Administrative Coordinator jobs at Stanford University - 86 jobs

The Administrative Officer is an experienced professional that shall support the day-to-day and long term operations under the under the Parking Director. This position is responsible for coordinating administrative processes including monitoring parking and valet operational systems, schedules, capacity tracking, driving records of UCSF-approved drivers across campus. Duties include maintaining accurate records, overseeing revenue transaction processing, generating operational and financial reports, and ensuring adherence to regulations and procedures. Requires a demonstration of strong organizational and analytical skills, excellent customer service, and the ability to collaborate with internal departments, vendors, and the public in a fast-paced and dynamic environment. The Administrative Officer role is responsible for overseeing the planning, management, and daily operations of UCSF's parking and valet infrastructure across multiple campus locations. This position ensures the delivery of high-quality, customer-focused services while aligning operations with institutional goals, compliance requirements, and long-term sustainability objectives. In conjunction with the Interim Director of Parking and managers, develop and execute short- and long-range strategies in alignment with UCSF's institutional goals, including access equity, sustainability, and campus growth. This role shall also spearhead deployment of modernized parking systems and digital solutions, including kiosks, mobile platforms, and access control integration. Optimize service delivery and data reporting through innovation. Monitor all parking programs and infrastructure, including emerging technology (e.g., hybrid automation, permit issuance and tracking, time and schedule tracking). Ensure seamless and equitable services across multiple sites including Parnassus, Mission Bay, Mount Zion, and satellite locations. Ensure compliance with ADA, life safety, UC policies, audit standards, and environmental regulations. Responds to critical incidents, emergency operations, and infrastructure failures. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and 3+ years of related work experience; and/or equivalent experience/training. * Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. * Broad knowledge of UC Transportation policies and procedures or equivalent experience in transportation, events, public administration, mobility transportation, or a combination of these. * Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and advising skills. * Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. * Interpersonal skills to collaborate, coordinate and integrate with others throughout the organization. Maintains cooperative working relationships with professional and administrative staff, peers, multidisciplinary team members, management and outside agencies. * Solid knowledge of common University-specific computer application programs. * Ability to use discretion and maintain confidentiality. * Strong skills in short-term planning, analysis, problem-solving, and customer service. * Solid organizational and customer service skills to structure unit operations and lead staff in an efficient and effective manner. * Solid verbal and written communication skills to explain program policies and processes, actively listen, persuade, advise, and counsel. * Ability to effectively manage multiple priorities and execute plans to meet deadline Preferred Qualifications * Demonstrated skills in developing, implementing and assessing programs. * Strong subject matter knowledge of transit operations and management to train and guide employees. Ability to apply principles to ensure operations meet UC policies and procedures as well as state and federal regulations.

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The Administrative Officer (AO3) provides comprehensive administrative and operational support for the Education in Palliative and End-of-Life Care (EPEC) - Pediatrics Europe program. Working under the direction of the Principal Investigator, Dr. Stefan Friedrichsdorf, and program designees, the AO3 plays a key role in managing program activities, managing logistics, and supporting effective communication among international partners. The AO3 serves as the primary liaison to the administrative and leadership team in Prague, Czech Republic, facilitating alignment between U.S.-based and European program operations. The AO3 will coordinate activities in collaboration with the European-based program coordinator, UCSF, and the steering committee on programmatic work. The AO3 will also assist with travel and reimbursement logistics for the annual Train-the-Trainer and Professional Development Workshop. Financial responsibilities include process, monitoring payments and reimbursements for all U.S.-based program participants-such as honoraria, vendor invoices, and travel-related expenses-using UCSF systems and in collaboration with the UCSF grants management team. In addition, the AO3 will work with the GME Office to manage and coordinate activities related to EPEC program to meet CME standards including orientation, registration and enrollment, marketing, booking location and RFP site selection, manage mailing lists, send notification and save the date, content development with course lead, brochure coordination and dissemination, review space, coordinate IT support related to audio/visual, catering event, and communicate information in a timely manner. The AO3 supports the EPEC-Pediatrics Europe Steering Committee, Advisory Council, and Task Forces by scheduling and organizing recurring Zoom meetings, preparing materials, recording minutes, and ensuring timely follow-up on action items. Additional responsibilities include day-to-day program coordination, conference planning and logistics, and supporting program evaluation activities, such as setting up and tracking participant feedback surveys. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in a relevant field (e.g., business administration, education, public health, or related area) and at least three years of administrative experience, and/or an equivalent combination of education and experience * Minimum 3 years of related experience * Ability to use discretion and maintain confidentiality * Strong skills in short-term planning, analysis, problem-solving, and customer service * Experience with calendaring and setting up meetings * Able to multi-task * Critical thinking paired with strong skills in team work and use of judgement in determining priorities * Demonstrates exceptional attention to details, crucial for identifying and rectifying discrepancies; proven ability to accuracy or work * Proven ability to effectively present information verbally and in writing with a clear and concise manner * Demonstrated organizational and time management skills with the ability to prioritize multiple tasks, meet deadlines, and maintain attention to detail * Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting summaries, and reports * Experience coordinating meetings and events (in-person and virtual) using platforms such as Zoom or Microsoft Teams * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general comfort with online systems and databases * Ability to work independently and collaboratively in a fast-paced, dynamic academic environment * Professionalism, discretion, and the ability to handle confidential information appropriately * Strong interpersonal skills and ability to work effectively with faculty, staff, students, and international partners * Ability and flexibility to travel to Europe as necessary to meet project needs * Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills with utmost diplomacy Preferred Qualifications * Demonstrated background and track record of interest in education * Knowledge of the EPEC-Pediatrics program through past exposure to conferences and program leadership * Proficiency in written and spoken English and Spanish * Experience developing and delivering educational curricula and CME program * Experience with teaching in multicultural settings * Strong interest in pediatric palliative care * Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management * Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines * Solid knowledge of common University-specific computer application programs * Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees * Knowledge of University systems such as MyExpense, BearBuy, UCPath, PeopleSoft Financials, and other * Experience with working with physicians in academic setting

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The Administrative Officer (AO3) provides comprehensive administrative and operational support for the Education in Palliative and End-of-Life Care (EPEC) - Pediatrics Europe program. Working under the direction of the Principal Investigator, Dr. Stefan Friedrichsdorf, and program designees, the AO3 plays a key role in managing program activities, managing logistics, and supporting effective communication among international partners. The AO3 serves as the primary liaison to the administrative and leadership team in Prague, Czech Republic, facilitating alignment between U.S.-based and European program operations. The AO3 will coordinate activities in collaboration with the European-based program coordinator, UCSF, and the steering committee on programmatic work. The AO3 will also assist with travel and reimbursement logistics for the annual Train-the-Trainer and Professional Development Workshop. Financial responsibilities include process, monitoring payments and reimbursements for all U.S.-based program participants-such as honoraria, vendor invoices, and travel-related expenses-using UCSF systems and in collaboration with the UCSF grants management team. In addition, the AO3 will work with the GME Office to manage and coordinate activities related to EPEC program to meet CME standards including orientation, registration and enrollment, marketing, booking location and RFP site selection, manage mailing lists, send notification and save the date, content development with course lead, brochure coordination and dissemination, review space, coordinate IT support related to audio/visual, catering event, and communicate information in a timely manner. The AO3 supports the EPEC-Pediatrics Europe Steering Committee, Advisory Council, and Task Forces by scheduling and organizing recurring Zoom meetings, preparing materials, recording minutes, and ensuring timely follow-up on action items. Additional responsibilities include day-to-day program coordination, conference planning and logistics, and supporting program evaluation activities, such as setting up and tracking participant feedback surveys. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in a relevant field (e.g., business administration, education, public health, or related area) and at least three years of administrative experience, and/or an equivalent combination of education and experience Minimum 3 years of related experience Ability to use discretion and maintain confidentiality Strong skills in short-term planning, analysis, problem-solving, and customer service Experience with calendaring and setting up meetings Able to multi-task Critical thinking paired with strong skills in team work and use of judgement in determining priorities Demonstrates exceptional attention to details, crucial for identifying and rectifying discrepancies; proven ability to accuracy or work Proven ability to effectively present information verbally and in writing with a clear and concise manner Demonstrated organizational and time management skills with the ability to prioritize multiple tasks, meet deadlines, and maintain attention to detail Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting summaries, and reports Experience coordinating meetings and events (in-person and virtual) using platforms such as Zoom or Microsoft Teams Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general comfort with online systems and databases Ability to work independently and collaboratively in a fast-paced, dynamic academic environment Professionalism, discretion, and the ability to handle confidential information appropriately Strong interpersonal skills and ability to work effectively with faculty, staff, students, and international partners Ability and flexibility to travel to Europe as necessary to meet project needs Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills with utmost diplomacy Demonstrated background and track record of interest in education Knowledge of the EPEC-Pediatrics program through past exposure to conferences and program leadership Proficiency in written and spoken English and Spanish Experience developing and delivering educational curricula and CME program Experience with teaching in multicultural settings Strong interest in pediatric palliative care Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines Solid knowledge of common University-specific computer application programs Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees Knowledge of University systems such as MyExpense, BearBuy, UCPath, PeopleSoft Financials, and other Experience with working with physicians in academic setting Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Department of Pediatrics is one of the largest and most complex departments in the School of Medicine. The Department comprised of 19 divisions employing over 300 faculty, 83 fellows, 84 residents, and 31 post docs, NFA, and 170 staff. The Department has an annual clinical income from inpatient and outpatient activities totaling over $90M and annual extramural funding (contracts and grants) exceeding $40M. The Department ranks 17th in the nation among Pediatric departments for funding from the National Institutes of Health. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Administrative Officer is an experienced professional that shall support the day-to-day and long term operations under the under the Parking Director. This position is responsible for coordinating administrative processes including monitoring parking and valet operational systems, schedules, capacity tracking, driving records of UCSF-approved drivers across campus. Duties include maintaining accurate records, overseeing revenue transaction processing, generating operational and financial reports, and ensuring adherence to regulations and procedures. Requires a demonstration of strong organizational and analytical skills, excellent customer service, and the ability to collaborate with internal departments, vendors, and the public in a fast-paced and dynamic environment. The Administrative Officer role is responsible for overseeing the planning, management, and daily operations of UCSF's parking and valet infrastructure across multiple campus locations. This position ensures the delivery of high-quality, customer-focused services while aligning operations with institutional goals, compliance requirements, and long-term sustainability objectives. In conjunction with the Interim Director of Parking and managers, develop and execute short- and long-range strategies in alignment with UCSF's institutional goals, including access equity, sustainability, and campus growth. This role shall also spearhead deployment of modernized parking systems and digital solutions, including kiosks, mobile platforms, and access control integration. Optimize service delivery and data reporting through innovation. Monitor all parking programs and infrastructure, including emerging technology (e.g., hybrid automation, permit issuance and tracking, time and schedule tracking). Ensure seamless and equitable services across multiple sites including Parnassus, Mission Bay, Mount Zion, and satellite locations. Ensure compliance with ADA, life safety, UC policies, audit standards, and environmental regulations. Responds to critical incidents, emergency operations, and infrastructure failures. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $78,900 - $167,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and 3+ years of related work experience; and/or equivalent experience/training. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Broad knowledge of UC Transportation policies and procedures or equivalent experience in transportation, events, public administration, mobility transportation, or a combination of these. Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and advising skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Interpersonal skills to collaborate, coordinate and integrate with others throughout the organization. Maintains cooperative working relationships with professional and administrative staff, peers, multidisciplinary team members, management and outside agencies. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Solid organizational and customer service skills to structure unit operations and lead staff in an efficient and effective manner. Solid verbal and written communication skills to explain program policies and processes, actively listen, persuade, advise, and counsel. Ability to effectively manage multiple priorities and execute plans to meet deadline Demonstrated skills in developing, implementing and assessing programs. Strong subject matter knowledge of transit operations and management to train and guide employees. Ability to apply principles to ensure operations meet UC policies and procedures as well as state and federal regulations. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. UCSF Department of Transportation manages transit services for the UCSF students, faculty, patients, visitors and employees. Transit operations include 13 fixed routes and on-demand services supporting nearly 2.5 million annual riders. Parking operations include over 25 parking garages and lots across the city, with over 7,500 spaces. Parking team also manages an extensive permit program, parking enforcement, citation adjudication and other parking related services. The Department promotes clean and sustainable transportation modes that include walking, bicycling, carpool/vanpool, car-sharing program, electric scooter sharing program, etc. The Department has over 190 positions with an annual operating budget of over $45 million. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Under the general direction of the Division Manager, the Administrative Officer 3 provides high-level administrative and operational support for Hematology faculty. This role manages both inpatient and clinic schedules for Hematology Teams A-D, coordinating with faculty, clinic schedulers, and administrative staff to ensure accuracy and efficiency. The position also delivers executive support, including calendar management, travel planning, event coordination, and communication with internal and external stakeholders. Additional responsibilities include supporting recruitment and onboarding, managing QGenda scheduling technology, overseeing HR and lab administrative functions, and assisting with grant submissions and faculty initiatives. The coordinator plays a key role in streamlining workflows, ensuring smooth departmental operations, and serving as a liaison across clinical, academic, and administrative functions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $86,500 - $129,700 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training * Minimum 3+ years of directly relevant experience * Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills * Knowledge of a variety of administrative operational activities such as purchasing, reimbursements, scheduling, event management * Solid knowledge of common University-specific computer application programs * Ability to use discretion and maintain confidentiality * Strong skills in short-term planning, analysis, problem-solving, and customer service * High level of attention to detail * Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management * Familiarity and knowledge of grant processes (data gathering, analysis and submittals) Preferred Qualifications NA

Under the general direction of the Division Manager, the Administrative Officer 3 provides high-level administrative and operational support for Hematology faculty. This role manages both inpatient and clinic schedules for Hematology Teams A-D, coordinating with faculty, clinic schedulers, and administrative staff to ensure accuracy and efficiency. The position also delivers executive support, including calendar management, travel planning, event coordination, and communication with internal and external stakeholders. Additional responsibilities include supporting recruitment and onboarding, managing QGenda scheduling technology, overseeing HR and lab administrative functions, and assisting with grant submissions and faculty initiatives. The coordinator plays a key role in streamlining workflows, ensuring smooth departmental operations, and serving as a liaison across clinical, academic, and administrative functions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $86,500 - $129,700 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training Minimum 3+ years of directly relevant experience Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills Knowledge of a variety of administrative operational activities such as purchasing, reimbursements, scheduling, event management Solid knowledge of common University-specific computer application programs Ability to use discretion and maintain confidentiality Strong skills in short-term planning, analysis, problem-solving, and customer service High level of attention to detail Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management Familiarity and knowledge of grant processes (data gathering, analysis and submittals) Preferred Qualifications NA Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Division of Hematology/Oncology is the largest Division in the Department of Medicine. Currently, the Division has 90 Full-time faculty, 11 part-time and/or volunteer faculty, 29 ACGME and non-ACGME fellows, 22 post- doctoral fellows, 32 Non-faculty appointments and 48 administrative and research staff. The Division's primary research, clinical and teaching functions are primarily split between the Parnassus and Mission Bay campuses, although the faculty, fellows, and staff have appointments and clinical, research, and educational activities at ZSFG, and VAMC as well. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Administrative Officer will be responsible for coordinating Endocrinology Grand Rounds (EGR) and assisting with Continuing Medical Education (CME) matters. They will coordinate faculty searches, orient new hires, assist with IT system access and medical staff credentialing, and address various ad hoc human resources concerns. Additionally, the Division Analyst will oversee facilities coordination within the division, handling maintenance and repair issues independently. They will organize special projects and manage events, oversee the division's procurement processes, and handle faculty reimbursement requests. While most work for this position can be performed remotely, there will be occasions that require the administrator to be present in the office for meetings or other on-site events, such as supporting the Endocrinology Grand Rounds (EGR). The Division of Endocrinology and Metabolism within the Department of Medicine is seeking an experienced and detail-oriented individual with strong verbal and written communication skills. The ideal candidate will be able to manage multiple projects with tight deadlines in a dynamic environment. The Administrative Officer will provide comprehensive administrative support to the Division, working closely with the division manager and the core administrative team. The successful candidate must be capable of handling multiple tasks simultaneously with acute attention to detail. They must be diligent, accurate, efficient, and possess a strong work ethic. The ability to prioritize tasks in a fast-paced environment, analyze issues independently, and work with a high degree of autonomy is crucial. The candidate should also be exceptionally well-organized and adaptable. This position reports directly to the Division Manager. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training * Minimum 1+ years directly relevant experience required. * Ability to use sound judgment in responding to issues and concerns. * Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. * Solid organizational skills and ability to multi-task with demanding timeframes. * Working knowledge of common organization-specific and other computer application programs. * Ability to use discretion and maintain confidentiality. Preferred Qualifications N/A

Under the general direction of the Administrative Operations Manager, Administrative Officer II provides high-level administrative and operational support for Hematology faculty. This position delivers executive-level assistance, including managing calendars, planning travel, coordinating events, and communicating with internal and external stakeholders. The role also supports faculty labs with procurement and reimbursements while juggling multiple tasks and projects simultaneously. The Administrative Officer II serves as a key liaison across clinical, academic, and administrative functions, streamlining workflows and ensuring smooth departmental operations. Responsibilities include acting as the gatekeeper for faculty, organizing ad hoc committees and working groups, handling sensitive communications with discretion, and maintaining a comprehensive database of faculty initiatives to ensure timely completion of all assignments and deadlines. The Administrative Officer II also plays a central role in purchasing, financial, and operational processes, including managing BearBuy requisitions, troubleshooting issues with Supply Chain Management or Procurement, coordinating large capital expenditures, processing travel and reimbursement requests, and overseeing TEV submissions. In addition, the position provides coverage and compensation support, such as submitting one-time payment requests for overnight faculty phone coverage and fellow moonlighting payments. The role includes planning and executing both virtual and in-person meetings, retreats, and symposia, managing logistics such as venues, A/V, catering, attendee communication, and on-site setup. Finally, Administrative Officer II collaborates with IT to troubleshoot technology issues, coordinates equipment orders and replacements, and works closely with the Operations Manager to implement effective solutions, ensuring that faculty can focus on their clinical, research, and teaching responsibilities. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training. * One or more years of related experience * Ability to work and orient across all UCSF Medical Center locations. * Demonstrated professional experience in a related role. * Proven expertise in customer engagement and complex problem resolution. * Advanced financial and analytical acumen, including hands-on budget development and management. * Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables) * Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels. * Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines. * Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion. * Strong judgment and decision-making skills in addressing sensitive or complex issues. * Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities. * Proficient in utilizing organization-specific and enterprise-level computer applications. * Demonstrated ability to exercise discretion and maintain strict confidentiality. Preferred Qualifications * UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications. * Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules.

This position provides comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs. They will be the initial point of contact for the department and serve as onsite liaison for visitors, invited guests and new employees. They will work with faculty and lab members to submit reimbursements, the CAO and Chair to facilitate department events and seminars, schedule and execute meetings, and maintain calendars, conferences rooms, etc. Other administrative tasks are, including but not limited to UCPath transactions, financial journals, PCMA case support, Bearbuy purchasing, CTB website updates, emergency action plan updates, department communications (listserv and social media accounts), and special projects as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * Bachelor's degree in related area and / or equivalent experience / training. * 1+ years of related experience * Proven ability to work effectively with a wide variety of individuals and perform as part of a team * Familiarity with website creation and maintenance * Ability to use good judgement, discretion and work independently as well as part of a team * Ability to communicate effectively requests and needs to manager, faculty and other staff * Operate professionally in a fast-paced environment with multiple deadlines * Demonstrated knowledge of Mac and PC environments and peripherals including printers and copiers * Excellent follow through * Strong work ethic, initiative * Excellent demonstrated record of attendance and reliability * Ability to complete all tasks with detail and precision * Focused attention to detail Preferred Qualifications * Familiarity with UCSF reconciliation policies and procedures * Familiarity with website creation and maintenance * Familiarity with systems such as HBS, bearbuy, myexpense, connexus, my reports, peoplesoft financials * Previous experience an academic setting working with faculty, staff and learners

This position provides comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs. They will be the initial point of contact for the department and serve as onsite liaison for visitors, invited guests and new employees. They will work with faculty and lab members to submit reimbursements, the CAO and Chair to facilitate department events and seminars, schedule and execute meetings, and maintain calendars, conferences rooms, etc. Other administrative tasks are, including but not limited to UCPath transactions, financial journals, PCMA case support, Bearbuy purchasing, CTB website updates, emergency action plan updates, department communications (listserv and social media accounts), and special projects as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training. 1+ years of related experience Proven ability to work effectively with a wide variety of individuals and perform as part of a team Familiarity with website creation and maintenance Ability to use good judgement, discretion and work independently as well as part of a team Ability to communicate effectively requests and needs to manager, faculty and other staff Operate professionally in a fast-paced environment with multiple deadlines Demonstrated knowledge of Mac and PC environments and peripherals including printers and copiers Excellent follow through Strong work ethic, initiative Excellent demonstrated record of attendance and reliability Ability to complete all tasks with detail and precision Focused attention to detail Familiarity with UCSF reconciliation policies and procedures Familiarity with website creation and maintenance Familiarity with systems such as HBS, bearbuy, myexpense, connexus, my reports, peoplesoft financials Previous experience an academic setting working with faculty, staff and learners Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Department of Cell and Tissue Biology (CTB) is a basic science department within the School of Dentistry. The department was established in 2005 and includes 15 faculty with primary appointments and five faculty with secondary appointments. Additionally, the department is home to numerous postdoctoral fellows as well as graduate students in programs ranging from Biomedical Sciences, Tetrad and Biophysics to Developmental & Stem Cell Biology and Oral & Craniofacial Sciences. Faculty research interests include cell biology mechanisms relevant to cytoskeletal dynamics, development, metabolism, cancer, immunology and neurobiology. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Under the general direction of the Administrative Operations Manager, Administrative Officer II provides high-level administrative and operational support for Hematology faculty. This position delivers executive-level assistance, including managing calendars, planning travel, coordinating events, and communicating with internal and external stakeholders. The role also supports faculty labs with procurement and reimbursements while juggling multiple tasks and projects simultaneously. The Administrative Officer II serves as a key liaison across clinical, academic, and administrative functions, streamlining workflows and ensuring smooth departmental operations. Responsibilities include acting as the gatekeeper for faculty, organizing ad hoc committees and working groups, handling sensitive communications with discretion, and maintaining a comprehensive database of faculty initiatives to ensure timely completion of all assignments and deadlines. The Administrative Officer II also plays a central role in purchasing, financial, and operational processes, including managing BearBuy requisitions, troubleshooting issues with Supply Chain Management or Procurement, coordinating large capital expenditures, processing travel and reimbursement requests, and overseeing TEV submissions. In addition, the position provides coverage and compensation support, such as submitting one-time payment requests for overnight faculty phone coverage and fellow moonlighting payments. The role includes planning and executing both virtual and in-person meetings, retreats, and symposia, managing logistics such as venues, A/V, catering, attendee communication, and on-site setup. Finally, Administrative Officer II collaborates with IT to troubleshoot technology issues, coordinates equipment orders and replacements, and works closely with the Operations Manager to implement effective solutions, ensuring that faculty can focus on their clinical, research, and teaching responsibilities. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training. One or more years of related experience Ability to work and orient across all UCSF Medical Center locations. Demonstrated professional experience in a related role. Proven expertise in customer engagement and complex problem resolution. Advanced financial and analytical acumen, including hands-on budget development and management. Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables) Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels. Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines. Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion. Strong judgment and decision-making skills in addressing sensitive or complex issues. Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities. Proficient in utilizing organization-specific and enterprise-level computer applications. Demonstrated ability to exercise discretion and maintain strict confidentiality. UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications. Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Department Description The Division of Hematology/Oncology is the largest Division in the Department of Medicine. Currently, the Division has 90 Full-time faculty, 11 part-time and/or volunteer faculty, 29 ACGME and non-ACGME fellows, 22 post- doctoral fellows, 32 non-faculty appointments and 48 administrative and research staff. The Division's primary research, clinical and teaching functions are primarily split between the Parnassus and Mission Bay campuses, although the faculty, fellows, and staff have appointments and clinical, research, and educational activities at ZSFG, and VAMC as well. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

The Administrative Officer will be responsible for coordinating Endocrinology Grand Rounds (EGR) and assisting with Continuing Medical Education (CME) matters. They will coordinate faculty searches, orient new hires, assist with IT system access and medical staff credentialing, and address various ad hoc human resources concerns. Additionally, the Division Analyst will oversee facilities coordination within the division, handling maintenance and repair issues independently. They will organize special projects and manage events, oversee the division's procurement processes, and handle faculty reimbursement requests. While most work for this position can be performed remotely, there will be occasions that require the administrator to be present in the office for meetings or other on-site events, such as supporting the Endocrinology Grand Rounds (EGR). The Division of Endocrinology and Metabolism within the Department of Medicine is seeking an experienced and detail-oriented individual with strong verbal and written communication skills. The ideal candidate will be able to manage multiple projects with tight deadlines in a dynamic environment. The Administrative Officer will provide comprehensive administrative support to the Division, working closely with the division manager and the core administrative team. The successful candidate must be capable of handling multiple tasks simultaneously with acute attention to detail. They must be diligent, accurate, efficient, and possess a strong work ethic. The ability to prioritize tasks in a fast-paced environment, analyze issues independently, and work with a high degree of autonomy is crucial. The candidate should also be exceptionally well-organized and adaptable. This position reports directly to the Division Manager. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Bachelor's degree in related area and / or equivalent experience / training Minimum 1+ years directly relevant experience required. Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Preferred Qualifications N/A Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. The Division of Endocrinology and Metabolism is a part of the Department of Medicine (DOM) at UCSF. The mission of the Endo/Metab Division includes research, teaching and patient care. The Division has activities at multiple sites including the Parnassus, Mt. Zion, and San Francisco VA campuses. The Division runs several clinical practices in multiple sites, conduct basic and clinical research, and educate medical students, residents, clinical fellows and postdoctoral scholars through ACGME and non-ACGME training programs. In addition, the Division has significant financial and administrative relationships with the Department of Medicine (DOM) and the UCSF Medical Center, as well as clinical, federal, and privately supported research programs. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit ************ The Department of Medicine is comprised of 11 divisions representing various subspecialties. The Division of Hospital Medicine & Palliative Medicine delivers high-acuity, multidisciplinary care across the enterprise and supports a growing faculty base engaged in clinical, research, and academic missions. The administrative team provides critical infrastructure to support faculty operations, clinical scheduling, onboarding, academic actions, and institutional compliance, ensuring the division's continued success and growth. Responsibilities Under the general supervision of the Division Administrator for the Division of Hospital Medicine & Palliative Medicine, the Administrative Officer II (AO2) provides high-level administrative support to Division Leadership and plays a key role in managing a variety of operational functions. The AO2 is responsible for coordinating academic personnel actions, overseeing the onboarding of faculty and Advanced Practice Providers (APPs), scheduling and coordinating learner rotations and evaluations, managing provider profiles and compliance, and contributing to strategic planning efforts. Additionally, the AO2 serves as a liaison between division leadership and administrative staff, ensuring smooth communication and efficient operations. The AO2 also supports clinical operations by assisting with faculty clinic scheduling, including the creation, modification, and closure of clinic templates based on approved time off and clinical assignments. The position monitors clinical productivity across division sites, tracks performance against established benchmarks, and escalates any issues to the Division Administrator as necessary. In addition, the AO2 plays a vital role in the seamless onboarding of new faculty and APPs, ensuring that all operational and systems readiness requirements are met. By collaborating with other administrative staff, the AO2 helps maintain operational continuity, streamline workflows, and improve administrative processes across the division, contributing to the overall efficiency of day-to-day operations. Qualifications Required: * Ability to gather, organize, and analyze operational and scheduling information to support clinical and academic programs. * Excellent written and verbal communication skills with the ability to clearly convey complex information to diverse stakeholders. * Proficiency using Microsoft Office and database tools (e.g., Excel, Outlook, and institutional systems such as EPIC, Tableau, or DSS). * Demonstrated ability to prioritize tasks, work under pressure, and manage multiple assignments in a high-volume environment. * Ability to adapt to changing priorities. * Ability to function as a member of a team. * Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. * Experience maintaining or updating institutional data such as provider profiles, clinic templates, or reporting dashboards. * Bachelor's degree in related area and / or equivalent experience / training * Minimum of two years of administrative experience in an academic institution. Preferred: * Strong working knowledge of UC administrative policies, reimbursement processes, and clinical operations workflows. * Experience developing and managing budgets, researching variances and presenting recommendations for resolution. * Experience developing and managing budgets, researching variances and presenting recommendations for resolution. * Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Total Compensation In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: * Background Check and Live Scan * Employment Misconduct* * Legal Right to work in the United States * Vaccination Policies * Smoking and Tobacco Policy * Drug Free Environment * Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. * California Child Abuse and Neglect Reporting Act * E-Verify * Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - ******************************************************** Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or ***********.

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U. S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www. uci. edu. The Department of Medicine is comprised of 11 divisions representing various subspecialties. The Division of Hospital Medicine & Palliative Medicine delivers high-acuity, multidisciplinary care across the enterprise and supports a growing faculty base engaged in clinical, research, and academic missions. The administrative team provides critical infrastructure to support faculty operations, clinical scheduling, onboarding, academic actions, and institutional compliance, ensuring the division's continued success and growth. Your Role on the Team Under the general supervision of the Division Administrator for the Division of Hospital Medicine & Palliative Medicine, the Administrative Officer II (AO2) provides high-level administrative support to Division Leadership and plays a key role in managing a variety of operational functions. The AO2 is responsible for coordinating academic personnel actions, overseeing the onboarding of faculty and Advanced Practice Providers (APPs), scheduling and coordinating learner rotations and evaluations, managing provider profiles and compliance, and contributing to strategic planning efforts. Additionally, the AO2 serves as a liaison between division leadership and administrative staff, ensuring smooth communication and efficient operations. The AO2 also supports clinical operations by assisting with faculty clinic scheduling, including the creation, modification, and closure of clinic templates based on approved time off and clinical assignments. The position monitors clinical productivity across division sites, tracks performance against established benchmarks, and escalates any issues to the Division Administrator as necessary. In addition, the AO2 plays a vital role in the seamless onboarding of new faculty and APPs, ensuring that all operational and systems readiness requirements are met. By collaborating with other administrative staff, the AO2 helps maintain operational continuity, streamline workflows, and improve administrative processes across the division, contributing to the overall efficiency of day-to-day operations. What It Takes to be Successful Required: Ability to gather, organize, and analyze operational and scheduling information to support clinical and academic programs. Excellent written and verbal communication skills with the ability to clearly convey complex information to diverse stakeholders. Proficiency using Microsoft Office and database tools (e. g. , Excel, Outlook, and institutional systems such as EPIC, Tableau, or DSS). Demonstrated ability to prioritize tasks, work under pressure, and manage multiple assignments in a high-volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Experience maintaining or updating institutional data such as provider profiles, clinic templates, or reporting dashboards. Bachelor's degree in related area and / or equivalent experience / training Minimum of two years of administrative experience in an academic institution. Preferred: Strong working knowledge of UC administrative policies, reimbursement processes, and clinical operations workflows. Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Experience developing and managing budgets, researching variances and presenting recommendations for resolution. Total Compensation In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or eec@uci. edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 01/13/2026 Salary Range: $32.2 - 51.36 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28147 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Job Qualifications Press space or enter keys to toggle section visibility We're seeking a highly-skilled, self-motivated administrative professional with: * Bachelor's degree in related area preferred and/or equivalent experience/training preferred. * Minimum 1-year of related administrative or healthcare experience or training highly preferred. * Ability to use sound judgment in responding to issues and concerns. * Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. * Solid organizational skills and ability to multi-task with demanding timeframes * Working knowledge of common organization-specific and other computer application programs * Ability to use discretion and maintain confidentiality

Note - This is a 1 year fixed term position. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. The Civil & Environmental Engineering Department is a joint department in the School of Engineering and the Doerr School of Sustainability. Stanford Engineering (SOE) has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is dedicated to valuing and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change. The Civil and Environmental Engineering Department is seeking an Administrative Associate for the Center for Sustainable Design and Global Competitiveness (SDGC), a research center within the Civil and Environmental Engineering Department (CEE). This position provides event coordination, calendaring/scheduling, financial transactional support, recruitment and program support, and occasional design and communications responsibilities. As part of a collaborative team of staff in CEE, the Administrative Associate will support exciting research programs, student groups, and center events through daily interactions with professors, students, and academic and administrative staff. While event support and client service responsibilities will require this staff member to work in person, the position may include flexible and hybrid schedule opportunities. Civil and Environmental Engineering Website: ************************ In this role, you will: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Provide full financial and procurement transactional support for a research center in the department-including several affiliates programs within the center. Transactions will include purchasing, contracting, travel booking and reimbursement, procurement card transactions, registration fee coordination and processing, and may include gift and other revenue transmittal management. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves and other facilities projects as needed. * Maintain approved content on websites. * Coordinate and support both international and domestic events. * Coordinate recruitment and administrative support for an annual internship program. Education & Experience (Required): * High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, & Abilities (Required): * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task. Education & Experience (Desired): * Demonstrated experience in design for digital and print publication. * Demonstrated skills in writing and editing. * Experience in website editing and maintenance. Physical Requirements: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Standards: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** Pay Range: The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply: We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Fixed-Term * Grade: E * Requisition ID: 108033 * Work Arrangement : Hybrid Eligible

The Administrative Assistant for the department will provides administrative/secretarial support for the Doctor, including but not limited to assisting with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. This individual will also assist with office and clerical duties, such as the scheduling of follow up appointments for post-surgical patient care, and organizing an efficient case flow of the clinic's scheduling. This person will also assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians. Additionally, this person will also coordinate calendars and priorities throughout the day as well as independent and collaborative projects as needed. Essential Duties: Provides administrative/secretarial support for the Doctor in the Department/Unit. Assists with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. Assist with office and clerical duties, such as the scheduling of follow up appointments for post surgical patient care, and organizing an efficient case flow of the clinic's scheduling. Assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians. Coordinate with insurance carriers and medical groups to obtain treatment authorizations for office visits. Draft and transcribe various letters. Greets patients in a courteous and professional manner. Adheres to protect patient confidentiality. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic. Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed. Schedules patient mandatory teaching classes. Understands the procedures for scheduling patients, and gives proper patient instructions. Notifies patient of upcoming appointments in a timely manner. Arranges patient clinic appointments as requested by the physician. Communicates all changes with patient and case information to all involved personnel. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR). Works with various hospital personnel to resolve issues and accommodate patient. Preps charts for clinic, selection committee, and tumor board (if applicable). Assists in clinic with clerical and scheduling needs. Assist in translation as needed (if applicable). Provides phone coverage as needed. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence. Ability to work independently and in a team setting to accomplish duties in a timely manner. Knowledge of proper chart format. Performs other duties as assigned. Required Qualifications: Req High school or equivalent Req 24 - 36 months Administrative/office experience in a medical/clinical setting. Req Demonstrates professional English verbal and written communication skills. Req Must have strong organization skills. Req Computer literacy in word processing, spreadsheets, etc. Preferred Qualifications: Pref Specialized/technical training Formal secretarial training or equivalent education. Pref Experience in Acute care or ambulatory care setting. Pref Knowledge of medical terminology highly. Pref Familiarity with word processing, IDX, Cerner, PBAR and scheduling software. Pref Basic Life Support (BLS) Healthcare Provider from American Heart Association Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The hourly rate range for this position is $22.00 - $37.40. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The Administrative Assistant for the department will provides administrative/secretarial support for the Doctor, including but not limited to assisting with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. This individual will also assist with office and clerical duties, such as the scheduling of follow up appointments for post-surgical patient care, and organizing an efficient case flow of the clinic's scheduling. This person will also assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians. Additionally, this person will also coordinate calendars and priorities throughout the day as well as independent and collaborative projects as needed. Essential Duties: Provides administrative/secretarial support for the Doctor in the Department/Unit. Assists with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. Assist with office and clerical duties, such as the scheduling of follow up appointments for post surgical patient care, and organizing an efficient case flow of the clinic's scheduling. Assist the multidisciplinary team in managing the care of patient's through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians. Coordinate with insurance carriers and medical groups to obtain treatment authorizations for office visits. Draft and transcribe various letters. Greets patients in a courteous and professional manner. Adheres to protect patient confidentiality. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic. Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed. Schedules patient mandatory teaching classes. Understands the procedures for scheduling patients, and gives proper patient instructions. Notifies patient of upcoming appointments in a timely manner. Arranges patient clinic appointments as requested by the physician. Communicates all changes with patient and case information to all involved personnel. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR). Works with various hospital personnel to resolve issues and accommodate patient. Preps charts for clinic, selection committee, and tumor board (if applicable). Assists in clinic with clerical and scheduling needs. Assist in translation as needed (if applicable). Provides phone coverage as needed. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence. Ability to work independently and in a team setting to accomplish duties in a timely manner. Knowledge of proper chart format. Performs other duties as assigned. Required Qualifications: Req High school or equivalent Req 24 - 36 months Administrative/office experience in a medical/clinical setting. Req Demonstrates professional English verbal and written communication skills. Req Must have strong organization skills. Req Computer literacy in word processing, spreadsheets, etc. Preferred Qualifications: Pref Specialized/technical training Formal secretarial training or equivalent education. Pref Experience in Acute care or ambulatory care setting. Pref Knowledge of medical terminology highly. Pref Familiarity with word processing, IDX, Cerner, PBAR and scheduling software. Pref Basic Life Support (BLS) Healthcare Provider from American Heart Association Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The hourly rate range for this position is $22.00 - $37.40. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Founded in 1905, the USC School of Pharmacy has played a key leadership role in both the advancement of the field of pharmacy and in the education of new generations of pharmacists, and remains one of the nation's foremost schools of pharmacy today. The USC Mann School of Pharmacy and Pharmaceutical Sciences is accepting applications for an Administrative Assistant II to provide general administrative support to the department and faculty of the Titus Family Department of Clinical Pharmacy. Job responsibilities include: * Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design enhancement. * Serves as a resource to others on departmental and university procedures or in resolving moderate to complete problems or issues. Interacts with university offices and supervisor to facilitate communication and information exchange. * Process faculty travel and expense reimbursement through Concur and Workday. * Lab or office supplies orders, in addition to department-related expenses using procurement card (P-card) or requisition. * Establishes and maintains hard copy and/or electronic files and records, including sensitive information. * Maintains currency on revisions to department and/or university policies and procedures. * Manages special projects as requested by supervisor and/or department chair. * Coordinates department public relations functions, such as special events, conferences, and seminars, as assigned. Arranges with vendors for sites, facilities, catering and guest accommodations and logistics. Prepares production and distribution of promotional materials. * Trains and supports faculty teaching/educational software and applications, including Poll Everywhere, Brightspace, ExamSoft, EndNote, and Curriculog. * Must possess technical aptitude to learn how to operate audio-visual equipment with software setup; initiate conference calls via Zoom or other apps. * Facilitate QGenda, scheduling software, to track county faculty, residents and clinical pharmacists' service clinic hours. * Serves as a resource to others on departmental and university procedures or in resolving moderate to complex problems or issues. Initiates follow-up action. * Interacts with university offices and/or supervisor's subordinates to facilitate communications and information exchange. * Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Preferred Qualifications: * Must be able to communicate accurately, clearly, and with a high standard of excellence, both written and oral. Must conduct oneself in a personable and professional manner, with the ability to multi-task and prioritize workload appropriately. Microsoft Office (Word, Excel and PowerPoint), experience required. * Exceptional customer service skills, including a pleasant and professional phone and email, a positive attitude in resolving problems and concerns promptly and accurately. * Must be able to work independently in a highly multi-faceted department and a team environment. * Strong oral and written communication skills, demonstrating diplomacy and the ability to form positive working relationships with a diverse group of people, primarily in person but also through phone and email. * Ability to set priorities and organize time to see projects through to successful completion and ensure projects are not lost or forgotten as new needs emerge. * Must possess technical aptitude to learn how to operate audio-visual equipment with software setup; initiate conference calls via Zoom or other apps. * Knowledge of Outlook, Doodle Poll, SharePoint, Qualtrics, Workday, Concur and Microsoft Publisher is a plus. The hourly rate range for this position is $24.00 - $28.21. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. * Notice of Non-discrimination * Employment Equity * Read USC's Clery Act Annual Security Report * USC is a smoke-free environment * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************