Administrator Secretary jobs at State of Arizona

Primary Function: Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission. The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities. This is a full-time on-site position located in Napa, CA. Typical Duties: 1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets. 2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team. 3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met. 4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software. 5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes. 6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts. 7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met. 8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis. 9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners. Skills, Knowledge, Qualifications & Experience: Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus. Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed. Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures. Excellent oral and written communication, facilitation, and presentation skills. Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus. Proposal Administrator Specific Regular Duties, Organized by Time Daily Continuously gather and update bid document data on current estimates Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc. Continuously provide review of written documents for technical narratives, RFI/PPI, presentations Search for bid opportunities - SAM and B2G Weekly Monday marketing meeting updates (including research of projects being tracked) Update Bid List and send via email to the whole company (Friday) National Lab research, by separate websites Operation dept/jobsite requests - Resume's, Organizational templates/charts, etc.. Monthly Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions FY budget review for follow-up and updates through industry forecasts Project status update - send active projects nearing completion - form to complete and request for best photographs CPARS status - share updates with job team and estimating department Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed Yearly AMUM - presentation finalization Trade show - order booth, reservations, update slide show of fuel projects Award application for construction industry (AGC), if unique project is identified Support Safety award packages with safety director Coordinate Small Business show As Needed When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department Communicate amendment updates to the Estimating department. Review and submit questions about the RFP (RFI/PPI/BI) Prepare and submit bid bond requests Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.) Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner Reply to sources sought requests and/or PLA surveys Provide bid result announcements to Estimating Dept. Announce awards to the entire company.

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Administrative Officer in the Fiscal Operations group of the Fleet Management division is responsible for preparing the rate model, budget for the division, and fleet maintenance budget for other City departments. This position also is responsible for reviewing and completing the vehicle replacement plan for the City. This position completes budget journals to move funding from the correct City department to the correct Fleet project account and supervises multiple staff members of the Fleet Administrative Team. IDEAL CANDIDATE STATEMENT The ideal candidate will be a team player who is also self-directed and self-motivated. They will be detailed-oriented, exhibit critical thinking and problem-solving abilities. Preparation of technical and analytical reports and intermediate/advanced experience with spreadsheets is preferred. Experience in fleet management and rate modeling is highly desired. Under general direction, an Administrative Officer plans, directs, and supervises centralized administrative services for a department operation; handles one or more major portions of centralized administrative services; conducts studies and makes recommendations. DISTINGUISHING CHARACTERISTICS This advanced journey level classification may be populated with multiple incumbents who perform human resources/personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative staff. Responsibilities include the direct or indirect supervision of professional, technical, and clerical staff. * Plans, coordinates, supervises, and participates in administrative services including personnel, budget, methods and procedures, procurement, and various office services. * Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters. * Confers with department heads, division chiefs, members of professional staff, and other officials concerning the administrative needs and requirements of departmental programs, policies, rules, and regulations. * Performs fiscal analysis and prepares recommendations relating to the status of various enterprise fund balance projections, fiscal transactions, and related financial activities pertaining to the preparation and maintenance of the department's capital and operating budgets; analyzes and prepares enterprise rate setting recommendations; conducts studies, surveys, and collects information on department service fee structures; analyzes findings; prepares recommendations for department management. * Represents the department in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies; serves as staff to City Council Committees and Commissions. * Supervises, trains, and evaluates subordinate staff. * Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification. Knowledge of: * Principles and practices of public administration and governmental finance, budgeting, and accounting; personnel administration; procurement methods. * Principles of program management. * Technical report writing. * Methods of analysis. * Principles and practices of supervision. Skill in: * Managing multiple tasks and deadlines. * Use of computers, computer applications, and software. Ability to: * Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity. * Exercise administrative supervision and direction over professional, technical, and clerical staff. * Analyze fiscal problems and make sound policy and procedural recommendations. * Make effective presentations to public officials, committees, and outside agencies. * Establish and maintain effective working relationships with employees and the general public. * Prepare technical and analytic reports. * Communicate effectively, orally and in writing. EXPERIENCE AND EDUCATION Experience: Four years of professional-level analytical experience. * AND- Education: A Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field. Substitution: A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience. An additional four years of qualifying professional-level experience may substituted for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: * Human Resources * Auditing principles * Basic methods of statistical analysis * Procurement, contracting, or grant writing. Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail): - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline; * Employment applications must be submitted online; paper applications will not be accepted. * Employment applications will be considered incomplete and will be disqualified: * If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). * If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. * Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. * Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline; * Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. * Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. * A resume will not substitute for the information required in the supplemental questionnaire. * Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: * Please visit **************************************************** for a comprehensive, step-by-step guide to the application process. * For technical support between 6 AM - 5 PM PT, contact Live Application Support at ************. * Visit the City of Sacramento Human Resources Department website at *********************************************** * Send an email to *******************************; or * Call the Human Resources Department at **************

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes This position supports daily operational and administrative functions by coordinating procurement activities, monitoring budgetary expenditures, and assisting in the development of logistical plans. The role includes preparing supporting documentation for financial transactions, tracking and maintaining records related to contracts and asset utilization, and ensuring timely processing of purchasing requests. Additional responsibilities may involve coordinating with internal divisions to support operational scheduling, preparing reports related to inventory and expenditures, and assisting leadership with administrative follow-up on departmental projects. The position often works with vendor documentation, monitors status of requisitions, and maintains electronic and physical records to support audit readiness and compliance with departmental procedures

Minimum Qualifications Bachelor's degree. Two years of administrative experience is required. Additional administrative experience may substitute for the required education on a year-for-year basis. Recruitment Notes The Administrative Officer 3 provides mission-critical support for the administration of the quasi-judicial environmental public hearing board. This position is the sole point of contact within the department for managing and coordinating all aspects of the public hearing process. Additional responsibilities include organizing and publishing the hearing agenda; facilitating pre-hearing meetings; and coordinating with the County Attorney's Office, court reporters, applicants, attorneys, and staff. Incumbents in this position also manage online public records, ensure compliance with public notice and advertising requirements, and oversee the preparation and processing of final orders in coordination with the Clerk's Office.

Minimum Qualifications Bachelor's degree. Two years of administrative experience is required. Additional administrative experience may substitute for the required education on a year-for-year basis. Recruitment Notes The Administrative Officer 3 position entails personnel tracking and management of various key internal applications to track and maintain operational efficiency. The incumbent in this position will report to the Operations South Division and will play a key role in ensuring the effective planning, coordination, development, and delivery of critical administrative operations. Responsibilities will include revenue management and financial oversight, budget preparation and expenditure monitoring, procurement and inventory control, support for accreditation processes, scorecard and performance metrics management, as well as assistance with personnel administration and related Human Resources applications and reports.

Minimum Qualifications Bachelor's degree. Two years of administrative experience in marketing and promotions to include editing and publishing materials, developing marketing campaigns, assessing and placing advertisements, or related experience is required. Additional administrative experience in marketing and promotions to include editing and publishing materials, developing marketing campaigns, assessing and placing advertisements, or related experience may substitute for the required college education on a year-for-year basis. Must possess a Driver license. Recruitment Notes This position will be assigned to the Public Information and Outreach Division of the Department of Solid Waste Management. This position will be located at the Mosquito Control building with a regular work schedule of Monday through Friday, from 8:00 am to 5:00 pm. The incumbent in this position may be required to work outside regular hours as needed for activations, outreach, and other special events. The incumbent in this position will be responsible for managing special events, including outreach, conferences, volunteer activities, or charitable functions. This position will be tasked with mosquito control administration duties to include coordinating public education campaigns, assisting with community engagement efforts, and facilitating interdepartmental communication related to vector control initiatives.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes The Administrative Officer 2 position at the Miami-Dade Seaport Department (PortMiami) is assigned to the Materials Management Unit. This role involves leading a team of procurement specialists responsible for the purchasing and contract administration of maritime-related goods and services. Key responsibilities include monitoring and maintaining work status logs and administrative metrics reports, communicating with both internal and external stakeholders, and assisting the manager in providing guidance to stakeholders in accordance with established policies and procedures. A strong understanding of contract administration, invoice payment status, and service-based procurement contracts is highly preferred.

The City of Phoenix is honored to be recognized on the Forbes list of America's Best-In-State Employers 2025. This prestigious award is presented by Forbes and Statista Inc., the leading statistics portal and industry ranking provider. With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. Whether you're an experienced professional or just starting your career, working in public service offers many rewards! Be a part of building the Phoenix of tomorrow. The Secretary III will be responsible for completing a range of highly skilled administrative and varied clerical tasks, demonstrating a continuous effort to improve operations, streamline work processes, and work cooperatively to provide quality seamless customer service. The key job duties of the position. Some areas of responsibility include, but are not limited to: * Assist with answering ITS main phone line to assist customers with questions or concerns. * Serve as the first point of contact for customers and internal city personnel coming to the office. * Update multiple logs and records. * Provide accurate and timely transmittal of information and messages (including mail). * Assist with the preparation, review, and processing of travel for all staff within the assigned divisions. * Assist with cable complaints. * Order office supplies. * Maintain manuals and updates resource materials. * Maintain various email accounts within the department. IDEAL CANDIDATE * Ability to exercise judgment and act independently in establishing work procedures. * Demonstrates proactiveness in researching and solving problems on their own. * Explains methods used to keep their work organized. * Knowledge of MS software (i.e., Word and Excel). SALARY Pay Range: $20.02 to $29.58 per hour. Hiring Range: $20.02 to $26.83 per hour. Pay Range Explanation: * Pay range is the entire compensation range for the position classification. * Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only: Please understand that this is pay grade 036. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance. * Promotions occur when the last two digits of the pay grade increase. * Demotions occur when the last two digits of the pay grade decrease. * Lateral transfers occur when there is no change to the last two digits of the pay grade. * When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the page. BENEFITS A comprehensive benefits package is offered which includes: * Traditional pension with employer and employee contributions, click here for more details: Pension Information * 401(a) and 457 plans with employer contributions * Choice of generous medical HMO, PPO, or HSA/HDHP plans * Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan * Wellness incentive of up to $720 annually * Dental, vision, and life insurance options * Employer paid long-term disability * Free Bus/light rail pass * Tuition reimbursement program up to $6,500 per year * Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days * Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period * Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 007 Benefits MINIMUM QUALIFICATIONS * Three years of progressively responsible secretarial experience, including training in typing and the use of modern office software and equipment. * Other combinations of experience and education which meet the minimum requirements may be substituted * All finalists for positions are subject to a criminal background check applicable to the department or position. * For information regarding pre-screening and driving positions, click here. * The City job description can be found here. PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus experience in/with the following: * Processing travel requests and documents. * Office Suites Word, Excel, PowerPoint. * Supporting an IT organization. * Customer service. * Ordering supplies. * Secretarial role(s). RECRUITMENT DATES Recruitment closes December 18, 2025. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future. HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address. During the online application process, you will provide responses to questions regarding your experience and qualifications (the system allows copy/pasting into the answer fields). Information you provide in these questions should align to the information in your resume. Information not consistent with your resume may not be considered when determining your education and/or experience level. WE ARE HERE TO HELP * Job interviews may be held by video or audio conference. * If you are in need of computer resources, click here for free options. * Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. * Explore other Employment Opportunities with the City of Phoenix. * Subscribe to receive e-mail notifications about new employment opportunities. * If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at ************** or by text at **************. You may also fill out and submit a Reasonable Accommodation Request Form. REFERENCE Secretary III, JC:00330, ID# 60193, 12/15/2025, USM, JG, Benefits:007 Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

The City of Phoenix Housing Department's mission is to create, promote and sustain diversified and affordable housing opportunities while encouraging resident stability and economic independence. To fulfill the mission, the City of Phoenix Housing Department owns approximately 3,500 public and affordable housing units and manages more than 5,200 housing choice vouchers, providing homes to 25,000+ persons. It also offers to finance for-profit and nonprofit partners to help create additional affordable housing opportunities. Housing Supportive Services is hiring a Secretary II to provide skilled administrative support including answering phones, greeting visitors, preparing and proofreading documents, managing meeting room calendars, and maintaining filing and tracking systems. This role requires strong communication and organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams), and the ability to work independently with minimal supervision. The position requires availability until 6:00 PM and occasional evening or weekend hours. The Secretary II must also be a flexible team player, willing to assist with other duties as assigned to support the overall success of the program. This position will be funded through MARCH 2026 with a possibility to be made regular in a future budget cycle. The temporary position will have benefits but will not earn city retirement credits or participate financially into the city's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered "at-will", and employees may be separated at any time. IDEAL CANDIDATE * Ability to work until 6 p.m. and occasionally work evening hours and weekends. * Ability to multitask in a fast-paced environment. * Ability to maintain confidentiality. * Demonstrates excellent written and verbal communication skills. * Understand the responsibility of objective and detailed record keeping while maintaining confidentiality. SALARY Pay Range: $17.30 - $25.56 per hour. Hiring Range: $17.30 - $21.02 per hour. Pay Range Explanation: * Pay range is the entire compensation range for the position classification. * Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Internal Only: Please understand that this is pay grade 330. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance. * Promotions occur when the last two digits of the pay grade increase. * Demotions occur when the last two digits of the pay grade decrease. * Lateral transfers occur when there is no change to the last two digits of the pay grade. * When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit. Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the page. BENEFITS A comprehensive benefits package is offered which includes: * Traditional pension with employer and employee contributions, click here for more details: Pension Information * 401(a) and 457 plans with employer contributions * Choice of generous medical HMO, PPO, or HSA/HDHP plans * Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan * Wellness incentive of up to $720 annually * Dental, vision, and life insurance options * Employer paid long-term disability * Free Bus/light rail pass * Tuition reimbursement program up to $6,500 per year * Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days * Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period * Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 003 Benefits MINIMUM QUALIFICATIONS * Two years of secretarial experience, * Including training in office productivity software and the use of modern office equipment. * Other combinations of experience and education which meet the minimum requirements may be substituted. * All finalists for positions are subject to a criminal background check applicable to the department or position. * Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. * For information regarding pre-screening and driving positions, click here. * The City job description can be found here. PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus: * Experience communicating in English and Spanish in a professional setting. * Experience with frontline reception. * Experience in scheduling, booking rooms, and maintaining calendars. * Experience keeping inventory and ordering office supplies * Proficiency using Microsoft Office functions in Word, Excel, and PowerPoint. RECRUITMENT DATES Recruitment closes December 22, 2025. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future. HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address. WE ARE HERE TO HELP * Job interviews may be held by video or audio conference. * If you are in need of computer resources, click here for free options. * Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. * Explore other Employment Opportunities with the City of Phoenix. * Subscribe to receive e-mail notifications about new employment opportunities. * If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at ************** or by text at **************. You may also fill out and submit a Reasonable Accommodation Request Form. REFERENCE Secretary II, JC:00320, ID# 59977, 12/12/25, USM, MR, Benefits:003 Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

Administrative Secretary Catalina High Type: Public Job ID: 131351 County: Pima Contact Information: Tucson Unified School District 1010 E Tenth Street Tucson, Arizona 85719 District Website Contact: Goran Spiric Phone: ********** Fax: District Email : Administrative Secretary at Catalina High #5437209 SUMMARY Provides secretarial support to a site or department administrator. May have additional functions specific to area of assignment. MINIMUM REQUIREMENTS * Three (3) years business office or clerical experience * Customer Service Experience * Verbal & written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. * Ability to work independently * Computer Skills, to include word processing, spreadsheet, and database experience (Microsoft office) * Basic Math Skills PREFERRED QUALIFICATIONS * Experience with Legal Contracts ADDITIONAL REQUIREMENTS AFTER HIRE * FBI fingerprint background check. * Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization. COMMENTS * Application Required on TUSD Website: Job Ref #5437209 * Pay Range: $16.76 to $19.46/hour * Effective: 2025-2026 SCHOOL YEAR * Location: Catalina High School - Pima & Dodge Area * Classification: White Collar * FTE: 1.0 - 8 hours per day * Work Calendar: 12 month * Positions less than 30 hours per week are not eligible for district benefits. * Internal candidates will transfer at a rate commensurate with their bargaining unit language. For more information on salary schedule, please reference the Employee Agreements Webpage. To view the full job description, please visit our website. Tucson Unified School District is committed to a policy of nondiscrimination based on disability, race, color, religion/religious beliefs, sex, sexual orientation, gender identity or expression, age, or national origin. Other:

Note: Effective July 1, 2025, a 3% salary reduction is in place under the Personal Leave Program (PLP), with 5 hours of Personal Leave Credit earned monthly in exchange. This program is subject to change based on union agreements and state budget policy. This position is located in Sacramento and there may be occasional time spent in the field in addition to light administrative work in office. At HCD, we are dedicated to fostering a dynamic and inclusive work environment where innovation and collaboration thrive. If you're interested in promoting safe, affordable, sustainable communities for all Californians, HCD is the place for you. By joining our team, you'll have the opportunity to make a meaningful impact in your community while working along passionate professionals. Join Our Mission to Uphold Safety and Integrity! Are you passionate about protecting public safety and ensuring compliance in the built environment? We're looking for a dynamic and detail-oriented Codes & Standards Administrator I (CSA I) to join our team! This role is ideal for professionals with hands-on field experience and a strong understanding of state and federal laws governing manufacturers. As a CSA I, you'll play a critical role in enforcing regulations, conducting inspections, and supporting the development and application of building codes and standards across California. If you're ready to make a tangible impact and thrive in a role that blends technical expertise with regulatory enforcement, we want to hear from you! Under the general direction of the Codes and Standards Administrator II in the Occupational Licensing Program, the Codes and Standards Administrator I (CSA I) is responsible for managing and supporting key program activities, including: * Investigating and enforcing state and federal laws related to: * Manufacturers, dealers, and salespersons involved in the sale, rental, lease, or production of manufactured homes, mobile homes, and commercial modulars. * Overseeing licensing processes, including application review and compliance. * Administering the Manufactured Housing Recovery Fund (MHRF) to help victims recover losses. * Managing education programs for licensees, including preliminary and continuing education requirements. In addition, the CSA I: * Leads and supports investigations, including: * Intake, planning, organizing, reviewing, and coordinating investigative work. * Supervises staff, including: * Special Investigators * District Representative II Non- Peace Officers * Administrative support staff * Acts on behalf of the CSA II when needed. * Handles complex situations requiring sound judgment, confidentiality, and professionalism. * May also participate in complex investigations and perform other duties as assigned. This role is for people who work in a specific area. If you live more than 50 miles from the job's location, you can still apply, but you must move within 50 miles of the area before being hired and stay there while employed. If you don't meet this requirement, you may lose the job offer. You will find additional information about the job in the Duty Statement. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * CODES AND STANDARDS ADMINISTRATOR I (NON-PEACE OFFICER) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500410 Position #(s): ************-002 Working Title: Occupational Licensing Manager Classification: CODES AND STANDARDS ADMINISTRATOR I (NON-PEACE OFFICER) $7,543.00 - $9,373.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: Multiple Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Department Information HCD helps to provide stable, safe homes affordable to veterans, seniors, young families, farm workers, tribes, people with disabilities, and individuals and families experiencing homelessness. Our Vision Every California resident can live, work, and play in healthy communities of opportunity. What We Do HCD does not manage properties or place individuals in affordable housing. For assistance, please contact a person in your local community who helps people who are experiencing or at risk of homelessness. Our Commitment to Diversity HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Department Website: *********************** Special Requirements * This position is subject to enrollment in the DMV Employer Pull Notice program. The incumbent must maintain a valid California Driver's License (CDL) as a condition of employment. Failure to maintain a valid CDL and safe driving record may result in termination of employment. This position requires a broad knowledge of Department policies, State housing laws, rules, and regulations. * The position requires the use of discretion when working with difficult people or working with confidential or sensitive information. * The incumbent is required to maintain safe working conditions at the approved alternate work location and abide by the Departments Ergonomic Program guidelines and agrees to maintain a distraction-free remote work environment. When in the field, the incumbent will work and drive through inclement weather conditions, work indoors and outdoors at construction sites, public businesses, residential homes, and other similar working locations. Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). HCD conducts pre-employment background checks on all new to HCD or returning to HCD candidates. This position requires a background check to be conducted in California and cleared prior to being hired. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/22/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Postal Attn: Hiring Unit | JC 500410 P.O. Box 952050 Sacramento, CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Drop-Off HCD Hiring Unit | JC 500410 651 Bannon Street (Lobby) Sacramento, CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Proven experience managing programs or leading teams, particularly in regulatory or enforcement environments. * Demonstrated ability to conduct and supervise investigations involving violations of laws, regulations, or policies, with a focus on compliance and accountability. And able to read, write and interpret regulations as it relates to code and manufacture enforcement. * Skilled in analyzing and applying relevant laws, codes, and regulations, and using investigative findings to support enforcement actions or policy decisions. * Ability to prepare clear, concise, and well-organized reports, memoranda, policy documents, and briefings for internal and external stakeholders. * Experience setting priorities, aligning program goals, and tracking performance metrics in an investigative or compliance-focused setting. * Strong commitment to impartiality, confidentiality, and upholding public service values in all aspects of investigative and enforcement work. Benefits We offer competitive benefits and flexible opportunities: * Excellent health, dental and vision benefits for employee/employee's family * 401k program * Flexible Schedules * Hybrid telework * Alternate Work Week Schedule options * Paid Holidays and vacation/leave * Tax-advantaged savings and spending accounts * Free Employee Assistance Program * Investment in your training and development HCD's Sacramento Headquarters' building also offers: * Convenient transportation options, including light-rail and pre-tax parking * Free On-site Gym * On-site Childcare * On-site Café, Deli, and Grill * On-site ATM For more details about employee benefits, visit the California Department of Human Resources Benefits Website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: *********************** Hiring Unit Contact: HCD Hiring Unit | JC 500410 ************** ***************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (RA) ************** ***************************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey. To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers. If you're new to the state application process please visit 3 Steps to a State Job. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with "see resume" in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: * "To" and "from" dates (month/day/year) * Hours worked per week * Private sector job titles * Supervisor name and phone number * Job duties performed * State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles) Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. ADMINISTRATIVE SECRETARY I Job Location: Address: Arizona State Prison Complex (ASPC) - Eyman 4374 East Butte Ave. Florence, Arizona 85132 *************************** Posting Details: Salary: $31,948.00 Grade: 12 Closing Date: 10/30/2025 Job Summary: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to perform a variety of administrative support functions for management at an Arizona State Prison Complex. Job Duties: - Performs general administrative functions for the manager, including answering telephones, routing calls, typing correspondence, distributing and filing documentation - Attends meetings and generates minutes, distributes, and files accordingly - Processes incoming and outgoing correspondence - Schedules meetings and makes travel arrangements - Acts as primary timekeeper to include entering time, and distributing and filing payroll documents/reports as requested - Generates, copies, files, and distributes various unit-specific reports - Maintains files in accordance with the established records retention schedule, to include current and archived documents - Ensures audit documents are filed daily and that files and areas are neat and orderly, and documentation is destroyed within policy guidelines - Generates purchase orders and distributes them to various staff - Orders and maintains office supplies and files for the unit - Assists in quarterly inventory and purchasing of supplies - Drives on State business - Performs other duties appropriate to the assignment Knowledge, Skills & Abilities (KSAs): Knowledge of: - General office practices and procedures - Computers and software, including Microsoft Office and Google Suite - Business English - Basic mathematics - Report preparation - Office equipment operation and filing systems - Payroll practices and procedures Skill in: - Composing routine correspondence, including proper format, spelling, and language usage - Verbal and written communication - Providing highly detail-oriented results - Record keeping and report generation - Time and project management - Scheduling meetings - Establishing and maintaining interpersonal relationships - Taking and transcribing meeting minutes Ability to: - Maintain files of correspondence, records, and reports - Maintain confidentiality - Adapt to changing priorities - Learn and adhere to department policies and procedures - Work in a prison environment Selective Preference(s): - One (1) year of professional office experience and proficient use of Microsoft Office and Google Suite Pre-Employment Requirements: Employment is contingent on the selected applicant passing a background investigation and a drug test. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees: - Vacation and sick days with 10 paid holidays per year - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options - Exceptional retirement program - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program - An incentivized commuter club and public transportation subsidy program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Transitional Services for New York, Inc., not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients' needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. Secretary Counselor - $22 Per Hour , Full-Time, at Residential Facility, in Bronx, NY Driver License Required Position Summary Submit, distribute and monitor requests for personal needs allowance amounts for residents. Generate and provide the staff schedule. Clerical work that includes, but is not limited to, answering phones, photocopying and keeping good records of all financial transactions. Provide direct care services to assigned caseload. Work hands on with residents on learning daily living skills, such as personal hygiene, laundry, budgeting and room maintenance. Accompany residents on medical and benefits appointments and off-site recreational activities. Meet with caseload individually for weekly sessions. Conduct clothing inventory and shop for seasonal clothing. Essential Functions Type correspondence as requested. Complete monthly money request for the residents. Complete petty cash requests. Distribute weekly monies to residents. Complete order requests for: a. Paper order supplies b. Office supplies c. Miscellaneous orders Submit weekly time sheets after Director's review. Maintain residents' financial records. Complete change of shift checklist form to include: a. Medication count of control substance b. Receipt of correct number of residents in the residence c. Count correct number of charts in the file d. Location of Agency vehicle e. Correct number of house keys f. Receipt of valuables in the house, i.e., TV, VCR, copy machine, etc. Read Communication Log to obtain information from previous shift regarding situation of immediate attention, i.e., crisis, maintenance, medical appointments, escorting residents to the clinics. Check mailboxes. Follow up if specific instructions have been given by Director. Check for messages from other co-workers. Check petty cash box. Submit receipts for petty cash expenditures. Report any unusual or different circumstances in the Communication Log (i.e., resident's change in behavior). Physical check of all residents' rooms (i.e., behind beds, closets, etc.). Check all fire exits. Meet individually with all residents on your caseload to check the following: a. Check residents' medication. b. Check program and/or workshop attendance. c. Check room for cleanliness and tidiness. d. Check weekly budgeting plans. e. Check residents' daily for grooming and adequate clothing. f. Check residents' laundry completion. g. Check residents' compliance with daily chore assignment. h. Check residents' compliance with cooking assignment. i. Complete a progress note in the resident's chart. This progress note must reflect the individual treatment plans. Meet in group sessions with residents daily according to activities of daily living schedule. Escort residents to recreation outings as per recreation schedule. Completion of clinical contacts. Accompany residents to case conferences and medical appointments as needed and suggested by clinical team Quarterly Service Plans Case reviews ADL quarterly evaluation Physical examination for residents Functional assessment forms Residents' fee agreements Be able to sit or stand as needed, with or without reasonable accommodation. May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation. Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation. Driver's license required. During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan. Perform other related duties as required. Experience/Education/Skills/Abilities High School diploma Driver's license required. TSINY is an equal opportunity employer that is committed to a policy of nondiscrimination in accordance with Title VII of the Civil Rights Act, as well as the New York State Human Rights Law. TSINY prohibits discrimination against any employee or applicant for employment on the basis of race, creed, color, national origin, sex, gender, age, disability, marital status, sexual orientation, citizenship status, veteran status or other protected group status as provided by law in all employment decisions.

Transitional Services for New York, Inc., not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients' needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. Secretary Counselor - $22 Per Hour , Part-Time, at Residential Facility, in Jamaica (Queens), NY Driver License Required Position Summary Submit, distribute and monitor requests for personal needs allowance amounts for residents. Generate and provide the staff schedule. Clerical work that includes, but is not limited to, answering phones, photocopying and keeping good records of all financial transactions. Provide direct care services to assigned caseload. Work hands on with residents on learning daily living skills, such as personal hygiene, laundry, budgeting and room maintenance. Accompany residents on medical and benefits appointments and off-site recreational activities. Meet with caseload individually for weekly sessions. Conduct clothing inventory and shop for seasonal clothing. Essential Functions Type correspondence as requested. Complete monthly money request for the residents. Complete petty cash requests. Distribute weekly monies to residents. Complete order requests for: a. Paper order supplies b. Office supplies c. Miscellaneous orders Submit weekly time sheets after Director's review. Maintain residents' financial records. Complete change of shift checklist form to include: a. Medication count of control substance b. Receipt of correct number of residents in the residence c. Count correct number of charts in the file d. Location of Agency vehicle e. Correct number of house keys f. Receipt of valuables in the house, i.e., TV, VCR, copy machine, etc. Read Communication Log to obtain information from previous shift regarding situation of immediate attention, i.e., crisis, maintenance, medical appointments, escorting residents to the clinics. Check mailboxes. Follow up if specific instructions have been given by Director. Check for messages from other co-workers. Check petty cash box. Submit receipts for petty cash expenditures. Report any unusual or different circumstances in the Communication Log (i.e., resident's change in behavior). Physical check of all residents' rooms (i.e., behind beds, closets, etc.). Check all fire exits. Meet individually with all residents on your caseload to check the following: a. Check residents' medication. b. Check program and/or workshop attendance. c. Check room for cleanliness and tidiness. d. Check weekly budgeting plans. e. Check residents' daily for grooming and adequate clothing. f. Check residents' laundry completion. g. Check residents' compliance with daily chore assignment. h. Check residents' compliance with cooking assignment. i. Complete a progress note in the resident's chart. This progress note must reflect the individual treatment plans. Meet in group sessions with residents daily according to activities of daily living schedule. Escort residents to recreation outings as per recreation schedule. Completion of clinical contacts. Accompany residents to case conferences and medical appointments as needed and suggested by clinical team Quarterly Service Plans Case reviews ADL quarterly evaluation Physical examination for residents Functional assessment forms Residents' fee agreements Be able to sit or stand as needed, with or without reasonable accommodation. May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation. Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation. Driver's license required. During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan. Perform other related duties as required. Experience/Education/Skills/Abilities High School diploma Driver's license required. TSINY is an equal opportunity employer that is committed to a policy of nondiscrimination in accordance with Title VII of the Civil Rights Act, as well as the New York State Human Rights Law. TSINY prohibits discrimination against any employee or applicant for employment on the basis of race, creed, color, national origin, sex, gender, age, disability, marital status, sexual orientation, citizenship status, veteran status or other protected group status as provided by law in all employment decisions.

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION Under general supervision, to do difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES This is a specialized clerical class. Incumbents of positions in this class perform duties requiring the exercise of initiative and judgment significantly beyond that of the journey-level class of Clerk II. The majority of the duties assigned must fall into one of the following four categories: 1. Positions responsible for regularly eliciting information from or giving information to people in various stressful situations. The stressful situations mainly occur in 'direct (face-to-face) personal' contact. Positions also fall into this category when, because of the situation and the type of clientele, the actual threat of bodily harm exists on a regularly recurring basis. Often the Specialist Clerk I is the public's initial contact with the County system. Such positions may be found in the Health Care Services Agency, Probation Department, Public Defender's Office, Social Services Agency, and the Sheriff's Office. 2. Positions responsible for independently resolving problems for which there is no immediate policy or clear precedent. Such positions may function in an isolated location or field office, or function as 'Office Coordinators' for units with no ongoing, on-site clerical supervision. 3. Positions which require a specialized knowledge (as opposed to a general or a working knowledge) of broad and complex procedures, systems, rules, codes, and policies in order to perform their assigned duties. Such positions normally require a minimum of six months to one year of training in order to make independent decisions and determinations based on this specialized department and program knowledge. 4. Positions which require, as a major portion of the job, independent liaison activities (typically oral) with other agencies or other County Departments as a representative of the County. Incumbents of such positions regularly initiate action and have the authority to deviate from usual methods when independently performing duties. Often in these situations, supervision is not immediately available. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of two years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make decisions and take initiative. • Demonstrate interpersonal sensitivity. • Adapt to challenging situations. • Plan, organize and coordinate work. • Work independently. SELECTIVE CERTIFICATION CRITERIA: 1. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. 2. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately. Taking and transcribing shorthand must occupy more than 10 percent of working time. 3. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to transcribe dictation from dictating equipment. Transcription must occupy more than 10 percent of working time. (Candidates indicating a willingness to use dictating equipment will be certified to those positions where using the equipment is required, without having to take a performance test.) ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. DEFINITIONS USED IN CRITERIA #3 OF 'DISTINGUISHING FEATURES': Specialized Knowledge: Indicates that a minimum of six months to one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. No specialized education or training is required. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to June McIntyre at ***********************. Please be in contact if you have any questions. Special Requirement: In addition to meeting the minimum qualifications, the position being filled also requires Spanish Speaking proficiency. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

NATURE OF WORK This classification involves advanced administrative work coordinating the operational functions for the assigned Community Development department. An employee in this position performs various administrative duties assisting department management in carrying out operations; plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs, projects, policies, work methods, and procedures; performs duties such as cost analysis and control, budget preparation, expense control, purchasing and inventory work, methods and procedures studies, grant or report preparations, and/or payroll and personnel administration; conducts research; and files regulatory reports as assigned. This position also oversees work of assigned employees and administers and monitors assigned functions within department. Examples of Duties ESSENTIAL JOB FUNCTIONS * Assists the Director of Community Development with administrative and departmental management tasks. * Schedules and coordinates various meetings and appointments, as well as maintenance of the Director's calendar and itinerary. * Efficiently manages incoming calls and visitors for the Director, providing prompt responses to inquiries via phone and email, and directing matters to appropriate individuals or departments as needed. * Drafts and prepares memoranda, programs, reports, recognitions, and diverse documents. * Maintains various office filing systems including Director files, office asset inventory control records, consultant agreements, and site work bonds. * Oversees the department Consultant Service Agreements, ensuring compliance and accuracy with terms, services, and billing. * Coordinates the submittal of Site Work Bonds required for approval of Development Agreement Letters. Collaborates in record-keeping and release of said bonds with Finance department. * Reviews for accuracy the Cost Recovery program logs submitted by Planning Division and prepares memoranda to be routed to the Finance department. Prepares Cost Recovery program refunds. * Routes of execution agreements and other legal instruments approved by the City Commission, ensuring proper recording and filing. * Responsible for the review, routing, and tracking responses of public records requests received from the City Clerk's Office for the Community Development department. * Responsible for routing and timely response of Citizen Service Requests assigned to the Planning and Engineering divisions. * Oversees and/or participates in the formulation, preparation, and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with department officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, and fiscal ramifications of various proposals; suggests cost-cutting alternatives; obtains quotes or bids; reviews budget documents for format and accuracy; and advises department personnel on budget problems, processes, and procedures. Prepares reports of expenses and revenues for review by the Director. * Oversees and analyzes the budget status by monitoring monthly expenditure reports; prepares purchase order requisitions for the Planning and Engineering divisions and cross-divisions or sensitive requests. Processes budget transfers and change orders; handles receiving reports for payment of invoices and prepares requests for checks and direct payments. * Provides training, mentoring and direction to clerical personnel engaged in preparation of invoices and billings for equipment or services, issuance of purchase orders and requisitions, , serves as backup for verification and review for accuracy of daily cash deposits, and other related clerical activities. Takes on responsibilities of administrative support staff during their absences or position vacancies. Provides training to employees in new procedures required with automated accounting and reporting systems. * Provides direct assistance with confidential personnel activities, including employment and onboarding paperwork, organization of personnel records and payroll coordination; serves as appointing authority as delegated. * Prepares all department personnel action forms, including new hires, action changes, merits, etc.; tracks performance evaluations; and coordinates department and personnel activities including personnel records and payroll. * Responsible for assisting with tracking and reporting of all departmental mandatory classes assigned by HR. * Audits departmental financial records to obtain data for management reports relative to budget control, purchasing standards, equipment inventory control, or improvements in operational efficiency. * Analyzes financial, procurement, and administrative procedures for simplification and improvement in efficiency; analyzes purchase orders to determine requirements. * Assists in the selection of bids for department equipment or supplies. * Interviews applicants for employment to determine qualifications; provides information to applicants regarding City employment. * Prepares oral and written program evaluation reports and other sources of supplemental information in order to ensure that department and professional program standards have been adhered to; identifies problem areas, determines trends, evaluates performance, presents findings, and recommends solutions or alternatives. * Manages the Department's purchase card, executing all payments and purchases in compliance with strict policies and guidelines, maintaining accurate records, and submitting monthly statements for supervisory review and approval. * Prepares travel requests for the Department, including approval documentation, reservations, registrations, travel expense reports and reimbursements. * Conducts research. * Prepares and files reports on behalf of the City as assigned. * Oversees assigned programs or projects. * Orders office and field staff supplies; maintains inventory records. * Enters facility work orders. * Works with other government agencies as liaison for the City on various matters of interest to the City; meets with departments and vendors. * Plays a significant role in administrative procurement activities of the assigned department. * Manages sign-ups and payments for City and department events, organizes staff team-building activities. * Performs related work as required. Requirements EDUCATION * Bachelor's degree from accredited school in public administration, business administration, or a closely related field. * Master's degree preferred. EXPERIENCE * Considerable experience in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * Certifications may be required which are specific to the area of assignment or department. * Experience with Tyler Munis preferred. * Experience with Kronos Time Keeping preferred. NECESSARY SPECIAL QUALIFICATIONS * Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding PHYSICAL REQUIREMENTS Physical: * Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing o may be required Work Environment: * Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions Sensory: * The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of the principles of general management and their application to government administration. * Knowledge of research techniques and the sources and availability of current information applicable to the area of assignment. * Knowledge of budget preparation procedures and reporting requirements. * Knowledge of departmental, legal, administrative, and procedural regulations. * Knowledge of the principles and procedures of modern office administration. * Knowledge of basic accounting and financial principles, practices, and procedures and their application to government computerized systems * Knowledge of the use of data processing, cost accounting systems, inventory control, and City procurement procedures * Knowledge of the principles, practices, and procedures of public personnel administration. * Knowledge of supervisory principles, practices, and public personnel administration. * Skill in using Office and department software. * Ability to analyze administrative problems and make sound recommendations as to their solution. * Ability to supervise the work of assigned employees in a manner conducive to acceptable performance and high morale. * Ability to understand and carry out complex oral and written instructions. * Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. * Ability to express ideas clearly and concisely, both verbally and in writing. * Ability to supervise and prepare various accounting, budget and other required reports accurately and completely and on a timely basis * Ability to prepare complete narrative and statistical reports. * Ability to conduct appropriate interviews with prospective employees and obtain pertinent information. * Ability to supervise and prepare various accounting, budget, and other required reports accurately and completely and on a timely basis. * Ability to exercise judgment and discretion in devising, installing, and interpreting department rules, regulation, and procedures. * Ability to analyze expenditures in relation to established budgets and furnish detailed information to management and supervisory personnel. * Ability to deal with competing priorities and varied responsibilities. * Ability to work efficiently and effectively to develop win-win solutions. BENEFITS PACKAGE SUMMARY GENERAL EXECUTIVE MANAGEMENT HIRED ON OR AFTER 10/1/18 The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s). The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida - Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise. The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City. Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career. 5% Supplemental Pay: General Executive/Management employees shall receive a five percent (5%) supplemental pay calculated on the employee's base rate of pay. City-Paid Medical Benefits: * Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. * Life Insurance: $50,000 * Accidental Death & Dismemberment (AD&D): $50,000 * Eye Care Reimbursement- $250 every two (2) fiscal years (Employee only) * EKG/Stress Test - Up to $150 reimbursement per fiscal year (Employee only) * Physical Examination - $250 reimbursement per fiscal year (Employee only) * Employee Assistance Program (EAP) through Cigna Behavioral Retirement: * Employee Contribution = 8% * Vesting = 10 Years * Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service * Average Final Compensation (AFC) = 3 best consecutive earning years * Maximum Benefit = 80% of AFC, not to exceed $80,000. * Normal Retirement = Age 62 and ten (10) years of creditable service * Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age * 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement * Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay Paid Holidays: Employees receive the following City-paid holidays: * New Year's Day * Martin Luther King Day * Memorial Day * Juneteenth * 4th of July, Independence Day * Labor Day * Veterans' Day * Thanksgiving Day * Friday after Thanksgiving * Christmas Day Annual Leave: Annual leave may be taken as earned. Maximum accumulation each fiscal year is 360 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service Total Hours/Days Accrued Annually Up to and including first 60 months 152 hours/19 Days Greater than 60 months through 120 months 192 hours/24 Days Greater than 120 months through 204 months 232 hours/29 Days Greater than 204 months 272 hours/34 Days Annual Leave Cash Out (40 hours) Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours. Annual Leave Cash Out - Department Deputy Directors Only (100 hours) Option of receiving cash payment for up to 100 hours of accrued annual leave exceeding the applicable annual leave cap of 360 hours, paid at 100% of their hourly rate at the end of the fiscal year. Floating Holidays: Upon completion of twenty-six (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave , an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period. Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and a maximum accrual of 1,440 hours. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty- five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement. Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap. Bereavement: Qualifying City-paid Bereavement Leave as follows: * In State = Up to 3 Days * Out of State = Up to 5 Days Tuition Reimbursement: After two (2) years of full-time employment * 100% reimbursement for a grade of A or B * 50% reimbursement for a grade of C * $500 books/lab reimbursement per semester Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351 Optional Voluntary Benefits (paid by the employee): * Single or Family Dental Insurance Coverage * Single or Family Vision Insurance Coverage * Accident Advantage * Life Insurance Coverage * AD&D * Long Term Disability Insurance Coverage * Long Term Care Insurance Coverage * Short Term Disability * Critical Care Protection * Cancer Protection Assurance * Mission Square Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01 Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.) * No High School/GED * High School/GED * Some College * Associate's Degree * Bachelor's Degree * Master's Degree * Doctoral Degree 02 Please describe how many years of experience you possess in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * No Experience * Inexperienced (Less than 6 months) * Basic (6 months - 1 year) * Reasonable (1 - 3 years) * Considerable (4 - 6 years) * Extensive (7 - 9 years) * Broad (10+ years) 03 Are you proficient in Microsoft Suite? Word, Excel, PowerPoint etc.) * Yes * No 04 Do you have experience using Tyler Munis software? * Yes * No 05 Do you have experience using Kronos Timekeeping software? * Yes * No Required Question Employer City of Sunrise Address 10770 W. Oakland Park Blvd. Sunrise, Florida, 33351 Phone ************ Website ******************************************************

Job Description Transitional Services for New York, Inc., not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients' needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. Secretary Counselor - $22 Per Hour , Part-Time, at Residential Facility, in Jamaica (Queens), NY Driver License Required Position Summary Submit, distribute and monitor requests for personal needs allowance amounts for residents. Generate and provide the staff schedule. Clerical work that includes, but is not limited to, answering phones, photocopying and keeping good records of all financial transactions. Provide direct care services to assigned caseload. Work hands on with residents on learning daily living skills, such as personal hygiene, laundry, budgeting and room maintenance. Accompany residents on medical and benefits appointments and off-site recreational activities. Meet with caseload individually for weekly sessions. Conduct clothing inventory and shop for seasonal clothing. Essential Functions Type correspondence as requested. Complete monthly money request for the residents. Complete petty cash requests. Distribute weekly monies to residents. Complete order requests for: a. Paper order supplies b. Office supplies c. Miscellaneous orders Submit weekly time sheets after Director's review. Maintain residents' financial records. Complete change of shift checklist form to include: a. Medication count of control substance b. Receipt of correct number of residents in the residence c. Count correct number of charts in the file d. Location of Agency vehicle e. Correct number of house keys f. Receipt of valuables in the house, i.e., TV, VCR, copy machine, etc. Read Communication Log to obtain information from previous shift regarding situation of immediate attention, i.e., crisis, maintenance, medical appointments, escorting residents to the clinics. Check mailboxes. Follow up if specific instructions have been given by Director. Check for messages from other co-workers. Check petty cash box. Submit receipts for petty cash expenditures. Report any unusual or different circumstances in the Communication Log (i.e., resident's change in behavior). Physical check of all residents' rooms (i.e., behind beds, closets, etc.). Check all fire exits. Meet individually with all residents on your caseload to check the following: a. Check residents' medication. b. Check program and/or workshop attendance. c. Check room for cleanliness and tidiness. d. Check weekly budgeting plans. e. Check residents' daily for grooming and adequate clothing. f. Check residents' laundry completion. g. Check residents' compliance with daily chore assignment. h. Check residents' compliance with cooking assignment. i. Complete a progress note in the resident's chart. This progress note must reflect the individual treatment plans. Meet in group sessions with residents daily according to activities of daily living schedule. Escort residents to recreation outings as per recreation schedule. Completion of clinical contacts. Accompany residents to case conferences and medical appointments as needed and suggested by clinical team Quarterly Service Plans Case reviews ADL quarterly evaluation Physical examination for residents Functional assessment forms Residents' fee agreements Be able to sit or stand as needed, with or without reasonable accommodation. May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation. Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation. Driver's license required. During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan. Perform other related duties as required. Experience/Education/Skills/Abilities High School diploma Driver's license required. TSINY is an equal opportunity employer that is committed to a policy of nondiscrimination in accordance with Title VII of the Civil Rights Act, as well as the New York State Human Rights Law. TSINY prohibits discrimination against any employee or applicant for employment on the basis of race, creed, color, national origin, sex, gender, age, disability, marital status, sexual orientation, citizenship status, veteran status or other protected group status as provided by law in all employment decisions.

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

SECRETARY OF STATE (DEPT OF STATE) SECRETARY OF STATE (DEPT OF STATE) The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to: Preserve our history Promote engagement; and Protect the future The office strives to achieve this mission by being trusted, accessible, innovative, and secure Administrative Support Specialist Job Location: Address: 1700 W. Washington St. | Phoenix, AZ 85007 Posting Details: Hourly Rate: $21.63 This position is fully in-office, there are No Remote Options. We're looking for someone with open availability who can work some weekends and put in overtime during our busiest times. Job Summary: The Administrative Support Specialist is an essential position to provide support to the Elections Division. This position is responsible for performing a variety of administrative tasks, including action assignments, election-related projects and customer service. General responsibilities including coordinating general office activities, tracking requests and correspondence, responding to inquiries, scheduling, meetings and maintaining files. Administration duties include preparing purchase orders and reimbursement forms. Utilizes resources and tools for problem solving. Job Duties: Schedule, organize, arrange and prepare for meetings; attend meetings to provide support when needed; take meeting minutes, action items, and follows-up. Assist in drafting letters and other correspondence. Responsible for tracking progress and results for election-related projects and maintaining documentation. Responsible for maintaining distribution lists. Provide support in the planning of the statewide Logic and Accuracy testing process, including the preparation of ballots, tabulation, and coordination of related logistical activities to ensure compliance with established election protocols. Responsible for tracking requests and correspondence. Responsible for tracking and maintaining documentation, sending out registration and communications including responses for Election Officer Certification and Recertification trainings. Provide customer service support on general phone lines and the Elections inbox as needed. Create purchase orders, prepare reimbursements and maintain supplies within the Elections Division. Assist with candidate, initiative, referendum and recall filings and reviewing petitions. Assist with proofing, which includes but is not limited to handbooks, guides, and the Publicity Pamphlet. Knowledge, Skills & Abilities (KSAs): Knowledge: * Knowledge of Microsoft products including Word, Excel, PowerPoint, Outlook, Etc. * Knowledge in professional writing and oral communication. Skills: * Developed interpersonal, written, and oral communication skills to communicate clearly and effectively with constituents, election officials, managers and representatives of the State. * Can deliver excellent customer service via diverse delivery mediums, including in-person, telephone and electronic * Ability to appropriately develop tools and analyze compliance, formulate and identify effective solutions to problems. * Conduct research and extract, compile, analyze, and present information in support of contract compliance and benchmarking. Ability: * Balance, prioritize and organize multiple tasks * Manage time effectively * Work collaboratively in teams and across organizations * Be highly efficient and well organized * Maintain strict confidentiality Selective Preference(s): AZ Driver's License; Obtain Election Officer Certification within the next schedule class after hiring; Must be an eligible voter. Pre-Employment Requirements: If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly placed foster/adopted child (pilot program). Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.