Coordinator jobs at State Of Florida - 575 jobs

JPO DETENTION COORDINATOR - 80037810
State of Florida 4.3
Coordinator job at State Of Florida
Working Title: JPO DETENTION COORDINATOR - 80037810 Pay Plan: Career Service 80037810 Salary: $1,812.59 Bi-weekly Salary Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. THIS IS AN INTERNAL AGENCY OPPORTUNITY FOR CURRENT DJJ EMPLOYEES ONLY LOCATION, CONTACT AND SALARY INFORMATION: LOCATION: Probation & Community Intervention Circuit 20 - Fort Lauderdale, Florida CONTACT PERSON: Stefany Toledo ************** STARTING SALARY: $1,812.59 Bi-weekly (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) DESCRIPTION The Juvenile Probation Officer (JPO) Detention Coordinator serves as a liaison between Detention Services and Probation and Community Intervention to facilitate cooperation between branches to improve and maintain outcomes for youth transitioning into and out of secure detention by providing supervision, advocacy, collaboration, and coordination. WORK LOCATION AND SCHEDULE The JPO Detention Coordinator will be stationed at their assigned detention center and work a non-traditional 40-hour week, making themselves available to interact with and assist youth, families, and detention center staff during evenings and weekends. DUTIES AND RESPONSIBILITIES This JPO position serves as the subject matter expert for youth transitioning into and out of secure detention and will maintain a specialized caseload inclusive of those youth detained at their assigned secure detention center. The JPO-specific caseload will require the following tasks: UPON ADMISSION Remove and deactivate or confirm the deactivation of electronic monitoring (EM) equipment if a youth is on EM at the time of admission to the detention center. Obtain and review the screening instruments used by the Department and recommendations submitted to the court, including, but not limited to, the Detention Screening Risk Assessment (DRAI), Suicide Risk Screening Instrument (SRSI), and State Attorney Recommendation (SAR). Obtain and review collateral information, such as abuse and neglect history, educational records, mental health and substance abuse history, gang-related activity, and other pertinent information from other agencies involved with the youth and family. Initiate contact with the youth and family to explain court procedures and answer any questions. If a residential youth is placed in the detention center as a result of an unplanned interruption in residential services (e.g., a program closure), share appropriate information with the family. Use Motivational Interviewing to engage the youth and family to determine the youth's social, developmental, educational, emotional, financial, and other needs. Ensure that each youth has a valid Authority for Evaluation and Treatment (AET); if the youth does not have a valid AET, work with the family to obtain the necessary signatures. Liaison with the local school transition specialist and the Florida Department of Juvenile Justice (FDJJ) education liaison to ensure that the youth has been enrolled in the detention center's school and that all appropriate education paperwork has been provided to the detention center. Formulate case management strategies based on assessments and other information gathered to address the specific needs of the youth and family. Communicate and distribute the outcome of court proceedings to all affected parties (i.e., youth, family, supervisor, detention staff, residential staff, providers, schools, victims, etc.). Coordinate and maintain each youth's visitation list by reviewing and updating the Family Member Maintenance module in the Juvenile Justice Information System (JJIS), in partnership with the youth's assigned JPO, for the duration of the youth's stay in detention. Participate in at least one visitation session per week (including one weekend session per month) to answer any questions that parents/ guardians and youth may have, being present and available in the lobby area before and after visitation and on the secure floor during visitation. Review Electronic Commitment Packet (ECP) for all youth pending placement and ensure, along with the assigned JPO, that it is completed in a timely manner. Document all case management activities in JJIS, including, but not limited to, risk and needs assessments, contacts with the youth and family, collateral contacts, and other case management activities related to the youth and family for the duration of the youth's stay in detention. Organize and maintain hardcopy or electronic records to ensure inclusion of all required case management documentation in the JJIS Case Notebook module and Document Upload module. Communicate with the JPO who will appear in court (or court liaison, if applicable) to ensure that all pertinent information about the youth and family is available during court hearings. Participate in weekly detention review meetings. Maintain contact with each youth for the duration of their stay in detention on behalf of the assigned JPO, including relaying information from the assigned JPO to the youth, if requested. Work to identify early lockout youth and work in coordination with detention center staff, the Department of Children and Families (DCF), the DJJ Crossover Champion, and the assigned JPO to handle potential lockout situations proactively in an expeditious manner. PRIOR TO DISCHARGE Assist the youth, family, and other parties (if applicable) with the planning and coordination of transportation for the youth and family upon the youth's release from detention, as well as transportation for any court, school, after school programs/activities, and other community-based appointments scheduled while the youth is in detention. Assist the youth and family with locating and accessing community resources and services to address the youth and family's needs, including, but not limited to, mental health and substance abuse providers, educational services, and employment assistance. Assist the youth and family with enrollment in school, after school program/activities, and pro-social weekend activities (e.g., educational, recreational, community service, etc.). Liaison with the local school transition specialist and the FDJJ education liaison to ensure that the youth has been enrolled in a local school and that all appropriate education paperwork has been provided to the school. Document all referrals for services in the JJIS Case Notebook module, regardless of youth's legal status and the youth or parent's/guardian's acceptance or refusal of services. Coordinate with other JPO Detention Coordinators when youth in detention are administratively moved between detention centers. Install and activate EM equipment if a youth is placed on EM upon release from the detention center; create zones and schedules to accommodate the youth's trip home, as well as all court, school, after school programs/activities, and other community-based appointments scheduled while the youth is in detention. POST DISCHARGE Conduct post release follow-up calls with the parent/guardian, school, and referred community resources and services to verify that the youth's release was successful and to determine if there are any follow up action items to be addressed by the assigned JPO. Perform other related duties as assigned. MINIMUM QUALIFICATIONS: Four years of experience working directly with adolescents in one or more of the following fields: criminal justice (e.g., law enforcement, courts, correction/rehabilitation facilities, or probation/parole), social services (e.g., child protective services, crisis intervention, foster care/group homes, adoption, or mental health/substance abuse treatment), or education. An associate degree from an accredited college or university at the time of submission of the candidate profile and two years' experience working directly with adolescents in one or more of the following fields: criminal justice (e.g., law enforcement, courts, correction/rehabilitation facilities, or probation/parole), social services (e.g., child protective services, crisis intervention, foster care/group homes, adoption, or mental health/substance abuse treatment), or education. Candidates must have at least one (1) or more years of experience working with delinquent youth and knowledge of the juvenile court system. A valid driver's license is required. This position is required to maintain CPR and First Aid Certifications throughout employment. This position requires non-traditional hours, including weekend and evening hours when needed. Knowledge of case management practices. Knowledge of interviewing and counseling techniques. Ability to provide counseling and guidance to others. Ability to make recommendations concerning the processing, handling and disposition of delinquent youth. Ability to investigate and complete inquiries and reports. Ability to develop case plans. Ability to coordinate case assignments for multi-problem clients. Ability to plan, organize and coordinate work assignments. Ability to supervise, lead and motivate people. Ability to determine work priorities, assign work and ensure proper completion of work assignments. Ability to actively listen to others. Ability to understand, apply and explain applicable laws, rules, regulations, policies and procedures. Ability to communicate effectively. Ability to establish and maintain an effective working relationship with co-workers, community/judicial partners, and act as a liaison to those entities in a capacity defined by the department. Ability to incorporate safe work practices with each task performed and actively participates in initiatives designed to promote a safe work environment. Ability to maintain a professional, safe and helpful work environment. Preferred Qualifications: Preference will be given to candidates who have a bachelor's degree from an accredited college or university at the time of submission of the candidate profile. Special Notes: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). A valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ require: (1) a valid driver's license; and (2) a three-year acceptable driving record as defined in FDJJ Policy 1920. Successful candidate must be certified in accordance with the Department direct care training policy and must obtain such certification within 180 days of employment. In order to obtain certification, the candidate must attend and successfully complete a mandatory residential training academy located in Quincy, Florida. Candidates must possess the ability to make independent decisions based on individual analysis, have strong verbal and written communication skills and the ability to conduct and document interviews. Juvenile Probation Officers will be required to perform shift work, due to 24 hours facility operations depending on position location. Candidates must be agreeable to working a flex schedule including nights, weekends and holidays. Extended hours and on-call duties may also be required. CPR & First Aid certifications are requirements that must be maintained throughout employment. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your Candidate Profile. Please provide an explanation of gaps in employment. Incomplete candidate profiles will NOT be considered. For those candidates who are not currently in the state system as a direct care worker for DJJ at the time of application, the top-ranking applicant(s) after the interview phase will be required to take and pass Ergometric' s IMPACT Assessment and Training Test in order to be considered for this direct-care employment opportunity. This test will be used to measure the applicant's overall suitability for working with juvenile justice involved youth. Test results will be used for a period of six months after initial testing for applicants who reapply during that period for another position for which testing is required. 985.66 Florida Statute Requirement: Be at least 19 years of age. Be a high school graduate or its equivalent as determined by the department. Not have been convicted of any felony or a misdemeanor involving perjury or false statement or have received a dishonorable discharge from any of the Armed Forces of the United States. Any person, who after September 30, 1999, pleads guilty or nolo contendere to or is found guilty of any felony or a misdemeanor involving perjury or false statement is not eligible for employment, notwithstanding suspension of sentence or withholding of adjudication. Notwithstanding this subparagraph, any person who pled nolo contendere to a misdemeanor involving a false statement before October 1, 1999, and who has had such record of that plea sealed or expunged is not ineligible for employment for that reason. Abide by all provisions of s.985.644 (1), regarding fingerprinting and background investigations and other screening requirements for personnel. Execute and submit to the Department an affidavit-of-application form, adopted by the Department, attesting to his or her compliance with subparagraphs 1-4. The affidavit must be executed under oath and constitutes an official statement under s. 837.06. The affidavit must include conspicuous language that the intentional false execution of the affidavit constitutes a misdemeanor of the second degree. The Department shall retain the affidavit. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:
$1.8k weekly 24d ago

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Program Educator
Girls Inc. of Orange County 3.3
Santa Ana, CA jobs
INFORMATION Program Educator Supervisors: Program Manager Full or Part-time: Full-time Girls Incorporated of Orange County is a private, non-profit agency serving girls ages 5 -18. We are an affiliate of Girls Incorporated national organization, the nation's leading voice for girls. Our programs for girls gives equal concern for careers and life planning, health education, leadership and community action, self-reliance and life skills, culture and heritage, academic achievement, participation in sports, and excellence in math, science, and technology. Our programs have proven to be effective in inspiring girls to become Strong, Smart and Bold. This position will implement various programs to girls ages 5-18. Regular or Temporary: Regular PRIMARY RESPONSIBILITIES Scope of Work: Under the supervision of the Program Manager, the Program Educator will plan, facilitate, evaluate, and coordinate programs holistic, compensatory, age-appropriate, research-based our programs virtually and/or at various outreach locations. Over summer, the Program Educator will transition into providing an immersive summer camp experience for our girls. The Program Educator will support the agency in serving over 6000 girls, with that number expected to grow each year. Position Functions: Virtual and Offsite Programming Support our mission through existing Girls Inc. curricula within a supportive, open environment for active learning and discussion. Inspire all girls to be strong, smart, and bold by preparing program sessions with keen understanding of youth and youth related issues. Facilitate structured, intentional, and interactive youth programs with genuine passion virtually and at outreach sites throughout Orange County Maintain high levels of efficiency by demonstrating organizational skills, initiative, and follow through while performing classroom and program functions. Create a safe environment for youth during structured activities, by interacting appropriately, intervening in potentially unsafe situations, and implementing proper discipline techniques with assertiveness and consistency. Serve sincerely as a youth advocate to all youth, especially to those in crises and in need of role modeling, resources, and advocacy. Recruit and retain participants for the duration of programs to successfully educate and fully connect with youth. Be responsible for evaluation of all services, which illustrates an accurate measurement of the success of programs and challenges needing to be overcome. Design or update curriculum as needed for facilitation to girls on healthy living, academic enrichment, and life skills. To ensure accountability and compliance with grants and other funding measures, be responsible for accurate and required paperwork: logs, attendance, written reports, records, participant data, etc. and provide periodic updates on evaluation efforts. Ensure safety while offsite by demonstrating leadership, discretion, and sound judgment. Maintain a warm and balanced atmosphere by utilizing effective conflict resolution skills with girls, parents, staff, and volunteers. Demonstrate professionalism through positive interactions and quality/effective written and verbal communication with girls, parents, volunteers, and community partners. Other · Represent and advocate for agency at collaborative meetings and coalitions within Orange County communities as the organization continues to grow. · Actively contribute to the organizational culture of outstanding teamwork. · Positively represent Girls Inc. by being a good role model. · Actively engage in on-going trainings, conferences, and workshops to continuously enhance skills and meet the needs of youth. · Represent and promote Girls Inc. at local community outreach events, school open houses, etc. · As a mandated reporter, report suspected child abuse in accordance with California law. · As needed, provide support to other program and organization staff. QUALIFICATIONS 1. Minimum of 2 years experience in adolescent program implementation 2. BA/BS in human services, social work, education, gender studies or related field or currently in process of completing degree. 3. Computer literacy, specifically with Microsoft Office software and database programs. 4. Proof of TB clearance within one year of employment. 5. Must have a clear background check. 6. Must be available to work some evenings and weekends. 7. Must have reliable transportation. Preferred Qualifications Experience with virtual program implementation and facilitation. Fluency is Spanish Work Environment: This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Must be able to stand, sometimes for 2-6 hours, walk, reach with hands and arms, stoop, talk and hear · Employee is required to sit, sometimes for a few hours at a time · Must be able to lift and/or move up to 25 lbs Hourly Range: Starting at $22/hour Please send cover letter and resume to: ****************************** No phone calls, please. For more information on Girls Incorporated of Orange County, please visit our website at: ******************** Girls Incorporated is an equal opportunity employer.
$22 hourly 2d ago
Business Development Coordinator
Bernards 4.1
Orange, CA jobs
Bernards is seeking new, dynamic Employee-Owners who are committed to the overall Mission, Vision, and Core Values of Bernards to help build A Better Experience. Our ideal Business Development Coordinator serves as the primary support for the COE (Business Unit) Leader. This role focuses on ensuring the smooth execution of event coordination, CRM, CRM data tracking, market research, lead generation, proposal and RFP/RFQ support, and administrative support. Essential Duties & Responsibilities, including but not limited to: Event Coordination and Networking: Schedule and register for all networking events, maintaining an updated calendar of activities. Manage the networking calendar to ensure timely follow-ups and consistent participation. Coordinate meetings and lunches with new and existing contacts to strengthen relationships and explore business opportunities. Assist with event logistics, including preparation of materials and post-event follow-ups. Attend events with the Business Development Manager to learn about the business, network, and engage with industry partners. Client Relationship Management: Support the creation of an existing client Business Development (BD) plan, including key outreach strategies. Maintain consistent follow-ups with clients and consultants to nurture relationships. Assist in preparing client meeting materials such as presentations, handouts, and follow-up summaries. CRM Management and Data Tracking: Manage the CRM system to log new pursuits, track pursuits and client interactions, and ensure data accuracy. Generate regular reports on pipeline activities, leads, and hit ratios to support informed decision-making and business development strategy. Market Research and Lead Generation: Conduct daily research to identify potential project opportunities. Perform analysis of industry data to uncover insights into market trends, competitors, and client needs. Gather information on new agencies, architects, and consultants for targeted outreach and future collaboration. Proposal and RFP/RFQ Support: Assist with the review and data extraction of RFQs/RFPs to ensure compliance with requirements. Support the preparation of Statements of Qualifications (SOQs), proposals, and other client-facing submissions. Review and edit content for consistency and clarity, incorporating visual elements when needed. Administrative Support: Prepare weekly summaries of BD activities, including leads, events, and follow-ups. Maintain an organized calendar of deadlines, events, and project milestones. Track, organize, and attend pre-bid job walks. Assist with coordinating team outings and engagement activities for the Civic COE team to foster collaboration and team spirit. Strategic Development and Learning: Participate in meetings and discussions to understand the Civic COE's strategy and goals. Collaborate with the Business Development Manager to identify potential growth areas and strategic initiatives. Contribute to brainstorming sessions focused on improving BD strategies and enhancing overall business development performance. All other duties as assigned. Preferred Experience, Education, and Skills: Bachelor of Science in Marketing or closely related field preferred. About Bernards Established in 1974, Bernards is a growth-oriented Employee-Owned multidisciplinary commercial builder and construction management company delivering technical expertise and outstanding construction services to developers, corporations, educational institutions, and public agencies for projects ranging in size from $5 million to over $500 million. The most significant disciplines in which Bernards projects are focused in, Healthcare, Education, Government, Entertainment, Mixed-Use, Residential, and Retail, and more. Aligning with our mission of building a better experience for our customers, industry partners, and Employee-Owners, Bernards continuously builds its premier contractor status by exhibiting core values of mutual respect, integrity, serving others, and continuous improvement, daily. As an Employee-Owner, you'll experience competitive pay and enjoy comprehensive benefits that include: Medical, Dental, and Health Insurance Stock Interest in the Employee Ownership Plan Health Savings Account Flexible Spending Account Employer Paid Life Insurance 401(k) with employer match Open Personal Time Off Sick Time Paid Holidays Tuition Reimbursement Employee Referral Bonus Employee Assistance Program Flexible Work Hours Bernards is an equal opportunity employer that strives to attain and retain, top diversified talent in the construction industry. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law. For candidates that need reasonable accommodations during the application process, or to perform essential functions of this role, please contact ***********************.
$26k-38k yearly est. 5d ago
Communications and Outreach Coordinator - Planning and Economic Development Programs
Greater Nashville Regional Council 3.6
Nashville, TN jobs
The Greater Nashville Regional Council (GNRC) is seeking an experienced planner or communications professional to lead public and stakeholder engagement activities for its planning and economic and community development programs. GNRC is responsible for preparing regional plans for transportation, environmental quality, economic development, solid waste and a growing list of additional topics. In addition, GNRC provides support to local governments by providing grant writing assistance, conducting research, and developing plans and public policies. The Outreach Coordinator will be expected to: Build and strengthen relationships with planning partners including elected officials, public agencies, business groups, universities and research institutions, community-based non-profit organizations, and advocates; Develop and implement community and stakeholder engagement plans, methods, and tools for a variety of local and regional planning and policymaking initiatives; Support public relations efforts by helping to draft press releases, maintain media contact lists, track press coverage, and assist with media outreach; Develop, publish, and manage content for social media platforms and agencywide or project-based websites; Assist with developing and/or editing written copy for GNRC materials and publications; Assist with developing and editing presentations and in presenting material to boards, committees, stakeholder organizations, and the general public; Assist with developing visualizations such as renderings, drawings, maps, and other graphics to help 1) communicate planning concepts to a variety of audiences and 2) translate community and stakeholder input for presentation to policymakers; 3) Prepare written reports and presentations on the findings, key takeaways, and lessons learned from outreach activities; Participate in industry associations and continuing education opportunities to remain current on emerging and best practices related community engagement; Work with GNRC management to ensure outreach activities stay coordinated across the organization; and Lead special projects as identified by department heads or the executive team. Qualifications: The preferred candidate will have two or more years of experience in community engagement in support of plans and public policies related to issues of growth and development, urban design, environmental sustainability, or public infrastructure. Strong writing, public speaking, and group facilitation skills are a must. A degree in communications, public relations, urban planning, public policy, public administration or related field is preferred. Foreign degrees and credentials will be considered. Compensation: The minimum starting pay is $70,000. The offered pay rate will be subject to experience and qualifications. GNRC provides a fully paid pension through the Tennessee Consolidated Retirement System and offers a dollar for dollar match to a 401k up to 3% of gross salary. Inquire for more information about benefits. Remote Work Policy: While GNRC provides flexibility for remote/hybrid working conditions, this is not a remote position. The selected candidate will be expected to work from the GNRC office with regularity. Travel Expectations: This position will require regular travel throughout the Middle Tennessee area. A valid driver's license and access to personal transportation is required. GNRC was established by the TN General Assembly as an association of local governments empowered to convene local and state leaders for the purposes of planning and programming state and federal investments into a range of social services and public infrastructure. GNRC serves as the region's federally-recognized Area Agency on Aging and Disability (AAAD), Economic Development District (EDD) and administers the Metropolitan Planning Organization (MPO) on behalf of the Nashville Area MPO Transportation Policy Board . More information is available at GNRC.org. Position open until filled. GNRC is an EOE, AA Employer
$70k yearly 60d+ ago
RADIO SYSTEMS COORDINATOR
Jackson County, Georgia 3.9
Jefferson, GA jobs
JACKSON COUNTY, GEORGIA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: RADIO SYSTEMS COORDINATOR PURPOSE OF CLASSIFICATION The purpose of this classification is to maintain emergency communication radio systems and related equipment to train and assist public safety departments in the daily functions of radio transmissions and traffic. The position is responsible for the day to day management of the public safety P-25 radio system as well as, the network infrastructure used to support the operation of the County wide public safety radio system. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Coordinates the delivery of emergency communication and technology services to Jackson County's first responders, creating tactical/strategic plans for short- and long-term goals, analyzing work procedures, planning, recommending and implementing solutions and automation enhancements. Develops, implements, and maintains policies, procedures, guidelines, and protocols for the Jackson County Public Safety Radio System in cooperation with staff from the County, Sheriff, Municipal Police, and Independent Fire Departments, as well as, other related regional public safety departments. Coordinates radio system changes and updates with the Hall County Radio System Manager, Mobile Communication of America and Motorola Solutions. Maintains emergency communications radio systems and related equipment, including controller, towers, generators, radios, etc. Performs site inspections, monitors alarm systems, maintains and manages database, radio activation and radio programs, assigns/distributes radios to employees; and trains employees on use and maintenance of equipment. Provides radio system user support, troubleshoots end-user problems, responds to requests for assistance, identifies and resolves problems to restore service to user in a timely and efficient manner, escalates problem to vendors or other personnel as appropriate, and ensures that radio equipment and operations are in compliance with applicable policies, procedures, and rules, including Federal Communication Commission (FCC) licensing requirements. Coordinates implementation of radio system administration and programming, installs modifications and upgrades to ensure radio system settings are transmitting proficiently, assigns and ensures transmission on approved frequencies and channels, and maintains related documentation. Coordinates yearly maintenance of radio system infrastructure and subscribers. Makes budget recommendations, monitors expenditures to ensure compliance with approved budget, prepares and processes invoices, orders parts, equipment and supplies, and writes technical specifications for radio systems and equipment. Coordinates with service technicians and provides technical support as needed. Works with the local Amateur Radio Emergency Services (ARES) volunteers to provide emergency radio communications during disasters. Assist EMA Coordinator and EMS Director with various task as assigned by EMA Director. Participates in emergency preparedness and disaster readiness, attends meetings and training with various local, regional, state and federal associations to ensure operability during large-scale emergency and disaster incidents. Operates a personal computer, console radio, fax machine, copier, and other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. ADDITIONAL FUNCTIONS Responds to emergency situations as necessary. Be on-call in the event any communications issues arise. Analyzes network configurations. Assist with network inventory tracking and management to support the network. Provides regular updates and reports on work in progress and current issues. Oversees and manages network and equipment operating procedures; develops procedures if necessary. Evaluates technical specifications for radio interoperability. Manages subscriber database. Manages Motorola Radio Management program and talk group programming interfacing with users on needs and changes. Updates the AXS 911 consoles as needed. Coordinates with the County IT Department when making changes to radio system equipment that is connected to the county's information technology network . Must attend required training courses related to job functions. Performs other related duties as required. KNOWLEDGE, SKILLS AND ABILITIES Knowledge and familiarity with advanced computer software applications and hardware components, and the principles, methods and procedures of modern police, fire, and emergency medical services. Knowledge of changes in communications technology, including trunked, conventional and data ratio networks utilizing the 7/800MHz frequency spectrums. MINIMUM QUALIFICATIONS Bachelor's Degree in related field preferred with a three years' experience in maintenance and repair of radio systems or any equivalent combination of experience, knowledge, skills, and abilities to be able to perform the essential functions described. Experience with providing client laptop and desktop hardware support and administration. Experience with database administration. Must obtain HAM radio General license within 24 months of start date. Must possess and maintain a valid driver's license with appropriate endorsement and a satisfactory driving record. PERFORMANCE APTITUDES Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations. Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Emergency response tasks may require the regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds). Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Emergency response tasks may require exposure to such environmental conditions as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances. Jackson County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
$33k-68k yearly est. 8d ago
Fixed Asset Coordinator
Arizona Department of Administration 4.3
Phoenix, AZ jobs
ARIZONA DEPARTMENT OF ADMINISTRATION Delivering results that matter by providing best in class support services. Fixed Asset Coordinator Job Location: Division of Business and Finance (DBF) This position is 100% in office 8am to-5pm M-F Address: 100 N 15th Avenue, Suite 302, Phoenix, AZ 85007 Posting Details: Salary: Up to $51,394.00 Grade: 19 Open Until Business Needs Are Met First Review of Resumes 1/23/2026 Job Summary: The Arizona Department of Administration (ADOA), Division of Business and Finance (DBF), is seeking a Fixed Asset Coordinator. This vital role involves meticulously managing all agency fixed assets, encompassing their acquisition, disposal, tracking, and reconciliation within systems like AZ360 and BarScan. You'll be instrumental in maintaining accurate asset records, ensuring compliance with established policies, and playing a key role in supporting agency-wide inventory and audit initiatives. This position requires close collaboration with divisional property coordinators to fulfill both non-capital and capital inventory requirements, generate essential reports for audits and leadership, and promptly respond to data requests. You will also lead annual audits and special projects, guaranteeing accurate location data and timely communication of updates to relevant divisions. Job Duties: Maintain accurate and current fixed asset records for the agency. Record all asset acquisitions and disposals within AZ360 and Barscan. Attach all required backup documentation to transactions. Ensure that fixed asset records in all systems reflect accurate descriptions, custodian assignments, and locations Accurately record all disposal requests in both AZ360 and Barscan. Maintain detailed and traceable disposal records to support audit and reporting requirements. Conduct research and follow up with divisional property coordinators and division contacts to obtain necessary information for asset entries. Monitor and resolve inconsistencies or duplicate entries across systems Establish, update, or relabel asset location codes in Barscan, AZ360, and other designated agency systems. Create new location codes when office spaces are added, reconfigured, or relocated to ensure each asset is assigned to the correct physical location Generate reports from AZ360, BarScan, or other systems to support audits, inventories, and leadership requests. Respond to asset-related data requests quickly and accurately. Lead annual audits and special projects related to agency-wide asset management, ensuring compliance with inventory requirements and asset tracking policies Work closely with divisional property coordinators and support teams to gather information and ensure data accuracy. Provide regular and ad hoc fixed asset reports to division coordinators and agency leadership. Ensure timely communication of updates or required actions to relevant divisions Provide administrative support as a back up to GAO front desk as needed. Knowledge, Skills & Abilities (KSAs): Knowledge of: Demonstrated understanding of the AZ360 enterprise resource planning system, particularly as it relates to fixed asset tracking, inventory management, and financial documentation within a state government environment Working knowledge of fixed asset policies outlined in the SAAM, including guidelines for capitalization, depreciation, tagging, transfers, and disposal of state-owned assets to ensure compliance with state accounting and reporting standards Skills in: Strong written communication skills to prepare accurate documentation, reports, emails, and training materials Exceptional time management and prioritization abilities to handle multiple ongoing tasks and deadlines Strong collaboration skills to work cross-functionally across divisions Capable of working independently with minimal supervision while remaining highly productive Ability to: Generate reports and analyze data using spreadsheets and reporting tools Build and maintain effective working relationships with internal staff, divisional property coordinators, leadership, and external partners Establish and maintain filing systems, track project milestones, and ensure follow-through on outstanding items Set goals, define timelines, and manage resources effectively Selective Preference(s): Two years of responsible administrative experience at or above the Administrative Assistant III level. This experience should be in fields such as personnel, budget analysis, purchasing, accounting, data processing, or similar administrative services work A Master's degree in business or public administration from an accredited college or university can substitute for one year of the required experience Pre-Employment Requirements: Background and reference check, including a criminal records verification If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The Arizona Department of Administration offers a comprehensive benefits package to include: Sick leave Vacation with 10 paid holidays per year Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program) Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment Contact Us: If you have any questions please feel free to contact Christopher Langseth at ****************************** for assistance The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer
$51.4k yearly 18d ago
SEVIS Records Coordinator & Student Engagement Advisor
CSU Careers 3.8
California jobs
Salary and Benefits Salary Range: $5,083.00 per month to $7,228.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,083.00 per month to $6,155.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Please Note: Review of applications will begin on January 5, 2026. The SEVIS Records Coordinator and Student Engagement Advisor supports the International Programs office by serving as a Designated School Official (DSO) and providing guidance to newly admitted and continuing F-1 students. This position is responsible for communicating with students, collecting and reviewing required documentation, and overseeing the issuance of the Certificate of Eligibility (Form I-20) and completion of initial SEVIS registration. This role interprets and applies F-1 immigration and enrollment regulations to advise students on maintaining status, navigating complex situations (such as visa delays, SEVIS transfers, or change of status applications), and planning for timely enrollment. The position exercises discretion in tailoring guidance within established institutional procedures and collaborates closely with other F-1 advisors to ensure consistency and compliance. This position also organizes, coordinates, and facilitates international student events, workshops, and engagement activities that promote student adjustment, community-building, and success. This includes developing and presenting educational sessions on F-1 rules, academic life, and cultural transition, and incorporating best practices in student development and intercultural learning. This position works closely with International Admissions, the Global Academy, and other campus departments to support a smooth transition for international students and address the diverse needs of the international student population. This role also supports the Principal Designated School Official (PDSO) in meeting SEVIS reporting and compliance requirements. Responsibilities Communication Management with F-1 Students Serve as a Designated School Official (DSO) providing proactive guidance and support to new F-1 students from admission through initial enrollment. Interpret and communicate immigration and enrollment regulations to help students understand their specific circumstances (e.g., visa issues, SEVIS transfers, Change of Status applications). Provide tailored advising within established institutional policies and procedures, recognizing when to elevate complex or unique cases. Coordinate with other F-1 advisors to ensure consistent and compliant communication across the International Programs team. Develop and deliver information sessions and communications that help students plan for timely enrollment, maintain status, and successfully transition to campus life. Maintain accurate student and program data in systems such as Salesforce and PeopleSoft to support I-20 issuance and regulatory compliance. Student Activity Engagement Plan, coordinate, and facilitate international student events and activities, including orientation, International Education Week, and workshops designed to support student adjustment, engagement, and success. Provide guidance and advising to international students on F-1 regulations, cultural adjustment, and academic life as part of event planning and delivery. Develop and present educational sessions, or coordinate presenters, on topics related to F-1 compliance, academic success, and cultural transition. Design and update workshop and event content to align with best practices in international student engagement, student development, and intercultural learning. Encourage and mentor international students to participate in campus activities and leadership opportunities, fostering a sense of belonging and community. Collect and analyze data on student participation and feedback to inform program improvement. Serve as the primary contact for the Global Excellence Scholarship for international students, collaborating with university staff and the Director to support award recipients. Maintain awareness of current trends, regulations, and resources relevant to international student programming and engagement. SEVIS Processing, Reporting, and Compliance Run daily processes in current software to gather SEVIS-reportable changes. Maintain accurate and timely updates of information in SEVIS. Organize data processing and workflow for semester registration of students in SEVIS. Update and manage new international student files for no shows/deferrals. Work closely with DSO's to update SEVIS requires. Update F-1 student information in SEVIS, SIS, and other related software. Maintain accurate information on website related to area. Enrollment Reporting Prepare regular/timely reports to track new international student trends in different admissions related categories. Track enrollment data and analyze to ensure accuracy in SEVIS reporting of students enrolled. Utilize current software to create, update, and maintain enrollment reports. Make recommendations on new reports. Minimum Qualifications Experience The equivalent of two (2) years of professional experience in one of the student services program areas or in a related field. Experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job‑related field may be substituted for one year of professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year‑for‑year basis. Required Qualifications Knowledge Federal immigration regulations governing F-1 international students (SEVIS, Department of Homeland Security, and Department of State requirements). Principles and practices of student development, cross-cultural communication, and international student support. University administrative processes related to admissions, enrollment, and student engagement. Event planning, program development, and assessment methods in a higher education setting. Database systems such as SEVIS, PeopleSoft, and Salesforce, or similar student information systems. Skills and Abilities Interpret and apply complex federal immigration regulations and university policies accurately and appropriately. Advise and support international students on maintaining visa status, academic adjustment, and cultural transition. Exercise sound judgment, discretion, and sensitivity in handling confidential information and student cases. Plan, coordinate, and evaluate programs, workshops, and events that promote student engagement and success. Communicate effectively both orally and in writing with diverse audiences, including students, faculty, and administrators. Analyze data, prepare reports, and identify trends related to international student enrollment and engagement. Work independently with minimal supervision while contributing to a collaborative team environment. Maintain up-to-date knowledge of immigration regulations, compliance procedures, and best practices in international education. Preferred Qualifications Experience serving as a Designated School Official (DSO) and direct experience using the SEVIS system. Professional experience working with F-1 visa holders or in an international programs office within higher education. Demonstrated ability to design and deliver student programming focused on intercultural engagement, retention, or transition support. Experience using CRM systems (e.g., Salesforce) and student data systems (e.g., PeopleSoft). Knowledge of second-language acquisition, intercultural communication, or global education practices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
$5.1k-7.2k monthly 53d ago
Public Information Coordinator
The City of Fontana, Ca 3.6
Fontana, CA jobs
Under general direction, plan, prepare, and disseminate information on the activities, services, and objectives of the City of Fontana to the news media and the general public. Position Snapshot/A Day in the Life: The Public Information Coordinator is a fast-paced, highly visible role that requires agility, creativity, and strong leadership skills. Serving as a strong second to the Marketing and Economic Development Manager, this position supports a wide range of communications and marketing efforts including managing media inquiries, drafting press releases and speaking points, shaping storyboards and video concepts, and developing innovative strategies for social media, email campaigns, and the City website. The role also involves coordinating high-profile City events, supporting crisis communications, and serving as a key liaison with media, residents, and stakeholders. This is an exciting opportunity for a communications professional who thrives in a dynamic environment, is detail-oriented yet adaptable, and is passionate about connecting the community to City services, programs, and events. The incumbent must have the ability to: * Prepare and update City news releases regarding highly sensitive or confidential matters such as policy issues, criminal incidents, investigations, road closures, information from the Mayor and Council and other special events. * Disseminate news to the press, radio, and television through written releases, personal interviews, and/or press conferences. * Develop and implement creative and innovative marketing strategies * Coordinate marketing activities which result in increased facility rentals and public knowledge and awareness of programs, special events and City facilities * Develop and recommend new communications methods and enhancements to better achieve City goals * Respond, at various times, to the scene of incidents attracting news media attention; act as liaison between the department and media representatives. * Assist in the preparation of reports or informational publications about City Departments, including researching, writing, and coordinating the photography, lay out, and printing. * Assist in the planning of and conduct tours of department facilities for public officials. * Answer public inquiries on departmental procedures, investigations, or activities in person, by telephone, or in writing. * Maintain records and prepare reports. * Train staff on policies and procedures, as well as the laws that relate to media and public relations. * Prepare written statements and speeches for executive staff; inspect and correct written work produced by staff prior to dissemination to the media. * Coordinate special events, press conferences and tours; receive and handle specific types of complaints from the media and the public. * Assist in the coordination of city-wide marketing, advertising and promotional programs. * Update and monitor social media websites. * Establish and maintain cooperative working relationships with those contacted in the course of work. * Effectively communicate, both verbally and in writing, with a variety of audiences. * Maintain prompt and regular attendance. * Sound judgement and attention to detail. * This position is always evolving. Therefore, employer reserves the right to modify this job description as necessary. THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER. WORKING CONDITIONS: Position requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of dailyactivities. This position also requires grasping, gripping, repetitive hand movement and fine coordination in preparing reports, using computer keyboard and related equipment; the ability to push, pull, drag and/or lift up to 25 pounds; normal manual dexterity and hand/eye coordination; corrected vision to normal range; acute hearing; written and oral communication; frequent contact with staff, media and general public. May, at times, work in adverse weather conditions. A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The incumbent must have knowledge and background in the following: * Familiarity with public sector communications standards, practices, and regulatory requirements, including the California Public Records Act (CPRA), Brown Act, government transparency guidelines, and crisis communication protocols relevant to municipal agencies. * Modern and complex principles and practices of public relations and public information dissemination * Knowledge of relevant tools, software, and/or technology used within the role. * Understanding of organizational policies, procedures, and best practices. * Principles and practices of excellent customer service. * Effective communication techniques, including AP Style or other journalistic writing standards. * Principles of marketing * Techniques for successful media and event management * General functions, challenges, and operations of municipal government agencies and departments * Data collection and analysis techniques * Record keeping and report writing * Use of Social Media, Web, Cable TV, photography used as a Marketing Tools Knowledge of safe work practices, OSHA regulations, and workplace health and safety procedures to ensure a safe working environment. The incumbent must have the ability to: * Exercise discretion and maintain confidentiality when dealing with sensitive information. * Adapt messaging for diverse audiences, including residents, elected officials, community stakeholders, and the media. * Remain calm and effective under pressure, especially during crisis communication or emergency events. * Use a personal computer, telephone, and other electronic devices, to access information, complete documentation, and communicate effectively. * Understand and follow both oral and written instructions accurately. * Identify issues, evaluate data, and implement effective solutions (problem solving). * Manage multiple priorities and meet deadlines. * Work collaboratively with others in a team environment. * Perform tasks accurately and thoroughly, with a focus on quality. Experience: Three (3) years of responsible public information, marketing, and public relations in the public sector. Education: A bachelor's degree from an accredited college or university with major course work in communications, public administration, public relations, marketing, or a closely related field. Additional years of relevant experience may substitute for education on a year-for-year basis. LICENSES/CERTIFICATIONS: Possession of, and continuously throughout employment, a valid California Class "C" Driver's License or equivalent. Successful candidates will be required to complete an annual Statement of Economic Interest Form (700 Form) and bi-annual ethics training pursuant to AB 1234.
$51k-69k yearly est. 2d ago
Residence Hall Coordinator
CSU Careers 3.8
Sacramento, CA jobs
Working Title: Residence Hall Coordinator Classification Title: Student Services Professional II Posting Details Priority Application Date (Posting will remain open until filled): Sunday, February 8, 2026 @ 11:55pm PST Position Summary Under the lead work direction of the Assistant Director of Training, Housing Conduct & Care (AD) and/or the Assistant Director of Student Success and Recruitment (AD) and under general supervision of the Associate Director of Residence Education (ADRE), the Residence Hall Coordinator (RHC) is responsible for the development of a positive community atmosphere in the assigned living environment conducive to student development and academic success. The purpose of this work is to assist students in making successful progress toward their degree objectives; to provide learning experiences which supplement those in the classroom; and to assist and encourage students to utilize campus resources and apply the knowledge, skills, and abilities learned during their university careers. The RHC is responsible for implementing and carrying out the University Housing Services conduct within their assigned community. The RHC will work with the department leads or the ADRE on higher level conduct issues. The RHC serves as the first responder regarding safety, crisis, and emergency situations in the residential community. The RHC oversees the daily building administration, procedures, and operation of their hall. In addition, this position serves in a variety of capacities working on projects, committees, and tasks. The RHC has lead responsibility direction of 1-2 residence halls, including providing lead work direction to 6-14 Resident Advisors, 8-15 Desk Attendants, and 1-4 graduate students. The RHC is also responsible for advising Hall Council and performing academic advising. This is a 12-month live-in position renewable each year based on performance, departmental need, and available funding. University Housing Services (UHS) is a non-general fund, self-support program with approximately 2,100 on-campus beds, expanding as early as Fall 2025, and housing a mix of first-year through graduate school students with 7 residence halls and 1 dining center; 45 full- time employees, 56 paraprofessional staff, and approximately 150 student staff. UHS includes a First-Year Experience Program and Residential Theme Floors and a full Summer Conference Program. FLSA: Exempt (not eligible for overtime compensation) Anticipated Hiring Range: The initial starting salary for this appointment is not to exceed $5,083 per month. CSU Classification Salary Range: $5,083 per month - $7,228 per month Best-in-class Benefits: Click here to learn more CSU Total Compensation: Click here to learn more Salary Grade/Range: 1 Recruitment Type: Temporary (Annually Renewable) Time Base: Full-Time Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Ability to work a flexible schedule including evenings, weekends, and holidays. Position works on-site. Work Schedule Requirements: Ability to live on-campus and participate in an on-call duty rotation. Department Information Offering various and diverse living and learning experiences, the University Housing Services Office is an integral part of the educational mission of Sacramento State. As such, the office strives to create a welcoming and stimulating environment that prompts students to participate in co-curricular activities that promote life and leadership skills, social responsibility, and academic success. For more information: https://www.csus.edu/student-life/housing/ Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty and staff, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Experience University student services experience (e.g. advising, admissions, community development, conduct, residential education, or student programming). Experience working with students from various ethnic and socioeconomic backgrounds. Knowledge, Skills, Abilities Ability to independently prioritize, plan, and organize work in a fast-paced environment. Strong interpersonal skills and the ability to provide direct programs and/or services to a diverse student population. Excellent verbal and written communication skills and a demonstrated ability to communicate effectively in a diverse environment. Ability to compile, prepare, write, and review reports. Ability to prepare and give presentations. Proficiency using standard office software packages (e.g. Microsoft Office Suite). Familiarity working with school-based record/data systems/software (example: PeopleSoft, StarRez). Ability to understand, interpret, and apply moderately complex rules, regulations, and procedures. Ability to maintain confidentiality. Ability to train and provide lead work direction to others (i.e. student employees/student leaders). Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Work Schedule Requirements Ability to work a flexible schedule including evenings, weekends, and holidays. Ability to live on-campus and participate in an on-call duty rotation. Conditions of Employment - Ability to pass a background check. Preferred Qualifications Master's degree in Higher Education or related field. Experience working with students considered to be “at promise”. Experience in a college or university housing services program beyond the Resident Advisor level. Experience working with theme/learning communities or first year experience programs. Experience with programming, crisis management, community development, conduct and/or administration. Knowledge of live-in requirements and the challenges that go with living on campus. Knowledge of and ability to respond to safety and emergency situations. Documents Needed to Apply (2) Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and is recognized by the California Legislative Assembly as a Black-Serving Institution. The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety. As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html. The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html. Jeanne Clery Campus Safety Act Notification: Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at clery@csus.edu. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
$5.1k-7.2k monthly 22d ago
Records Management Coordinator
City of Laguna Beach 4.5
Laguna Beach, CA jobs
The City of Laguna Beach is looking for a Records Management Coordinator to help manage and maintain the City's official records systems in the Community Development Department. This position supports document retention, digital records, public records requests, and departmental operations while ensuring compliance with applicable laws and policies. The successful candidate will bring strong organizational skills, attention to detail, and an interest in maintaining accurate and accessible records in a public service environment. You'll be awesome at: * Keeping records organized, accurate, and compliant * Applying records retention requirements with consistency and discretion * Managing multiple priorities with strong attention to detail * Providing responsive, professional service to staff and the public * Adapting to evolving systems, processes, and regulations Apply now to be part of the first review! Applications will be accepted on a continuous basis, with the first review on February 5, 2026. The normal duties for this position can be found in the job description for Record Management Coordinator. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Any combination of education and experience demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. Education: Graduation from high school or equivalent. Supplemental courses in records management, library science or a related field are desirable. Experience: At least two years of increasingly responsible record keeping experience, including the maintenance of automated and manual records and files; or successful completion with the City of some experience as Office Specialist. Experience with Laserfiche is desirable. This recruitment will establish an eligibility list that may be used to fill future vacancies in the same or lower classifications. Application Process: All interested applicants must submit a completed online City application. Applications will be accepted on a continuous basis with a first review on February 5, 2026. Applications will be screened carefully and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions and may require a written exam. The selection process may be modified based on the needs of the City. Pre-employment Process: Selected candidates must successfully pass a fingerprint check with the State Department of Justice. Education and employment verification and reference check(s) will also be conducted. Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off. The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs. Equal Opportunity Employer The City of Laguna Beach is an Equal Opportunity Employer and provides reasonable accommodation to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require accommodation. EEO/ADA.
$35k-42k yearly est. 16d ago
Talent and Culture Coordinator (48382)
Oakland 2.3
Oakland, CA jobs
Title: Talent & Culture Coordinator Work Year: 12 Months Employment Type: Full Time Starting Range: $76,930.00 - $89,280.41 FLSA: Exempt Supervisor: Director of Compliance Job Summary: The Talent & Culture Coordinator is a highly personable, collaborative professional who enjoys working closely with employees, supervisors, and applicants to ensure a positive and seamless experience. Responsibilities include supporting district-wide HR operations with a focus on hiring, onboarding, personnel processing, credentialing, and employee support, maintaining accurate HRIS data, and assisting in executing people-focused systems that foster a supportive employee experience. Reporting to the Director of Compliance, this role ensures smooth and effective processes while cultivating positive relationships across the organization. Responsibilities: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.) Job Duties: Support all aspects of personnel processing, including new hire documentation, onboarding logistics, credential verification, and ongoing personnel action updates throughout the employee lifecycle. Manage HRIS data entry for new hires, separations, assignments, salary placement, job changes, and position updates with accuracy and attention to detail. Respond to employee questions regarding HR processes, required documentation, and personnel updates with professionalism and clarity, ensuring timely processing of forms and providing guidance to staff navigating HR procedures. Generate extended work and supplemental agreements, ensure timely distribution, and follow up to secure signatures and finalize personnel files. Maintain organized, up-to-date personnel records aligned with state retention mandates, district policies, and confidentiality requirements. Facilitate hiring and onboarding workflows by preparing onboarding packets, ensuring required documents are completed, coordinating with hiring managers, and supporting all steps leading to onboarding completion. Serve as the first point of contact for employees with questions related to onboarding, personnel actions, HRIS navigation, and employment documentation. Support credential tracking, including maintaining credential databases, monitoring renewal deadlines, and coordinating with certificated staff regarding credential requirements and updates. • Assist in the evaluation of employee placement by reviewing transcripts, credentials, and verification of experience documents to support accurate salary placement. Prepare reports for internal leadership, the Director of Compliance, and external agencies as assigned, pulling data from HRIS and personnel files as needed. Maintain the accuracy and integrity of all HRIS data by entering personnel transactions, conducting routine audits, preparing system-generated reports, and supporting needed updates. Assist hiring managers with posting vacancies, screening documentation for completeness, managing recruitment updates, and scheduling interviews when needed. Coordinate the end-to-end onboarding process by preparing onboarding documentation, tracking signatures and deliverables, monitoring onboarding task completion, and communicating with new hires and supervisors to ensure a smooth transition into the district. Track personnel and credential-related submissions from schools and departments; follow up to ensure all employment documents, clearances, and required verifications are complete. Support credentialing compliance by maintaining accurate credential records, monitoring expiration timelines, communicating with certificated staff about renewal requirements, and escalating potential compliance risks to the Director of Compliance. Coordinate the distribution and posting of legal mandates, annual notices, and employment-related updates and ensure they are accessible and accurately communicated. Support data integrity efforts by conducting routine HRIS audits, identifying discrepancies, and coordinating corrections with appropriate teams. Assist with the preparation of employee orientation events, staff training sessions, and informational materials to support new and existing employees. Monitor and maintain data related to position control and Unique Position Codes, collaborating with school and district leaders to ensure accurate staffing records. Assist with internal audits related to personnel records, credentials, and HR processes, gathering and organizing documentation for review. Support the Director of Compliance with special projects related to policy updates, procedural improvements, district initiatives, and personnel systems alignment. Provide general administrative support including correspondence, file maintenance, data entry, calendar coordination, and document preparation as needed for HR functions. Maintain professional communication and confidentiality when working with sensitive employee information or participating in matters related to personnel actions. Qualifications Qualifications: AA degree required; BA degree preferred. Two or more years of clerical, HR, or personnel office experience, preferably in a school district environment. Experience working with credentialing processes in a public education setting preferred. Valid California Driver's License. Fingerprint clearance and TB test required. Knowledge and Abilities: HRIS systems and personnel data processes. California credentialing requirements and Education Code sections related to certificated personnel. Recordkeeping procedures, confidentiality standards, and data integrity practices. Office systems such as Microsoft Office, Google Workspace, and electronic document management. Ability to maintain accurate and confidential personnel and credential records. Can manage multiple tasks under timelines in a fast-paced environment. Communicates effectively both verbally and in writing. Applies rules, regulations, and procedures related to personnel and credentialing. Provides excellent customer service to employees and leaders. Works independently and collaboratively with diverse stakeholders. Uses HRIS, data systems, and office software efficiently.
$56k-80k yearly est. 21d ago
Program Youth Coordinator
East Oakland Community Project 4.0
Oakland, CA jobs
East Oakland Community Project JOB DESCRIPTION Title: Program Youth Coordinator Department: Homeless Youth Collaborative Reports to: Program Director FLSA Status: Exempt Directly Leads: 4-5 Budgetary Line Responsibility: None Salary Range: $58,000 to $61,000 SUMMARY Our House Program Youth Coordinator is responsible for the overall operations of EOCP/HYC's transitional housing program for young adults (18-25). This position provides case management, counseling, life skills training, referrals to educational and employment and medical resources. This position closely supervises a staff of 4 to 5 Youth Advisors to ensure that residents receive the structure, attentiveness and training needed to become productive, independent adults. ESSENTIAL DUTIES AND RESPONSIBILITIES Service Delivery Monitor the progress and activities of transitional housing youth by conducting weekly case management meetings. This will assist the youth to establish: Employment or other income eligibilities Budgeting skills School enrollment (if applicable) Connections to medical, mental health, substance abuse resources as applicable Affordable housing or permanent housing Promote improved basic living skills amongst residents by: • Coordinating weekly life skills groups. • Assisting residents to complete housing and employment applications. • Coordinating tutoring for residents who are in need of assistance with homework assignments. • Coordinate community partner engagement and awareness. Promote positive resident interactions and healthy living environment by: • Initiating resolution intervention techniques to handle conflicts between residents as needed. • Promote good health, in case of illness, and ensure that residents receive the proper medical attention. • Promote and maintain a clean work environment and ensure that office area and equipment cleaned daily. • Work with the youth to ensure they are partnered with other local • organizations to ensure they have healthy community and social involvement. Administration • Maintain residents' files and update progress notes as needed. • Maintain an accurate account of house activities by maintaining a current log book. • Complete monthly program data report. Update HMIS after each client interaction. Facilitate client intakes and enrollments. • Check in Bi-Weekly with Covenant House & Beyond Emancipation to create and maintain a potential client waitlist. • Bi-Weekly check in with data and compliance team. • Complete trainings as needed for professional development. • Monitor and ensure all program outcomes are being met. Management/Supervision •Interview prospective applicants. • Conduct orientation and training of newly hired employees • Monitor Youth Advisors' work to ensure compliance with job duties • Provide training recommendations • Meet with Program Director weekly for Supervision to discuss program issues and/or concerns • Facilitate weekly Supervision with all scheduled Youth Advisors. • Facilitate house, staff meeting monthly. Professional Conduct •Promote a healthy environment for residents by modeling a positive, professional demeanor. •Promote a healthy work environment for staff members by modeling a positive, professional attitude at all times. •Must maintain professional boundaries at all times. •Must wear business casual attire and adhere to the EOCP dress code at all times. • Other duties as assigned SUPERVISORY RESPONSIBILITIES: This position supervises full time, part time, and On-Call Youth Advisors. Qualifications QUALIFICATIONS Qualifications include: This position demands a high energy, positive, mature adult who is nurturing toward young adults who are in the process of developing life coping strategies to overcome homelessness. Specific qualifications include : Three years' experience assisting homeless or low income young adults required. Six years of case management experience required. Three years of supervisory experience required. Sensitivity to the needs of young adults with multiple issues Must be neat, organized, professional, and punctual. Must have excellent verbal and written communication skills, with the ability to speak extremely clearly with everyone at all times. Must have the ability to work independently Must have strong leadership skills Must hold the ability to be direct and polite collectively EDUCATION and/or EXPERIENCE B. A., or equivalent experience and education Six years case management experience and three years of supervisory experience required. Comfortable in a multi-cultural setting Must be experienced, knowledgeable and comfortable with working with the LGBTQIA+ community. Experience working in supportive housing for low income people. Skilled and trained in conflict resolution Strong self-awareness and sense of limitations. Appropriate professional and personal boundaries with high integrity Knowledgeable about the dynamics of homelessness, substance abuse, mental health, youth development, domestic violence, parenting and planning parenthood. LANGUAGE SKILLS: English, Excellent written and verbal Second language, Spanish or American Sign Language is a plus MATHEMATICAL SKILLS: • College level REASONING ABILITY: Must have the ability to utilize good judgment and make sound decisions when interacting with youth and staff members. Must have the ability to prioritize tasks to ensure that the youths' needs are met and tasks are completed. COMPUTER SKILLS: Advanced knowledge of Microsoft Office. Ability to access and navigate the internet. * Ability to know and teach clients administrative and computer skills. CERTIFICATES, LICENSES, REGISTRATIONS: Access to a personal vehicle required. California driver's license required. Proof of full coverage Insurance required. CPR & First Aid: Infant Child & Adult PHYSICAL REQUIREMENTS: Must be able to negotiate a flight of stairs daily to access the transitional house. Annual tuberculosis screening required. WORK ENVIRONMENT: This position requires the ability to work in an environment with youth with multiple issues.
$58k-61k yearly 21d ago
Outreach Coordinator
Hillsborough County, Fl 4.5
Tampa, FL jobs
Pay rate: $23.99-$25.19 FLSA Status: Non-Exempt Organize and execute community outreach efforts, representing the Children's Board at local events and functions. Coordinate volunteers and staff for outreach activities and community engagement. Develop and manage the Children's Board Community Resource Group and facilitates engagement through social media. Build relationships with community organizations, agencies, and leaders to connect citizens with necessary resources. Support and assist with the planning, promotion and execution of Children's Board campaigns and events. Attend community events to promote Children's Board resources and programs. Track the effectiveness of outreach programs, analyzes community feedback, and makes recommendations for improvement. Education and Experience: Bachelor's degree in communication, public relations, marketing or related field strongly preferred; 3+ years of experience in an outreach/community facing role. 1-2 years of experience in event planning is preferred. Bilingual (Spanish) strongly desired. Licenses or Certifications: Valid state driver's license. Special Requirements: A valid CDL Class B License with Passenger Endorsement helpful. Knowledge, Skills and Abilities: Ability to operate commercial vehicles and buses. Skilled with Microsoft Word, Excel, PowerPoint; able to compose correspondence and communicate clearly and effectively with individuals and groups. Skilled in design software (Adobe Creative Suite Photoshop, Microsoft Publisher, etc.), Google Analytics, content management programs, and e-mail. Ability to perform in a multi-tasking environment. Ability to build strong relationships with outside partners and possess strong negotiating skills. Ability to represent the Children's Board at community outreach events. Ability to participate in community events and public functions as directed by Director of Public Relations. Ability to represent the Children's Board at community outreach events. Ability to work non-standard hours (evenings) and weekends. Local travel up to 30%. Ability to lift 25-50 pounds.
$24-25.2 hourly Auto-Apply 9d ago
Outreach Coordinator
Hillsborough County 4.5
Tampa, FL jobs
Pay rate: $23.99-$25.19 FLSA Status: Non-Exempt Organize and execute community outreach efforts, representing the Children's Board at local events and functions. Coordinate volunteers and staff for outreach activities and community engagement. Develop and manage the Children's Board Community Resource Group and facilitates engagement through social media. Build relationships with community organizations, agencies, and leaders to connect citizens with necessary resources. Support and assist with the planning, promotion and execution of Children's Board campaigns and events. Attend community events to promote Children's Board resources and programs. Track the effectiveness of outreach programs, analyzes community feedback, and makes recommendations for improvement. Education and Experience: Bachelor's degree in communication, public relations, marketing or related field strongly preferred; 3+ years of experience in an outreach/community facing role. 1-2 years of experience in event planning is preferred. Bilingual (Spanish) strongly desired. Licenses or Certifications: Valid state driver's license. Special Requirements: A valid CDL Class B License with Passenger Endorsement helpful. Knowledge, Skills and Abilities: Ability to operate commercial vehicles and buses. Skilled with Microsoft Word, Excel, PowerPoint; able to compose correspondence and communicate clearly and effectively with individuals and groups. Skilled in design software (Adobe Creative Suite Photoshop, Microsoft Publisher, etc.), Google Analytics, content management programs, and e-mail. Ability to perform in a multi-tasking environment. Ability to build strong relationships with outside partners and possess strong negotiating skills. Ability to represent the Children's Board at community outreach events. Ability to participate in community events and public functions as directed by Director of Public Relations. Ability to represent the Children's Board at community outreach events. Ability to work non-standard hours (evenings) and weekends. Local travel up to 30%. Ability to lift 25-50 pounds.
$24-25.2 hourly Auto-Apply 8d ago
Landowner Stewardship Coordinator
American Forest Foundation 3.8
Washington, DC jobs
Job DescriptionDescription: Job Title: Landowner Stewardship Coordinator Terms: Full Time Reports to: Senior Manager, Landowner Stewardship About Us: The American Forest Foundation (AFF) unlocks the power of family forests as a climate solution while helping thousands of landowners care for their land and improve forest health. Through its Family Forest Carbon Program, AFF expands access to the voluntary carbon market for family forest owners from all walks of life while producing high quality forest carbon credits to help companies reach their net zero goals. The organization's strategic direction seeks to enable family forests to capture and store one billion tonnes of carbon by 2050. We do not do this alone. AFF works across a broad coalition of conservation partners, corporations, and policymakers to equip family forest owners with financial and technical support to implement sustainable forest management practices on their lands and activate their forests as a critical tool in the fight against climate change. AFF is in a mode of complex problem solving and rapid iteration. All teams at AFF are working to discover solutions to the planet's most pressing climate issues through developing and iterating viable and scalable models for impact. AFF is driven by values of our shared purpose, measurable and verifiable results, and learning for continuous improvement to tackle big conservation challenges. About the Role: In this role, you will assist in the implementation of delivering direct support to landowners enrolled in American Forest Foundation programs. This role will be the first line of support landowners experience after contract signing and will assist in gathering the necessary materials to help landowners meet requirements for payments. This includes collecting documentation, communicating with landowners, updating internal systems, and ensuring compliance with all requirements for the relevant funding sources (such as the Climate Smart Commodities grant, among others). Additionally, the Landowner Stewardship Coordinator will be responsible for maintaining regular rituals for communication such as newsletters, welcome packets, webinars, and more. This will also include communicating with landowners about contract requirements, such as forest management plans and site monitoring. The ideal candidate will have excellent communication (oral and written) skills, with the ability to clearly document and communicate compliance activities. Requirements: Responsibilities: Support the Community and Sustained Engagement (CSE) team by executing administrative tasks and special projects that promote operational excellence and advance conservation outcomes. Provide excellent communication and support to enrolled landowners via multichannel communications (email, phone, text), which includes monitoring of general information inbox and responding or delegating to team members as necessary. Support the creation and distribution of regular communications via established channels (newsletters, welcome materials, surveys, etc). Support the planning and coordination of virtual and in-person events, including scheduling, logistics, and communication. Coordinate contract compliance by tracking deadlines, monitoring required submissions, and ensuring that landowner documentation and program obligations are met in a timely and accurate manner. Contribute to the continuous improvement of tracking systems and help to maintain the accuracy and consistency of related processes. Candidate Requirements: Strong organizational skills and attention to detail Desire for problem solving, collaboration, and flexibility Time management skills, with the ability to prioritize, coordinate, and manage multiple priorities Process-oriented with a strong attention to detail. Ability to track tasks through to closure, ensuring follow-up and accountability. Excellent communication (oral and written) skills, with the ability to clearly document and communicate compliance activities. Core Competencies: Agility - Thriving in volatile, uncertain, complex and ambiguous environments by anticipating and responding to changes with swift, focused and flexible actions. Collaborating with Others - Working together with others in a cooperative and supportive manner to achieve shared goals. Ensuring Accountability - Holding yourself and others to high standards of accountability, creating an infrastructure and transparent organization culture that supports and measures personal and organizational responsibility and accountability. Problem Solving - Identifying problems and the solutions to them. Your contributions and leadership will be appreciated. Our staff is passionate, dedicated and good at what they do, and will be deeply grateful for your efforts to create and preserve an environment that is both fun and fair. Job Function Competencies: Attention to Detail - Working in a conscientious, consistent, and thorough manner. Professionalism - Treating others with honesty, respect, and consideration; performing work in a reliable and conscientious manner. Client Focus - Providing service excellence to internal or external clients. Digital Literacy - Engaging with digital technologies to accomplish goals and solve challenges in the workplace. What's attractive to the candidate?: You have the unique and exciting opportunity to work with amazing colleagues, partners and landowners to help connect forest landowners with technical and financial assistance to better steward their land and achieve vital landscape-scale conservation impacts. Your contributions and leadership will be appreciated. Our staff is passionate, dedicated and good at what they do, and will be deeply grateful for your efforts to create and preserve an environment that is both fun and fair. We offer a flexible work environment that respects your life outside of work. Salary is commensurate with experience. AFF offers a comprehensive and competitive benefits package. Contact us to apply We know there are great candidates who may not check all these boxes, and we also know you might bring important skills that we haven't considered. If that applies to you, don't hesitate to apply and tell us about yourself. **************************************************** We are committed to creating a diverse work environment and proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other basis protected by law.
$55k-75k yearly est. 3d ago
Benefits and Wellness Coordinator
City of Pittsburg, Pa 3.7
Pittsburgh, PA jobs
Coordinates the administration of the City's benefits for active and retired employees; ensures employees are correctly enrolled in coverage; and provides excellent customer service. Department: Human Resources & Civil Service Posting Type: Announcement Salary: $54,974 - $62,670 per year. Union: None. this is a non union position. Civil Service Classification: Non-Competitive. General Application Requirements: You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal. * Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions. * Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. * Click here to view a map of City of Pittsburgh neighborhoods. NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered. NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire. Qualifying Requirements: Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status. * WORK EXPERIENCE: The application must clearly show two (2) years of full-time professional experience in leading, coordinating, and administering employee benefit plans. (Less than full-time experience will be calculated on a pro-rated basis.) * EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree from a fully accredited institution in Business Administration, Human Resources, or a related field. (See NOTE under the General Application Requirements Section above regarding education/training verification.) * EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position(based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is six (6) years. (See NOTE under the General Application Requirements Section above regarding education/training verification.) Civil Service Examination(s): If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date. * Written: None required for this position. * Performance: None required for this position. * Medical: None required for this position. * Coordinates the administration of the City's benefits for active and retired employees; ensures employees are correctly enrolled in coverage; and provides excellent customer service. * Presents and explains available benefits to new and re-hired employees at orientation. * Assists in implementation of annual open enrollment activities (i.e., health insurance, dental, etc). * Plans, organizes and implements wellness initiatives in accordance with the City of Pittsburgh's health care providers and wellness committee. * Prepares/reconciles health care billing to ensure accuracy of coverage. * Prepares accurate reports, audits employee records and provider billing statements. * Tracks retiree eligibility. * Maintains Excel database to track retired police officers and firefighters (e.g., recent retires, address changes, medical coverage, co-pay, Medicare B eligibility, etc). * Sends correspondence regarding supplemental coverage options. * Inputs and updates employee benefit elections. * Updates employee portal information. * Prepares benefit communications in accordance with City of Pittsburgh procedures. * Researches, develops, implements and evaluates special projects and programs. * Prepares correspondence and legislation based on research and analysis of existing programs; maintains confidentiality of information and reports; maintains records, both manually and by computer. * Operates in strict accordance with applicable laws, regulations and established policy including collective bargaining agreements to ensure fair and standardized treatment of employees. * Performs duties of related personnel and other related tasks as required. Click here to view the full including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.
$55k-62.7k yearly 60d+ ago
Youth Program Coordinator (FT)
Gurnee Park District 4.0
Gurnee, IL jobs
Under the direction and supervision of the Youth Recreation Supervisor, the position will assist with developing and managing youth programming at the Park District with a focus on Summer Day Camp and CARE (before/after school program). The Youth Program Coordinator is directly responsible for the development and implementation of the Park District's School Days Off and Parents' Night out programs. Hours This position is full-time hourly position with a minimum of 40 hours a week. General work hours will take place Monday through Friday to ensure on-site support and supervision of programs; some evening and weekend hours are expected due to the nature of the programs. One Saturday a month and most School District 50 and 56 days off of school will be worked for direct program supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES Serve as an on-site supervisor for Day Camp. Manage daily program operations, supervise and support staff, ensure child safety and supervision standards, and address parent and camper concerns in coordination with the Youth Recreation Supervisor. Assist with CARE (before/after school program) by managing assigned administrative duties, serving as the primary substitute for Site Directors, working directly within the program at least one hour each day to accommodate early release school schedules, supporting staff in behavior management, and communicating with parents as assigned. Develop, oversee, and evaluate the Days Off and Parent's Night Out programs, including planning age-appropriate activities and schedules, coordinating and guiding staff and volunteers, managing registration and waitlists, and providing clear, timely communication to parents, staff, and participants. Manage administrative tasks for youth programs with accuracy and timeliness, including preparing monthly attendance and sign-in/out forms, monitoring program forms for completion, developing camp bus schedules and calendars, internal program flyers, incident/accident and behavior reports, etc. Research, plan, and coordinate field trips and program entertainment. This process includes assessing options, preparing detailed plans, ensuring contract and payment requirements are satisfied in advance of each event, and communicating effectively with staff to ensure a safe, engaging, and well-organized experience. Oversee the annual Day Camp swim tests and Open House, ensuring a welcoming experience for families and a well-organized, efficient process. Assist Youth Recreation Supervisor with recruiting, hiring, training, supervising, and evaluating staff and volunteers. Provide support in staffing CARE and Day Camp; fully responsible for scheduling staff for Days Off and Parent's Night Out programs. Support staff development by assisting with planning and leading aspects of annual training programs, providing on-site coaching and feedback, reinforcing expectations, modeling positive leadership and behavior, and promoting accountability within a growth-oriented team environment. Maintain positive and professional relationships with program families by responding to inquiries, addressing concerns, and keeping families informed about program activities and participant experiences Assist the Youth Recreation Supervisor with the brochure content creation for assigned programs. Submit and proof programs in the Park District's registration software and the brochure to ensure accuracy. Work collaboratively with Warren Special Recreation Association to coordinate Inclusion services for children with special needs. Provide on-site support and guidance to program staff to ensure the needs of children with special needs are met effectively Assist with Gurnee Days Activities as assigned. Other duties as assigned. Qualifications QUALIFICATIONS Experience: A minimum of two years' experience in the recreation field, along with successful and progressive experience working with children individually and in groups from ages 3 to 12. Education: Bachelor's Degree in Recreation, Leisure Services, Education, or related field is preferred Equivalent experience in the recreation field will be considered. Skills: Ability to understand and respond to the needs and concerns of staff, parents, and children by providing accurate information and developing effective strategies to support program success. Strong analytical and organizational skills, with the ability to grasp new ideas and concepts and implement them consistently across all programs. Ability to navigate websites and Park District registration and payroll software. Attention to detail and competence in preparing and distributing professional reports, schedules, and correspondence for parents and staff using Microsoft Office programs. Ability to research, plan, and coordinate program, field trips, and special event logistics. Ability to responsibly manage Park District resources when ordering supplies and submitting work orders. Ability to supervise and guide staff. Certifications: CPR, First Aid and AED certification required or ability to obtain within 60 days. Training is provided. Competencies: Knowledge of child development and curriculum development concepts to effectively guide staff, support positive behavior, and create safe, engaging, and developmentally appropriate programs. We believe in taking care of our team and supporting our members both professionally and personally. As a valued addition to our team, you'll enjoy a comprehensive benefits package dependent on your role. Check out our offerings here. PHYSICAL DEMANDS Your job may entail climbing, running, crawling, bending, kneeling, sitting when working/playing with children. Occasionally movement of supplies, equipment, or moving a child is necessary in which case the maximum weight that you are expected to be able to lift is 40 - 50 lbs., though typically it will be less than this. GENERAL STATEMENT OF POLICIES, SAFETY, ETC. It is expected that all Gurnee Park District Staff comply with the policies and procedures as set forth by the Gurnee Park District Board of Commissioners. Resources that outline these policies and procedures include the Personnel Policy Manual, Safety Manual, Departmental Manual, Area, or Job Specific Manuals and other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff will learn and understand these policies and procedures.
$27k-36k yearly est. 20d ago
Project Coordinator (Parks)
Hillsborough County, Fl 4.5
Tampa, FL jobs
Performs administrative and operational duties associated with coordinating assigned projects and related activities within a department. Salary Minimum: $51,313.60- $66,707.68/per year Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Obtain expert proficiency in the needs and operations of department to allow effective use and management of assigned software programs. Perform project management work by performing and coordinating day to day operations, longitudinal planning, and training projects for department. Direct and coordinates activities concerned with the implementation and completion of assigned projects. Prepare or assist in the preparation of contract drafts, requests for proposal, and other related documents for review. Manage project operations to ensure adherence to project plans and schedules, serving as primary administrator to department software programs. Identify, tracks, monitors and communicates project-related tasks, issues, scope changes, variances and contingencies that may arise during the project. Monitor project budget, status of allocated funds and controls expenses. Prepare reports and maintains project documentation. Monitor system data integrity. Serve as backup for other staff when they are out of office. On call after hours and on weekends when needed. Travel to worksites as needed to trouble shoot, deploy assets, and/or perform training. Performs other related duties as assigned and required. Job Specifications Knowledge of the principles and practices of project management. Knowledge of the processes, activities, requirements and objectives in recreation, athletics, and performing arts environments. Ability to communicate effectively both orally and in writing. Ability to manage multiple tasks and solve problems involving several variables or unique situations. Ability to establish and maintain effective working relations with others within and outside own organization. Ability to manage the details of projects, track activities and meet deadlines. Ability to collect, organize, and analyze data and make logical decisions. Physical Requirements While performing duties of this job, the employee is regularly required to talk or hear, carry and lift items up to 20 lbs, crawl, climb, use hands to type assemble, and manipulate objects. Work Category Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Minimum Qualifications Required Graduation from an accredited four-year degree granting college or university; AND Three years of experience managing projects and administration of software; OR An equivalent combination of education (not less than possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E) or an applicable Commercial Driver License (CDL)
$51.3k-66.7k yearly Auto-Apply 10d ago
Coordinator III, STEM Mathematics (Secondary)
Los Angeles County Office of Education 4.5
Downey, CA jobs
Welcome to the Los Angeles County Office of Education! Thank you for your interest in joining the LACOE family. We are proud of the fact that we have talented staff, excellent growth opportunities, outstanding support and an invigorating mission. The primary function of LACOE is to service and support 80 K-12 school districts along with numerous other agencies, as we ensure educational excellence for the region's two-million preschool and school-aged children. LACOE serves others by building capacity in our employees, being responsive to the needs of our customers and modeling integrity and respect in our actions and communications. We enhance our role through partnering with our communities, County and other educational institutions to provide outreach, support and specialized services. It is our mission to improve the lives of students and our educational community through our service, leadership and advocacy. We are seeking talented individuals who support our vision and strategic plan that encompasses "A Culture of Excellence in ALL We Do." See attachment on original job posting EXPERIENCE AND EDUCATION: Experience: Five or more years of comprehensive, directly related, and progressive experience in education administration with at least three years at site level. Demonstrated experience in Teacher Education or Professional Development (including local, regional, state, and federal conferences). Three years of professional development experience in the field of instruction for mathematics preferred. Education: Equivalent to a Master's degree in mathematics from an institution of higher learning accredited by one of the six regional accreditation associations as recognized by the Council for Higher Education Accreditation. Undergraduate major or minor in mathematics or related field. LICENSE OR CERTIFICATE: • Possess and maintain a valid Administrative credential. • Possess and maintain a Single Subject Teaching Credential in Mathematics with a full Mathematics authorization and an English Learner Authorization (CLAD, BCLAD, or equivalent). (Please provide a copy of each credential document as it appears on the California Teaching Credential website with the document number on it.) APPLICATION INSTRUCTIONS Interested, qualified persons are invited to submit an online employment application. All required documents must be individually attached and submitted electronically with your completed EdJoin application. Applicants are responsible for attaching the following documents: • Resume • A Letter of Interest • Credentials with document number • A list of three (3) references at the management/supervisory level, with contact information (full name, job title, phone number, and email address), which can attest to your experience and expertise relevant to this position. One reference must be your most recent immediate supervisor. *PLEASE NOTE: This position will remain open until filled. The initial review of applications is scheduled for January 30, 2026, with subsequent reviews conducted biweekly thereafter. EXPERIENCE AND EDUCATION: Experience: Five or more years of comprehensive, directly related, and progressive experience in education administration with at least three years at site level. Demonstrated experience in Teacher Education or Professional Development (including local, regional, state, and federal conferences). Three years of professional development experience in the field of instruction for mathematics preferred. Education: Equivalent to a Master's degree in mathematics from an institution of higher learning accredited by one of the six regional accreditation associations as recognized by the Council for Higher Education Accreditation. Undergraduate major or minor in mathematics or related field. LICENSE OR CERTIFICATE: • Possess and maintain a valid Administrative credential. • Possess and maintain a Single Subject Teaching Credential in Mathematics with a full Mathematics authorization and an English Learner Authorization (CLAD, BCLAD, or equivalent). (Please provide a copy of each credential document as it appears on the California Teaching Credential website with the document number on it.) APPLICATION INSTRUCTIONS Interested, qualified persons are invited to submit an online employment application. All required documents must be individually attached and submitted electronically with your completed EdJoin application. Applicants are responsible for attaching the following documents: • Resume • A Letter of Interest • Credentials with document number • A list of three (3) references at the management/supervisory level, with contact information (full name, job title, phone number, and email address), which can attest to your experience and expertise relevant to this position. One reference must be your most recent immediate supervisor. *PLEASE NOTE: This position will remain open until filled. The initial review of applications is scheduled for January 30, 2026, with subsequent reviews conducted biweekly thereafter. Comments and Other Information Contact HRS Recruitment at ************************ or Alejandro Chavira chavira_******************* with questions about the process. LACOE does not discriminate against individuals on the basis of age, actual, or perceived race, actual or perceived gender, ethnicity, national origin, religion, disability, or sexual orientation. LACOE complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a disability. If you are disabled and require assistance in accessing this event, please contact the LACOE Title II Coordinator at **************.
$40k-60k yearly est. Easy Apply 10d ago
CITS STATEWIDE COORDINATOR - 55002088
State of Florida 4.3
Coordinator job at State Of Florida
Working Title: CITS STATEWIDE COORDINATOR - 55002088 Pay Plan: Career Service 55002088 Salary: $59,374.74 - $76,837.90 Total Compensation Estimator Tool STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 920 / Procurement Office ANTICIPATED VACANCY CAREER SERVICE FULL-TIME CONTACT PERSON: Vincent Moore CONTACT PHONE NUMBER: ************ CONTACT EMAIL ADDRESS: ***************************** HIRING SALARY RANGE: $59,374.74 - $76,837.90 annual range Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: CITS Statewide Coordinator for the Procurement Office in Finance and Administration This position will provide project management direction and application support for the Consultant Invoice Transmittal System (CITS) as well as other Procurement applications. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: 605 Suwannee Street Tallahassee, FL 32399 Annual Salary Range: $59,374.74 - $76,837.90 Your Specific Responsibilities: The duties of the CITS Statewide Coordinator include: Acts as the Consultant Invoice Transmittal System (CITS) Statewide Coordinator by providing project management direction to the functional user group and the CITS development team in developing the requirements for necessary enhancements to the system. Leads Joint Application Development (JAD) sessions, serving as primary liaison to the steering committee and functional owners to ensure business requirements are satisfied, ensuring adequate input from the consultant community, evaluating the requirements developed by functional users and setting priorities for the development team, coordinating the timely and complete functional acceptance testing of system components, exercising independent judgment in assessing problems, communicating with technical staff and management, and making presentations and recommendations to management. Conducts User Acceptance Testing (UAT) with various groups of application stakeholders. Facilitates meetings and serves as scribe during both JAD and UAT sessions. Provides detailed notes after each JAD and UAT session. Develops and maintains documentation for all aspects of the system including database documentation as well as user training information and scripts for Computer Based training. Provides application support and reporting for CITS and other Procurement systems including the Procurement Development Application (PDA), Consultant Evaluation (CE) Application and Professional Prequalification Application (PPQ). Provides Turning Point Technology assistance to Procurement Manager and State Professional Services Engineer, as needed. Prepares special SQL and Excel reports as needed for Procurement Manager and State Professional Services Engineer. Prepares reports to determine consultant data needed for CITS handling for mergers/acquisitions. Assists with special projects related to Procurement business systems. Responds to all CITS functional questions posed by the Districts, providing or coordinating training for District and consultant users, serves as the primary contact for the end users in the District and the consultant community. Performs Quality Assurance Reviews of District contracts in CITS. Debriefs management on findings, observations and deficiencies. Schedules and leads CITS Coordinator meetings at least twice a year. Conducts in-person training of consultants and district professional services staff on use of the Automated Fee Proposal (AFP). Responds to project manager, district and consultant questions/issues regarding the AFP. Assists with uploading AFPs statewide into CITS using appropriate FTP software in a timely manner. Verifies AFP data is accurate prior to uploading. Maintains FDOT standard job classes in AFP and Negotiation Handbook for Professional Services Contracts. Maintains AFP internal and external manuals. Maintains other documentation and guides within AFP Sharepoint site and internal/external webpages. Acts as Security Coordinator for the functional users of Procurement Systems and consultants. Assists with coordinating security issues with the Districts and controlling corporate user accounts for consultants and granting CITS access to project/contract manager, Financial Services and Procurement Services staff Statewide. Serves as web author. Acts as DocuSign Admin for the Department and assists with troubleshooting DocuSign issues and reviews/approves access requests while DocuSign administration function resides in Procurement Office. The Successful Candidate will have the following required Knowledge, Skills, and Abilities: Knowledge of: * Structured Query Language (SQL) * Electronic invoicing applications * Florida Statutes, Rule, and Procedures related to Professional Services Skills in: * Development of spreadsheet solutions and data analysis * Microsoft Word, Microsoft Excel (including spreadsheet macros/visual basic or other programming experience), PowerPoint and Power BI Ability to: * Communicate effectively, both written and verbal * Work under pressure in a fast-paced environment * Prepare reports, correspondence, procedures, guidelines, and PowerPoint presentations * Learn new software quickly with little instruction * Access information using Internet * Create, modify, and upload rate data using the Automated Fee Proposal (AFP) spreadsheet Minimum Qualifications: Five years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Health insurance (over 90% employer paid) * $25,000 life insurance policy (100% employer paid) * Dental, vision and supplemental insurances * State of Florida retirement package * 10 paid holidays a year * Generous vacation and sick leave * Career advancement opportunities * Tuition waiver for public college courses * A variety of training opportunities * Employee Assistance Program (EAP) For additional benefit information available to State of Florida employees, visit: ************************************* SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at ************** for assistance. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:
$59.4k-76.8k yearly Easy Apply 4d ago