How to hire a team assistant

How to hire a team assistant, step by step

Here's a step-by-step team assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a team assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new team assistant
• Step 8: Go through the hiring process checklist

What does a team assistant do?

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1. Identify your hiring needs

   The team assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A team assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, team assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of team assistants.

   Type of Team Assistant	Description	Hourly rate
   Team Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-27

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Patient Care
   • Data Entry
   • Cleanliness
   • Home Health
   • PowerPoint
   • Travel Arrangements
   • Patient Charts
   • Clerical Support
   • Applied Behavior Analysis
   • Telephone Calls
   • Physician Orders
   • Office Equipment

   Check all skills

   Responsibilities:

   • Manage Facebook groups for national team as well as local area pages.
   • Call hospice, manage care, Medicaid and/or Medicare insurance companies to request overrides on patient's medications.
   • Manage daily operation of rehabilitation department.
   • Assist with payroll and manage clerical operations.
   • Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
   • Greet and check-in patients, and collect personal, medical, and insurance information.

   More team assistant duties

3. Make a budget

   Including a salary range in your team assistant job description is a great way to entice the best and brightest candidates. A team assistant salary can vary based on several factors:

   • Location. For example, team assistants' average salary in montana is 63% less than in district of columbia.
   • Seniority. Entry-level team assistants earn 56% less than senior-level team assistants.
   • Certifications. A team assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a team assistant's salary.

   Average team assistant salary

   $38,411yearly

   $18.47 hourly rate

   ---

   Entry-level team assistant salary

   $25,000 yearly salary

   Updated December 20, 2025

   Average team assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$70,158	$34
   2	Massachusetts	$62,280	$30
   3	New York	$60,739	$29
   4	Ohio	$44,842	$22
   5	Minnesota	$44,329	$21
   6	Illinois	$42,645	$21
   7	California	$42,452	$20
   8	Missouri	$41,137	$20
   9	Maine	$40,724	$20
   10	North Carolina	$39,987	$19
   11	Texas	$39,913	$19
   12	Michigan	$38,138	$18
   13	Wisconsin	$37,304	$18
   14	Florida	$36,657	$18
   15	Colorado	$35,351	$17
   16	Nevada	$35,227	$17
   17	Utah	$34,913	$17
   18	Arizona	$33,279	$16
   19	Georgia	$31,193	$15

   Average team assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Cambridge Associates	$123,601	$59.42
   2	Standard Chartered	$89,653	$43.10	1
   3	Astronics	$86,762	$41.71
   4	UBS	$66,170	$31.81	8
   5	Hospice of Marion County	$58,332	$28.04	3
   6	Beacon Hill Staffing Group	$51,891	$24.95
   7	Fox Rothschild	$51,232	$24.63	5
   8	VIVA USA	$48,916	$23.52
   9	University of California-Berkeley	$48,132	$23.14	1
   10	Medical University of South Carolina	$46,437	$22.33	6
   11	Larson Design Group	$45,927	$22.08
   12	Cooley	$45,922	$22.08	8
   13	Siemens Healthineers	$45,747	$21.99
   14	Long Island Cares	$45,218	$21.74
   15	Softpath System	$44,402	$21.35
   16	Conexess Group	$41,476	$19.94	2
   17	Lee Hecht Harrison	$41,462	$19.93	6
   18	KIPP SoCal Public Schools	$41,234	$19.82
   19	PNM Resources	$40,454	$19.45
   20	Brown & Brown	$40,270	$19.36	2

4. Writing a team assistant job description

   A good team assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a team assistant job description:

   Team assistant job description example

   About Larson Design Group
   
   Larson Design Group (LDG) is an employee-owned (ESOP), Architectural, Engineering, and Surveying Firm. Since our founding in 1986, we've been teaming with clients nationwide to provide responsive, innovative solutions by offering an extraordinary depth and breadth of capabilities and embracing sustainable business practices. For more than 30 years, these principles have guided our work and laid the foundation for a robust growth that has elevated our aspirations even higher. From organizations both local and national in scope, we're being recognized with awards and climbing the ranks of industry lists. We are expanding our footprint across the nation and looking to add more top talent to our team. We have fourteen office locations across Pennsylvania, New York, Ohio, Arizona, Oklahoma and Florida. We offer a flexible work environment, competitive benefits package, and continued professional development. Come join the excitement at LDG!
   
   Impact and Opportunity:
   
   This Bridge Inspection Team Assistant is responsible for performing bridge safety inspections and other structure related inspections in accordance with NBIS and PennDOT Pub 238. This position will work closely with other Team Assistants and Team Leaders to ensure inspections are completed accurately and efficiently.
   
   Key Responsibilities:
   
   * Inspects structures in accordance with NBIS and Pub 238.
   * Identifies deficiencies, evaluates their conditions, and properly codes structure in i-forms.
   * Records and maintains records of conditions of structures using i-forms and BMS2.
   * Uses hand tools to remove defective materials in order to properly evaluate conditions on individual parts of a structure.
   * Uses ladders, hydraulic man-lifts, and under-bridge cranes to access portions of structures that are otherwise inaccessible.
   * Uses measuring devices and other non-destructive testing methods.
   * Prepares preliminary draft technical inspection reports from field inspection data using i-forms.
   * Prepares maintenance needs for structure inspections.
   
   Requirements:
   
   * Education: Bachelor's Degree in Civil Engineering or closely related field strongly preferred.
   * Experience: Zero (0) to two (2)+ years of experience bridge inspection.
   * Licensure/Certification: CBSI or ability to obtain CBSI.
   
   EEO Statement
   
   Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.

   Copy this example

   

5. Post your job

   To find team assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any team assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level team assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your team assistant job on Zippia to find and recruit team assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit team assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new team assistant

   Once you've decided on a perfect team assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new team assistant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a team assistant?