Executive Assistant jobs at Tews - 390 jobs

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Responsibilities: " Communicates with executives and line management to gather and convey relevant information " Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment. " Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner. " Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments. " Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills. " Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems. Required Skills: Adaptability Administrative Services Attention to Detail Collaboration Oral Communications Planning Presentation Skills Prioritization Problem Solving Written Communications Desired Skills: Proficient in the following tools: MS Outlook Webex MS PowerPoint

Our client, an art non-profit Midtown Atlanta, is seeking an Executive Assistant for a direct hire role. The EA provides support to the President & CEO through completion of special projects and reports, calendar management and scheduling, preparation for and transcription of meetings, email/phone correspondence, filing, travel logistics and other special events and duties as needed. They will also be a liaison to Board members and key constituents and the greater community. Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines). ESSENTIAL RESPONSIBILITIES: Administrative: Develop and maintain working knowledge of the duties and responsibilities of the President. Assist in maintaining continuous quality communication with Staff, Board, and Community; drafting communications on behalf of the President. Set-up and coordinate with others all aspects of the Executive Office, including: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems. Manage the President's schedule, scheduling appointments and coordinating with others. Answer all incoming telephone calls, maintain phone log and transfer information as appropriate; Initiate appropriate action on calls, and prioritize calls for President. Collect President's mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e. correspondence for Senior Staff response(s). Review emails daily that are “red flagged” by the President. Review them the next day with the President regarding further action. Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations. Manage President's and senior leadership's travel and accommodations; maintain CEO's expense reports. Assist with coordination of speaking engagements for the President. Manage executive office and board room scheduling Donors, Patronage & Special Events: In coordination with the Advancement staff, senior leadership, and Board volunteers, schedule, coordinate, and arrange cultivation opportunities for the President, to include concert attendance and hospitality arrangements. Arrange patron acknowledgements and draft congratulatory communications. Follow through with all details regarding special events of the President's Office. Coordinate President's sponsorships of fundraising events Create and distribute auction packages and donations from President's office Project Research & Support: Provide Executive Office with project research, coordination and follow through. Prepare PowerPoint presentations. QUALIFICATIONS: Education and Experience: Bachelor's degree from a four-year college or university. 10+ years of executive administration experience assisting top executives. Experience with and ability to accurately transcribe from recordings required. Experience with and ability to write and proofread own work required. Familiarity with and a desire to work in the Arts is preferred. Additional Skills and Abilities: Must display professionalism in all settings. Must be a self-starter. Ability to manage/handle multiple tasks and to thrive in a fast-paced and demanding environment. Impeccable organizational, time management, attention to detail, and keyboard skills. High level of proficiency with Microsoft Office Suite, including PowerPoint, is required. Language Skills: Excellent written and oral communication skills. Outstanding interpersonal skills with ability to successfully interact and work with a diverse group of people. Must possess a positive and personable demeanor and be able to relate well with a diverse population. Mathematical Skills: Able to manage departmental budgets, expenses, and expense accounts. Reasoning Ability: Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and an immediate decision is necessary. Ability to interpret a variety of instructions in written, oral or schedule form. Final determination of salary will be based on an evaluation of experience, education, budget, etc.

MAU is hiring an Executive Assistant in Augusta, GA. As an Executive Assistant, you will provide high-level administrative and personal support to an executive, including scheduling, communications, travel coordination, and task management. This is a direct-hire opportunity. Shift Information Monday-Friday Required Education and Experience Proven experience supporting executives or professionals in an administrative capacity Proficiency with Microsoft Office Suite Strong written and verbal communication skills Preferred Education and Experience Experience with basic accounting or finance-related administrative tasks General Requirements Excellent time management and ability to meet deadlines Strong organizational and multitasking skills Proactive approach and ability to self-direct High level of professionalism and interpersonal skills Computer literacy, including digital file organization and maintenance Ability to manage sensitive and confidential information Essential Functions Provide administrative support by drafting emails, memos, and communications on behalf of the executive Manage calendars, appointments, and prioritize high-sensitivity tasks Coordinate and communicate with contacts on financial tasks and travel logistics Perform basic accounting and finance-related duties Schedule and organize meetings, send reminders, and arrange catering as needed Answer and route phone calls in a courteous and professional manner Arrange complex travel plans, including itineraries, agendas, and documentation Support day-to-day administrative and scheduling needs for the executive Working Conditions Private, in-person work environment located in Augusta, GA Direct one-on-one collaboration with the executive Physical Demands Ability to sit and use a computer for extended periods Occasional light lifting of office materials or documents MAU Workforce Solutions is an innovative global company with extensive experience providing solutions for success in staffing, recruiting, technology and outsourcing to our clients, employees, and applicants. Headquartered in Augusta, GA since 1973, MAU is a family and minority-owned company offering better processes and better people to create efficiencies and greater profits for our clients. Our relationships with world-class companies, our training programs and our culture of family allow MAU to offer better results, better jobs, and better lives to those who work with us. All Applicants must submit to background check and drug screening Disclaimer: This job description is not designed to be a complete list of all duties and responsibilities required of the position EOE

Company Information LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, “to substitute for.” When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. We are a Jackson Healthcare company, and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities. Job Profile Summary The Executive Administrative Assistant III is responsible for providing administrative support to department executives and senior leadership team members, specifically for People Operations (HR, Talent Acquisition, Learning & Development, and Associate Engagement). This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant handles executives' requests and queries appropriately. They direct telephone calls, emails and prepares documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives. Provides executive-level support, including strategic initiative management, travel, and project oversight. Proactively resolves issues and works independently. Calendar and Communication Management Administrative Support - 40% Calendar and Schedule Management: Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements to optimize time. Above average skills with managing calendaring for assigned executives include scheduling meetings and coordinating with other executive assistants and associates; communication and coordinating meeting locations/rooms, times, dates, etc. Ability to handle remote, hybrid, and in person meeting arrangements including videoconferencing. Ability to anticipate and resolve meeting conflicts, block schedules, allow for travel time, etc. Not just scheduling meetings. Help to prepare executives for meetings and interviews. Coordinating interviews. Communication Management: Act as the primary point of contact, screening and directing calls, emails, and other correspondence. Draft and edit professional communications on behalf of the executive. Ensures meeting set-up is prepared prior to the event (room booked and set-up, refreshments, etc.). Would also need help set up and do logistics for training classes or new hire orientation, etc. May be required to draft and edit professional communications on behalf of the executives. Corporate Projects and Initiatives - 25% Assists with the execution of corporate strategic projects and strategic initiatives at the company level and at the division level including maintaining and tracking strategic scorecard projects, business plans, and team updates. Tracks progress and assist with strategic scorecard updates if needed. Reporting - 25% Has above average skills when it comes to creating PowerPoint presentations, slide decks, and the ability to be creative and manage complex, and sometimes confidential data. Creates, maintains, and analyzes financial and statistical data through Excel spreadsheets; assembles internal reports submitted to management and committees. Processing payments through Workday for monthly, quarterly MBO's for associates. Electronic Document and Data Management: Prepare and edit documents, presentations, and reports. Conduct research and can compile and analyze data to support decision-making processes. Expense Reporting: Prepare and submit expense reports and assist with managing office budgets if needed. These would be processed electronically through Workday. Executive Administrative Support - 20% Travel and Logistics: Handle all aspects of executive travel, including booking flights, accommodation, and transportation, and preparing itineraries, scheduling dinners, events, meetings for EVP and other executives they support. Serves as the liaison between executives and internal travel team regarding corporate travel. Liaison and Support: Serve as a liaison between the executives, Sr. Leadership, the Executive Team, other Executive Administrative Assistants and other staff, internal associates, and external partners to facilitate communication and collaboration. Schedules and coordinates team engagement events for People Operations (happy hours, team building, team lunches, holiday events, etc.) This could include reserving transportation, event spaces, research, and execution of the day of events. May also assist with company level events as needed to support Associate Engagement initiatives. Coordinates associate gifting as needed. Additional Job Description May work on special projects or other duties assigned Serve as back-up to other Executive Administrative Assistants as needed Communicates with external vendors and service providers as needed Qualifications - Education, Work Experience, Certifications High School Diploma or equivalent required; bachelor's degree preferred but not required 6+ years of executive administrative assistance experience required Experience supporting multiple C-Suite and V-Suite level executives Knowledge, Skills, and Abilities Highly proficient in Microsoft Suite - primarily Excel, PowerPoint with experience in Outlook, and Microsoft Teams skills Comfortable with AI tools including Microsoft CoPilot and ChatGPT Ability to build relationships at all levels - internally and externally Strong customer service mindset Strong organizational and time management skills Ability to work with highly sensitive information and maintain confidentiality Ability to work independently but also be a team player with People Operations, and other EA's Continuous improvement mindset - looking for ways to streamline and optimize and improve processes Ability to anticipate needs of Executives they support Strong communication skills - both oral and written Solid critical thinking and problem-solving skills Ability to adhere to and always exhibit the Company Values What's in it for you Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions). Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance). Paid parental leave. Company sponsored 401k plan with company matching. PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure. Tuition reimbursement for continuing education. An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic. EEO Statement We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.

Accounting Operations Administrative Assistant (Excel-Focused) Our Benefits team is seeking a detail-oriented Accounting Operations Administrative Assistant to support high-volume, invoice-related and operational work. This role is ideal for someone with an AP/AR, bookkeeping, or accounting support background who is comfortable working in Excel and handling confidential financial and employee data. The ideal candidate is organized, accurate, and eager to learn internal systems while partnering closely with Finance to ensure timely and accurate invoice preparation and reconciliation. Key Responsibilities Provide day-to-day administrative and accounting support to the Benefits team Prepare, review, and reconcile benefit invoices prior to submission to Finance Track invoices and support follow-up on discrepancies or corrections Utilize Excel to organize, analyze, and validate data (VLOOKUPs, pivot tables, basic formulas) Perform data entry and reconciliation across internal systems Maintain highly confidential employee, benefits, and financial information Collaborate with internal stakeholders to ensure accuracy and timeliness of work Support recurring operational and accounting-related tasks as needed Required Qualifications Strong proficiency in Microsoft Excel, including: Sorting and filtering data VLOOKUPs Pivot tables Basic formulas High attention to detail and accuracy Ability to handle confidential information professionally and discreetly Strong organizational skills and reliability Willingness to learn new systems and processes Preferred Qualifications AP/AR, bookkeeping, or accounting support experience Experience working with invoices, reconciliations, or financial data Prior administrative, HR, benefits, or operations experience Candidates re-entering the workforce are encouraged to apply Interest in long-term growth within an organization Work Schedule Hybrid schedule: onsite Tuesday, Wednesday, and Thursday Monday and Friday remote Why This Role? Opportunity to leverage accounting and Excel skills in a stable, supportive environment Training provided on internal systems and benefit invoice processes Long-term contract opportunity with growth potential Join a collaborative Benefits team with strong Finance partnership Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Katie Wright

The Legal Executive Assistant- Personal Injury (PI) is responsible for supporting and enhancing the operational effectiveness of the firm's Personal Injury department across multiple states. This role provides organizational leadership, training development, workflow oversight, and system management to ensure consistency, efficiency, and compliance in PI case handling. You will work closely with attorneys, case managers, HR, and leadership to support staff, manage metrics, and optimize Litify and related systems. Key Responsibilities Departmental Organization & Strategy Support Personal Injury departmental organization by defining and documenting roles and responsibilities. Assist in creating and maintaining individualized PI matter plans for out-of-state offices. Support the creation and structuring of PI matter teams across all states. Assist PI attorneys in all states with complex and escalated operational or case-related tasks. Training, Manuals & Standardization Create and maintain PI position manuals for case openers, case managers, and related roles. Develop PI tutorial and training videos to support onboarding and ongoing staff education. Provide out-of-state training for case managers and case openers to ensure consistent practices. Provide general guidance and operational support to both onshore and offshore case management teams. Case Management Oversight & Metrics Assist in overseeing case opener and case manager metrics for Florida operations. Conduct welcome calls and follow up on overdue tasks as needed. Monitor and follow up on overdue tasks for Texas and other out-of-state matters. Assist with identifying workflow gaps and recommending process improvements. Systems & Technology (Litify & Related Platforms) Manage Litify PI templates for all states, including creation, editing, updating, and optimization. Provide feedback and recommendations on Litify PI intakes, matters, reports, SOPs, and dashboards. Ensure consistency in system usage and adherence to firm-wide PI standards. Staffing, Communication & Coordination Schedule and coordinate all Case Management meetings. Notify HR, attorneys, and leadership of any known or emerging staff issues. Ensure new PI hires located in Florida are properly onboarded and set up, including: Litify access Nelvin access HR systems Phone and communication tools Qualifications Required 4 or more years of experience in law firm administration, PI operations, or legal case management. Strong understanding of Personal Injury workflows and multi-state case handling. Experience working with legal case management systems (Litify preferred). Excellent organizational, communication, and follow-up skills. Ability to manage multiple priorities and support teams across different jurisdictions. Preferred Prior experience in training development or instructional design. Experience working with offshore legal support teams. Familiarity with legal metrics, reporting, and performance dashboards. Skills & Competencies Strong leadership and cross-functional collaboration skills Process improvement and documentation expertise High attention to detail and consistency Technical proficiency in legal systems and reporting tools Professional judgment and discretion when handling staff and operational issues Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

We are seeking an experienced **Administrative Assistant / Front Office Specialist** to join our team. The ideal candidate will bring strong administrative skills, excellent communication, and the ability to support multiple clients and internal teams in a fast‐paced environment. **Key Qualifications** + Minimum **1 year of Administrative Assistant experience** + Proficiency with **Microsoft Office Suite** : + Excel + Word + Teams + PowerPoint **Systems Knowledge & Responsibilities** **Oracle E‐Business Suite** + Payables + Receivables + iProcurement + Purchase Orders + Receive Orders + NCR Orders + Run financial reports + Invoicing in Oracle Java **Invoice Processing & Financial Systems** + **Kofax - Markview** : Coding supplier invoices for payment + **Concur** : Attaching receipts and creating expense reports for GM + Support multi-client invoicing + Send communications to customers + **Coupa - Sanofi invoicing** + **Ariba - Elanco invoicing** **Staffing & Vendor Systems** + **Beeline** : Creating requisitions, ending and amending assignments + Work directly with agencies **HR & Employee Support** + PIAM + Onboarding & orientations for FTEs + Benefits administration support + Employee information & records maintenance + Leave of Absence (LOA) tracking + Associate travel coordination **Scheduling & Operations** + SmartTime + Timecards + Scheduling updates + Month-end processing + Event planning-ideal for someone who is a "people person" **What We're Looking For** + Strong organizational and multitasking abilities + High attention to detail + Professional communication skills + Ability to work with multiple internal departments, customers, and vendors + Someone who enjoys working with people and keeping operations running smoothly **Pay Details:** $21.90 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Large Healthcare System with Multiple Hospitals,Physicians Practices, Clinics and Free Standing ER's. This organization has earned Magnet Recognition. They are growing and have a work environment that is collabrative. " Employees say they are valued and have opportunities to advance" Scope: Oversee staff of 2-4 direct and 100/120 in direct reports Must be Proven in Revenue Cycle Leadership Must have experience leading billing,collections, revenue integrity and patient access Must be strategic and forward thinking Must have excellent communication skills Must have multi facility experience Must have HB/PB Degree Required: Bachelors Masters Degree (Preferred)

Graduate Program Coordinator (Short-Term Assignment - Onsite) Duration: 4-month assignment Work Environment: Fully onsite, supporting coverage for an FTE on leave This short-term onsite position provides essential administrative support to the Graduate Program and Associate Department Head within the Department of Physics and Astronomy. The coordinator will serve as a primary point of contact for graduate students, faculty, and applicants, offering in-person assistance, phone and email communication, and day-to-day program support. Key Responsibilities Graduate Program Support (30-40%) Provide administrative support for all aspects of the graduate program. Conduct research and prepare reports on prospective and current graduate students. Respond to information requests and manage internal and external correspondence. Support to Associate Department Head (10-20%) Assist the Associate Head for Graduate Education with administrative tasks, communication, and program coordination. Correspondence & Documentation (5-15%) Draft routine and non-routine correspondence. Prepare, proofread, and edit documents as needed. Process Management (15-25%) Develop, implement, and improve operational processes that support graduate program activities, admissions, registration, and student progression. Event Coordination (5-15%) Plan and coordinate graduate student-related events. Manage room reservations, event setup, catering, and resource needs. Record & Data Management (5-10%) Maintain graduate student records, mailing lists, databases, and program websites. Oversee documentation associated with admissions, registration, and ongoing student status. Liaison Functions Serve as primary contact for the Graduate and Admissions Committees. Interface with the Graduate School regarding policies, procedures, and program updates. Assist students, faculty, and applicants with processes and inquiries. Qualifications High School Diploma or GED required. Minimum of 3 years of administrative support experience. Excellent verbal and written communication skills. Strong organizational skills with the ability to balance multiple priorities, handle interruptions, and meet deadlines. Ability to maintain confidentiality and interpret policies and procedures. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet applications, and general computer systems. Strong problem-solving skills with the ability to recommend or implement solutions. Experience drafting, proofreading, and editing professional documents. Ability to collaborate with individuals at all levels within and outside the organization. Preferred: Experience with Slate or familiarity with university administrative systems.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Salary: up to $135,000/year depending upon experience PRIMARY RESPONSIBILITIES Plan and direct the operations work for large HOA association, working closely with the Controller Work with annual operating budget as well as reserve budget Prepare and report annual expenditures to the Board Direct all bidding, procurement and contract procedures Oversee any community developments and land use issues to ensure government compliance Assist in recruiting new members to serve on various committees Prepare agendas for all Board and Committee meetings, and draft minutes for approval Serve as the primary liaison to promote good working relationships with the local government and surrounding neighborhoods Lead fundraising efforts for social events Ensure all amenities are fully functional and operating (swimming pool, tennis courts, etc.) KNOWLEDGE AND SKILLS Bachelor's Degree in business or related field Prior experience in a leadership role that requires planning, initiating and executing programs Commercial property management experience Strong leadership and creative problem solving skills Financial acuity

Every year, nearly 200 million travelers trust our client to get them where they're going. Take your career to new heights by working for this longstanding leader in air travel that services more worldwide destinations than any other airline. We are looking for a Sr. Administrative Assistant to join our team for a contract, onsite in Atlanta, GA. Initial 12-month contract on W2, eligible for extension and full benefits. Responsibilities: Manage calendars, schedule meetings, arrange travel, and coordinate department events. Handle incoming calls, emails, and correspondence, directing inquiries as needed Prepare reports, presentations, and documentation Maintain IT project documentation, keep up with the Team Org Chart, track action items Order supplies and manage vendor communications for the IT department Provide general clerical and floor support Prepare and review expense statements for leadership Maintain confidentiality, integrity, and a high level of professionalism at all times Qualifications: Proven experience (minimum 3 to 5 years) in an administrative or coordination role Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Visio) Excellent organizational, time management, and problem-solving skills Strong written and verbal communication abilities Ability to work independently and prioritize tasks effectively. Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service Proactive and able to figure things out and act with a sense of urgency Must have knowledge in Concur expenses Proactively assist other administrative assistants as needed, coordinate coverage and provide back up.

About the Company & Opportunity A well-established employer in South Bend, Indiana has partnered with us to identify an experienced and highly organized Executive Assistant to provide direct administrative support to senior leadership. This Executive Assistant role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities with confidence, and exercises sound judgment. The Executive Assistant will serve as a trusted partner to leadership, ensuring daily operations, communications, and schedules run smoothly. This opportunity offers long-term stability and visibility within the organization. Why This Executive Assistant Opportunity Stands Out Full-time Executive Assistant role supporting senior leadership High level of autonomy, trust, and responsibility Exposure to strategic initiatives and executive decision-making Stable, long-term opportunity with a respected South Bend employer Collaborative and professional work environment Key Responsibilities of the Executive Assistant Provide high-level administrative support to executives and senior leaders Manage complex calendars, scheduling, and meeting coordination Prepare correspondence, presentations, and reports Act as a primary point of contact between executives and internal/external stakeholders Coordinate travel arrangements and expense reporting Maintain confidentiality of sensitive and proprietary information Assist with special projects and executive initiatives Organize meetings, take notes, and follow up on action items Qualifications for the Executive Assistant Associate or bachelor's degree preferred 3-7+ years of executive or senior administrative support experience Strong organizational, time management, and multitasking skills Excellent written and verbal communication abilities Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) High level of professionalism, discretion, and attention to detail Ability to work independently and anticipate executive needs Compensation $60,000 - $75,000 annually, based on experience and qualifications Click here to apply online

Title: Executive Assistant Salary: $80,000 - 100,000 About this Executive Assistant Opportunity: Entrepreneurial culture that encourages innovation and ownership Strong commitment to employee development through education and training Over ten years of sustained growth in the company Full benefits to include health, dental, vision, life, disability, 401k with match, and PTO Key Responsibilities of the Executive Assistant: Manage all scheduling, calendar, travel, and logistics for the C-level executive Handle communication and follow ups Prepare for meetings and create documents and presentations Additional responsibilities as needed Qualifications of the Executive Assistant: 5+ years of experience as an Executive Assistant supporting C-level executives Flexible schedule Comfortable in a fast-paced setting

Title: Executive Assistant Salary: $75,000 - 90,000 About this Executive Assistant Opportunity: Offers a supportive, high-integrity office culture with long-tenured staff Work with a highly respected executive who has clear boundaries between work and personal time Opportunity to make significant impact on daily business operations Crucial liaison role for global travel and cross-border activities Direct influence on process improvement and executive effectiveness Full benefits to include health, dental, vision, life, disability, 401k with match, and PTO Key Responsibilities of the Executive Assistant: Manage all scheduling, calendar, travel, and logistics Provide high-level personal assistance on global travel and coordinate with drivers, concierges, detailed itineraries, and international staff Serve as the communication bridge, proactively driving follow-up, and approvals Prepare and translate documents, correspondence, and professional letters in both English and Spanish Manage special projects (annual gifting, events, and special initiatives) Qualifications of the Executive Assistant: Fluent in both English and Spanish Demonstrated experience as an Executive Assistant supporting C-level or ownership

Title Executive Assistant Compensation Salary: Based on experience $70,000-90,000 Benefits Full health, dental, vision, life, and disability benefits after 60 days 401k with 2% match after 90 days Supportive, high-integrity culture with long-tenured staff Highly respected executive; clear boundaries between work and personal time Exposure to international business operations and high-profile events Why This Opportunity Stands Out Executive-level access and trust with business ownership Significant impact on daily business operations and personal projects Crucial liaison role for global travel and cross-border activities Direct influence on process improvement and executive effectiveness Key Responsibilities of the Executive Assistant Manage all scheduling, calendar, travel, and logistics for primary owner (Sebastian), with some support for co-owners as needed Provide high-level personal assistance on global travel and personal matters-coordinate with drivers, concierges, detailed itineraries, and international staff Serve as the communication bridge, proactively driving follow-up, approvals, and actions-especially with a principal who is a less direct communicator Prepare and translate documents, correspondence, and professional letters in both English and Spanish; collaborate with Ecuadorian office Drive high-touch, detail-oriented projects (annual gifting, events, and special initiatives) to exacting specifications Must-Have Skills/Experience Fluent (oral and written) in both English and Spanish (Spanish is the owner's primary business and personal language) Demonstrated experience as an Executive Assistant supporting C-level or ownership, with direct global travel planning for principal/executive Proven ability to work autonomously, anticipate needs, command information, and flex seamlessly with changing executive priorities Location Pembroke Pines, FL - On-site Schedule On-site, Monday-Friday 9:00 AM - 5:00 PM #LI-MP5 #INJAN2026

Salary Range: $80,000-$120,000 Opportunity Highlights: This is an exceptional opportunity to join a well-established leadership and development company that has been growing steadily for over a decade. The organization fosters a structured yet entrepreneurial environment, offering employees the tools, training, and support needed to thrive professionally. Over ten years of sustained growth in a purpose-driven industry Mission-focused company helping individuals make meaningful life changes Entrepreneurial culture that encourages innovation and ownership Support an ultra-high-net-worth individual in a fast-paced, high-visibility environment Responsibilities of the Executive Assistant: Manage complex calendars, appointments, and schedules Anticipate needs and handle tasks proactively Coordinate personal and professional errands efficiently Support domestic and international travel, including real-time logistics Serve as a trusted liaison with vendors, staff, and key contacts Preferred Qualifications of the Executive Assistant: Proven experience as a Personal or Executive Assistant in high-level support roles Exceptional verbal and written communication skills Ability to stay calm, decisive, and organized under pressure Proficiency with Mac and iPhone technology and advanced calendar management Flexible schedule with on-call availability and willingness to travel #INJAN2026 #ZRCFS

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills