Assistant jobs at The Goodman Group

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job DescriptionAre you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!Compensation: $50,000 - $70,000 Responsibilities: Act as the main point of contact the high-level executive Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive Support an executive with meeting preparation and take minutes Perform office management duties such as organizing filing systems and ordering office equipment and supplies Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks Ensure basic bookkeeping duties are completed Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date Qualifications: Accustomed to working on strict deadlines and handling confidential information 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar High school diploma or G.E.D. required Excellent communication skills, time management skills, interpersonal skills, and organizational skills Familiar with Microsoft Office About Company Guests can experience the pinnacle of hospitality while indulging in the beauty of the Emerald Coast. We are designed to exceed your every expectation. Our exceptional level of service extends beyond our guests to our owners as well. With a focus on protection, partnership, performance, and more, our tailored approach guarantees your property is entrusted to professionals. Let us be your trusted partner in property management excellence.

To administer quality physical therapy services following treatment plans established by physical therapists to restore function, prevent disability and return patients to maximal potential. Essential Responsibilities: Delivers physical therapy treatments to patients ranging in age from geriatric to pediatric: provides and progresses treatment as per treatment plans, physician order, professional standards and departmental protocols. Teaches patient care classes and groups for specific disorders per physician order and departmental policies. May participate in patient care clinics per specialized training or continuing education (i.e. Amputee Clinic). Communicates outcomes to evaluating therapist, physicians and other health professionals. Complete all chart documentation as outlined by Kaiser Permanente and State License requirements. Demonstrate and practice efficient workflow using time management skills which allow for patient treatments, proficient use of computers and electronic tools (using short keys, smart sets and dot phrases). Performs duties in a professional manner demonstrating dependability, flexibility and teamwork. Maintains professional competency through continuing education, in-services, peer review and self-evaluation per departmental standards. Continuing education dependent on and specific to patient population treated. Participates in maintaining a clean, safe and organized environment. Performs other duties as requested. Basic Qualifications: Experience N/A Education Graduate of accredited Physical Therapist Assistant program, basic knowledge of anatomy, physiology, pathology appropriate to PTA. Successful completion of clinical internships. High School Diploma or General Education Development (GED) required. License, Certification, Registration Physical Therapist Assistant License (Oregon) Basic Life Support within 2 months of hire Additional Requirements: Basic skills in PT procedures and treatment, use of modalities (US, electrical stimulation, traction, etc), documentation skills, CPR certified. Preferred Qualifications: Minimum one (1) year of clinic experience in comparable setting. Knowledge base applicable to patient load at KSMC. Skills in group dynamics, leading classes. PrimaryLocation : Oregon,Portland,Central Interstate Medical Offices HoursPerWeek : 32 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:30 PM Job Schedule : Part-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W02|AFT|Local 5017 Job Level : Individual Contributor Job Category : Rehab Services Department : Interstate - Central Med Ofcs - Physical Medicine - 1008 Travel : No Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

Important Details : Position is Full-Time, you must have a clean driving record and be available every other weekend. Under the general direction of the Life Enrichment Director, primary responsibilities include, but are not limited to, the overall responsibility of enriching the lives of our residents. Primary Responsibilities for Life Enrichment Assistant: Ensure the highest quality of customer service is available for our residents. Engage in prospective residents visits. Perform welcome orientation with new residents. Programs for the month should be based on the Whole Person Wellness Model and should incorporate at least 2 of the 6 experiences (Intellectual, Social, Emotional, Vocational, and Spiritual) Use of iPad to enrich the lives of our residents and photos for community TV's and Facebook. Proficiency with software applications/programs/tools used by American House for Life Enrichment position. Responsible for scheduling weekend activities. Must be available to work weekends and sometimes weekends for events. Represent American House professionally in all community events. Must be able to drive a 14 passenger bus. Provide transportation for both group events and personal appointments. Responsible to update seasonal/holiday decorations throughout the building. Oversees volunteer program. Notifies Life Enrichment Director of emergency situations. Reports to Life Enrichment Director. Additional Detail: Must be available on Saturdays Approximately 30hrs/week Company Overview Founded in 1979, American House Senior Living Communities' vision is to provide high-quality housing for senior at a price affordable for retirees and their families. That vision of excellence has endured for nearly 40 years and expanded to serve residents at a number of senior housing communities. Our mission is to enrich the lives of those we serve, providing an environment that fosters meaningful relationships. Our vision is to be an innovative senior housing company that created sustainable excellence and stakeholder value, with an unparalleled commitment to passionate care provided by compassionate people.

To administer quality physical therapy services following treatment plans established by physical therapists to restore function, prevent disability and return patients to maximal potential. Essential Responsibilities: Delivers physical therapy treatments to patients ranging in age from geriatric to pediatric: provides and progresses treatment as per treatment plans, physician order, professional standards and departmental protocols. Teaches patient care classes and groups for specific disorders per physician order and departmental policies. May participate in patient care clinics per specialized training or continuing education (i.e. Amputee Clinic). Communicates outcomes to evaluating therapist, physicians and other health professionals. Complete all chart documentation as outlined by Kaiser Permanente and State License requirements. Demonstrate and practice efficient workflow using time management skills which allow for patient treatments, proficient use of computers and electronic tools (using short keys, smart sets and dot phrases). Performs duties in a professional manner demonstrating dependability, flexibility and team work. Maintains professional competency through continuing education, in-services, peer review and self-evaluation per departmental standards. Continuing education dependent on and specific to patient population treated. Participates in maintaining a clean, safe and organized environment. Performs other duties as requested. Basic Qualifications: Experience N/A Education Graduate of accredited Physical Therapist Assistant program, basic knowledge of anatomy, physiology, pathology appropriate to PTA. Successful completion of clinical internships. High School Diploma or General Education Development (GED) required. License, Certification, Registration Physical Therapist Assistant License (Oregon) Basic Life Support within 2 months of hire Additional Requirements: Basic skills in PT procedures and treatment, use of modalities (US, electrical stimulation, traction, etc), documentation skills. Preferred Qualifications: One (1) year of clinic experience in comparable setting. Knowledge base applicable to patient load at KSMC. Skills in group dynamics, leading classes. PrimaryLocation : Oregon,Tualatin,Tualatin Medical Offices HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:30 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W02|AFT|Local 5017 Job Level : Individual Contributor Job Category : Rehab Services Department : Tualatin Medical Offices - Physical Medicine - 1008 Travel : No Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

Job Description Join Our Team as a Virtual Assistant at Home Authority Real Estate! Are you looking for an exciting opportunity to kickstart your career in a dynamic and supportive environment? Home Authority Real Estate, based in Albuquerque, NM, is seeking a motivated and detail-oriented Virtual Assistant to join our team. Whether you're just starting out or looking to grow your skills, this role offers a chance to make a meaningful impact in the real estate industry. About Us At Home Authority Real Estate, we pride ourselves on providing exceptional service to our clients, helping them navigate the world of real estate with confidence and ease. Our team is passionate about creating a collaborative and professional atmosphere where everyone has the opportunity to thrive. What You'll Do As a Virtual Assistant, you'll play a critical role in supporting our team and ensuring the smooth operation of daily tasks. Your responsibilities will include: - Managing and organizing schedules, appointments, and meetings. - Handling email correspondence and responding to inquiries promptly. - Assisting with data entry and maintaining accurate records. - Conducting research and compiling information as needed. - Providing general administrative support to the team. What We're Looking For We're searching for someone who is: - Highly organized with excellent attention to detail. - A strong communicator, both written and verbal. - Comfortable with technology and able to quickly learn new tools or software. - Proactive, reliable, and able to work independently. - Ready to bring a positive attitude and a willingness to learn to the table. No prior experience is required-just a strong work ethic and a desire to contribute to our team's success! Why Join Home Authority Real Estate? While we currently do not offer additional benefits, we believe in fostering a supportive and inclusive company culture. At Home Authority Real Estate, you'll be part of a team that values collaboration, innovation, and personal growth. We're committed to helping you develop your skills and build a rewarding career. Ready to Apply? If you're excited about the opportunity to grow with us and make a difference, we'd love to hear from you! Submit your application today and take the first step toward joining the Home Authority Real Estate family. We can't wait to meet you! By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

The On-Call Closing Assistant provides file processing, pre-typing and disbursing in support of the closing function. In addition, the Closing Assistant assists in preparing closing disclosures and/or settlement statements, obtains clears title and may present real estate and loan documents when required. As this is an on-call role, the incumbent will be scheduled as needed and will float to various Land Title offices throughout the Metro Denver area. What We Need From You Customer Interaction Greet customers enthusiastically and professionally, either in person or over the phone, with emphasis on representing Land Title in a way that builds customer relationships and a positive corporate image Answer customer inquiries in a timely and accurate manner; respond appropriately to provide technical assistance when needed Maintain direct, continuing relationship with assigned customers; take responsibility for customer satisfaction and loyalty Participate in department marketing activities which may include attending after hours functions as requested or required Coordinate daily closing activity to fulfill team responsibility for meeting and exceeding customer closing expectations; continuously communicate about scheduling, work volume, and work assignments Pre-Closing Collect property data e.g., payoff statements, tax status, homeowners association status letter, water and sewer status Obtain clear title by ordering title reports, resolving title defects, satisfying existing liens and encumbrances against property or principals; provide a proactive approach in notifying customers of potential roadblocks or issues Review contract and assist in pre-typing to prepare real estate settlement statements and real estate documents Assist in preparing and delivering balanced and error free settlement statements for lender approval using FHA, VA, and Conventional lending guidelines Prepare general and specialized closing documents; organize real estate and lender loan documents in preferred order Review lender closing instructions for closing conditions, endorsements, and disbursement of proceeds Closing Review all closing documents for accuracy in names, address and legal as outlined Describe lender and real estate closing documents according to Presentation Standards and obtain signatures, collect accurate amount of “Good Funds”, and satisfy title and lender requirements Post Closing Claim wires and/or deposit “Good Funds” Prepare deposits and receipts, process cashier's checks, and void or stop checks as necessary Balance file; disburse funds and documents according to instructions from mortgage company, payoff lender, title and other appropriate parties Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency Other Duties Assist in training new employees Maintain communication with other departments for file completion Perform notarial duties by following the National Notary Association Guidelines Proficient adoption of closing strategies Perform other related duties as assigned by manager; overtime may be required at high volume Minimum Hiring Requirements: High School Diploma or Equivalent required Valid Title License or ability to obtain this licensure within 90 days of hire Valid Colorado Notary Commission or ability to obtain this licensure within 90 days of hire Compensation: The hourly wage for this position is $25.50 per hour. In accordance with Colorado state law, this position is non-exempt and all overtime will be paid at time and a half. There is potential for an annual employee profit-sharing bonus based upon company performance. Competitive benefits that include the following for our on-call team: Traditional and Roth 401K retirement options with company match Employee Assistance Program (EAP) Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

Are you someone who enjoys staying busy and being part of a team? Mercedes-Benz of Westminster is hiring a Sales Department Lot Tech. This is an opportunity to join a company that strongly believes in promoting from within. Members of our Sales team first joined the company as a Sales Lot Tech. Mercedes-Benz of Westminster provides not only an exceptional experience to its external customer but is equally committed to providing an exceptional experience to its internal customers - its team members. Our ownership has crafted a core management team who share in the belief that the success of Mercedes-Benz of Westminster is created within each of its people. COMPANY BENEFITS: Paid Holidays Paid vacation after one year 401(k) with 50% company match of first 4% of contribution Insurance - Medical, Dental, Vision Team Member auto purchase, Parts & Service discount Strong Advancement and Career Development Opportunities Culture of Coaching and Mentoring Monthly Team Appreciation Catered Lunch and Team Recognition ESSENTIAL DUTIES: Moves, parks, delivers vehicles on the lot in an orderly manner Inspects incoming vehicles to detect damage and to verify the presence of accessories listed on the invoice Catalogs and stores vehicle manuals and keys Prepares vehicles for the show room display and maintains showroom vehicles Supports Sales Leadership and Consultants with vehicle movement and placement QUALIFICATIONS & EXPERIENCE Detail oriented and excels in a fast-paced, results driven environment Record of reliable attendance Valid driver's license and good driving record Professional appearance and work ethic Schedule: Monday-Saturday 8:00am -7:00 pm variable schedule. 40 hours/week with Sunday and one weekday off Compensation: $18-$20/hour

Job Details OR - Sweetbriar Villa - Springfield, OR Part Time None DayDescription HAVE FUN CREATING HAPPY MOMENTS FOR OTHERS! Do you have the magic that makes people smile? Come join our awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! If you don't have experience, no problem, join our team and grow with us! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Assist in planning, developing, organizing, implementing, and evaluating activity programs Encourage residents to participate in scheduled activity programs Create a positive atmosphere of warmth, personal interest, and fun. Provide safe, courteous transportation service Ensure vehicle pre-trip inspections are done prior to each trip Be a team player and assist in the activities department when there are no transportation needs WHAT MAKES YOU A GREAT CANDIDATE: Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 21 years of age Must have a valid driver's license and proof of an excellent driving record and meet Company auto policy requirements in order to drive the van/bus for resident outings Ability to physically assist residents in need. May require lifting and bending If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you! To view our Careers Page and learn more about how we fulfill our mission to our residents, families, and team members click here

Part-Time, all shifts available This is an excellent opportunity for students, retirees and people just looking for part-time flexible scheduling (approximately 0 - 28 hours per week). Cahill Apartments serves formerly homeless families with children. The Front Desk/Tenant Assistant will be the first person with whom tenants, guests, suppliers and others have contact when coming into the building. Front Desk Duties include: Checking in visitors; answering the building's telephone system and directing calls; monitoring the video surveillance system for the building; and documenting tenant and visitor activities as needed. Requirements The Front Desk/Tenant Assistant position requires a person who has interpersonal skills necessary to tactfully and professionally deal with tenants and the general public. Applicants must hold a high school diploma/GED equivalent and be able to pass and maintain Minnesota Background Study clearance. Center City Housing is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, creed, sexual orientation/identity/expression, marital status or familial status. Salary Description $16.00

Job Details MT - Bozeman Lodge - Bozeman, MT Full Time None DayDescription HAVE FUN CREATING HAPPY MOMENTS FOR OTHERS! Do you have the magic that makes people smile? Come join our awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! If you don't have experience, no problem, join our team and grow with us! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Assist in planning, developing, organizing, implementing, and evaluating activity programs Encourage residents to participate in scheduled activity programs Create a positive atmosphere of warmth, personal interest, and fun. Provide safe, courteous transportation service Ensure vehicle pre-trip inspections are done prior to each trip Be a team player and assist in the activities department when there are no transportation needs WHAT MAKES YOU A GREAT CANDIDATE: Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 21 years of age Must have a valid driver's license and proof of an excellent driving record and meet Company auto policy requirements in order to drive the van/bus for resident outings Ability to physically assist residents in need. May require lifting and bending If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you! To view our Careers Page and learn more about how we fulfill our mission to our residents, families, and team members click here

Requirements The Front Desk/Tenant Assistant position requires a person who has interpersonal skills necessary to tactfully and professionally deal with tenants and the general public. Applicants must hold a high school diploma/GED equivalent and be able to pass and maintain Minnesota Background Study clearance. Center City Housing is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, creed, sexual orientation/identity/expression, marital status or familial status. Salary Description $16.00

Requirements This position requires a person who has interpersonal skills necessary to tactfully and professionally deal with tenants and the general public. Applicants must hold a high school diploma/GED equivalent and be able to pass and maintain Minnesota Background Study clearance. Valid driver's license with clean driving record is preferred. Center City Housing is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, creed, sexual orientation/identity/expression, marital status or familial status. Salary Description $15 - $16

Job Description Office Administrator - Lincoln City Office Coldwell Banker Professional Group - DMS Real Estate Inc. Job Type: Full-Time | In-Office | Growth-Oriented Coldwell Banker Professional Group is seeking a highly organized, tech-savvy, and service-driven Office Administrator for our Lincoln City office. This critical role anchors our front desk and supports daily operations, agent success, and office presentation. You'll thrive here if you're someone who takes initiative, communicates clearly, manages tasks with precision, and enjoys being the go-to resource that keeps things running smoothly. We're looking for someone who excels in a collaborative environment, takes direction well, and enjoys working with administrative teammates across multiple office locations. This position is ideal for someone with strong organizational and cleanliness standards who is punctual, detail-oriented, and able to maintain a calm and professional demeanor in a busy, fast-paced setting. What You'll Be Doing: Why Join Coldwell Banker Professional Group? With nine locations across Oregon, Coldwell Banker Professional Group is known for its supportive culture, growth-oriented systems, and commitment to excellence. Our Lincoln City office is a key part of that success, and you'll be playing a central role in its daily operations. We are a team-first environment where great communication, consistency, and collaboration lead the way. Compensation: $17 - $20 hourly Responsibilities: Office Operations & Administration Serve as the first point of contact at the front desk-greeting clients, agents, and vendors with warmth and professionalism Manage office logistics, including supply ordering, scheduling, and facility coordination Open and close the office daily, ensuring readiness and security Maintain a clean, organized, and professional office environment, including janitorial duties such as vacuuming, dusting, surface cleaning, keeping the breakroom, restrooms, and entryway clean and fully stocked, managing trash, recycling, and basic office maintenance, and answering and directing calls through the office phone system Agent & Manager Support Provide daily administrative support to the Sales Manager Assist with agent onboarding, orientation materials, and office access setup Coordinate office trainings, company classes, and events Support printed marketing materials, signage, listing coordination, and scheduling Technology & Team Collaboration Use Slack for internal communication with administrative teams across multiple office locations Manage and track projects and checklists using Trello Utilize Excel and Google Sheets for document tracking, reporting, and scheduling Create and manage documents via Google Docs and company-shared drives Support entry into real estate platforms and CRM systems (training provided) Assist with basic troubleshooting of in-office tech (Wi-Fi, printers, phone systems) Qualifications: Experience in a customer-centric business environment with administrative responsibility for office operations Real Estate / Escrow background is highly preferred Comfortable working on a computer and computer applications with advanced-level proficiency in Microsoft Office: Word, Excel, Trello, Slack, MLS Creative problem-solving skills Strong customer service skills with excellent communication skills, both verbal and written Ability to interact successfully with both internal and external customers at all levels Ability to multitask, prioritize, and be flexible with changing business needs in a team environment What We're Looking For: Strong proficiency in Excel, Google Docs, and cloud-based collaboration tools Familiarity with Slack, Trello, and team-based communication platforms Excellent verbal and written communication skills Highly organized, punctual, and detail-oriented Ability to maintain a calm and professional demeanor in a dynamic office Comfortable working with a remote team and receiving direction from multiple managers Professional appearance and attitude suitable for a business casual work environment Strong work ethic with a “pitch-in” mindset to help wherever needed Ability to multitask and adapt quickly to changing needs Bonus Points If You Have: Experience in a real estate office or similar administrative environment Knowledge of platforms such as SkySlope, MoxiWorks, BrokerSumo, or Canva Background in customer service, executive support, or sales operations About Company We are on a path of innovation and growth. We currently have 9 locations in Eugene, Lincoln City, McMinnville, Newberg, Newport, Sheridan, West Lynn, and Medford. The Coldwell Banker brand is the oldest and largest, and best-established residential real estate franchise system in North America. In fact, in many ways, it was the original real estate “startup." More than 100 years later. **************************************

Enjoy a great work/life balance here in Steamboat Springs, CO. Come join our local, dedicated team at one of our premier properties, Trappeur's Crossing at Simply Steamboat! Annual salary equivalent: $52,000 - $56,160 PERKS AND MORE: • Comprehensive Health Plan (HSA Compatible) • Health Savings Account (HSA) • Dental Plan • Vision Plan • 401K Retirement plan with Company Match • Life Insurance • Paid Time Off • Discount Lodging Benefits • Discounts on Awesome Activities & Events • Merchant Ski Pass Program • Competitive Pay • Professional Work Environment • Great Employee Parties! Summary This position offers administrative support, structure, and organization to all departments at Simply Steamboat, including HOA Association Management, Guest Services, Accounting, Maintenance, and Housekeeping. The primary focus is to assist the General Manager and Assistant General Manager in supporting the operations and ensuring the overall satisfaction of the HOA, and property owners at Simply Steamboat-managed properties. Skills and Specification Highly organized and detail-oriented: able to prioritize and complete multiple tasks and follow through to achieve project goals and deadlines. Self-motivated professional with excellent communication and writing skills; able to grow positive relationships with owners, guests, co-workers, and vendors at all organizational levels. Computer skills: proficient in Microsoft Office, especially Excel and Word. Can quickly learn and master new technology & software. Primary Responsibilities and Duties Acts as the primary owner contact to handle or distribute requests to appropriate parties Initiates and oversees Basecamp projects for applicable unit changes. Manage HOA owner and realtor portals, including updates to homepage content and document uploads. Prepare and distribute HOA statements and owner access letters. Serve as a communication liaison between maintenance teams, General Managers (GM), Assistant General Managers (AGM), and homeowners for updates on projects and operational issues. Organize and document HOA Board meetings, including preparing agendas, taking accurate meeting minutes, and managing approvals and distribution. Coordinates owner remodels and communicates with other departments to ensure full completion. Facilitate new owner onboarding processes, including contract management, welcome communications, and unit detail updates. Oversee Short-Term Rental (STR) license renewals by preparing required forms, managing inspections, and ensuring timely submission to relevant authorities. Address homeowner inquiries and provide support for monthly statement questions. Provide owners in the homecare program weekly and monthly emails with reports. Prepare agendas, arrival lists, and reports for operations meetings. Coordinate meeting logistics, including setup, distribution of materials, and follow-up on action items. Actively participates in housekeeping, guest services, or maintenance as necessary, including cleaning and inspecting properties, answering phones, checking in guests, group arrivals, and delivering supplies as needed. Performs owner arrival inspections and ensures deficiencies are resolved before owner arrival. Assists with filing, and overall organization of business data and records. Sort mail into proper categories-checks, invoices, etc. Delivers checks and other information to accounting and human resources as needed. Upload invoices to Strongroom. Assisting with any & all departments as needed to ensure daily operations run efficiently and accurately. Supports happy hour events and HOA parties. Manage the Gold Medallion program during the ski season. Send out monthly shuttle code to ownership during ski season. Helps manage and resolve IT-related concerns. Other Duties as assigned. Application Deadline is October 15th, 2025 or until filled. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Education/Experience: One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Excellent grammar, proofreading, and punctuation are required. Ability to speak effectively before groups of customers or employees of an organization. Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should demonstrate supreme knowledge in Microsoft Word, Excel, and Outlook to include all aspects of mail merge. Transportation: The Operations Administrator must maintain a valid driver's license with a good driving record. In addition, the use of personal vehicles is required to facilitate work. A reliable vehicle with personal liability insurance is required. The employee is occasionally required to drive and must be able to handle driving in adverse weather conditions. Compensation for the use of personal vehicles will be provided per the current Resort Group Policies (consult handbook). Certificates and Licenses: No certifications needed Supervisory Responsibilities: This job does not require supervisory responsibilities Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. Primarily exposed to a temperature-controlled indoor environment with fluorescent lighting. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee is occasionally required to drive a motor vehicle.

Interior Marketing Group is the largest luxury real estate design and marketing firm in the United States. In addition to providing interior design services to luxury homeowners, our award-winning staging and interior marketing services enable the most coveted properties and developments in the world sell faster, and at greater multiples, than the market's average. We are regularly featured in publications including Forbes, The New York Times, The Wall Street Journal, Architectural Digest, Interior Design Magazine, Inc. Magazine, Robb Report, Vogue, and on major television networks including BravoTV, NBC, CBS, and Fox We are seeking a motivated and creative Staging Project Assistant to assist our staging and design team in preparing homes for sale. This is an excellent opportunity to gain hands-on experience in the home staging and interior design industry. You will work closely with our designers, assist with staging installations, and contribute to the overall aesthetics of our projects.Responsibilities Assist in staging and de-staging homes, including furniture placement, décor arrangement, and styling. Help organize and maintain the inventory of furniture, accessories, and props in the warehouse. Support the team in sourcing, selecting, and preparing staging materials. Participate in client consultations and on-site visits. Assist in packing, unpacking, and moving furniture and décor items. Maintain cleanliness and organization in staging areas and vehicles. Help with social media content creation by capturing before-and-after staging photos (if applicable). Perform other administrative and hands-on duties as assigned. Qualifications & Skills Passion for interior design, home staging, or real estate. Currently enrolled in or recently completed a program in interior design, staging, or a related field (preferred but not required). Strong attention to detail and an eye for design and aesthetics. Ability to lift and move furniture and décor items (some physical work required). Reliable transportation to job sites. Excellent communication and teamwork skills. Self-motivated with a willingness to learn and take initiative. What we offer Hands-on experience in the home staging and interior design industry. Mentorship and training from experienced staging professionals. Opportunities to build a portfolio of work. A dynamic, creative, and supportive work environment. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Requirements This position requires a person who has interpersonal skills necessary to tactfully and professionally deal with tenants and the general public. Applicants must hold a high school diploma/GED equivalent and be able to pass and maintain Minnesota Background Study clearance, and one-year relevant experience preferred. Center City Housing is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, creed, sexual orientation/identity/expression, marital status or familial status. Salary Description $15.00 - $16.00 per hour

This is a Part-Time Position and All Shifts are Available! Hours worked between 11pm & 8am earn an additional $0.50/hour This is an excellent opportunity for students, retirees and people just looking for part-time flexible scheduling (approximately 0 - 28 hours per week). We're hiring for the following locations in Duluth:San Marco which serves formerly homeless single adults often with active chemical dependency and/or mental illness; the Steve O'Neill which serves formerly homeless families; Garfield Square which houses people with disabilities, either mental or physical; or Birchwood which houses people with mental health concerns. Front Desk Duties include: Checking in visitors; answering the building's telephone system and directing calls; monitoring the video surveillance system for the building; and documenting tenant and visitor activities as needed. Requirements This position requires a person who has interpersonal skills necessary to tactfully and professionally deal with tenants and the general public. Applicants must hold a high school diploma/GED equivalent and be able to pass and maintain Minnesota Background Study clearance. Valid driver's license with clean driving record is preferred. Center City Housing is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, creed, sexual orientation/identity/expression, marital status or familial status. Salary Description $15.00/hr

Description Job Descripion ** What you will do? • Assign day to day activities to the technicians /schedule preventative maintenance, demand repair, and quoted work. • Communicate with customers via phone and email • Identify improvement opportunities. • Provide operations management support to Manager in the operation of the account to ensure the objectives are exceeded. • Track WHIP, backlog PM's, and quoted work • Perform audits on timesheets, parts orders, and open activities • Deliverables, KPI's, and approved budgets. • Periodically analyze cost data and recommend corrective actions to reduce costs. • Become SME for all service tools and assist with new hire training • Coordinate and direct purchasing activities. • Take meeting notes, email to attendees, and add to One-Note file How you will do it ? • Schedule 1 week in advance and keep technicians utilized • Prepares facility budgets for selected line items under the direction and approval of the Customer Business Manager. • Tracks, analyzes and trends facility costs, and operational data on a monthly basis and produces operations and financial reports to the Customer Business Manager. • Provides support for employee training programs to include technical, safety and quality management. • Generates safety reports and maintains safety records. • Maintains technician records of work hours, parts utilized, and work performed for site services. • Prepares summary reports as directed including benchmarking data. • Maintains project operations procedure documents and manuals. • Works on special projects as assigned by the Customer Business Manager. • For both phone and web-based requests, communicates with the requester to determine scope of work and priority of the work to be performed. • Assists the site staff in obtaining materials, tools, and equipment required to execute the requested work. • Coordinate and schedule the use of outside service vendors to perform required work and ensure that they have proper access and authorization as per customer policies and procedures. • Utilize Computerized Maintenance Management System (CMMS) data to develop and prepare reports, graphs to track performance to goals, manage work order backlog, and track equipment history and repair costs. Use other software as needed to format reports for presentation. • Works with CMMS provider to update equipment inventory, job plan /tasking and implement PM scheduling changes as directed by the Customer Business Manager. • Responsible for creating issuing and tracking subcontracts and purchase orders. • Effectively manage all subcontracts by obtaining statements of work and including the scope of work into the standard subcontract in compliance with JCI Subcontracting policies and guidelines. Follow subcontract policies to track all subcontracts. • Coordinates and assists the Customer Business Manager with account financials including receivables and payables. • Assist with new hire on-boarding process. • Train employees on the use of the CMMS tablet to obtain and update their work orders, comments and time into the CMMS. • Coordinate and direct purchasing activities. • Create weekly and monthly reports as needed and as directed by Customer Business Manager including cost savings reports, work order summary and status reports and work order labor reports. • Create value reports on a quarterly basis using value reporting template. Obtain data from available systems including the CMMS and other JCI systems including NxGen and data provided by account team to include in the report analyze and format data as needed to import into the reporting template. • Respond to and produce customer driven reports with limited support. • Order office supplies to support business needs. • Comply with all company policies and procedures and adhere to company standards. • Must be a team player committed to working in a quality environment. • Performs other job-related duties as requested. What we look for Required: • High School Diploma or equivalent education. • Three (3) years' experience as Dispatcher, Service Coordinator Administrative Assistant, or equivalent combination of education and experience. • Proficient with MS Office products (Word, Excel, PowerPoint, Project, Teams, etc.). • Basic understanding of financial accounting. • Must possess excellent administrative and good typing skills. • Strong written and verbal communication skills required along with the ability to work in a fast-paced environment. • Ability to meet deadlines and build strong customer relationships • Positive demeanor and critical thinker Preferred: • Familiarity with HVAC industry, service operations, and customer service • Background with HVAC mechanical, electrical, and IT systems is a plus,but not required. • Working knowledge of a Computerized Maintenance Management System is a plus. • FieldEdge knowledge is a plus. Uplifting Air / Steadfast is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit ******************************* Type: Full-time