Office Administrator jobs at TherapySouth - 296 jobs

**About Us** Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well. Our Core Values are: + We serve faithfully by doing what's right with a joyful heart. + We never settle by constantly striving for better. + We are in it together by supporting one another and those we serve. + We make an impact by taking initiative and delivering exceptional experience. **Benefits** Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: + Immediate eligibility for health and welfare benefits + 401(k) savings plan with dollar-for-dollar match up to 5% + Tuition Reimbursement + PTO accrual beginning Day 1 _Note: Benefits may vary based upon position type and/or level._ **Job Summary** The Office Coordinator provides administrative and clerical help to a department or office. This includes entering data, performing word processing, coordinating logistics for office events and moves, and providing back-up help for reception or the mailroom. The coordinator may assist in developing policies, procedures, and targets. **Work Model** This office coordinator postiion is 100% remote. The pay range for this position is $19.18 (entry-level qualifications) - $28.79 (highly experienced). The specific rate will depend upon the successful candidate's specific qualifications and prior experience. **Essential Functions of the Role** + Is accountable for the Office operations of a department. + May coordinate workload distribution among Clerical Staff. + Conducts training programs to keep staff updated on current regulatory requirements and program accreditation. + May assist in developing policies, procedures and targets to maximize workflow and ensure accuracy of records, reports, and letters. + Answers and screens phone calls for the office or department. + Routes calls as appropriate within customer service guidelines. + Accurately records messages and delivers them to the appropriate party promptly. + Establishes and takes appropriate action as required. + Greets visitors, guests, and patients promptly and courteously. + Ascertains their needs and provides assistance per established policies and procedures. + If unable or unqualified to assist, promptly refers to the appropriate party or department. + Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies. + Accurately and rapidly prepares routine communications, reports, forms, and correspondence. + Coordinates production and dissemination of materials like presentations, course handouts, grant proposals, conference materials, complex reports, brochures, and displays. + Promptly opens, routes and distributes incoming and outgoing materials in a timely manner. + Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures. **Key Success Factors** + Knowledge of office procedures. + Able to provide consistently excellent customer service with lenity, patience and confidence. + Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments. + Social skills to interact with a wide-range of constituencies. + Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records. + Able to communicate thoughts clearly; both verbally and in writing. + Must be able to read, write and follow instructions and flow chart protocols. + Able to stay calm and helpful under stress. Take appropriate steps to resolve issues. + Able to work carefully, with a high attention to detail. + General computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email. **Belonging Statement** We believe that all people should feel welcomed, valued and supported. **QUALIFICATIONS** + EDUCATION - H.S. Diploma/GED Equivalent + EXPERIENCE - 1 Year of Experience + Preferrably healthcare experience + EPIC knowledge a plus + Call center scheduling experience a plus As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**About Us** Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well. Our Core Values are: + We serve faithfully by doing what's right with a joyful heart. + We never settle by constantly striving for better. + We are in it together by supporting one another and those we serve. + We make an impact by taking initiative and delivering exceptional experience. **Benefits** Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: + Immediate eligibility for health and welfare benefits + 401(k) savings plan with dollar-for-dollar match up to 5% + Tuition Reimbursement + PTO accrual beginning Day 1 _Note: Benefits may vary based upon position type and/or level._ **Job Summary** The Office Coordinator provides administrative and clerical help to a department or office. This includes entering data, performing word processing, coordinating logistics for office events and moves, and providing back-up help for reception or the mailroom. The coordinator may assist in developing policies, procedures, and targets. **Work Model** This office coordinator postiion is 100% remote. The pay range for this position is $19.18 (entry-level qualifications) - $28.79 (highly experienced). The specific rate will depend upon the successful candidate's specific qualifications and prior experience. **Essential Functions of the Role** + Is accountable for the Office operations of a department. + May coordinate workload distribution among Clerical Staff. + Conducts training programs to keep staff updated on current regulatory requirements and program accreditation. + May assist in developing policies, procedures and targets to maximize workflow and ensure accuracy of records, reports, and letters. + Answers and screens phone calls for the office or department. + Routes calls as appropriate within customer service guidelines. + Accurately records messages and delivers them to the appropriate party promptly. + Establishes and takes appropriate action as required. + Greets visitors, guests, and patients promptly and courteously. + Ascertains their needs and provides assistance per established policies and procedures. + If unable or unqualified to assist, promptly refers to the appropriate party or department. + Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies. + Accurately and rapidly prepares routine communications, reports, forms, and correspondence. + Coordinates production and dissemination of materials like presentations, course handouts, grant proposals, conference materials, complex reports, brochures, and displays. + Promptly opens, routes and distributes incoming and outgoing materials in a timely manner. + Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures. **Key Success Factors** + Knowledge of office procedures. + Able to provide consistently excellent customer service with lenity, patience and confidence. + Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments. + Social skills to interact with a wide-range of constituencies. + Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records. + Able to communicate thoughts clearly; both verbally and in writing. + Must be able to read, write and follow instructions and flow chart protocols. + Able to stay calm and helpful under stress. Take appropriate steps to resolve issues. + Able to work carefully, with a high attention to detail. + General computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email. **Belonging Statement** We believe that all people should feel welcomed, valued and supported. **QUALIFICATIONS** + EDUCATION - H.S. Diploma/GED Equivalent + EXPERIENCE - 1 Year of Experience + Preferrably healthcare experience + EPIC knowledge a plus + Call center scheduling experience a plus As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Benefits: PTO and other great benefits Continuous clinical and business training Company-paid CEU's 401(k) Bonus based on performance Training & development If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you! We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital. You'll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances. You'll enjoy great pay, the opportunity to earn monthly bonuses, and benefits! Who you are:Do you have a gift for meeting new people and getting them to like you? Do people look to you first for help because they know it will get done? Are you quick to smile and have contagious enthusiasm? Do you derive a great deal of pleasure and strength from developing professional relationships with clients? Do you have a conscientiousness for doing things right and following tasks through to completion? What you will do: Insurance verifications Create financial worksheets Deliver financial reviews with patients Make product and supplement recommendations based on the doctor's treatment plan Scan incoming insurance EOBs Schedule patient visits Assist with marketing campaigns, creative content, community outreach Weekly patient reporting Maintain confidentiality as it pertains to HIPAA guidelines Work with the rest of the team to keep the clinic clean and clutter-free Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective Maintain patient accounts by obtaining, recording, and updating personal and financial information Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims Maintain business office inventory Other Administrative tasks What you need Two-year degree or more is preferred but not required Previous experience in customer service must be demonstrated Proficiency in Microsoft Office and Windows is required If you feel you would be a great fit in our office please apply! We look forward to speaking with you! Compensation: $35,000.00 per year WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

JOB DESCRIPTION PLANT OPERATIONS ASSISTANT Shift: 8:00 AM-4:30 PM Department: Plant Operations JOB RELATIONSHIP: Supervised By: Director Plant Operations Workers Supervised: None WORK SCHEDULES: All positions at Baptist Village, Inc. include holidays and weekends as they fall within your schedule. Additional worked hours may be needed as workload demands. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or equivalent preferred A valid Georgia driver's license/CDL. Two years of experience in general maintenance preferred Possess flexibility to work in a dynamic work setting with the ability to adjust the schedule to meet department needs. Good physical health condition and pass a physical examination PERSONAL TRAITS: Should be able to follow directions. Possess good people skills with the ability to work directly with supervisors, residents, families, visitors, and associates. Ability to handle all information in a confidential manner Ability to verbalize and present the necessary information to others in a professional and courteous manner Ability to read, write, and speak effectively Enjoys performing services that benefit and help people. PHYSICAL DEMANDS OF THE JOB: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works inside and outside the facilities and its premises. Moves intermittently during working hours Is subject to frequent interruptions Is involved with residents, family members, personnel, visitors, government agencies/under various conditions/circumstances. Is subject to hostile and emotionally upset residents, family members, personnel, and visitors. Works beyond normal hours and on weekends and holidays when necessary Is subject to callback during an emergency Lift and/or move up to 75 pounds Bend, squat, crouch, stoop, climb or balance, kneel, or crawl. Work at varying heights. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Specific hearing requires the employee to hear the spoken word in an environment with moderate background noise. WORK ENVIRONMENT: The work environment characteristics described here are representative of those the associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is exposed to fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold, and extreme heat. Work may be in outside weather conditions, extreme cold, and extreme heat with noise level quiet to moderate. As required by OSHA an exposure evaluation has been done based upon a reasonably anticipated contact with blood or other potentially infectious materials that may result from the performance of employee duties. Based on the evaluation Plant Operations Assistant has a Medium Risk for exposure. APPEARANCE AND DRESS: The dress is a designated uniform. See APPEARANCE AND WORK ATTIRE POLICY FOR UNIFORMED ASSOCIATES policy. MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, fax, commercial and residential equipment i.e. HVAC systems, nurse call, fire alarm, laundry equipment, kitchen equipment, wells/sewage, plumbing, electrical, etc. Additionally, tools, equipment, and work aids consistent with a maintenance position such as screwdrivers, wrenches, hammers, nails, electric tools, saws, meters, sanders, oxygen tanks/systems, mechanical lift equipment, ladders, step stools, sheetrock, and other equipment as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Attend in-services as requested or directed Follow the established work schedule Maintain appropriate current certification/license as required. Complete preventative maintenance logs and work/repair requests as necessary. Follow established safety procedures when performing job tasks and/or working with equipment Understands and follows all Disaster Preparedness Policies Utilize safety precautions and/or protective equipment when lifting/moving heavy objects or working with equipment or chemicals Keep work areas and equipment clean and free of hazards Notify the supervisor of mechanical and/or equipment malfunctions or breakdowns. Report occupational exposures to blood, body fluids, infectious materials, and hazardous materials to the Director Assist other associates with lifting/moving heavy objects and or residents as appropriate. Should have a general knowledge of boilers, compressors, generators, etc., as well as other various mechanical, electrical, and plumbing systems. Maintain appropriate current certification/license as required. Should have the ability to read and interpret blueprints Maintain company vehicles Should be knowledgeable in building codes and safety regulations. Perform preventative maintenance on equipment/systems Perform use of pressure washer as requested Perform carpet and furniture cleaning as requested/assigned. Use electrical tools and equipment when appropriate. (voltmeter, drills, saws, etc.) Perform basic plumbing skills/knowledge as appropriate. Perform preventative maintenance on equipment/systems. Perform repairs as needed to facilities and structures. Perform basic electrical skills/knowledge as appropriate. Operate lawn equipment and routine ground maintenance as scheduled (including lawns, parking area, driveways, etc.) Perform basic carpentry skills/knowledge as appropriate Perform basic building finish (drywall, painting, ceilings, flooring, etc) skills/knowledge as appropriate. Assist with major cleaning projects as requested/needed. The associate is authorized to have no access to resident health information as needed to provide treatment, for billing purposes or the purpose of healthcare operations. Other duties may be assigned The above is intended to describe the general content of the requirements for the performance of the job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Join us at Heritage Inn of Barnesville - a place where you'll be valued, recognized and rewarded for the vital work you do each day. We'll surround you with a strong team and leadership that supports every aspect of your life - both inside and outside of our centers. And you'll get to practice your passion in a non-profit, mission-driven organization that's known for the highest level of care in our communities ESSENTIAL DUTIES AND RESPONSIBILITIES Processes new hires, status changes and terminations within defined timeframes. Completes I-9 processing, pre-employment background checks, drug testing, pre-employment reference checks for compliance. Verifies medical licenses and certifications as needed. Processes associate absence and leave paperwork. Assists center leadership with HR guidelines and forms Maintains personnel files in compliance with applicable legal requirements. Responsible to facilitate general and HR orientation for all new associates. Process personnel forms regarding hires Reports work time and business expenses in accordance with organizational guidelines. Ensures appropriate communication to facilitate prompt approvals. Creates, develops and updates personnel forms to reflect changes in organization practices as directed. Receives vendor invoices and obtains approval for processing and accurate coding. Forwards appropriate documentation to the Corporate Office in a timely manner. Answers inquiries from vendors regarding payment status. Complies with the Business Office Guidelines as published for Accounts Payable. Processes payroll in a timely manner so that each associate is compensated for services rendered as well as other approved non-productive hours such as PTO, bereavement leave, holiday, etc. Prints reports for use by Department Heads and the Administrator to provide for an accurate payroll. Maintains associate files and time card reports accurately and confidentially. Answers any associate inquiries from regarding their time and/or pay. Complies with the Business Office Guidelines as published for Payroll. Maintains the Patient Trust Fund in accordance with State and Federal regulations. Inputs deposits and withdrawals into the computer system maintaining an accurate record of Patient Trust accounts. Obtains the appropriate signatures and, if necessary, documentation for withdrawals from a patient's account. Maintains an accurate balance of the money in the Patient Trust Fund checkbook and the petty cash box daily and provides that these balances in addition to outstanding withdrawals equal the amount of the Patient Trust Fund. Distributes quarterly statements of the activity in patient's accounts in accordance with State regulations. Submit a listing of the interest earned on accounts to the local Department of Family and Children Services representative. Reconciles and completes the Bank Reconciliation at the end of the month. Allocates interest received on account to individual patients' accounts on a monthly basis. Maintains cash and checks in a secure and locked location in the Business Office. Maintains records of patients' accounts in a confidential manner. Complies with the Business Office Guidelines as published for Patient Trust Fund. Receives visitors and direct them appropriately. Answers the telephone and directs calls as appropriate. Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication. Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System. Performs other duties as necessary to ensure the success of the System. SKILLS AND ABILITIES Proficient in using a computer, especially Microsoft Office, Excel and Power Point. Excellent organizational and prioritizing skills required Effective and professional verbal, and written communication skills Communicates well with other associates, patients, family members, and visitors providing warm and friendly greeting and an approachable attitude. Responds to expressed concerns while displaying a helpful, caring demeanor, answers questions when appropriate in a professional manner. MINIMUM QUALIFICATIONS High school diploma or equivalent preferred. SUPERVISORY RESPONSIBILITIESNone.LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format. The ability to deal with problems involving several concrete variables in standardized situations. COMPUTER APPLICATION SKILLS This job requires proficiency with the following computer applications: Microsoft Outlook Microsoft Excel Microsoft Word CERTIFICATES, LICENSES, REGISTRATIONS Please see minimum qualifications PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to sit, talk or hear. The associate frequently is required to walk. Use hands to finger, handle or feel and reach with hands and arms. The associate is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. EEO / M / F / D / V / Drug Free Workplace Heritage Inn Barnesville Facebook

Hours: 8AM - 5PM Days: Monday - Friday Works with CBO staff, HMC customers and outside customers to gather, send, process, record and maintain electronic and written forms of information. Information includes but is not limited to mail, bankruptcy information, charity adjustments and electronic document management. Completes clerical "projects" as needed for all members of the CBO staff.

Hours: 8AM - 5PM Days: Monday - Friday Works with CBO staff, HMC customers and outside customers to gather, send, process, record and maintain electronic and written forms of information. Information includes but is not limited to mail, bankruptcy information, charity adjustments and electronic document management. Completes clerical “projects” as needed for all members of the CBO staff. Qualifications JOB QUALIFICATIONS Education: Completion of a high school diploma. Licensure: N/A Experience: Prefer some experience in a clerical or health related field. Experience with electronic document management preferred. Skills: Excellent oral and written communication skills to effectively interact with internal and external customers. Ability to interpret and follow oral and written instructions, policies, guidelines and standards Ability to prioritize and manage time effectively. Working knowledge of medical A/R software programs and PC skills. Basic knowledge of Microsoft Office, Word and Excel. Must pay close attention to detail and demonstrate competence in basic math concepts PHYSICAL, MENTAL, ENVIRONMENTAL AND WORKING CONDITIONS Works in typical office setting. Long hours sitting, some lifting and walking, occasionally requested to lift file boxes over 20 pounds. Must be able to analyze problems and take action as needed referring only complex problems to management. Full-Time Benefits 403(b) Matching (Retirement) Dental insurance Employee assistance program (EAP) Employee wellness program Employer paid Life and AD&D insurance Employer paid Short and Long-Term Disability Flexible Spending Accounts ICHRA for health insurance Paid Annual Leave (Time off) Vision insurance

The Administrator ensures quality and safe delivery of home health care services; coordinates services that reflect the Agency's philosophy and standards of care; plans, develops, implements and evaluates Agency services, programs and activities and responsible for all day-to-day operations of Agency. QUALIFICATIONS: 1. A person who is a licensed physician, or 2. Is a registered nurse the Administrator is a person who:  Is a licensed physician, a registered nurse or holds an undergraduate degree.  Has experience in health service administration, with at least 1 year of supervisory or administrative experience in home health care or a related health care program. 4. Demonstrated ability in or application of organizational/communication skills. 5. Ability to deal effectively with high levels of stress. 6. Ability to enlist the cooperation of many people in furthering a program. RESPONSIBILITIES: 1. Organizes and directs the Agency's ongoing liaison among the Governing Body and staff. 2. Employs qualified personnel and ensures adequate staff education and evaluations. 3. Ensures the accuracy of public information materials and activities. 4. Implements an effective budgeting and accounting system; assures accuracy for billing procedures. 5. Shares copies of philosophy with all employees. 6. Consistently follows Agency policies and procedures to set an example for employees. 7. Reviews Agency manuals once per year for completeness. 8. Assesses employees on an ongoing basis to ascertain their understanding of policies and procedures. 9. Assists employees to support policies and achieve necessary changes. 10. Uniformly enforces policies and procedures. 11. Maintains two-way communication with employees and fair administration of personnel policies. 12. Documents employee problems in personnel files. 13. Disciplines employees as necessary. 14. Directs the Agency's ongoing functions. 15. Monitors budget hours and does not exceed allowance each year. 16. Monitors equipment abuse and takes steps to keep it to a minimum. 17. Evaluates effectiveness and efficiency of the Agency. 18. Uses statistical data to determine quality and quantity of services. 19. Maintains compliance with applicable federal, state, accrediting bodies and local rules and regulations. 20. Supervises all business affairs. 21. Develops, implements and evaluates financial policies and procedures and records. 22. Develops, implements and evaluates budget plan and cost control policies and procedures. 23. Develops and implements salary program within approved policies and procedures. 24. Participates in personal professional growth and development. 25. Plans and directs operations to ensure the provision of adequate and appropriate care and services. 26. Fiscal planning, budgeting and management. 27. Recruits employees and retains qualified personnel to maintain appropriate staffing levels by employing qualified staff. 28. Establishes and maintains effective channels of communication. 29. Ensures Agency personnel have current clinical information and current practices. 30. Evaluates services and programs. 31. Ensures staff development including orientation, in-service education and continuing education. 32. Coordinates with other program areas and management as appropriate. 33. Maintains current knowledge of local trends and issue. 34. Ensures that appropriate personnel qualifications and policies are developed and implemented. 35. Directs staff in performance of their duties including admission, discharge and provision of service to patients. 36. Assures appropriate staff supervision during all operating hours. 37. Ensures the accuracy of public information materials and activities. 38. Appoints a similarly qualified alternate to be available at all times during operating hours in the absence of the Administrator. 39. Directs and monitors organizational Quality Assessment and Performance Improvement activities. WORKING ENVIRONMENT: Works indoors in the Agency office. JOB RELATIONSHIPS: 1. Supervised by: Governing Body 2. Workers Supervised: All home care staff RISK EXPOSURE: Low risk LIFTING REQUIREMENTS: Ability to perform the following tasks if necessary:  Ability to participate in physical activity.  Ability to work for extended period of time while standing and being involved in physical activity.  Moderate lifting.  Ability to do extensive bending, lifting and standing on a regular basis.

TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics! At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in: Perseverance Faith Family Compassion Integrity Service Giving Fitness TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below! The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic. Essential Functions: Demonstrate outstanding customer service. Schedule new and returning patients. Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed. Calculate patient balances and payment due in advance to ensure payment is received at time of service. Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system. Send required documentation to case managers, adjusters, etc. for Worker's Comp patients. Contact referrals the same day as received and attempt to schedule appointment within 24 hours. Run weekly reports and submit to central business office in a timely fashion. Comply with all company policies and procedures as well as State and Federal regulations. Perform other duties as required to meet the needs of the company. Education and Experience: High school diploma or equivalent required. Experience in a medical or clinical office required. Experience with insurance verification required. Company Provided Benefits: Competitive pay with performance-based merit increases. Health, Dental and Vision Insurance. Paid Time Off + Holidays. Retirement plan with company matching. TherapySouth is an Equal Opportunity Employer.

Back to Search Results Office Assistant Calhoun, GA, United States Shift: Various Job Type: Regular Share: mail

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Back to Search Results Office Assistant - Floater Rome, GA, United States Shift: Various Job Type: Regular Share: mail

The Clinical Office Assistant supports the daily operations of the clinical and behavioral health teams at the Arc of Central Alabama. This role ensures efficient administrative workflow, accurate documentation, and timely communication across departments. The ideal candidate is organized, compassionate, and experienced in working with individuals with intellectual and developmental disabilities (IDD). They play a key role in maintaining a welcoming, person-centered environment for individuals served, families, and staff. Key Responsibilities * Manage front-office operations, including greeting visitors, answering phones, and directing inquiries. * Maintain clinical schedules, coordinate appointments, and support communication between clinicians, case managers, and program staff. * Assist with intake processes, documentation collection, and record maintenance. * Prepare, organize, and update client files in compliance with HIPAA and agency standards. * Support clinicians with data entry, progress note tracking, and report preparation. * Monitor and order office and clinical supplies as needed. * Provide administrative support for clinical meetings, trainings, and interdisciplinary team activities. * Maintain a professional, respectful, and supportive environment for individuals with IDD and their families. * Uphold confidentiality, ethical standards, and person-centered practices at all times. Qualifications * High school diploma or equivalent; associate degree in a related field preferred. * Prior experience working in a setting that serves individuals with intellectual and developmental disabilities (IDD) is required. * Minimum 1-2 years of administrative or office support experience, preferably in a healthcare, behavioral health, or social services environment. * Strong organizational skills with the ability to manage multiple tasks and deadlines. * Proficiency with Microsoft Office Suite and electronic health record (EHR) systems. * Excellent written and verbal communication skills. * Ability to maintain confidentiality and handle sensitive information appropriately. * Demonstrated professionalism, patience, and empathy when interacting with individuals served, families, and staff. Core Competencies * Person-centered mindset * Attention to detail * Team collaboration * Cultural competence * Problem-solving and adaptability * Compassion and respect for individuals with IDD Working Conditions: * Frequent standing, walking, hand dexterity, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, crawling, and speaking and listening. * Vision abilities required include close vision, distance vision, color vision, and depth perception. * Occasional sitting. * Frequent lifting and/or moving more than 100 pounds.

The Office Assistant provides day-to-day administrative and office support to ensure smooth operations within a healthcare and home care setting. This role focuses on organization, documentation, communication, and basic coordination to keep the office running efficiently. This is a support role, not a decision-making or executive-level position. Primary Responsibilities Administrative Support: Answer phones, manage emails, and route messages appropriately Maintain organized physical and digital files Assist with data entry and document preparation Order office supplies and manage inventory Office Operations: Support scheduling for meetings, staff, and appointments Assist with onboarding paperwork for new hires Track basic compliance documents (CPR, background checks, training logs) Maintain office calendars and shared schedules Communication & Customer Support: Greet visitors professionally (in-person or virtual) Communicate with caregivers, clients, and vendors as directed Prepare routine emails, letters, and notices What This Role Is Not Not an executive assistant role Not a clinical or medical position Not responsible for independent decision-making Not a marketing or social media role Required Skills & Qualifications High school diploma or equivalent (Associate's degree preferred) Prior office or administrative experience preferred Basic computer skills (email, word processing, spreadsheets) Strong organizational and time-management skills Professional communication skills Work Style & Expectations Reliable and punctual Detail-oriented and organized Able to follow instructions and procedures Comfortable working in a regulated healthcare environment Willing to learn and adapt Hours & Schedule Part-time or full-time availability On-site or hybrid depending on business needs Standard business hours Performance Indicators Accurate and timely completion of assigned tasks Well-organized files and records Responsive communication Smooth daily office operations We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Becoming a Caregiver Professional caregivers go by many names: homemakers, home care aides, home health aides, certified nursing assistants, personal care assistants, direct care workers. No matter the name, what they all have in common is a calling to care for people in the comfort of their own homes. As our population ages, the demand for caregivers is growing every day! Is this career right for you? Member businesses are independently owned and operated. Your application will go directly to the member business, and all hiring decisions will be made by the management of that business. All inquiries about employment at these businesses should be made directly to the business location, and not to Home Care Association of America.