How to hire a training officer

How to hire a training officer, step by step

Here's a step-by-step training officer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a training officer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new training officer
• Step 8: Go through the hiring process checklist

What does a training officer do?

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1. Identify your hiring needs

   The training officer hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A training officer's background is also an important factor in determining whether they'll be a good fit for the position. For example, training officers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents training officer salaries for various positions.

   Type of Training Officer	Description	Hourly rate
   Training Officer	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$15-34
   Facilitator	A facilitator is responsible for assisting a group event or program, ensuring that the participants coordinate well. Facilitators also monitor that the objectives of the event are smoothly delivered and organized... Show more	$13-33
   Development Coordinator	A development coordinator is responsible for planning various programs and events for an organization or company. They primarily focus on securing funding by holding fundraising events, devising programs to increase brand awareness, and even coming up with various campaigns supporting a cause... Show more	$17-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Training Programs
   • Law Enforcement
   • Non-Emergency Calls
   • Logistics
   • CPR
   • EMS
   • Training Sessions
   • Training Materials
   • EMT
   • Training Events
   • Combat
   • Training Courses
   • CAD
   • Training Objectives

   Check all skills

   Responsibilities:

   • Lead CPR instruction and renewal of CPR certifications to facilities, nurses, and staff in the surrounding area.
   • Manage the command ammunition training program to include forecasting, allocating and resource munitions.
   • Manage the unit ammunition account, expenditure and reporting requirements according to the appropriate regulation.
   • Manage logistics, outlining plans to procure and distribute necessary elements to target destinations in a timely and accurate manner.
   • Respond to HazMat, medical and fire calls.
   • Serve with distinction as the training NCO of ANWB.

   More training officer duties

3. Make a budget

   Including a salary range in the training officer job description is a good way to get more applicants. A training officer salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a training officer in Nevada may be lower than in Virginia, and an entry-level engineer typically earns less than a senior-level training officer. Additionally, a training officer with lots of experience in the field may command a higher salary as a result.

   Average training officer salary

   $48,619yearly

   $23.37 hourly rate

   ---

   Entry-level training officer salary

   $32,000 yearly salary

   Updated December 14, 2025

   Average training officer salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Virginia	$65,515	$32
   2	New York	$59,037	$28
   3	District of Columbia	$57,938	$28
   4	California	$56,782	$27
   5	Maryland	$54,502	$26
   6	Hawaii	$52,900	$25
   7	Pennsylvania	$52,183	$25
   8	Illinois	$49,651	$24
   9	Georgia	$47,518	$23
   10	Texas	$47,438	$23
   11	Missouri	$41,115	$20
   12	Ohio	$39,372	$19
   13	Arizona	$38,269	$18
   14	Nevada	$37,757	$18
   15	Florida	$36,959	$18
   16	Oklahoma	$33,712	$16

   Average training officer salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Highmark	$81,070	$38.98	62
   2	Morgan Stanley	$67,758	$32.58	50
   3	First Hawaiian Bank	$66,362	$31.90
   4	General Dynamics Mission Systems	$62,080	$29.85
   5	Raytheon Technologies	$60,630	$29.15	8
   6	General Dynamics	$57,779	$27.78	23
   7	First Mid Bank & Trust	$57,607	$27.70	14
   8	Virginia Housing Development Authority	$55,707	$26.78
   9	City of Baltimore	$53,749	$25.84	11
   10	Nes Holdings	$51,166	$24.60
   11	Grandbridge Real Estate Capital	$50,303	$24.18	143
   12	Army National Guard	$49,824	$23.95	40
   13	Texas A&M University-Corpus Christi	$47,887	$23.02	4
   14	Agua Caliente Casino Palm Springs	$47,385	$22.78	13
   15	The GEO Group	$47,223	$22.70	111
   16	Menzies Aviation	$45,943	$22.09	4
   17	Airport Terminal Services	$45,894	$22.06
   18	Maricopa County	$44,696	$21.49	4
   19	University of Oklahoma	$43,987	$21.15	27
   20	City of San Antonio	$43,827	$21.07	2

4. Writing a training officer job description

   A training officer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a training officer job description:

   Training officer job description example

   Prudential's purpose is to help people get the most out of life. We will deliver our purpose by creating a culture in which diversity is celebrated and inclusion assured, for our colleagues, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and in exchange, we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow and Succeed.
   
   Reporting to the Pru ACE Training Director, this role's task is to represent and deliver the program objectives of all the segments under Pru ACE through the achievement of their KPIs mainly via agent training which includes facilitation, onboarding, monitoring, performance management and collaboration with those directly (i.e. the Pru ACE Development Officer) and indirectly engaged in their assigned area.
   
   * College graduate major in business management, marketing, communications, teaching or other related fields
   
   * Experience in life insurance agency or bancassurance training, sales management, agency development or a relevant role in the same field of at least 3 years
   * Sales/ team management/training exposure. An advantage if gained in the life insurance industry
   * Substantial knowledge of the life insurance business
   * Computer literate, oral & written communication
   * Knowledge of life insurance agency management and leadership development
   * Facilitation skills and strong training experience
   * Presentation materials
   * Leadership and business development skills
   * Knowledge / practice of adult learning and development
   * Ability to collaborate with and influence
   
   Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with special requirements.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right training officer for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your training officer job on Zippia to find and recruit training officer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting training officers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new training officer

   Once you've found the training officer candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new training officer. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a training officer?