Assistant jobs at University of California - 58 jobs

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule 8 hour variable shifts which may include days, evenings, weekends and holidays Posted Date 11/17/2025 Salary Range: $22.12 - 26.42 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27599 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us. The Valet Attendant plays a vital role in delivering a seamless and welcoming experience for guests by safely and efficiently managing vehicle parking and retrieval. This position requires a high level of customer service, attention to detail, and situational awareness to ensure smooth traffic flow, protect property, and uphold facility standards. Valet Attendants serve as the first and last point of contact for many visitors, making professionalism, courtesy, and reliability essential to the role. Salary range: $22.12 - $26.42 / Hourly Effective 06/22/2025, employees represented by the AFSCME Union will receive a minimum wage of $25. Job Qualifications Press space or enter keys to toggle section visibility * Possess and maintain current California Driver's License. * Ability to operate manual transmission vehicles. * Ability to see aspects of public relations in all facets of the job and the ability to understand the effects of actions on the entire organization. * Ability to recognize the importance of dealing diplomatically with the public, and the importance of a good public appearance. * Ability to establish and maintain cooperative working relationships with security employees, police officers, and Medical Center, NPI & H, and Medical Plaza employees. * Demonstrated ability to assess problematic or emergency situations and plan / execute an appropriate solution based on established guidelines or policies. * Ability to clearly and concisely express ideas using appropriate vocabulary and spelling. * Ability to relay information, either in writing or verbally, in a professional manner. * Ability to independently resolve issues working within set policies and procedures. * Knowledge of applicable geography to expedite calls and to be an effective information source. * Ability to know and use available resources to solve problems. * Physically able to stand for long periods. * Ability to operate security related equipment and general office equipment.

The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. * - Other duties may also be assigned The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at ************************. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DESIRED QUALIFICATIONS: Bachelor's degree preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 105295 * Work Arrangement : Hybrid Eligible

The Division of Stroke (Vascular) in the Department of Neurology at Stanford University seeks a board-eligible or board-certified vascular neurologist to join the Department as a Clinical Assistant Professor or Clinical Associate Professor in the **Clinician Educator Line** . The major criterion for appointment in the **Clinician Educator Line** is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Responsibilities include providing leadership for the Stanford Stroke Clinic and attending four half-days of stroke clinic per week at Stanford (Palo Alto) on Monday and Friday, and 1-2 stroke clinics/week at Tri-Valley. Inpatient duties will be approximately twelve weeks of inpatient vascular neurology/neurohospitalist service at Tri-Valley and taking home call those weeks on nights/weekends. Acute strokes will be handled separately by our Telestroke service. Clinics will be cancelled during the on-service weeks. This position also includes teaching of Stanford medical students, residents and fellows. Time is provided for research and/or other academic pursuits. **QUALIFICATIONS:** The successful applicant should have an MD (or equivalent), be board-eligible or board-certified in vascular neurology, and have completed an ACGME-accredited Neurology residency and Vascular Neurology fellowship. **APPLICATION INSTRUCTIONS:** _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions._ The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants should apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** Interested candidates should submit a CV, a brief candidate statement, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. Questions should be directed via e-mail to Neil Schwartz, Search Committee Chair, c/o Valerie Berland (search administrator) ********************* . To expedite response to your question, please include your name and " **Outpatient Vascular Neurology CE Search** " in your email subject line. Please note that we cannot accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** **The expected base pay range for this position is:** Clinical Assistant Professor: $245,000 - 263,000 Clinical Associate Professor: $284,000 - 302,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It does not include all components of the School of Medicine's faculty compensation program or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits, including housing assistance, please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position **upon hire** . The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Autonomic Disorders in the Department of Neurology at Stanford University seeks a candidate trained in autonomic medicine to join the Department as Clinical Assistant Professor, Clinical Associate Professor, or Clinical Professor in the **Clinician Educator Line.** The major criterion for appointment in the **Clinician Educator Line** is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank will be determined by the qualifications and experience of the successful candidate. Responsibilities are expected to include outpatient evaluation of patients with suspected autonomic disorders, supervision of autonomic testing in the neurodiagnostic lab, and active participation in the teaching of medical students, neurology residents and autonomic fellows. Participation in autonomic section meetings and autonomic fellowship didactics is also required. **QUALIFICATIONS:** The successful applicant should have an MD/DO (or equivalent) and ABPN board certification, with eligibility for a California medical license. Applicants should have completed autonomic fellowship training or have extensive clinical experience in autonomic medicine. Recent graduates who have completed an autonomic fellowship are encouraged to apply. We are particularly interested in candidates who have a strong interest in clinical care and teaching, with additional focus on clinical research. **APPLICATION INSTRUCTIONS:** Applications will be reviewed beginning immediately and accepted until the position is filled. _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions._ The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants must apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ******************************************************** . Please note that we do not accept applications via email. Interested candidates should submit a CV, a candidate statement/letter of intent outlining their interest, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. For general questions regarding this position, please direct inquiries via e-mail to Dr. Mitchell Miglis Search Committee Chair, c/o Gayla Weng (search administrator) ****************** . To expedite the response to your question, please include your name and "Autonomic Medicine CE Search" in your email subject line. Please be advised, it is not permissible to accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** **_The expected base pay range for this position is:_** Clinical Assistant Professor: $241,000 - 259,000 Clinical Associate Professor: $274,000 - 292,000 Clinical Professor: $319,000 - $331,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It may not include all components of faculty compensation or pay from participation in departmental incentive compensation programs. For more information about compensation and our _wide-range of benefits (****************************************************** , including _housing assistance (*************************** , please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position **upon hire** . The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

The Division of Autonomic Disorders in the Department of Neurology at Stanford University seeks a candidate trained in autonomic medicine to join the Department as Clinical Assistant Professor, Clinical Associate Professor, or Clinical Professor in the Clinician Educator Line. The major criterion for appointment in the Clinician Educator Line is excellence in the overall mix of clinical care, teaching, administrative and/or scholarship appropriate to the programmatic need the individual is expected to fulfill. Academic rank will be determined by the qualifications and experience of the successful candidate. Responsibilities are expected to include outpatient evaluation of patients with suspected autonomic disorders, supervision of autonomic testing in the neurodiagnostic lab, and active participation in the teaching of medical students, neurology residents and autonomic fellows. Participation in autonomic section meetings and autonomic fellowship didactics is also required. QUALIFICATIONS: The successful applicant should have an MD/DO (or equivalent) and ABPN board certification, with eligibility for a California medical license. Applicants should have completed autonomic fellowship training or have extensive clinical experience in autonomic medicine. Recent graduates who have completed an autonomic fellowship are encouraged to apply. We are particularly interested in candidates who have a strong interest in clinical care and teaching, with additional focus on clinical research. APPLICATION INSTRUCTIONS: Applications will be reviewed beginning immediately and accepted until the position is filled. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University's research, teaching and clinical missions. The university's central functions of research and education depend on freedom of thought, and expression. The Neurology Department, School of Medicine, and Stanford University value faculty who will help foster an open and respectful academic environment for colleagues, students, and staff with a wide range of backgrounds, identities, and perspectives. Candidates may choose to include as part of their research and teaching statements a brief discussion about how their work and experience will further these values. Applicants must apply directly to Stanford University School of Medicine's Faculty Search and Applicant Tracking (FSAT) website at the following link: ********************************************************* Please note that we do not accept applications via email. Interested candidates should submit a CV, a candidate statement/letter of intent outlining their interest, and the names & contact info for three references. To begin the application process, please click on the Apply Now button on the website linked above. For general questions regarding this position, please direct inquiries via e-mail to Dr. Mitchell Miglis Search Committee Chair, c/o Gayla Weng (search administrator) ******************. To expedite the response to your question, please include your name and “Autonomic Medicine CE Search” in your email subject line. Please be advised, it is not permissible to accept applications via email. Candidates must apply using the Stanford Faculty Positions link above. Visit our department website at: *************************************** The expected base pay range for this position is: Clinical Assistant Professor: $241,000 - 259,000 Clinical Associate Professor: $274,000 - 292,000 Clinical Professor: $319,000 - $331,000 This pay range reflects base pay, which is based on faculty rank and years in rank. It may not include all components of faculty compensation or pay from participation in departmental incentive compensation programs. For more information about compensation and our wide-range of benefits , including housing assistance , please contact the hiring department. Stanford University has provided a pay range representing its good faith estimate of what the university reasonably expects to pay for the position upon hire. The pay offered to the selected candidate will be determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs.

**School of Medicine, Stanford, California, United States** Administration Post Date Dec 16, 2025 Requisition # 107933 The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicineis seeking an Administrative Associate 3 toprovide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website:**************************************** This is a hybrid position that will require to be on site 4 days a week. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,****************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107933** + **Work Arrangement : Hybrid Eligible**

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** This is a hybrid position that will require to be on site 4 days a week. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107933 * Work Arrangement : Hybrid Eligible

**School of Medicine, Stanford, California, United States** Administration Post Date Nov 21, 2025 Requisition # 107795 **Note:** This position is based on the Stanford campus and is a hybrid role (working on-site and from home), subject to operational needs. Applicants must upload a cover letter and resume to be considered. The Division of Hospital Medicinein the Department of Medicine is seeking a highly motivated Administrative Coordinator (Administrative Associate 3) to join its team located at Stanford Health Care. Under the general direction of the Administrative Team Lead, the Administrative Coordinator will provide administrative and operational support to a rapidly growing division. Responsibilities include: supporting the onboarding process for new faculty and staff, serving as the lead administrative support for the executive leadership team, assisting the Admin Team lead in overseeing division events and meetings, responding to and troubleshooting faculty inquiries, and updating and maintaining administrative databases, platforms, and documentation. The ideal candidate is highly organized, detail-oriented, and able to multitask and work independently with limited supervision. This role requires excellent judgment, communication, organization, and time-management skills, as well as strong leadership and interpersonal abilities and a proactive, initiative-driven approach. The successful candidate will work as part of a collaborative team and contribute to a positive, productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **DESIRED QUALIFICATIONS:** + Exceptional organizational skills and attention to detail and accuracy + Demonstrated ability to prioritize own work, multitask, and respect deadlines + Excellent written, oral, an interpersonal communication skills + Personal effectiveness and credibility + Bachelor's Degree **EDUCATION & EXPERIENCE (REQUIRED):** + High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. **PHYSICAL REQUIREMENTS:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. **WORKING STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (** ******************************************************** **) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more. _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107795** + **Work Arrangement : Hybrid Eligible**

**School of Law, Stanford, California, United States** Administration Post Date Dec 18, 2025 Requisition # 107960 **Centers Administrative Coordinator - Stanford Securities Litigation Analytics Project** One Year Fixed-Term **_*NOTE:_** **_This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze._** The Administrative Services Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for a Center's Administrative Coordinator for the Stanford Securities Litigation Analytics Project. This is a one-year fixed-term role with the possibility of extension based on the needs of the Law School. This is a key position supporting the administrative, operational, and programmatic aspects of the Center's research mission. The position works closely with and collaborates with administrative support team members as well as various departments within the law school, reporting to the Associate Director of Administrative Support Services with a dotted-line reporting relationship to the Executive Director of the Stanford Securities Litigation Analytics (SSLA) Project. Stanford Law School, located within one of the world's leading research universities, offers unparalleled professional opportunities. We are recognized for our collegial culture, which is characterized by an intimate and egalitarian atmosphere. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni - all support and inspire each other to explore, excel, and contribute to the world through law. This position offers hybrid flexibility after 3 months in the role, with 100% onsite work. Following this period, this position is expected to be on campus a minimum of 3 days/week. **ESSENTIAL JOB RESPONSIBILITIES** + Act on behalf of the supervisor or department manager in regard to establishing priorities and identifying and resolving administrative problems. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. + Act as liaison between Center staff and the Program Group to coordinate conferences and events and share information. Staff and attend events as necessary. Act as the liaison for high-level speakers to ensure all needs and requests are accommodated. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and ensure the accuracy of content in various unit documents, displays, reports, brochures, social media, and websites. + Prepare presentations for use by the Executive Director in meetings with donors and other stakeholders. + Plan and schedule calendars (s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Manage the Executive Director's schedule and appointments by becoming immersed in the Center's core activities and understanding the many stakeholders and constituents who need to communicate via in-person, telephone, or virtual meetings. + Communicate with outside organizations and individuals to arrange meetings with the Executive Director and/or obtain the necessary information for the Center. + Schedule and coordinate regular staff meetings, including creating agendas and distributing notes. + Create complex reports and spreadsheets that may utilize specialized software, systems,and tools. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Assist with the design and maintenance of digital resource collections created by the staff and interns. + Prepare and manage tracking systems or databases used to manage various processes and store datasets, including speakers, event participants, donor inquiries/opportunities, and key market players. + Website maintenance, including updating and managing content, and ensuring the accuracy of information detailed on the website. + Coordinate the recruiting processes for center staff, interns, or fellows, including creating job descriptions, posting job openings, organizing and reviewing resumes, and schedule interviews, and managing the onboarding process for new center employees. + May lead staff or supervise the day-to-day work of students and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. **EDUCATION AND EXPERIENCE** High school diploma and four years of administrative experience, or a combination of education and relevant experience. + Advanced computer skills and demonstrated experience with office software and email applications, including Microsoft Office and Google Workspace. Knowledge of Oracle Financials and other University systems is desirable. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong written and verbal communication. + Ability to prioritize, multitask, take initiative, and take ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. + Ability to build strong working relationships with people both in person and virtually. + Excellent customer service and interpersonal skills, preferably in an academic setting. Excellent project management skills (including project planning and scheduling, managing internal and external project partners/contractors, and project communication). + Experience working with and managing a budget is preferred. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges that represent its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. _*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ _*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ _*Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Fixed-Term** + **Grade: F** + **Requisition ID: 107960** + **Work Arrangement : Hybrid Eligible, On Site**

Centers Administrative Coordinator - Stanford Securities Litigation Analytics Project One Year Fixed-Term * NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze. The Administrative Services Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for a Center's Administrative Coordinator for the Stanford Securities Litigation Analytics Project. This is a one-year fixed-term role with the possibility of extension based on the needs of the Law School. This is a key position supporting the administrative, operational, and programmatic aspects of the Center's research mission. The position works closely with and collaborates with administrative support team members as well as various departments within the law school, reporting to the Associate Director of Administrative Support Services with a dotted-line reporting relationship to the Executive Director of the Stanford Securities Litigation Analytics (SSLA) Project. Stanford Law School, located within one of the world's leading research universities, offers unparalleled professional opportunities. We are recognized for our collegial culture, which is characterized by an intimate and egalitarian atmosphere. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni - all support and inspire each other to explore, excel, and contribute to the world through law. This position offers hybrid flexibility after 3 months in the role, with 100% onsite work. Following this period, this position is expected to be on campus a minimum of 3 days/week. ESSENTIAL JOB RESPONSIBILITIES * Act on behalf of the supervisor or department manager in regard to establishing priorities and identifying and resolving administrative problems. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. * Act as liaison between Center staff and the Program Group to coordinate conferences and events and share information. Staff and attend events as necessary. Act as the liaison for high-level speakers to ensure all needs and requests are accommodated. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and ensure the accuracy of content in various unit documents, displays, reports, brochures, social media, and websites. * Prepare presentations for use by the Executive Director in meetings with donors and other stakeholders. * Plan and schedule calendars (s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Manage the Executive Director's schedule and appointments by becoming immersed in the Center's core activities and understanding the many stakeholders and constituents who need to communicate via in-person, telephone, or virtual meetings. * Communicate with outside organizations and individuals to arrange meetings with the Executive Director and/or obtain the necessary information for the Center. * Schedule and coordinate regular staff meetings, including creating agendas and distributing notes. * Create complex reports and spreadsheets that may utilize specialized software, systems, and tools. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Assist with the design and maintenance of digital resource collections created by the staff and interns. * Prepare and manage tracking systems or databases used to manage various processes and store datasets, including speakers, event participants, donor inquiries/opportunities, and key market players. * Website maintenance, including updating and managing content, and ensuring the accuracy of information detailed on the website. * Coordinate the recruiting processes for center staff, interns, or fellows, including creating job descriptions, posting job openings, organizing and reviewing resumes, and schedule interviews, and managing the onboarding process for new center employees. * May lead staff or supervise the day-to-day work of students and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. EDUCATION AND EXPERIENCE High school diploma and four years of administrative experience, or a combination of education and relevant experience. * Advanced computer skills and demonstrated experience with office software and email applications, including Microsoft Office and Google Workspace. Knowledge of Oracle Financials and other University systems is desirable. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong written and verbal communication. * Ability to prioritize, multitask, take initiative, and take ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. * Ability to build strong working relationships with people both in person and virtually. * Excellent customer service and interpersonal skills, preferably in an academic setting. Excellent project management skills (including project planning and scheduling, managing internal and external project partners/contractors, and project communication). * Experience working with and managing a budget is preferred. The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges that represent its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. * Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. * Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. * Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Fixed-Term * Grade: F * Requisition ID: 107960 * Work Arrangement : Hybrid Eligible, On Site

Note: This position is based on the Stanford campus and is a hybrid role (working on-site and from home), subject to operational needs. Applicants must upload a cover letter and resume to be considered. The Division of Hospital Medicine in the Department of Medicine is seeking a highly motivated Administrative Coordinator (Administrative Associate 3) to join its team located at Stanford Health Care. Under the general direction of the Administrative Team Lead, the Administrative Coordinator will provide administrative and operational support to a rapidly growing division. Responsibilities include: supporting the onboarding process for new faculty and staff, serving as the lead administrative support for the executive leadership team, assisting the Admin Team lead in overseeing division events and meetings, responding to and troubleshooting faculty inquiries, and updating and maintaining administrative databases, platforms, and documentation. The ideal candidate is highly organized, detail-oriented, and able to multitask and work independently with limited supervision. This role requires excellent judgment, communication, organization, and time-management skills, as well as strong leadership and interpersonal abilities and a proactive, initiative-driven approach. The successful candidate will work as part of a collaborative team and contribute to a positive, productive work culture. The Division of Hospital Medicine is comprised of approximately 160 faculty members (and growing) across five diverse clinical sections and three facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. DESIRED QUALIFICATIONS: * Exceptional organizational skills and attention to detail and accuracy * Demonstrated ability to prioritize own work, multitask, and respect deadlines * Excellent written, oral, an interpersonal communication skills * Personal effectiveness and credibility * Bachelor's Degree EDUCATION & EXPERIENCE (REQUIRED): * High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 107795 * Work Arrangement : Hybrid Eligible

Note - This is a 1 year fixed term position. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. The Civil & Environmental Engineering Department is a joint department in the School of Engineering and the Doerr School of Sustainability. Stanford Engineering (SOE) has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is dedicated to valuing and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change. The Civil and Environmental Engineering Department is seeking an Administrative Associate for the Center for Sustainable Design and Global Competitiveness (SDGC), a research center within the Civil and Environmental Engineering Department (CEE). This position provides event coordination, calendaring/scheduling, financial transactional support, recruitment and program support, and occasional design and communications responsibilities. As part of a collaborative team of staff in CEE, the Administrative Associate will support exciting research programs, student groups, and center events through daily interactions with professors, students, and academic and administrative staff. While event support and client service responsibilities will require this staff member to work in person, the position may include flexible and hybrid schedule opportunities. Civil and Environmental Engineering Website: ************************ In this role, you will: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Provide full financial and procurement transactional support for a research center in the department-including several affiliates programs within the center. Transactions will include purchasing, contracting, travel booking and reimbursement, procurement card transactions, registration fee coordination and processing, and may include gift and other revenue transmittal management. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves and other facilities projects as needed. * Maintain approved content on websites. * Coordinate and support both international and domestic events. * Coordinate recruitment and administrative support for an annual internship program. Education & Experience (Required): * High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, & Abilities (Required): * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task. Education & Experience (Desired): * Demonstrated experience in design for digital and print publication. * Demonstrated skills in writing and editing. * Experience in website editing and maintenance. Physical Requirements: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Standards: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** Pay Range: The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply: We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Fixed-Term * Grade: E * Requisition ID: 108033 * Work Arrangement : Hybrid Eligible

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U. S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www. uci. edu. The mission of the Department of Medicine is to deliver accessible, patient-centered healthcare of the highest caliber, while training compassionate, visionary and innovative clinicians and researchers. Our department's vision is to remain a world leader in academic medicine and to support cutting-edge innovation and discovery. Together, our highly trained clinicians and researchers are leading us into an era of healthcare integration and fulfilling our promise to: Discover. Teach. Heal. Your Role on the Team Under the general supervision of the Division Administrator in the Department of Medicine, the Division Assistant will be responsible for providing support to the functions of all departmental divisions, including financial support in the management of unrestricted accounts and preparation of documents travel and expense reimbursement, many of which are on federal awards. Incumbent will be responsible for purchasing for multiple laboratories using Kuali Financial system and pal card when appropriate. Incumbent will serve as academic personnel coordinator - preparing files, supporting documents for academic appointments, and without salary appointments; and providing audit support for clinical activity. The Division Assistant works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment; many of these tasks involve the handling of confidential information. Incumbent understands implications of the work and makes recommendations for solutions. Incumbent will determine methods and procedures on new assignments. What It Takes to be Successful Required: Strong organizational and communication skills Ability to deal with changing priorities associated with deadlines. Ability to problem-solve. Demonstrated interpersonal skills necessary to establish and maintain a professional working relationship with colleagues, faculty, and other stakeholders Professional experience, business acumen, and integrity to effectively serve and represent the division and department Excellent oral and written communication skills Proven ability to work independently and carry out assigned tasks reliably and accurately Ability to maintain confidentiality of financial, personnel and payroll information Ability to collect and analyze data and make effective related recommendations Ability to work with detail and prioritize workload to ensure job completion with competing deadlines. Ability to work independently and follow through on assignments and deadlines with minimal direction. Working knowledge of computer software in Microsoft Office Suite (e. g. Excel, Outlook, Word, PowerPoint). Excellent communication and interpersonal skills. Ability to explain, change course of action, and use tact to negotiate with physicians, other divisions and departments, and outside vendors verbally and in writing. High school diploma or equivalent experience 1-3 years of relevant work experience with Bachelor of Arts/ Bachelor of Science in related field, or equivalent experience. Preferred: Working knowledge or previous UC system experience Experience working in an academic setting Previous working knowledge/experience in an academic medical practice setting. Working knowledge of University of California basic policies and procedure standards. Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ************** or eec@uci. edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary We are seeking a talented and detail-oriented Administrative Assistant to join the Physics, Mathematics & Astronomy Division administrative team. The successful candidate will possess initiative, good judgment, and strong problem-solving skills, and quickly gain knowledge of department, division, and campus-wide operations. In a moderately complex environment, the Administrative Assistant is responsible for a variety of administrative and clerical activities to support faculty members in PMA. This is a full-time, regular position reporting to the PMA Business Operations Supervisor. This is an on-site position on our Pasadena campus. Essential Job Duties Provide daily administrative support to professors and their research groups. Purchase research equipment and lab supplies using P-card and TechMart administrative systems in accordance with Institute and government policies. Maintain accurate and complete files of purchasing documentation. Resolve billing-related matters and regularly reconcile purchasing requisitions, P-card orders, and other costs. Coordinate in-person group meetings and special events including logistics, lodging, travel, catering, and facilities. Schedule meetings and maintain faculty calendars. Prepare classroom materials. Maintain professors' curriculum vitae, publication listings, and websites. Manage administrative workflows for visitors and postdoctoral scholars, including preparing required forms, entering and tracking data, and maintaining records in Wrike and related systems. Setting up and maintaining pos Provide administrative support as needed to faculty-hosted visitors and scholars. Coordinate domestic and foreign travel arrangements; provide itineraries; process travel expense reports. Ensure compliance with Caltech policies, funding agency, and export regulations. Assist with team department administrative tasks such as in-person weekly seminars and event planning, special event planning, mail sorting, ordering, and maintaining coffee room supplies, and overflow administrative support. Edit and proofread correspondence and office forms, the non-technical sections of manuscripts, PowerPoint presentations, reports, etc. Maintain and update class and professors' websites. In-person on-boarding of new group members Other duties as assigned. Basic Qualifications Bachelor's degree or equivalent. 3 years of administrative experience. Ability to maintain confidentiality. Demonstrated facility with software programs and eagerness to learn new administrative systems. Intermediate-level Excel skills. Experience using Microsoft Office/Office 365 and Adobe. Experience coordinating travel arrangements and making itineraries. Excellent typing and proofreading skills. Ability to work under deadlines and prioritize work effectively. Preferred Qualifications Proactive work ethic requiring minimal direction to accomplish goals. Demonstrated initiative for taking on unfamiliar or additional tasks. Experience with Caltech systems. Required Documents Resume.

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Resnick Sustainability Institute (RSI) was founded in 2009 and has supported research in the areas of energy and sustainability at Caltech since then. RSI is seeking an experienced Administrative Assistant to work with RSI senior managers in support of day-to-day activities of RSI and its staff, including RSI events. The Administrative Assistant will report to the RSI Executive Director of Operations. Essential Job Duties Assist with and manage a wide range of communications, which may include meeting minutes, correspondence, e-mails for internal and external audiences, and social networking postings. Manage and track RSI databases and digital assets. Oversee service contract schedules. Proofread and edit RSI materials, such as white papers, grant applications, and communications. Create visually sophisticated communication materials. Schedule meetings and appointments; keep and manage calendars; keep and maintain RSI mailing lists and contact databases. Support RSI events, including the design of initial event goals, concepts for the event, catering needs, and budget; use commercially available web products to set up meeting websites; manage event registration lists and participant tracking; support overall production of event materials; coordinate the work of event vendors; and process event-related invoices. Use P-card or TechMart (e-procurement application) to purchase goods and services for RSI staff and process reimbursements. Support RSI staff and RSI visitors as needed with travel logistics and expense reports. Work with modern AV equipment and troubleshoot issues throughout the Resnick Sustainability Center. Process and maintain sensitive and confidential information. Perform other related job duties as assigned. Basic Qualifications Two or more years of administrative support experience. Excellent writing, proofreading, and editing skills. Demonstrated ability to coordinate events, including budget planning. Ability to conduct online research pertaining to RSI tasks. Proficient computer skills, including working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Adobe; must be comfortable with learning new applications. Aptitude and willingness to learn about and gain proficiency with internal AV systems. Excellent customer service skills; must use good judgment, diplomacy, and patience. Attention to detail and good time management skills; must have the ability to prioritize, organize, and multitask. Must be ethical, discreet, and committed to maintaining confidentiality. Must be effective, tactful, and professional in both oral and written communications. Work well independently, as well as a member of a team. Preferred Qualifications Visual communications skills, including the use of state-of-the art software tools, including AI, to prepare graphics. Knowledge of the higher education environment and familiarity with working in a non-profit environment. Experience with Caltech's administrative applications. Required Documents Resume (2-page limit) Cover Letter (1-page limit) Samples of webpages or other visual materials that the applicant has prepared and/or created List of two professional references (references may be contacted as part of the application process)

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Reports to the Director of Infrastructure and Maintenance to provide administrative and workflow support to the trade shops. The incumbent will monitor and update workflow systems, including the campus IWMS and timekeeping software. This position ensures timely response to campus-wide service requests, communicates with customers as needed, and supports the Service Center and shop teams with work order tracking, scheduling, and timekeeping processes. Essential Job Duties Follow all safety procedures and maintain a safe and secure work environment. Use the IWMS to monitor daily workflow, update work statuses, support scheduling, and assist with staff timekeeping reviews and approvals. Use the Caltech Timekeeping System to review daily staff timecard activity for payroll processing. Assist with scheduling work assignments using the IWMS scheduling function. Monitor and recommend improvements to processes and procedures to enhance workplace efficiency. Manage daily administrative activities to support shop operations and improve workflow efficiency. Provide communication support between customers, shop staff, and supervisors. Perform other duties as assigned. Basic Requirements High school diploma or equivalent, and at least four years of general office or administrative experience. Excellent interpersonal skills to interact effectively with faculty, staff, students, and visitors. Proficiency with MS Word, Excel, Outlook, and experience with CMMS and timekeeping software. Ability to learn new software and adapt to new technologies. Self-starter with the ability to work independently, maintain confidentiality, and meet deadlines. Strong verbal and written communication skills. Ability to prioritize tasks and meet critical, time-sensitive deadlines. Ability to manage multiple tasks and shift smoothly between competing priorities. Preferred Qualifications Previous Caltech experience or experience working in an academic or construction environment. Proficiency with AiM and Kronos or similar preventive maintenance and timekeeping software would be a plus. Required Documents Resume.

SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling ************** or emailing ***************. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Varies by assignment Appointment Type Temporary appointment not exceeding 180 days, dependent on classification Time Base Varies by assignment Work Schedule Varies by assignment Anticipated Hiring Range Varies by assignment Salary is commensurate with experience. Position Summary The appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. This pool will be used to notify interested applicants when new Clerical and Administrative opportunities become available. Sign up here to indicate your interest in full-time or part-time emergency hire roles (180 day appointments). Minimum Qualifications Strong written and verbal communication skills, including thorough knowledge of English grammar, spelling and punctuation Working knowledge of standard office software packages including word-processing, spreadsheets, databases, electronic mail and calendaring systems Experience with web page development and maintenance Excellent customer service skills Ability to operate standard office equipment Ability to establish and maintain cooperative working relations and to interact effectively with a diverse population Ability to quickly learn basic university infrastructure, policies and procedures Education and Experience: Completion of a high school program or its equivalent. General office support or technical experience (experience requirement may vary based on the opportunity) Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at ******************************************************* The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at **************. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Caltech Dining Services Storeroom & Inventory Support Staff Looking for a non-stop and exciting place to work? Caltech is a world-renowned science and engineering institute harboring some of the world's brightest minds. Our Caltech Dining Services Department (CDS) is in search of hiring and cultivating equally talented individuals who are positive, enthusiastic, and passionate about what they do. We are fast-paced, creative, hands on, and round-the-clock. If you have a great team work ethic, positive attitude, and are indispensably flexible and quick to adapt to an always changing environment, join us and be a part of this leading edge & innovative community. Our mission is to provide great food, service, and experience for our students and community. CDS operates four dining units, Browne Dining Hall, Red Door Marketplace, Broad Café, Avery Kitchen, and 4 student dining halls, serving our entire campus community of undergraduate, graduate, postdoc, faculty, staff, and visitors. We serve over 900 undergraduate students, 7 days a week, on our Meal Plan Program and maintain a burgeoning Catering Department. Job Summary Under minimal supervision, this position is responsible for maintaining and organizing any and all Dining Services locations. This includes, but is not limited to, freezers, refrigerators, dry goods, paper goods, linen, and chemical storage areas. This position will ensure all products are rotated by date of receipt and expiration date, and ensures all products are stored in accordance to health & safety guidelines and requirements. This position will assist all units with receiving and the transportation of goods to various locations. They will assist other departments as needed. They will perform work in accordance with Institute and regulatory agencies' safety standards. A positive, can-do attitude and teamwork are required. Attention to detail and the ability to efficiently organize items and task are a must. We are searching for a candidate that is also flexible, resourceful, and has the drive to take ownership & initiative in any given task. Essential Job Duties Responsible for keeping all storage areas clean and organized at all times. Responsible for safely & efficiently receiving & stocking all orders. Transports goods to and from various units Assists all units with various tasks as needed. Picks up deliveries from the Caltech Post Office and Shipping & Receiving Works with the Storeroom Ordering & Inventory team member in maintaining par stock levels of all items ordered & received in Dining Services Ensure locking of all storage areas throughout the day and at end of shift Informs the managing chefs in the event equipment is not in proper working order. Knowledge and understanding of food allergy awareness. Understand correct food & chemical handling according to local health department guidelines. In the event the Storeroom Inventory & Ordering team member is not present, this position will be required to place orders using order lists as a guide. Responsible for adhering to all CDS standards and procedures. Cultivates a positive and productive workplace through communication, teamwork, ownership, and initiative. Greet and interact with all customers and guests in a professional, genuine, and friendly manner. Depending on shift, may be required to work some weekends, extended shifts, and over-time. May temporarily work a different shift due to unforeseen events or seasonal high-volume event needs. Must be able to handle adverse situations with calm, resolve, a can-do attitude, and positive mindset. Performs other related duties and responsibilities as required or assigned. Basic Qualifications 1+ years of stocking and receiving experience. Customer service oriented Able to take direction with a positive attitude. Strong verbal and written communication skills. Adept using computers, accessing email, and using Microsoft Office products. Ability to lift a minimum of 50 lbs. The selected candidates must pass a pre-employment background investigation and post-offer physical examination to be hired for this position. Selected candidate must maintain attendance and arrive on time for all shifts. Must possess a food handler's certificate or ability to obtain one by the time of hire. Preferred Qualifications High School Diploma or equivalent. Experience working in a food service environment. 1+ years working in a fast-paced, team environment. Required Documents Resume

The Medicare Billing Assistant III in the Government Unit is responsible for reviewing, correcting, and completing billings to ensure accurate and complete billing for Medicare and Managed Medicare payers. Uses multiple databases and applications to analyze information or documents received and take appropriate action. The applications and databases include EPIC, Hospital Rates, CIRIUS, RevCyclePro, Imaging, DDE, and various payer sites. Regular contact is maintained with Patient Financial Services staff, department, and management, as well as patients, billing and professional fees, and collection service vendors. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors, including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The hourly rate of pay $31.22 - $44.69. To learn more about the benefits of working at UCSF, including total compensation, please visit: ***************************************************************************** Required Qualifications * High School Diploma or GED * Six or more months of experience in a hospital or medical billing office environment or a certificate from an accredited medical billing program. * Knowledge of ICD, CPT4, HCPCS, DRG, Revenue, APC Groupers and/or Medi-cal billing codes. * Knowledge of hospital contracts, insurance billing requirements, UB04 claim forms, Medicare, Medi-cal, Managed Medicare/Medi-cal, and compliance program regulations. * Knowledge of electronic billing processes. * Knowledge of computer operation, keyboard functions, adding machine, copy machine, and fax machine operation. * Good analytical, organizational, interpersonal, verbal, and written communication skills. * Ability to follow directions and written procedures. * Must be a motivated individual with a positive attitude and exceptional work ethic. * Computer software skills (i.e. Microsoft Applications and E-mail, etc.). * The ability to work onsite in Emeryville. Preferred Qualifications * EPIC experience. * Medical terminology experience. * Understanding of HIPAA rules and regulations.