Assistant jobs at University of Michigan

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary We are looking for a personable, self-motivated, and organized Clinical Research Assistant to help with recruitment activities for a large, multi-year clinical trial testing the efficacy of behavioral interventions on alcohol misuse and related outcomes among a diverse population of teens. Key job responsibilities include approaching and collecting data from pediatric patients and their parents using a remote recruitment approach (phone calls, texts, emails, letters), conducting chart review, and completing various quality assurance, data entry, and data cleaning tasks. This is a great opportunity for candidates interested in public health and/or psychology, as well as those interested in gaining hands-on experience in clinical research and patient interaction before applying to graduate or medical school. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Characteristic Duties and Responsibilities: Knowledge of all 8 competency domains is expected: * Scientific Concepts and Research Design * Ethical Participant Safety Considerations * Investigational Products Development and Regulation * Clinical Study Operations (GCP's) * Study and Site Management * Data Management and Informatics * Leadership and Professionalism * Communication and Teamwork Position Specific Responsibilities will Include : * Following remote recruitment procedures to approach, obtain consent from, and enroll Michigan Medicine patients and their parents in study activities. These procedures include cold calling to pitch the study and following up with participants who need reminders to complete study activities via phone call, email, and text message. * Using MiChart to review medical charts of study participants and record data according to study procedures. * Completing detailed participant tracking forms accurately and efficiently using Ripple, a web-based software that facilitates participant recruitment and tracking. Required Qualifications* * High school diploma or GED. * Organized, self-motivated, empathic, personable, efficient, and possesses strong communication skills. * Able to work independently, especially in a remote work environment, for extended periods while maintaining effective communication with team leads, study coordinators, and principal investigators. * The Clinical Research Assistant will be expected to prioritize multiple tasks, meet deadlines, and adhere to strict confidentiality policies. * Must be comfortable interacting with diverse populations (particularly participants of diverse races, ethnicities, gender identities, and sexual orientations), and discussing sensitive topics (alcohol and substance use) with study participants. * Must be comfortable with working evening and weekend shifts. Desired Qualifications* * Previous clinical research experience, clinic/hospital work or volunteer experience, and/or knowledge of the research process. * Bachelor's degree in health science, social science, or an equivalent combination of related education and experience. Work Schedule Our team members work four 10-hour shifts or five 8-hour shifts per week between the hours of 10:00am-8:00pm. The days of the week that the Clinical Research Assistant is scheduled may vary. Weekend shifts are shared among the team. One or two weekend shifts per month, between our usual hours of 10:00am-8:00pm, is required. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply Please include a cover letter and resume. We are seeking a passionate and engaged Student Ambassador to represent the College of Arts, Sciences and Letters (CASL) and the Department of Behavioral Sciences, and / or Behavioral Biological Sciences. The ideal candidates will be a dynamic, outgoing, and responsible student who is eager to promote the college and its programs at various events, assist in event management, and communicate with prospective and new students. Responsibilities* * Attend CASL and university promotional events. * Speak about the program to prospective students. * Support in preparing event materials, including the creation of flyers or invitations. * Assist in improving and updating program publicity materials, including bulletin boards, websites, social media, and newsletters. * Conduct CASL building tours, showcasing labs and studios to prospective and admitted students. * Outreach to prospective and admitted students through various communication channels. * Assist faculty in organizing department-based events. * Attend regular meetings with the CASL staff team. * Participate in CASL Welcome Week activities, acting as a friendly, welcoming face for new students Required Qualifications* * Active student enrolled at the University of Michigan-Dearborn. * Strong interpersonal and communication skills. * Detail-oriented with excellent organizational skills. * Knowledge of CASL programs and activities. * Willingness to commit to a full academic year of work (Fall and Winter semesters). * Availability to work during Welcome Week and other major events. Work Schedule Will work up to 10 hours a week when necessary. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

Wayne State University is searching for an experienced Building Coordinator & Admin Assistant I- Law Schoolat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Provide assistance to professional, administrative and management personnel in a staff capacity coordinating personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills which can be acquired through a combination of job related training and on-the-job experience. Provide assistance to professional, administrative and management personnel in the planning, development and administration of unit operating budget. Reconcile various detailed general, restricted, designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities. Coordinate the collection, preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. May possess signatory authority on selected forms and documents. Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff; conduct orientation and training programs. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain information and resolve problems. Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent unit/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information. Participate in and coordinate the preparation and completion of special projects and studies and collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems. Perform related work as assigned. Unique duties: The primary responsibility of this position is to oversee the Law School's building operations and provide other administrative assistant. This entry level professional classification is responsible for job functions that require specialized nontheoretically skills coupled with a procedural understanding of standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies, procedures and functions. This classification does not provide clerical/secretarial support to professional, administrative or management personnel (i.e. word-processing, making travel arrangements, scheduling meetings, maintaining files, etc.) Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This position generally reports to and receives work direction from a professional, administrative or management level position. Qualifications: Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred. Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices. Some knowledge of accounting principles and bookkeeping procedures and applications. Ability to communicate effectively with others. Ability to work under pressure and meet established deadlines. Some supervisory experience preferred. Typically, incumbents have held lower-level clerical and/or secretarial support positions. Preferred qualifications: Ability to lift and carry items weighing 30-50 pounds. Capable of moving and arranging furniture such as chairs, tables, and event setups. Highly organized with strong attention to detail and ability to manage multiple tasks efficiently. Willingness to work on-site five days per week to support day-to-day building operations and administrative needs. School/College/Division: H07 - Law School Primary department: H0701 - Deans Office Law School Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Salary minimum: $45,460 + Salary hire maximum: $54,547 Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Job openings: + Number of openings: 1 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Administrative Assistant II - Department of Surgeryat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience. ESSENTIAL JOB FUNCTIONS + Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department. + Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit. + Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels. + Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department. + Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities. + Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities. + Perform related work as assigned. This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of program activities to assume responsibility for the administrative functioning of a medium size department in the University. Work activities demand the application of many procedures to differing situations and offer the incumbent latitude in determining the sequence in which these procedures should be applied. Situations may also require the search for new applications of procedures and the establishment of new priorities. Work assignments are somewhat complex and require an understanding of a specific discipline, such as accounting or business administration. Incumbents provide instruction and guidance to students, staff and the general public on the department's functioning and provide supervision to non-exempt department staff. Supervision, guidance and assistance is provided to department staff on administrative policies, procedures and functioning. Work assignments are performed independently and under the direction of an academic or administrative head, e.g. Dean, Director, Chairman, Program/Project Director or Manager. This classification is typically located in a department, School, College, Division, Center or Institute. Unique duties: Qualifications: + Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience. + Reasonable knowledge of accounting principles and bookkeeping procedures and applications. + Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices. + Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS. + Some knowledge of and experience with PC and computer based applications and local area network technologies. + Reasonable knowledge of and experience with University policies and procedures. + Some supervisory experience required. + Ability to communicate effectively with others. + Strong analytic and problem solving skills. + Ability to establish and meet deadlines, work under extreme pressure and function independently. + Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc. Preferred qualifications: Reasonable knowledge of research grant/contracts preferred. School/College/Division: H06 - School of Medicine Primary department: H0615 - Surgery Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Salary minimum: 49,781.00 + Salary hire maximum: 59,739.00 Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Job openings: + Number of openings: 1 Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Administrative Assistant II - Department of Obstetrics and Gynecologyat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Position Purpose: Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties required the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience. Essential Job Functions: Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts. Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department. Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for unit. Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures. Provide direction to department employees on methods and procedures. Monitor workflow and staffing levels. Plan and coordinate use of facilities which includes requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for department. Conduct monitor and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities. Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities. Perform related work as assigned. Unique duties: Qualifications: Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience. Reasonable knowledge of accounting principles and bookkeeping procedures and applications. Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices. Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS. Some knowledge of and experience with PC and computer based applications and local area network technologies. Reasonable knowledge of and experience with University policies and procedures. Some supervisory experience required. Ability to communicate effectively with others. Strong analytic and problem solving skills. Ability to establish and meet deadlines, work under extreme pressure and function independently. Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc. Preferred qualifications: School/College/Division: H06 - School of Medicine Primary department: H0610 - Obstetrics/Gynecology Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: 49,781.00 + Salary hire maximum: 59,739.00 Working conditions: Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relate to this position. Job Summary The Office of Academic Multicultural Initiatives (OAMI) is looking for a dynamic, Administrative Assistant to help support the unit's mission and programs. You will provide comprehensive administrative and project management support, demonstrating, discretion. Reporting directly to the unit Director, you will manage confidential information, coordinate daily office operations, and support mission-driven initiatives that promote student success, leadership development, and campus engagement. Why Work at Michigan? In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: * Generous time off * A retirement plan that provides two-for-one matching contributions with immediate vesting * Many choices for comprehensive health insurance * Life insurance * Dental insurance * Long-term disability coverage * Flexible spending accounts for healthcare and dependent care expenses. Responsibilities* * Provide comprehensive administrative support to OAMI's directors and staff. * Oversee daily office operations, including initiating tasks, maintaining supply inventory, and troubleshooting issues as they arise. * Hire, trains, and oversee Welcome Desk student staff, including the preparation of weekly schedules and assignments. * Manage the OAMI general office email account, assessing and responding to inquiries promptly. * Provide high-level administrative and event coordination support for OAMI programs, including student success efforts, leadership development programs, cultural celebrations, and community engagement activities. * Prepare, and reconcile travel, expense, and P-card transactions to ensure accuracy and compliance with university policies. * Work with the Access and Opportunity business office, assisting with HR processes and needs for permanent and temporary employees, including hiring and training needs for OAM and its sponsored programs. * Manage invoices, supplier/vendor payments, purchase orders, and expense reimbursements to ensure accurate processing. Required Qualifications* * Associate's degree preferred (Business or Office Administration), but not required; minimum of four years of work experience in a private business or university environment. * Proficient in computer software, including Microsoft applications, and have a knowledge of University procedures. * Organize complex workloads, adapt to evolving priorities. * Maintain attendance, punctuality, and reliability which are elements of the role. Modes of Work The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements. U-M EEO Statement The University of Michigan is an equal employment opportunity employer. Job Detail Job Opening ID 271450 Working Title OAMI Administrative Coordinator Job Title Administrative Assistant Sr Work Location Ann Arbor Campus Ann Arbor, MI Modes of Work Hybrid Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Organizational Group Equity Inclusion Aa Department Ofc Acad Multicultural Init Posting Begin/End Date 12/02/2025 - 12/16/2025 Salary $48,000.00 - $55,000.00 Career Interest Academic & Student Services Administration Apply Now

Wayne State University is searching for an experienced Project Assistant, WSU Public Health Program - Department of Internal Medicineat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Job Purpose The Project Assistant will provide specialized staff support and assistance in development, implementation, and maintenance of the Tolan Park Adult HIV Program. This position will apply established techniques and methods in servicing internal and external clients, including subcontracted agencies, collaborating programs, and external funders; develop new systems as needed to respond to changing programmatic landscape; and assist administrative leadership team with operational goals, objectives, and services. This position reports to the Associate Director, WSU Infectious Disease Public Health Programs. Essential Functions Participate in and coordinate specific program/project activities, research methodologies, and initiatives. Interface with program/project staff participants and supporters to assess and determine goals, objectives, and needs. Recommend procedural changes to support operational activities, develop materials and informational/promotional activities. Serve as an information source and liaison for the faculty, staff, students, vendors, outside agencies, and the public. Answer questions, provide information and resolve routine problems regarding operations and services. May represent organizations to obtain and exchange information and may conduct on-site visits to establish relationships. May negotiate vendor services, assist in obtaining conference sponsorship. Maintain calendar, schedule appointments for meetings, presentations, activities, services, and conferences and complex travel arrangements. Assist in day-to-day administration of operational activities, establish work schedules and agendas, assign and monitor program/project work activities, and conduct meetings to evaluate work activities. Develop and maintain systems to prepare for multiple annual site visits and audits by funders. Coordinate teams in preparation for site visits and coordinate responses to site visit reports. Ensure all administrative elements are reviewed and accurate. Coordinate grant submissions ensuring proper formatting, copy editing, and timing. Prepare written correspondence, memorandums, reports, and informational pieces on program activities. Develop handbooks, brochures, and/or informational packets related to program/project. May perform complex typing duties and process complex documentation with the use of appropriate software. Monitor unit-budgeted expenditures accounts for supplies and resources. Prepare financial activity reports on programs and other budget allocations. Complete statistical reports on operational and related fiscal activities to keep program leadership apprised of needs or concerns. Handle purchasing of approved expenses. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information. May functionally supervise very small (1-2) part-time temporary student, college work study, and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Perform other related duties as assigned. Unique duties: Qualifications: Education: Bachelor's degree Bachelor's degree with from an accredited college or university in Public Health, Healthcare Administration, Business Administration or related field. An equivalent combination of job-related experience and education will be considered. Experience: Intermediate (3 to 4 years job-related experience) Experience in community-based health programs and services is strongly preferred. Experience in organizational management and project planning. Experience working with data, creating charts, graphs and tables. Experience supporting program audits or compliance site visits. Experience working with research projects. Experience purchasing and inventory of supplies and resources. Experience handling business office operations. Knowledge, Skills, And Abilities: Knowledge of preparing grant applications and proposals Ability to communicate effectively, both verbally and in writing, and have a high level of customer service skills. Strong interpersonal skills to establish and maintain productive working relationships with physicians, patients, their families, and other individuals both inside and outside the practice area. Ability to perform bookkeeping duties, including strong analytical and problem-solving skills. Ability to establish and meet deadlines, work under pressure, and function independently. Moderate to high skill level utilizing Microsoft Office products, especially Excel Preferred qualifications: School/College/Division: H06 - School of Medicine Primary department: H0609 - Internal Medicine Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: 50,000 + Salary hire maximum: 59,000 Working conditions: Normal Office Environment. Overtime may be required. Occasional local travel may be required. Some evening or weekend hours may be necessary. Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Project Assistant, WSU Public Health Program - Department of Internal Medicine at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Job Purpose The Project Assistant will provide specialized staff support and assistance in development, implementation, and maintenance of the Tolan Park Adult HIV Program. This position will apply established techniques and methods in servicing internal and external clients, including subcontracted agencies, collaborating programs, and external funders; develop new systems as needed to respond to changing programmatic landscape; and assist administrative leadership team with operational goals, objectives, and services. This position reports to the Associate Director, WSU Infectious Disease Public Health Programs. Essential Functions Participate in and coordinate specific program/project activities, research methodologies, and initiatives. Interface with program/project staff participants and supporters to assess and determine goals, objectives, and needs. Recommend procedural changes to support operational activities, develop materials and informational/promotional activities. Serve as an information source and liaison for the faculty, staff, students, vendors, outside agencies, and the public. Answer questions, provide information and resolve routine problems regarding operations and services. May represent organizations to obtain and exchange information and may conduct on-site visits to establish relationships. May negotiate vendor services, assist in obtaining conference sponsorship. Maintain calendar, schedule appointments for meetings, presentations, activities, services, and conferences and complex travel arrangements. Assist in day-to-day administration of operational activities, establish work schedules and agendas, assign and monitor program/project work activities, and conduct meetings to evaluate work activities. Develop and maintain systems to prepare for multiple annual site visits and audits by funders. Coordinate teams in preparation for site visits and coordinate responses to site visit reports. Ensure all administrative elements are reviewed and accurate. Coordinate grant submissions ensuring proper formatting, copy editing, and timing. Prepare written correspondence, memorandums, reports, and informational pieces on program activities. Develop handbooks, brochures, and/or informational packets related to program/project. May perform complex typing duties and process complex documentation with the use of appropriate software. Monitor unit-budgeted expenditures accounts for supplies and resources. Prepare financial activity reports on programs and other budget allocations. Complete statistical reports on operational and related fiscal activities to keep program leadership apprised of needs or concerns. Handle purchasing of approved expenses. Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information. May functionally supervise very small (1-2) part-time temporary student, college work study, and technician support staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels. Perform other related duties as assigned. Unique duties: Qualifications: Education: Bachelor's degree Bachelor's degree with from an accredited college or university in Public Health, Healthcare Administration, Business Administration or related field. An equivalent combination of job-related experience and education will be considered. Experience: Intermediate (3 to 4 years job-related experience) Experience in community-based health programs and services is strongly preferred. Experience in organizational management and project planning. Experience working with data, creating charts, graphs and tables. Experience supporting program audits or compliance site visits. Experience working with research projects. Experience purchasing and inventory of supplies and resources. Experience handling business office operations. Knowledge, Skills, And Abilities: Knowledge of preparing grant applications and proposals Ability to communicate effectively, both verbally and in writing, and have a high level of customer service skills. Strong interpersonal skills to establish and maintain productive working relationships with physicians, patients, their families, and other individuals both inside and outside the practice area. Ability to perform bookkeeping duties, including strong analytical and problem-solving skills. Ability to establish and meet deadlines, work under pressure, and function independently. Moderate to high skill level utilizing Microsoft Office products, especially Excel Preferred qualifications: School/College/Division: H06 - School of Medicine Primary department: H0609 - Internal Medicine Employment type: * Regular Employee * Job type: Full Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Annual Salary * Hourly rate: * Salary minimum: 50,000 * Salary hire maximum: 59,000 Working conditions: Normal Office Environment. Overtime may be required. Occasional local travel may be required. Some evening or weekend hours may be necessary. Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Department of Chemical Engineering at the University of Michigan College of Engineering is at the forefront of research in human health, sustainable energy, and programmable matter. We are committed to creating a positive, inclusive workplace and providing flexible work arrangements. Reporting to the Department of Chemical Engineering Chair and working closely with department leadership, providing highly responsible administrative support in a fast-paced and high-energy environment. What You'll Do * Draft, edit, format, and proof communications, letters, documents, reports, presentations, and other technical writing, using Word, Excel, PowerPoint, Dropbox, and Google Workspace. This will require understanding the Department's strategic objectives and the underlying supporting data, as well as an ability to compose and edit work products with limited supervision and guidance. * Thrive in a highly collaborative and dynamic environment that requires flexibility, strong teamwork, and the ability to step in wherever support is needed. * Provide complex calendar management for the Department Chair. * Schedule meetings for department leadership, often including high-level University and external contacts, professionally and efficiently. Coordinate on-site logistics, including greeting, orienting, and escorting external guests to their scheduled meetings with the Chair. * Maintain a collaborative partnership with the Unit Administrator, ensuring clear and timely communication on faculty-meeting follow-ups, College deadlines, and Chair-related meetings involving shared responsibilities. Consult on department-wide events and uphold clear lines of communication within the department's organizational structure to support efficient, aligned operations. * Staff department meetings, including faculty meetings and other committees, creating meeting agendas, catering, providing appropriate meeting materials based on meeting objectives, preparing minutes as necessary, and tracking follow-up activities. * Provide technical meeting support: slide presentations, audio/video support as needed. * Coordinate domestic and international travel arrangements for the Chair, including air and car travel reservations, hotel accommodations, detailed travel itineraries, and appropriate prep materials. * Prepare and submit expenses for reimbursement, reconcile P-card charges, and follow up on any discrepancies. * Support faculty recruitment, selection, and appointment process, including staff support to search committees, arranging candidate visits, detailed travel and on-campus meeting itineraries, and other appropriate material preparation. Also, serve as the primary contact and escort for faculty candidates. Support casebook process for newly selected faculty to include drafting letters for the chair and coordinating with department leadership throughout the process. * Provide support as staff lead for casebooks associated with faculty reviews and promotions. Assist tenure, promotion, and review committees with the administrative processes, including the development of internal timelines for chair and committee chairs to ensure the timely submission of the casebook to the CoE. * Provide support as staff lead for the department faculty awards committee. Maintain faculty awards database and provide reports and summary information to the department faculty awards chair and committee. Assist with award submission processes, proof documents for the committee to ensure letters and documents are correctly formatted and in compliance with award submission requirements. * Assist with faculty appointments in collaboration with department leadership, including Emeritus and courtesy appointments, sabbatical requests, etc. * Serve as part of the broader administrative team that supports faculty, assisting as needed with department-wide events and providing coverage for the faculty support team during absences or periods of increased workload. * Work collaboratively with department leadership to manage on- and off-campus department-level events, achieving the stated event objectives. This includes managing event budgets, logistics (e.g., room scheduling, equipment, vendor relationships, catering, invitations, RSVPs, and other communications), and documenting and tracking follow-up activities as necessary. Events include the annual Katz Lectureship, faculty retreats, Professorship ceremonies, department celebrations, special visitors/guests, Chair Chats, and more. * In collaboration with department leadership, serve as the point of contact for communicating significant life events to the Dean's Office of Michigan Engineering, including bereavements, and coordinate appropriate gestures or acknowledgments, ensuring cultural sensitivity and appropriateness. * Additional duties, as assigned, to support the Department Chair and department leadership. Who We Are Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good. Why Work at Michigan? In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include: * Generous time off * A retirement plan that provides two-for-one matching contributions with immediate vesting * Many choices for comprehensive health insurance * Life insurance * Long-term disability coverage * Flexible spending accounts for healthcare and dependent care expenses * Maternity and Parental Leave Required Qualifications* * Bachelor's degree or an equivalent combination of education and experience. * 5+ years of relevant administrative support experience, including experience organizing and staffing meetings and events. * Proven discretion and ability to maintain strict confidentiality when handling sensitive and departmental information. * Proven professionalism and ability to manage competing responsibilities while communicating on behalf of the Chair with tact, diplomacy, and respect for others' time and commitments. * Demonstrated strong computer skills, including experience working with Microsoft Office, Google Workspace, and other office software. * Must be able to take direction from several different people and have proven ability to prioritize tasks with conflicting deadlines, handle frequent interruptions, and meet deadlines. * Proven ability to work independently and effectively in teams. Flexibility, positive attitude and exceptional work ethic are essential. * Commitment to a supportive, inclusive, and safe working environment for all members of our community. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Caswell Diabetes Institute is seeking an experienced administrative professional to provide advanced support for our team. This role requires extensive experience in event management and programming. The ideal candidate will help identify, develop, manage, execute, and evaluate a variety of enrichment events and programs. Strong analytical, organizational, and communication skills along with excellent attention to detail are essential for success. We value team members who contribute to a positive and inclusive work environment by building trusted partnerships, embracing continuous learning, and creating meaningful experiences. Respect for others and a results-oriented approach are important to us. If you are committed to providing thoughtful and consistent administrative support, and enjoy fostering collaboration and efficiency, we encourage you to apply! This position requires regular onsite work to support in-person events and ensure smooth daily operations. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Who We Are By supporting rigorous science and its integration with patient-centered clinical care, the Caswell Diabetes Institute (CDI) leads the way to prevent, treat, and cure diabetes, its complications and related metabolic diseases. Established in 2020, the CDI envisions a future free from the burden of diabetes and its complications, where groundbreaking research seamlessly translates into innovative, patient centered care that transforms lives worldwide. By supporting rigorous science and its integration with patient-centered clinical care, the Caswell Diabetes Institute (CDI) leads the way to prevent, treat, and cure diabetes, its complications and related metabolic diseases. Established in 2020, the CDI envisions a future free from the burden of diabetes and its complications, where groundbreaking research seamlessly translates into innovative, patient centered care that transforms lives worldwide. Responsibilities* Enrichment Programming and Events * Plan, coordinate, and execute a comprehensive schedule of in-person and virtual events, programs, and activities. * Manage multiple projects at various development stages while tracking and maintaining individual event budgets. * Oversee all logistics, including travel arrangements, conference room setup/teardown, catering, A/V support, management of both in-person and virtual meetings, and follow-up. * Streamline event planning processes by evaluating, developing, and implementing best practices for greater efficiency and impact. * Develop and track key performance indicators to assess programming, analyze results, and prepare project reports. * Process expense reports, reimbursements, and procurements using Emburse Enterprise and M-Pathways, ensuring compliance with university policies. * Reconcile P-card statements and coordinate honorariums, and other financial processes. * Arrange faculty, guest speaker, and recruitment visits, managing travel, itineraries, and onsite logistics. Member Engagement * Assess current faculty and make recommendations regarding new opportunities and synergies for collaboration and match to funding opportunities. * Develop and maintain the CDI databases, including databases for grant opportunities and honorifics for faculty and trainees. Create and maintain comprehensive, accurate profiles for new faculty members on the CDI website. Regularly update CDI member webpages with news, research highlights, and relevant resources. * Review, refine, and update existing CDI faculty processes and benefits of institute membership and align with overall institute goals. * Serve as a primary point of contact for member questions and support requests, ensuring timely and helpful responses. Provide general administrative support to facilitate seamless engagement. * Facilitate member communication: Send personalized notifications to members featured in newsletters and track awareness and engagement. Collaborate with the communications team to provide newsletter and message content and maintain targeted dissemination lists. Administrative Support * Coordinate individual and complex meetings, including scheduling, creating agendas, preparing materials and taking meeting minutes. * Develop content for Managing Director?s presentations, newsletters, web, or other communications outlets including for philanthropy. * Utilize tools to measure institute performance using quantitative metrics (e.g., grant proposals, paper submissions, publications, and research funding). * Staff and support CDI Advisory Boards and Committees, as needed. * Initiate, draft, edit, and finalize a variety of documents, including agendas, meeting minutes, protocols, presentations, slides, complex tables, policies, processes, reports, guidelines, or other materials for meetings. * Serve as backup support to other administrative staff as needed. Required Qualifications* * Bachelor's degree, or comparable years of experience. * Set and act on priorities as specified by the Events/Enrichment Manager. * Maintains a positive attitude and is collaborative, collegial, and creative. * Ability to successfully complete multiple tasks within established and changing deadlines. * Experience in developing, documenting, and tracking program performance metrics, and outstanding analytic and problem-solving skills. * Proven database development and maintenance experience. * Excellent listening, written, and verbal communications skills. * Ability to work effectively with all levels of faculty, management, and staff. * Strong time management, organizational, leadership, and teamwork skills. * Commitment to exemplary service, problem solving, and teamwork in an academic research setting. * Self-directed with the ability to act independently. * Demonstrated knowledge and use of relevant technology (e.g. Google Forms, Sheets, Docs, and Drive), office automation (e.g. Word, Excel, PowerPoint, Outlook, etc.), scientific research databases (e.g., PubMed, NIH Reporter, etc.) and artificial intelligence tools (e.g., ChatGPT). Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position. The College of Arts, Sciences, and Education seeks an Administrative Assistant Intermediate who will provide on campus reception and administrative support to faculty, students, and the general public. A key expectation of this role is to provide friendly and proactive assistance to all visitors and staff, ensuring that everyone receives support regardless of the request. Flexibility and a team-oriented attitude are essential. The Administrative Assistant Intermediate position will have a work schedule of 4 days a week in-person with 1 remote day. This position will report to the Staff Supervisor Senior. Responsibilities* Reception * Serve as the college's primary reception for in-person, phone, and email inquiries * Greet visitors, address inquiries or complaints, and direct them to appropriate contacts * Manage main phone line and CASE email; respond to inquiries, relay information, and take messages in person and remotely * Notify staff and faculty of relevant policy or procedural changes * Notify students of course cancellations/provide cancellation signage Administrative Tasks * Prepare routine correspondence and bulk communications * Perform digital filing, copying, scanning, faxing, and mail sorting/distribution * Maintain office supply inventory * Oversee copier machines/service contracts/routine maintenance * Process swipe access requests/ensure all faculty have access to 220 * Schedule appointments, manage calendars as requested * Complete room reservations and facilities maintenance requests * Compile and prepare basic data, charts, and reports for presentations as directed * Provide general assistance for execution of events * Execute special projects to support college needs Program-Specific Tasks * Collect and maintain records of course syllabi and faculty office hours * Process music jury sheets * Assign and track music lockers * Support faculty search process * Assist with travel arrangements for invited guests * Other duties as assigned Required Qualifications * High school education or equivalent * 2 or more years of office administrative support experience * Experience using office equipment, technology and software * Must have successful customer service experience * Proficiency in Google Suite and Microsoft Office Suite Why Work at U-M Flint? In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include: * Generous time off * A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting. * Many choices for comprehensive health insurance * Life insurance * Long-term disability coverage * Flexible spending accounts for healthcare and dependent care expenses. Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier

Wayne State University is searching for an experienced Technician - Office Assistant -TRIOat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): + Manage office tasks: scheduling appointments, answering calls, and maintaining records. + Organize and maintain accurate student files, attendance records, and program documentation. + Track deadlines for college and career readiness programs (e.g., FAFSA, college applications, job fairs). + Collect and organize data for program evaluation and reporting requirements. + Track student participation and outcomes for TRIO performance reports. Qualifications: Experience in supporting university staff in a range of office/admin duties. School/College/Division: H92 - VP Student Affairs Primary department: H9212 - Office of Academic Student Affairs (H9212) Employment type: + Temporary Employee + Job type: Fractional Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Hourly Wage + Hourly rate: + Salary minimum: TBD + Salary hire maximum: TBD Working conditions: Office and Classroom environment Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): * Manage office tasks: scheduling appointments, answering calls, and maintaining records. * Organize and maintain accurate student files, attendance records, and program documentation. * Track deadlines for college and career readiness programs (e.g., FAFSA, college applications, job fairs). * Collect and organize data for program evaluation and reporting requirements. * Track student participation and outcomes for TRIO performance reports. Qualifications: Experience in supporting university staff in a range of office/admin duties. School/College/Division: H92 - VP Student Affairs Primary department: H9212 - Office of Academic Student Affairs (H9212) Employment type: * Temporary Employee * Job type: Fractional Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Hourly Wage * Hourly rate: * Salary minimum: TBD * Salary hire maximum: TBD Working conditions: Office and Classroom environment Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Responsibilities* The University of Michigan, School of Nursing (UMSN) is looking for a temporary office assistant with a positive outlook and flexible attitude to perform a combination of front desk reception and proctoring duties. Hours: 15-25 hours per week Shift: Monday-Friday 8am-8pm. Most shifts will be scheduled in this time frame. Early mornings and/or evenings may be required. Some weekend shifts may be required. Proctoring duties include: * Check identification before testing and seats examinees for testing. * Monitor students during test sessions to ensure a secure testing environment, actively circulating the testing room to watch for prohibited behaviors and materials. * Distribute and collect test materials. * Professionally confront student if irregularities are observed and report suspected irregularities to the testing coordinator. * Controls admission to and from the testing room. * Completes exam proctoring check-off sheet. * Performs other duties as assigned. Facilities duties include: * Assist with moving office furniture. * Spot cleaning offices and common areas as directed (vacuum, mop, wipe down desks & drawers), often in preparation for office moves. * Assist with general facilities duties including key distribution, package deliveries, driving errands in school minivan. Front desk receiption duties include: * Greet all persons entering building, serving as first point of contact for students, faculty, staff, and visitors. * Respond to the exterior door buzzer and manually admit visitors without MCard access. * Politely enforce building entry requirements. * Direct persons to correct destination. * Appropriately direct inquiries from students, faculty, staff and visitors. * Ensure knowledge of building activities and room schedules. * Triage facility problems. * Maintain security awareness. * Maintain Lost and Found, and lock-up and secure valuable items. * Accept deliveries. * Provide general administrative and clerical support as assigned. * Tidy and maintain the reception area. Required Qualifications* Education and Experience * High school diploma * 1-2 years of office or facilities experience * Valid driver's license * Routinely move office equipment weighing up to 35 lbs. Attributes * Solid verbal and written communication skills. * Professional personal presentation. * Customer service orientation. * Attention to detail. * Demonstrated initiative and reliability in previous roles. * Knowledge of customer service principles and practices. * Ability to prioritize and facilitate multiple requests for assistance. * Ability to work with a large number of people. * Knowledge of administrative and clerical procedures. * Knowledge of computers and relevant software applications. * Ability to work a flexible schedule to include occasional early mornings and evenings. Desired Qualifications* Working knowledge and understanding of the U-M organization, policies and procedures. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations. Job Summary The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to build a better world through business. Through our powerful ideas, purpose-driven leaders, and positive impact, we empower business leaders to improve the world. Learn more about Ross HERE

How to Apply Please submit your resume and a brief cover letter outlining your interest and relevant experience. Responsibilities* * Review digital course materials (e.g., documents, slides, PDFs, and multimedia) for accessibility compliance * Assist in remediating documents and other digital assets to meet digital accessibility standards * Support the creation of accessible text, images, tables, and captions in instructional materials. * Collaborate with faculty and staff to improve accessibility within Canvas. * Conduct basic accessibility checks using technological tools provided. * Maintain accurate records of completed accessibility work and provide reports as needed. * Participate in ongoing training related to digital accessibility. Required Qualifications* * Must be a current University of Michigan-Dearborn student Desired Qualifications* * Demonstrate excellent oral and written communication skills, interpersonal skills, including enthusiasm for work, initiative and follow-up skills * Interact with others in a friendly, open, and accepting manner * Ability to follow instructions accurately, work independently, multi-task, creatively and independently problem solve, and research various mediums for information. * Work in a team environment * Handle confidential and sensitive information Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply ATTENTION: FACULTY APPLICANTS APPLY HERE ***********************************

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Department of Human Genetics is seeking a Senior Administrative Assistant to join our administrative team and serve as Administrative Assistant to the Chair. The primary responsibility of this position is to provide direct support to the Chair. Additional duties include assisting with faculty affairs, providing limited HR support, leading and supporting departmental events, offering programmatic support for academic activities, serving as a purchasing back-up, and helping to staff the front office. Candidates for this position must excel in the following key skills: efficient and strong organizational skills, problem solving ability, excellent planning and follow-through, high quality writing skills, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to handle sensitive matters in a discreet manner. The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the capability to balance multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with faculty, staff, and external partners across the Department and the Medical School will be essential. This position will report jointly to the Department Chair and Administrative Manager. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Who We Are The Department of Human Genetics (DHG) at Michigan Medicine is proud to be recognized as the first dedicated human genetics department in the United States. As one of nine basic science departments within the Medical School, our primary mission is to advance the fields of genetics and genomics through teaching and research, deepening our understanding of biology and human disease. Our department is also known for its vibrant community. We host annual social events, including a department picnic and a departmental retreat, fostering connections among faculty, staff, and students. In addition, our engaged Administrative Team works closely together and enjoys socializing together. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Assisting the Department Chair * Draft, edit, format, and proof communications, documents, reports, presentations, and other technical writing using Word, Excel, PowerPoint, Dropbox, Outlook, Google Workspace, and website editing software. Requires understanding of the Department's strategic objectives and related data, with the ability to produce high-quality work products independently. * Manage complex calendar for the Department Chair. * Schedule meetings for Department Leadership, often coordinating with high-level University contacts in a professional and efficient manner. * Organize and staff departmental meetings, including faculty and committee meetings. Responsibilities include preparing agendas, distributing meeting materials, recording minutes, conducting post-meeting surveys (using Qualtrics or similar software), and tracking follow-up actions. * Coordinate domestic and international travel arrangements for the Chair, including airfare and transportation, hotel accommodations, detailed travel itineraries, and supporting materials. * Prepare and submit expense reimbursement requests, reconcile P-card charges, and resolve any discrepancies. * Perform other duties as assigned. Event Management and Visiting Speaker Coordination * Collaborate with Department leadership and the Communications Specialist to organize the annual seminar series and lectureships. Responsibilities include arranging speakers' travel (air and ground transportation, hotel accommodations, detailed itineraries, and necessary preparation materials) as well as processing reimbursements and honorariums. * Coordinate on- and off-campus departmental events in partnership with Department leadership and the Communications Specialist, ensuring event objectives are met. Duties include managing event budgets and logistics (room scheduling, equipment, vendor relations, catering, invitations, RSVPs, and communications), and tracking and documenting follow-up activities as needed. Key annual events include the Department's picnic, faculty retreat, and annual retreat. Access and Human Resources Assistance * Provide limited support for student temporary appointments, including preparing job postings and offer letters, processing appointments, and assisting with onboarding and offboarding. * Manage Department building access, key requests, and Level 2 access, ensuring all necessary lab safety training requirements are met prior to granting access. * Collaborate with the Children on Campus Program and EHS to support high school appointments, including coordinating the Genetics Immersion Program and assisting with high school students working in faculty labs during the summer. Faculty Affairs Assistance * Assist with the faculty recruitment process, including arranging candidate visit schedules; coordinating air and ground travel reservations, hotel accommodations, and detailed travel itineraries; and preparing necessary materials. Serve as the primary contact and escort for faculty candidates. Support the appointment process for newly selected faculty in collaboration with the Office of Faculty Affairs and Department Leadership, and help onboard new faculty members. * Assist with the faculty promotion process in coordination with Office of Faculty Affairs and Department Leadership. * Support faculty appointments in partnership with the Office of Faculty Affairs and Department Leadership, including emeritus and adjunct appointment renewals, LEO lecturer renewals, appointment changes, faculty retirements, and terminations. Assist with both onboarding of new faculty and offboarding of departing faculty. Programmatic Support * Support Department-sponsored academic activities, including coordinating student and research fellow attendance at the American Society of Human Genetics (ASHG) conference and organizing the Department's alumni event at ASHG. Also assist with staff and faculty attendance for student recruitment efforts at the ABRCMS conference. * Provide support for the Department's two summer academic programs: the Genetics Immersion Program, which introduces high school students to genetics, and the Summer Student Program, which engages undergraduate students to learn about our master's and PhD programs in genetics. Primary Purchasing Back-up * Serve as the primary purchasing back-up for the Department helping to process M-Marketsite carts when the Purchasing Clerk is out of the office. General Front Office Support * Serve as a key front office contact, sharing responsibilities such as answering phones, accepting packages, greeting visitors, opening and closing the office, cleaning up after hosted events, scheduling conference rooms, and distributing mail. Submit general fund facility work orders as needed. * Provide administrative support to other faculty members as needed, including coordinating complex travel arrangements and scheduling large meetings. Required Qualifications* * Bachelor's degree and a minimum of two years of relevant experience. * Exceptional organizational skills, accuracy, attention to detail, and follow-through. * Effective at working independently as well as collaboratively within teams. * Flexibility, a positive attitude, and a strong work ethic. * Proven ability to prioritize tasks with conflicting deadlines, manage interruptions, and meet deadlines. * Excellent oral and written communication skills, with experience in editing, proofing, and writing. * Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Google Workspace; willingness to learn new software platforms. * Ability to take direction from multiple supervisors and coordinate with various offices across the University. * Demonstrated ability to interact professionally and confidentially with a diverse range of stakeholders. Desired Qualifications* * Experience arranging travel for others in an assisting role. * Experience preparing expense reimbursements. * Experience scheduling meetings and managing calendars for one or more leaders. * Experience preparing agendas for outside visitors. * Experience with event coordination experience. * Advanced computer skills, including proficiency with Excel, Concur, MS Word, PowerPoint, Adobe Acrobat, Outlook, Google Workspace, Dropbox, Qualtrics or other survey software, and website editing software. * Thorough knowledge of University travel and reimbursement policies and procedures Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how our position will align with your career aspirations and skills. Submit both a cover letter and a resume as one file (because of system limitations). For questions about this role or accommodation requests, contact [email protected]