Administrative Assistant jobs at University of Pittsburgh - 28 jobs

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Medical Program Assistant The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. * Excellent organizational and time-management skills with a keen attention to detail. * Ability to plan and carry out work without direct supervision. * Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. * Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: * Serves as the primary contact and subject matter expert for specified program policies and procedures * Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring * Coordinates with senior management to define program goals and fiscal objectives * Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff * Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports * Identifies opportunities for program improvements and makes recommendations to the appropriate entities * Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: * The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. * SMPH University Staff Benefits Flyer 2026 Required Qualifications: * Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: * Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. * Experience in a medical setting, preferably with scheduling or administrative duties. * Training in and knowledge of HIPAA regulations. * Experience providing office or administrative support in the UW or UW Health System. Education: * H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Salary: $21.98 - $24.73 per hour Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 000630/30-423 FLSA Status: Non-exempt POSITION SUMMARY: This highly skilled paraprofessional position requires the exercise of considerable initiative, independent judgment, high-level administrative work, and discretion to support and facilitate the roles of Associate Deans. The position reports to the Associate Deans as assigned. DUTIES AND RESPONSIBILITIES: Provides overall administrative support to the Associate Dean(s) of the College of Osteopathic Medicine (COM): Takes proactive initiative to support the daily executive functioning of the Associate Deans. Manages the Associate Dean(s)' appointment calendar and coordinates with others within the COM, University, and outside entities to meet scheduling needs. Assists in travel arrangements and related events. Manages the Associate Dean(s)' procurement card according to established University policies. Provides administrative support for the Associate Dean(s)' meetings including scheduling, taking meeting minutes, creating agendas, compiling packets/slides/handouts, maintaining accurate contact lists and communications, and tracking completion of follow-up tasks/action items. Manages multiple and competing priorities and schedules simultaneously. Assists in projects related to the work of the Associate Dean(s): Takes responsibility for assigned projects, completing related tasks, and identifying and implementing strategies to improve processes and procedures related to the projects. Develops and maintains standard operating procedures (SOPs) for departmental processes and implementation of COM policies. Creates and maintains accurate files related to the departments, committees, events, and assigned projects. Effectively communicates with members of the team to ensure accurate record-keeping. Facilitates timely completion of assigned tasks through regular reminders and follow-ups ahead of deadlines. Assists in the development of written and printed materials for projects, accreditation, curriculum documents, events, etc. Helps to maintain documents related to faculty and staff within the Associate Dean(s)' department. Assists in the maintenance of the Associate Dean(s)' budget: Collaborates on budget oversight and record-keeping. Provides regular monitoring and budget status reports. Serves as a primary point of contact for the Associate Dean(s) connecting with leaders and personnel from the University, outside entities, and the COM: Professionally represent the COM and the Associate Dean(s). Develop meaningful relationships while maintaining confidentiality and discretion in communications. Ensure frequent and timely follow-up communications, proactively identify needs and resolve communication gaps. Completes other duties as assigned. REQUIREMENTS: Minimum qualifications: Associate degree in a related field from an accredited institution and work-related experience as an administrative assistant Excellent time management and organization skills Strong technical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs Ability to work independently on complex and confidential issues Experience preparing reports Excellent communication skills Knowledge and experience in accounting and financial management principles Ability to lift up-to 25 pounds. The position requires the ability to travel and enter facilities that may not be ADA-compliant. Preferred qualifications: Bachelor's degree from an accredited institution in business administration or related field Work-related experience as an administrative assistant to a Dean, Associate Dean, or other executives in a healthcare-related or medical education field Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff, and others). Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Salary: Minimum of $16.00 per hour but may vary based on experience and/or specialized needs of assigned area Position Status: Full-time (35 hours) temporary and Part -time temporary positions Hours: Varied FLSA Status: Non-exempt POSITION SUMMARY: The Administrative Assistant assists with department based administrative needs. This person should be dedicated to creating a positive and welcoming environment for all students, parents, staff and faculty who may need assistance. The length of the temporary assignment may vary based on the assigned department's needs (i.e. one week to several weeks or months based on operational need). DUTIES AND RESPONSIBILITIES: Manages the departments' response to calls, emails, visitors and mail. Answers letters and general correspondence; working from rough drafts, verbal instructions or established procedures. Acts in a liaison capacity for the administrator and department. Responds to and/or refers customer needs as appropriate. Attends departmental meetings and University functions as required. Assumes any additional duties and responsibilities that may be assigned by the direct supervisor based on the area's needs. REQUIREMENTS: Minimum qualifications: High School Diploma or GED. Minimum of 1-3 years of work- related experience. Thorough working knowledge of calendaring via Outlook, all programs of the Microsoft Office suite (including Microsoft Word, Excel, and PowerPoint), Zoom, as well as a willingness to learn new software systems relevant to the position. Preferred qualifications: Associate's degree and/or prior experience in higher education support work is preferred. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Ability to communicate effectively, both orally and in writing. Ability to display a professional demeanor at all times. Ability to maintain confidentiality. Ability to use sound judgment in making independent decisions. Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Assistant, The College Office (Academic Year) Job Profile Title Administrative Assistant B Summary The College of Arts & Sciences at Penn seeks a staff member to serve as the primary point of contact for students and visitors to the main office suite, requiring strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The College Office is the central location and hub for the offices of the Dean, Advising, and Academic Affairs, as well as all events and services of the College of Arts & Sciences at Penn. The College Office Administrative Assistant serves as the first contact and face of the College for students and other visitors, maintaining a welcoming, professional, and responsive atmosphere in person, by phone, and via email. This is a full-time position for 9-10 months per year (i.e., "limited service"), approximately August to May, and is benefits-eligible. Job Description Tracing its roots to the founding of the University, the College is home to 6,400 undergraduates in the School of Arts and Sciences. It is the heart of the academic experience at the University of Pennsylvania, with students from across all of the undergraduate schools at Penn taking many of their courses in the College. Penn's tree-lined campus exists in the midst of one of the country's greatest urban centers, providing College students with tremendous opportunity. From a diverse array of academic options to a strong network of advising and support services, College students are empowered to approach their studies in the true spirit of a liberal arts education. Responsibilities The Administrative Assistant is responsible for triaging student needs and inquiries, directing them to the appropriate staff or campus resource. They must engage with students in a manner informed by best practices of student care, recognizing and handling emergent situations with responsibility and compassion. This person also actively manages student traffic through the College Office waiting room and advisor meetings, ensuring that each student sees a staff member and moves in and out of the Office in a timely fashion, especially during peak weeks of student drop-in visits. The Administrative Assistant also trains and supervises several student workers to provide the same standard of service to all visitors. The Administrative Assistant is also responsible for a variety of tasks related to the operations of the College Office including physical spaces, supplies, and schedules. This person opens and closes the office, including arming and disarming the alarm system, setting up and cleaning up the office kitchen, managing mail and package delivery, ensuring that all incoming phone and email messages are received by the appropriate staff members, and managing reservations and use of shared spaces. In addition, this person assists with various College events and activities, aiding with student reservations and tracking, setup and management of events, as well as processing and posting transfer credits to student transcripts and similar tasks related to student records as assigned. Finally, this role includes some assistance for senior College leadership in the event of unavailability of other administrative staff. This is a fully in-person position. Qualifications * High School Grad/GE Degree and 3 to 5 years of experience in an office environment, or equivalent combination of education and experience is required. * Excellent organizational skills, ability to adapt to various communication and working styles, ability to prioritize and manage time effectively, ability to work independently, and ability to work with sensitive information required. * Service orientation and excellent people skills a must. * Ability to work in a team environment desired. * Excellent communication skills, both oral and written. * A Cover Letter and Resume/CV are required to be considered for this position. Please upload these documents where it asks you to upload your Resume/CV; multiple documents are allowed. This is a full-time, in-person position for 9-10 months per year (i.e., "limited service"), approximately August to May, and is benefits-eligible. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Arts and Sciences Pay Range $18.99 - $24.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits * Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. * Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. * Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. * Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be. * Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. * Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. * Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. * University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free. * Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. * Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. * Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. * Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: ********************************************

The University of Pennsylvania, School of Dental Medicine, Department of Preventive and Restorative Sciences, Division of Community Oral Health invites applications from qualified individuals for the position of Division Chief of Community Oral Health. This is a full-time faculty position in the Standing Faculty in the Clinician Educator track or Tenure track, at the associate or full professor level, and reports to the leadership of the Department of Preventive and Restorative Sciences. This public health professional will lead and expand the Division's activities in teaching, research and community-based practice at PDM's affiliated community programs. The Division Chief will lead faculty to improve overall scholarly activity, build and maintain the department's reputation nationally and internationally, as well as increase funding to strengthen the community-based and interdisciplinary practice programs and research at the University of Pennsylvania. Successful history of funded programs preferred. Health equity-based research is a plus. Opportunities to collaborate with the Center for Integrative Global Oral Health are available. The Division Chief will exhibit exceptional leadership skills and supervise the faculty and staff within the Division. In addition to holding the Division Chief role, there may be opportunities for individuals to also serve in an Assistant or Associate Dean role, commensurate with experience, in Oral Health Equity and Community Dentistry. Within the Division of Community Oral Health, there may be opportunities for candidates seeking a full-time faculty position on the Clinician Educator or Tenure track at the Assistant, Associate or Full Professor level. Faculty would teach clinically and didactically within the Department and Division as well as engage in scholarly activity. Faculty Track guidelines and overviews can be found here (*************************************************************************** on our website. Salary and academic rank will be commensurate with experience and qualifications. The posting will remain open until filled. Qualifications for the Division Chief position include DMD/DDS/MD and/or PsyD/PhD degree or equivalent; experience with teaching and mentoring students and faculty preferably in interprofessional settings, demonstrated experience in research and scholarship with a track record of funding, and experience in the management of department/program operations. Preference will be given to candidates with public health training at the masters or doctoral level, and experience in community-based centers. Candidates seeking clinical practice opportunities must be eligible for unrestricted Pennsylvania dental licensure. Qualifications for a full-time CE or Tenure track role position include DMD/DDS/MD degree or equivalent; experience with teaching and mentoring students preferably in interprofessional settings, demonstrated experience in research and scholarship. Interested candidates must apply via the Interfolio posting and are encouraged to reach out to the search committee chair, Dr. Faizan Alawi. Faizan Alawi, DDS Associate Dean of Academic Affairs Professor of Pathology, Penn Dental Medicine Professor of Dermatology and Pathology and Laboratory Medicine, Perelman School of Medicine 240 South 40th Street, Room 328B Philadelphia, PA 19104 ************ and **************** The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate's for various units. Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files. Additional duties include, but are not limited to, independent processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways. The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role. Responsibilities: Administrative Support * Provides varied administrative support. * Makes travel arrangements. * Maintains accounting and budget records. * Collects and analyzes data. * Composes reports. * Reviews administrative procedures. Clerical and Calendar Management * Performs clerical tasks: copying, filing, typing. * Maintains office files and records. * Orders supplies and maintains equipment. * Manages calls and messages. * Greets visitors. * Schedules meetings and ensures smooth flow. Presentation and Correspondence * Assists with presentations. * Composes and modifies correspondence. Qualifications: * High school diploma or equivalent * Three year's experience in an administrative support role * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software * Ability to use applicable MS Suite products * Working knowledge of business processes and procedures * Knowledge of basic accounting and financial principles and functions * Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances: * Cardiopulmonary Resuscitation (CPR) * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Assists in the planning, organization, and execution of faculty appointments and formal reviews. Drafts and edits written materials and senior leadership communications. Maintains and reviews faculty records.

Performs administrative assistant support work of moderate complexity.

Purpose: Joining UPMC Washington's Radiology department offers a unique opportunity to be at the heart of cutting-edge medical technology, supporting a team dedicated to improving patient care. You'll play a crucial role through scheduling appointments to managing vital records, all while fostering a collaborative and dynamic work environment. If you're passionate about healthcare, this position is perfect for you! Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Manages routine correspondence by sorting, prioritizing, and drafting communications per established procedures, including sending emails and reminders on behalf of department leadership. * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Shifts: Monday-Friday. Will need to work 1 Saturday out of 4 or 5 weekends from 7a-3p. 6:30a-2:30p, 7a-3p, 7:30a-3:30p, 8a-4p, 9a-5p, 10a-6p. The shifts and days required may differ based on hospital need. Must be able to travel to 2-3 different outpatient facilities (about 50% of the time) Qualifications: * High School diploma or equivalent. * Up to one year administrative experience preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products * Knowledge of business processes and procedures * Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC is hiring a full-time Administrative Assistant - Associate to support their Breast Surgical team. This position will primarily work out of UPMC Magee Women's Hospital, but regular travel to Monroeville will be required. Our department treats patients in need of surgical care related to breast conditions - with locations in the communities as well as Magee. This position will be responsible for supporting surgeons by managing calendars, templates, and administrative tasks to support the clinic. Previous experience in an administrative support role is preferred. Hours for this position will be Monday through Friday, daylight hours, with no evenings, weekends, or holidays! Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. Qualifications: High School diploma or equivalent. Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Classification Title: STU AST-NON-CLERICAL & ADMIN Job Description: The Counseling and Wellness Center (CWC) at the University of Florida (UF) is seeking a Communications Student Assistant to assist with Outreach and Communication activities within the Counseling & Wellness Center. RESPONSIBILITIES INCLUDE: * Assist with CWC's Digital Outreach and Communication services with duties including, but not limited to: * Managing the CWC's outreach event calendar * Setting up registration for outreach events using Zoom & Qualtrics * Assisting with the development of the CWC's external newsletter * Creating graphics for CWC's social media using Canva as needed * Developing bi-weekly CWC announcements for internal meetings * Developing and maintaining a database of central UF stakeholders (e.g. academic departments, student organizations, etc.) for distribution of CWC outreach communications * Utilizing the CWC's various communication channels to distribute information to UF stakeholders, local news outlets, etc. * Aiding in the development of mental-health related resources/information for university students. * Performing clerical duties including data entry, copying, faxing, receiving/distributing mail and other materials, running errands, keeping office area clean, maintaining calendars, responding to inquiries from staff, etc. * Attending weekly check-ins with the outreach communications manager about ongoing projects * Other similar duties as directed by supervisor. Expected Salary: $14/hour Minimum Requirements: * Federal Work Study Award (Please check in with UF Financial Aid to determine eligibility) * Able to work a minimum of 10 hours per week * Not concurrently employed anywhere else on the UF campus using Federal Work Study * Remote Work; requires access to personal computer and internet * Anticipated graduation date of Spring 2027 or later Preferred Qualifications: PREFERRED QUALIFICATIONS: * Proficient with Microsoft Word, Excel, & Qualtrics * Educational background in marketing, communications, art, or public health * Excellent communication and organizational skills * Excellent attention to detail * Ability to perform physical tasks, such as carrying or moving CWC outreach and communication materials if needed * Positive & professional attitude * Able to be reliable, and have good follow-through Special Instructions to Applicants: PLEASE APPLY ONLINE AND ATTACH: * Resume with anticipated graduation date and Cover Letter expressing interest in this position. * Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to *************************************** Health Assessment Required: No

Seeking Research Assistant Professor in Pathology (Experimental & Translational Pathology Division) RANK/TITLE: Research Assistant Professor (appointment stream) 1. Scientific Responsibilities * Lead data analysis and interpretation to produce reliable and well-supported findings. * Plan, execute, and troubleshoot research projects with attention to rigor and reproducibility. * Stay current with the literature and integrate new evidence into project strategy. * Produce at least one manuscript each year as evidence of steady research output. 2. Leadership Mentor trainees and guide their project development, while fostering a collaborative and productive research environment. 3. Communication Communicate regularly with the PI to align priorities, provide progress updates, and meet laboratory and departmental requirements for scientific productivity. JOB DESCRIPTION: To design and execute animal and cell culture studies, maintain transgenic mouse colonies, perform histological, biochemical, and immunological analyses on human and animal tissues, analyze and interpret data, and write manuscripts. Minimum Degree Required: Ph.D. in Microbiology/ Molecular Biology/Immunology MINIMUM number of years required experience: 3 Years '426269

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Performs administrative assistant support work of moderate complexity.

Join our UPMC Kane team as a casual Office Assistant and help create exceptional patient experiences! This daytime position offers flexible hours, with shifts from 7:30-4, 8-4:30, or 8:30-5, depending on clinic needs at Bradford, Kane, and Mt. Jewett. We're looking for candidates with prior medical office or CNA experience who are committed to outstanding customer service and providing positive patient interactions. The ideal candidate will have a caring attitude, strong computer skills, and a team-oriented mindset. Enjoy no weekends or holidays while having the opportunity for growth and advancement. Apply now to be part of a supportive, dynamic team! In this role, there is the opportunity to - * Verify patient information and medical records in the computerized scheduling system. * Schedule and reschedule patient appointments efficiently and accurately. * Relay messages to staff and providers regarding patient needs or updates. * Greet and register patients courteously, providing clear instructions and directions. * Prepare patient charts for upcoming appointments, ensuring all necessary documents are ready. * Answer phone calls, screen inquiries, and provide necessary information or messages. * Maintain an organized and welcoming waiting area, including refreshments and reading materials. * Comply with all UPMC Health System policies and procedures, ensuring patient confidentiality. Qualifications: Required * High school diploma or GED is required * One year work experience, preferably in a medical office setting * Knowledge of medical terminology * Word processing and computer experience * Good customer service skills * Experience with Office 365 products * Ability to multi-task while paying attention to detail Licensure, Certifications, and Clearances: * Driver's License * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is thrilled to offer an exciting opportunity for a full-time Office Assistant to support our medical oncology office at UPMC Passavant Cranberry. If you're passionate about efficient patient care, excellent communication, and contributing to a dynamic team, this role is for you. Why Choose Us? * Meaningful Work: As an Office Assistant, you'll play a vital role in making and scheduling patient appointments, ensuring timely and efficient service. * Work-Life Balance: Enjoy a Monday-Friday daylight schedule-no evenings, weekends, or holidays! * Patient-Centric Approach: Assist patients both in person and over the phone, providing essential information and collaborating with various departments. * Ideal Candidate: If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you! * Make an Impact: Explore this opportunity and discover how you can positively influence the lives of others while building the career you've always dreamed of. Apply today! Responsibilities: * Verify necessary information and records in the medical record and computerized scheduling system. * Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers. * Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions. * Maintain clean, orderly waiting area including beverage area and reading materials. * Prepare patient charts for upcoming appointments. * Answer telephone, screens calls, takes messages, and provides information. * Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed. * Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing. * Answer questions regarding patient appointments and testing. * Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data. * Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks. Qualifications: * High school diploma or GED is required. * 1 year work experience, preferably in a medical office setting. * Knowledge of medical terminology preferred. * Word processing and computer experience preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran