Event Coordinator jobs at University of Maryland, Baltimore - 87 jobs

Position Title:On Call Ethics Bowl Event CoordinatorPosition Type:Fixed Term (Fixed Term) Salary Range: $21.06 per hour Coordinate all administrative responsibilities in preparation for and day of regional Ethics Bowl. ESSENTIAL DUTIES AND RESPONSIBILITIES 1.Functional Area - Preparation for event Send and answer emails about Regional Ethics Bowl Monitor Ethics Bowl email, answer requests and escalate as necessary Send email regarding registration details Determine how to use Zoom for the event and how to get volunteers trained Recruit volunteers and create Google doc with list of volunteers Manage all communication with volunteers Create Ethics Bowl website Assist in determining the structure and timing of rounds Help set schedule of match ups for the event 2.Functional Area - Day of event Check in teams Check in volunteers (judges, moderators) Manage and run Zoom during the event Tally and check scores for the event and maintain official spreadsheet Coordinate award ceremony 3.Functional Area Other tasks as assigned which are associated with planning and running the event QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. 1.Knowledge Prior experience attending or competing in Ethics Bowl events 2.Skills Strong attention to detail. Excellent follow-through. Extensive experience in Zoom and the ability to train others in this skill. 3.Abilities Ability to complete assigned tasks in a timely manner and the ability to anticipate issues associated with running the event. 4.Education B.S. required PHYSICAL DEMANDS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. Remote work EEO Statement Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see ********************************************** Title IX of the Education Amendments of 1972 Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Belinda Guthrie, Director of Equal Opportunity and Title IX, ************, ****************, ********************* Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR). Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at **************. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Santa Clara University affirms its' commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and ************ and request to speak to Indu Ahluwalia by phone at ************ or by email at ******************. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at **************. The report includes the type of crime, venue, and number of occurrences.

Job Title: Conferences and Events Manager Department: Conferences & Events FLSA: Exempt Supervisory: No The Conferences and Events Manager serves as operational support in production of OLC conferences and events. Reporting to the Senior Director, Conferences and Events and working in close partnership with key members of the OLC staff, this role will be primarily responsible for the development and management of technical systems for OLC conferences and events. With a flawless attention to detail, the Conferences and Events Manager is a project manager working independently with oversight and collaboration on simultaneous event timelines within the OLC conference unit. This individual will seek new ways to provide excellent technical and customer-facing support and assist in achieving the overarching goals of the organization. Supervisory Responsibilities: None Duties/Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Manage the conference call for proposal process and technical support of conference production systems, and serve as liaison with our technology vendors and internal staff. Serve as the onsite conference general session production manager in coordination with the onsite AV and technical production teams. Develop reports on data around key performance indicators set for the success of events. Manage the scheduling of staff and the recruitment, training, and scheduling of volunteers for conferences and events. Support the Senior Director, Conferences and Events in planning and delivery of conference initiatives with alignment to approved budget. Provide project and logistics management leadership for smaller OLC events as assigned by the Senior Director, Conferences and Events. Provide support to the organization with other core duties assigned by the Senior Director, Conferences. Required Skills/Abilities/Competencies: Strong technical skills and willingness to deep dive into new technologies to learn and implement them in the conference fulfillment process. Excellent verbal and written communication skills. Adept problem-solving skills while maintaining excellent interpersonal communication and relationship building, with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Excellent organizational and time management skills, with a keen attention to detail and ability to focus on meeting critical deadlines. Ability to prioritize tasks and to work independently in a remote work environment. Ability to function well in a high-paced and at times stressful environment. Proficient at HTML and Microsoft Office Suite. Preferred competencies: Familiarity with or willingness to learn Adobe Create Suite (including Acrobat, Photoshop, and Illustrator). Prior experience with Salesforce CRM system. Experience with project management software (Airtable preferred). Education and Experience: Bachelors Degree in Hospitality Management, Business, or other similar field. At least two years related experience in a supporting or logistics role with a focus on technical support in large meeting and event planning. Travel Required: Attend OLC conferences and events as assigned. EEO: OLC is fully committed to equal employment opportunities and compliance with the full range of fair employment practices and non-discrimination laws. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Employee Name: Employee Signature: Date:

We are seeking a _Sr. Events Planner_ who will independently conceptualize, implement, manage, and evaluate organizational events. These events may involve complex aspects including international travel, foreign dignitaries or political figures, with potentially enhanced security needs. This position represents, upholds and enhances the JHU brand. This role serves as a resource to managers and employees in the organization. **Specific Duties & Responsibilities** + Plan and execute mid-size to large and complex divisional/departmental/organizational events with broad-reaching internal and external impact. + Develop and manage event budgets, commit funds, and enter into and finalize event contracts. + Develop procedures and protocols for events and use of space. + Identify policy improvements and make effective recommendations related to event planning. + Work with organizational leadership to plan and orchestrate events on campus and at outside venues. This includes, but is not limited to, + Develop the theme, style, and language for communications, including invitations or event promotion. + Provide information to determine appropriate venue for various events. + Work closely with the appropriate leader or appointed contact, on the style, flow, and layout of each event. + Create and maintain projects schedules. + Ensure timelines are met, ensuring the accuracy of invitations, RSVP lists, programs, and all related details (e.g., dietary needs and other needs lists) + Coordinate all arrangements e.g., catering, rentals, custodial services for set-up and clean-up, flowers, etc. + Manage and work within a budget that is determined at the beginning of each fiscal year. + Create event briefing for leadership as needed. + Manage outside contracts with vendors, including event companies, caterers, florists, printers, transportation companies, etc. + Maintain proper inventory of event supplies + Manage and approve invoices and expenses in financial system. + Collaborate with leadership to develop an annual calendar of events. + Collaborate with Marketing & Communications on design and implementation of marketing plans for events and preparation of promotional and day-of materials, including invitations, email communication, social media posts, and collateral. + Work with leadership to conceptualize events, including setting goals and target audiences, recruiting and prepping speakers, collaborating with partner organizations, developing agendas, managing guest lists, etc. + Provide day-of support for events, and/or support and prepare other staff to manage events where appropriate. + Manage relationships with vendors, hotels, venues, and external organizations as needed. + Create event experiences that are inclusive and accessible. + Prepare briefings, status updates, reports, summaries, presentations, and other work products for dissemination to internal and external partners. + Requires occasional evening hours and weekend hours as needed. _Digital Events & Production_ + Stay current on industry software, e.g. Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes. + Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences. + Use software such as Teams, Zoom, and IBM Player to facilitate virtual events including live-streaming programming, podcasts, and other externally facing broadcasts. + Other duties as assigned. **Minimum Qualifications** + Bachelor's Degree. + Four years of related experience. + Experience in coordinating events in a higher education or comparable setting. + Ability to work occasional evening hours and weekend hours. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Experience running large events such as conferences, peer learning networks, symposiums, and national events in higher education or other fields. + Experience in technical production for large-scale events. + CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC) **Technical Qualifications or Specialized Certifications** + CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC) **Technical Skills and Expected Level of Proficiency** + Budgeting - Intermediate + Event Planning - Intermediate + Guest Relations - Intermediate + Invoicing - Intermediate + Menu Planning - Intermediate + Public Relations: Intermediate + Vendor Management - Intermediate + Vendor Relationship Management - Intermediate _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._ **Classified Title** : Sr. Events Planner Role/Level/Range: ATP/03/PC **Starting Salary Range** : $53,800 - $94,400 Annually ($74,100 targeted; Commensurate w/exp.) Employee group: Full Time **Schedule** : Monday - Friday 8:30 - 5:00 FLSA Status: Exempt **Location** : Hybrid/School of Nursing Department name: Special Events Personnel area: School of Nursing Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a Sr. Events Planner who will independently conceptualize, implement, manage, and evaluate organizational events. These events may involve complex aspects including international travel, foreign dignitaries or political figures, with potentially enhanced security needs. This position represents, upholds and enhances the JHU brand. This role serves as a resource to managers and employees in the organization. Specific Duties & Responsibilities * Plan and execute mid-size to large and complex divisional/departmental/organizational events with broad-reaching internal and external impact. * Develop and manage event budgets, commit funds, and enter into and finalize event contracts. * Develop procedures and protocols for events and use of space. * Identify policy improvements and make effective recommendations related to event planning. * Work with organizational leadership to plan and orchestrate events on campus and at outside venues. This includes, but is not limited to, * Develop the theme, style, and language for communications, including invitations or event promotion. * Provide information to determine appropriate venue for various events. * Work closely with the appropriate leader or appointed contact, on the style, flow, and layout of each event. * Create and maintain projects schedules. * Ensure timelines are met, ensuring the accuracy of invitations, RSVP lists, programs, and all related details (e.g., dietary needs and other needs lists) * Coordinate all arrangements e.g., catering, rentals, custodial services for set-up and clean-up, flowers, etc. * Manage and work within a budget that is determined at the beginning of each fiscal year. * Create event briefing for leadership as needed. * Manage outside contracts with vendors, including event companies, caterers, florists, printers, transportation companies, etc. * Maintain proper inventory of event supplies * Manage and approve invoices and expenses in financial system. * Collaborate with leadership to develop an annual calendar of events. * Collaborate with Marketing & Communications on design and implementation of marketing plans for events and preparation of promotional and day-of materials, including invitations, email communication, social media posts, and collateral. * Work with leadership to conceptualize events, including setting goals and target audiences, recruiting and prepping speakers, collaborating with partner organizations, developing agendas, managing guest lists, etc. * Provide day-of support for events, and/or support and prepare other staff to manage events where appropriate. * Manage relationships with vendors, hotels, venues, and external organizations as needed. * Create event experiences that are inclusive and accessible. * Prepare briefings, status updates, reports, summaries, presentations, and other work products for dissemination to internal and external partners. * Requires occasional evening hours and weekend hours as needed. Digital Events & Production * Stay current on industry software, e.g. Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes. * Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences. * Use software such as Teams, Zoom, and IBM Player to facilitate virtual events including live-streaming programming, podcasts, and other externally facing broadcasts. * Other duties as assigned. Minimum Qualifications * Bachelor's Degree. * Four years of related experience. * Experience in coordinating events in a higher education or comparable setting. * Ability to work occasional evening hours and weekend hours. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Experience running large events such as conferences, peer learning networks, symposiums, and national events in higher education or other fields. * Experience in technical production for large-scale events. * CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC) Technical Qualifications or Specialized Certifications * CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC) Technical Skills and Expected Level of Proficiency * Budgeting - Intermediate * Event Planning - Intermediate * Guest Relations - Intermediate * Invoicing - Intermediate * Menu Planning - Intermediate * Public Relations: Intermediate * Vendor Management - Intermediate * Vendor Relationship Management - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sr. Events Planner Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually ($74,100 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30 - 5:00 FLSA Status: Exempt Location: Hybrid/School of Nursing Department name: Special Events Personnel area: School of Nursing

The JHU Carey Business School is seeking an **_Admissions Recruitment & Events Coordinator_** who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others. The Admissions Recruitment & Events Coordinator supports the recruitment efforts for the Business School's Full-Time MBA, Executive MBA, and specialized MS programs. As a key member of the Admissions team, the Coordinator provides operational, logistical, and event management support to ensure a seamless experience for prospective and admitted students. This entry-level role is ideal for individuals who are detail-oriented, customer-focused, and eager to learn the field of graduate enrollment management. **Specific Duties & Responsibilities** + Plan, support, and organize daily activities of the office, unit, or program. + Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. + Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. + Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. + May serve as the liaison or contact with internal and external service providers. + Identify and resolve administrative problems and issues. + Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). + Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies + Develop and compile reports. + Assist with the preparation of presentations. + Assist with planning special events/functions, including workshops, conferences, etc. + Perform non-routine and confidential administrative functions, as needed. + Coordinate work assignments of students and/or temporary office support, as needed. + Coordinate preparation, set up and logistics for events/functions. + Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. + Other duties as assigned. _In addition to the duties above, this position may also_ + Support planning and execution of high-impact recruitment and yield events (virtual and in-person) for the Full-time MBA and Executive MBA, such as information sessions, interview days, admitted student programs, partner events, and corporate outreach activities, including registration setup, vendor coordination, technology and platform support for virtual programs, communications, attendee tracking, and day-of logistics. + Coordinate pre- and post-event logistics for off-campus recruitment events, including scheduling university visits and fairs, preparing materials, managing itineraries, and submitting expenses for payment. + Maintain accurate records and reporting within the CRM and event management systems; produce attendance, engagement, and outreach reports to support strategy and continuous improvement. + Collaborate closely with admissions, marketing, and program teams to ensure cohesive messaging, timely communications, and effective promotion of events and recruitment initiatives. + Serve as a point of contact for prospective students regarding recruitment events, supporting campus visits, and delivering exceptional customer service that reflects the school's commitment to a high-touch experience. **Technical Qualifications & Specialized Certifications** + Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. **Technical Skills & Expected Level of Proficiency** + Calendar Management - Intermediate + Electronic Office Tools - Intermediate + Event Coordination - Intermediate + Financial Administration - Intermediate + Meeting Coordination - Intermediate + Office Procedures - Intermediate + Oral and Written Communications - Intermediate + Organizational Skills - Intermediate + Report Writing - Intermediate **Minimum Qualifications** + High school diploma or graduation equivalent. + Two years of related experience. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Bachelor's Degree. + Strong organizational skills with demonstrated ability to manage multiple tasks and deadlines. + Experience in event coordination, customer service, higher education, or related fields. + Familiarity with CRM systems (e.g., Slate), virtual event platforms, or marketing tools. + Interest in graduate management education or recruitment/admissions work. Classified Title: Administrative Coordinator Job Posting Title (Working Title): Admissions Recruitment & Events Coordinator (Admissions) Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY ($51,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30 - 5 or as needed weekends and evenings to support programming FLSA Status: Non-Exempt Location: HYbrid/JH at Harbor East Department name: Admissions Personnel area: Carey Business School Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The JHU Carey Business School is seeking an Admissions Recruitment & Events Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others. The Admissions Recruitment & Events Coordinator supports the recruitment efforts for the Business School's Full-Time MBA, Executive MBA, and specialized MS programs. As a key member of the Admissions team, the Coordinator provides operational, logistical, and event management support to ensure a seamless experience for prospective and admitted students. This entry-level role is ideal for individuals who are detail-oriented, customer-focused, and eager to learn the field of graduate enrollment management. Specific Duties & Responsibilities * Plan, support, and organize daily activities of the office, unit, or program. * Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. * Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. * Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. * May serve as the liaison or contact with internal and external service providers. * Identify and resolve administrative problems and issues. * Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). * Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies * Develop and compile reports. * Assist with the preparation of presentations. * Assist with planning special events/functions, including workshops, conferences, etc. * Perform non-routine and confidential administrative functions, as needed. * Coordinate work assignments of students and/or temporary office support, as needed. * Coordinate preparation, set up and logistics for events/functions. * Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. * Other duties as assigned. In addition to the duties above, this position may also * Support planning and execution of high-impact recruitment and yield events (virtual and in-person) for the Full-time MBA and Executive MBA, such as information sessions, interview days, admitted student programs, partner events, and corporate outreach activities, including registration setup, vendor coordination, technology and platform support for virtual programs, communications, attendee tracking, and day-of logistics. * Coordinate pre- and post-event logistics for off-campus recruitment events, including scheduling university visits and fairs, preparing materials, managing itineraries, and submitting expenses for payment. * Maintain accurate records and reporting within the CRM and event management systems; produce attendance, engagement, and outreach reports to support strategy and continuous improvement. * Collaborate closely with admissions, marketing, and program teams to ensure cohesive messaging, timely communications, and effective promotion of events and recruitment initiatives. * Serve as a point of contact for prospective students regarding recruitment events, supporting campus visits, and delivering exceptional customer service that reflects the school's commitment to a high-touch experience. Technical Qualifications & Specialized Certifications * Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills & Expected Level of Proficiency * Calendar Management - Intermediate * Electronic Office Tools - Intermediate * Event Coordination - Intermediate * Financial Administration - Intermediate * Meeting Coordination - Intermediate * Office Procedures - Intermediate * Oral and Written Communications - Intermediate * Organizational Skills - Intermediate * Report Writing - Intermediate Minimum Qualifications * High school diploma or graduation equivalent. * Two years of related experience. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Bachelor's Degree. * Strong organizational skills with demonstrated ability to manage multiple tasks and deadlines. * Experience in event coordination, customer service, higher education, or related fields. * Familiarity with CRM systems (e.g., Slate), virtual event platforms, or marketing tools. * Interest in graduate management education or recruitment/admissions work. Classified Title: Administrative Coordinator Job Posting Title (Working Title): Admissions Recruitment & Events Coordinator (Admissions) Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY ($51,000 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday 8:30 - 5 or as needed weekends and evenings to support programming FLSA Status: Non-Exempt Location: HYbrid/JH at Harbor East Department name: Admissions Personnel area: Carey Business School

We are seeking a **_Special Events Assistant_** who will manages private events, including overseeing proper 'load in' operations during the set-up of an event to the final breakdown and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings. **Specific Duties & Responsibilities** + Supervise the set up, and or movement of all furniture and equipment. + Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event. + Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty. + Documents event details during the event and completes a final event report at the close of the file and fills out an event report at the end of the evening. + Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event. + Acts as a liaison between the security staff and the guests. + Must present well for any potential clients and or visitors stopping by the evening of an event set up. + Ensures adherence to all University policies and safety standards. + After initial training by the Private Events Office, position will often work independently. + Performs other related duties as requested. **Minimum Qualifications** + High school diploma or graduation equivalent. + Six months of related experience. Due to alcohol service at some events,must be at least 21 years of age. + Additional education may substitute for required experience andadditional related experience may substitute for required educationbeyond high school diploma/graduation equivalent, to the extentpermitted by the JHU equivalency formula. **Preferred Qualifications** **Competencies (Using the JHU Competency Framework) and Expected Level of Contribution** + Pursues Excellence - Operational Contributor + Flexibility and Readiness - Operational Contributor + Creativity and Initiative - Operational Contributor + Collaboration - Operational Contributor + Decision Making and Reasoning - Operational Contributor + Inclusion and Belonging - Operational Contributor + Continuous Learning - Operational Contributor **Technical Skills and Expected Level of Proficiency** + Event Catering - Awareness + Invoicing - Awareness + Project Planning - Awareness + Site Selection - Awareness + Timelines - Awareness + Vendor Contracts - Awareness _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._ Classified Title: Events Assistant Job Posting Title (Working Title): Special Events Assistant (Private Events) Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.) Employee group: Casual / On Call Schedule: Mon-Sun; Hours Vary FLSA Status: Non-Exempt Location: Homewood Campus Department name: Private Events Personnel area: Libraries Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a Special Events Assistant who will manages private events, including overseeing proper 'load in' operations during the set-up of an event to the final breakdown and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings. Specific Duties & Responsibilities * Supervise the set up, and or movement of all furniture and equipment. * Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event. * Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty. * Documents event details during the event and completes a final event report at the close of the file and fills out an event report at the end of the evening. * Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event. * Acts as a liaison between the security staff and the guests. * Must present well for any potential clients and or visitors stopping by the evening of an event set up. * Ensures adherence to all University policies and safety standards. * After initial training by the Private Events Office, position will often work independently. * Performs other related duties as requested. Minimum Qualifications * High school diploma or graduation equivalent. * Six months of related experience. Due to alcohol service at some events,must be at least 21 years of age. * Additional education may substitute for required experience andadditional related experience may substitute for required educationbeyond high school diploma/graduation equivalent, to the extentpermitted by the JHU equivalency formula. Preferred Qualifications Competencies (Using the JHU Competency Framework) and Expected Level of Contribution * Pursues Excellence - Operational Contributor * Flexibility and Readiness - Operational Contributor * Creativity and Initiative - Operational Contributor * Collaboration - Operational Contributor * Decision Making and Reasoning - Operational Contributor * Inclusion and Belonging - Operational Contributor * Continuous Learning - Operational Contributor Technical Skills and Expected Level of Proficiency * Event Catering - Awareness * Invoicing - Awareness * Project Planning - Awareness * Site Selection - Awareness * Timelines - Awareness * Vendor Contracts - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Events Assistant Job Posting Title (Working Title): Special Events Assistant (Private Events) Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.) Employee group: Casual / On Call Schedule: Mon-Sun; Hours Vary FLSA Status: Non-Exempt Location: Homewood Campus Department name: Private Events Personnel area: Libraries

As the philanthropic partner to UM St. Joseph Medical Center, we connect passionate donors with meaningful opportunities to advance care, comfort, and hope for patients and families across our community. Through thoughtful fundraising and enduring partnerships, we help fuel innovation, enhance the patient experience, and support the compassionate, high-quality care that defines St. Joe's: a nationally recognized community hospital rooted in faith, service, and a deep commitment to those we serve. Job Description Under general supervision of the Director of Communications, Stewardship and Strategic Initiatives, the Donor Relations and Foundation Events Coordinator is responsible for supporting event efforts from concept and planning to execution, and post-event follow-up for Foundation-sponsored events. This role is also responsible for facilitating in-kind donations to the medical center and supporting donor cultivation strategies for the Foundation. Qualifications 1. Bachelor's degree is (required). 2. 2-4 years of special events management and volunteer coordination experience is (required). 3. Related experience in community relations, fundraising, marketing, and/or development is (preferred). Knowledge, Skills and Abilities: 1.Strong attention to detail in both written work and physical event design. 2. PC literate with demonstrated proficiency in Microsoft Office Suite. Excellent typing and data entry skills are required. Knowledge of Raiser's Edge or similar fundraising software is preferred. 3.Highly effective verbal, written, and interpersonal skills to communicate effectively with medical staff, colleagues, patients, visitors, and donors/prospects to establish working relationships that foster quality customer service. Experience working with colleagues in graphic design, sales, marketing, and communications is preferred. 4. Demonstrated ability to maintain confidentiality while handling sensitive patient and donor information. 5. Excellent organizational and multitasking skills; keen ability to use initiative and judgment in decision-making. 6. Ability to remain calm under pressure and maintain a customer-service mindset. 7. Knowledge and ability to understand procedures, practices, and policies in the assigned departmental unit and Medical Center. Additional Information All your information will be kept confidential according to EEO guidelines. Compensation: Pay Range: $30.26 - $42.37 Other Compensation (if applicable): Review the 2025-2026 UMMS Benefits Guide

Manager of Enrollment Services - Events and Planning (Reg FT) Employment Type: Regular Full-Time Department: College Campus: Boyce Campus Performance Evaluation: Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than 12/9/25. The College cannot guarantee that application materials received after this date will be considered or reviewed. Benefits: At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being: Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option. Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty. Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension. Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs). Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges. Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career. Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more! Additional Advantages: Free employee parking to make your commute easier. Remote Work Option: Fully In-Person (May be subject to change) Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department. Salary Grade: Admin 15 - $61,303 Job Category: Administrators Job Slot: 5267 Job Open Date: 11/21/2025 Job Close Date: General Summary: Requirements: A master's degree in student personnel services, higher education administration, counseling, or a related field with a minimum of three years of experience in event management, planning, execution, logistics and recruiting OR a bachelor's degree in student personnel services, higher education administration, counseling, or a related field with a minimum of five years of experience in event management, planning, execution, logistics and recruiting. COMPETENCIES: Experience with sales, marketing, admissions, and recruitment. Experience with Microsoft Office, relational databases, and web content development. Supervision and leadership skills. KNOWLEDGE, SKILLS, AND ABILITIES: Strong sales, organization, people, detail oriented and communication skills. Coordinate enrollment-related events and activities across multiple campuses to ensure consistent planning, communication, and execution. Interact with faculty, staff, and external constituents. Develop presentations for the Academic/Student Affairs, maintain positive and effective relationships with the faculty and other departments seeking assistance to increase enrollment. Assist with developing, reviewing, and implementing enrollment policies and procedures. Assess office and staff needs, prioritize, and assign duties. Use relevant data and produce enrollment reports. Excellent customer service skills. Provide coverage at campus First Stop. Manage multiple priorities and work flexible hours, including evenings and weekends. Proficiency with Microsoft Office applications and familiarity with student information or CRM systems Travel and serve at any of the college's campuses or centers, to serve as backfill at enrollment-related events, and to serve as a representative of the college at public and private events. Duties: 1. Collaborates with the Director, Admissions, Vice President for Enrollment Services and Student Affairs to plan, develop, coordinate, and implement comprehensive enrollment events, recruitment schedule and calendar. 2. Collaborates with CRM Systems Analyst, Director, Admissions for admissions, recruiting and support staff to ensure effective data management, communication, and recruitment tracking using CRM/Recruit. 3. Cultivates and maintains strong partnerships with high school administrators, community organizations, social service agencies, and local business leaders to enhance recruitment pipelines and strengthen community engagement. 4. Engages directly with prospective students, parents, and families to provide guidance on admissions, academic programs, placement testing, financial aid, and student support services. 5. Collaborates with faculty and academic leadership to identify emerging market trends and support the development of new or updated academic programs aligned with workforce needs. 6. Leads the planning, logistics, and execution of enrollment-related events such as open houses, campus tours and information sessions. 7. Coordinates facility requests and set ups for each event. 8. Serves as a hands-on manager during events to oversee logistics, troubleshoot issues, and ensure smooth and professional execution in collaboration with the Director of Admissions. 9. Partners with marketing, admissions, academic departments, and student services to ensure cohesive and engaging experiences for prospective and admitted students. 10. Collect and use data to inform decision-making related to events. 11. Assists with student placement testing as needed to ensure a seamless admissions-to-enrollment process. 12. Oversees the development and maintenance of enrollment-related events web content in partnership with the IT and marketing/public relations teams to promote admissions events and provide clear, accessible information for prospective students. 13. Manages the college-wide admissions communication channels, including the admissions mailbox, ensuring timely and accurate responses or referrals to appropriate staff members. 14. Plans, organizes, and evaluates major enrollment events such as open houses, campus tours, enrollment expresses, registration days, orientations, and special outreach initiatives. 15. Coordinates New Student On Boarding schedule. 16. Supervises support staff. 17. Performs other related duties as required or as assigned by the Vice President for Enrollment Services and Student Affairs to support institutional enrollment goals and enhance the prospective student experience. Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here. Transcripts: CUSTOM.TRANSCRIPTS (For Faculty Postings)

The Program & Events Coordinator provides logistical, administrative, and operational support of educational conferences, online training programs, and virtual speaker series that advance the Department of Emergency Medicine's mission to be a preeminent destination for education and leadership in the field. Working under the direction of the Program & Events Manager, this role assists with event planning, marketing activities, communications, and day-to-day program coordination to ensure the successful delivery of high-quality educational experiences; and other duties as assigned. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) required Associate's degree in communications, marketing, business, education, or related field required; Bachelor's degree preferred; equivalent experience may be considered 1-3 years of administrative, events, program coordination, or related experience Excellent organization and communication (oral and written) skills Working knowledge of software used by department. Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must Familiarity with event management software, virtual event platforms, or CRM systems Experience in an academic, nonprofit, or healthcare environment Knowledge of general customer service practices Basic marketing skills, including email platforms or content management systems Total Rewards The referenced base salary range represents the low and high end of University of Maryland's Faculty Physician's Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician's Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: *****************************************************

Non Instructional - Admin - Central Office/Special Assist - NonInstructional NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEON, SUPERINTENDENT SPECIAL ASSISTANT OF OPERATIONS - CONFIDENTIAL (Pending availability of funds and Superintendent's approval) The Superintendent invites qualified and interested individuals to apply for the position of Confidential Special Assistant of Operations supporting the work of the School Leadership Team. DEFINITION: The Confidential Special Assistant of Operations will serve as a liaison between the Central Office, Principals, and their School Leadership Team as well as other Department Leaders to ensure that students receive outstanding non-instructional support and services in their school. RESPONSIBILITIES: The Confidential Special Assistant of Operations will support the work of the School Leadership Team by: Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team. Serves as a primary point of contact for parents, students, and staff regarding district issues. Responding to inquiries, resolving school-based issues, and providing summaries of information as requested by the School Leadership Team. Spending a minimum of 75% of work time in schools supporting School Leadership Teams with financial, managerial and operational needs. Troubleshoots operational issues by identifying solutions and implementing corrective actions as needed. Supports school leaders to maintain accurate data and up-to-date records, including student information, attendance, and disciplinary data for the schools in assigned School Leadership Team. Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures. Supports the implementation of district-based policies, procedures, and protocols. Leads or participates in special projects and initiatives as directed by leaders. Facilitates the acquisition of resources for schools related to district initiatives, and ensuring alignment with budgetary goals. Assisting in planning and managing the implementation of the district's summer school programs for the summer season. Resolves all assigned SLT and/or Department level issues. Supports school leaders in ensuring proper staffing for schools, including monitoring staff attendance, substitute deployment, and filling vacancies. Assists in planning and implementing staff development and transferring skills to principals, teachers, and other district staff. Provides technical assistance to staff. Communicates information between schools and school leadership teams. Facilitates obtaining resources from Central Office. Working with school administrators to establish specific and targeted student performance goals and metrics. Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school. Perform other duties and tasks assigned by Assistant Superintendent. KNOWLEDGE AND ABILITIES: The ideal candidate will demonstrate the following: Knowledge of the principles, practices, and theories of education and school operations. Knowledge of principles, practices and coordination methods as they apply to education program and school management. Ability to establish and maintain effective working relationships with administrative and school site personnel. Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations. Personal accountability for serving all students and ensuring their success. Exceptional communication and interpersonal skills. Strong goal orientation and a focus on results, thriving in achievement-oriented and fast-paced environments. Outstanding critical thinking skills, with the ability to analyze data, identify trends, and develop innovative solutions. Excellent project management and execution skills, with the ability to balance strategic goals with detailed action steps. Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) and Google Workspaces. MINIMUM QUALIFICATIONS: Master's degree from an accredited college or university Five (5) years of teaching experience plus three (3) years of administrative experience preferred or equivalent other relevant experience. Principal Standard Certificate or Certificate of Eligibility preferred. REPORTS TO: Assistant Superintendent SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION: Salary: $125,000-$170,000 Employment Period: Twelve (12) Months Union Affiliation: Unaffiliated HOW TO APPLY Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

We are seeking a **Special Events Coordinator** who will support the Senior Assistant Director, On-Campus Recruitment, in all on-campus and virtual event programming. Additionally, this position coordinates with teams across the office to execute programming for various constituents (families, school counselors, educators, etc) as well as prospective and admitted student fly-ins. **Specific Duties & Responsibilities** _The position is responsible for_ + Creation/maintenance of internal communications and tracking mechanisms for event information collection. + Working with the Director of Recruitment and the Senior Assistant Director on all virtual events. Will coordinate virtual programs for prospective and admitted students, including several outreach populations. + For virtual events, adding events in SLATE, creating Zoom links, developing event guides, creating slide shows, and working with the Visitor Center Lead to establish a staff and student schedule. + Developing Zoom best practices by establishing a calendar and training staff and students. + Collaborating with teams across the office on programming for various constituents (families, school counselors, educators, etc.). + Coordination and logistics for Access Advisory Board events, including travel for participants. + Organize travel arrangements for prospective and admitted students and their family members (as needed) participating in various fly-in programs in concordance with World Travel and JHU travel agents. + Serving as manager-on-call for select events or programs within events, as determined in concert with the Senior Assistant Director of On-Campus Recruitment. + Cross-trained with the visitor center team to support phone lines, front desk, and other daily events as needed. + Inbox management for relevant programs. _The ideal candidate will_ + Think creatively and strategically. + Maintain a calm temperament, even under pressure. + Be highly detail oriented. + Be flexible and an active problem solver, both in event logistics and event-related staffing issues. + Be able to manage complex relationships in a dynamic environment--across departments and across campus. + Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions. + Understand the role successful events play in the success of the office as a whole. + Provide exceptional customer service. + Care deeply about the university and its mission. **Special Knowledge, Skills, or Abilities** + Demonstrated interpersonal, organizational, and problem-solving skills required. + Excellent verbal and written communication skills required. + Strong attention to detail is essential. + Some travel is possible. + Some weekend and evening hours required. + Previous experience with CRM and project management software preferred. **Minimum Qualifications** + High school diploma or graduation equivalent. + Three years of related experience. Experience in coordinating events in higher education or a comparable setting. Due to alcohol service at some events, must be at least 21 years of age. + Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + A Bachelor's Degree is strongly preferred. + Previous work experience in running large student-oriented events, such as Freshmen Orientation at a college or university of Johns Hopkins caliber, is strongly preferred. Classified Title: Events Coordinator Job Posting Title (Working Title): Special Events Coordinator (Undergraduate Admissions) Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8:30-5 FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Undergraduate Admissions Personnel area: University Student Services Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a Special Events Coordinator who will support the Senior Assistant Director, On-Campus Recruitment, in all on-campus and virtual event programming. Additionally, this position coordinates with teams across the office to execute programming for various constituents (families, school counselors, educators, etc) as well as prospective and admitted student fly-ins. Specific Duties & Responsibilities The position is responsible for * Creation/maintenance of internal communications and tracking mechanisms for event information collection. * Working with the Director of Recruitment and the Senior Assistant Director on all virtual events. Will coordinate virtual programs for prospective and admitted students, including several outreach populations. * For virtual events, adding events in SLATE, creating Zoom links, developing event guides, creating slide shows, and working with the Visitor Center Lead to establish a staff and student schedule. * Developing Zoom best practices by establishing a calendar and training staff and students. * Collaborating with teams across the office on programming for various constituents (families, school counselors, educators, etc.). * Coordination and logistics for Access Advisory Board events, including travel for participants. * Organize travel arrangements for prospective and admitted students and their family members (as needed) participating in various fly-in programs in concordance with World Travel and JHU travel agents. * Serving as manager-on-call for select events or programs within events, as determined in concert with the Senior Assistant Director of On-Campus Recruitment. * Cross-trained with the visitor center team to support phone lines, front desk, and other daily events as needed. * Inbox management for relevant programs. The ideal candidate will * Think creatively and strategically. * Maintain a calm temperament, even under pressure. * Be highly detail oriented. * Be flexible and an active problem solver, both in event logistics and event-related staffing issues. * Be able to manage complex relationships in a dynamic environment--across departments and across campus. * Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions. * Understand the role successful events play in the success of the office as a whole. * Provide exceptional customer service. * Care deeply about the university and its mission. Special Knowledge, Skills, or Abilities * Demonstrated interpersonal, organizational, and problem-solving skills required. * Excellent verbal and written communication skills required. * Strong attention to detail is essential. * Some travel is possible. * Some weekend and evening hours required. * Previous experience with CRM and project management software preferred. Minimum Qualifications * High school diploma or graduation equivalent. * Three years of related experience. Experience in coordinating events in higher education or a comparable setting. Due to alcohol service at some events, must be at least 21 years of age. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * A Bachelor's Degree is strongly preferred. * Previous work experience in running large student-oriented events, such as Freshmen Orientation at a college or university of Johns Hopkins caliber, is strongly preferred. Classified Title: Events Coordinator Job Posting Title (Working Title): Special Events Coordinator (Undergraduate Admissions) Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8:30-5 FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Undergraduate Admissions Personnel area: University Student Services

The Special Events Coordinator is responsible for supporting events, meetings, and other activities hosted by the university. Under guidance and supervision, this role will plan, organize, and execute various aspects and logistics of special events or programs. **Key responsibilities:** _On-Site Event Planning:_ + Provide direct support and coordination for meetings, seminars, conferences, retreats, events, and activities + Ensure proper implementation of policies and procedures + May proactively collaborate with the operations staff (Facilities & Security) to ensure the integrity of the facility and overall comfort and safety of attendees at meetings and events + Submit organizer needs, including room setup and AV requirements. Ensure that details are shared with Information Technology and Operations ( Facilities & Security) in a timely manner, including requests for staffing outside of normal business hours + Collaborate with event organizers to manage logistics with vendors, including catering orders, event rentals, catering setup and clean up and certificate of insurances to ensure adherence to event space policies and guidelines + Coordinate with Facilities staff to submit HVAC and housekeeping requests for events outside of normal business hours + May identify preferred vendors for catering + Work collaboratively with the Facilities team to create green, 'no waste' events + May maintain a preferred vendor list for departmental and student organization use + Submit Loading Dock Requests on behalf of event hosts, for external vendors + Submit guest lists to Security, identifying security considerations in advance of event + May provide event signage, crowd control sanctions, recycling and trash bins, ancillary items, as determined by event space guidelines + May coordinate with Information Technology to identify technical needs for event and schedule accordingly + May create and share custom room layouts, using Cvent Event Diagramming, 25Live and/or other event planning system + May enter room reservations, AV equipment and room setup details in 25Live + Oversee the development of the run-of-show document and other event requirements + Track event attendance and attrition rates + May coordinate with JH affiliates and external users to provide facility information, tours, and pricing on space rental and concierge their event needs + May coordinate parking passes + Prepare and process room rental and parking invoices _Virtual Event Support:_ + Ensure virtual and hybrid event reservations are consistently entered into 25Live + May assign tasks and manage progress as project manager + Evaluate, and in some instances, develop detailed event run-of-show + May consult with event hosts to implement comprehensive virtual event design strategy + Manage virtual event platform for VIP events + Research current virtual and hybrid event trends + Maintain technical knowledge of Zoom Meetings and Zoom Webinar, remaining up to date on current updates and expected changes + Collaborate with Marketing & Communications to design event microsite and/or landing page, accounting for event templates and registration needs, virtual backgrounds, and other branding materials + May share access to virtual event recordings post-event + May conduct briefings with external guest speakers in partnership with event host + May oversee event tech dry run/rehearsal with event host + Train event hosts on proper use of virtual and hybrid event platform, with primary focus on Zoom Meetings and Zoom Webinar, if needed + Evaluate training process and customer satisfaction + Update best practices for virtual and hybrid events for continuous improvement + Track event attendance and attrition rates _Administrative Duties:_ + Conduct tours of the facility and event spaces + Manage department email account + Generate reports and invoices + Assist members of the divisional leadership team with special projects and other general support details + Perform other duties as assigned In addition to the duties described above, the Special Events Coordinator will: + Perform site selection, contract review, catering planning, management of AV and registration management + Perform attendance and registration management at all events in Baltimore and DC - 15 year, planned by the University Events team + Manage a variety of commencement activities and tasks including regalia ordering, inventory maintenance of supplies and signage, social media postings, hotel room blocks, website maintenance + Oversee the commencement email inbox and responses **Minimum Qualifications** + High school diploma or graduation equivalent. + Three years of related experience. Experience in coordinating events in a higher education or comparable setting. Due to alcohol service at some events, must be at least 21 years of age. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Bachelor's degree + Experience using 25Live/College Net scheduling software + Administrative experience in higher education + Microsoft Office (Excel, PowerPoint, Publisher, Word), MS Teams, Qualtrics, 25Live/College Net + Familiarity with Eventbrite, Social Tables and Bananatag or other related software + Detailed knowledge of Zoom Meetings & Zoom Webinar with ability to oversee technical components of hosting events in Zoom platform Classified Title: Events Coordinator Job Posting Title (Working Title): Special Events Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $52,000; commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30am-5:00pm FLSA Status: Non-Exempt Location: Mount Washington Campus Department name: 10001635-Special Events Personnel area: University Administration \#LI-Hybrid Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Special Events Coordinator is responsible for supporting events, meetings, and other activities hosted by the university. Under guidance and supervision, this role will plan, organize, and execute various aspects and logistics of special events or programs. Key responsibilities: On-Site Event Planning: * Provide direct support and coordination for meetings, seminars, conferences, retreats, events, and activities * Ensure proper implementation of policies and procedures * May proactively collaborate with the operations staff (Facilities & Security) to ensure the integrity of the facility and overall comfort and safety of attendees at meetings and events * Submit organizer needs, including room setup and AV requirements. Ensure that details are shared with Information Technology and Operations ( Facilities & Security) in a timely manner, including requests for staffing outside of normal business hours * Collaborate with event organizers to manage logistics with vendors, including catering orders, event rentals, catering setup and clean up and certificate of insurances to ensure adherence to event space policies and guidelines * Coordinate with Facilities staff to submit HVAC and housekeeping requests for events outside of normal business hours * May identify preferred vendors for catering * Work collaboratively with the Facilities team to create green, 'no waste' events * May maintain a preferred vendor list for departmental and student organization use * Submit Loading Dock Requests on behalf of event hosts, for external vendors * Submit guest lists to Security, identifying security considerations in advance of event * May provide event signage, crowd control sanctions, recycling and trash bins, ancillary items, as determined by event space guidelines * May coordinate with Information Technology to identify technical needs for event and schedule accordingly * May create and share custom room layouts, using Cvent Event Diagramming, 25Live and/or other event planning system * May enter room reservations, AV equipment and room setup details in 25Live * Oversee the development of the run-of-show document and other event requirements * Track event attendance and attrition rates * May coordinate with JH affiliates and external users to provide facility information, tours, and pricing on space rental and concierge their event needs * May coordinate parking passes * Prepare and process room rental and parking invoices Virtual Event Support: * Ensure virtual and hybrid event reservations are consistently entered into 25Live * May assign tasks and manage progress as project manager * Evaluate, and in some instances, develop detailed event run-of-show * May consult with event hosts to implement comprehensive virtual event design strategy * Manage virtual event platform for VIP events * Research current virtual and hybrid event trends * Maintain technical knowledge of Zoom Meetings and Zoom Webinar, remaining up to date on current updates and expected changes * Collaborate with Marketing & Communications to design event microsite and/or landing page, accounting for event templates and registration needs, virtual backgrounds, and other branding materials * May share access to virtual event recordings post-event * May conduct briefings with external guest speakers in partnership with event host * May oversee event tech dry run/rehearsal with event host * Train event hosts on proper use of virtual and hybrid event platform, with primary focus on Zoom Meetings and Zoom Webinar, if needed * Evaluate training process and customer satisfaction * Update best practices for virtual and hybrid events for continuous improvement * Track event attendance and attrition rates Administrative Duties: * Conduct tours of the facility and event spaces * Manage department email account * Generate reports and invoices * Assist members of the divisional leadership team with special projects and other general support details * Perform other duties as assigned In addition to the duties described above, the Special Events Coordinator will: * Perform site selection, contract review, catering planning, management of AV and registration management * Perform attendance and registration management at all events in Baltimore and DC - 15 year, planned by the University Events team * Manage a variety of commencement activities and tasks including regalia ordering, inventory maintenance of supplies and signage, social media postings, hotel room blocks, website maintenance * Oversee the commencement email inbox and responses Minimum Qualifications * High school diploma or graduation equivalent. * Three years of related experience. Experience in coordinating events in a higher education or comparable setting. Due to alcohol service at some events, must be at least 21 years of age. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Bachelor's degree * Experience using 25Live/College Net scheduling software * Administrative experience in higher education * Microsoft Office (Excel, PowerPoint, Publisher, Word), MS Teams, Qualtrics, 25Live/College Net * Familiarity with Eventbrite, Social Tables and Bananatag or other related software * Detailed knowledge of Zoom Meetings & Zoom Webinar with ability to oversee technical components of hosting events in Zoom platform Classified Title: Events Coordinator Job Posting Title (Working Title): Special Events Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $52,000; commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30am-5:00pm FLSA Status: Non-Exempt Location: Mount Washington Campus Department name: 10001635-Special Events Personnel area: University Administration #LI-Hybrid

←Back to all jobs at Maryland Zoo Rentals and Events Manager Maryland Zoo is an EEO Employer - M/F/Disability/Protected Veteran Status General Summary: The Rentals and Events Manager will drive revenue growth through sales, coordination, and execution of weddings, social rentals, and large-scale events at the Zoo. This role actively fosters and manages client relationships to optimize bookings, deliver amazing guest experiences, and position the Zoo as a primary event destination. The major responsibility of the Manager is to oversee all planning from initial inquiry and contract negotiation through on-site event management and post-event follow-up. They also assist in managing a small team to ensure seamless operations, consistent communication, and outstanding service across all events. The Rentals and Events Manager will serve as the on-site lead for clients, vendors, and Zoo staff to ensure that every event meets the Zoo's standards of excellence. Additionally, the Rentals and Events Manager will support the Zoo's broader mission to save wildlife and protect wild places and contribute to its environmental, social, governance sustainability, conservation, education, and DEAI (Diversity, Equity, Accessibility, and Inclusion) goals. Please Note: This position will be available starting March 2, 2026. Essential Functions: Primary Functions: Lead and manage the sales process for weddings, social rentals, and large-scale events, including responding to inquiries, conducting site tours, preparing contracts, and securing bookings to meet or exceed revenue goals. Build and maintain strong relationships with clients, vendors, and community partners to drive repeat business and positive referrals. Oversee the planning, coordination, and execution of all rental and Zoo-hosted events, ensuring exceptional guest experiences from contract signing through post-event follow-up. Perform event setup and breakdown, assist with onsite oversight and execution on event days, including guest check-in, directional support, volunteer deployment, merchandise sales, beverage pouring, etc.; Assist in managing and mentoring a small events team, guiding client communication, event execution, and customer service best practices. Collaborate with the marketing team to promote event offerings, increase wedding and rental bookings, and enhance the Zoo's reputation as a premier event destination. Communicate with outside contractors regarding event setup details, mail confirmation packages, confirm and coordinate the arrival of vendors and sponsors for events, monitor setup and ensure their needs are met throughout the event; Maintain accurate and organized records, contracts, and client information in the CRM system, ensuring timely invoicing and payment tracking. Respond to event-related inquiries, assist guests with scheduling tickets, send out confirmation emails, and reschedule tickets as needed; Responsible for digitizing and organizing past and current department files, data entry for vendor information, and CRM data entry and database cleanup; Plan, coordinate and attend off-site marketing events and street teams to increase event ticket sales and foster awareness; Identify new opportunities for revenue growth, process improvements, and enhanced client satisfaction across all event types. Assist in the development of partnerships with community organizations with the goal of both broadening the Zoo's reach within the community and also making rentals and event offerings diverse, accessible, equitable and inclusive; Create and send post-event reports and client follow-ups to assess event success, gather feedback, and identify opportunities for repeat business. Support the identification and growth of on-site event assets and rental opportunities to enhance client experiences and generate additional revenue. Responsible for maintaining and organizing department supplies, including linens and laundry, utensils and dishes, glassware, giveaways, prizes, etc.; Responsible for compiling agenda for weekly department meetings; Responsible for review of department web pages every month; Assist with Ravens event days and sales on Ravens Walk; Provide administrative support to achieve department revenue goals; Use sound judgment and report incidents to management or security, as needed; Facilitate and support events for other Zoo departments, including education and animal; Assist other departments as needed for cross-utilization of skills and manpower; Work collaboratively with other departments to create necessary event collateral such as posters, banners, and handbills for internal and external promotion of the Zoo's events; Perform other duties as assigned; and, Adhere to all policies and procedures of the Zoo. Communication (Internal and External): Responsible for meeting with departments throughout the Zoo and coordinating their efforts in relation to development activities; Manage and update event pages on the Zoo's website; and, Communicate with various Zoo managers on event days to ensure coordination of efforts; Management of Resources (Financial, Human Resources, Facilities): Responsible for Altru data input, data ownership, and accuracy; Required to maintain confidentiality of all collected personal and financial information; Collaborate with the Volunteer Department to assign volunteer roles for special events; and, Fiduciary responsibilities include ticket sales, cash handling, selling inventory at festivals and events, verifying department invoices, and approving purchase orders as needed. Minimum Qualifications: Education: Bachelor's degree preferred. Experience/Training: Minimum one year of direct experience coordinating weddings, social rentals, and large-scale events; experience with client relations and vendor management preferred. Minimum of two years of customer service experience required; Proficiency with Microsoft Office software, including Microsoft Outlook, Excel, and Word required; Willingness to obtain and maintain TIPS certification required; Possess a valid driver's license; and, Experience managing paid and volunteer staff. Traits Desirable: Ability to work with individuals from a wide variety of ethnic, cultural, and economic backgrounds; Strong organizational and communication skills; and, Self-directed, collaborative and detail-oriented. Hospitality: Friendly and outgoing; Possess a positive and patient attitude; Possess excellent verbal communication skills; Possess excellent organizational skills; and, Able to multitask and juggle multiple projects. Working Conditions: Must be able to stand and remain active for an eight-hour work day, and ten to twelve-hour special event days; Must be able to walk large areas of the Zoo as needed; Must be able to work in an outdoor weather environment in all seasons and weather, including heat/humidity, cold temperatures, and/or wet conditions; Ability to work a flexible schedule to include weekends, holidays, and special events; and, Must be able to exert up to 50 pounds of force to lift, push, pull, carry, or otherwise move objects. Exposure to potential environmental hazards such as poison oak/ivy, uneven terrain, insect bites/stings, and Hepatitis B depending on the position. Equipment: Must be able to operate a variety of machines and equipment including computer, telephone, two-way radio, scanner, copier, golf cart, and vehicles. Benefits: We offer an excellent benefits package including 24 days of Paid Time Off (PTO), Sick and Safe Leave, and 2 paid holidays. Eligible for medical, dental, vision, short- and long-term disability and life insurance. 401(k) with employer match. Disclaimer: The statements above are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified. Therefore, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. Please visit our careers page to see more job opportunities.

Position Title Athletic Event Coordinator Campus Cranford Department Athletics Full-time, Part-time, Adjunct Part Time Exempt or Non-Exempt Non-Exempt Regular,Temporary, or Grant Regular General Description The Athletic Event Coordinator is responsible for field preparations, event set-ups, concurrent event management, and event take-down. They will be responsible for supervising and managing games/events as well as maintaining regular communication with the Director of Athletics. The Athletic Event Coordinator manages critical incidents as necessary and performs special duties as assigned. Must have the ability to work evening shifts and weekends, must have a willingness to work flexible hours based upon events including daytime, evening, weekend and holidays as needed. Characteristics, Duties, and Responsibilities * Serves as primary on-site administrator prior to, during and after intercollegiate athletic events and has overall responsibility for the events taking place. Includes monitoring/assisting with venue setup and take down. * Manages all communication on game days with facility staff, coaching staff, visiting teams, officials, and security as needed * Works with public safety, emergency responders, facility staff, event organizers, and custodial staff to ensure effective and professional event management. * Compliance with all NJCAA, Region XIX, and UCNJ Union College of Union County, NJ rules and regulations * Responsible for hospitality management for visiting teams which includes greeting visiting team, locker room/restroom set up, video hookup, fan seating areas etc. * Remains visible during all events. * Works with public safety and reports any hostile/out of control fans. * Answers questions/request of custodian when necessary. * Works with athletic trainer and know how to get help if needed. * Communicate any game disqualifications/ejections with the Athletic Director at the close of the venue via phone/email/written report. * Other duties as assigned. Education Requirements Associate Degree required Experience * Experience with an athletic program either as a player or coach required. * First Aid and CPR certification will be required, training available * Previous event management experience preferred Competencies and Skills Required * Computer literate. * Experience working in a customer service-oriented environment * Awareness of safety concerns and risk management. * Ability to provide positive customer service * Awareness of, and appreciation for, individual uniqueness and diversity. * Commitment to student development, leadership and teamwork * Excellent oral and written communication skills * Ability to provide a welcoming, inclusive environment for participants Physical Demands and Work Environment * This position's duties are normally performed in an outside work environment, based on the activity scheduled. * Some physical effort required; however, the employee must occasionally lift and/or move up to 50 pounds. * Some exposure to physical risk. * The employee may be required to walk and sit for extended periods and will be exposed to outside weather conditions; including but not limited to, heat, cold, humidity, rain, and direct sunlight. * Travel will be required. Salary $20.00 per hour Additional Information UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs. UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled ============== Disclaimer: This outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. ============== We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university. Terms of Employment Part-time hours not to exceed 25 per week. Flexible schedule to meet department needs. Some evening, weekends, and extended hours (evenings) will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies. Posting Detail Information Open Date 12/18/2025 Close Date Open Until Filled Yes

Job Description Summary & Additional Information Organization's Summary Statement: This is a voluntary on call position in Catering, Concessions, and Special Events. Hours and schedules are determined by events and the employee has the right to refuse shifts for any reason. There is no guarantee of hours. Staff who perform duties at an event requiring specific skills and certification will receive additional pay up to $19.00 per hour or a percentage of sales for that event if the percentage is greater than their base hourly pay. Staff must possess the ability to assist in preparing and serving food; to read and write; to operate food service equipment and appliances including but not limited to POS; to work in irritating environments and adverse temperature conditions; to follow oral and written instructions; to lift, transport and stock food and supplies, materials and equipment. Posting Close Date: December 21, 2026 Physical Demands: Must be able to lift 40 pounds on a regular basis and up to 75 pounds occasionally and stand, walk and work on feet for long periods of time. Must be able to work in extreme weather, humidity and temperature conditions including regularly working between 40 degrees and 90 degrees for extended periods, and from 15 below zero degrees to 40 degrees and from 90 degrees to 110 degrees for short periods of time. Preferences: Ability to provide friendly and efficient service to guests. Licenses/ Certifications: OPTIONAL TIPS Certification and/ or ServSafe Certification. Minimum Qualifications Organization's Summary Statement: Under direct supervision, provides routine assistance in the preparation and serving of food, sanitation, and/or kitchen maintenance. Primary Duties: 1. Assists with the preparation of food items by slicing, chopping, grating, cleaning, mixing, etc. 2. Serves food following established food portion control standards. 3. Maintains the operational readiness of facilities and equipment; sets up counters, steam tables, serving lines and serving utensils. 4. Maintains safe and sanitary conditions in cooking, serving and general work areas; cleans facilities and equipment, washes, sanitizes, and stores pots, pans, and kitchen utensils. Removes refuse from specified areas. 5. Assists in stocking and storing food service items. Keeps records pertaining to daily operations, food production, consumption and inventory. 6. Operates a variety of kitchen equipment such as ovens, grills, toasters, fryers, mixers, etc. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Ability to assist in preparing and serving food; to read and write; to perform basic arithmetic computations; to operate food service equipment and appliances; to use kitchen utensils; to work in irritating environments and adverse temperature conditions; to follow oral and written instructions; to lift, transport and stock food service supplies, materials and equipment. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Job RisksDepartmentVPSA-Dining ServicesWorker Sub-Type Staff Contractual (C1) (Fixed Term) Salary RangeBenefits Summary For more information on Staff Contractual CII benefits, select this link . Background Checks Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed. Employment Eligibility The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment. EEO Statement The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy. Title IX Non-Discrimination NoticeResources Learn how military skills translate to civilian opportunities with O*Net Online Search Firm Managed Recruitment There are some positions that are not advertised on this career site as the search is being managed by a Search Firm. Please visit the link below to see these available opportunities: Search Firm Managed Vacancies