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How to hire a utilization review coordinator

Utilization review coordinator hiring summary. Here are some key points about hiring utilization review coordinators in the United States:

  • There are a total of 40,909 utilization review coordinators in the US, and there are currently 136,905 job openings in this field.
  • The median cost to hire a utilization review coordinator is $1,633.
  • Small businesses spend $1,105 per utilization review coordinator on training each year, while large companies spend $658.
  • It takes between 36 and 42 days to fill the average role in the US.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Phoenix, AZ, has the highest demand for utilization review coordinators, with 5 job openings.

How to hire a utilization review coordinator, step by step

To hire a utilization review coordinator, you need to identify the specific skills and experience you want in a candidate, allocate a budget for the position, and advertise the job opening to attract potential candidates. To hire a utilization review coordinator, you should follow these steps:

Here's a step-by-step utilization review coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a utilization review coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new utilization review coordinator
  • Step 8: Go through the hiring process checklist

What does a utilization review coordinator do?

In the medical industry, a utilization review coordinator primarily conducts reviews and assessments to ensure that patients receive efficient care and services. Among their responsibilities include coordinating with different departments to gather and analyze data, preparing and processing document and patient information, evaluating current services to identify its strengths and weaknesses, and implementing solutions against problem areas. Furthermore, as a utilization review coordinator, it is essential to maintain an active communication line with staff for a smooth and efficient workflow.

Learn more about the specifics of what a utilization review coordinator does
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  1. Identify your hiring needs

    First, determine the employments status of the utilization review coordinator you need to hire. Certain utilization review coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A utilization review coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, utilization review coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list shows salaries for various types of utilization review coordinators.

    Type of Utilization Review CoordinatorDescriptionHourly rate
    Utilization Review Coordinator$15-39
    Case Management CoordinatorThe duties of a case management coordinator depend on one's place or industry of employment. Their responsibilities primarily revolve around maintaining and organizing records of cases and transactions, processing documentation, organizing data, and reviewing cases using a particular software to identify any errors or inconsistencies... Show more$15-31
    MDS CoordinatorAn MDS coordinator is responsible for monitoring the conditions of the residents within a nursing care facility and ensuring that the institution provides high-quality care services. MDS coordinators conduct data management analysis to develop efficient treatment plans and activities, gathering patients' information, and listening to their needs and concerns... Show more$25-45
  2. Create an ideal candidate profile

    Common skills:
    • Patients
    • Patient Care
    • Acute Care
    • Utilization Management
    • Discharge Planning
    • Social Work
    • Mental Health
    • Home Health
    • Medicaid
    • Utilization Review
    • Appeals
    • Concurrent Review
    • Substance Abuse
    • Data Entry
    Check all skills
    Responsibilities:
    • Initial triage of members, administrative intake of members and managing the admission/discharge information post-notification.
    • Identify and access Medicare entitlement benefits for those patients who meet eligibility requirements both prior to admission and during concurrent review.
    • Include inpatient/outpatient acute setting, SNF, DME.
    • Maintain a preventative maintenance schedule on all HVAC equipment.
    • Coordinate transfers to SNF, ICF, and residential care.
    • Assess patient medical needs using nationally recognize criteria sets such as InterQual.
    More utilization review coordinator duties
  3. Make a budget

    Including a salary range in your utilization review coordinator job description is one of the best ways to attract top talent. A utilization review coordinator can vary based on:

    • Location. For example, utilization review coordinators' average salary in alaska is 32% less than in california.
    • Seniority. Entry-level utilization review coordinators 61% less than senior-level utilization review coordinators.
    • Certifications. A utilization review coordinator with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a utilization review coordinator's salary.

    Average utilization review coordinator salary

    $52,117yearly

    $25.06 hourly rate

    Entry-level utilization review coordinator salary
    $32,000 yearly salary
    Updated December 16, 2025

    Average utilization review coordinator salary by state

    RankStateAvg. salaryHourly rate
    1California$65,065$31
    2Pennsylvania$60,563$29
    3Maryland$59,480$29
    4Virginia$58,407$28
    5Arizona$57,626$28
    6Texas$56,966$27
    7New Mexico$56,860$27
    8Oregon$56,850$27
    9Louisiana$56,073$27
    10Florida$56,017$27
    11Georgia$55,002$26
    12South Carolina$54,949$26
    13Michigan$54,717$26
    14Alabama$54,322$26
    15Tennessee$54,279$26
    16Ohio$54,148$26
    17Oklahoma$53,658$26
    18Utah$53,599$26
    19Illinois$53,177$26
    20Colorado$51,733$25

    Average utilization review coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1University of Maryland Medical System$95,791$46.058
    2Discover$82,625$39.72
    3Commonwealth Home Health Care$77,683$37.353
    4ProMedica Toledo Hospital$77,308$37.17
    5ExeterHospital$76,565$36.81
    6Appalachian Regional Healthcare$74,605$35.875
    7Atrium Health Floyd$73,900$35.53116
    8UTMB HEALTHCARE SYSTEMS$72,804$35.0056
    9Baptist Health$71,933$34.583
    10Froedtert Hospital$71,619$34.43
    11Sedgwick LLP$71,064$34.179
    12Mohawk Valley Health System$70,946$34.113
    13Denver Health$68,236$32.814
    14CHRISTUS Health$67,926$32.66164
    15Kaiser Permanente$67,855$32.62150
    16Children's Hospital of Philadelphia$67,764$32.5814
    17Mission Regional Medical Center$67,270$32.3492
    18St. Luke's Health System$64,291$30.9112
    19Highmark$63,636$30.5932
    20LifeBridge Health$63,511$30.5337
  4. Writing a utilization review coordinator job description

    A job description for a utilization review coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a utilization review coordinator job description:

    Utilization review coordinator job description example

    Overview: * All positions are located in Fresno/Clovis CA *

    Our Community Behavioral Health Center is licensed to 73 bed, carries an average daily census of 69 patients, and has an average length of stay of 5-6 days. CBHC is the largest psychiatric care facility in the area providing 24-hour adult, inpatient psychiatric care. We work to ensure optimal mental health for our patients, their families and the community at large through education and treatment. We care for adults in a safe and therapeutic environment. If you are seeking a career that matches your passion for helping people, then continue reading below! Responsibilities: Responsible for various aspects of utilization management to ensure that care is rendered in accordance with intensity of service and severity of illness standards at all times during the acute stay, utilizing InterQual system as a guideline. Works collaboratively with the Case Management team, other departments, and physicians to facilitate efficient and appropriate management of all cases.

    Insight into the role
    • Coordinate of care by monitoring the patient care plan with a strong knowledge and appropriate use of community resources to ensure safe discharge plans.
    • Collaborates on development of appropriate discharge plan based on assessment, physician and multi-disciplinary team input.
    • Will work in a collaborative team environment with physicians and medical staff.
    • Responsible for analysis and reporting of utilization data.
    • Provides assistance and education to staff and physicians with questions and problems involving patient treatment plan, medical necessity and appropriate utilization management.
    Qualifications: Education
    • Associate's Degree in Nursing required
    • Bachelor's Degree in Nursing preferred

    Experience
    • 2 years of experience as a Registered Nurse with experience in discharge planning, case management or utilization management required or
    • 5 years of LVN experience in discharge planning, case management or utilization management required

    Licenses and Certifications
    • RN - Current State of California Registered Nurse license required
    • BLS - Current Basic Life Support (BLS) for Healthcare Providers by American Heart Association (AHA) required

    Preferred:
    • ACM - Accreditation in Case Management preferred
    • CCM - Certified Case Management preferred

    Please note: Per the CDPH order, all healthcare workers are required to be vaccinated for COVID-19 or have an approved exemption and test regularly.

    Please note: If any bonuses are noted, they are only applicable to external hires.

    Candidates must also meet current bonus requirements to be eligible.
  5. Post your job

    There are a few common ways to find utilization review coordinators for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your utilization review coordinator job on Zippia to find and attract quality utilization review coordinator candidates.
    • Use niche websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with utilization review coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new utilization review coordinator

    Once you've found the utilization review coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    To prepare for the new utilization review coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a utilization review coordinator?

Before you start to hire utilization review coordinators, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire utilization review coordinators pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

The median annual salary for utilization review coordinators is $52,117 in the US. However, the cost of utilization review coordinator hiring can vary a lot depending on location. Additionally, hiring a utilization review coordinator for contract work or on a per-project basis typically costs between $15 and $39 an hour.

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