Office Assistant jobs at Volt Systems LLC

Tax Analyst - Compliance/Admin Support Clerk Duration: Contract This position is based in Lake Mary, Florida, with a hybrid working model requiring in-office presence weekly on Tuesday, Wednesday, and Thursday. The role involves ensuring compliance with internal controls and external legislation, with a direct impact on reported financial results. You will be responsible for the accurate and timely processing of Annual Compensation payouts for regulated and non-regulated companies, as well as ensuring compliance with IRS and state regulations prior to final Form W-2 distribution and submission to taxing authorities. Responsibilities: * Conduct tax validations for diverse compensation payouts, including: * Short-Term Incentive (STI) Payouts: Ensuring accurate withholding and reporting for performance-based annual bonuses. * Client Executive Life Insurance Premium (VELIP) Imputed Income: Validating the correct calculation and reporting of the imputed taxable income associated with executive life insurance premiums. * Corporate Profit Sharing (CPS) Distributions: Confirming the appropriate tax handling and reporting for non-qualified deferred compensation distributions based on corporate performance. * Cash Settled Stock Together Payouts (STP): Performing extensive validation for taxable income resulting from the vesting or disposition of company stock awards, ensuring compliance with complex equity compensation tax rules. * Support Form W-2 validations for both Test and Production cycles. Qualifications: * Bachelor's degree (Mandatory). * Three or more years of relevant work experience with multi-state and local taxes. * Experience working with state and local jurisdictions for tax account updates. * Knowledgeable navigating 3rd party tax applications, such as ADP and CIC+. * Experience with HRMS and Payroll processing responsibilities and system applications, preferably PeopleSoft and/or Workday. * Intermediate Excel skills. Preferred Qualifications: * Understanding of end-to-end Payroll functional processes and their integration with Payroll Tax processes. * Strong customer service skills (both verbal and written). * Good organizational, time management, and communication skills. * Ability to manage multiple functions simultaneously. * Willingness for flexible scheduling to meet processing demands. * Strong sense of urgency, proactive approach, and a solid focus on results. * CPP or FPC certification. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit www.ptrglobal.com At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: * Pay any fee to be considered for, submitted to, or selected for any opportunity. * Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. * Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $28 - $30 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at +1 214-740-2424. To report any concerns, please email us at legal@pinnacle1.com #LI-RD1

Admin Support Clerk - III Duration: Contract This position is based in Lake Mary, FL, with a hybrid working model requiring onsite presence on Tuesday, Wednesday, and Thursday. The role involves ensuring accurate and timely resolution of Local Tax Notices for regulated and non-regulated companies. You will collaborate with a third-party provider for account setup changes and perform various activities such as data analysis, account maintenance, and tax reconciliation. Your work will directly impact financial results and ensure compliance with internal controls and external legislation. Responsibilities: * Resolve inquiries from tax agencies concerning local withholding taxes. * Analyze local tax data and collaborate with finance functions to resolve tax issues promptly. * Maintain synchronization between the system of record and the third-party provider. * Support the processing of Cash Settled Stock Together Payouts. * Process requests for corrected W-2 forms (W-2C). * Manage and complete Monthly EVS Reporting. Qualifications: * Bachelor's degree (Mandatory). * Three or more years of relevant work experience with multi-state and local taxes. * Experience working with state and local jurisdictions for tax account updates. * Proficiency in navigating third-party tax applications such as ADP and CIC+. * Experience with HRMS and Payroll processing systems, preferably PeopleSoft and/or Workday. * Intermediate Excel skills. Preferred Skills: * Understanding of end-to-end Payroll functional processes and their integration with Payroll Tax processes. * Strong customer service skills, both verbal and written. * Good organizational, time management, and communication skills. * Ability to manage multiple functions simultaneously. * Willingness for flexible scheduling to meet processing demands. * Strong sense of urgency, proactive approach, and results-oriented mindset. * CPP or FPC certification. Logistics: * Shift: Standard 9-5 PM. Weekend work may be required during Year-End. * Working Model: Hybrid. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit www.ptrglobal.com At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: * Pay any fee to be considered for, submitted to, or selected for any opportunity. * Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. * Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $28 - $30 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at +1 214-740-2424. To report any concerns, please email us at legal@pinnacle1.com #LI-RD1

Company: The Boeing Company The Boeing Company is currently seeking an Executive Office Administrator (Level D) to support the Chief Aerospace Office (CASO), primarily for the Vice President (VP) of Enterprise Safety & Mission Assurance (ES&MA), as well as other CASO executives, located in Everett, Washington. CASO has dynamic, multi-disciplinary teams responsible for ensuring safe, secure, high-quality, compliant products and services across the Enterprise, as well as advancing an enduring, and continuously improving global aerospace safety system. As part of CASO, ES&MA leads a consistent approach to safety and mission assurance, including incident and accident investigations. The ideal candidate has experience supporting vice presidents, will be proactive, demonstrate robust attention to detail, and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new concepts, possess a high degree of professionalism, and be unflappable in high-pressure, fast-paced environments. Key to the success in this role will be the ability to support and leverage other CASO Executive Office Administrators (EOA) as well as the network of other EOAs across Boeing, working with them to deconflict priorities and schedules rapidly. Primary responsibilities: Performs the following tasks for Vice Presidents and above: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for senior executive level internal and external events. Provides guidance to less experienced employees. Works under minimal supervision. Basic Qualifications (Required Skills and Experience): 7+ years of related work experience or an equivalent combination of education and experience 3+ years of experience with Microsoft Office Suite including Word, Excel, PowerPoint, and SharePoint 5+ years of experience with Microsoft Outlook (GRP Calendars, Distribution Lists, conference room booking), Travel and Expense systems 5+ years of experience managing schedules 5+ years of experience arranging business travel, generating expense reports and reconciling corporate credit card charges 5+ years of experience providing administrative support to multiple customers such as vice presidents, directors, and managers Effective written and verbal communication across diverse audiences High attention to detail, self-starter, results driven Experience using Concur expense management system Preferred Qualifications (Desired Skills and Experience): A Bachelor's degree or equivalent Experience working with executive level leaders and coordinating across multiple organizations Skill and ability to collect, assess, organize, synthesize, and analyze data; summarize findings and develop conclusions and recommendations Strong relationship building skills; ability and flexibility to work with different leadership styles Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Pay & Benefits: At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary Pay Range: $77,350 - $104,650 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position does not require a Security Clearance. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E - Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish)

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors. Follows organization and department procedures to complete tasks in a timely manner. Requires a high school diploma or its equivalent with 2-5 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgement to plan and accomplish goals. Performs a variety of tasks. Works under general supervision; typically reports to a supervisor or manager. A certain degree of creativity and latitude is required. Additional Information To know more about this opportunity or to schedule an interview, Please Contact: Krishna Madhwani ********************************* ************

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors. Follows organization and department procedures to complete tasks in a timely manner. Requires a high school diploma or its equivalent with 2-5 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgement to plan and accomplish goals. Performs a variety of tasks. Works under general supervision; typically reports to a supervisor or manager. A certain degree of creativity and latitude is required. Additional Information To know more about this opportunity or to schedule an interview, Please Contact: Krishna Madhwani ********************************* ************

Technica is seeking a part time General Clerk III to support the DLA Distribution at NAS Jacksonville. works 20 hours a week. * Provide administrative assistance to the Transportation Department and Site Manager as required. Primary Responsibilities * Assist in the preparation of shipping documentation for International & Domestic Shipments * Upload correspondence for all shipments into the database (Automated Export System, Commercial Invoices, Packing Slips, Equipment Shipping Reports) * Maintain departmental funding report (In MS Excel & MS Access format) * Assists management in the handling of all federal contract reporting * Communicates with Vendors to schedule task * Uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. * Selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. * Assists in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. * Chooses among widely varying methods and procedures to process complex transactions * Selects or devise steps necessary to complete assignments. Qualifications: * High School Diploma * Extensive administrative experience * Advance Microsoft Office Skills (Access, Excel, Outlook & Word) * Proficient written and verbal skills * Ability to learn database * Assist in the receipt of merchandise and shipments when requested * Physical Demands Ability to lift 50lbs on occasion * Occasionally assist in the Shipping & Receiving departments * Office environment mostly, but will interact with staff on warehouse floor. Veterans, Military Spouses, Women, Minorities and Individuals with Disabilities are encouraged to apply. * Must be able to pass pre-employment drug screening and background checks related to the position.

Job Details Office support staff aid in the daily operations of the various administrative offices throughout the base. Daily tasks include, but are not limited to: reviewing medical documentation, emails, answering the phone, greeting crews and reviewing documentation during the check in process, performing check-outs, acting as a general "hub" of information for participants, staff and Captains, and communicating with participants prior to their arrival. This application is for the Spring 2026 season. Please submit applications for other seasons through a separate listing on our job board. About the Sea Base The Sea Base is one of four National High Adventure Bases operated by Scouting America (formerly Boy Scout of America). We offer programs that include fishing, sailing, scuba diving, coral restoration, snorkeling, kayaking, camping, and much more across six operating locations. Many job opportunities are available at multiple locations; not all locations have job opportunities. Sea Base Locations Sea Base, Islamorada - Located in Islamorada, FL at mile marker 73.8 along US-1, Overseas Highway. Home to our sailing and scuba diving adventures. Camp Jackson Sawyer - Located just south of Bahia Honda State Park, mile marker 33.9. Home to our Family Adventure Camp and Pre/Post adventure camp. Brinton Environmental Center - Located in Summerland Key at mile marker 23.8. Home to our coral nursery and coral restoration efforts, Out Island adventure (Big Munson Island), and many other adventures. Sea Base, St. Thomas - Located in the Unites States Virgin Islands. Home of two different sailing opportunities. Sea Base Bahamas - Located about 100 miles east of Ft. Lauderdale, FL. Home to three different sailing opportunities. About Sea Base Staff Our staff get to work in many different capacities to support and run our many programs that run throughout the year. While the summer season (approximately mid-May through August) is our largest opportunity for staff, we have employment opportunities throughout the year. Employees have the opportunity to take advantage of regular meals prepared by our food-services team and on-site housing provided during each employment term. Accommodations also include fitness rooms, recreational areas, and laundry machines. While on staff, you will have the opportunity for staff to gain knowledge and certifications in scuba diving, lifeguarding, wilderness first aid, CPR, and SERV Safe.

The Facilities Coordinator will oversee and support the performance of a small team of multi-skilled operatives, ensuring effective coordination and management of facilities operations. The role requires the development of strong working relationships with client stakeholders, partners, landlords, managing agents, and all facilities vendors. This position is based in a low-traffic site in Miami, FL, with minimal warehouse duties. Responsibilities + Stock and order office supplies, food, and beverages. + Conduct walkthroughs to inspect equipment and identify issues. + Host monthly and quarterly events. + Create work orders for vendors and manage onsite vendors and couriers. + Provide support in monitoring the performance of a small team of operatives. + Develop close working relationships with key stakeholders and vendors. + Assist in managing contractors to ensure adherence to required standards. + Procure vendors and services as needed. + Assist in financial processes, ensuring timely and accurate completion. + Manage purchase orders in the internal financial management platform. + Assist with monthly accrual reports and monitor finance trackers. + Conduct site inspections, assessments, and regular audits. + Implement safety and building procedures, and perform ad-hoc duties. + Support the implementation of property risk management and industry best practices. + Maintain premises in neat and good working condition. + Support disaster recovery and business continuity plans. + Follow escalation and incident reporting procedures. + Support regular management reports and projects. + Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets. Essential Skills + Ability to work independently and as part of a team. + Self-motivated with a confident and energetic attitude. + Excellent verbal and written communication skills. + Ability to work well under pressure and be flexible. Additional Skills & Qualifications + Bachelor's degree in a related field. + Strong understanding of Microsoft Word, Excel, and Outlook. + Clean driving record. Work Environment The shift consists of three 8-hour days on Tuesday, Wednesday, and Thursday with flexibility on hours (24 hours/week) Job Type & Location This is a Contract position based out of Miami, FL. Pay and Benefits The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL. Application Deadline This position is anticipated to close on Dec 16, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees? Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals. Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes. Join us in our mission to help companies make smarter pay decisions they can trust! About the role As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations. This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team. You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization. Please note that this role is required to be in office in Downtown Seattle 5 days per week. Why this job is exciting Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting. Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment. Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics. Partner with the People Team to execute company-wide initiatives, offsites, and executive events. Support recruiting operations as needed - coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience. Manage people operations-related tools and systems, ensuring accuracy and efficiency. Support company events, offsites, and culture initiatives in partnership with People Operations. Provide additional administrative and project support during periods of peak workload or company-wide initiatives. About you Strong attention to detail and organization under shifting priorities. Excellent communication and interpersonal skills. Experience with calendar management, travel logistics, and executive scheduling. Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets. Ability to manage multiple work-streams across executive support and people operations. Experience coordinating interviews, scheduling, or candidate logistics. Experience with procurement and vendor management in an office setting. Passion for creating excellent candidate and employee experiences. Nice to have Familiarity with Salesforce, DocuSign, or ATS platforms. Event planning and execution experience. Prior experience in recruiting coordination or talent operations. Why you'll love it here: 💰 Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. 🏆 Syndio Equity. So you can share in Syndio's success. 🏝 Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave. Paid parental leave 🩺 Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents. 🏥 Life Insurance & Disability. Syndio covers the full premium. 🏦 401(k). To help you save for your future The interview overview Below you'll find an outline of the interview plan for our Office & Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision. 30 min zoom with the Hiring Manager Three 30 minute zoom interviews with several team members (EA's, People Operations) One 30 minute interview with an executive team member Final interview in person at the Seattle Office with the Hiring Manager At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us. Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age.

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

Job Description Dental Lab Office Administrator - Florida Full-Time | Monday-Friday, 8:00 AM - 5:00 PM | $55,000-$65,000 A growing dental laboratory in Florida is seeking a highly organized Dental Lab Office Administrator to manage front-office operations, client communication, and daily case intake. This role is the central coordination point for digital and analog case flow and requires strong customer service skills, dental terminology knowledge, and the ability to multitask in a fast-paced, multi-department environment. Start Date: January 2026 Work Method: On-site Schedule: 40 hrs/week Key Responsibilities Client & Office Communication Serve as the first point of contact for dentists, surgeons, and office coordinators. Handle phone calls, emails, and case-related inquiries professionally and promptly. Support onboarding for new accounts (pricing, forms, documentation). Provide updates on case status, scheduling, shipping, and required records. Case Intake & Data Entry Manage daily intake of IOS scans, courier deliveries, UPS/FedEx shipments. Review all incoming cases for completeness and accuracy. Enter case details into lab management software, label and route to the correct department. Follow up with offices for missing prescriptions, shade info, implant data, or digital files. Digital (IOS) & Analog Case Management Pull digital scans from all scanner portals (iTero, Trios, Medit, Dexis, CS, etc.). Review scan details, case type, materials, and implant components. Inspect physical impressions/models; sanitize, organize, and route correctly. Scheduling & Coordination Schedule virtual case review meetings, surgical conversion appointments, and photogrammetry (PIC) scans. Maintain the lab calendar and follow up on missing documentation. Packaging, Shipping & Deliveries Prepare delivery bags for local routes. Package and process UPS/FedEx shipments and inter-lab transfers. Maintain organized shipping materials and verify case completeness before shipment. Administrative Support (AP/AR) Assist with pre-invoicing, statements, posting payments, and reconciling packing slips. Help resolve billing discrepancies and support account inquiries. Cross-Department Collaboration Communicate clearly with Model Production, Digital Support, CAD/CAM, Ceramics, QC, and Operations. Escalate urgent or unclear cases when needed. Qualifications Minimum 2 years of experience in a dental laboratory or dental office (required). Strong knowledge of dental terminology, case components, and lab/clinical workflows. Experience with digital workflows (IOS portals, digital case intake, 3D models) preferred. Skilled in scheduling, case coordination, and client communication. Detail-oriented, organized, and comfortable in a fast-paced environment. Proficient with Google Workspace, Microsoft Office, and digital file management; experience with Evolutions or similar software preferred. High school diploma required; dental assisting/admin coursework or related education preferred. Ability to uphold HIPAA, OSHA, and infection-control standards. Salary & Classification $55,000 - $65,000 annually, based on experience and market range. Full-time, non-exempt, on-site role. Full benefits: medical, dental, vision, 401(k) match, paid holidays, PTO, no weekends, As skills develop, advancement options may include: Senior Office Administrator Office Manager Administrative Operations Manager Client Services Manager

About BCforward BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average. Job Description Job Title : Office Coordinator Duration : 6 Months contract Location : REDMOND WA 98052 Description : Possible Conversion to FTE based on performance • Office Operations o Provide and coordinate audio visual services o Manage office postings and signage o Assist with reception services o Order and maintain offices supplies o Conduct floor inspections o Key management o Coordinate office space maintenance o Coordinate break area equipment maintenance o Coordinate office equipment maintenance • Safety & Security o Participate as a member of the emergency response and location management team o Provide scheduled reporting for safety and security audits o Assist with maintaining all safety and security standards • Space Management o Coordinate space charge back program o Coordinate and maintain all meeting rooms, enclosed workspace and open workspace o Manage the event management system (EMS) • Assistant with design and construction project coordination • Provide back up support for Workplace lead. Additional Information Must be able to pass a background and drug screen

BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. BCforward's headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward's team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average. Job Description Job Title : Office Coordinator Duration : 6 Months contract Location : REDMOND WA 98052 Description : Possible Conversion to FTE based on performance • Office Operations o Provide and coordinate audio visual services o Manage office postings and signage o Assist with reception services o Order and maintain offices supplies o Conduct floor inspections o Key management o Coordinate office space maintenance o Coordinate break area equipment maintenance o Coordinate office equipment maintenance • Safety & Security o Participate as a member of the emergency response and location management team o Provide scheduled reporting for safety and security audits o Assist with maintaining all safety and security standards • Space Management o Coordinate space charge back program o Coordinate and maintain all meeting rooms, enclosed workspace and open workspace o Manage the event management system (EMS) • Assistant with design and construction project coordination • Provide back up support for Workplace lead. Additional Information Must be able to pass a background and drug screen

A Florida stablished law firm is seeking an Insurance Defense Clerical Assistant in their Pensacola, Florida office. Applicants should have 2+ years of experience, be a self-starter, have excellent communication skills, and be well organized to join our fast-growing team. Insurance defense experience recommended. Responsabilities include, but are not limited to: Saving documentation into case management software Submitting correspondence through the use of Florida e-filing portal Charting deadlines contained in orders, pleadings, and new case files Providing general clerical support for the legal team Skills/Qualifications: Ability to work closely and professionally with a team of attorneys and other administrative staff Proficiency with computers and Microsoft Office applications Detail oriented Must work efficiently under deadlines Strong organizational skills Comfortable multitasking Dependability Client confidentiality Must have a reliable source of transportation

Job DescriptionA Florida stablished law firm is seeking an Insurance Defense Clerical Assistant in their Pensacola, Florida office. Applicants should have 2+ years of experience, be a self-starter, have excellent communication skills, and be well organized to join our fast-growing team. Insurance defense experience recommended.Responsabilities include, but are not limited to: Saving documentation into case management software Submitting correspondence through the use of Florida e-filing portal Charting deadlines contained in orders, pleadings, and new case files Providing general clerical support for the legal team Skills/Qualifications: Ability to work closely and professionally with a team of attorneys and other administrative staff Proficiency with computers and Microsoft Office applications Detail oriented Must work efficiently under deadlines Strong organizational skills Comfortable multitasking Dependability Client confidentiality Must have a reliable source of transportation

Are you prepared for the impact you can make in your career at a well-respected treatment center in Brooksville, Florida? If so, you may enjoy working at Sabal Palms Recovery Center, an addiction treatment facility nestled on a 10-acre campus located along Florida's Nature Coast and surrounded by live oak trees. Sabal Palms Recovery Center provides premier residential treatment for adults aged 18 and older who are struggling with addictions. Our skilled professionals are focused on sharing their knowledge and expertise to help you get acclimated to your new role. Along with detailed training and continual support, our staff will give you the autonomy you need to achieve your career goals. You will love working to make a difference in the lives of our patients as you collaborate with other professionals and a supportive management team. We are looking to for a Full Time Business Office Clerk / Financial Counselor to join our team. This position is responsible for accurate, timely, and complete documentation regarding insurance verification, billing, and collections. ESSENTIAL FUNCTIONS: Responsible for auditing the admission packets and for the verification of benefits along with all patient demographic information in the patient accounting system. Financial counseling of patients and/or guarantors and collecting any out of pocket (deductibles, copays, exhausted days, etc). Provide information to the patient and/or guarantors regarding their benefits and financial obligations. Complete financial disclosure paperwork for patients that request assistance including verifying income and expenses. Complete adjustment forms for any charity or administrative adjustments for approval. Complete promissory notes for patients that request payment arrangements. Update daily the upfront collection log, charity log, and admin adjustment log. Review with BOD on a weekly basis. Gather and interpret data from system and understands appropriate course of action to take and initiates time-sensitive and strategic steps resulting in payment. EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: High school diploma or equivalent required. Three or more years' experience in related field required. Extensive knowledge and understanding of Commercial Insurance and Medicare/Medicaid required. BENEFITS: Medical, Dental, and Vision Insurance HSA & FSA Company Paid Basic Life & AD&D Disability 401(k) Retirement Plan - with company match Employee Assistance Program/Employee Discount Program Paid Holidays Paid Time Off Tuition Reimbursement

Best Home Services is looking for an Office Administrator to join our team immediately. This role assists in administering policies and procedures, employee health and welfare plans, and addresses employee relations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, HRIS management, and internal employee communications. Responsibilities Supports the recruitment, onboarding and separation processes. Assists employees and supervisors with basic interpretation of HR policies and procedures. Maintains confidential personnel files and personnel actions. Assists with the processing of terminations. Assists with the preparation of the performance review process. Responds to verifications of employment status. Supports HR projects. Assists with benefits administration. Coordinates uniform distribution. Performs other related duties as assigned. Requirement An ability to maintain strict confidentiality, and a high level of discretion The ability to communicate clearly and decisively Must possess excellent organizational skills Ability to manage stressful situations and maintain a high level of composure in a fast paced and challenging work environment. Proficient with Microsoft Office Suite or related software preferred Two years of administrative support experience. Administrative HR experience preferred. Benefits Birthday Pay PTO Parental Leave Paid Training Weekly pay 7 Paid Holidays Employee Relief Fund and PTO Gifting Education & Tuition Assistance Robust benefits package health, dental, vision insurance, 401k match, IRA, and more Employee Discounts Employee Referral Bonus Career growth opportunity

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: * Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. * Assists in training entry-level Office Support Assistants for later advancement. * Prepares supplies for new employees, and collects supplies for departing employees * Maintains the department supply cabinet, as well as the required inventory for the client training manuals. * Assists with lunch distribution for employees and clients. * Complies with all approved procedures, directives and guidelines. * Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: * Excellent communication, interpersonal, and organizational skills. * The ability to handle multiple tasks as well as to define priorities and respond accordingly. * The ability to work in a fast-paced environment. * Basic to intermediate Microsoft Word and Excel knowledge is required. * Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure * SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law