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Accounts Payable Specialist - Career Advancement Opportunities!!!
Casella Waste Systems, Inc. 4.6
Accounting assistant job in Halfmoon, NY
The Accounts Payable Specialist is responsible for the receipt, review, and entry of vendor invoices to meet tight deadlines and ensure compliance with a robust internal control structure. The incumbent ensures proper and timely payments by working closely with various teams and vendors within the organization.
Hiring Range: From $18.00-$22.00 per hour.
Key Responsibilities
Receives, reviews, and processes vendor invoices and employee expenses for data entry and payments within very tight deadlines.
Provides accurate and detailed reports regarding bills and invoices.
Completes assigned work and responds to requests for information using various software applications and accounting systems.
Performs accounting duties related to accounts receivable, accounts payable, purchasing/inventory, account balancing and analysis, revenue, and payroll.
Adheres to internal policies and controls as required for the processing and approval of corporate expenditures to maintain best practices across the entire procure-to-pay process.
Prioritizes weekly payment disbursement processing and resolves any vendor or employee concerns.
Communicates and collaborates with other Casella departments, field locations, auditors, and vendors on projects and activities.
Maintains the ability to multitask and manage responsibilities in a timely and accurate manner.
Participates in training and other learning opportunities to expand knowledge of the company, products, sales, and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.
Education, Experience & Qualifications
The successful candidate will have an Associate's Degree in Accounting or Finance or 2-4 years of accounts payable or finance experience. The individual must have a demonstrated ability to work in a collaborative environment. Ability to work additional hours around specific weekly and monthly end dates is required.
Outstanding time management, listening, communication and problem solving skills are required. A high-level attention to detail is critical. Proficiency with Microsoft Office applications and automated accounting systems is essential.
Attributes
Positive, team oriented individual who possesses organizational skills and attention to detail with an ability to see the larger picture and is open to personal and professional training and development.
Benefits
Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.
$18-22 hourly Auto-Apply 41d ago
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Senior Bookkeeper
Actalent
Accounting assistant job in Colonie, NY
Accounts Payable & Procurement: Oversee the procure-to-pay cycle in NetSuite, including entering and managing vendor bills, performing accurate three-way matching of purchase orders, receipts, and invoices, and scheduling vendor payments according to terms. Enforce purchasing controls such as the use of purchase requisitions and approvals for expenditures, ensure POs are issued only to approved suppliers, and give special attention to purchases of regulated materials (e.g. controlled substances) to ensure all compliance requirements are met. Coordinate with vendors and internal departments to resolve billing or payment issues promptly, and utilize electronic payment methods (ACH/wires) as appropriate for efficient disbursements. Accounts Receivable & Billing: Manage the order-to-cash process from invoicing through collections. Generate and send customer invoices in NetSuite immediately upon product shipment, ensuring that products have passed all required quality inspections before billing. Record and apply incoming customer payments (checks, ACH, credit card, etc.), and reconcile any payment discrepancies. Continuously monitor accounts receivable aging and follow up on overdue invoices by sending reminders or statements, helping to maintain healthy cash flow. Work closely with the sales and customer service teams to address any billing questions or credit issues, and enforce credit terms or holds as needed to manage risk. General Ledger & Reconciliation: Maintain the general ledger and ensure all financial transactions are accurately recorded in NetSuite. Uphold an organized Chart of Accounts that meets reporting needs and supports clear tracking of financial activities. Reconcile sub-ledgers for AR, AP, inventory, and other modules to the GL on a regular (monthly) basis to confirm that all subsidiary records tie to the financial statements. Perform bank reconciliations for all company bank accounts, investigating and resolving any discrepancies between bank statements and NetSuite records in a timely manner. Ensure that transactions flow appropriately from all modules to the GL (minimizing manual journal entries by capturing data upstream), and maintain supporting schedules for key balance sheet accounts (prepaids, accruals, fixed assets, inventory, etc.) as needed. Inventory Management & Cost Accounting: Work with the operations and supply chain teams to ensure inventory transactions are properly reflected in the financial system. Monitor inventory-related entries such as receipts, adjustments, and usage so that inventory values in NetSuite remain accurate. Assist in reconciling physical inventory counts with system balances and investigate any variances. Calculate and record manufacturing cost variances or inventory adjustments (e.g. scrap, yield loss) in the GL each period, ensuring that cost of goods sold is correctly recognized when products are sold and that inventory is valued in accordance with GAAP. Support the procurement and production departments by providing financial insights into inventory levels, valuation, and turnover, and ensure that any inventory write-offs or adjustments are properly documented and approved. Compliance & Audit: Ensure that all financial processes and record-keeping adhere to company policies, GAAP, and relevant pharmaceutical industry regulations. This includes maintaining proper documentation and audit trails for all transactions, and implementing internal controls such as segregation of duties and approval workflows to safeguard assets (for example, dual approvals for high-value transactions or journal entries). Verify that financial operations support compliance requirements specific to a 503B pharmaceutical manufacturing environment - for instance, confirming that shipments and invoices are only processed for licensed facilities and that purchases of controlled substances follow DEA guidelines and are appropriately documented. Prepare for and support any audits or inspections (internal, external, or regulatory): provide auditors with requested financial reports, supporting schedules, and evidence of controls (such as system approval logs or reconciliations) to demonstrate a compliant and well-controlled finance operation. Proactively address any audit findings and strengthen processes to meet FDA and DEA record-keeping standards as well as standard financial audits. Month-End Close & Reporting: Manage the month-end and year-end close process, ensuring all tasks are completed accurately and on schedule. This includes posting necessary adjusting journal entries (accruals, deferrals, depreciation, etc.), reconciling all balance sheet accounts, and reviewing the trial balance for any anomalies or errors that need correction. Use a checklist to track close activities and coordinate with team members (and other departments) to obtain any needed information for close. Prepare timely financial statements - Income Statement, Balance Sheet, and Cash Flow - directly from NetSuite and perform initial reviews for accuracy. Investigate and explain significant period-over-period variances in financial results to assist management with understanding the company's financial performance. Ensure that revenue is recognized in line with applicable accounting standards and that inventory is properly accounted for as an asset until sold (in compliance with GAAP). Provide financial reports and analysis to management as required, and participate in financial review meetings to present the data. Cross-Functional Collaboration & Process Improvement: Collaborate closely with cross-functional teams - including procurement, inventory/warehouse, production, and quality assurance - to ensure financial data and processes are aligned with operational workflows. For example, work with the Quality Assurance department to implement controls such as holding vendor invoice payments until materials have passed QA inspection and are approved for use. Assist the supply chain team in establishing efficient procurement and inventory management practices by leveraging NetSuite capabilities (like automated approval routing or real-time inventory tracking). Continuously evaluate the efficiency of our NetSuite financial workflows and identify opportunities for improvement or further automation. This could include implementing accounts payable automation tools (OCR invoice scanning, electronic approvals), optimizing the usage of NetSuite reports/analytics for better AP/AR metrics tracking, or refining our financial policies to better suit the pharma manufacturing context. Provide recommendations to management for system or process enhancements and help test/implement new NetSuite features or updates. Additionally, offer training or guidance to junior finance staff or other NetSuite users in the company to ensure consistent and correct use of the system.
Skills
netsuite, Accounts payable, Accounts receivable, Finance, ledger, reconciliation, Bookkeeping, compliance, audit, Accounting, gaap
Top Skills Details
netsuite,Accounts payable,Accounts receivable,Finance,ledger,reconciliation,Bookkeeping
Additional Skills & Qualifications
Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience). Minimum 5 years of hands-on experience with NetSuite ERP in an accounting or bookkeeping capacity is required, with a strong track record of managing day-to-day financial transactions through NetSuite. Solid understanding of Generally Accepted Accounting Principles (GAAP) and core accounting functions. Proven experience handling accounts payable, accounts receivable, general ledger, and bank reconciliations is essential. Ability to prepare financial statements and support month-end close processes. NetSuite Skills: Proficiency in NetSuite's financial modules and workflows, including transactions entry, reporting, and basic administration. Able to navigate and utilize NetSuite for AP/AR processing, journal entries, bank reconciliation, and running financial reports. Experience with NetSuite's inventory and purchasing modules (item receipts, inventory adjustments, purchase orders) and how they integrate with the GL is highly valuable.
Experience Level
Expert Level
Job Type & Location
This is a Contract to Hire position based out of Colonie, NY.
Pay and Benefits
The pay range for this position is $35.00 - $50.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Colonie,NY.
Application Deadline
This position is anticipated to close on Jan 20, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
$35-50 hourly 12d ago
International Multi-Subsidiary Accounts Payable Coordinator
Bestpass 4.3
Accounting assistant job in Albany, NY
We Speak Safety and Efficiency: In September of 2024, Bestpass, Fleetworthy, ExpressTruckTax and Drivewyze rebranded as Fleetworthy. This rebrand reflects our ongoing mission to simplify fleet safety, compliance, and toll management under one unified brand.
Fleetworthy is revolutionizing road safety and fleet management with a command center for safety, compliance, and efficiency. Our connected suite provides real-time insights and control, enabling customers to maximize efficiency, reduce risk, and save money.
With technology that unifies safety, compliance, toll management, weigh station bypass, and more, Fleetworthy empowers organizations to perform at their best. We simplify operations to ensure every vehicle and driver is not just compliant, but beyond compliant. Supporting millions of drivers and vehicles, Fleetworthy is leading a new era in road safety and fleet technology.
At Fleetworthy, you're in the driver's seat!
The International Multi-Subsidiary Accounts Payable (AP) Coordinator is responsible for managing and processing accounts payable activities across multiple domestic and international subsidiaries. This role ensures accurate invoice processing, timely payments, compliance with global financial policies, and strong cross-department communication. The coordinator will work closely with vendors, internal departments, and finance teams across regions to maintain efficient, accurate, and well-documented AP operations.
Key Responsibilities
Invoice Processing & Workflow Management
* Process high-volume invoices for multiple international and domestic subsidiaries (Approximately 3,000 invoices per month across 6 subsidiaries).
* Validate invoice accuracy, including pricing, coding, approvals, and purchase order matching.
* Ensure accurate general ledger coding and subsidiary allocation.
* Maintain electronic AP workflow systems and route invoices for approval.
* Monitor invoice queues to ensure timely processing and follow up with approvers.
Vendor Management
* Handle annual 1099-MISC calculations, form creation, and timely submission to the IRS and vendors.
* Serve as the primary contact for vendor inquiries across all regions.
* Maintain vendor files, including W-8/W-9 documentation, payment information, and compliance forms.
* Resolve vendor discrepancies, payment issues, and statement reconciliations.
* Build strong vendor relationships while ensuring compliance and company policy adherence.
* Subcontractor COI validation when working on job sites/ offices.
Payment Processing
* Prepare weekly payments including Credit Card, ACH, wire (domestic and international), and check runs.
* Ensure currency accuracy and support foreign currency payment processes.
* Monitor success of all ap payments including credit card, ACH, Wire and Check.
* Coordinate with treasury teams regarding cash flow and funding needs.
* Validate bank details to prevent fraud and ensure secure payment practices.
Subsidiary Coordination & Compliance
* Support AP operations for multiple subsidiaries, including adherence to local country tax rules and regulations.
* Ensure compliance with internal controls, audit requirements, and company policies.
* Support intercompany transactions and cross-subsidiary expense allocations.
* Assist with month-end close tasks including AP accruals, reporting, and reconciliation.
Reporting & Analysis
* Run and maintain AP aging reports for each subsidiary.
* Provide metric reporting such as invoice volume, payment cycles, and unresolved AP issues.
* Assist with audits (internal, external, and regulatory) by preparing requested documentation.
Process Improvement
* Identify efficiencies to streamline AP processing for multi-entity operations.
* Contribute to AP system upgrades, automation initiatives, and workflow enhancements.
* Document internal AP processes and support global standardization.
Qualifications
Education & Experience
* Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
* 2-5 years of accounts payable experience, preferably in a multi-subsidiary or international environment.
* Experience with AP automation tools or ERP systems highly preferred.
Skills & Competencies
* Strong understanding of AP principles, international payment processing, and basic accounting.
* Ability to manage multiple entities, currencies, and high-volume workloads.
* Excellent communication skills for working with global vendors and internal teams.
* Strong analytical and problem-solving abilities.
* High attention to detail and organizational skills.
* Proficiency in Excel and financial systems.
Key Attributes for Success
* Ability to work across time zones and coordinate with global teams.
* Solid understanding of multi-currency and exchange rates.
* Strong sense of ownership, accountability, and confidentiality.
* Adaptability to shifting priorities and international operational differences.
* Commitment to accuracy, efficiency, and continuous improvement.
Work Environment
* Collaboration with finance, procurement, and subsidiary teams.
* Fast-paced, detail-oriented work setting.
Additional Duties
Other responsibilities may be assigned as necessary to support the finance department and global accounting operations.
Compensation
$60,000 to $80,000
What Drives Us to Work Every Day:
* We pride ourselves on making a difference, for our employees, clients, and their businesses.
* We accept team members for who they are and what they bring to the table.
* We are proud to build all our relationships based on transparency and trust.
* We are a team of energetic and curious individuals passionate about the work we do every day!
Our Core Values - We are 1TEAM
* People 1st - People 1st! We win as a team by collaborating, having each other's backs, and bringing out the best in each other. We always treat others as they would like to be treated.
* Trust - We inspire trust by delivering on our promises, owning outcomes, being transparent in our communications, and acting with integrity.
* Every Trip Matters - Because every trip that our customers take is important to them, it's important to us. Whether it is a load being hauled across the country or a service vehicle traveling on a toll road, our customers count on us to deliver the right expertise, software, and data to make every trip safe, efficient, and productive.
* Always Innovating - We solve for the customer and focus on outcomes. We are nimble in our approach. When we fail, we fail fast and learn from it. We are here to disrupt, not to fit in.
* Mindset - We are committed to a growth mindset. Our efforts and attitudes are what determine our abilities. We embrace good criticism. We seek new challenges. We never stop learning.
About Bestpass: Bestpass is a comprehensive payment platform provider and leader in toll management solutions for commercial fleets of all sizes. Bestpass saves fleets time and money by consolidating payments and providing insight into cost per vehicle. Bestpass, founded in 2001, covers 100% of major toll roads across the U.S., supports more than 30,000 customers, and processes over $1.5 billion in toll transactions annually. Bestpass offers a range of toll coverage options for owner-operators, regional fleets, and national fleets, as well as customized solutions for specific needs.
About Fleetworthy Solutions: Fleetworthy Solutions, Inc. provides DOT safety and regulatory compliance services to commercial fleets that take them Beyond Compliant. Fleetworthy combines exceptional client service, advanced technologies, and more than 40 years of transportation industry expertise to make sure that drivers and assets are truly fleetworthy. The company helps private fleets, for-hire carriers and third-party logistics companies of all sizes surpass compliance of federal, state, and local regulations and streamline processes to reduce costs and mitigate risks.
Fleetworthy is committed to fostering a diverse and inclusive culture that is respectful and welcoming of individual differences. We are proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations
$60k-80k yearly 30d ago
International Multi-Subsidiary Accounts Payable Coordinator
Fleetworthy 4.0
Accounting assistant job in Albany, NY
We Speak Safety and Efficiency:
In September of 2024, Bestpass, Fleetworthy, ExpressTruckTax and Drivewyze rebranded as Fleetworthy. This rebrand reflects our ongoing mission to simplify fleet safety, compliance, and toll management under one unified brand.
Fleetworthy is revolutionizing road safety and fleet management with a command center for safety, compliance, and efficiency. Our connected suite provides real-time insights and control, enabling customers to maximize efficiency, reduce risk, and save money.
With technology that unifies safety, compliance, toll management, weigh station bypass, and more, Fleetworthy empowers organizations to perform at their best. We simplify operations to ensure every vehicle and driver is not just compliant, but beyond compliant. Supporting millions of drivers and vehicles, Fleetworthy is leading a new era in road safety and fleet technology.
At Fleetworthy, you're in the driver's seat!
The International Multi-Subsidiary Accounts Payable (AP) Coordinator is responsible for managing and processing accounts payable activities across multiple domestic and international subsidiaries. This role ensures accurate invoice processing, timely payments, compliance with global financial policies, and strong cross-department communication. The coordinator will work closely with vendors, internal departments, and finance teams across regions to maintain efficient, accurate, and well-documented AP operations.
Key Responsibilities
Invoice Processing & Workflow Management
Process high-volume invoices for multiple international and domestic subsidiaries (Approximately 3,000 invoices per month across 6 subsidiaries).
Validate invoice accuracy, including pricing, coding, approvals, and purchase order matching.
Ensure accurate general ledger coding and subsidiary allocation.
Maintain electronic AP workflow systems and route invoices for approval.
Monitor invoice queues to ensure timely processing and follow up with approvers.
Vendor Management
Handle annual 1099-MISC calculations, form creation, and timely submission to the IRS and vendors.
Serve as the primary contact for vendor inquiries across all regions.
Maintain vendor files, including W-8/W-9 documentation, payment information, and compliance forms.
Resolve vendor discrepancies, payment issues, and statement reconciliations.
Build strong vendor relationships while ensuring compliance and company policy adherence.
Subcontractor COI validation when working on job sites/ offices.
Payment Processing
Prepare weekly payments including Credit Card, ACH, wire (domestic and international), and check runs.
Ensure currency accuracy and support foreign currency payment processes.
Monitor success of all ap payments including credit card, ACH, Wire and Check.
Coordinate with treasury teams regarding cash flow and funding needs.
Validate bank details to prevent fraud and ensure secure payment practices.
Subsidiary Coordination & Compliance
Support AP operations for multiple subsidiaries, including adherence to local country tax rules and regulations.
Ensure compliance with internal controls, audit requirements, and company policies.
Support intercompany transactions and cross-subsidiary expense allocations.
Assist with month-end close tasks including AP accruals, reporting, and reconciliation.
Reporting & Analysis
Run and maintain AP aging reports for each subsidiary.
Provide metric reporting such as invoice volume, payment cycles, and unresolved AP issues.
Assist with audits (internal, external, and regulatory) by preparing requested documentation.
Process Improvement
Identify efficiencies to streamline AP processing for multi-entity operations.
Contribute to AP system upgrades, automation initiatives, and workflow enhancements.
Document internal AP processes and support global standardization.
Qualifications
Education & Experience
Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
2-5 years of accounts payable experience, preferably in a multi-subsidiary or international environment.
Experience with AP automation tools or ERP systems highly preferred.
Skills & Competencies
Strong understanding of AP principles, international payment processing, and basic accounting.
Ability to manage multiple entities, currencies, and high-volume workloads.
Excellent communication skills for working with global vendors and internal teams.
Strong analytical and problem-solving abilities.
High attention to detail and organizational skills.
Proficiency in Excel and financial systems.
Key Attributes for Success
Ability to work across time zones and coordinate with global teams.
Solid understanding of multi-currency and exchange rates.
Strong sense of ownership, accountability, and confidentiality.
Adaptability to shifting priorities and international operational differences.
Commitment to accuracy, efficiency, and continuous improvement.
Work Environment
Collaboration with finance, procurement, and subsidiary teams.
Fast-paced, detail-oriented work setting.
Additional Duties
Other responsibilities may be assigned as necessary to support the finance department and global accounting operations.
Compensation
$60,000 to $80,000
What Drives Us to Work Every Day:
We pride ourselves on making a difference, for our employees, clients, and their businesses.
We accept team members for who they are and what they bring to the table.
We are proud to build all our relationships based on transparency and trust.
We are a team of energetic and curious individuals passionate about the work we do every day!
Our Core Values - We are 1TEAM
People 1st - People 1st! We win as a team by collaborating, having each other's backs, and bringing out the best in each other. We always treat others as they would like to be treated.
Trust - We inspire trust by delivering on our promises, owning outcomes, being transparent in our communications, and acting with integrity.
Every Trip Matters - Because every trip that our customers take is important to them, it's important to us. Whether it is a load being hauled across the country or a service vehicle traveling on a toll road, our customers count on us to deliver the right expertise, software, and data to make every trip safe, efficient, and productive.
Always Innovating - We solve for the customer and focus on outcomes. We are nimble in our approach. When we fail, we fail fast and learn from it. We are here to disrupt, not to fit in.
Mindset - We are committed to a growth mindset. Our efforts and attitudes are what determine our abilities. We embrace good criticism. We seek new challenges. We never stop learning.
About Bestpass: Bestpass is a comprehensive payment platform provider and leader in toll management solutions for commercial fleets of all sizes. Bestpass saves fleets time and money by consolidating payments and providing insight into cost per vehicle. Bestpass, founded in 2001, covers 100% of major toll roads across the U.S., supports more than 30,000 customers, and processes over $1.5 billion in toll transactions annually. Bestpass offers a range of toll coverage options for owner-operators, regional fleets, and national fleets, as well as customized solutions for specific needs.
About Fleetworthy Solutions: Fleetworthy Solutions, Inc. provides DOT safety and regulatory compliance services to commercial fleets that take them Beyond Compliant. Fleetworthy combines exceptional client service, advanced technologies, and more than 40 years of transportation industry expertise to make sure that drivers and assets are truly fleetworthy. The company helps private fleets, for-hire carriers and third-party logistics companies of all sizes surpass compliance of federal, state, and local regulations and streamline processes to reduce costs and mitigate risks.
Fleetworthy is committed to fostering a diverse and inclusive culture that is respectful and welcoming of individual differences. We are proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations
$60k-80k yearly Auto-Apply 32d ago
Bookkeeper
American Institute for Economic Research 4.0
Accounting assistant job in Great Barrington, MA
Job Title: Bookkeeper
FLSA Status: Non-exempt
Job Type: Part Time, M-F, 20-25 hours per week, remote. Onboarding must take place on-site at the Great Barrington, MA office. Initial training may be a combination of remote and on-site work.
About Us: Berkshire County Financial Services Firm is seeking an experienced bookkeeper.
Essential Duties and Responsibilities: A bookkeeper supporting the Chief Financial Officer is responsible for maintaining accurate day-to-day financial records, including accounts payable, accounts receivable, bank & investment account reconciliations, and general ledger entries. The role assists the CFO by preparing routine financial reports, monitoring cash flow activity, organizing audit documentation, and ensuring transactions comply with internal controls and accounting policies. This position also helps streamline financial processes, respond to information requests, and provides dependable administrative and analytical support to enable timely and informed financial decision-making.
Preferred Qualifications:
Proven experience as a bookkeeper.
Proficiency with QuickBooks Enterprise, MS Office & Excel.
Understanding of accounting principles and practices.
Excellent attention to detail and accuracy.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Good communication skills, both written and verbal.
Impeccable integrity.
Benefits:
The pay rate for this role is $25-$30 per hour depending on experience. This part-time role is not currently eligible for company-sponsored benefits. Benefits eligibility is determined by scheduled hours and company policy.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an em ployee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle grasp or feel; and talk or hear. The employee must routinely lift and move equipment, run cables under desks and other normal office functions. Specific vision abilities required by this job include close vision and ability to adjust focus.
$25-30 hourly 30d ago
Accounts Payable Coordinator
Albany Medical Health System 4.4
Accounting assistant job in Albany, NY
Department/Unit: Accounts Payable Work Shift: Day (United States of America) Salary Range: $47,921.64 - $71,882.46 Under the direction of the Accounts Payable Manager, the Accounts Payable Coordinator is part of the processing team responsible for the entry of accounts payable related transactions of an assigned portfolio to support the operations of all campuses of the Albany Med Health System (AMHS). This includes review and entry of invoices, credits, reimbursements, as well as statement review and resolution. This position is accountable for ensuring processing of a variety of payable related transactions in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. As a more senior member of the team, the position will handle more complex transactions and assist with ensuring oversight of processes to support the goals and mission of the department. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization. This position will also help support other members of the processing team and may have opportunities for direct supervision.
Essential Duties and Responsibilities
* Ensure all invoices, reimbursements, refunds, credits, and related items are received and processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software. This includes those paid directly as well as those matched to purchase orders. Issues that require additional intervention should be identified and addressed timely.
* Ensure processing of miscellaneous and other non-supplier invoices such as patient, student, and insurance refunds are received and processed in an accurate and timely manner in the ERP software.
* Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s).
* Review unapproved invoices and invoice exceptions for potential errors or resolutions, and work collaboratively with other stakeholders to ensure timey resolution.
* Develop process for weekly review of all processed invoices to proactively identify and resolve processing errors or inconsistencies.
* Identify and utilize methods to proactively identify or prevent issues including review of purchase orders in received status, as well as statement research and reconciliation with primary suppliers on a regular basis.
* Establish constructive working relationships with suppliers to identify, research, and resolve invoicing discrepancies or issues.
* Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method.
* Ensure supplier invoice submission process is efficient and consistent. This includes identifying and onboarding suppliers to electronic data exchange (EDI).
* Develop and implement monthly auditing process to review processed invoices to identify any processing errors, inconsistencies, or opportunities for improvement.
* Respond to inquiries and requests for assistance in a timely and professional manner. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status.
* Ensure records are maintained and accessible to support and comply with financial processes and regulations.
* Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury.
* Other Duties as assigned.It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization. Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description. It is expected that staff willingly assist to the best of their abilities and within the expectations of their position.
* AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently.
Qualifications
* Bachelor's Degree in a related field - required
* Significant years of experience with progressive responsibility in equivalent roles can substitute for degree requirement.
* 3 years of experience in Accounts Payable or related business experience - required
* Must have excellent organizational, analytical, and communication skills, both written and verbal, with the ability to communicate effectively with a variety of stakeholders, both internal and external.
* Must have outstanding time management skills and unwavering attention to detail, with the ability to respond to and prioritize competing demands.
* Must be able to work independently, and as a collaborative member of a team, with a willingness and ability to make, implement, and follow through on decisions in a fast paced, time sensitive environment.
* Must have experience and ability to work with computer applications, including Microsoft products.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Physical Demands
* Standing - Occasionally
* Walking - Occasionally
* Sitting - Constantly
* Lifting - Rarely
* Carrying - Rarely
* Pushing - Rarely
* Pulling - Rarely
* Climbing - Rarely
* Balancing - Rarely
* Stooping - Rarely
* Kneeling - Rarely
* Crouching - Rarely
* Crawling - Rarely
* Reaching - Rarely
* Handling - Occasionally
* Grasping - Occasionally
* Feeling - Rarely
* Talking - Constantly
* Hearing - Constantly
* Repetitive Motions - Frequently
* Eye/Hand/Foot Coordination - Frequently
Working Conditions
* Extreme cold - Rarely
* Extreme heat - Rarely
* Humidity - Rarely
* Wet - Rarely
* Noise - Occasionally
* Hazards - Rarely
* Temperature Change - Rarely
* Atmospheric Conditions - Rarely
* Vibration - Rarely
Thank you for your interest in Albany Medical Center!
Albany Medical Center is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Thank you for your interest in Albany Medical Center!
Albany Medical is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
$47.9k-71.9k yearly Auto-Apply 60d+ ago
Accounts Payable Specialist - Career Advancement Opportunities!!!
Cassella Waste Systems, Inc.
Accounting assistant job in Halfmoon, NY
The Accounts Payable Specialist is responsible for the receipt, review, and entry of vendor invoices to meet tight deadlines and ensure compliance with a robust internal control structure. The incumbent ensures proper and timely payments by working closely with various teams and vendors within the organization.
Hiring Range: From $18.00-$22.00 per hour.
Key Responsibilities
* Receives, reviews, and processes vendor invoices and employee expenses for data entry and payments within very tight deadlines.
* Provides accurate and detailed reports regarding bills and invoices.
* Completes assigned work and responds to requests for information using various software applications and accounting systems.
* Performs accounting duties related to accounts receivable, accounts payable, purchasing/inventory, account balancing and analysis, revenue, and payroll.
* Adheres to internal policies and controls as required for the processing and approval of corporate expenditures to maintain best practices across the entire procure-to-pay process.
* Prioritizes weekly payment disbursement processing and resolves any vendor or employee concerns.
* Communicates and collaborates with other Casella departments, field locations, auditors, and vendors on projects and activities.
* Maintains the ability to multitask and manage responsibilities in a timely and accurate manner.
* Participates in training and other learning opportunities to expand knowledge of the company, products, sales, and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.
Education, Experience & Qualifications
The successful candidate will have an Associate's Degree in Accounting or Finance or 2-4 years of accounts payable or finance experience. The individual must have a demonstrated ability to work in a collaborative environment. Ability to work additional hours around specific weekly and monthly end dates is required.
Outstanding time management, listening, communication and problem solving skills are required. A high-level attention to detail is critical. Proficiency with Microsoft Office applications and automated accounting systems is essential.
Attributes
Positive, team oriented individual who possesses organizational skills and attention to detail with an ability to see the larger picture and is open to personal and professional training and development.
Benefits
Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.
$18-22 hourly Auto-Apply 40d ago
Bookkeeper
Aim Services, Incorporated 4.0
Accounting assistant job in Saratoga Springs, NY
We are seeking a detail-oriented and proactive Bookkeeper to join our Finance team. The ideal candidate will be responsible for managing Accounts Payable and Accounts Receivable functions, ensuring accuracy in billing, and supporting program financial operations. This role requires strong organizational skills, a solid understanding of accounting principles, and the ability to collaborate effectively across departments. Experience in nonprofit or program-based financial management is preferred.
Purpose:
As a valued member of the Finance Team, you will work collaboratively toward our shared commitment to putting people first. In this role, you will support the management of all funds and expenditures that help sustain services provided by AIM. You will help ensure that financial records are accurate, transparent, and up to date, supporting timely reporting and review. Through your work, you will contribute directly to AIM's mission of promoting accountability and supporting meaningful, person-centered services.
Essential Functions:
* Review, coordinate, and process Accounts Payable transactions to ensure accuracy and compliance with company policies and program guidelines.
* Ensure vendor billing and payments are completed accurately and timely.
* Maintain, reconcile, and review Accounts Receivable to support accurate financial reporting.
* Assist with fiscal oversight of program billing, ensuring accuracy and adherence to payer and program guidelines.
* Function as the financial liaison for assigned programs, working closely with program managers and other departments to ensure financial accuracy and compliance.
Requirements
Qualifications
* Associates degree or equivalent experience required, Bachelor's degree in accounting preferred.
* Demonstrated knowledge of accounting procedures and systems.
* Effective time management and math skills.
* Strong organizational skills with a keen ability to prioritize and multi-task. Detail oriented.
* Edits work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
* Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
* Proficiency in Microsoft Word and Excel.
* Adherence to Agency policies including Attendance Policy.
* Valid NYS Drivers' License, acceptable to Agency insurance standards preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.
Physical/Cognitive Requirements:
* Ability to maintain a high level of professionalism and confidentiality.
* Ability to remain calm in stressful or demanding situations.
* Sitting and/or computer use/writing for extended periods of time.
* Ability to perform multiple tasks.
* Bending, reaching, pushing, and pulling as needed in the workplace.
Responsible To: CFO, Director of Finance and Controller/designee
Salary Description
$22-$25 / hour
$22-25 hourly 60d+ ago
Senior Accounting Technician
Contact Government Services, LLC
Accounting assistant job in Albany, NY
Job DescriptionSenior Accounting TechnicianEmployment Type: Full-Time, Mid-LevelDepartment: Finance CGS is seeking a Senior Accounting Technician to join our team supporting the mission of a large federal agency. This position will entail a wide range of duties including management of accounts payable, reimbursement activity, collections, and account oversight.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Adjustment of the payroll/labor transactions via re-org processing.- Correct and processes federal government travel in accordance with policies and regulations.· Verify, analyze, and maintain financial information used by the DOJ Office of the Comptroller.· Use various electronic software and databases, such as UFMS, JEDI and JEDI-2, SAFARI, E-2, and SAMS.gov, to analyze complex data sets.· Use various software packages, databases, and online resources to record and retrieve financial data, particularly related to reimbursable and billing process.·Use a financial management system to track expenditures of multiple accounts.· Generate reconciliation reports from a financial management system and reconcile financial books /reports weekly.· Prepare financial reports and documentation for review and signature by DOJ Office of the Comptroller Management and numerous other U.S. Government agencies.·Assist and provide support to other sections of DOJ in UFMS transaction processing and provide suggestion in system errors resolutions.· Compose memorandums, referencing financial reports and activities, as well as letters to the outside vendors and agencies, as needed.· Composes and disseminates correspondence, prepares forms and financial documents, manage databases, maintains the office files, routes paperwork, schedules and assists with web conferences, prepares meeting room and office events.· Performs other duties, either as assigned or on own initiative, that are necessary for regular or special projects undertaken by the division.· Contributes to team efforts, as needed.
Qualifications:- Two-year degree in accounting or four-year degree in a related field (finance, business, banking, or economics) with 30 credit hours in accounting.- Knowledge of manual and automated accounting systems used by banking, financial and other institutions.- Experience working with commitments, obligations, and interagency reimbursement agreements.- Experience working with the quarterly review, accrual and closeout process.- Ability to provide analysis and technical support for a variety of financial activities.- Ability to identify and analyze change in budgetary and/or financial activities.- Ability to research and analyze financial data.- Must be a US Citizen upfront.- Must be able to obtain a Public Trust Clearance.
Ideally, you will also have:- UFSM, JEDI, SAFARI, E-2, and Excel proficiency.- Budgeting Cycle Management.- Financial Management.- Accounts payable (A/P) and Accounts receivable (A/R) management and processing.- Reimbursable agreements analysis and management.- Obligations processing and committed funds tracking.- Auditing and accounting services.- Cash flow analysis.- Statistical analysis.- Financial fraud-related research.- Electronic data acquisition and processing.- Systems analysis and administration.- Database user support.- Reporting.- Record Management.- Business legal compliance.- Special projects.- Analytical and critical thinking, time management and organization.- Excel proficiency with skills to include various formatting, sorting, and correction of data, and table manipulations, such as: Table array, Sum function, Max min function, Vlookup, Trim, Pivot table, Arithmetical formulas.
Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:*************************************
For more information about CGS please visit: ************************** or contact:Email: *******************
#CJ
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$45k-71k yearly est. Easy Apply 6d ago
Lia Auto Group - Bookkeeper
The Lia Group 4.5
Accounting assistant job in Albany, NY
Job Description
Lia Auto Group is seeking a Bookkeeper(s) to join our team.
COMPENSATION RANGE: $24-$30/hour based on experience
SIGN ON BONUS: N/A
REQUIREMENTS:
Knowledge of dealership procedures
Willingness to take initiative
Computer literacy
Ability to perform job responsibilities and meet deadlines easily
Professional personal appearance & excellent communication skills
Excellent verbal/written communication, strong negotiation and presentation skills
Must have clean & valid driver's license
KEY RESPONSIBILITIES:
Break down and post sold deals to accounting
Submit and track rebates
Cut checks to vendors, customers and banks
Calculate and submit commissions for weekly payroll
Post and reconcile weekly parts statement
Manage FP account and reconcile at month end
Track and report funding delays
Process daily bank deposit
Process monthly warranty remittance
Assist Office Manager with month end tasks
Support dealership staff to ensure accuracy in accounting
Any other duties assigned by the manager
BENEFITS:
Medical, Dental and Vision
401K Plan with Employer Match
Paid Time Off
Paid Weekly
An employer funded Life Insurance Plan
Discounts on services and parts
Employee vehicle purchase plans
Company provided uniforms
ABOUT US:
The Lia Auto Group is one of the top 100 automotive groups in the country, established in 1977 by Bill Lia Sr. The group consists of 21 dealerships throughout New York, Connecticut, and Massachusetts, offering a variety of manufacturers including Honda, Toyota, Hyundai, Nissan, Infiniti, Volkswagen, and Chrysler Jeep Dodge Ram (CJDR). Lia also provides rental and full-body repair services at the Lia Collision Center in Colonie, NY.
The Lia Group Companies has since grown to include Vent Fitness, Lia Insurance Agency, BurgerFi, and various commercial properties including Hamilton Square shopping center in Guilderland, NY. Our team of over 1,500 dedicated staff members have delivered quality products and exceptional consumer experiences for over 40 years.
With a long history of success and continuous expansion, the Lia Auto Group provides ample opportunity for development and growth to current and future employees. We offer competitive wages, generous benefits, and a rewarding, safety-conscious work environment. We seek those who can help us take our growth and service to the next level.
COMMUNITY:
We are heavily involved in supporting the communities we live in and work in and look for people to join us in volunteerism and fundraising efforts for many local charities and non-profit organizations.
$24-30 hourly 19d ago
Accounts Payable Associate
Cares of Ny 4.3
Accounting assistant job in Albany, NY
The Accounts Payable Associate is responsible for assisting the Chief Financial Officer. They will assist with tasks including but not limited to paying invoices, preparing deposits, assisting with monthly reconciliations, maintaining the general ledger, preparing journal entries, and financial reporting.
Qualifications
ESSENTIAL RESPONSIBILITIES
Responsible for account payables.
Processes payments for CARES of NY, Inc.
Performs cash reconciliations.
Maintain General Ledger.
Prepare journal entries.
Maintains credit cards.
Ad hoc reporting as needed, such as spending reports for various departments.
Other duties and special projects as assigned.
EXPERIENCE
Prior experience not required. Experience with accounting or bookkeeping, similar roles, and Excel preferred.
Prior experience with non-profit audits and government grants is a plus.
EDUCATION
Associates degree required, preferably with a focus on accounting. Advanced Degree a plus.
Must have successfully completed at least two accounting courses.
Additional Education or Certification: None
SKILLS & ABILITIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Able to use Microsoft 365 suite (Including Microsoft Teams, Outlook, PowerPoint, Word, and advanced Excel skills).
Ability to manage multiple tasks at once without missing deadlines.
Ability to work independently and within a team environment.
Able to adapt to changing work priorities and a fast-paced environment while maintaining a professional demeanor.
Ability to maintain confidentiality.
Ready to jump into any task to learn and grow as an employee.
Interact with both colleagues and staff with a pleasant demeanor.
TRAVEL
Occasional local travel
LOCATION
5 Pine West Plaza, Albany New York 12210
WORK WEEK
Full-time role, 40 hours per week. In-person Monday through Thursday, Friday remote, with hours flexible between 7:30am-6:00pm
HOURLY RANGE
$24.04 - $25.24
POSITION CLASSIFICATION
Non-Exempt
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the successful completion of a background check.
$24-25.2 hourly 1d ago
Accounting Associate
Cb20
Accounting assistant job in Saratoga Springs, NY
Job DescriptionSalary: $65-75K
cb20 is a technology solutions provider of choice for organizations that value IT and Managed Services expertise and category-leading customer service. We partner with the worlds leading hardware and software companies to deliver end-to-end consulting, implementation and managed services across the U.S. With world-class engineering talent and 30+ years of experience cb20 delivers confidence, security, a true sense of control and the highest- quality, end-to-end customer experience in the business.
cb20 won the Albany Business Review Best Places to Work and Albany Times Union Top Places to Work five years in a row. In 2025, cb20 achieved the #1 spot in the over 100 category at the ABR Best Places to Work event. People are cb20's greatest asset.
cb20 is looking for an Accounting Associate to add to our finance team. Ideal candidate will have an accounting/finance/business degree and one to two years of related work experience. In addition to the responsibilities below the position will work on financial analysis and business management information support. We have a small finance team, so this role will have a view into all aspects of the business and how we grow it. It's a great opportunity for a finance person that wants to see how a business really operates within a company with a great culture, and a fun team!
Collections & Accounts Receivable
Actively manage assigned accounts receivable portfolio to ensure timely collection of outstandinginvoices
Monitor aging reports and follow up on overdue balances
Resolve payment delays, billing disputes, and short payments in collaboration with internal teams
Prepare and maintain customer statements and collection notes
Escalate delinquent accounts in accordance with company credit and collections policy
Invoicing & Billing
Generate, review, and issue customer invoices in accordance with contractual terms, pricing, and billing schedules
Ensure invoices are accurate, complete, and supported by appropriate documentation (e.g., sales orders, service delivery, usage data)
Manage recurring, milestone-based, and one-time billing
Correct billing errors, issue credit memos, and re-invoice as needed
Partner with Sales and Operations to ensure billing aligns with executed agreements and delivered services
Revenue Management
Review transactions to ensure proper classification, timing, and allocation of revenue
Assist with revenue reconciliations between sub-ledgers and the general ledger
Identify and resolve revenue discrepancies or anomalies
Support month-end close activities related to invoicing, AR, and revenue
Reporting & Process Improvement
Maintain accurate records and documentation for audit and internal controls
Prepare AR, collections, and billing reports for management
Identify opportunities to improve billing accuracy, collections efficiency, and revenue processes
Assist with system enhancements, testing, and documentation related to billing and AR workflows
Adhere to internal controls and finance policies
Requirements:
A complete or comprehensive understanding ofaccounting practices and procedures
AAS in Accounting, or equivalent combination of education and experience
The ability to act responsibly and ethically when working with sensitive financial information, whether its information for the company or for individuals
Solid communication skills, with proficiency in speaking and writing
Computer literacy, as accounting clerks are responsible for keying information into various computers and software programs
Strong people skills a polite and professional demeanor when working with other companies, as well as consumers and coworkers
The willingness and ability to comply with local, state, and federal financial regulations, as well as the regulations established by the company itself
$65k-75k yearly 2d ago
Bookkeeper - Part Time
Molari Employment and Healthcare Services
Accounting assistant job in Pittsfield, MA
Part-Time Bookkeeper
Schedule: Approximately 6 hours every two weeks | Flexible days and hours Pay Rate: $25-$28 per hour, depending on experience
A professional firm in downtown Pittsfield is seeking a Part-Time Bookkeeper to support bookkeeping functions for multiple related entities. This role requires on-site work and is ideal for an experienced, self-directed bookkeeper seeking a consistent, low-hour schedule.
Key Responsibilities
Maintain accurate financial records for multiple entities
Process accounts payable and accounts receivable
Perform bank and credit card reconciliations
Enter journal entries and maintain general ledger accuracy
Process invoices, payments, and expense tracking
Assist with month-end and year-end close activities
Prepare basic financial reports as requested
Maintain organized and confidential financial records
Coordinate with internal staff and external accountants as needed
Qualifications
2+ years of bookkeeping experience preferred
Working knowledge of general accounting principles
Experience managing multiple sets of books
Proficiency with bookkeeping software (QuickBooks or similar preferred)
Strong attention to detail and organizational skills
Ability to work independently and manage time effectively
Professional demeanor and discretion
Ability to work on-site in downtown Pittsfield
Equal Opportunity Employer Statement
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.
$25-28 hourly 4d ago
Accounts Payable Specialist
Roivant 4.3
Accounting assistant job in Day, NY
Roivant is a biopharmaceutical company that aims to improve the lives of patients by accelerating the development and commercialization of medicines that matter. Roivant advances its pipeline by creating nimble subsidiaries or "Vants" to develop and commercialize medicines and technologies. Since its inception in 2014, Roivant has achieved the following critical milestones in support of its vision: built over 20 Vants; 12 consecutive positive Phase 3 trials; 8 FDA approvals; 5 successful IPOs; >$6B in capital raised; >$10B in global pharma partnerships and proceeds; and continued pipeline expansion across various modalities and therapeutic areas through in-licensing and acquisition of novel product candidates and technology platforms. In addition to a robust clinical stage pipeline, Roivant also incubates discovery-stage companies and health technology startups complementary to its biopharmaceutical business.
We embrace diversity across all dimensions and levels of the organization, and we strive to ensure every employee is supported in reaching their full potential. We hire motivated people with diverse backgrounds, identities, experiences and skillsets. We are committed to fostering an inclusive culture where all employees feel valued, respected and empowered to create value for patients.
Position Location: NYC - Hybrid
Manager Title: Senior Manager, Accounts Payable
Position Summary: The Accounts Payable Specialist will be responsible for accurately maintaining all phases of the accounts payable process and will collaborate with teams across the organization to ensure timely and precise execution.
Responsibilities:
* Read and understand financial terms of contracts for the establishment and maintenance of invoices
* Read and understand invoices for proper matching and coding against purchase orders and Non-PO invoices
* Ensure proper approvals are obtained for invoices
* Upload appropriate supporting documentation into the accounting system
* Maintain accounting mailbox and the Invoice mailbox in Coupa
* Prepare and submit Payment runs in NetSuite
Skills, Qualifications, and Requirements:
* 2+ years of relevant experience
* Pharmaceutical experience with clinical trials a plus
* Knowledge of Excel and major ERP systems; NetSuite a plus, Coupa a Plus
* Process-oriented
* Attention to detail
* Effective at internal control over business processes
* Effective at cross-departmental work
* Highly organized and strong communicator
Base salary for this role will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market conditions. The expected base salary for the role will generally be between $75,000 - $85,000 per year at the commencement of employment, but the final salary offered may be outside this range based on individual circumstances and business and market conditions.
Base salary if hired is only part of the total compensation package, which, depending on the position, may also include other components such as discretionary bonuses, equity, and Company-sponsored benefit programs.
This position is at-will and Roivant reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance and business and market conditions.
Roivant Sciences provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We will not accept unsolicited resumes nor outreach from agencies. Please do not send agency resumes to our website or Roivant Sciences and affiliated employees. Thanks!
$75k-85k yearly 60d+ ago
Bookkeeper
Gelfand, Rennert & Feldman 4.1
Accounting assistant job in Day, NY
Gelfand, Rennert & Feldman is seeking a full charge Bookkeeper with ideally entertainment/touring experience to join our team of dedicated professionals. This position can be based out of Manhattan, NY on a hybrid basis. The Bookkeeper is responsible for computing, classifying, and recording financial transactions to ensure the financial records of assigned clients are accurate.
Primary Responsibilities
Process accounts payable and accounts receivable
Perform credit card and bank reconciliations
Maintain electronic filing system
General communication with vendors, clients, and client representatives via phone, email, and in-person
Perform cash flow reports and cash balances as required
Assist in assembling information for year-end tax packages for accountants
Provide some assistance on insurance questions
Identify, trace, and correct errors
Prepare/review 1099 reports
Prepare journal entries
Assist in the preparation and processing of payroll, as well as applicable reporting
Print reports (such as financial statements) for review
Other projects and duties as assigned
Qualifications:
1+ years of bookkeeping experience in an entertainment business management firm or 2+ years of general accounting experience
High School Diploma or GED equivalent is required; Associate's degree is preferred
Excellent communication skills (in person, on the phone, and via email)
Sense of urgency
Keen eye for details
Ability to quickly shift gears without losing focus
Solid interpersonal skills and other key soft skills (i.e., communication, time management, emotional intelligence, adaptability, active listening, critical-thinking, etc.)
Experience with AgilLink software is highly preferred
This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $54,018 - $59,431. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.
Gelfand, Rennert & Feldman is an Equal Opportunity Employer.
For information on our Job Applicant Privacy Notice, please click here.
#LI-TN1
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.
The following language is for US based roles only
For California Applicants: Information on your California privacy rights can be found here
For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.
For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.
For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.
For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.
For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state's workers' compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers' Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.
$54k-59.4k yearly Auto-Apply 43d ago
Senior Bookkeeper
Actalent
Accounting assistant job in Colonie, NY
Accounts Payable & Procurement: Oversee the procure-to-pay cycle in NetSuite, including entering and managing vendor bills, performing accurate three-way matching of purchase orders, receipts, and invoices, and scheduling vendor payments according to terms. Enforce purchasing controls such as the use of purchase requisitions and approvals for expenditures, ensure POs are issued only to approved suppliers, and give special attention to purchases of regulated materials (e.g. controlled substances) to ensure all compliance requirements are met. Coordinate with vendors and internal departments to resolve billing or payment issues promptly, and utilize electronic payment methods (ACH/wires) as appropriate for efficient disbursements. Accounts Receivable & Billing: Manage the order-to-cash process from invoicing through collections. Generate and send customer invoices in NetSuite immediately upon product shipment, ensuring that products have passed all required quality inspections before billing. Record and apply incoming customer payments (checks, ACH, credit card, etc.), and reconcile any payment discrepancies. Continuously monitor accounts receivable aging and follow up on overdue invoices by sending reminders or statements, helping to maintain healthy cash flow. Work closely with the sales and customer service teams to address any billing questions or credit issues, and enforce credit terms or holds as needed to manage risk. General Ledger & Reconciliation: Maintain the general ledger and ensure all financial transactions are accurately recorded in NetSuite. Uphold an organized Chart of Accounts that meets reporting needs and supports clear tracking of financial activities. Reconcile sub-ledgers for AR, AP, inventory, and other modules to the GL on a regular (monthly) basis to confirm that all subsidiary records tie to the financial statements. Perform bank reconciliations for all company bank accounts, investigating and resolving any discrepancies between bank statements and NetSuite records in a timely manner. Ensure that transactions flow appropriately from all modules to the GL (minimizing manual journal entries by capturing data upstream), and maintain supporting schedules for key balance sheet accounts (prepaids, accruals, fixed assets, inventory, etc.) as needed. Inventory Management & Cost Accounting: Work with the operations and supply chain teams to ensure inventory transactions are properly reflected in the financial system. Monitor inventory-related entries such as receipts, adjustments, and usage so that inventory values in NetSuite remain accurate. Assist in reconciling physical inventory counts with system balances and investigate any variances. Calculate and record manufacturing cost variances or inventory adjustments (e.g. scrap, yield loss) in the GL each period, ensuring that cost of goods sold is correctly recognized when products are sold and that inventory is valued in accordance with GAAP. Support the procurement and production departments by providing financial insights into inventory levels, valuation, and turnover, and ensure that any inventory write-offs or adjustments are properly documented and approved. Compliance & Audit: Ensure that all financial processes and record-keeping adhere to company policies, GAAP, and relevant pharmaceutical industry regulations. This includes maintaining proper documentation and audit trails for all transactions, and implementing internal controls such as segregation of duties and approval workflows to safeguard assets (for example, dual approvals for high-value transactions or journal entries). Verify that financial operations support compliance requirements specific to a 503B pharmaceutical manufacturing environment - for instance, confirming that shipments and invoices are only processed for licensed facilities and that purchases of controlled substances follow DEA guidelines and are appropriately documented. Prepare for and support any audits or inspections (internal, external, or regulatory): provide auditors with requested financial reports, supporting schedules, and evidence of controls (such as system approval logs or reconciliations) to demonstrate a compliant and well-controlled finance operation. Proactively address any audit findings and strengthen processes to meet FDA and DEA record-keeping standards as well as standard financial audits. Month-End Close & Reporting: Manage the month-end and year-end close process, ensuring all tasks are completed accurately and on schedule. This includes posting necessary adjusting journal entries (accruals, deferrals, depreciation, etc.), reconciling all balance sheet accounts, and reviewing the trial balance for any anomalies or errors that need correction. Use a checklist to track close activities and coordinate with team members (and other departments) to obtain any needed information for close. Prepare timely financial statements - Income Statement, Balance Sheet, and Cash Flow - directly from NetSuite and perform initial reviews for accuracy. Investigate and explain significant period-over-period variances in financial results to assist management with understanding the company's financial performance. Ensure that revenue is recognized in line with applicable accounting standards and that inventory is properly accounted for as an asset until sold (in compliance with GAAP). Provide financial reports and analysis to management as required, and participate in financial review meetings to present the data. Cross-Functional Collaboration & Process Improvement: Collaborate closely with cross-functional teams - including procurement, inventory/warehouse, production, and quality assurance - to ensure financial data and processes are aligned with operational workflows. For example, work with the Quality Assurance department to implement controls such as holding vendor invoice payments until materials have passed QA inspection and are approved for use. Assist the supply chain team in establishing efficient procurement and inventory management practices by leveraging NetSuite capabilities (like automated approval routing or real-time inventory tracking). Continuously evaluate the efficiency of our NetSuite financial workflows and identify opportunities for improvement or further automation. This could include implementing accounts payable automation tools (OCR invoice scanning, electronic approvals), optimizing the usage of NetSuite reports/analytics for better AP/AR metrics tracking, or refining our financial policies to better suit the pharma manufacturing context. Provide recommendations to management for system or process enhancements and help test/implement new NetSuite features or updates. Additionally, offer training or guidance to junior finance staff or other NetSuite users in the company to ensure consistent and correct use of the system.
Skills
netsuite, Accounts payable, Accounts receivable, Finance, ledger, reconciliation, Bookkeeping, compliance, audit, Accounting, gaap
Top Skills Details
netsuite,Accounts payable,Accounts receivable,Finance,ledger,reconciliation,Bookkeeping
Additional Skills & Qualifications
Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience). Minimum 5 years of hands-on experience with NetSuite ERP in an accounting or bookkeeping capacity is required, with a strong track record of managing day-to-day financial transactions through NetSuite. Solid understanding of Generally Accepted Accounting Principles (GAAP) and core accounting functions. Proven experience handling accounts payable, accounts receivable, general ledger, and bank reconciliations is essential. Ability to prepare financial statements and support month-end close processes. NetSuite Skills: Proficiency in NetSuite's financial modules and workflows, including transactions entry, reporting, and basic administration. Able to navigate and utilize NetSuite for AP/AR processing, journal entries, bank reconciliation, and running financial reports. Experience with NetSuite's inventory and purchasing modules (item receipts, inventory adjustments, purchase orders) and how they integrate with the GL is highly valuable.
Experience Level
Expert Level
Job Type & Location
This is a Contract to Hire position based out of Colonie, NY.
Pay and Benefits
The pay range for this position is $35.00 - $50.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Colonie,NY.
Application Deadline
This position is anticipated to close on Jan 21, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
$35-50 hourly 12d ago
Accounts Payable Coordinator
Albany Med 4.4
Accounting assistant job in Albany, NY
Department/Unit:
Accounts Payable
Work Shift:
Day (United States of America)
Salary Range:
$47,921.64 - $71,882.46Under the direction of the Accounts Payable Manager, the Accounts Payable Coordinator is part of the processing team responsible for the entry of accounts payable related transactions of an assigned portfolio to support the operations of all campuses of the Albany Med Health System (AMHS). This includes review and entry of invoices, credits, reimbursements, as well as statement review and resolution. This position is accountable for ensuring processing of a variety of payable related transactions in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. As a more senior member of the team, the position will handle more complex transactions and assist with ensuring oversight of processes to support the goals and mission of the department. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization. This position will also help support other members of the processing team and may have opportunities for direct supervision.
Essential Duties and Responsibilities
Ensure all invoices, reimbursements, refunds, credits, and related items are received and processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software. This includes those paid directly as well as those matched to purchase orders. Issues that require additional intervention should be identified and addressed timely.
Ensure processing of miscellaneous and other non-supplier invoices such as patient, student, and insurance refunds are received and processed in an accurate and timely manner in the ERP software.
Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s).
Review unapproved invoices and invoice exceptions for potential errors or resolutions, and work collaboratively with other stakeholders to ensure timey resolution.
Develop process for weekly review of all processed invoices to proactively identify and resolve processing errors or inconsistencies.
Identify and utilize methods to proactively identify or prevent issues including review of purchase orders in received status, as well as statement research and reconciliation with primary suppliers on a regular basis.
Establish constructive working relationships with suppliers to identify, research, and resolve invoicing discrepancies or issues.
Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method.
Ensure supplier invoice submission process is efficient and consistent. This includes identifying and onboarding suppliers to electronic data exchange (EDI).
Develop and implement monthly auditing process to review processed invoices to identify any processing errors, inconsistencies, or opportunities for improvement.
Respond to inquiries and requests for assistance in a timely and professional manner. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status.
Ensure records are maintained and accessible to support and comply with financial processes and regulations.
Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury.
Other Duties as assigned.It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization. Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description. It is expected that staff willingly assist to the best of their abilities and within the expectations of their position.
AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently.
Qualifications
Bachelor's Degree in a related field - required
Significant years of experience with progressive responsibility in equivalent roles can substitute for degree requirement.
3 years of experience in Accounts Payable or related business experience - required
Must have excellent organizational, analytical, and communication skills, both written and verbal, with the ability to communicate effectively with a variety of stakeholders, both internal and external.
Must have outstanding time management skills and unwavering attention to detail, with the ability to respond to and prioritize competing demands.
Must be able to work independently, and as a collaborative member of a team, with a willingness and ability to make, implement, and follow through on decisions in a fast paced, time sensitive environment.
Must have experience and ability to work with computer applications, including Microsoft products.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Physical Demands
Standing - Occasionally
Walking - Occasionally
Sitting - Constantly
Lifting - Rarely
Carrying - Rarely
Pushing - Rarely
Pulling - Rarely
Climbing - Rarely
Balancing - Rarely
Stooping - Rarely
Kneeling - Rarely
Crouching - Rarely
Crawling - Rarely
Reaching - Rarely
Handling - Occasionally
Grasping - Occasionally
Feeling - Rarely
Talking - Constantly
Hearing - Constantly
Repetitive Motions - Frequently
Eye/Hand/Foot Coordination - Frequently
Working Conditions
Extreme cold - Rarely
Extreme heat - Rarely
Humidity - Rarely
Wet - Rarely
Noise - Occasionally
Hazards - Rarely
Temperature Change - Rarely
Atmospheric Conditions - Rarely
Vibration - Rarely
Thank you for your interest in Albany Medical Center!
Albany Medical Center is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Medical Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Thank you for your interest in Albany Medical Center!
Albany Medical is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
$47.9k-71.9k yearly Auto-Apply 60d+ ago
Bookkeeper
Aim Services 4.0
Accounting assistant job in Saratoga Springs, NY
We are seeking a detail-oriented and proactive Bookkeeper to join our Finance team. The ideal candidate will be responsible for managing Accounts Payable and Accounts Receivable functions, ensuring accuracy in billing, and supporting program financial operations. This role requires strong organizational skills, a solid understanding of accounting principles, and the ability to collaborate effectively across departments. Experience in nonprofit or program-based financial management is preferred.
Purpose:
As a valued member of the Finance Team, you will work collaboratively toward our shared commitment to putting people first. In this role, you will support the management of all funds and expenditures that help sustain services provided by AIM. You will help ensure that financial records are accurate, transparent, and up to date, supporting timely reporting and review. Through your work, you will contribute directly to AIM's mission of promoting accountability and supporting meaningful, person-centered services.
Essential Functions:
· Review, coordinate, and process Accounts Payable transactions to ensure accuracy and compliance with company policies and program guidelines.
· Ensure vendor billing and payments are completed accurately and timely.
· Maintain, reconcile, and review Accounts Receivable to support accurate financial reporting.
· Assist with fiscal oversight of program billing, ensuring accuracy and adherence to payer and program guidelines.
· Function as the financial liaison for assigned programs, working closely with program managers and other departments to ensure financial accuracy and compliance.
Requirements
Qualifications
· Associates degree or equivalent experience required, Bachelor's degree in accounting preferred.
· Demonstrated knowledge of accounting procedures and systems.
· Effective time management and math skills.
· Strong organizational skills with a keen ability to prioritize and multi-task. Detail oriented.
· Edits work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
· Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
· Proficiency in Microsoft Word and Excel.
· Adherence to Agency policies including Attendance Policy.
· Valid NYS Drivers' License, acceptable to Agency insurance standards preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.
Physical/Cognitive Requirements:
· Ability to maintain a high level of professionalism and confidentiality.
· Ability to remain calm in stressful or demanding situations.
· Sitting and/or computer use/writing for extended periods of time.
· Ability to perform multiple tasks.
· Bending, reaching, pushing, and pulling as needed in the workplace.
Responsible To: CFO, Director of Finance and Controller/designee
Salary Description $22-$25 / hour
$22-25 hourly 60d+ ago
Lia Auto Group - Bookkeeper
The Lia Group 4.5
Accounting assistant job in Albany, NY
Lia Auto Group is seeking a Bookkeeper(s) to join our team.
COMPENSATION RANGE: $24-$30/hour based on experience
SIGN ON BONUS: N/A
REQUIREMENTS:
Knowledge of dealership procedures
Willingness to take initiative
Computer literacy
Ability to perform job responsibilities and meet deadlines easily
Professional personal appearance & excellent communication skills
Excellent verbal/written communication, strong negotiation and presentation skills
Must have clean & valid driver's license
KEY RESPONSIBILITIES:
Break down and post sold deals to accounting
Submit and track rebates
Cut checks to vendors, customers and banks
Calculate and submit commissions for weekly payroll
Post and reconcile weekly parts statement
Manage FP account and reconcile at month end
Track and report funding delays
Process daily bank deposit
Process monthly warranty remittance
Assist Office Manager with month end tasks
Support dealership staff to ensure accuracy in accounting
Any other duties assigned by the manager
BENEFITS:
Medical, Dental and Vision
401K Plan with Employer Match
Paid Time Off
Paid Weekly
An employer funded Life Insurance Plan
Discounts on services and parts
Employee vehicle purchase plans
Company provided uniforms
ABOUT US:
The Lia Auto Group is one of the top 100 automotive groups in the country, established in 1977 by Bill Lia Sr. The group consists of 21 dealerships throughout New York, Connecticut, and Massachusetts, offering a variety of manufacturers including Honda, Toyota, Hyundai, Nissan, Infiniti, Volkswagen, and Chrysler Jeep Dodge Ram (CJDR). Lia also provides rental and full-body repair services at the Lia Collision Center in Colonie, NY.
The Lia Group Companies has since grown to include Vent Fitness, Lia Insurance Agency, BurgerFi, and various commercial properties including Hamilton Square shopping center in Guilderland, NY. Our team of over 1,500 dedicated staff members have delivered quality products and exceptional consumer experiences for over 40 years.
With a long history of success and continuous expansion, the Lia Auto Group provides ample opportunity for development and growth to current and future employees. We offer competitive wages, generous benefits, and a rewarding, safety-conscious work environment. We seek those who can help us take our growth and service to the next level.
COMMUNITY:
We are heavily involved in supporting the communities we live in and work in and look for people to join us in volunteerism and fundraising efforts for many local charities and non-profit organizations.
$24-30 hourly 20d ago
Senior Accounting Technician
Contact Government Services, LLC
Accounting assistant job in Day, NY
Senior Accounting TechnicianEmployment Type: Full-Time, Mid-LevelDepartment: Finance CGS is seeking a Senior Accounting Technician to join our team supporting the mission of a large federal agency. This position will entail a wide range of duties including management of accounts payable, reimbursement activity, collections, and account oversight.
CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Adjustment of the payroll/labor transactions via re-org processing.- Correct and processes federal government travel in accordance with policies and regulations.· Verify, analyze, and maintain financial information used by the DOJ Office of the Comptroller.· Use various electronic software and databases, such as UFMS, JEDI and JEDI-2, SAFARI, E-2, and SAMS.gov, to analyze complex data sets.· Use various software packages, databases, and online resources to record and retrieve financial data, particularly related to reimbursable and billing process.·Use a financial management system to track expenditures of multiple accounts.· Generate reconciliation reports from a financial management system and reconcile financial books /reports weekly.· Prepare financial reports and documentation for review and signature by DOJ Office of the Comptroller Management and numerous other U.S. Government agencies.·Assist and provide support to other sections of DOJ in UFMS transaction processing and provide suggestion in system errors resolutions.· Compose memorandums, referencing financial reports and activities, as well as letters to the outside vendors and agencies, as needed.· Composes and disseminates correspondence, prepares forms and financial documents, manage databases, maintains the office files, routes paperwork, schedules and assists with web conferences, prepares meeting room and office events.· Performs other duties, either as assigned or on own initiative, that are necessary for regular or special projects undertaken by the division.· Contributes to team efforts, as needed.
Qualifications:- Two-year degree in accounting or four-year degree in a related field (finance, business, banking, or economics) with 30 credit hours in accounting.- Knowledge of manual and automated accounting systems used by banking, financial and other institutions.- Experience working with commitments, obligations, and interagency reimbursement agreements.- Experience working with the quarterly review, accrual and closeout process.- Ability to provide analysis and technical support for a variety of financial activities.- Ability to identify and analyze change in budgetary and/or financial activities.- Ability to research and analyze financial data.- Must be a US Citizen upfront.- Must be able to obtain a Public Trust Clearance.
Ideally, you will also have:- UFSM, JEDI, SAFARI, E-2, and Excel proficiency.- Budgeting Cycle Management.- Financial Management.- Accounts payable (A/P) and Accounts receivable (A/R) management and processing.- Reimbursable agreements analysis and management.- Obligations processing and committed funds tracking.- Auditing and accounting services.- Cash flow analysis.- Statistical analysis.- Financial fraud-related research.- Electronic data acquisition and processing.- Systems analysis and administration.- Database user support.- Reporting.- Record Management.- Business legal compliance.- Special projects.- Analytical and critical thinking, time management and organization.- Excel proficiency with skills to include various formatting, sorting, and correction of data, and table manipulations, such as: Table array, Sum function, Max min function, Vlookup, Trim, Pivot table, Arithmetical formulas.
Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.
For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Join our team and become part of government innovation!
Explore additional job opportunities with CGS on our Job Board:*************************************
For more information about CGS please visit: ************************** or contact:Email: *******************
#CJ
How much does an accounting assistant earn in Colonie, NY?
The average accounting assistant in Colonie, NY earns between $36,000 and $60,000 annually. This compares to the national average accounting assistant range of $30,000 to $50,000.
Average accounting assistant salary in Colonie, NY
$46,000
What are the biggest employers of Accounting Assistants in Colonie, NY?
The biggest employers of Accounting Assistants in Colonie, NY are: