Accounting assistant jobs in Irondequoit, NY

Cannon Industries Inc A global company with headquarters in Rochester, New York, Cannon Industries has grown to become one of the leading sheet metal and custom weld fabricators in the contract manufacturing industry. Our quality standards are unsurpassed in the industry because we know that our customers' standards grow with each passing year. Computer controlled processes, operators and technicians with decades of experience, and strict procedures for quality control have led Cannon Industries to step ahead of the competition, by earning QS:9000, ISO:9002, and TS:16949 certifications. Cannon Industries, Inc. is a drug, smoke and alcohol free working environment. General Job Description: Perform daily accounting function within the framework of an established system. Assist Director of Finance. Minimum Qualifications: Two-year degree in Accounting, Finance, Business or a related field or the equivalent in experience Two years of experience working in an office environment Working knowledge of QuickBooks accounting software a plus Specific Duties: Process Customer invoices and payments in Quickbooks. Process Vendor bills and payments in Quickbooks. Enter Credit Card Charges in QuickBooks. Assist with administrative duties as needed. Assist with filing as needed. Requirements Extremely organized and must pay attention to detail. Willing to work as a Team. Ability to keep up with fast paced office environment. Willing to learn new tasks and responsibilities. Multitasking skills a must. Self motivated and a professional attitude. Benefits After 90 days full time employment Health, Dental, Vision, life, and 401k benefits are offered. Company pays a portion of the Health insurance and has a match for the 401k Plan.

Monroe Tractor is a well-known and respected construction equipment and agricultural equipment dealer with over 70 years of experience servicing the northeastern US. With 18 locations throughout New York, Pennsylvania, Vermont, Connecticut, and Massachusetts, we pride ourselves on providing best-in-class sales and support to over 15,000 hardworking customers. Since our founding in 1951, the industries we serve have been transformed by the technologies, equipment, and capabilities undreamed of decades ago. But the people we serve haven't changed, and neither have we. We're still a family-owned business. Reporting to, and working closely with the Controller, this position is responsible for accounting for the sales of equipment, creating financial reports, month end closing, overseeing payroll and various reports. This is a fully on-site position at our Corporate Office located in Henrietta, NY. Salary Range: $60,000-$65,000 Essential Functions & Responsibilities: Implements, maintains, and oversees payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, union dues and other deductions. Become proficient in the Monroe Tractor equipment deal process and coach branch managers and others on these processes as needed. Post journal entries from financial institutions. Review monthly statements for accuracy, reconciling differences, and prepare required payments and journal entries. Research problems creating reconciling differences and see to improve processes to prevent future issues. Facilitates audits by providing records and documentation to auditors. Execute reconciliations of bank statements, benefits deductions, payroll general ledger, and commissions with utmost attention to detail. Prepare monthly financial reports. Enter weekly, monthly, year-end, entries accurately and timely. Prepare and file payroll related reports in compliance with federal and state regulations. Prepare reconciliations for 401k testing and year-end reporting surveys. Performs other duties as assigned. Basic Requirements: Bachelor's degree in accounting or finance preferred, Associates Degree in Accounting or Finance required. 3-5 years' experience required in accounting and payroll. Strong experience with ADP payroll platform. Strong oral and written communication abilities. Strong analytical and problem-solving skills. Excellent time management and attention to detail. Strong computer skills including Microsoft Outlook and Excel. Ability to operate in a fast-paced and changing environment. Confidentiality and sensitive information. Benefits Medical, Dental & Vision Insurance 401K Plan + Match Generous Paid Time Off Policy Short/Long Term Disability Family owned and Operated Annual Reviews Incentive Plans We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Pay is commensurate with the applicant's experience, as it relates to the position. Pay Range$60,000-$65,000 USD

Join one of Rochester's Top Workplaces! We would love to welcome you to the team! Our Core Values Believe in People Keep it Real Find Joy Be a Leader Work Together We are seeking an experienced Accounting Clerk to join GreenSpark Solar! We are looking for a motivated, professional Accounting Clerk to perform general clerical duties and to ensure accuracy of financial record keeping. The successful candidate will be responsible for invoicing clients, recording credit card transactions, ensuring prompt payment of vendor bills and developing and maintaining a comprehensive financial filing system for our company. We are looking for individuals who are detail oriented, self-motivated, and who want to build a long-term, rewarding career while working with a supportive financial team. Essential Job Functions & Key Responsibilities: Provide excellent customer care! Prepare payments to vendors via ACH, NACHA, EFT, Check, and credit card. Act as the primary point of contact for and maintain the accuracy of records when entering vendor bills, expenses and credits for payments to vendors and employees. This includes resolution of any related issues. Record customer invoices and process payments, and communicate with customers, as needed. Enter new vendor/customer information and update as necessary. Record deposits and electronic withdrawals made to the bank. Monitor credit card charges and record to proper account, including payment discrepancies, refunds, returns and miscellaneous charges. Maintain the credit card software by issuing new user cards, monitoring credit limits, managing spend policies and conducting training. Research, track and correct discrepancies. Assist with the month-end and year-end closing procedures. Maintain an orderly financial filing system. Assemble financial data for audits. Assist with other accounting projects in the office, as directed. Education & Qualifications: Strong knowledge of MS Office Acumatica experience is a plus but not required Attention to detail and ability to multitask Excellent communication and administrative skills Exceptional organization and time management skills Experience with bank, A/P and A/R reconciliations Experience required Perks & Benefits: Annual salary range of $55,000 - $60,000 Weekly pay Quarterly bonus potential based on company performance Company-issued cell phone or reimbursement 401(k) profit sharing plan Comprehensive Medical, Dental & Vision Insurance Flexible work schedule and hybrid work arrangements. Paid downtown parking and/or parking validation provided 3 weeks of vacation in your first year, followed by flexible paid time off moving forward. 12 days of paid sick leave 8 paid company-wide closure days Wellness Week: Enjoy a paid collective week off for the entire company Opportunities for professional growth through training and development programs Annual company retreat to foster team building and company culture Access to Employee Assistance Program (EAP) for confidential support and counseling services Pet-friendly work environment GreenSpark Solar is an equal-opportunity employer committed to diversity in the workplace. We do not tolerate harassment or discrimination of any kind and seek to remove barriers and increase opportunities, access, and advancement for all people. Do not let historical barriers prevent you from jumping on this life-changing opportunity - reach out and ask questions if you have them - we are here!

About Our Team: EFPR, a Springline company, is a regional firm with the reach and resources of a national powerhouse. As a founding firm member of Springline Advisory, we bring expanded capabilities, deeper expertise, and even greater opportunities to serve our clients-while staying true to the personalized, high-touch service and vibrant culture that sets us apart. This is an exciting time to join our firm as we redefine the middle-market accounting and business advisory space. We proudly invest in our people with a winning blend of values, expertise, and ambition. Our people-first approach empowers our team members to thrive within a culture that supports growth, innovation, and collaboration. Our commitment to investing in talent means flexibility, professional development, enhanced benefits, and a range of career paths to explore. About the Role: As an Accounting Specialist within the Finance Department, you will take ownership of key financial functions, including Payroll, Accounts Receivable, and Accounts Payable. Your day-to-day will involve ensuring timely payment cycles, reconciling financial discrepancies, and supporting financial administration with precision and confidentiality. You'll collaborate closely with experienced finance professionals, contributing to month-end close activities and continuous process improvements that enhance financial efficiency and compliance. What You'll Do: Process payroll for employees, record transactions, prepare schedules, and maintain payroll tracking. Accounts Receivable. Receive deposit information recorded in and outside of the system, review bank accounts daily for unrecorded transactions, and record cash receipts on a daily basis. Record journal entries that include debit and credit memos, finance charges, write-offs and expenses for services received in lieu of payment. Reconcile transactions to the system. Accounts Payable. Enter accounts payable transactions into QuickBooks, obtain approvals and prepare appropriate schedules. Time and Billing. Assist with client monthly billings and collections. Maintain Time and Billing database, produce monthly reporting and perform year-end procedures. Respond to client questions and discrepancies as needed. General Ledger. Maintain and oversee QuickBooks files for multiple entities. Perform bank reconciliations on a monthly basis. Record journal entries and perform account reconciliations on a monthly basis for depreciation, amortization, insurance, and intercompany transactions. EFT transactions. Handle inbound and outbound EFT transactions and record transactions in QuickBooks. Expense Reports. Prepare expense reports for all partners and employees. Record and distribute semi-monthly partner draw sheets and record memorialized transactions. About You: High School diploma required. Bachelor's degree in accounting, business, finance or related field, strongly preferred. Notary Public preferred. 5+ years of full-charge bookkeeping experience in public accounting or consulting field. Proven experience maintaining the general ledger, including preparing journal entries, reconciling accounts, and ensuring accurate financial reporting. Collaborative mindset. You thrive in a team environment and embrace continuous learning. Adept at working at a fast pace while maintaining precision and meeting deadlines. Effective communicator with strong verbal and writing skills, including advising and communicating solutions and issues to clients. Proficient in using accounting software like QuickBooks, Paylocity and Practice Management Workstation in CCH. Why Join Us: We're growing rapidly and constantly evolving, allowing our team members to share their unique perspectives, solve new challenges, and own their careers. We're committed to supporting your happiness, health, and overall well-being by providing comprehensive benefits and perks, including: Flexible Work Environment: With EFPR's 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry. 2080 combined with our Flex Policy, and our competitive compensation and benefits package, EFPR remains a destination employer. This flexibility allows you to balance your work and personal life while contributing to an exciting vision and team. Dynamic and Innovative Work: An opportunity to play a critical role within a rapidly growing firm with a supportive and collaborative culture. Growth Opportunities: A dynamic and supportive environment where your contributions will directly impact the firm's growth and success and share in the rewards. Collaborative Culture: A team-oriented culture that values innovation, entrepreneurial spirit, and growth mindset. Competitive Compensation: A comprehensive salary and benefits package, including performance-based incentives and growth opportunities. EFPR, a Springline company, is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description About the Company EqualAccess is partnering with a respected and growing property management firm that operates a large portfolio of affordable and rent-stabilized housing across New York City. Known for their community-first approach and commitment to operational excellence, they are seeking a dependable and detail-oriented professional to support their accounting operations. Position Summary We are hiring a Accounting Clerk to support daily financial operations at our client's Queens-based office. This individual will be responsible for ledger accuracy, invoice and payment processing, and cross-departmental financial coordination. The ideal candidate is organized, proactive, and has experience using accounting software in a high-volume environment. Key Responsibilities Balance and maintain ledgers, ensuring cash flow accuracy Post daily debits and reconcile accounts with vendors and internal teams Review and approve invoices prior to payment Process vendor payments in a timely manner and reconcile A/P statements Upload and post payroll accurately Coordinate financial requests across departments and property managers Support audits by assembling requested financial documentation Perform other bookkeeping or finance-related duties as assigned Required Qualifications Minimum of 2 years of bookkeeping experience Experience using Microsoft Excel, Outlook, and Word Experience with Yardi or BJM accounting systems preferred Excellent customer service and communication skills Strong organizational and time management abilities Ability to multitask and meet recurring deadlines with minimal supervision Professional, courteous, and solution-oriented attitude Preferred Qualifications Bachelor's degree in Accounting, Finance, or related field Prior experience in property management or real estate accounting Bilingual in English/Spanish Location: Queens, NY Employment Type: Full-time Compensation: $20.00-$30.00 per hour Why EqualAccess Every candidate we place receives 6 months of post-placement support, including mentorship, professional development, and goal-based coaching. Our mission is to help talent not just start a job-but grow into a career. Additional Benefits Offered by the Employer: Opportunities for growth within a stable and expanding company Paid holidays, vacation, and sick time Tiered medical, dental, and vision plans Commuter benefits On-site parking for qualified staff

Provision of comprehensive fiscal accounting, administrative and clerical support of the account's payable operations for PathStone Corporation's affiliates. This position is responsible for the day-to-day management of all payment cycle activities in a timely and efficient manner. Requirements (Education, Experience, Certification, Knowledge, Skill) Position requires a bachelor's degree in accounting or business administration, or equivalent (2 years) of accounting experience. Advanced information processing skills with the ability to research and analyze information from a variety of sources. Strong experience with Word, Excel and Outlook. Excellent, accurate data entry and proofreading skills. Able to operate standard office equipment and perform general clerical tasks as needed. Ability to research transactions and analyze/track processing for vendor resolutions. Position Responsibilities Performs final approval of invoices for posting to payables Review invoices and requisitions for satisfactory payment approval Clarify any questionable invoice items, prices or receiving signatures Verify and calculate all extension and totals on invoices (calculating and taking discounts when applicable) Handle vendor correspondence via phone or email Investigate and resolves problems associated with processing of invoices Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards Files, maintains and distributes accounting documents, records and reports Mails out checks Help with Reconciliations of Bank Statements Track monthly receipt of Bank Statements Data entry of journal entries Matches invoices with checks Marks invoices as paid Performs other duties as required to support Finance Department Ad-hoc projects as they arise Working Conditions/Environment Includes routine utilization of computers and calculators and stress related to audit work. Transportation Requirement Position does not require an automobile, driver's license and insurance. Last Updated: Approved: 5/26/2023, 11/19/2025

Title: Staff Accountant The Staff Accountant plays a vital role in supporting the financial operations of a diverse portfolio of small business clients through accurate bookkeeping, financial reporting and tax compliance. Strong interpersonal skills are essential for building effective relationships with clients and coworkers. The ideal candidate is highly organized, anticipates and communicates issues proactively, and consistently meets deadlines while managing multiple priorities. As part of 1RDG's advisory team, the Staff Accountant will also gain visibility into higher-level strategic engagements including interim CFO and Controller projects, M&A transactions, due diligence, and operational improvement initiatives, with opportunities to participate as skill sets develop. This position provides meaningful exposure to complex client challenges and offers a clear path for professional growth Responsibilities: Perform routine bookkeeping tasks, including reconciling balance sheet and income statement accounts to ensure accuracy and identify financial trends. Vendor maintenance and 1099 reporting. Prepare and/or review complex business and individual returns and/or perform financial statement compilations. Collaborate with the Advisory team to gain visibility into strategic projects such as interim CFO/Controller engagements, M&A support, due diligence, and process improvement initiatives, as opportunities arise. Develop positive working relationships with clients as well as with internal co-workers. Proactively identify issues, anticipate client needs, and keep supervisors informed of project status. Adhere to the highest degree of professional standards and strict client confidentiality. Effectively manage workload, prioritize tasks, and meet all deadlines. Performs other duties as assigned. Qualifications: Bachelor's degree in accounting or related field 1-3 years of relevant work experience preferred (public accounting, bookkeeping, or small business environment a plus). Strong organizational skills with exceptional attention to detail and dependability Excellent verbal and written communication skills Microsoft excel skill preferred Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee is frequently required to use hands or fingers and sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques. We're seeking an Accounts Payable/Receivable Clerk to join our finance team. Under the guidance of the Director of Finance, you will manage all accounts payable (A/P) and accounts receivable (A/R) functions, as well as daily deposits across our multiple entities. Key Responsibilities: Accounts Payable Duties: Accurately process accounts payable transactions for multiple entities in QuickBooks Review and verify vendor invoices and check requests for accuracy, appropriate documentation, and proper approval Match purchase orders, packing slips, and invoices to ensure consistency Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed, and issue checks or process electronic payments accordingly Reconcile credit card statements and allocate expenses to the correct entities Maintain accurate vendor records in QuickBooks and update information as necessary Monitor and resolve discrepancies related to accounts payable Assist in month-end closing processes related to accounts payable activities Accounts Receivable Duties: Post daily cash transactions accurately and in a timely manner Collaborate with internal teams to ensure the accurate recording of cash receipts Serve as the primary contact for internal inquiries regarding accounts receivable Investigate and resolve discrepancies related to cash postings General Duties: Maintain organized financial records for all entities within QuickBooks Support the implementation and maintenance of internal financial controls and procedures Identify areas for improvement in A/P and A/R processes and recommend solutions Assist with audits and other financial reviews as needed Complete additional tasks as assigned by management Qualifications: Associate's degree in Accounting or Finance, or equivalent combination of training and experience Proficient in Microsoft Office Suite Experience with QuickBooks is preferred Strong analytical skills with high attention to detail Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines Excellent organizational skills Strong oral and written communication skills to build effective relationships with team members, clients, and vendors Capability to work independently and collaboratively to solve problems and enhance processes Commitment to maintaining confidentiality regarding financial and personal information What We Offer: Competitive salary with performance-based incentives Comprehensive benefits package, including health, dental, and vision insurance Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance Safe Harbor 401k program 10 Paid Holidays Annually Opportunities for professional development and career growth within a leading multi-disciplinary practice A collaborative and supportive work environment dedicated to excellence in patient care and service It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques. We're seeking an Accounts Payable/Receivable Clerk to join our finance team. Under the guidance of the Director of Finance, you will manage all accounts payable (A/P) and accounts receivable (A/R) functions, as well as daily deposits across our multiple entities. Key Responsibilities: Accounts Payable Duties: Accurately process accounts payable transactions for multiple entities in QuickBooks Review and verify vendor invoices and check requests for accuracy, appropriate documentation, and proper approval Match purchase orders, packing slips, and invoices to ensure consistency Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed, and issue checks or process electronic payments accordingly Reconcile credit card statements and allocate expenses to the correct entities Maintain accurate vendor records in QuickBooks and update information as necessary Monitor and resolve discrepancies related to accounts payable Assist in month-end closing processes related to accounts payable activities Accounts Receivable Duties: Post daily cash transactions accurately and in a timely manner Collaborate with internal teams to ensure the accurate recording of cash receipts Serve as the primary contact for internal inquiries regarding accounts receivable Investigate and resolve discrepancies related to cash postings General Duties: Maintain organized financial records for all entities within QuickBooks Support the implementation and maintenance of internal financial controls and procedures Identify areas for improvement in A/P and A/R processes and recommend solutions Assist with audits and other financial reviews as needed Complete additional tasks as assigned by management Qualifications: Associate's degree in Accounting or Finance, or equivalent combination of training and experience Proficient in Microsoft Office Suite Experience with QuickBooks is preferred Strong analytical skills with high attention to detail Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines Excellent organizational skills Strong oral and written communication skills to build effective relationships with team members, clients, and vendors Capability to work independently and collaboratively to solve problems and enhance processes Commitment to maintaining confidentiality regarding financial and personal information What We Offer: Competitive salary with performance-based incentives Comprehensive benefits package, including health, dental, and vision insurance Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance Safe Harbor 401k program 10 Paid Holidays Annually Opportunities for professional development and career growth within a leading multi-disciplinary practice A collaborative and supportive work environment dedicated to excellence in patient care and service It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

About the Role: The Bookkeeper will play a critical role in maintaining the financial integrity and accuracy of our construction company's accounting records. This position is responsible for managing day-to-day financial transactions, ensuring that all accounts payable and receivable are processed accurately and timely. The Bookkeeper will also perform bank reconciliations and assist with tax return preparations to ensure compliance with regulatory requirements. By maintaining detailed and organized financial records, the Bookkeeper supports management in making informed business decisions and helps safeguard company assets. Ultimately, this role ensures the smooth operation of the company's financial processes, contributing to overall operational efficiency and financial health. Responsibilities: Manage and record all accounts payable and accounts receivable transactions accurately. Perform regular bank reconciliations to ensure consistency between company records and bank statements. Maintain detailed bookkeeping records using QuickBooks and other accounting software. Prepare and file payroll tax reports in compliance with federal, state, and local regulations. Assist in the preparation of tax returns and support external auditors during financial audits. Monitor and track project expenses to support budgeting and cost control efforts. Collaborate with project managers and other departments to ensure accurate financial reporting. Maintain compliance with company policies and accounting standards. Additional duties as assigned Minimum Qualifications: Proven experience as a Bookkeeper or in a similar accounting role (5 years of experience), preferably within the construction industry. Proficiency in QuickBooks and other bookkeeping software. Strong knowledge of accounts payable, accounts receivable, bank reconciliation, and tax processes. Familiarity with tax return preparation and relevant regulatory requirements. High school diploma or equivalent; an associate degree or certification in accounting or bookkeeping is preferred. Preferred Qualifications: Experience working in the construction industry or with construction-related financial processes. Advanced knowledge of tax regulations specific to construction businesses. Experience with additional accounting software or ERP systems. Strong analytical skills and attention to detail. Skills: The required skills such as QuickBooks, accounts payable, and accounts receivable are essential for accurately recording and managing financial transactions on a daily basis. Bank reconciliation skills ensure that the company's financial records align with bank statements, preventing discrepancies and potential financial errors. Knowledge of payroll tax and tax return preparation is critical for maintaining compliance with tax laws and avoiding penalties. Preferred skills, including industry-specific knowledge and certifications, enhance the Bookkeeper's ability to handle complex construction-related financial tasks and improve overall efficiency. Together, these skills enable the Bookkeeper to maintain precise financial records, support budgeting and reporting, and contribute to the company's financial stability. Job Benefits: Vacation Days - 10 days per anniversary year after 1 year of service Paid Sick Leave - up to 56 hours per calendar year Company Paid Holidays - 7 days Health - 3 health plans Dental - 2 dental plans Vision $50,000 Company Paid Life/AD&D Insurance 401k with Company match According to the New York Pay Transparency law, pay range for this job is $23.00 - $28.00 / hour. The actual compensation will be determined based on experience and other factors permitted by law.

Job Description About the Role: The Bookkeeper will play a critical role in maintaining the financial integrity and accuracy of our construction company's accounting records. This position is responsible for managing day-to-day financial transactions, ensuring that all accounts payable and receivable are processed accurately and timely. The Bookkeeper will also perform bank reconciliations and assist with tax return preparations to ensure compliance with regulatory requirements. By maintaining detailed and organized financial records, the Bookkeeper supports management in making informed business decisions and helps safeguard company assets. Ultimately, this role ensures the smooth operation of the company's financial processes, contributing to overall operational efficiency and financial health. Responsibilities: Manage and record all accounts payable and accounts receivable transactions accurately. Perform regular bank reconciliations to ensure consistency between company records and bank statements. Maintain detailed bookkeeping records using QuickBooks and other accounting software. Prepare and file payroll tax reports in compliance with federal, state, and local regulations. Assist in the preparation of tax returns and support external auditors during financial audits. Monitor and track project expenses to support budgeting and cost control efforts. Collaborate with project managers and other departments to ensure accurate financial reporting. Maintain compliance with company policies and accounting standards. Additional duties as assigned Minimum Qualifications: Proven experience as a Bookkeeper or in a similar accounting role (5 years of experience), preferably within the construction industry. Proficiency in QuickBooks and other bookkeeping software. Strong knowledge of accounts payable, accounts receivable, bank reconciliation, and tax processes. Familiarity with tax return preparation and relevant regulatory requirements. High school diploma or equivalent; an associate degree or certification in accounting or bookkeeping is preferred. Preferred Qualifications: Experience working in the construction industry or with construction-related financial processes. Advanced knowledge of tax regulations specific to construction businesses. Experience with additional accounting software or ERP systems. Strong analytical skills and attention to detail. Skills: The required skills such as QuickBooks, accounts payable, and accounts receivable are essential for accurately recording and managing financial transactions on a daily basis. Bank reconciliation skills ensure that the company's financial records align with bank statements, preventing discrepancies and potential financial errors. Knowledge of payroll tax and tax return preparation is critical for maintaining compliance with tax laws and avoiding penalties. Preferred skills, including industry-specific knowledge and certifications, enhance the Bookkeeper's ability to handle complex construction-related financial tasks and improve overall efficiency. Together, these skills enable the Bookkeeper to maintain precise financial records, support budgeting and reporting, and contribute to the company's financial stability. Job Benefits: Vacation Days - 10 days per anniversary year after 1 year of service Paid Sick Leave - up to 56 hours per calendar year Company Paid Holidays - 7 days Health - 3 health plans Dental - 2 dental plans Vision $50,000 Company Paid Life/AD&D Insurance 401k with Company match According to the New York Pay Transparency law, pay range for this job is $23.00 - $28.00 / hour. The actual compensation will be determined based on experience and other factors permitted by law.

About the Role: The Bookkeeper will play a critical role in maintaining the financial integrity and accuracy of our construction company's accounting records. This position is responsible for managing day-to-day financial transactions, ensuring that all accounts payable and receivable are processed accurately and timely. The Bookkeeper will also perform bank reconciliations and assist with tax return preparations to ensure compliance with regulatory requirements. By maintaining detailed and organized financial records, the Bookkeeper supports management in making informed business decisions and helps safeguard company assets. Ultimately, this role ensures the smooth operation of the company's financial processes, contributing to overall operational efficiency and financial health. Responsibilities: Manage and record all accounts payable and accounts receivable transactions accurately. Perform regular bank reconciliations to ensure consistency between company records and bank statements. Maintain detailed bookkeeping records using QuickBooks and other accounting software. Prepare and file payroll tax reports in compliance with federal, state, and local regulations. Assist in the preparation of tax returns and support external auditors during financial audits. Monitor and track project expenses to support budgeting and cost control efforts. Collaborate with project managers and other departments to ensure accurate financial reporting. Maintain compliance with company policies and accounting standards. Additional duties as assigned Minimum Qualifications: Proven experience as a Bookkeeper or in a similar accounting role (5 years of experience), preferably within the construction industry. Proficiency in QuickBooks and other bookkeeping software. Strong knowledge of accounts payable, accounts receivable, bank reconciliation, and tax processes. Familiarity with tax return preparation and relevant regulatory requirements. High school diploma or equivalent; an associate degree or certification in accounting or bookkeeping is preferred. Preferred Qualifications: Experience working in the construction industry or with construction-related financial processes. Advanced knowledge of tax regulations specific to construction businesses. Experience with additional accounting software or ERP systems. Strong analytical skills and attention to detail. Skills: The required skills such as QuickBooks, accounts payable, and accounts receivable are essential for accurately recording and managing financial transactions on a daily basis. Bank reconciliation skills ensure that the company's financial records align with bank statements, preventing discrepancies and potential financial errors. Knowledge of payroll tax and tax return preparation is critical for maintaining compliance with tax laws and avoiding penalties. Preferred skills, including industry-specific knowledge and certifications, enhance the Bookkeeper's ability to handle complex construction-related financial tasks and improve overall efficiency. Together, these skills enable the Bookkeeper to maintain precise financial records, support budgeting and reporting, and contribute to the company's financial stability. Job Benefits: Vacation Days - 10 days per anniversary year after 1 year of service Paid Sick Leave - up to 56 hours per calendar year Company Paid Holidays - 7 days Health - 3 health plans Dental - 2 dental plans Vision $50,000 Company Paid Life/AD&D Insurance 401k with Company match According to the New York Pay Transparency law, pay range for this job is $23.00 - $28.00 / hour. The actual compensation will be determined based on experience and other factors permitted by law.

Job Description Qualifications: Education: High school diploma or equivalent; Associate\'s degree in accounting or related field preferred. Experience: Minimum of 1-2 years of experience in accounting or bookkeeping. Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g. SAP). Attention to Detail: Strong attention to detail and accuracy in data entry and financial reporting. Communication: Excellent verbal and written communication skills. Organizational Skills: Ability to manage multiple tasks and prioritize effectively. Responsibilities: We are seeking a detail-oriented and organized Accounting Clerk to join our finance team. The Accounting Clerk will be responsible for performing various accounting tasks, including maintaining financial records, processing transactions, and assisting with financial reporting. This position is non-exempt and eligible for overtime pay and is expected to last 6 months. Key Responsibilities: Data Entry: Accurately enter financial data into accounting software and maintain updated records. Accounts Payable: Process invoices, verify accuracy, and ensure timely payments to vendors. Financial Reporting: Assist in preparing monthly financial reports. Counts: Perform and review stock counting activities in shop floor and warehouse. Filing and Documentation: Maintain organized and secure filing systems for financial documents. Support: Provide administrative support to the accounting department as needed. Comments/Special Instructions What is the working schedule for this position 8-430 What experiences will stand out on a resume for this position (Must haves VS Nice to have) 2-3 yrs- SAP exp. Large Corporations Are the workers able to start with the background pending and completed I-9, or should we wait until the Background is complete before starting Professional/admin/clerical roles will require full screenings to be completed. Will there be a possibility of an extension for this role or is this a temp- to -perm Extension is not guaranteed, if an extension is granted, it will be an additional 2-3 months. Is Overtime available. -open- How long will the assignment last 6 months- What would the interview process look like (in-person or teams, will there be a 2nd interview) Initial Phone screen- onsite as 2nd interview Does the worker need to come with PPE, or will it be provided if required If needed, its provided. Office setting.

Job Description Job Title: Accounts Receivable Analyst Department: Finance Reports to: Controller Worker category: Full-time We are seeking an experienced and proactive Accounts Receivable Analyst to oversee and improve our AR collections process across a dynamic client base of law firms and corporate legal departments. This individual will manage the full accounts receivable lifecycle-including invoicing, collections, and reconciliation-while building strong relationships with clients and internal stakeholders. The ideal candidate is analytical, solutions-oriented, and comfortable communicating directly with clients to resolve payment delays and disputes. Key Responsibilities: Client Invoicing & Payment Application Prepare and send accurate client invoices and statements (paper and electronic) in a timely manner Set up new clients and maintain billing records in NetSuite Apply and post payments (check, ACH, EFT, credit card) in NetSuite Reconcile customer transactions, daily EFTs, and credit card deposits Collections & Client Relationship Management Monitor aging reports and proactively follow up on outstanding balances Make direct collection calls and email follow-ups to reduce DSO and bad debt Resolve client disputes related to sales tax, invoice errors, and service documentation Escalate high-risk accounts to Sales or executive leadership with recommended actions Maintain clear and professional communication with attorneys, finance teams, and client procurement departments Internal Collaboration & Reporting Partner with Sales, Legal Operations, and Client Services teams to understand client nuances and invoicing requirements Track and report on COD job payments and other non-standard payment terms Prepare monthly AR and DSO reports with insights on trends, risks, and opportunities Support month-end close activities, general ledger reconciliations, and prepaid allocations Review American Express and Verisma postage accounts for reconciliation Review and process employee expense reports as needed Qualifications Skills and Competencies: Confident and professional communicator, comfortable interacting with attorneys and law firm finance teams Results-driven and persistent in follow-up, with a focus on reducing aging receivables Ability to navigate complex client billing structures (split invoices, retainer balances, third-party billing) Strong Excel skills, including pivot tables, v-lookups, and reconciliation techniques Detail-oriented with the ability to manage multiple priorities and deadlines Education and Experience: Bachelor's degree in Accounting, Finance, or Business required 3+ years of accounts receivable, collections, or client billing experience in a B2B services environment Experience with legal services, eDiscovery, or professional services clients preferred Experience with NetSuite or other ERP systems strongly preferred Work Environment and Physical Requirements: This is a remote-eligible role with the expectation of core working hours aligned to Eastern Time There may be occasional requirements to work onsite at Avalon's offices in Rochester, NY; Cleveland, OH; or New York City, depending on business needs. Prolonged periods sitting at a desk and working on a computer Frequent communication via phone, email, and virtual meetings

Job Description Essential Job Functions Timely prepare and ensure expense contracts are complete and all required information is obtained and filed. Ensure contractors meet all applicable insurance requirements as outlined per contract and ensure insurance certificates are current. Work closely with Program Directors/Managers to complete contracts according to schedule. Submit required information to Human Resources to conduct criminal background checks. Maintain schedule of Business Associate Agreements and ensure all agreements are complete and filed. Respond to requests for insurance certificates. Process vendor invoices for multiple entities. Ensure proper account coding of invoices, including allocations. Reconcile vendor statements. Communicate with vendors to resolve payment issues and answer inquiries. Process weekly check runs and collate supporting documentation for management signature. Record cash disbursements in checkbooks. Resolve outstanding checks in a timely manner. Ensure advances/prepayments are returned and recorded according to policy. Follow monthly closing schedule and assist other finance team members to ensure timely closing and processing of monthly financial statements. Assist with onboarding of new vendors and ensure compliance with company policies. Reconcile purchasing card transactions weekly. Reconcile travel expense cards using TravelBank. Generate and distribute EEOC letters to vendors. Communicate with departmental managers when needed. File and maintain records of invoices, payments, and other related documents. Assist with preparation of year-end audits and tax reporting. Perform all other duties as assigned. Knowledge, Skills, and Abilities High degree of accuracy, attention to detail, and confidentiality. Excellent organizational and time management skills. Ability to work both independently and as part of a team. Ability to interact with all levels of staff, including senior management. Proactive and shows initiative in completing projects and tasks with minimal supervision. Strong communication and interpersonal skills. Education and Experience Associate's degree in Accounting or equivalent accounting knowledge. Accounts Payable experience preferred. Knowledge and understanding of General Ledger cost centers. Knowledgeable and experienced in General Ledger coding. Experience with Excel, ERP accounting systems, and Accounts Payable software. All experience and education requirements, except when required by federal, state, or local laws or requirements, may be waived at the discretion of management with the approval of the Chief Executive Officer, in collaboration with Human Resources. Physical Requirements / Working Conditions Sedentary working environment. Ability to reach above shoulder level. Ability to turn/twist upper body. Ability to use hands for repetitive actions such as fine manipulating, keyboarding, and typing. Corporate Qualifications / Expectations Adhere to all CDS Life Transitions, Inc. policies and procedures. Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards. Attend mandatory education and training modules as scheduled; obtain and maintain all required certifications/training by State regulations and CDS policy. Act as a professional representative of CDS Life Transitions, Inc. in appearance, behavior, temperament, communication, language, and dress. The statements above are intended to describe the general nature and level of work being performed. They are not an exhaustive list of responsibilities, duties, or skills required of personnel so classified. They do not establish a contract for employment and are subject to change at the direction of the employer.

Owner of multiple companies is seeking an extremely organized and experienced Bookkeeper to manage finances for real estate and other business ventures. Requirements: * 5-7 years of bookkeeping experience * Proficient in QuickBooks * Strong knowledge of finance and accounting principles * Extremely organized Please send your resume to Careers@stingstaffing.com

Job Description Accounts Receivable Clerk Rochester, New York Insero Talent Solutions is thrilled to partner with a growing company to hire an Accounts Receivable Clerk. This position will work in a client centric environment and will be responsible for the daily posting of payments to the borrower's accounts, and process daily, weekly, and monthly trust invoices to be sent to the Clients. Responsibilities: Timely and accurate recording and deposit of cash receipts and direct payments adjustments and NSFs for Company for proper account maintenance and investment opportunities. Daily mail opened and distributed to their departments. Authorize credit card and ACH payments and deposit daily to trust account. All cash received is deposited before end of business day and network backup tapes are secured off site. Bank deposits and backup tapes delivered to bank.. Ensure payments and related correspondence are handled according to collection regulations returned within 7 days of receipt). Processing daily, weekly, bi-monthly, and monthly Client trust invoices & related ftp payment files. ACH and Wire Transfers are set up and given to authorized approvers by 5pm. Expedite mass Client invoicing that needs to be turned over for mailing by the 3rd day of the month. Daily mail picked up from post office by deadline to be distributed to departments. Handle all misdirected payments according to Professional Practices Management System (PPMS) procedures. Process taxpayer checks to be mailed priority to Client daily. Process settled accounts and commission rate adjustments, invoicing and/or adjustment entries for any under/overages to cash and process overpayments. Requirements: High School Diploma or GED, required. Associate degree or equivalent combination of education and experience, preferred. 2+ years of Accounts Receivable experience, preferred. Account Receivable experience or related educational training, preferred. Experience with Accounting Software, preferred. Microsoft Office knowledge. Computer Literate (i.e. competent data entry and word processing skills). Detail-oriented, able to multitask, and meet deadlines. Ability to act independently to resolve problems. Good verbal communication skills. Valid and clean driver's license with the ability to drive to post office and as needed. Ability to obtain and maintain Government Security Clearance. U.S. Citizenship or lawful Permanent Resident alien with three or more years as a permanent resident in the United States.

Accounts Receivable will be responsible for the timely, consistent and accurate posting and tracking of all accounts receivable activity within commercial and residential real estate entities. The candidate will play a key role in implementing changes and optimizing efficiency within the A/R function. The ideal candidates will have general accounting experience and a broad based of knowledge related to accounting process and procedure to allow for expansion of responsibilities and professional growth. The candidate must be able to work independently, be well organized and achieve a high-level accuracy in detail oriented tasks. This position reports to the Controller. Job Responsibilities: Maintain billings for the management company on a monthly basis, including posting billings and recording receipts on "as received" basis; Receive, process and post rental payments and other various payments for commercial and residential entities; make the deposits thru RDC for multiple entities/bank runs as needed, and record all payments received in MRI Web on a timely basis; Review monthly Accounts Receivable reports for commercial entities and management company; maintain schedule and reconcile outstanding balances with corresponding tenants and properties, respectively; Follow-up on inquiries, issues and outstanding payments with tenant requests based on lease agreements or other information on record; record all interactions with the tenant in the appropriate notes in MRI; Maintain monthly tenant billings for commercial entities: generate and preview rentup reports/ identify any discrepancies and review in detail with commercial team; distribute monthly statement to tenants; Maintain other commercial billing charges on a timely basis; Review and investigate any differences in the tenant ledger and correspond with tenants on as needed basis; Process any approved adjustments and maintain a good and consistent record-keeping; On a monthly basis review Aged Delinquency report with management, reduce payment delinquency by expediting resolution of unpaid accounts for commercial and residential entities; Implement, process and maintain late fee billings (on the 10th of the month) for commercial properties working as a team with commercial leasing department; Interface with accounting, portfolio management, legal and other internal departments, and contact tenants for collections or notify Property Manager; Be able to work independently with minimum supervision; Process deposits for various residential properties on as needed basis; Support project work related to accounting automation systems; provide support to other members of the accounting team. Any other tasks deemed necessary by the Controller. Requirements Required Experience and Education: The requirements listed below are representative of the knowledge, skill and/or ability required for this position. Education/Experience: Undergraduate degree in Finance or Accounting; 2-5 years of experience in A/R preferred; Proficiency in the use of Microsoft Office, MRI or other accounting software Competencies: Working Accounting Knowledge Multi-tasking skills Communication and Collaboration Skills Ethical Conduct Attention to detail Preferred Characteristics: The successful candidate is personable, highly ethical and thrives in a collaborative environment; Exceptional analytical, problem solving and critical thinking skills; Excellent communication skills & computer skills. Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions; Ability to interpret technical instructions in various forms and deal with abstract and concrete variables. Salary Description $24.00 - $26.44 per hour

Job Description At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting-edge techniques. We're seeking an Accounts Payable/Receivable Clerk to join our finance team. Under the guidance of the Director of Finance, you will manage all accounts payable (A/P) and accounts receivable (A/R) functions, as well as daily deposits across our multiple entities. Key Responsibilities: Accounts Payable Duties: Accurately process accounts payable transactions for multiple entities in QuickBooks Review and verify vendor invoices and check requests for accuracy, appropriate documentation, and proper approval Match purchase orders, packing slips, and invoices to ensure consistency Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed, and issue checks or process electronic payments accordingly Reconcile credit card statements and allocate expenses to the correct entities Maintain accurate vendor records in QuickBooks and update information as necessary Monitor and resolve discrepancies related to accounts payable Assist in month-end closing processes related to accounts payable activities Accounts Receivable Duties: Post daily cash transactions accurately and in a timely manner Collaborate with internal teams to ensure the accurate recording of cash receipts Serve as the primary contact for internal inquiries regarding accounts receivable Investigate and resolve discrepancies related to cash postings General Duties: Maintain organized financial records for all entities within QuickBooks Support the implementation and maintenance of internal financial controls and procedures Identify areas for improvement in A/P and A/R processes and recommend solutions Assist with audits and other financial reviews as needed Complete additional tasks as assigned by management Qualifications: Associate's degree in Accounting or Finance, or equivalent combination of training and experience Proficient in Microsoft Office Suite Experience with QuickBooks is preferred Strong analytical skills with high attention to detail Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines Excellent organizational skills Strong oral and written communication skills to build effective relationships with team members, clients, and vendors Capability to work independently and collaboratively to solve problems and enhance processes Commitment to maintaining confidentiality regarding financial and personal information What We Offer: Competitive salary with performance-based incentives Comprehensive benefits package, including health, dental, and vision insurance Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance Safe Harbor 401k program 10 Paid Holidays Annually Opportunities for professional development and career growth within a leading multi-disciplinary practice A collaborative and supportive work environment dedicated to excellence in patient care and service It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.