Assistant to the director jobs in Bethesda, MD - 126 jobs

ABOUT THE JOB This is a high trust role for an experienced Executive Personal Assistant with deep property/vendor management experience, who is comfortable working in close partnership with a principal who has clear preferences and a defined way of doing things. She will share an office with the principal and become the person she relies on to keep information flowing, maintain order, and ensure that her home, projects, and personal affairs move forward without unnecessary friction. Someone who listens closely, communicates thoughtfully, and approaches each day with calm professionalism will thrive here. The position blends traditional executive and personal support with significant property and vendor management. The principal's primary residence is in Washington DC, which is where the assistant will be based, but she also owns properties in Michigan, New York, and Massachusetts. The assistant will coordinate with service providers and staff at all four properties to manage schedules, maintain records, and ensure that everything meets the principal's expectations. This role is also an opportunity for the assistant to support the principal's philanthropic work and assist in building out the operations of her foundation. The assistant will take on research, special projects, contact and document management, and the day-to-day communication flow that keeps everything running smoothly. Schedule The schedule is Monday through Friday, 9-5pm. The principal values privacy, routine, and clear boundaries, which makes this a rare opportunity to work in a senior level position with stability and predictability. THE EMPLOYER The principal is a Washington DC resident with longstanding ties to the region and an active personal, civic, and philanthropic life. Her DC home is her primary residence, though she spends part of each week in New York for work and retreats to homes in Massachusetts and Michigan during the summer and holidays. Her DC residence is supported by a household team that includes a long tenured houseman and two housekeepers. Her standards are high, and her style is direct. She appreciates someone who is organized, steady, observant, and able to keep pace with her structured approach to managing both her home and personal affairs. While she is private and discerning, she values relationships and responds well to someone who communicates clearly, respects her preferences, and supports her in a way that feels seamless, thoughtful, and aligned with how she likes things done. RESPONSIBILITIES Executive & Personal Support Partner closely with the principal in a shared workspace and maintain a calm, professional presence throughout the day Professionally represent and interface with the principal's family, friends and colleagues at all times Support the management of her calendar, coordinating meetings and logistics at her request Maintain and update contact lists, emergency contacts, and key information repositories Prepare written updates and summaries, using the principal's preferred structure Draft correspondence, notes, and written materials with excellent penmanship and attention to detail Review, route, and track bill pay and expenses in coordination with the principal's wealth manager Handle mail, scanning, filing, photocopying, document organization, and other administrative tasks Support research, archives, writing projects, and other special initiatives Assist with the operational buildout of her foundation and help coordinate fundraising and philanthropic activity Property/Vendor Management Maintain oversight of the DC residence, ensuring that household staff and vendors meet the principal's expectations Coordinate directly with the houseman and housekeepers, providing leadership and structure while respecting existing relationships/workflows Manage property calendars, maintenance schedules, punch lists, warranties, contracts, and household documentation Liaise with service providers and contractors at all properties, ensuring accurate communication and follow through Source, vet, schedule, and supervise vendors as needed, securing competitive bids and monitoring performance Maintain property files, budget documents, maintenance logs, and renovation records Support landscaping and grounds programs as needed, coordinating mowing, pruning, seasonal changes, irrigation, and pool or hot tub maintenance Advance properties as necessary to prepare for the principal's and/or guests' arrival Monitor safety procedures and security systems and communicate all relevant updates to the principal Support ongoing special projects, storage inventory, and organizational improvements across properties MUST HAVES 7-10 years of relevant experience supporting a private principal or family in a high touch environment Strong administrative foundation, including document management and digital/paper filing Excellent written communication skills and neat penmanship (sample expected) High proficiency with Apple products, iCal, spreadsheets, and general home office technology Experience managing household staff and multiple vendors with confidence and tact Comfort working in close physical proximity to a principal each day Ability to maintain strict confidentiality, discretion, and a need-to-know mindset Professional polish, sound judgment, and the ability to work steadily alongside a strong personality ABOUT YOU You are organized, intuitive, and observant, with a talent for picking up preferences quickly You have a calm, centered presence and do not get rattled by direct communication You enjoy creating order, managing information, and keeping systems running smoothly You take pride in being a reliable right hand and in building trust with a principal You are capable of managing multiple properties, deadlines and personalities both in-person and from afar You understand high standards and can uphold them without ego or pushback You communicate clearly and succinctly, both verbally and in writing You are protective of your principal's privacy and operate with humility and judgment Spanish speaking is a plus for communicating with staff and vendors Excellent references and a history of longevity in past positions required COMPENSATION & BENEFITS Salary of $137,000+ (depending on experience) Annual performance bonus opportunity Health insurance provided with full employee coverage 13 paid holidays each year 10 days paid time off (PTO) This position is listed by Old State Staffing, the Mid-Atlantic's #1 referral agency for household, child & family-care, executive/personal support and family office staff. With over 40 years of experience placing exceptional candidates with successful families and individuals, we represent roles that are as dynamic and tailored as the families we support. Our principals value discretion, professionalism, and long-term success, and we provide candidates with insight, guidance, and ongoing support throughout the hiring process. Learn more at www.oldstatestaffing.com.

ACI is seeking a Senior Executive Assistant with a Secret Clearance to provide the organizational support necessary to meet the needs of a high profile project. Job location is in Arlington, VA. Duties include but not limited to: Data collection, processing, and analysis in support of specific management systems (Action Tracker, etc.), including analyses of quantitative and qualitative survey data. Manage flow of correspondence, classified and unclassified. Produce, coordinate, and distribute of unclassified and classified documents. Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events. Distribute and track action items to appropriate program and departmental elements. Review, screen, control, maintain records, and coordinate responses on incoming correspondence. Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents. Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies. Assist in preparing inter-agency meeting or conferences and setting up teleconferences and video conferences. Coordinate training for personnel assigned. Coordinate long distance travel for staff personnel assigned. Assist with official visitor arrangements. Oversee all office administrative functions. Draft as needed and maintain administrative procedures such as contact lists and shared calendars. Interface with other support services including internal and external organizational POCs. Support legislative analysis, tracking and administrative support to facilitate programmatic activities. Assist and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing. Requirements - Ability to work in a very fast paced organization. Multitasking is essential. - Strong proficiency in MS Word, Excel, Outlook, and PowerPoint - Pleasant, tactful and professional attitude and appearance - Excellent writing, editing, and proofreading skills - Must perform well under pressure and high workloads, and be able to communicate effectively. - U.S. Citizenship You must be a US CITIZEN - an active Secret Clearance is needed. Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K. Aegis Corps, Inc. is an Equal Opportunity Employer.

LHH is partnering with a nonprofit organization to identify a highly skilled Senior Executive Assistant to provide high-level support to a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity for a proactive, organized, and discreet professional who thrives on anticipating needs and keeping leadership ahead of the curve. The Senior Executive Assistant will serve as a trusted partner to the executive, collaborating closely with senior leadership, internal stakeholders, and external partners. This is a role for someone who enjoys variety, excels at problem-solving, and has a passion for mission-driven work. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid, 2 days onsite Temp-to-Hire | Hybrid | $40-$45/hr (temp) | Estimated Conversion: $85K-$95K Key Responsibilities Manage and prioritize a complex, high-volume calendar with multiple stakeholders Act as a liaison between internal teams and external partners, including board members, donors, and collaborators Provide hands-on support for meetings, events, and high-profile engagements Prepare schedules, agendas, briefing materials, and follow-ups Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate financial records Draft correspondence and conduct research as needed Organize and maintain key documents and filing systems Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years supporting senior or C-level executives preferred Exceptional written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Highly organized, with the ability to manage multiple priorities seamlessly Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President's Office. Performs standard administrative duties to ensure the smooth functioning of the Development division using demonstrated administrative and organizational skills. Reports to Senior Director, Board and National Council Relations and Institutional Partnerships in support of several Development sub-teams including the office of the Executive Vice President of Philanthropic Partnerships, Board and National Council Relations, and Travel Programs. Tasks include supporting meetings and events with donors, Board members, and senior executives; processing expenses via financial software systems; calendar management; staff travel planning; and general office support. Salary Range: $50,100 - $62,600 Please note: Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Responsibilities Data entry and information processing (40%) * Expenses - Processes and codes credit card transactions and invoices in financial software systems (Workday and SmartSimple), prepares check and/or wire requests, handles expense coding and re-classifications. Coordinates with others to resolve discrepancies/issues with data reconciliation. * Recordkeeping - Collects information and maintains logs, records, and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data provided by others, especially in Blackbaud Customer Relationship Management (CRM) database. Coordinates with others to resolve discrepancies/issues with data reconciliation. Meeting coordination and travel support (40%) * Meetings - Supports calendar management for Executive Vice President of Philanthropic Partnerships and organizes/supports complex meetings and makes appointments for Executive Vice President and Board/National Council and Travel teams. * Events and VIP Travel - Assists with logistics for meetings/conferences/special events and VIP trips, including maintaining attendee lists and coordinating space/equipment needs, AV needs, catering, ordering and shipping of materials for such events/trips, and preparation of necessary materials. * Travel support - support team travel requests, including booking air, train, hotel, and other travel logistics via WWF's travel provider. General office support (20%) * General office duties -Orders office supplies and assists with mailing, production, and distribution of documents, reports and other materials. Performs other miscellaneous office administrative tasks as needed. * Communications support - Helps manage executive correspondence and stewardship process, including drafting emails and letters. Formats and edits reports and materials as requested/needed by others. * Performs other duties as assigned. Key Competencies * Attention to Detail & Accuracy: Ensures completeness and correctness in financial processing, record-keeping, and executive support tasks. * Organization & Adaptability: Efficiently manages multiple deadlines and priorities. * Collaboration & Teamwork: Works effectively across teams and departments to achieve shared goals. * Executive-level Support: Experience supporting executive-level staff on a range of tasks including calendar management, expense reporting, tracking action items, and travel logistics. * Communication (written and verbal): Communicates clearly, concisely, and professionally with internal stakeholders and external partners. * Events and Meeting Support: Experience supporting high-level events and complex meetings with C-suite staff, Board members, and/or major donors. * Microsoft Office365: Experience using MS Office365 tools to manage data via Excel and communicate via Word and PowerPoint. Qualifications * 3 to 5 years of professional administrative experience. * Strong organizational and analytical skills with meticulous attention to detail. * Strong written and verbal communication skills. * Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff and callers. * Ability to take initiative, prioritize, meet deadlines, and complete work with minimal supervision, and proactively seek assistance when needed * Ability to learn on the job quickly and excel in a high-pressure, fast-paced executive environment. * Ability to use word processing, spreadsheet and presentation software. Experience with Microsoft Office Suite, desired. Experience with CRM and financial software such as Blackbaud CRM and Workday, desired, but not required. * Ability to operate standard office machines and equipment. * Committed to building and strengthening a culture of inclusion within and across teams. * Identifies and aligns with WWF's core values: Courage, Integrity, Respect, and Collaboration: * Demonstrates courage by speaking up even when it is difficult, or unpopular. * Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable. * Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement. * Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals. To Apply: * Submit cover letter and resume through our Careers Page, Requisition #26034 * Due to the high volume of applications, we are not able to respond to inquiries via phone World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or veteran status, or any other characteristic protected under applicable law.

General Job Information The Child and Family Services Agency (CFSA) is a cabinet-level agency within the District of Columbia government, committed to the safety, permanence, and well-being of children and families residing in the District of Columbia. The Child and Family Services Agency (CFSA) is a cabinet-level agency within the District of Columbia government, committed to the safety, permanence, and well-being of children and families residing in the District of Columbia. Charged with protecting child victims and those at risk of abuse and neglect, CFSA fosters collaborations within its administrations to deliver exceptional family-focused services to the community and its residents. This position is located in the Office of the Director (OD) of the Child and Family Services Agency. The primarily duties of the Executive Assistant are to provide comprehensive administrative, management, analytical, and operational support or related work to the OD, some of which are highly confidential and sensitive in nature. Duties and Responsibilities The Executive Assistant's duties and responsibilities include but are not limited to: * Acts as proxy in meetings or communications and manages the production of reports or other deliverables. * Responsible for the tracking of completion dates for incoming and inter-agency correspondence. Maintains privacy of all sensitive subject matter and ensures that the Office is in compliance with agency, federal, and district privacy regulations. * Develop administrative data for the purpose of preparing reports related to the assignment. Research administrative matters, gathers facts, defines and explores problems, and initiates and maintains contact necessary to complete assignments. * Develop procedures, protocols, and systems to coordinate staff and assignments and ensure that all deliverables are completed on time. Drafts correspondence, memoranda, and reports regarding administrative matters. Requests technical material and information from various sources for incorporation. * Prepares correspondence for the Director's signature, including letters, memoranda, and other information on various topics and issues; takes notes in meetings, reviews documents for content, accuracy, format, and grammar * Provides guidance to other divisions or administration regarding a variety of administrative processes related to procuring services, financial tracking, planning of meetings, and special events. * Receives and refers visitors and telephone calls. Provides general information to subordinate organizational components as directed. * Research and prepare travel documents. Maintains office inventory of equipment and consumable supplies. Orders and receive office supplies and program resources. * Performs other related duties as assigned Qualifications and Education Relevant Bachelor's degree is highly preferred. Four (4) years of directly related experience (i.e., Executive Assistant or its equivalent to a top-level executive) is highly preferred. Must possess at least one (1) year of specialized experience equivalent to the grade 11 level in the District of Columbia government service or its non-District equivalent. Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, competencies, and abilities to successfully perform the duties of the position including, but are not limited to, developing and/or gathering comprehensive administrative data to prepare reports; developing procedures, protocols, and systems to coordinate staff and assignments and ensure all deliverables are timely completed; drafting correspondence, memoranda, and reports; requesting technical material and information from various sources for incorporation; researching administrative matters, gathering facts, defining and exploring issues or problems, and initiating and maintaining contact necessary to complete assignments; demonstrated ability to liaise or work within and outside of the organization; demonstrated ability to exercise tact, diplomacy, and judgment to effectively maintain cohesive, pleasant, professional, and cooperative working environment; or other similar duties. Licenses and Certifications None. Working Conditions/Environment The work is performed in an office setting. Other Significant Factors Promotion Potential: None. Collective Bargaining Unit: This position is not covered under a collective bargaining agreement. Duration of Appointment: Career Service-Regular Pay, Plan, Series & Grade: CS-301-12 Position Designation: This position is designated as "security" sensitive per DPM Chapter 4 (Suitability). The candidate/incumbent is subject to a criminal background check, traffic records check, consumer credit check (as applicable), reasonable suspicion drug and alcohol test, and post-accident or incident drug and alcohol test. Residency Preference: Applicants claiming "Residency Preference" will be required to maintain residency in the District of Columbia for a minimum of (7) years. Failure to do so may result in forfeiture of employment. EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation. Closing Statement: Official job offers are made by D.C. Child and Family Services Agency's Human Resources only.

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

The pay range for this positions is $19.00 - $22.00 per hour based on skills and experience. This position is non-exempt and overtime eligible. Victory Housing offers a competitive benefits package, for full time employees, which includes medical, dental, vision, and life insurance as well as retirement and paid time off. The salary range for this position is $59,000 - $68,000 annualized based on skills and experience. Victory Housing offers a competitive benefits package, for full time employees, which includes medical, dental, vision, and life insurance as well as retirement and paid time off. Responsible for : Ensure that the attainment of Victory Housing, Inc. takes precedence over all decisions and actions. Share in responsibility of on-call status and weekend supervision. As an essential worker, a requirement to work during emergencies, weather events and community crisis situation is required. Assist the Executive Director in giving prospect tours and lead follow-up. Everyone is responsible to sales, occupancy and outreach. Review monthly Activities Calendar with Activities Coordinator and identify/assign responsibilities for care manager assignments. Observe and confirm assignments are executed appropriately. Responsible for identification, scheduling, managing and supervising all personal care for Residents including ADLs, third party care coordination and clinical coordination with Health, Wellness, Delegating RN. Ensure that all services provided are appropriately signed off on and documented in the EMR, service trackers, progress notes and communication log. Ensure that all Resident third party grooming needs are met including beauty and barber and podiatry. Nails and hair are to always be well kept, clean and attractive. Inspect each Resident suite by 10:00 daily. Check suite for cleanliness and confirm it is free of any offense odors such as urine. Communicate all concerns to Executive Director and Health, Wellness, Delegating RN and housekeepers. Assign and manage all Resident bath/shower, toileting, meal assistance and queuing schedules. All assigned Resident needs and schedules to be included in the Resident services plan and EMR/Care tracker. On a daily basis, review the completion of all assigned tasks and quality of service delivery. Supervise all housekeepers and ensure that all daily maid, suite cleaning and scheduled common area cleaning is completed in accordance with VHI policies and procedures. All cleaning is to be scheduled and completion documented in the EMR and VHI cleaning checklists. Complete the initial and ongoing training/in-services of all employees supervised per VHI and COMAR requirements and standards. Work collaboratively with Health, Wellness, Delegating RN in ensuring all care managers and medication technicians are trained and skilled in meeting all needs and services to be provided to Residents. Supervise all assigned employees and conduct regular performance reviews. Address initial non-medical questions and concerns from Residents. Inform the Health, Wellness, Delegating RN and Executive Director of any clinical needs requiring attention and follow-up. Proactively identify specific Resident needs. Direct appropriate staff to provide care. For example, alert Housekeeping of Residents of incontinence situation. Attend and actively participate in twice a year or more, as needed, Care Coordination Meetings with families, Residents and community managers. Assist with recruitment, interviewing, hiring and training of care managers, medication technicians, housekeepers and activities coordinator. Complete reference checks prior to offering a position. All VHI hiring policies and procedures must be adhered to. Supervise care managers in implementing proper food service policies and procedures to Residents for a high quality dietary experience as well as a thorough dining room clean-up after each meal. Develop/implement employee schedule in compliance with approved staffing plan and operating budget while maintaining appropriate care management and medication technician staffing levels 365 days a year 24/7. Adhere to all VHI scheduling policies including limited OT and no double shifts without SVP of Operations, AL authorization. Coordinate transportation services for Resident appointments. Coordinate podiatry, dental, PT/OT/Speech/Nursing, PCP/NP services with Health, Wellness, Delegating RN. Other duties as assigned. Resident Admission Responsibilities: Introduce new Resident to others in community. Set up “buddy system” for new Resident. Identify seating at meals and add to seating chart - notating special dietary needs and preferences. Assign Resident to bath/shower schedule, if necessary. Assist new Resident arrange personal belongings. Review Resident Handbook. Complete Resident Profile. Job Qualifications: Bachelor's Degree in Administration or Health Care Administration, Masters' Degree in Business Administration or Health Care Administration preferred. Must have, as a minimum, three (3) years successful management experience in the operation of an assisted living or nursing Community. Strong computer skills which include Outlook, Word, Excel, PowerPoint, EHr and CRM. Requirements:Must be fully COVID-19 vaccinated with verified third party vaccination card or medical record

Department: Intercollegiate Athletics Classification: Gen Admin Supv 1/Coord 1 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Workplace Type: On Site Required Sponsorship Eligibility: Not eligible for visa sponsorship Pay Band: 04 Salary: Salary commensurate with education and experience About the Department: George Mason Athletics unites communities by developing champions with a mission to inspire and transform lives through the power of sports. Mason Athletics serves 500 student-athletes in 22 NCAA Division I sports. We are a proud member of the Atlantic 10 Conference with over 20 Conference Championships, NCAA Championships in Women's Soccer and Men's Indoor Track, an NCAA appearance in Women's Basketball, and an NCAA Final Four appearance with Men's Basketball, and over 30 individual National Champions. We are student-focused, education-centered, and committed to providing transformational experiences for our student-athletes and staff. Our five priorities are Student-Athlete Experience, Competition, Resources, Storytelling & Engagement, and Championship Culture. About the Position: The Executive Assistant has the primary responsibility to provide C-suite level administrative support to the Head Women's Basketball Coach. The Executive Assistant will be responsible for day-to-day management of the Head Coach's schedule, calendar, and timelines. The position has oversight of external relations, NIL, community and public engagement, and staff development. Responsibilities: Calendar, Scheduling, and Day-to-Day Management: Manages the Head Coach's complex calendar and time commitments and prioritizes in alignment with the program's mission, culture, and long-term strategic goals; Prepares the Head Coach for upcoming engagements by organizing a daily agenda, follow-up, and action items; Integrates leadership, life skills, and personal development initiatives into the student-athlete experience; Conducts research on topics of both strategic, cultural, and tactical importance, as directed by the Head Coach; Streamlines administrative processes and supports data analysis activities, contributes to data reports as directed, and collects, compiles, and distributes data and reports to the Head Coach; Briefs the Head Coach regularly on inquiries and issues; Coordinates appointments and meetings with direct reports, donors, student-athletes, staff, and others, both inside and outside the university community, and arranges meetings, coordinating space, equipment, catering, and room setup according to program/meeting requirements; Attends meetings with the Head Coach to collect meeting notes as needed and proactively prepares meeting materials and prep documents for Head Coach's daily review; Screens all Head Coach's incoming mail and communications and takes action or redirects to the appropriate university office or staff for response; Receives, reviews, and logs paperwork for Head Coach's signature; and Exercises sound judgment about issues requiring engagement of the Head Coach, while independently responding to senior leaders, donors, employees, and schools/units, or initiating administrative projects, where appropriate. External Relations, NIL, and Community Engagement: Coordinates program fundraising and donor engagement initiatives in coordination with the program, department, and Office of Advancement and Alumni Relations; Serves as the liaison, supporting education, compliance, and partnership opportunities in alignment with NCAA and institutional guidelines; Cultivates relationships in collaboration with the Head Coach with donors, alumni, business leaders, and community partners to advance the program's mission; Coordinates invitations, logistics, and guest experiences for the Honorary Coach Program and And1 Club; and Organizes community engagement and public relations initiatives that elevate the program's brand visibility and community impact. Staff and Program Development: Assists with hiring, onboarding, and ongoing training initiatives to promote a cohesive and high-performing staff culture; Supports coaching and administrative staff through professional development, collaboration, and accountability; Assists Head Coach in organizing workflows and ensuring delegation of tasks is properly communicated and tracked; and Supports creation and facilitation of leadership workshops and team building sessions which reinforce program values and expectations. Other Duties as Assigned: Plans, promotes, coordinates, and monitors special events as directed by the Head Coach; Maintains professional presence as first contact on behalf of the Head Coach; and Performs other related duties as assigned within the scope of the role. Required Qualifications: High school diploma or equivalent; Significant experience with executive calendar management and administrative support skills (typically, six to nine years); Significant experience with MS Outlook and calendaring, and advanced Microsoft Office skills (Word, Excel, PowerPoint, etc.); Experience handling confidential information; Experience writing general correspondence; Excellent writing and communication skills; Outstanding customer service skills demonstrated by the ability to interact effectively with administrators, donors, and staff, as well as partners outside of the university; Excellent organizational and prioritizing skills; Exceptional attention to detail, ensuring accuracy and consistency; Ability to maintain confidentiality; Ability to perform duties under limited supervision and a limited time frame; Ability to make rapid, independent decisions regarding high-priority requests; and Must currently possess an appropriate, active, valid motor vehicle operator's license that meets all of GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy 1411 ******************************************************* The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review. Preferred Qualifications: Bachelor's degree in related field; Experience in higher education; Demonstrated experience working effectively with staff and external constituents; Significant experience with executive calendar management and administrative support skills (over nine years); and Ability to anticipate the needs of a high-level executive and ensure necessary information and logistics have been coordinated prior to the actual time of events and activities on the calendar. Instructions to Applicants: For full consideration, applicants must apply for the Executive Assistant - Women's Basketball at ********************** Complete and submit the online application to include three professional references with contact information, and provide a resume for review. Posting Open Date: January 21, 2026 Posting Close Date: January 28, 2026

: The Executive Assistant to the President and CEO provides high-level administrative, operational, and governance support to the President and CEO and, through the President and CEO, to the Board of Directors and related governing committees. This role ensures the smooth, strategic, and professional operation of executive functions, with a primary focus on enabling the effectiveness of the President and CEO. The Executive Assistant serves as a trusted partner to the President and CEO, supporting executive communications, strategic prioritization, Board administration, and coordination of high-level internal and external relationships. The role also supports the President and CEO's external presence and public-facing communications in close collaboration with the Marketing & Communications team. Duties/Responsibilities: President/CEO Support Routinely handle internal and external inquiries, including screening calls, responding to questions, and redirecting matters to appropriate personnel Serve as a liaison to external constituents engaging with the President and CEO, including donors, community partners, prospects, volunteers, Board members, and other key stakeholders Draft correspondence, emails, and executive communications for the President and CEO and respond to inquiries as directed Manage and maintain the President and CEO's calendar, coordinating with Leadership Team members as necessary Coordinate and plan weekly, monthly, quarterly, and annual meetings and leadership engagements Prepare executive reports, briefing materials, agendas, and meeting documentation Serve as a strategic partner to the President and CEO by tracking priorities, deadlines, and follow-ups across executive, Board, and external commitments Maintain a President and CEO action and priorities tracker to ensure alignment with organizational goals Proactively identify scheduling conflicts, risks, or misalignment related to the President and CEO's time, messaging, or commitments Support confidential, high-priority, and sensitive special projects as directed by the President and CEO Arrange travel, logistics, and accommodations Prepare and submit time and expense reports Board Administration and Governance Support Assist the President and CEO in ensuring timely preparation of presentation materials for Board and governing committee meetings Coordinate with the Leadership Team to ensure timely submission and accuracy of Board and committee materials Coordinate with Leadership Team members to secure special speakers and programming for Board and committee meetings Assist with logistics for Board and governing committee meetings, including space reservations, catering, room setup, A/V requirements, name badges, and on-site needs Support logistics for Board social, training, and development events Attend Board and committee meetings to ensure smooth operations and troubleshoot technical or logistical issues Act as recording secretary during Board and governing committee meetings, including preparation and maintenance of official minutes Manage Board member correspondence and donor acknowledgments as directed Coordinate and manage Board member onboarding and orientation processes Maintain accurate Board and committee contact information, profiles, attendance records, and conflict-of-interest documentation Update Board documents, directories, and reports within the Board portal Support governance-related workflows, timelines, and annual planning cycles Serve as a point of contact for Board members as needed Executive Communications & External Presence Serve as the primary point of coordination between the President and CEO and the Marketing & Communications team regarding CEO-related public communications and visibility Review and coordinate President and CEO social media content to ensure alignment with organizational messaging, executive voice, and brand standards Maintain a forward-looking calendar of President and CEO speaking engagements, public appearances, and related communications opportunities Support timely amplification of President and CEO events, speaking engagements, and donor or partner recognition through coordinated marketing and communications efforts Assist with preparation and coordination of materials related to external engagements, presentations, and public-facing initiatives Organizational and Project Support Provide administrative project management support for initiatives led by the President and CEO Coordinate cross-functional projects and track deliverables, timelines, and follow-ups Assist with preparation of internal communications from the President and CEO to leadership and Board audiences Support donor, community partner, and executive-level stakeholder engagement activities Assist with planning and coordination of organization-wide or executive-sponsored events (non-HR related) Maintain executive and Board records in alignment with document retention and confidentiality standards Qualifications Required Skills/Abilities Technology & Systems: High degree of computer literacy, including proficiency in Microsoft Office Suite, Office 365, file management systems, and SharePoint; ability to quickly adapt to new technologies Task & Priority Management: Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment Communication: Strong written and verbal communication skills; ability to communicate clearly, professionally, and concisely while representing RMHCDC positively Professional Judgment: Ability to handle sensitive, confidential, and executive-level information with discretion Collaboration: Ability to work independently and cross-functionally with leadership, Board members, donors, and external stakeholders Education and Experience Bachelor's degree or equivalent combination of education and experience required Five (5) or more years of experience in an administrative or executive support role; nonprofit experience preferred Experience supporting senior executives and working with nonprofit Boards of Directors and governing committees Experience interacting with a wide range of executive-level stakeholders Experience with databases or CRM platforms (e.g., Salesforce, NEON, or similar) Highly organized, detail-oriented, and accurate with strong follow-through Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Prolonged periods of standing, bending, stooping, reaching, and moving about meeting or event spaces Must be able to lift up to 20 pounds occasionally This is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. This job description does not constitute a contract of employment. It may be modified or amended at any time as determined in the employer's sole discretion. The signed original copy of this acknowledgment will be filed in the employee's personnel file.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Job DescriptionAbout the Company Our client is a profitable, growth-stage enterprise SaaS company serving Fortune 100 brands across retail, banking, healthcare, and telecom. They're led by a serial entrepreneur who has successfully built and sold two companies - and is now scaling his third. Their Data Privacy Governance platform uses patented Hybrid AI technology to help major organizations protect customer data and ensure compliance with GDPR, CCPA, and other regulations. The Opportunity We're seeking an Executive Assistant for a visionary Founder/CEO of a tech company. This isn't a bureaucratic corporate environment - it's a collaborative, supportive culture where your initiative will be recognized and rewarded. This role offers meaningful impact and continuous professional growth. What You'll Do Manage the CEO's complex schedule, travel, and communications Anticipate needs and proactively solve problems before they arise Handle confidential information with absolute discretion Prepare meeting materials, capture action items, and ensure seamless follow-through Support both professional and personal tasks between VA and DE offices What You Bring Bachelor's degree or higher Experience supporting senior executives in dynamic environments Exceptional organizational skills and ability to manage competing priorities Strong written/verbal communication and emotional intelligence Tech proficiency (Google Workspace, Microsoft Office, modern productivity tools) Ability to work 3 days/week from Tysons, VA office with occasional travel You'll thrive here if you: Seek long-term career growth with mentorship from a proven founder Operate with high integrity, discretion, and service-oriented mindset Embrace flexibility - comfortable with dynamic hours and wearing multiple hats Why Join Compensation: $40,000-$50,000 + bonuses 100% company-paid medical, dental, and vision (Gold plan - zero out-of-pocket) 401(k) and company-paid life insurance 2 weeks paid vacation Hybrid schedule (3 days in office) Collaborative, supportive company culture Learn directly from a founder who's successfully built and exited multiple companies Clear path to expanded responsibilities as your capabilities grow Tuition reimbursement to invest in your continuous development Shape the future of data privacy and AI compliance Interview Process HR Screening Phone interview with CEO On-site interview Reference and background checks Offer extended to selected candidate We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity, or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law. Compensation Range: $40K - $50K

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands-on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment that demands initiative, professionalism, and strong communication skills. About HSP Direct HSP Direct is a best-in-class full-service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non-profit and political clients, we're seeking highly motivated team members who share our passion for conservative politics. If you're passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet! This is a full-time, in-office position located in Ashburn, VA. Remote work is not an option. Key Responsibilities: Executive Support: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes. Handle confidential and sensitive information with discretion. Assist with the preparation of reports, presentations, and correspondence. Coordinate and manage executive projects and initiatives. Account Management: Serve as the primary point of contact for assigned client accounts. Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention. Oversee the onboarding process for new clients, ensuring a smooth and seamless experience. Monitor client accounts to ensure timely delivery of services and resolution of any issues. Assist in the preparation and presentation of proposals, contracts, and renewals. Collaborate with internal teams to ensure client needs are met and expectations are exceeded. Qualifications: Bachelor's degree in business administration, Communications, or a related field. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of professionalism and discretion. Experience in executive support or account management is a plus. If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration. Company Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Annual staff events including field day, golf and spa outings, offsite Christmas party, and more. 401(k) with company match. Generous PTO and holidays. MAHA approved snacks and drinks. Company goal trips. Onsite fitness center. Employment Eligibility In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

About the Job MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders. The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting. Primary Duties and Responsibilities * Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities. * Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes. * Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences. * Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence. * Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned. * Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems. Minimal Qualifications * Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis). * Experience: 5-7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required. * Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization. * Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms). This position has a hiring range of USD $82,617.00 - USD $157,352.00 /Yr.

About the Job MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders. The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting. Primary Duties and Responsibilities * Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities. * Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes. * Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences. * Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence. * Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned. * Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems. Minimal Qualifications * Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis). * Experience: 5-7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required. * Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization. * Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms). This position has a hiring range of USD $82,617.00 - USD $157,352.00 /Yr. Position Summary MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders. The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting. Primary Duties and Responsibilities * Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities. * Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes. * Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences. * Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence. * Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned. * Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems. Minimal Qualifications * Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis). * Experience: 5-7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required. * Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization. * Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms).

Personal / Executive Assistant (Full-Time) Baltimore, MD | Hybrid (Corporate Office + Private Home) We're looking for a highly organized, proactive Personal / Executive Assistant to support the personal and professional life of a busy executive and family. This is a high-impact, hands-on role for someone who thrives in a fast-paced environment, anticipates needs, and brings calm, structure, and discretion to everything they do. Duties: Manage and coordinate daily schedules for the executive and family, including business, school, medical, and personal commitments Handle all travel planning for the executive, family, and personal staff - flights, hotels, car services, and detailed itineraries Maintain a comprehensive calendar and ensure nothing falls through the cracks Process mail, track expenses, and assist with financial records and bill payments Partner with corporate and household staff to keep day-to-day operations running smoothly Support special projects and provide hands-on assistance as needs arise Qualifications: Experience as a Personal Assistant, Executive Assistant, or similar high-level support role Exceptional organizational and time-management skills Strong attention to detail and follow-through High level of discretion and professionalism Confident with calendars, travel coordination, email, and Microsoft Office Flexible, adaptable, and comfortable juggling multiple priorities Valid driver's license Other: Experience supporting both family and executive schedules Familiarity with expense tracking, budgeting, or financial reporting Compensation: The compensation for this position is $65,000 - $75,000 annually. Eligible employees are entitled to a comprehensive benefits package following the required eligibility period, which includes: Health, dental, and vision insurance Personal and vacation time 401(k) plan with employer match

We are a fast-growing organization with multiple mental health businesses operating across two locations, alongside a thriving billing company serving other providers in the space. In addition to our clinical and administrative operations, we are actively expanding through several construction and development projects. Our leadership team values efficiency, organization, and innovation, and we are seeking a highly capable Executive Assistant / Operations Coordinator to be at the center of our operations, ensuring executives can focus on strategic growth while everything behind the scenes runs seamlessly. This is a high-level Executive Assistant/Operations Coordinator position that goes far beyond traditional administrative support. You will report directly to the company owner and provide support to other top executives as needed, serving as a trusted partner who keeps the executive team organized, on track, and prepared for every decision. This role combines executive assistance, operational coordination, and project management, giving you exposure to multiple business units, construction initiatives, and high-level strategic operations. You will be managing complex calendars, organizing travel, coordinating projects across multiple businesses, and helping the leadership team stay ahead of deadlines. If you thrive on structure, enjoy problem-solving on the fly, and are energized by variety, this is a role where your contributions will have visible impact on the company's growth and success. Key Responsibilities: Manage executive calendars, schedule meetings, and organize personal and professional commitments to maximize efficiency. Plan and book travel, accommodations, and logistics for executives, ensuring smooth and seamless experiences. Oversee operational projects across multiple business units, including mental health services, billing operations, and construction initiatives, coordinating with vendors, contractors, and internal teams. Act as a central point of contact for executives, staff, clients, and external partners, ensuring clear communication and timely follow-up. Organize, track, and manage priorities for the owner and executive team, keeping projects and initiatives moving forward. Support operational initiatives, process improvements, and ad-hoc projects as needed. Maintain the highest level of confidentiality and discretion in all executive matters. Qualifications: Proven experience as an executive assistant, operations coordinator, or similar role supporting senior leadership. Exceptional organizational, multitasking, and time-management skills, with the ability to prioritize competing demands. Strong interpersonal and communication skills; comfortable interacting with executives, staff, and external partners professionally. Experience coordinating complex projects or operations, ideally including construction, multi-location businesses, or service-based companies. Proficiency with calendar management, travel booking, and office software (Google Workspace, Microsoft Office, etc.). Self-starter with excellent problem-solving abilities, attention to detail, and the ability to work independently. Based in Baltimore, MD. Compensation: Salary: $90,000-$100,000, commensurate with experience. This role offers the opportunity to operate at the heart of multiple businesses, gain exposure to executive decision-making, and be a key contributor to strategic growth initiatives, providing unmatched visibility and impact within the organization.

The Assistant to the Vice President for University Advancement and Vice President for Human Resources is responsible for initiating, coordinating, and reporting a wide range of activities in support of fundraising and human resources at Stevenson University. The Assistant reports to the Vice President for University Advancement and works with all members of the development team to meet the goals and objectives defined in Stevenson's strategic plan. This position represents University Advancement in communications with alumni, parents, faculty and staff, and donors and functions as the receptionist to University Advancement. Essential Functions Provide administrative support for the Vice President for University Advancement and other members of the University Advancement team. Provide administrative support for the Vice President for Human Resources and other members of the University HR team. Coordinate packaging proposals, reports, and other documents for board and committee meetings, donor calls, and proposal submissions. Calendar management for the Vice President for University Advancement and Vice President for Human Resources, as needed. Assist with the proposal and prospect management process. Maintain donor files, both paper and electronic. Prepare executive briefings on prospects for scheduled appointments. Coordinate appointments with donors, prospective donors, and internal faculty and staff of Stevenson University. Assist in preparing call reports and Ellucian/Datatel entries for visits and proposals submitted. Assist with the compilation of information needed for donor stewardship reports. Coordinate room scheduling, catering, parking, and travel arrangements for meetings and events. Produce direct mail products, including mail merge, printing letters and envelopes, and monitoring student workers. Work and interact well with the Office of the President, the Office of the Executive Vice President for Academic Affairs, Office of the Vice President for Enrollment Management, and the Business Office. Record minutes for meetings as necessary. Order supplies for Human Resources and Advancement.

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization