Assistant to the director jobs in Bethesda, MD

As the Executive Assistant to senior leadership at this commercial real estate company, you'll play a pivotal role supporting a mix of administrative, operational, and ad hoc support. The company is seeking an experienced, resourceful professional who can anticipate needs, solve problems quickly, and represent leadership with polish. The ideal candidate is business-savvy, poised under pressure, and thrives in a fast-paced, team-oriented environment. If you're someone who enjoys taking initiative, builds trusted relationships easily, and keeps operations running seamlessly behind the scenes, we encourage you to apply today! Key Responsibilities: Coordinate and book seamless domestic and international travel, complete with detailed itineraries and contingency plans. Stay informed on the status of all projects to answer general questions, proactively respond to issues, and start processes and procedures when leadership is unavailable. Liaise with colleagues to facilitate communication and coordinate projects goals. Organize and electronically manage forms, applications, and deadlines. Track and submit expense reports; ensure all details are clear, compliant, and timely. Support special projects and assignments as assigned. Regularly correspond and work alongside professionals from all areas of the firm, including investment management, business development, and human resources. Oversee the maintenance and upkeep of client-related records and financial reports. Deliver exceptional service to all current and prospective clients. Prepare, edit, and finalize presentations and reports for various contacts. Provide light personal assistance as requested. Why You'll Love Working Here: Employees are generously compensated with eligibility for bonuses based on performance. Mid-sized firm with an entrepreneurial spirit. A company who loves to promote from within and offers a variety of responsibilities. Hybrid work model; candidates must be able to adjust their schedule to meet the needs of leadership. What We're Looking For: Tailored experience. You've honed your craft supporting senior executives, ideally in finance or real estate, and bring at least five years of proven success. A bachelor's degree is required. A force. You work hard, stay focused, and bring a sense of urgency and ownership to everything you do. Digitally fluent. You move comfortably between platforms like MS Office, Google Drive, CRM tools, and Adobe. High-touch. You are able to cater to the needs of clients while providing the highest-level of customer service. Meticulous. Organization and precision are your trademarks; you ensure no detail is overlooked. Responsive. When it comes to managing communication between groups and across time zones, timing is everything. You are accessible and timely in your responses. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Description Founded in 2007 by former Senate Majority Leaders Howard Baker, Tom Daschle, Bob Dole, and George Mitchell, the Bipartisan Policy Center (BPC) is a leading nonprofit organization that drives principled solutions through rigorous analysis, reasoned negotiation, and respectful dialogue. By bringing together Republicans and Democrats-and providing them with the space, policy insights, and evidence-based research needed to negotiate in good faith-BPC helps turn legislators' best ideas into passable, durable laws. In the 17+ years since its founding, BPC has played an integral role in countless legislative accomplishments. With projects in multiple issue areas including economic policy, energy, health, housing, human capital and democracy, BPC combines politically balanced policy making with strong, proactive advocacy and outreach. As the only Washington, D.C.-based organization that actively promotes bipartisanship, BPC works to address the key challenges facing the nation. Its policy solutions are the product of informed deliberations by former elected and appointed officials, business and labor leaders, academics and advocates who represent both sides of the political spectrum. BPC is committed to seeing its policy solutions enacted by lawmakers. Through BPC Action, its (c)(4) affiliate, BPC engages in advocacy and strategic outreach and education to bolster the legislative center and support efforts that bring Republicans and Democrats together on the difficult issues facing the country. While a healthy, civil debate among those with differing viewpoints is an essential component of our democracy, the current partisan tone in government is impeding progress. Through the Democracy Program and bridge-building events, political summits and timely policy discussions, BPC is fostering an ongoing conversation about how to overcome political divides and help make our government work better. Mission Build connections. Negotiate policy. Achieve bipartisan solutions. Improve lives. The Executive Assistant to the President and CEO, Margaret Spellings, will provide high-level executive administrative support to the President and CEO and ensure the efficient and effective day-to-day operations of the Executive Office. The Executive Assistant is responsible for ensuring the President and CEO is sufficiently prepared for all meetings, board interaction, appearances, and events. Responsibilities Serve as the administrative liaison between the President and CEO and programmatic, functional, and operations teams, ensuring clear communication and effective collaboration; exercising judgement and discretion in managing inquiries and communications. Strategically plan and execute the President and CEO's schedule; coordinate complex meetings; assess and prioritize inquiries and requests employing sound strategies. Manage all travel arrangements - locally, nationally, and internationally. Optimize the President and CEO's time by anticipating needs and identifying critical, time-sensitive issues, coming prepared with solutions. Manage meeting logistics including drafting agendas, providing technical support, taking minutes, and tracking action items. Take lead in ensuring the coordination and preparation of meeting materials. Develop and refine meeting agendas and briefing materials; set deadlines for deliverables from executive leadership and internal programs. Draft and edit communications including speeches, memoranda, correspondence, policies, announcements, talking points, and other materials to ensure content is clear, compelling, and in alignment with BPC messaging. Coordinate with Director of Executive Communications to handle media requests and social media messaging. Coordinate with Director of Board and Executive Relations for board items and donor related items. Streamline and optimize administrative processes to improve efficiency and effectiveness; develop and implement best practices for enhancing workflows and communication. Submit time sheets, reimbursements, and handle credit card reconciliation. Perform other duties as assigned. Qualifications Bachelor's degree from an accredited institution Minimum of 8 years of executive assistance experience Advanced skills in Microsoft office suite and Apple/Mac Ability to effectively communicate with all levels of internal and external customers both written and verbally with a high degree of diplomacy Strong attention to detail. This role will review all documents for grammar, spelling, and formatting prior to it leaving the President & CEO's office Ability to work on several projects simultaneously and meet project deadlines while adapting to immediate demands Ability to arrange complex and detailed travel plans and itineraries and compile documents for travel-related meetings Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs Ability to research, organize, and synthesize information and materials from multiple sources Committed to excellence and performs duties at the highest level possible on a consistent basis Demonstrates ability and temperament to work with sensitive information with discretion BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send a resume, cover letter, and writing sample in one document. Incomplete applications will not be considered. Candidates must be authorized to work in the United States. BPC does not sponsor employment visas. BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. Work Schedule The work/life balance of employees is a priority for the Bipartisan Policy Center. As a result, BPC is currently operating on a hybrid schedule. This position will be in office Tuesday-Thursday, and other days as needed to support the President and CEO. This position requires the ability to respond outside of normal working hours and on the weekends as it relates to calendar control, and travel changes. BPC offers comprehensive health insurance benefits with a choice of CareFirst HSA, POS, or PPO plan. Additional benefits include 403(b) matching contributions of up to 7% of salary in addition to a non-elective contribution of 2% of salary (both after 90 days of employment); 15 vacation days, 2 personal days, 15 sick days, and 12 holidays per year; education benefits up to $5,250 per year after one year of employment; $2,000 for professional development expenses after six months of employment; Metro benefits of up to $130 per month; Pet Insurance, Company provided life insurance; and dental and vision insurance coverage with a Flexible Spending Plan. We reasonably believe that the base salary range for this position is $90,000-$100,000. At BPC, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs.

> Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/> Dir EA Infra & Compliance - 90399170 - Wilmington DE, Philadelphia PA, New York NY, Washington DC Company: Amtrak Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. Job Summary The Director Enterprise Architecture Infrastructure & Compliance will direct the alignment of technology investments with architectural guidelines and business strategy. Utilize education, guidance, and governance processes to optimize ROI, minimize operational costs, and expedite time to capability. Act as a liaison between business and technology, overseeing all aspects of systems solutions across various domains within the portfolio. Offer guidance on technology deployment, including architecture optimization and capital strategies, integrating cross portfolio technologies. Essential Functions * Collaborate with Service and Business owners to develop architecture and technology plans supporting IT Services, ensuring alignment with Service Offering objectives. * Work with peers and service owners to maintain consistency in process and alignment with Service Offering goals. * Lead technical and functional solution design throughout delivery phases, addressing challenges and decisions. * Ensure design leverages product capabilities to meet business strategic requirements, utilizing a wide range of approved and patterned technologies, including SaaS offerings, cloud solutions, analytics and industry best practices. * Enterprise level knowledsge of Government Risk and Compliance, PCI, and HIPPA Minimum Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 11 years of relevant work experience. * Work is performed onsite in any of the following areas: Wilmington DE, Philadelphia PA, New York NY, Washington DC, Los Angeles CA, Seattle WA, Chicago IL including any Amtrak location. Preferred Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 13 years of relevant work experience. Knowledge, Skills, and Abilities * Proficient in diverse business and technical processes, potentially requiring ITIL or equivalent certifications * Expertise in managing architecture teams and influencing executive management and stakeholders * Capable of handling multiple architecture engagements efficiently and effectively * Strong communication and interpersonal skills, with a collaborative and self-motivated nature The salary/hourly range is $163,000.00 - $211,140.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:165368 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:Up to 25% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law. > Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/>

As the Executive Assistant & Office Coordinator at CredLens, you will play a vital role in keeping our leadership team and organization running smoothly. You'll provide executive and operational support to the CEO and leadership team, while managing the day-to-day coordination of the DC office. This position is ideal for an early-career professional who is organized, resourceful, and passionate about mission-driven work. You'll thrive if you enjoy wearing many hats, bringing calm and structure to fast-moving situations, and taking initiative to ensure that everything - and everyone - runs smoothly. CredLens, launched in 2024 as the newest independent affiliate of Strada Education Foundation, is a national data trust focused on delivering verified outcomes insights for non-degree credentials. We help a range of organizations, such as credential issuers, funders, policymakers, address the critical data gaps that prevent them from fully marketing and scaling their impact. CredLens is actively delivering outcomes insights to its stakeholders via enterprise-grade dashboards and visualizations and is the best-in-class solution to power ongoing research for industry-based, professional, and workforce credentials. Executive & Leadership Support (50%) Provide executive administrative support to the CEO and full leadership team, managing complex calendars, meetings, and travel logistics. Anticipate needs, proactively resolve scheduling conflicts, and ensure leaders are well-prepared for meetings and deadlines. Draft correspondence, meeting materials, and presentations with professionalism and polish. Support internal and external communication, ensuring accuracy, tone, and confidentiality. Manage follow-ups and task tracking to ensure priorities move forward efficiently. Office Operations & Coordination (30%) Serve as the primary point of contact for DC office operations, maintaining a well-organized, professional, and welcoming environment. Oversee vendor relationships, office supplies, and technology needs. Support onboarding and offboarding logistics for new hires and contractors. Coordinate team meetings, retreats, and events - handling logistics, agendas, notes, and follow-up. Manage office budgets and expenses, submitting reports accurately and on time. Cross-Team Project Support (20%) Assist with cross-functional projects, providing administrative, scheduling, and coordination support. Track project milestones, deadlines, and deliverables to ensure accountability. Identify and implement process improvements to enhance efficiency and communication across teams. Serve as a culture ambassador, supporting internal communications and team engagement activities. Education and Experience Education: Bachelor's degree in business administration, communications, public policy, or a related field preferred and/or equivalent work experience. 3-5 years of experience providing administrative or operational support, ideally in a start-up, nonprofit, or mission-driven organization. Experience coordinating across teams and supporting multiple executives. Demonstrated ability to communicate effectively with senior leaders and external partners. Proven track record of reliability, professionalism, and confidentiality. Skills Required Communication: Exceptional verbal and written communication skills, with the ability to draft clear, polished, and professional correspondence for internal and external stakeholders. Comfortable representing the organization with poise and professionalism in written materials, meetings, and events. Organization and Time Management: Strong organizational skills with the ability to manage complex calendars, prioritize multiple tasks, and coordinate several projects simultaneously. Maintains focus and composure in a fast-paced environment while meeting deadlines with accuracy and care. Attention to Detail: Meticulous record keeping and scheduling discipline. Ensures accuracy in documentation, communications, and follow-through so that leadership and teams can operate with confidence and efficiency. Problem-Solving and Initiative: Demonstrates resourcefulness and sound judgment in addressing unexpected challenges. Anticipates needs, identifies opportunities for improvement, and takes initiative to find practical, effective solutions that keep work flowing smoothly. Adaptability: Thrives in a dynamic, evolving environment and is comfortable navigating ambiguity. Demonstrates flexibility, resilience, and a calm, solutions-oriented approach amid shifting priorities and startup pace. Personal Attributes: A self-starter who produces high-quality work independently while knowing when to seek input or collaboration. Brings professionalism, positive energy, discretion, and impeccable integrity to every interaction. Embodies CredLens' “calm in the storm” ethos - steady, thoughtful, and proactive under pressure. Mission and Values Alignment: Deeply aligned with CredLens' mission to improve transparency, quality, and equity in education and workforce data. Demonstrates commitment to building a strong, inclusive, and collaborative workplace culture and contributing to meaningful social impact through operational excellence. Diversity, Equity, and Inclusion Commitment: Actively values and advances diversity, equity, inclusion, and belonging within the organization. Seeks and incorporates diverse stakeholder perspectives in planning, communication, and execution, recognizing that inclusive collaboration leads to better insights and stronger outcomes. $60,000 - $68,000 a year The pay range listed is based on national compensation benchmark data and may vary depending on skills, experience, job-related knowledge, variations in cost of labor, and in some cases, geographic location. The exact job offer will be determined based on several factors such as the candidate's individual skills, qualifications and experience relative to the requirements of the role. The range displayed with the job posting represents the minimum and maximum target for new hire salaries for the position across the U.S. The company also reviews and considers internal equity (current employee salary) when hiring new employees to the organization. The range is the expected starting base salary for someone hired into this position with room to grow professionally, including increased earning potential beyond the starting pay range. Beyond a new hire's base salary, Strada also offers all full-time employees a comprehensive employee benefit package. Mission and Values Alignment:Committed to providing equitable pathways to opportunity through PSET, particularly for individuals who have faced significant barriers. Demonstrated alignment with CredLens' guiding values, commitment to building a strong and healthy workplace culture, and working in a collaborative environment. Strategy and Innovation Leadership:Adept at operationalizing strategy and effectively communicating strategic endeavors within the organization and in external contexts, both verbally and in writing. Particular skill in designing annual plans, monitoring progress, and refining plans as needed. Adaptable with tolerance for ambiguity. Able to problem-solve and navigate varied viewpoints. Capacity to refine efforts based on evidence that change is needed. Ability to lead efforts to visualize and monitor change. Capability to see and support innovative ideas and opportunities across the organization, and to embed innovation within operational plans. Capabilities in taking the perspective of others and adapting an agenda and approach - toward a shared aim - accordingly. Strategic Problem Solving: Ability to effectively utilize a hypothesis-driven approach to problem solving, with effective quantitative and communication skills. Ability to take on broad-reaching and sometimes ambiguous questions while working collaboratively and cross-functionally with Strada team members across the organization. Execution and Operations Leadership:Ability to translate innovative, strategic ideas into tangible, actionable steps, as well as to effectively monitor progress and partner with others on identifying improvements during implementation to increase the likelihood of successful execution. DEI Commitment:Commitment and professional experience advancing diversity, equity, and inclusion within and organization, including incorporating stakeholder perspectives in the design, implementation, and evaluation of strategic efforts. Relationship Building and Collaborative Capabilities: Demonstrated ability to cultivate, grow, and manage positive, mutually beneficial relationships at all levels of an organization and with partners outside the organization. Strong communication, interpersonal and relationship management skills-including identifying and working through challenges-underscored by strong judgment and emotional intelligence. Proven collaborator, able to work with colleagues at all levels in the organization. Diversity, equity, and inclusion are central to CredLens' organizational vibrancy, employee experience, and mission. We strongly encourage applicants from people of color/the global majority, immigrant, bilingual, and bicultural individuals; people with disabilities, members of the LGBTQIA2S+ and gender nonconforming communities; and people with other diverse backgrounds and lived experiences. We believe every member on the team enriches our workplace by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver critical insights and solutions.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

**We have an outstanding opportunity for an Assistant to the Director to serve as the first point-of-contact in the DC-based Office of Federal Relations for information about the University of Washington, as well as act as an integral research resource for the Director and Assistant Director.** This position experiences daily contact between the UW community and the federal establishment, including Congressional offices, the Administration, federal agency officials, and higher education professional organizations located in DC, and must be familiar with university programs and priorities, current federal issues, key federal figures, and higher education issues and priorities. Position Complexities The Assistant to the Director must be self-motivated; able to exercise independent judgment, decision making, and confidentiality; all with limited supervision as the Director and Assistant Director are often out of the office on travel or at meetings in the DC area. This position must maintain DC-based schedules for multiple entities, including the Director, Assistant Director, University President, Provost, other executive-level members of the university community, and visiting faculty and staff, as well as maintain a bi-coastal schedule for the Director and Assistant Director when they travel between DC and Seattle. This scheduling requires high-level knowledge of and adaptability to different time zones (typically between Pacific and Eastern time zones). Position Dimensions and Impact to the University: The Office of Federal Relations is a small office located near the U.S. Capitol and Union Station in Washington, DC. It is a fast-paced environment that must respond to competing demands from campus (in Seattle), Congressional offices, and federal agencies. Competitive candidates will possess demonstrated initiative and use of sound judgment. Inherent to success in this position is the proven ability to be flexible, maintain a positive outlook and calm demeanor, and to work independently, especially during times when the Director and Associate Director are away from the office for frequent meetings or travel. The Assistant to the Director manages the day-to-day basic to complex administrative functions of the office and provides legislative and research support to the Director and Assistant Director. Responsibilities include complex scheduling, answering phones, processing invoices and bills, completing travel documents, ordering office supplies, computer support, word processing, drafting and formatting correspondence and communications documents, and performing basic legislative analysis and research. This position is an important member of the Office of Federal Relations team by providing support for the overall government relations effort on behalf of the university. **Responsibilities:** 30% Scheduling/Maintaining Calendars: Schedule meetings within a complex set of competing time zones using independent and informed judgment. Maintain Director's calendar and schedule meetings on campus and in DC for the Director and Assistant Director. Schedule meetings in DC with Congressional offices, federal agency officials, and other higher education organizations for visiting UW leadership, faculty, and staff as requested. 30% Government Relations Support: Assist the Director and Assistant Director with lobbying activities. Research federal issues, track legislation, monitor hearings and other briefings, maintain list of priority bills, draft briefing materials, and prepare lobbying packets. Develop content and assist with populating the Office of Federal Relations web page. Prepare quarterly and annual lobbying reports, and ensure compliance with the federal Lobbying Disclosure Act. Periodically arrange for Congressional briefings on university priorities, receptions, and other similar events. Develop and maintain positive working relationships with congressional staff (predominately schedulers) and UW administrative staff. 30% Office Management: Answer phones, process bills, complete travel documents and reimbursements for Director and Assistant Director, maintain office supplies, some computer support, word processing, drafting correspondence, and maintaining files. Ensure adherence to UW standards, procedures, and policies to include proper archiving of documents, inventorying of equipment, reporting financial information, etc. 10% Professional Interactions: As necessary, interact with governmental and university officials (Members of Congress and their staff, agency and White House officials, university faculty and staff, and the media) to field inquiries and provide status reports. Maintain professional demeaner and discretion. **Requirements:** + Bachelor's degree in public policy, political science, communications, or related field. + Two or more years' experience working in a professional office, preferably in public affairs, government relations, or legislative environment. + Must have an understanding of the federal legislative and regulatory processes + Proficient with Microsoft Office software (Outlook, Word, Excel). Knowledge of electronic forms of communication, including social media, excellent written, verbal, and interpersonal communication skills are a must as is the ability to work under the pressure of extreme deadlines with little or no support. **Desired:** + Experience interning or working for a member of congress, congressional committee, or federal agency. + Knowledge of issues affecting academic research and/or public universities. + Knowledge of Washington state geography and public policy issues. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $60,324.00 annual **Pay Range Maximum:** $67,200.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Job Description The US Shipbuilding Analyst provides strategic and operational analysis to support Hanwha Shipbuilding's initiatives within the U.S. market. This role involves evaluating industry trends, competitor activities, and regulatory developments to inform business decisions. In addition, the position includes a collateral duty as Executive Assistant (EA) to the President of Federal Shipbuilding, ensuring seamless executive support and coordination. Key Responsibilities: Shipbuilding Analyst Duties: Conduct market research and analysis on U.S. naval and other federal shipbuilding sectors. Monitor and report on industry trends, government contracts, and regulatory changes. Prepare detailed reports, presentations, and recommendations for senior leadership. Support strategic planning, pricing analysis, and risk assessments for U.S. projects. Collaborate with internal teams and external stakeholders to gather data and insights. Executive Assistant Duties: Manage the President's calendar, travel arrangements, and meeting logistics. Coordinate communications between the President and internal/external stakeholders. Prepare briefing materials, agendas, and follow-up documentation for executive meetings. Maintain confidentiality and handle sensitive information with discretion. Assist with special projects and high-priority initiatives as directed by the President. Qualifications: Bachelor's degree. Business, Economics, Engineering, or related field preferred. 5+ years of experience in shipbuilding, defense, or maritime industry analysis. Strong analytical, research, and reporting skills. Excellent organizational and time-management abilities. Proficiency in MS Office Suite and familiarity with project management tools. Ability to work independently and manage multiple priorities in a fast-paced environment. Exceptional communication and interpersonal skills. Location: Arlington, VA (with occasional travel as required)

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands-on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment that demands initiative, professionalism, and strong communication skills. About HSP Direct HSP Direct is a best-in-class full-service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non-profit and political clients, we're seeking highly motivated team members who share our passion for conservative politics. If you're passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet! This is a full-time, in-office position located in Ashburn, VA. Remote work is not an option. Key Responsibilities: Executive Support: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes. Handle confidential and sensitive information with discretion. Assist with the preparation of reports, presentations, and correspondence. Coordinate and manage executive projects and initiatives. Account Management: Serve as the primary point of contact for assigned client accounts. Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention. Oversee the onboarding process for new clients, ensuring a smooth and seamless experience. Monitor client accounts to ensure timely delivery of services and resolution of any issues. Assist in the preparation and presentation of proposals, contracts, and renewals. Collaborate with internal teams to ensure client needs are met and expectations are exceeded. Qualifications: Bachelor's degree in business administration, Communications, or a related field. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of professionalism and discretion. Experience in executive support or account management is a plus. If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration. Company Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Annual staff events including field day, golf and spa outings, offsite Christmas party, and more. 401(k) with company match. Generous PTO and holidays. MAHA approved snacks and drinks. Company goal trips. Onsite fitness center. Employment Eligibility In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

Job Summary: Under the guidance of the onsite Client management team, the Administrative Support Level II serves as a clerical expert in independently processing the most complicated types of office actions. The Administrative Support Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, document processing, etc.). Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Client management onsite. Completed written work receives close technical review from high-level Client employees. The Administrative Support II maintains confidential information (employee lists, management contact info, etc.). Under the guidance of the onsite Client management team, the Administrative Support shall perform a variety of administrative and secretarial functions for the Director or Executive office and at a minimum, shall perform the following functions: Roles and Responsibilities: • Prepare written communications using a variety of office software, specifically: Microsoft Word, Power Point, Publisher, Excel, and SharePoint • Assist with new hire orientation for Client employees • Assist with travel arrangements using a online Travel Manager System. Coordinate logistics for Client travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return • Provide input into the Management Information System (MIS) • With Client provided input, use MIS to report current and future activities • Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System. • Track and verify Client employees award/recognition payments, transit reimbursements • Respond to routine questions on policy and procedures, and/or provide reports, such as Contractor employee turnover or time and attendance • Process employees for badges through the enrollment system, PIN resets and unlock • Utilize Federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel) • Answer incoming calls (external and internal) to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis • Organize, type, collate and file sensitive material • Maintain the Director's calendar of upcoming events, guest log, appointments, and other activities • Review incoming documents and take appropriate action/distribution • Track and monitor the status of memoranda, correspondence and taskers • Inform personnel of overdue items, upcoming deadlines, and Department procedures and formats for processing documentation • Prepare briefing materials and compile reports • Provide support to other projects or tasks as required • Receive deliveries and arrange for pick-up of outgoing shipments • Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings • Receive and sort incoming/outgoing administrative mail • Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day • Admit and welcome visitors into facility and maintains visitor log-in files • Liaise with building management to report and resolve maintenance issues • Operate office equipment, including but not limited to: document scanners, telephones, intercoms, , label printers, and cameras • Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)

U. S. Citizenship. Must have a "SECRET" security clearance At least 10 total years of related work experience At least 5 years of records management experience, including Freedom of Information Act information management Experience in creating and implementing records management policies, procedures, and retention schedules Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Strong computer skills (database, word processing, and data entry skills) Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move large number of files and/or file boxes Experience with Records Management Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures Ability to provide on-site technical support, troubleshooting issues with AV equipment during events Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems College degree required in business or information management and/or related certifications

D2 Government Solutions (D2GS) is seeking a full time qualified candidate for a Senior Admin/Records Management to support the U.S. Trade and Development Agency in Arlington, VA. Responsibilities:: Serve as Records Custodian; maintain Central Agency Files (CAF); inventory, classify, scan, label, organize, circulate, and secure records. Lead NARA compliance (disposition/transfer/archiving); advise Records Management Officer (RMO); support annual schedule reviews/updates. Conduct biannual file clean-ups; deliver onboarding/offboarding records briefings/certifications; train staff on policies and best practices. Manage library holdings database (public/confidential) and produce semiannual holdings analysis with executive summaries. Update data in SharePoint/TDAMIS; run data reports; support testing/upgrades with CIO/Deputy CIO. Qualifications: 10+ years related experience, including 5+ years in records management with FOIA information management. Experience developing records policies/retention schedules; program evaluation; training delivery. Strong database and documentation skills; ability to move file boxes. College degree required in business or information management and/or related certifications. Education Level Required: Bachelor's (business/information management) and/or related certifications About D2 Government Solutions D2GS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Visit us on the web at ************* to learn more.

U. S. Citizenship. Must have a "SECRET" security clearance At least 10 total years of related work experience At least 5 years of records management experience, including Freedom of Information Act information management Experience in creating and implementing records management policies, procedures, and retention schedules Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Strong computer skills (database, word processing, and data entry skills) Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move large number of files and/or file boxes Experience with Records Management Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures Ability to provide on-site technical support, troubleshooting issues with AV equipment during events Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems College degree required in business or information management and/or related certifications

Job DescriptionDescription: Onsite - Tucson, AZ Employment Type - Full time Schedule - Normal hours of operation are from 7:30 a.m. to 4:30 p.m. Monday through Friday. Clearance - Favorable adjudication of a National Agency Check with Inquiries (NACI) required. Disclaimer: Please note that this job opportunity is contingent upon our company successfully securing the contract associated with this position. If our company does not win the contract, this position may no longer be available. Description ProVets is seeking an experienced Senior Contract Administrator (Site Lead) to provide acquisition and contract support services to the U.S. Air Force. The ideal candidate will bring deep expertise in federal contracting with a focus on construction and base-level procurement activities, along with demonstrated leadership in supporting acquisition teams in complex contracting environments. Key Responsibilities Serve as the site lead, providing leadership, technical direction, and guidance to junior acquisition personnel. Support the development and execution of approved acquisition strategies. Assist in preparing file documentation for competitive and noncompetitive procurements. Provide advice, recommendations, research, and analysis in support of Contracting Officer (CO) decisions. Draft electronic synopsis announcements, solicitations, amendments, task orders, and contract modifications for CO review and issuance. Support source selection activities, including developing evaluation criteria, tracking milestones, and preparing source selection materials and reports. Assist in the evaluation of proposals in accordance with FAR Part 15 and applicable Air Force guidance. Prepare draft briefings, legal correspondence, agency reports, and support responses to protests and claims. Enter, review, and update contract documents in contract writing systems and specialized databases. Coordinate and support meetings, conferences, and site visits. Analyze contractor proposals and develop supporting spreadsheets and cost/price evaluations. Track contract milestones and manage closeout activities for contracts, delivery/task orders, and BPA Calls. Respond to taskings including FOIA requests, IG/GAO audits, congressional inquiries, and other agency reviews. Provide general administrative contract support, including file maintenance, drafting documents, and document distribution. Coordinate with DFAS or other paying agencies to ensure timely payments and proper obligation/de-obligation of funds. Access and analyze database information as required by local guidance. Support communications and discussions with offerors. Note: Contractor personnel shall not perform inherently governmental functions in accordance with FAR 7.503. Requirements: Minimum 10 years of contracting experience within a Federal Government Agency. At least 3 years of base-level contracting support, including purchasing commercial supplies, services, and minor construction. Preferred experience in Department of the Air Force and construction contracting. DAWIA Contracting Professional, FAC-C Professional, or equivalent certification. Bachelor's degree in any field. Strong oral and written communication skills. Ability to conduct comprehensive research and analysis of technical and cost/pricing data. Demonstrated ability to interpret and apply acquisition policies, regulations, and directives. Proven leadership and mentoring capabilities. Additional Information ProVets is an equal opportunity employer. Pay is commensurate with experience and certifications.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. Position Overview: U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Assistant Secretary of the Air Force for Acquisition (SAF/AQ). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work. Requirements Position Description Senior Secretariat Support U.S. Federal Solutions | Pentagon, Washington, D.C. What you'll do Support SAF/AQ leadership with day-to-day secretariat and administrative needs that keep the organization running smoothly. Plan and coordinate events, meetings, and visits for distinguished guests, securing facilities and ensuring all materials are ready on time. Prepare correspondence, reports, briefings, presentations, and other documents for internal and external audiences, ensuring accuracy and clarity. Review documents that require government signature, checking for compliance, quality, grammar, formatting, and required attachments. Track and manage suspense items, project statuses, and workflow actions so the team meets all deadlines. Distribute correspondence and meeting materials, maintain filing and record systems, and conduct basic research when needed. Manage daily actions within the Task Management Tool (TMT), monitor new tasks, assign them appropriately, and prepare weekly stakeholder updates and status slides. Support travel administration through the Defense Travel System (DTS), preparing authorizations and vouchers for government approval. Assist with budget documentation and preparations for submission cycles as needed. Provide support for VTC setup and coordination, and help maintain the organization's SharePoint and Air Force Portal pages, including quarterly content updates. What you bring Experience supporting senior government leaders or working in a military or federal acquisition environment. Active and adjudicated Secret security clearance BS/BA Degree Strong writing and editing skills, with the ability to produce polished, ready-to-send materials. Familiarity with military customs and courtesies. Strong organizational habits and the ability to manage multiple deadlines in a fast-moving environment. Experience with tools such as TMT, DTS, SharePoint, and standard office software. If you're dependable, detail-oriented, and comfortable supporting a high-visibility mission, this role offers the chance to contribute directly to Air Force acquisition priorities at the highest level. Office Hours: 0800 to 1700 Monday through Friday Must be local to the Washington D.C. area. Occasional telework may be approved in advance by the client though not guaranteed Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

This campus-based position provides executive-level administrative support for all activities and programs under the direct purview of the Senior Associate Vice President for Academic Affairs ( AVPAA ), including, but not limited to, those in the Office of Institutional Research & Assessment ( OIRA ), the Office of Sponsored Programs and Research ( OSPR ),the Institutional Review Board, the Zirkin Center for Excellence in Teaching and Learning ( ZCETL ), the Learning Technology and Instructional Design ( LTID ) team, the Doctor of Psychology (PsyD) program, and the specialty scholars programs in Academic Affairs. Responsibilities include, but are not limited to, supporting the Senior AVPAA , faculty directors, academic program administrators, and managers in all areas of operation, including serving as the first point of contact and liaison with internal and external constituencies, coordinating and providing support for internal and external events and special projects, supervising student workers, establishing and maintaining policy and procedure documents, handling confidential documents, data analysis, generation of reports, maintenance of web and portal pages, and clerical duties. Additional responsibilities include providing support to the School of Education Dean and serving as a member of the Provost's Office team and backup to the Assistant to the Executive Vice President & Provost. Independent judgment is required to plan, prioritize and organize diversified workload with designated deadlines. Some evening and weekend hours may be required. Essential Functions Provide administrative support for the Senior AVPAA , OIRA , OSPR , ZCETL , LTID team, specialty scholars programs, Doctor of Psychology program, School of Education, and other operational areas as directed. Develop a strong working knowledge of the policies, practices, and procedures managed by the Senior AVPAA . Review, analyze, and revise or develop as appropriate the practices, procedures, and documents that support the various operational areas. Manage logistics of faculty and student funding programs in the OSPR , including receiving applications and distributing to selection committees as appropriate, processing grant awards and reimbursements, and assisting in the maintenance of all records. Manage logistics of the Institutional Review Board, including creating the full board meeting schedule, monitoring the IRB email inbox, receiving and assigning proposals for review, and communicating IRB decisions with investigators. Assist the Senior AVPAA in the tracking of all grant-related activities and the logistics of the internal grant pre-approval process, including obtaining relevant signatures on Grant Development and Submission worksheets and other internal approval forms as appropriate. Manage the hiring process for Graduate Assistants in Academic Affairs, including coordinating with hiring managers to post positions, review applications, and conduct interviews. Serve as the lead and coordinate the efforts of the Commencement Planning Team. Ensure regular maintenance and updating of the Provost's Office portal site and associated pages. Facilitate events as requested, including but not limited to scheduling rooms, arranging set-up, coordinating catering needs, sending invitations as appropriate, and preparing materials such as programs and/or agendas. Serve as the Senior AVPAA's liaison to all departments and vendors on campus, including Sodexo, Security, Conference Services, Facilities, OIT , and others. Effectively supervise assigned graduate and undergraduate students. Assist in data collection and the generation of reports for internal and external constituencies as needed. Process financial transactions including travel reports and vouchers, and miscellaneous bills; maintain financial records, and the monthly reconciling of the Senior AVPAA's budgets. Serve as initial contact for faculty, students, parents, and the general public. Provide general information to and respond to queries concerning policies and procedures from students, alumni, members of the university, administration, various other schools and departments, and the community in general. Communicate directives, instructions, messages, and information from the Senior AVPAA to appropriate individuals and groups as required. Maintain inventory of office supplies; order and distribute office supplies as needed by faculty and staff in the relevant offices. Maintain and update Senior AVPAA's Office files including confidential employee and student records. Assess needs and prepare for incoming faculty and staff, including assignment of office space, telephone service, supplies, and furnishings and arrangement of any needed training. Schedule and monitor the Senior AVPAA's calendar; make travel arrangements. Facilitate the updating and publication of annual documents, including relevant office portal pages, annual policy manuals, applications, instructions, and others. Maintain open communication with all constituents, while protecting sensitive and confidential information dealing with a wide range of issues in a busy environment. Record and prepare minutes of meetings as requested. Maintain and update relevant email lists at least twice annually (in fall and spring). Maintain master calendar of activities related to the Senior AVPAA's areas of responsibility. Perform literature and/or Internet research on special projects as assigned. Prepare analyses, summaries, and/or reports in the format requested. Obtain, organize, and share Academic Affairs documents with the Provost's Office as requested. Work with the Provost's Office on university initiatives and events as requested. Provide leadership for the Academic Affairs Administrative Assistant team and coordinate regular meetings to foster collaboration and professional development in support of division goals and initiatives. Serve as backup to the Assistant to the Executive Vice President & Provost upon request.

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Amentum is seeking a **Senior Administrative and Management Support** . The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks. **Responsibilities:** + Records and file management + Employee in- and out-processing + Assist in managing DOD, DCSA, and local office policies and programs. + Correspondence drafting and routing + Travel planning (Defense Travel System (DTS) + Conference room coordination + Office equipment and supply inventory maintenance + Government timecard program (DAI) management + Receipt and routing of office mail/correspondence. + Management of task management (CATMS) or Task Management Tracker (TMT) systems- Ensures that senior leaders are informed by reviewing and analyzing special reports and Agency Task Management system taskers. Summarizes information from these reports and taskers and identifies trends in these reports and taskers for the senior leaders. + Assist in execution of office training program. **Requirements:** + Active TS/SCI Clearance required. + Personnel shall have a bachelor's degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor's degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category. For the substitution to be allowable, a total of 8 years of experience would be required to meet the minimum requirements for this category.) + Superior oral and written communication skills, as well as a good command of the English language. + High proficiency in Microsoft applications, particularly Word, Excel, and Outlook + U.S. driver's license and be capable of operating government vehicles. + Travel may be required **Preferred:** + Familiarity with the Defense Travel System and timekeeping management programs a plus. + DCSA and DoD work experience Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (********************************* SkbztPuAwwxfs) .

U.S. Citizenship. Must have a "SECRET" security clearance. At least 10 years of administrative management or relevant work experience Experience in creating and implementing organizational or administrative management policies and procedures Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Experience in information and records management Proficient in the use of a variety of IT programs, databases, and computerized systems Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move a large number of files and/or file boxes Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access Experience creating and editing audio-visual content such as presentations and videos Experience setting up conference, board, or training rooms Experience with other administrative services like office management, building and facilities management, human resources, and/or security Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems College degree required in business or information management and/or related certifications