How to hire an assistant to vice president

How to hire an assistant to vice president, step by step

Here's a step-by-step assistant to vice president hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant to vice president job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant to vice president
• Step 8: Go through the hiring process checklist

What does an assistant to vice president do?

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1. Identify your hiring needs

   The assistant to vice president hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect assistant to vice president also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of assistant to vice president salaries for various roles:

   Type of Assistant To Vice President	Description	Hourly rate
   Assistant To Vice President	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$37-81

2. Create an ideal candidate profile

   Common skills:

   • Financial Statements
   • Travel Arrangements
   • PowerPoint
   • Expense Reports
   • Payroll
   • AVP
   • Purchase Orders
   • Provides Administrative Support
   • Human Resources
   • Event Planning
   • Administrative Tasks
   • Office Equipment
   • Word Processing
   • Real Estate

   Check all skills

   Responsibilities:

   • Manage all administrative responsibilities of CMO including confidential materials and business communications with all levels of management.
   • Maintain SVP's calendar and coordinate extensive domestic and international travel.
   • Maintain paperwork and payroll information for branch employees in conjunction with operations departments.
   • Involve overseeing creation and management of a collaborative speech development site on SharePoint.
   • Gather quantitative sales data and develop management reports and PowerPoint presentations for corporate management.
   • Include payroll conversion and associate transfers which are completed successfully and organization charts are correct.

   More assistant to vice president duties

3. Make a budget

   Including a salary range in your assistant to vice president job description is one of the best ways to attract top talent. An assistant to vice president can vary based on:

   • Location. For example, assistants to vice president' average salary in oklahoma is 58% less than in hawaii.
   • Seniority. Entry-level assistants to vice president 54% less than senior-level assistants to vice president.
   • Certifications. An assistant to vice president with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an assistant to vice president's salary.

   Average assistant to vice president salary

   $115,560yearly

   $55.56 hourly rate

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   Entry-level assistant to vice president salary

   $78,000 yearly salary

   Updated December 5, 2025

   Average assistant to vice president salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$135,028	$65
   2	New York	$134,997	$65
   3	California	$132,333	$64
   4	District of Columbia	$132,043	$63
   5	Connecticut	$129,644	$62
   6	Pennsylvania	$127,941	$62
   7	Nevada	$124,161	$60
   8	Delaware	$124,144	$60
   9	Ohio	$124,112	$60
   10	Maryland	$123,743	$59
   11	New Jersey	$121,426	$58
   12	North Carolina	$117,524	$57
   13	Massachusetts	$113,389	$55
   14	South Carolina	$108,088	$52
   15	Illinois	$104,972	$50
   16	Georgia	$104,383	$50
   17	Texas	$103,400	$50
   18	Michigan	$101,862	$49
   19	Virginia	$101,042	$49
   20	Florida	$89,858	$43

   Average assistant to vice president salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	New York City Economic Development	$145,995	$70.19	1
   2	Pattern Energy Group	$144,135	$69.30	3
   3	BGC Partners	$141,896	$68.22	1
   4	University of Maryland Medical System	$141,611	$68.08	3
   5	Neuberger Berman	$136,037	$65.40	1
   6	Cantor Fitzgerald	$135,829	$65.30	4
   7	Moody's	$134,818	$64.82	11
   8	Tradeweb	$132,684	$63.79
   9	LPL Financial	$131,471	$63.21	251
   10	Credit Suisse	$126,602	$60.87
   11	Barclays	$125,993	$60.57	9
   12	Aon	$125,741	$60.45	17
   13	Deutsche Bank	$125,341	$60.26	108
   14	L'Oréal	$124,583	$59.90	8
   15	JPMorgan Chase & Co.	$123,220	$59.24	979
   16	State Street	$120,704	$58.03	198
   17	Qualcomm	$120,643	$58.00	7
   18	HSBC Bank	$119,717	$57.56	4
   19	J.P. Morgan	$119,292	$57.35
   20	Morgan Stanley	$118,748	$57.09	119

4. Writing an assistant to vice president job description

   A job description for an assistant to vice president role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an assistant to vice president job description:

   Assistant to vice president job description example

   The Assistant to the Vice President of Marketing Communications and CMO ensures that the VP is organized, well prepared, and informed on both a day-to-day and long-term basis. Duties include managing the VP’s calendar; organizing meeting logistics, developing meeting agendas and presentations, taking meetings notes, attending meetings (when necessary); developing and maintaining organizational systems for the office, which includes Marketing, Communications, and Graduate Admission; following up on requests and correspondences; managing the flow of all paperwork associated with budgets, payroll, human resources, contracts, etc; ordering supplies; compiling data and other administrative tasks as assigned. As a member of the Marketing Communications and Graduate Admission team, the Assistant will also support related administrative tasks such as proofreading, sourcing information, making minor website updates, creating project schedules, organizing and maintaining creative files, and assisting to coordinate efforts such as photo shoots, interviews, and vendor work. The Assistant serves as the liaison between the VP and internal and external constituencies at all levels of the College and other organizations and is required to maintain the highest degrees of confidentiality, integrity, and trust.
   
   Manage the VP’s calendar by coordinating meetings, responding to meeting requests, and overall oversight of the VP’s calendar.
   
   Support the VP on a day-to-day and long-term basis by ensuring the VP is prepared for meetings by creating meeting agendas for meetings scheduled by the VP, reviewing meeting agendas for meetings the VP is invited to, and ensuring that the VP is prepared for meetings with any related notes or materials.
   
   Provide support by writing memos, creating Powerpoint presentations, and sourcing information and materials needed by the VP for various efforts.
   
   Manage correspondence for the VP related to meeting requests and other requests for projects, assets, etc.
   
   Develop and maintain organizational systems for the VP and departments under the VP (Marketing, Communications, Graduate Admission) to include areas such as file management, shared calendars, budget paperwork, and tracking, payroll and human resources processes, etc.
   
   Support administrative tasks associated with a Marketing, Communications, and Admission team such as proofreading, organizing creative assets, scheduling efforts such as interviews, vendor work, supporting the creation of project schedules, catering orders for admission events, etc.
   Onboarding new employees. Maintain office supply inventory, order publications, and other materials as needed. Perform other related duties as assigned. Qualifications: Associate or Bachelor's Degree. Intermediate to advanced MC Office skills, including MS Word, Excel, and PowerPoint. Google Drive, Google Suite (including calendar). Excellent communication (written and verbal) and organizational skills. Ability to prepare AdobeSign documents. Ability to learn new technology programs. Experience providing administrative support to executive-level leadership is preferred. Statement on Our Mission Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue. Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith, and our values of diversity, equity, and inclusion. Application Materials Should Include: Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable, and inclusive institution of higher learning. Resume or Curriculum Vitae. This position is subject to the successful completion of a criminal background check. Required Vaccinations & Remote Work: Unless otherwise stated above, this is an on-campus position. This is not a remote or hybrid position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community. Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty and staff are required to be vaccinated for COVID-19. About Merrimack College The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260- acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest-growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category. Merrimack College is an Equal Opportunity Employer.

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5. Post your job

   There are a few common ways to find assistants to vice president for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your assistant to vice president job on Zippia to find and recruit assistant to vice president candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with assistant to vice president candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant to vice president

   Once you have selected a candidate for the assistant to vice president position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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