Executive Assistant jobs at Burns & McDonnell

Role Title: Executive Administrative Assistant (Multiple Roles -Level 1 to Level 5) Duration: 6 to 18 months contract Pay Rate: $30/hr to $45/hr on W2 Purpose of the Team: The purpose of this team is to bring the go-to market strategy, programs, and operations to accelerate growth and improve partner experience across all partner segments. Key projects: This role will contribute to supporting a general manager for a partner program and the experiences team. The main component is to manage the calendar for the GM. They will make administrative decisions and requests on behalf of high-level managers. Drafting emails, create data management plans, they will be using advanced features of Microsoft products/tools. Typical task breakdown and operating rhythm: The role will consist of 10% - 20% meetings, 80% administrative tasks to optimize the CVP calendaring. Top 3 Hard Skills Required + Years of Experience Minimum 5 years' experience with calendar management. Minimum 5 years' experience as an executive assistant. Minimum 5 years' experience with creating data management plans (travel details and manages data such as MS expenses reporting and reconciling). Best vs. Average: The ideal candidate will have experience with a high sense of ethics and experience using strong business judgment and the ability to prioritize. They must be very organized, strong ability to multi-task, strong communicator.

Oldcastle APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard hardscape, Echelon Masonry, MoistureShield composite decking, RDI railing, Catalyst™ Fence Solutions, Sakrete packaged concrete, Amerimix mortar, Pebble Technology International pool finishes, Lawn & Garden mulches and landscape features, and Techniseal sands and sealant technologies. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at CRH Americas Building Products. This role will report to the Executive Assistant to the President of the company and assist supporting 2-3 C-Suite/VPs. Must have exceptional interpersonal, communication and computer skills. Seeking someone with years of experience supporting and collaborating with executives managing multiple priorities, calendars, and projects. Must have an ability to get along with colleagues, great aptitude for solving problems, finding solutions, and adapting in a demanding environment. Job Location This is an ‘in-office' role in the Perimeter area of Atlanta with flexibility to work from home when needed. Job Responsibilities Provide high level executive support including: Assist in preparation of PowerPoint Presentations for various meetings and committees Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. Complex calendar management Extensive travel planning including domestic and international Reservation management On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) Review expense reports Personal Assistance (running quick errands and other related tasks when necessary) Coordinating tasks and covering for other Executive Assistants when appropriate Other duties as assigned Job Requirements 10+ years of experience working as an Executive Assistant in a corporate environment Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality Ability to travel to a few events per year to assist with event planning and coordination Attributes Comfortable managing confidential information with professionalism and discretion Self Starter Confident Has energy and gets energy from helping others Organized and detail-oriented Team player Can lead but also can be part of a team of Executive Assistants working on a large event Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”) Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. Excellent interpersonal and written communication skills Handle assigned tasks and special projects as needed, ensuring deadlines are met Ability to work independently and under the pressure of deadlines Calm under pressure and able to manage multiple priorities What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness-not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion. Job Title: Executive Assistant Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Chief of Staff or Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments. Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals. Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed. Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality. Maintain comprehensive and organized records to ensure timely access to information and institutional continuity. Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes. QUALIFICATIONS: Excellent written and verbal skills 5+ years EA experience with senior executives Strong time management skills Ability to maintain strict confidentiality Proficiency with Office365 applications and Asana Excellent interpersonal skills and ability to engage with senior level clients Ability to thrive in a fast paced environment Drive and passion Familiarity with the real estate industry a plus COMPENSATION: Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Once you've submitted your resume via LinkedIn, please prepare a brief cover letter outlining the three main reasons you're excited about this role. This can be emailed to ****************************. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Title: Administrative Specialist Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. Essential Functions Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. Education, Experience And Skills Required High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications * Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. * Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. * Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provide complete administrative support to executives, ensuring strict confidentiality in all matters. * Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. * Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. * Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. * Reply to and guide phone calls, screening and directing inquiries professionally. * Oversee calendar management for executives, scheduling and coordinating meetings and events. * Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. * Schedule and coordinate meetings, including preparation for in-office and off-site sessions. * Arrange meals (breakfast, lunch, dinner) for meetings and events. * Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. * Support office visitors with logistics such as accommodations and dining. * Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. * Order office supplies upon approval and maintain records and files. * Compile and submit Concur expense reports for executives by the 8th of each month. * Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. * Produce reports and presentations as needed and maintain documentation standards. * Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. * Represent the executive office in meetings or project discussions as delegated. * Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. * Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. * Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Description NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

About Banks Construction Company: Banks Construction Company is the leading single-source provider of heavy civil and asphalt paving services in the Charleston region, serving the Tri-County area with excellence for over 75 years. Our divisions span asphalt paving and grading, storm drainage, traffic control, surveying (including GPS-guided grading and drone-enabled modeling), and quality control in our state-certified lab. As a family-run, third-generation leader in highway and civil construction, we take pride in our innovation, safety-first culture, and community impact. Position Summary: The Executive Assistant will deliver executive-level administrative support directly to the CEO, serving as a trusted partner and communications hub within the company. You'll ensure seamless operations in a fast-paced, mission-critical environment, interacting with internal teams-from field operations to equipment and surveying divisions-and external stakeholders, including clients, government agencies, and contractors. Key Responsibilities: Calendar & Communication Management Coordinate the CEO's daily schedule, including internal/external meetings, site visits, and strategic sessions. Screen and correspond with incoming calls, emails, and requests, routing or responding as appropriate. Maintain CEO's contact database and manage correspondence with discretion and professionalism. Travel & Meeting Logistics Arrange all aspects of business travel, including transportation, accommodations, and itineraries. Prepare and distribute meeting agendas, minutes, briefing materials, and follow-up tasks. Document & Project Support Draft, edit, and format presentations, reports, executive summaries, and internal memos using Word, Excel, and PowerPoint. Support ad-hoc and special projects, including executive outreach, community or agency relations, and parts of family-office-like administrative needs if applicable. Office & Administrative Coordination Manage office systems such as filing, procurement of supplies, and general administrative needs. Coordinate with cross-functional teams (e.g. operations support, traffic control, equipment division) to facilitate project documentation and CEO engagement. Confidentiality & Professionalism Handle sensitive matters with strict confidentiality, exercising sound judgement under pressure. Represent the CEO and Banks Construction with integrity in all interactions. Requirements Must be local to the Charleston area and able to work on-site daily Minimum 5 years of experience supporting a CEO, President, or C-level executive-preferably in construction, heavy civil, engineering, or related sectors Advanced proficiency in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint. Exceptional organizational skills, attention to detail, and ability to prioritize competing demands. Strong written and verbal communication skills, tact, and discretion, with a polished professional presence. Resourceful, proactive, and capable of operating with minimal supervision in a dynamic industry setting. Comfortable standing in for the CEO when necessary and engaging with internal teams across technical operations. A valid driver's license and reliable transportation-field visits and travel are integral to this role. Preferred Attributes Experience collaborating with construction, infrastructure, or heavy civil operations. Familiarity with industry-specific software or digital tools (e.g., project management, scheduling, document/database management). Excellent interpersonal skills to connect with both office staff and field crews, enhancing company unity and efficiency. What We Offer A collaborative, supportive work environment shaped by decades of industry leadership. Opportunities to engage across departments-from grading and paving to surveying and quality control. Competitive compensation aligned with experience. Growth potential as we continue advancing projects throughout South Carolina. Why This Role Matters: Supporting a dynamic CEO in a multi-faceted, operations-driven organization like Banks Construction is more than an administrative duty-it's a hands-on opportunity to engage with high-impact infrastructure projects and make a meaningful operational contribution.

As an Executive Assistant, you'll be responsible for providing a broad range of administrative support to the region president and other senior leaders. Performs office work directly related to managing office operations, calendar management, planning and coordinating corporate meetings including luncheons and special events, complete with agenda and itinerary preparations, managing projects, and providing general assistance in a fast-paced environment. This individual contributor role is a highly sought out and visible internal regional resource. Your Responsibilities: * Responsible for providing general support to region president, SVP of Accounting, HR VP, and other members of the executive team as needed, and or for special projects. * Serves as the office liaison with the building and facilitates office maintenance needs. * Prepares expense reports, reconciles PCard and FedEx reporting, including allocations and community billbacks. * Submit and approve corporate vendor invoices in AVID and ADP work flows as needed. * Manages new client contract execution, distribution of, and maintenance of electronic and hard copies. * Responsible for sending out various communications on behalf of leadership. * Source, plan, coordination, and execution of all executive meetings held in the office, as well as group activities held in other venues, transportation, and hotel coordination: * Set up conference rooms, order and prepare meals including food set/clean up. * Create name tags, table tent cards, print materials. * Purchase and set up snacks and drinks in the meeting room. * Parter with VP of HR on various projects and initiatives, including all regional recognition programs. Includes ordering and distribution of awards, calendar invitations, power point decks, etc. * Order flowers, gift cards and other gifts for employees as requested by executives. * Handles requests for The Addison conference room bookings. * Assist leadership with hotel, flight and car reservations as needed. * Receive and distribute incoming faxes for Dallas and Fort Worth offices. * Manage and approve reservation requests for Dallas office conference rooms. * Proofread correspondence for accuracy of general grammar, spelling, etc. * General administrative tasks include email, answering phones, faxing, mailing, filing, and scanning/photocopying. * Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Preferably, serves as office notary related to community management documents, including but not limited to management certificates, bankruptcies, and foreclosures. * Practice and adhere to FirstService Residential Global Service Standards and Company Values; demonstrate culture and brand ambassadorship. * Conduct business at all times with the highest standards of personal, professional, and ethical conduct. * Follow all policies, safety precautions, and Standard Operating Procedures as outlined and instructed by Management. * Perform any range of special projects, tasks and other related duties as assigned. Skills and Qualifications: To perform this job successfully, an individual must be extremely detail-oriented and organized, able to multitask and manage upwards, ability to exhibit discretion in all matters confidential and otherwise, ability to work well with all levels within the company, handle multiple deadline-driven projects with ease while under pressure, and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. * 3+ years of experience supporting senior leadership, including prior general office and administrative support and responsibilities. * High School Diploma required; bachelor-s degree preferred or equivalent experience. * Working independently, critical thinking, problem solving, judgement and decision-making abilities are necessary. * Ability to maintain the highest degree of confidentiality. * Demonstrated ability towards attention to detail, successful multi-taking, pursuit of accuracy and compliance. * Ability to influence and hold key stakeholders accountable for deadlines. * Ability to communicate ideas, policies, practices clearly and concisely, both orally and in writing. * Ability to exercise judgement and discretion in establishing and maintaining effective working relationships. * Strong analytical and problem-solving skills and a high degree of initiative and creativity. * Must be able to work effectively and efficiently under pressure and maintain composure when facing deadlines and associated seasonal workload demands. * Must be able to work independently and prioritize time effectively. * Collaborative decision-making, relationship building and problem-solving skills. * Strong working knowledge and demonstration of customer service principles and practices. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Intermediate to advanced knowledge of Microsoft Applications, particularly Word, Outlook, Excel, and Power Point; ADP Vantage a plus. * English proficiency required. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $30 - $32 / hour Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-SC1 #I-CO1

Title of Job Executive Assistant & Special Projects Coordinator Status Exempt Reports To Vice President of Operations TX 100 On Site of The Executive Assistant & Special Projects Coordinator provides high level administrative support to the Vice President of Operations and manages special projects that drive operational efficiency and strategic initiatives This role requires exceptional organizational skills decision making advanced proficiency in Microsoft Office applications and the ability to work independently while handling multiple priorities in a fast paced environment Job ResponsibilitiesEssential Functions Provide comprehensive executive support including calendar management meeting coordination and preparation of presentations and reports Assist in planning tracking and executing special projects from concept to completion ensuring deadlines and objectives are met Develop and maintain dashboards reports and documentation for project progress and performance metrics Coordinate with internal teams and external stakeholders to ensure smooth execution of initiatives Prepare and edit documents presentations and training materials with accuracy and professionalism Handle confidential information with discretion and maintain a high level of professionalism in all interactions Anticipate needs identify opportunities for process improvements and proactively recommend solutions Perform data analysis and financial analysis to support decision making and project evaluations Preparing materials for legal board or strategic meetings Other duties as assigned Required Knowledge Skills and Abilities To perform this job successfully an individual must be able to excel at each duty outlined above and have the following knowledge skills ability and background These requirements are representative but not all inclusive of the knowledge skill and ability required to perform this job Advanced proficiency in Microsoft Excel PowerPoint Outlook and related applications Strong organizational and time management skills with attention to detail Excellent written and verbal communication skills Ability to work independently prioritize tasks and meet deadlines under pressure Self starter forward thinker goal oriented and driven to achieve results Ability to maintain confidentiality and exercise sound judgment Strong analytical skills for data and financial analysis Minimum Qualifications 18 years of age or older Must be able to pass a drug test Must be able to pass a background check Preferred Qualifications Experience supporting executives in a fast paced environment Project management background with ability to lead and coordinate initiatives Experience in data analysis and financial reporting Physical Demands These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job While performing the responsibilities of the job the employee may be required to While performing the duties of this job the employee is regularly required to sit talk and hear The employee must occasionally lift andor move up to 25 pounds The employee is required to use hands to type handle or feel objects tools and computer controls Specific vision abilities required by this job include close vision and distance vision This is a list of the major responsibilities duties and physical demands required of this position and may not be all inclusive Nothing in this job description restricts the Companys right to assign or reassign duties and responsibilities to this job at any time

Quantum delivers end-to-end data management solutions designed for the AI era. With over four decades of experience, our data platform has allowed customers to extract the maximum value from their unique, unstructured data. From high-performance ingest that powers AI applications and demanding data-intensive workloads, to massive, durable data lakes to fuel AI models, Quantum delivers the most comprehensive and cost-efficient solutions. Leading organizations in life sciences, government, media and entertainment, research, and industrial technology trust Quantum with their most valuable asset - their data. Quantum is listed on Nasdaq (QMCO). For more information visit **************** This multifaceted role serves as a key partner and direct Executive Administrator to the CEO, while also providing strategic and operational support to the CEO's leadership team, including the Chief Revenue Officer and Chief Product Officer. Additionally, the position oversees office management for the Centennial, CO location, ensuring smooth day-to-day operations and fostering a collaborative work environment. The ideal candidate is highly organized, proactive, and thrives in a dynamic environment with multiple priorities. This role requires exceptional discretion, strong communication skills, and the ability to manage complex tasks with minimal supervision. Key Responsibilities: Executive Support Serve as the primary administrative partner to the CEO, managing calendars, scheduling meetings, and prioritizing competing demands. Coordinate complex travel arrangements and prepare itineraries, briefing materials, and expense reports. Screen and respond to communications on behalf of the CEO with professionalism and confidentiality. Prepare presentations, reports, and correspondence for executive meetings and external engagements. Leadership Team Support Provide administrative and project coordination support to the CRO and CPO. Assist with leadership team meetings, including agenda preparation, materials distribution, and follow-up on action items. Facilitate cross-functional communication and ensure alignment on priorities. Junior Chief of Staff Functions Act as a strategic partner to the CEO by tracking key initiatives, deadlines, and deliverables. Conduct research, compile data, and prepare summaries or recommendations for executive decision-making. Support special projects and organizational priorities, ensuring timely execution and stakeholder engagement. Office Management Serve as the on-site contact for employees, ensuring a welcoming and productive environment. Partner with local management and facilities teams to maintain an efficient, collaborative workspace. Ensure office supplies are stocked and available as needed. Oversee the Executive Briefing Center (EBC) to ensure it is clean, stocked, and ready for use at all times. Support local staff in keeping the facility prepared for guests, visitors, employees, and vendors. Coordinate with internal teams to address any facility-related issues promptly. Qualifications: Bachelor's degree or equivalent experience. 5+ years of experience in executive administration, office management, or similar roles; experience supporting C-level executives preferred. Strong organizational and project management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. High level of integrity and discretion in handling confidential information. Proficiency in Microsoft Office 365 and collaboration tools. Ability to work on-site 3-5 days per week in Centennial, CO. Preferred Attributes: Proactive problem-solver with strong judgment and adaptability. Comfortable working in a fast-paced environment with shifting priorities. Collaborative mindset and ability to build relationships across all levels of the organization. Quantum provides a diverse portfolio of health plans for medical and prescription, dental, vision, life, disability, and supplemental medical insurance options. We also support our team members' efforts to develop and maintain a healthy lifestyle through reimbursement and educational programs. Quantum offers a company-matched 401(k) plan to help employees save for retirement in a tax-advantaged way. We also have an Employee Stock Purchase Program for purchasing Quantum stock at a discounted rate. Anticipated Salary Range: $90,000 to $120,000 for qualified applicants. The above pay range represents Quantum's good faith and reasonable estimate of possible compensation at the time of posting. Pay within the range will be based on a variety of factors, including but not limited to, relevant experience, knowledge/education, skills/abilities, internal equity, and budgetary considerations. #LI-HYBRID

Job Description Quantum delivers end-to-end data management solutions designed for the AI era. With over four decades of experience, our data platform has allowed customers to extract the maximum value from their unique, unstructured data. From high-performance ingest that powers AI applications and demanding data-intensive workloads, to massive, durable data lakes to fuel AI models, Quantum delivers the most comprehensive and cost-efficient solutions. Leading organizations in life sciences, government, media and entertainment, research, and industrial technology trust Quantum with their most valuable asset - their data. Quantum is listed on Nasdaq (QMCO). For more information visit **************** This multifaceted role serves as a key partner and direct Executive Administrator to the CEO, while also providing strategic and operational support to the CEO's leadership team, including the Chief Revenue Officer and Chief Product Officer. Additionally, the position oversees office management for the Centennial, CO location, ensuring smooth day-to-day operations and fostering a collaborative work environment. The ideal candidate is highly organized, proactive, and thrives in a dynamic environment with multiple priorities. This role requires exceptional discretion, strong communication skills, and the ability to manage complex tasks with minimal supervision. Key Responsibilities: Executive Support Serve as the primary administrative partner to the CEO, managing calendars, scheduling meetings, and prioritizing competing demands. Coordinate complex travel arrangements and prepare itineraries, briefing materials, and expense reports. Screen and respond to communications on behalf of the CEO with professionalism and confidentiality. Prepare presentations, reports, and correspondence for executive meetings and external engagements. Leadership Team Support Provide administrative and project coordination support to the CRO and CPO. Assist with leadership team meetings, including agenda preparation, materials distribution, and follow-up on action items. Facilitate cross-functional communication and ensure alignment on priorities. Junior Chief of Staff Functions Act as a strategic partner to the CEO by tracking key initiatives, deadlines, and deliverables. Conduct research, compile data, and prepare summaries or recommendations for executive decision-making. Support special projects and organizational priorities, ensuring timely execution and stakeholder engagement. Office Management Serve as the on-site contact for employees, ensuring a welcoming and productive environment. Partner with local management and facilities teams to maintain an efficient, collaborative workspace. Ensure office supplies are stocked and available as needed. Oversee the Executive Briefing Center (EBC) to ensure it is clean, stocked, and ready for use at all times. Support local staff in keeping the facility prepared for guests, visitors, employees, and vendors. Coordinate with internal teams to address any facility-related issues promptly. Qualifications: Bachelor's degree or equivalent experience. 5+ years of experience in executive administration, office management, or similar roles; experience supporting C-level executives preferred. Strong organizational and project management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. High level of integrity and discretion in handling confidential information. Proficiency in Microsoft Office 365 and collaboration tools. Ability to work on-site 3-5 days per week in Centennial, CO. Preferred Attributes: Proactive problem-solver with strong judgment and adaptability. Comfortable working in a fast-paced environment with shifting priorities. Collaborative mindset and ability to build relationships across all levels of the organization. Quantum provides a diverse portfolio of health plans for medical and prescription, dental, vision, life, disability, and supplemental medical insurance options. We also support our team members' efforts to develop and maintain a healthy lifestyle through reimbursement and educational programs. Quantum offers a company-matched 401(k) plan to help employees save for retirement in a tax-advantaged way. We also have an Employee Stock Purchase Program for purchasing Quantum stock at a discounted rate. Anticipated Salary Range: $90,000 to $120,000 for qualified applicants. The above pay range represents Quantum's good faith and reasonable estimate of possible compensation at the time of posting. Pay within the range will be based on a variety of factors, including but not limited to, relevant experience, knowledge/education, skills/abilities, internal equity, and budgetary considerations. #LI-HYBRID

Job Details Experienced Henderson, CO Full Time 4 Year Degree $25.00 - $30.00 Hourly Day Human ResourcesExecutive Administrator Merritt Trailers, Inc. is family owned/operated and professionally managed. Merritt isn't just a place to work; it's a place to contribute your talents and take pride in a job well done! With almost 75 years of representing the quality standard by which all livestock semi-trailers are judged, we know how to value each and every associate, empowering them to create and innovate solutions for our customers and community. We are looking for strong, standout candidates, with the desire and motivation to elevate themselves and our organization. If you are passionate about making a difference and being part of an exceptional team that is shaping the future, we encourage you to apply today! Benefits Package: • 401(k) with company match • Quarterly profit sharing bonus potential • Seven paid holidays, and one floating holiday yearly • Medical, dental, and vision insurance • Health Savings Account option • Company paid life insurance • Voluntary short term and long-term disability • Vacation and sick time that begins accruing upon hire • Access to our Employee Assistance Program • Wellness Program- we want our employee to live healthy lifestyle and provide an annual health fair screening • Access to our Annual Safety Boot Reimbursement Program • Access to our Bi-Annual Prescription Safety Glasses Program • Company issued uniforms Position Summary The Executive Administrator provides structured administrative coordination and on-site HR oversight for Merritt Trailers' Henderson, CO facility. This position ensures executive directives, HR policies, and organizational standards are implemented accurately and consistently. The role operates independently and maintains accountability for administrative order, compliance monitoring, and executive reporting. It supports alignment between the CEO, leadership team, and on-site operations through disciplined processes and clear documentation, rather than relying on group decision-making or facilitation. This position plays a crucial role in ensuring that company culture, compliance, and employee accountability align with Merritt's long-term strategic goals. Essential Duties and Responsibilities Executive Administration • Coordinate executive-level scheduling, communications, and documentation in a structured, consistent format. • Prepare and maintain organized records of executive actions, key decisions, and project milestones. • Track the completion of objectives and initiatives and provide progress updates to leadership. • Ensure executive policies, procedures, and communications are implemented in alignment with company standards. • Maintain accurate and confidential documentation of meetings, reports, and correspondence. HR Oversight and Compliance Support • Serve as the on-site representative for HR to ensure compliance with company policy, employment law, and safety standards. • Verify that department leaders execute required HR processes, including hiring, performance reviews, and corrective actions, in accordance with policy. • Review and monitor adherence to HR and compliance programs, reporting deficiencies to the HR Generalist or CEO. • Provide factual policy interpretation and guidance to ensure consistency across departments. • Support confidential HR inquiries and documentation as directed by HR leadership. • Maintain an accurate understanding of compliance and culture indicators and report findings to the executive team. Organizational and Cultural Alignment • Support the implementation of executive-led culture and engagement initiatives. • Maintain visibility into workplace conditions and employee feedback, summarizing observations for leadership review. • Coordinate internal communications and employee recognition programs as assigned. • Ensure that cultural initiatives align with established company values and operational objectives. • Support structured follow-through on initiatives that promote Merritt's goal of being a preferred employer. Work Environment This position operates primarily on-site at Merritt Trailers' headquarters in Henderson, CO. Occasional travel to other Merritt locations may be required. Qualifications Education and Experience • Bachelor's degree in business administration, Human Resources, or related discipline preferred. • Minimum of 5 years of experience in executive administration, compliance, or organizational support roles. • Experience in a manufacturing or industrial setting preferred. • Familiarity with HR processes, labor regulations, and policy implementation required. Knowledge, Skills, and Abilities • Strong organizational skills and consistent attention to detail. • Ability to work independently and maintain accountability for deliverables. • Knowledge of HR compliance requirements and documentation practices. • High level of professionalism and discretion with confidential information. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Ability to follow structured processes and apply policies consistently. Key Competencies • Accountability: Takes ownership for completion and accuracy of assigned responsibilities. • Precision: Maintains disciplined recordkeeping and reporting. • Consistency: Ensures adherence to executive and HR standards across departments. • Discretion: Handles confidential matters with integrity. • Reliability: Provides consistent administrative and compliance support to leadership. Merritt Trailers, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Apogee Enterprises Inc. This position is a high-performing Executive Administrator; organized, confident, excellent communicator, and problem solver who can proactively support the objectives and activities of the Chief Executive Officer (CEO). Primarily provides administrative support to the Chief Executive Officer/President and the Board of Directors. Also supports the Chief Financial Officer (CFO), and other executives as assigned. Serves as corporate liaison for key executives; interface with internal and external inquiries to the office of the CEO and CFO and oversees the smooth day-to-day function of the corporate office. Responsibilities Support for the CEO office, including Board of Directors Focus on support of the CEO's day-to-day needs, efficiently and confidentially handling business requirements Partner with CEO to anticipate needs, exercise judgement, and understand business functions Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs Make all necessary travel arrangements Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations Generate, compose, prepare, and distribute CEO correspondence and reports Screen CEO phone calls and handle as appropriate Support CEO with community service commitments and responsibilities Process Director reimbursement of expenses Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed Coordinate interviews for Director candidates and high-level executive candidates; arrange travel Support for other assigned executives Provide day-to-day support of other assigned executives, including the CFO Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes Make all necessary travel arrangements and prepare expense reports Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs Corporate Office Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment Primary point of contact with the building management for needs, repairs, requests for the office Responsible for office furniture and décor, manages vendors providing these services Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures Manage and oversee event planning for the corporate office Foster a positive, inclusive, and collaborative office culture Other duties as assigned Experience & Skills Experience Bachelor's degree in Business Administration, Management, or related field is desired Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives. Required Skills Unquestionable confidentiality, integrity, and judgement are key aspects of this role Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required Skilled communicator with exceptional skills in oral and written communication Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc. Intermediate to advanced skills utilizing Microsoft Office Suite Strong knowledge and skills utilizing web conferencing and video conferencing applications Demonstrated track record of improving processes Prefer previous leadership experience Some travel may be expected for business, board, or investor meetings (5-10%) Salary Range: $85,000-$120,000 Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Incentive Plans 401(k) with employer contribution and match Employee Stock Purchase Plan with employer match Paid Time Off (Vacation and Sick Time) Paid Holidays Tuition Reimbursement Program Employee Assistance Program (EAP) Wellness Program Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.