Executive Assistant jobs at Burns & McDonnell - 483 jobs

I'm a recruiting consultant with Artech and I'm hoping I can help you find the perfect next opportunity for your career goals. You very well could be happy in your present role, but might be looking for a more challenging project or maybe you want to explore opportunities outside your comfort zone. I am currently recruiting for a role for one of the largest companies in the US. Below are the specs for the role: Job Title: Executive Assistant Job Location: New York, NY Duration: 12+ Months Job Duties: The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance and Client. We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail-oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self-motivated. The individual must be able to operate in a fast-paced, complex environment and able to gain an understanding of team and stakeholders' priorities and the impact on their managing calendars and other items. Responsibilities: • Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment • Manages complex calendar day-to-day and aligns schedule with Head of IR's preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines • Resolves conflicting requests independently based on knowledge of business and other priorities • Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports • Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items • Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.) • Organize and execute executive events, including offsite meetings and investor/analysts' engagements, ensuring all logistics are handled efficiently • Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off • Coordinates travel arrangements and develop detailed trip schedule/itinerary, including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments • Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently • Builds relationships and coordinates with other Executive Assistants; serves as back up support, when required • Orders supplies and process invoices through Procure to Pay system Qualifications: • Proven and significant experience supporting senior C-Level executive with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization • Exceptional organizational multitasking and problem-solving skills. • Critical thinking skills and ability to work and problem-solve proactively and independently • Prioritization and workload management skills, including able to prioritize tasks in a fast-paced environment • Excellent verbal and written communication skills, including experience communicating with senior level executives • Self-motivated and detail oriented with excellent organizational skills • Highly proficient in Client Office (Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and Adobe Pro • Strong business acumen and ability learn business/functional priorities and timelines. Able connect dots and translate to their own work • Strong discretion and confidentiality Education: • Bachelor's/University degree or equivalent experience

Exempt National Pipe & Plastics, a CRH company, is one of North America's largest PVC pipe producers, serving the water and energy markets from two east coast locations in Endicott, NY, and Greensboro, NC. But we're more than just a manufacturer. Our long history of exceptional customer service and product quality enables us to be a trusted and strategic solutions partner to engineers, contractors, distributors, specifiers, and more. As part of the CRH Infrastructure Products business, we are leading the industry with innovative, sustainable solutions with a safety-first mindset. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at National Pipe and Plastics. The Executive Assistant provides high-level administrative and organizational support to company leadership, helping facilitate effective communication, coordination, and administrative processes across the National Pipe business. This role manages leadership scheduling, travel, and expenses, oversees office administration, supports internal communications, and assists with company events and initiatives. The position requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment. Job Location This position will be located at our plant in Endicott, NY. Job Responsibilities Provide high level executive support including: Assist in preparation of PowerPoint Presentations for various meetings and committees Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Office supply management. Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. Complex calendar management Extensive travel planning including domestic and international Reservation management On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) for company events and group activities. Review expense reports Personal Assistance (running quick errands and other related tasks when necessary) Assist with trade show coordinator, contract administration, and incentive program tracking. Coordinating tasks and covering for other Executive Assistants when appropriate Other duties as assigned Job Requirements: 10+ years of experience working as an Executive Assistant in a corporate environment Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality Ability to travel to a few events per year to assist with event planning and coordination Attributes Comfortable managing confidential information with professionalism and discretion Self Starter Confident Has energy and gets energy from helping others Organized and detail-oriented Team player Can lead but also can be part of a team of Executive Assistants working on a large event Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”) Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. Excellent interpersonal and written communication skills Handle assigned tasks and special projects as needed, ensuring deadlines are met Ability to work independently and under the pressure of deadlines Calm under pressure and able to manage multiple priorities Job Compensation/Benefits The annual salary is $80,000-90,000 Annual bonus opportunity of 10% 401(k) plan / group retirement savings program Short-term and long-term disability benefits Life insurance Health, dental, and vision insurance Paid time off Paid holidays What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle Infrastructure, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Role Title: Executive Administrative Assistant (Multiple Roles -Level 1 to Level 5) Duration: 6 to 18 months contract Pay Rate: $30/hr to $45/hr on W2 Purpose of the Team: The purpose of this team is to bring the go-to market strategy, programs, and operations to accelerate growth and improve partner experience across all partner segments. Key projects: This role will contribute to supporting a general manager for a partner program and the experiences team. The main component is to manage the calendar for the GM. They will make administrative decisions and requests on behalf of high-level managers. Drafting emails, create data management plans, they will be using advanced features of Microsoft products/tools. Typical task breakdown and operating rhythm: The role will consist of 10% - 20% meetings, 80% administrative tasks to optimize the CVP calendaring. Top 3 Hard Skills Required + Years of Experience Minimum 5 years' experience with calendar management. Minimum 5 years' experience as an executive assistant. Minimum 5 years' experience with creating data management plans (travel details and manages data such as MS expenses reporting and reconciling). Best vs. Average: The ideal candidate will have experience with a high sense of ethics and experience using strong business judgment and the ability to prioritize. They must be very organized, strong ability to multi-task, strong communicator.

Oldcastle APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard hardscape, Echelon Masonry, MoistureShield composite decking, RDI railing, Catalyst™ Fence Solutions, Sakrete packaged concrete, Amerimix mortar, Pebble Technology International pool finishes, Lawn & Garden mulches and landscape features, and Techniseal sands and sealant technologies. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at CRH Americas Building Products. This role will report to the Executive Assistant to the President of the company and assist supporting 2-3 C-Suite/VPs. Must have exceptional interpersonal, communication and computer skills. Seeking someone with years of experience supporting and collaborating with executives managing multiple priorities, calendars, and projects. Must have an ability to get along with colleagues, great aptitude for solving problems, finding solutions, and adapting in a demanding environment. Job Location This is an ‘in-office' role in the Perimeter area of Atlanta with flexibility to work from home when needed. Job Responsibilities Provide high level executive support including: Assist in preparation of PowerPoint Presentations for various meetings and committees Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. Complex calendar management Extensive travel planning including domestic and international Reservation management On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) Review expense reports Personal Assistance (running quick errands and other related tasks when necessary) Coordinating tasks and covering for other Executive Assistants when appropriate Other duties as assigned Job Requirements 10+ years of experience working as an Executive Assistant in a corporate environment Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality Ability to travel to a few events per year to assist with event planning and coordination Attributes Comfortable managing confidential information with professionalism and discretion Self Starter Confident Has energy and gets energy from helping others Organized and detail-oriented Team player Can lead but also can be part of a team of Executive Assistants working on a large event Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”) Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. Excellent interpersonal and written communication skills Handle assigned tasks and special projects as needed, ensuring deadlines are met Ability to work independently and under the pressure of deadlines Calm under pressure and able to manage multiple priorities What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization. Responsibilities Include: Support the Project Management team in preparing, finalizing and submitting all written correspondence Navigate town websites to submit construction permits withing the New England Area Collaborate with Project Management and accounting teams to accurately complete proposal requests Maintaining and updating shared database and templates Assist with front desk support and other miscellaneous tasks to support internal departments. Must Haves: Exceptional written communication skills Strong attention to detail Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer

Job Title: Executive Administrative Assistant Department: Executive Support / Administration Employment Type: Full-Time, In-Office We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership - specifically reporting to the EVP of Sales and the Chief Marketing Officer - and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support Prepare reports, presentations, agendas, and meeting materials Handle confidential information with discretion and professionalism Prepare and submit expense reports and manage reimbursements Administrative & Operational Support Coordinate documentation, approvals, and internal workflows across departments Manage electronic signatures, document routing, and record organization Maintain organized digital and physical filing systems Assist with internal reporting, tracking, and process documentation Manage travel bookings and itineraries using Concur Cross-Functional Coordination Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups Serve as a point of contact between executives and internal/external stakeholders Assist teams with administrative needs related to projects, initiatives, and operational priorities Office & Communication Management Answer and route incoming calls and inquiries appropriately Coordinate logistics for internal and external meetings or events Assist with onboarding coordination and internal communications as needed Remain mobile and available to run occasional business-related errands as needed Qualifications Minimum of 10 years in an executive administrative, office management, or multi-functional support role Proven ability to support senior leaders with professionalism and efficiency Exceptional organizational, time-management, and problem-solving skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks Salary and Benefits Compensation: $36-$39 per hour When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more. Blueprint / Organizational Competencies All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” - to build our tomorrow, today. Key competencies include: Care - Leads with care; genuinely invested in the success and well-being of others Winning Together - Builds collaborative and positive relationships to win in the marketplace Working Hard - Shows consistent commitment, reliability, and accountability Working Smart - Uses time and resources wisely, always seeking better ways to work Working Fast - Adapts quickly, embraces change, and moves efficiently to deliver results Working Conditions This is a full-time, in-office position based in Irving, TX May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs May require occasional local travel or offsite errands Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions. EEO / Disability Accommodation Statement PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status. PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Job Title: HR Coordinator Duration: 12 Months Pay rate: $21/hr on W2 Job Purpose Primary focus is providing complex administrative support for individuals and/or department. Works under limited supervision with general instructions given on new assignments. Key Responsibilities 1. Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail. 2. Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature. 3. Answers complex functional questions that may require additional research and follow-up. 4. Viewed as key functional resource. 5. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects. 6. Makes decisions using independent judgment under only general guidelines. 7. Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications. 8. Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information. 9. Confidential information typically consists of company/division sensitive information (i.e. new product technology). Quality Systems Duties and Responsibilities: Build Quality into all aspects of their work by maintaining compliance to all quality requirements. Qualifications 2 year degree minimum Attention to detail or someone who can think outside the box and be proactive. Must have some administrative, clerical experience. Need someone who can multitask, organize tasks well, communicate with managers and new hires professionally, be agile, and thrives in a high-volume work environment Must travel be able to travel Arbor Lakes, Minnetonka. No Sponsorships Possible temp to hire for right individual and if budget allows. 1st year salary: $47,840 MAX PAY RATE: $21.00. Anything over this amount will be disqualified. Some HR experience would be preferred Looking for someone excited about a career in HR!

Provide day to day administrative support for preconstruction department, including creating and sending correspondence, meeting invites, taking meeting minutes, coordinating catering and conference space, ordering department supplies and business ca Administrative Assistant, Construction, Administrative, Microsoft, Assistant

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally r Administrative Assistant, Administrative, Accounts Payable, Accounts Receivable, Assistant

Busy/Growing, mid-sized Firm has an opportunity for an energetic, professional, polished front of house personality. This role, while entry level, does present growth opportunity for the right individual. Key qualifications/experiences include: *Ability to handle a multi-line switchboard answering all calls quickly, routing to the correct party, following directions regarding which individuals at the firm have calls screened, and able to look up information when the caller needs assistance *Computer proficiency - Above average to Superior knowledge of MS Office Suite, ability/willingness to learn other software (proprietary) packages, 55+ WPM typing preferred, and keen eye for detail with data entry *Ability to follow direction *Dependable - punctual - focused (in addition to the energetic, professional, polished). What you get in return - Yes, we are a growing firm - but we're not stodgy or extraordinarily conservative. Professional, yes - But we're pretty laid back all in all. We actually like each other. Yes - we have 5 offices, and are in 4 states - but the firm still feels close-knit and friendly. And of course - competitive salary and full benefits - and for the right person, the opportunity to grow.

Job Title: Administrative Assistant Duration: 2+ years Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Client Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Client Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

The Sr. Executive Assistant plays a pivotal role in ensuring seamless operations and administrative excellence within the organization. This position provides comprehensive administrative assistance to C-suite executives, including calendar management, travel coordination, email correspondence, and document preparation. Works collaboratively with direct reports and other members of the administrative team to ensure optimal efficiency and timely completion of organizational priorities. What You'll Do: Responsibilities * Provides comprehensive email and calendar management support to executives and department managers, as assigned, by effectively prioritizing communications and appointments, adapting schedules to shifting priorities, and communicating updates proactively. * Manages travel - both domestic and international - for assignees by leveraging tools to secure optimal flight routes, accommodations, and transportation at the best value. Respond promptly to itinerary changes and ensure seamless travel experiences. * Manages registrations for conferences, seminars, and networking events, ensuring all logistics are completed in a timely and efficient manner. * Manages expense reporting and reconciliation for assignees, ensuring accuracy and adherence to company policies. * Organizes, coordinates, and facilitates internal and external meetings, including virtual and in-person - includes preparing agendas, arranging conference/meeting room setups, managing catering logistics to ensure professional delivery, and following up on action items post-meeting. * Assists in the execution of key projects and initiatives, tracking deadlines, and maintaining project timelines to ensure tasks are completed on schedule. * Serves as a key point of contact between executives, internal teams, clients, and external partners. Manage sensitive information with discretion and professionalism. * Actively manages and provides strong leadership to direct reports - including hiring, onboarding, training, performance and talent management, timekeeping and related processes, and engagement. * Provides support to others on the administrative team, fostering a collaborative environment to handle surges in workload effectively. * Builds and maintains strong working relationships with key stakeholders, both internal and external, ensuring alignment with the company's vision and priorities. * Takes on ad hoc responsibilities, such as conducting research, preparing reports and presentations, and assisting with executive decision-making processes. Other * Performs other duties as required and/or assigned. * May be required to travel up to 30% of the time. Total Rewards Package: Compensation * Base: $90,000 - $116,000 annually, based on specific compensable factors including, but not limited to education, work experience, and geographic market. * Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company's performance and their own individual performance. Benefits * Medical, Dental, Vision * Wellness Program * Health Savings Account (HSA) with a company contribution * Voluntary Benefits (Life, AD&D, Disability) * 401(k) retirement plan with a 7.5% company contribution * Time Off Programs - 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days Application Window * Posting date: 01/06/2026 * The application deadline for this job is: 02/06/2026 Your contact person: First Last

Executive Assistant to the CEO (In\-Office) Work Arrangement: Full\-Time | In\-Office Start: Immediate ASC Global is a fast\-moving, global electronic components distributor operating since 1996. Our CEO runs at high speed, across multiple priorities, and we're looking for a sharp, proactive Executive Assistant who can keep up \- and ideally stay one step ahead. This is not a passive support role. This is for someone who sees a problem, proposes a solution, and executes without needing to be chased. What You'll Be Doing Act as the CEO's right hand in day\-to\-day operations Anticipate needs, flag issues early, and propose practical solutions Handle scheduling, coordination, follow\-ups, and ad\-hoc tasks Support office operations and assist with logistics as needed Occasionally lift and move boxes or equipment (this is an active office) Communicate confidently with internal teams and external contacts Thrive in a busy, high\-pressure, constantly changing environment What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person If you're someone who enjoys being in the center of action, solving problems in real time, and keeping a busy operation running smoothly \- this role will suit you perfectly. Apply now. We move fast. Requirements What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments Benefits What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"City","uitype":1,"value":"Fort Lauderdale"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33301"}],"header Name":"Executive Assistant to the CEO","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6e9ea4a32ffbafbbe97d41d89dd7ca97514ad4fb0b228e98f08217b394dc0de4530e377b**********af63f29c07ff540","is CandidateLoginEnabled":true,"job Id":"**********07882021","FontSize":"12","google IndexUrl":"https:\/\/asctoday.zohorecruit.com\/recruit\/ViewJob.na?digest=961Gs49l.p5.5KVV2e40i7s523jOlOp694@ALGYW1gw\-&embedsource=Google","location":"Fort Lauderdale","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: * Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. * Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. * Assess and manage the flow of information, communications, and access to the President in line with identified priorities. * Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. * Supports initiatives of the executive office and President in the form of an advocate or change champion. * Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: * Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. * Coordinate cross-functional meetings, accounting for participants' time zones and preferences. * Proactively identify and resolve scheduling conflicts with diplomacy and tact. * Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. * Collaborate closely with other support staff and teams to streamline company-wide scheduling. * Block off strategic thinking, planning, and personal time for the President. * Ensure timely reminders and follow-ups for crucial appointments and commitments. * Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: * Coordinate logistics for dinners, conferences, and trainings. * Prepare background information on attendees * Oversee the invitation and RSVP process. * Ensure required resources and materials are ready. * Facilitate communication between involved parties. Current Inbox Management: * Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. * Draft, proofread, and send emails on behalf of the President when required. * Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. * Delegate emails and requests to appropriate departments or team members when necessary. * Monitor and track critical follow-ups and commitments derived from email communications. * Handle sensitive and confidential information with discretion. * Continuously review and optimize email filtering rules and automated processes. * Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: * Arrange flight and accommodation bookings. * Organize transportation (e.g., car rentals, airport transfers). * Prepare detailed itineraries. * Handle visa and travel documentation as needed. * Coordinate with local contacts or representatives. Compose and Edit Correspondence: * Draft letters, memos, and other communications. * Proofread documents for accuracy and tone. * Format content according to company standards. * Handle sensitive and confidential information with discretion. Project Management: * Oversee and execute key projects for the President and executive team. * Collaborate cross-functionally to ensure project success. * Track progress, ensuring milestones are met on time. * Proactively address and mitigate potential roadblocks. * Report updates and provide recommendations as needed. Data Entry: * Input data accurately and efficiently. * Update and maintain records. * Ensure data integrity and consistency. * Regularly backup and archive data. AI Tools & Digital Proficiency: * Operate and integrate AI-powered tools for scheduling, correspondence, and task management. * Analyze AI tool performance metrics to optimize productivity and efficiency. * Stay informed on the latest AI and automation trends to recommend potential integrations. * Collaborate with IT teams to troubleshoot and refine AI tool implementations. * Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: * Organize and declutter physical office spaces. * Streamline digital file storage for easy access. * Implement systematic file naming and storage conventions. * Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): * President's calendar, inbox, and logistics run smoothly with minimal disruption. * President is consistently prepared for meetings, travel, and decisions. * Personal and professional commitments are integrated seamlessly. * President experiences reduced stress and increased focus. Transformational (Stretch Performance): * The EA proactively anticipates Presidents and organizational needs. * The President operates primarily in high-leverage areas due to EA foresight and management. * Cross-functional projects are executed smoothly because of EA influence. * The EA is recognized as a strategic partner, not just a support role. Qualifications Education * Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. * In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills * 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. * Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. * Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. * High proficiency with Microsoft, virtual meeting tools, and project tracking. * Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required * Professional, respectful, and team-oriented. * Discreet and trusted with sensitive information. * Strategic thinker with strong judgment. * Composed under pressure, unflappable, and resilient. * Strong communicator, relationship-builder, and cultural ambassador. * Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. * Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) * Incentive Plans * 401(k) with employer contribution and match * Employee Stock Purchase Plan with employer match * Paid Time Off (Vacation and Sick Time) * Paid Holidays * Tuition Reimbursement Program * Employee Assistance Program (EAP) * Wellness Program * Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? (Check us out on YouTube here) Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

Job Description NOW HIRING: PERSONAL ASSISTANT TO THE CEO Monday-Friday | Full-time | On-site in Douglassville, PA with Flexibility as Needed Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? American Crane & Equipment Corporation (ACECO) is seeking a Personal Assistant to the CEO to serve as a trusted partner and primary support to our CEO. This role is responsible for managing complex schedules, coordinating priorities, and supporting both professional and personal responsibilities with the highest level of discretion, organization, and care. This position is ideal for a polished, proactive professional who excels at managing details, solving problems before they arise, and operating with absolute confidentiality. Job Title: Personal Assistant to the CEO Department: Executive / Administration Location: 531 Old Swede Road - Douglassville, PA 19518 Schedule: Full-time | Monday-Friday with flexibility as needed | Primarily on-site Compensation: Competitive starting salary based on experience, skills, and market data Why Join American Crane? (Check us out on YouTube here) Direct Impact - Provide essential support that enables the CEO to focus on strategy, leadership, and growth Trusted Partnership - Serve as the CEO's right hand and key problem-solver Variety & Ownership - No two days are the same, with responsibility across scheduling, coordination, and special projects Values-Driven Culture - Be part of a people-first organization grounded in GRIT: Growth, Resilience, Integrity, and Teamwork Stability & Longevity - Join a company known for low turnover and long-term employment What You'll Do Executive Calendar, Inbox & Coordination Manage the CEO's calendars, integrating professional, personal, and family commitments Proactively identify and resolve scheduling conflicts and competing priorities Monitor and triage inbox communications, flag urgent items, and draft responses as appropriate Serve as a liaison between the CEO, internal teams, household contacts, and external partners Maintain strict confidentiality in all communications and activities Property & Vendor Management Coordinate maintenance, scheduling, and vendor relationships for multiple personal and rental properties Manage contractors and service providers to ensure timely, high-quality work Track budgets, expenses, documentation, and timelines related to property operations and renovations Ensure properties are maintained to established standards Household & Lifestyle Support Coordinate personal logistics, errands, and scheduling Support family-related logistics including travel, events, and daily needs Coordinate pet care and related scheduling as required Handle all personal matters with discretion, professionalism, and a service-oriented mindset Project & Team Coordination Support special projects across the CEO's business and personal ventures Coordinate with virtual assistants, contractors, and vendors to ensure quality and follow-through Track deliverables, maintain documentation, and ensure deadlines are met Event & Experience Planning Plan and coordinate personal and small professional events Manage logistics, vendors, guest coordination, and timelines Ensure events and experiences reflect the CEO's expectations and standards What We're Looking For Education High school diploma or GED (required) Associate's or Bachelor's degree (preferred) Skills, Experience & Attributes Proven experience supporting a senior executive, entrepreneur, or family office Exceptional organizational, time-management, and prioritization skills Experience managing vendors, contractors, and remote support resources Strong written and verbal communication skills Proficiency with Microsoft Office, email, calendar systems, and digital scheduling tools High emotional intelligence and sound judgment Absolute discretion and professionalism when handling confidential information Calm, adaptable, and solutions-focused under pressure Detail-oriented with a strong sense of ownership and accountability Anticipates needs and takes initiative without waiting for direction Service-oriented mindset with a genuine desire to make life easier for others REQUIREMENTS Authorization to work in the United States without current or future employer sponsorship Ability to verify identity and employment authorization (Form I-9) Eligibility to access information or technology governed by U.S. export control laws (including 10 C.F.R. Part 810, EAR, and/or ITAR), where applicable Willingness to undergo a background check in accordance with applicable laws Willingness to undergo a pre-employment drug screen in accordance with company policy and randomized drug screens during employment Ability to meet the posted work schedule and work required hours Ability to maintain reliable attendance and punctuality Willingness to follow all company safety policies and procedures Willingness to complete required safety and compliance training Ability to perform the essential functions of the position, with or without reasonable accommodation Ability to maintain professional conduct aligned with company values and expectations ADDITIONAL REQUIREMENTS FOR THE POSITION Ability to work primarily on-site with flexibility for off-site coordination and occasional travel Ability to adjust schedule as needed to support executive priorities Ability to lift, carry, or move items up to 25 lbs as needed Work Environment Primarily office-based role with frequent coordination across business and personal environments Regular interaction with executive leadership, vendors, and external partners Occasional travel and non-standard hours based on executive needs Professional, confidential, and fast-paced environment READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

We're hiring an Operations Coordinator-Executive Assistant to Provide project-based and regional-focused general administrative and operations support that directly assists and liaisons with the Regional Principal. This role requires the utmost professionalism, self-direction, flexibility, expert communication, trust, privacy, timely follow-up and coordination. Most importantly, the highest level of client-care and long-term relationship consideration is expected for all assigned and assumed tasks, requests and directives. Responsibilities include coordinating with and supporting various Project Build/Service teams, Dowbuilt department heads, critical community professionals/interests/events, and high-value client/partner facing efforts. In addition to day-to-day responsibilities, an essential component of this role is to champion and nurture a healthy, enduring culture of trust, honesty, hard work and respect for the entire SoCal region. This means continuing some longstanding company traditions and values for our current employees, while fostering a supportive and unique culture for this growing team. It is essential to grasp the emerging operational needs in Southern California and proactively engage the appropriate department heads in Dowbuilt's Seattle office. WHAT YOU'LL DO Executive Assistance Manage Regional Principal's calendar and appointments as necessary (e.g., daily/weekly basis) Book Regional Principal travel arrangements, including but not limited to flights, rental cars and accommodations/services, reservations, etc. Collect, code and submit receipts/invoices for expenses, reports and reimbursements Scan, copy, sort, send and file documents for Regional Principal upon request Track whereabouts of Regional Principal as best as possible and serve as key-liaison for that information internally (w/ due respect to personal privacy and as appropriate) and on a confidential “need-to-know” basis externally Assist and coordinate with Regional Principal proactively in terms of providing regular and meaningful client experiences and care/service-oriented opportunities, visits, gifts, communications, events, moments and experiences. Employee Support and Engagement Help identify and participate in local recruiting and industry events to increase Dowbuilt awareness Build social and work events that enhance cultural awareness, training and learning opportunities. Ensure our employees have the tools and necessities to create an optimal office working environment. Recognize regional employee birthdays, milestone anniversaries, and other celebratory events. Assist new hires with office, facilities, jobsite orientations, required trainings, startup paperwork and any expense reimbursements and timecard tracking in HH2 Occasionally book travel arrangements on behalf of project teams with approval from Regional Principal Occasionally assist project teams with misc. support tasks such as coordinate lunch deliveries for client meetings, drop packages to project job sites, etc. Regional Office/Facilities Support Manage reception and entry areas to ensure an “always-ready and welcome” presentation via in-person communication, signage, cleanliness, organization and professional image for Dowbuilt Manage all daily shipping/receiving activities - including tracking and coding outgoing shipments and maintaining relationships with service providers Manage magazine, newsletter and other publication subscriptions for region's various offices/facilities Order supplies related to business development, marketing and other events as needed; organize, and code all related expense invoices Coordinate and schedule regular office maintenance, cleaning, services and repairs Manage all office furniture requests, orders and maintenance and returns Develop awareness and proactive management of regional and office budgets & expenses Support the Facilities/Equipment Manager with various needs/requests when time allows (e.g., warehouse, office, equipment and vehicle tracking, assignments, registration, service, invoicing, transport, etc.) IT Team Support Assist with basic IT issues/needs from employees; submit Assist tickets as appropriate on behalf of employees Work with IT help desk to ensure new office-based employees are set up with laptops/endpoints, docking station, monitors, cameras, headsets and all appropriate software, apps, permissions, etc. before their first day Provide support as needed to Project Teams that are setting up and running temporary site offices Marketing Team Support Run local events and volunteering, working with National Marketing and Events Coordinator Coordinate local content for The Level and various company meetings Coordinate local communications and staff meetings in sync with Regional Principal Order regional photography, signage, decorations, stationery and business cards Support employee's access to branded items, including apparel, jobsite signage, and office signage Assist local principal with promotional initiatives, architect dinners, coordination of jobsite events HR/Recruiting and Safety Team Support I-9 verification for all field and office hires across region Partner with the Recruiting and Onboarding Manager to ensure a smooth and consistent onboarding, orientation and training experience for regional new hires Serve as regional Safety and Training coordinator to ensure compliant safety training and employee training/development coordination and documentation; Support site safety setup as time allows ESSENTIAL FUNCTIONS Ability to work effectively from home, office, jobsite or remotely while traveling Ability to work between the hours of 8am and 4:30pm PST and flexibility to work beyond these hours as needed. Must be able to travel up to once per month for recruiting and industry events, and to support Dowbuilt employees in the region Must be highly proficient in basic technology including MS Office Suite Demonstrate discretion and treat all proprietary company information as strictly confidential outside, and in some cases within, the company Self-directing, ability to work autonomously; adapt quickly and effectively to changing circumstances. Must comply with Dowbuilt's drug and alcohol policy Must pass a criminal background check and pre-employment drug screen WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Operations Coordinator-Executive Assistant, you'll need: Minimum of 3 years' office management, administrative, or executive assistance experience required Bachelor's degree in business administration, human resources, or related field OR equivalent professional experience Bilingual English/Spanish is preferred Communicate ideas and information clearly in written, verbal and/or graphic formats MS Office Suite expertise required; Smartsheet strongly preferred Experience with web-based solutions such as Smartsheet, Egnyte, Slack and Fieldwire Technical aptitude and the ability to quickly learn new technologies and information systems Excellent resourcefulness and problem-solving skills Business acumen - including strong problem-solving skills, critical thinking and willingness to be vocally self-critical Ability to handle sensitive, private and confidential information Motivated, dependable, honest and trustworthy Ability to be an active listener, ask for help and suggest solutions Ability to manage stress and maintain composure in challenging situations Enthusiasm for fostering inclusive work environment, leading diverse teams, and a commitment to increasing equity for all employees Strong organizational, personal and time management skills Operate with a high level of integrity and emotional intelligence Establish and maintain effective relationships with management, employees, vendors, and public Tactful, resourceful, inquisitive, and diplomatic Flexible and adaptable: the ability to switch gears and balance multiple priorities effectively U.S. work authorization WHAT WE OFFER We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life: Competitive pay commensurate with skills and experience 100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (35% medical coverage for dependents), first of the month following DOH 401(k) retirement savings plan with employer profit sharing contribution Company-paid short-term disability policy for all full-time employees 8 paid holidays each year, no waiting period Paid Time-Off (PTO) Mentorship and career development opportunities Annual discretionary bonus Opportunities for travel, if desired The pay range for this position is $75,000 - $90,000 DOE WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service-all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest , Architectural Record , and Dwell . The Dowbuilt culture is one of care-care for our employees, clients, and the talented craftspeople we partner with-resulting in care for the incredible designs we bring to life. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We're hiring an Operations Coordinator-Executive Assistant to Provide project-based and regional-focused general administrative and operations support that directly assists and liaisons with the Regional Principal. This role requires the utmost professionalism, self-direction, flexibility, expert communication, trust, privacy, timely follow-up and coordination. Most importantly, the highest level of client-care and long-term relationship consideration is expected for all assigned and assumed tasks, requests and directives. Responsibilities include coordinating with and supporting various Project Build/Service teams, Dowbuilt department heads, critical community professionals/interests/events, and high-value client/partner facing efforts. In addition to day-to-day responsibilities, an essential component of this role is to champion and nurture a healthy, enduring culture of trust, honesty, hard work and respect for the entire SoCal region. This means continuing some longstanding company traditions and values for our current employees, while fostering a supportive and unique culture for this growing team. It is essential to grasp the emerging operational needs in Southern California and proactively engage the appropriate department heads in Dowbuilt's Seattle office. WHAT YOU'LL DO Executive Assistance * Manage Regional Principal's calendar and appointments as necessary (e.g., daily/weekly basis) * Book Regional Principal travel arrangements, including but not limited to flights, rental cars and accommodations/services, reservations, etc. * Collect, code and submit receipts/invoices for expenses, reports and reimbursements * Scan, copy, sort, send and file documents for Regional Principal upon request * Track whereabouts of Regional Principal as best as possible and serve as key-liaison for that information internally (w/ due respect to personal privacy and as appropriate) and on a confidential "need-to-know" basis externally * Assist and coordinate with Regional Principal proactively in terms of providing regular and meaningful client experiences and care/service-oriented opportunities, visits, gifts, communications, events, moments and experiences. Employee Support and Engagement * Help identify and participate in local recruiting and industry events to increase Dowbuilt awareness * Build social and work events that enhance cultural awareness, training and learning opportunities. * Ensure our employees have the tools and necessities to create an optimal office working environment. * Recognize regional employee birthdays, milestone anniversaries, and other celebratory events. * Assist new hires with office, facilities, jobsite orientations, required trainings, startup paperwork and any expense reimbursements and timecard tracking in HH2 * Occasionally book travel arrangements on behalf of project teams with approval from Regional Principal * Occasionally assist project teams with misc. support tasks such as coordinate lunch deliveries for client meetings, drop packages to project job sites, etc. Regional Office/Facilities Support * Manage reception and entry areas to ensure an "always-ready and welcome" presentation via in-person communication, signage, cleanliness, organization and professional image for Dowbuilt * Manage all daily shipping/receiving activities - including tracking and coding outgoing shipments and maintaining relationships with service providers * Manage magazine, newsletter and other publication subscriptions for region's various offices/facilities * Order supplies related to business development, marketing and other events as needed; organize, and code all related expense invoices * Coordinate and schedule regular office maintenance, cleaning, services and repairs * Manage all office furniture requests, orders and maintenance and returns * Develop awareness and proactive management of regional and office budgets & expenses * Support the Facilities/Equipment Manager with various needs/requests when time allows (e.g., warehouse, office, equipment and vehicle tracking, assignments, registration, service, invoicing, transport, etc.) IT Team Support * Assist with basic IT issues/needs from employees; submit Assist tickets as appropriate on behalf of employees * Work with IT help desk to ensure new office-based employees are set up with laptops/endpoints, docking station, monitors, cameras, headsets and all appropriate software, apps, permissions, etc. before their first day * Provide support as needed to Project Teams that are setting up and running temporary site offices Marketing Team Support * Run local events and volunteering, working with National Marketing and Events Coordinator * Coordinate local content for The Level and various company meetings * Coordinate local communications and staff meetings in sync with Regional Principal * Order regional photography, signage, decorations, stationery and business cards * Support employee's access to branded items, including apparel, jobsite signage, and office signage * Assist local principal with promotional initiatives, architect dinners, coordination of jobsite events HR/Recruiting and Safety Team Support * I-9 verification for all field and office hires across region * Partner with the Recruiting and Onboarding Manager to ensure a smooth and consistent onboarding, orientation and training experience for regional new hires * Serve as regional Safety and Training coordinator to ensure compliant safety training and employee training/development coordination and documentation; Support site safety setup as time allows ESSENTIAL FUNCTIONS * Ability to work effectively from home, office, jobsite or remotely while traveling * Ability to work between the hours of 8am and 4:30pm PST and flexibility to work beyond these hours as needed. * Must be able to travel up to once per month for recruiting and industry events, and to support Dowbuilt employees in the region * Must be highly proficient in basic technology including MS Office Suite * Demonstrate discretion and treat all proprietary company information as strictly confidential outside, and in some cases within, the company * Self-directing, ability to work autonomously; adapt quickly and effectively to changing circumstances. * Must comply with Dowbuilt's drug and alcohol policy * Must pass a criminal background check and pre-employment drug screen WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Operations Coordinator-Executive Assistant, you'll need: * Minimum of 3 years' office management, administrative, or executive assistance experience required * Bachelor's degree in business administration, human resources, or related field OR equivalent professional experience * Bilingual English/Spanish is preferred * Communicate ideas and information clearly in written, verbal and/or graphic formats * MS Office Suite expertise required; Smartsheet strongly preferred * Experience with web-based solutions such as Smartsheet, Egnyte, Slack and Fieldwire * Technical aptitude and the ability to quickly learn new technologies and information systems * Excellent resourcefulness and problem-solving skills * Business acumen - including strong problem-solving skills, critical thinking and willingness to be vocally self-critical * Ability to handle sensitive, private and confidential information * Motivated, dependable, honest and trustworthy * Ability to be an active listener, ask for help and suggest solutions * Ability to manage stress and maintain composure in challenging situations * Enthusiasm for fostering inclusive work environment, leading diverse teams, and a commitment to increasing equity for all employees * Strong organizational, personal and time management skills * Operate with a high level of integrity and emotional intelligence * Establish and maintain effective relationships with management, employees, vendors, and public * Tactful, resourceful, inquisitive, and diplomatic * Flexible and adaptable: the ability to switch gears and balance multiple priorities effectively * U.S. work authorization WHAT WE OFFER We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life: * Competitive pay commensurate with skills and experience * 100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (35% medical coverage for dependents), first of the month following DOH * 401(k) retirement savings plan with employer profit sharing contribution * Company-paid short-term disability policy for all full-time employees * 8 paid holidays each year, no waiting period * Paid Time-Off (PTO) * Mentorship and career development opportunities * Annual discretionary bonus * Opportunities for travel, if desired The pay range for this position is $75,000 - $90,000 DOE WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service-all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell. The Dowbuilt culture is one of care-care for our employees, clients, and the talented craftspeople we partner with-resulting in care for the incredible designs we bring to life. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.