Administrator jobs at Clean Harbors

Qualifications What does it take to work for HPC-Industrial? High School diploma or equivalent (required); Ability to perform multiple tasks simultaneously. Strong interpersonal and customer service skills. Valid Driver's License and clean Motor Vehicle Record. About HPC-Industrial HPC-Industrial, a Clean Harbors company, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees. HPC-Industrial is an equal opportunity employer. HPC-Industrial is a Military & Veteran friendly company. * HPC Responsibilities * Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times * Must show ability to take full responsibility for all facets of assignments. * Accounts receivable / payable experience preferred * Various Admin duties

Title: Contract Administrator/Contract Risk Specialist Duration: Permanent Shift: M-F; 8 AM - 5 PM with some flexibility. Pay: Starting at 60k depending on experience. Key Responsibilities/Essential Job Functions Preparation of standard customer agreements and amendments, including Waste Management Agreements, routing, and filing as appropriate. Coordinates with Field Services department regarding contract documentation for Field Services jobs. Management of Salesforce customer and vendor accounts, including entry of agreements and updating internal tracking systems for renewals, amendments, divestitures, and acquisitions. Management of I5/Sales Force customer accounts, vendor codes and waste codes. Daily task tracking and monitoring using CanBam (task management and scheduling system). Administrative work includes: Establishing and managing changing priorities, answering requests, providing updates to internal groups, researching company acquisitions, and doing investigative troubleshooting. Minimum Qualifications Bachelor's degree in business administration, pre-law, legal studies or related field will be considered. Advanced capability in MS Word with good knowledge of other MS Windows based applications such as MS Excel, SharePoint, Salesforce, and other company-specific applications. Ability to work with minimum supervision and to set goals independently (meeting regulatory and business driven due dates). Attention to detail to ensure documents are accurate and risk management issues or questions are adequately addressed. Strong problem-solving and research skills to find effective solutions for a variety of potential issues. Three or more years' related experience in the legal field as a paralegal, legal assistant, or administrative assistant preferred.

Benefits: 401(k) Company parties Competitive salary Dental insurance Employee discounts Free uniforms Health insurance Opportunity for advancement Paid time off MUST HAVE MEDICAL PRACTICE ADMINISTRATOR EXPERIENCE OF 3+ YEAR About us We are professional, agile, professional and our goal is to PROVIDE ORTHOPEDIC TREATMENT TO OUR PATIENTS . Our work environment includes: Modern office setting Growth opportunities SEEKING EXPERIENCED PRACTICE ADMINISTRATOR FOR NEW YORK BASED MEDICAL PRACTICE. MUST HAVE PRACTICE ADMINISTRATOR EXPERIENCE. MANHATTAN AND BOROUGHS AREA- CURRENTLY EXPANDING. MUST HAVE RELIABLE TRANSPORTATION - Report directly to the ADMIN TEAM - Communicate with patients, surgeons, and other healthcare professionals to ensure smooth and efficient scheduling process - Obtain necessary medical records and documentation - Verify insurance coverage and obtain pre-authorization - Supervise and manage team of office managers, front desk, medical assistants, and providers - Collaborate with billing department to ensure accurate and timely billing - Provide administrative support to the admin team as needed -Case manage patients files -Assist in the office with front desk/translating when needed/Medical assistant when needed ```Qualifications``` - Previous experience in a medical office or providing medical administrative support is required with at least 3+ years in an adminstration role -Experience as a legal assistant is a plus - Proficiency in using medical scheduling software such as eClinicalWorks is preferred - Knowledge of HIPAA regulations and ability to maintain patient confidentiality is essential - Strong organizational skills with attention to detail to ensure accurate scheduling and documentation - Excellent communication skills, both written and verbal, to effectively interact with patients, surgeons, and other healthcare professionals. - Familiarity with medical terminology is preferred - Ability to multitask and prioritize tasks in a fast-paced environment - Strong computer skills, including proficiency in Microsoft Office Suite Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job Type: Full-time Pay: $100,000-150,000 per year Benefits: Paid time off health insurance 401k Schedule: 8-9 hour shift Monday to Friday Education: Bachelors Required Experience: MEDICAL PRACTICE ADMINISTRATOR: 3 years (Required) Language: Spanish (Preferred) AND ENGLISH Willingness to travel: 25% (Required) Work Location: In person

Do you want to become an employee-owner for a mission-driven, growth focused company? Do you approach your work with passion and dedication? About the Company Sun Light & Power drives the total adoption of clean energy by designing, building, maintaining, and advocating for clean energy solutions so future generations inherit a healthy planet. We are committed to delivering an exceptional customer experience by always innovating and acting with dedication and passion. We are proud to be certified B-Corporation and this influences our way of working. We make intentional decisions considering sustainability, positive impact on our community and growing profit for the prosperity of our employee-owners. We are a company that strives for a healthy life-work balance and a dog friendly environment. Position Description: Our System Performance team is dedicated to maximizing uptime for our customers' Photovoltaic and Solar Thermal systems. With skilled technicians and strong customer support, we ensure our systems meet high standards while delivering fast, professional service. The Service Administrator will monitor the support line as the first point of contact for clients requiring service on their existing SLP systems, ensuring they receive fast, friendly, and professional service that reflects our commitment to quality and reliability. Responsibilities: Initial triage for incoming calls & voicemails Warranty issues Service issues Salesforce entry of trouble tickets Create diagnostic, service & cleaning quotes Obtain client approval of quotes Invoicing Work with collections agency Work with monitoring company Outreach to low-performing system owners Manage commercial portfolios, maintain long-term customer relationships Key Experiences: We prefer candidates with solar industry experience including: An understanding of the key vulnerabilities to reliable performance of a solar power or solar thermal system. An understanding of PV and ST (solar thermal) components. A strong understanding of various monitoring & controller products on the market to interpret information for remote troubleshooting and convey to customers. Experience with Salesforce strongly preferred Experience with Sage is a plus Familiarity with legacy inverters and monitoring systems a plus Qualifications: Good customer management skills Strong time management and organizational skills Excellent communications skills - both verbal and written Experience reading and understanding contracts a plus Ability to act independently to make appropriate workflow decisions Solar experience desirable Able to type 50 wpm Benefits: Sun Light & Power offers a comprehensive benefits package that includes, but is not limited to: Health - Sun Light & Power offers 8 different medical plans through Health Net and Kaiser. We also offer coverage for dependent benefit costs per company policy. Dental - Sun Light & Power covers 100% through Beam Vision - Sun Light & Power covers 100% through Beam Long-term disability insurance: Sun Light & Power covers 100% FSA, HSA and Commuter program 13 PTO days, 9 paid holidays 2 paid days for volunteering 401(k) retirement plan - Sun Light & Power will match 50% of 401(k) deferments, up to $1,000 $500 annual stipend for tuition Company Stock - Sun Light & Power annually allocates 8% of our 1,000,000 issued shares of the company to ESOP Participants based on a formula considering the number of employees, employee's years of service and employee's total compensation. Shares are vested over a 6-year period. Work Environment & Physical Requirements: While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job. Equal Employment Opportunity Statement: It is the policy of Sun Light & Power to provide equal employment opportunity to all persons without regard to sex, race, color, national origin, ancestry, citizenship, religion, age, physical or mental disability, medical condition, sexual orientation, gender identity or gender expression, military or veteran status, marital status, registered domestic partner status, genetic information, or any other basis protected by applicable federal or state law. This policy applies to all aspects of employment, including but not limited to: recruitment, selection, training, promotion, transfer, compensation, demotion, termination, etc.

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe. At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers. Ameresco is currently seeking a self-motivated Construction & Engineering Contract Administrator to join our fast-paced, energetic Administration Team. NOTE: This position is a part-time, remote-based role responsible for providing coverage to the Midwest/Southeastern states of the region. Responsibilities: Preparation, execution and recording of small labor purchase orders, construction subcontracts, professional services agreements, engineering agreements, maintenance agreements, and change order management. Administration of subcontracts by securing and maintaining the contractual obligations such as insurance certificates, performance & payment bonds, certified payroll reports, W-9s, lien waivers, etc. Assists the Accounts Payable department by reviewing subcontractor and vendor invoices for compliance with contractual obligations. Secure all necessary approvals and ensure that standard company procedures and controls are followed. Perform other duties as needed. Minimum Qualifications: High school diploma or an equivalent. Minimum of two (2) years' experience in contract administration or related work experience. Additional Qualifications: Proficiency with the MS Office Suite, including advanced Excel skills. A general knowledge of the standard contract templates and language is desired. Solid analytical, oral, and written communication skills. Good understanding of accounting and be extremely detail oriented. Highly dependable and a flexible team player focused on customer satisfaction. Excellent organizational skills demonstrating ability to handle and follow through on multiple tasks and priorities within an entrepreneurial, customer-focused environment. Knowledge of commonly used concepts and practices and procedures within the engineering & construction field and within the general contract administration function. Knowledge of multi state and federal construction law is strongly desired. #LI-BLP Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans. All official communications from Ameresco will originate from **************** email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO Ameresco is an Equal Opportunity Employer.

HPC-Industrial, powered by Clean Harbors, in Long Beach, CA is looking for an Industrial Services Administrator to join their safety conscious team!This team member is responsible for the successful execution of all administrative duties at our customer location daily. TheIndustrial Services Administrator serves as representative of HPC-Industrial n creating a continuous working relationship with clients/customers. The Field Administrator is responsible for the safe and proper execution of HPC-Industrial jobs across all service lines in accordance with client and business requirements and company policies, practices and procedures. Transitioning Military, this is a great opportunity to leverage your skills and training as you return to civilian life. Why work for HPC-Industrial? Health and Safety is our #1 priority, and we live it 3-6-5! Competitive wages Comprehensive health benefits coverage after 30 days of full-time employment Group 401K with company matching component Opportunities for growth and development for all the stages of your career Generous paid time off, company paid training and tuition reimbursement. Positive and safe work environments

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. Under limited direction, this position is responsible for supporting one or more business units in the capture and management of international direct commercial sales contracts. Areas of responsibility include review of customer requests for proposals, interfacing with the Law Department regarding terms, conditions and contract structure, proposal review, contract preparation, negotiation, and administration, verifying export classification and foreign restrictions, and customer interface to provide for contract award and fulfillment in accordance with company policy. In conjunction with the Law Department and other supporting functions, reviews, interprets, recommends, and negotiates contractual terms and conditions and interprets established policies, procedures, and standard practices to develop proactive plans to ensure contract activities achieve desired objectives and timetables. Represents the organization as the primary administrative contact on assigned contracts. DUTIES AND RESPONSIBILITIES: * Reviews bids and proposals to ensure compliance with company policy, U.S. export and other applicable regulations, and customer solicitation requirements. * Supports or leads customer negotiations as required. * Liaisons between Law Department, Strategic Development, Program Management, Engineering, Pricing, Subcontracts, International Trade Compliance, and Finance to ensure appropriate cross-functional input and alignment for proposals, negotiations, and contracts execution. * Reviews drafts as necessary, and negotiates terms and conditions of non-disclosure, teaming, license, and memorandum of understanding agreements. * Interfaces with the Law Department to review and modify contract documents including terms and conditions. * Represents the organization as the primary contact and maintains customer relations for assigned commercial international and Foreign Military Sales captures, proposals, and contracts. * Identifies contract issues, responds to a variety of complex inquiries and supports leadership in developing innovative solutions. * Advises management of contractual rights and obligations and provides interpretation of terms and conditions. * May participate in proposal and pricing reviews with program management and customer representatives. * Maintains an awareness of regulatory changes and their impact on international contracts, including U.S. export and import controls, Foreign Corrupt Practices Act (FCPA) and anti- boycott compliance. * Maintains, analyzes, updates, and develops various electronic and hard copy records. * Makes presentations as required and acts as a primary contact with customers and outside organizations. * Provides direction to professional or technical staff on contract matters. * May participate in the selection, development, and training of contract staff. * Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company. * Expected to work in a safe manner in accordance with established operating procedures and practices. * Additional Functions Other duties as assigned or required. We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply. Job Category Contracts/Sub Contracts/Purchasing Travel Percentage Required 0% - 25% Full-Time/Part-Time Full-Time Salary State California Clearance Level Secret Pay Range Low 89,180 City San Diego Clearance Required? Desired Pay Range High 155,825 Recruitment Posting Title International Contract Administrator Job Qualifications * Typically requires a bachelor's degree in business administration with an emphasis in contract administration or a related discipline, along with ten or more years of progressive professional experience in contract administration. Equivalent professional experience may be substituted in lieu of education. * Must have a thorough understanding of contract principles, theories, concepts, and regulations, and experience demonstrating a broad application of those practices, techniques, and standards. * Must be customer focused and possess: * the ability to develop innovative solutions to a variety of complex problems; * excellent verbal and written communication and presentation skills to accurately document and report findings and new concepts to a variety of audiences; * excellent interpersonal and leadership skills to influence and guide employees, managers, customers and other external parties; * the ability to organize, schedule, and coordinate multiple work phases; * the ability to lead less experienced professional employees; and, * excellent computer skills. Desirable skills include the fowling: * Experience in proposing, negotiating and managing international direct commercial sales (DCS) Contracts. * Working knowledge of SAP. * Experience with/knowledge of a variety of contract types: cost reimbursement, fixed price, incentive, award fee, time and material, and modifications thereto. * Experience in supporting the LOR/LOA process for Foreign Military Sales (FMS) Contracts. * Experience in managing overlapping FMS and DCS Contracts to a single customer. * Experience with International Traffic in Arms Regulations (ITAR) and export authorizations. * Experience with/knowledge of Guarantees and Letters of Credit. * Experience in interfacing with internal and external legal counsel on contractual transactions of high complexity. * Ability to work independently and as part of a team is essential as is the ability to work extended hours and travel as required. US Citizenship Required? Yes Experience Level Senior (8+ years) Relocation Assistance Provided? Yes Workstyle Hybrid

Office Services Administrator The Office Services Administrator is responsible for managing the daily operations of Lockwood's corporate office, ensuring a well-organized, secure, and efficient workplace. This role oversees office services, facilities management, and vendor coordination-including IT, security, and equipment-while also supporting executive leadership with administrative tasks and regulatory reporting. The Administrator plays a key role in enhancing the employee experience through onboarding, engagement programs, and internal events. Additionally, they manage technology-related services such as mobile devices and user access, contributing to the overall functionality and success of the organization. Responsibilities: Office Services: Acts as the property manager for Corporate Office by directing and managing support services and building operation functions. Acts as liaison with the landlord. Works with the third-party security vendor in maintaining the key fob system. Recommends office security best practices. Creates and manages Office Services' Budget and administers the office lease. Recommends and coordinates changes to company services that would be a cost savings or time benefit. Researches, recommends and leases appropriate office equipment. Also, maintains operation of such equipment by scheduling maintenance, communicating repairs and purchasing necessary materials. Oversee floor space utilization and any office projects. Receives, distributes, and coordinates the pickup of mail and packages. Maintains inventory of pantry and office supplies, ensuring all items are adequately stocked. Organize logistics for internal meetings including scheduling video conferencing setup, catering, preparing meeting materials, and maintaining conference room areas. Places orders for name tags, ID badges and /or business cards, upon hire or as needed. Updates and maintains the Lockwood Main Office and Community Directories. Administrative: Provide administrative support for the Executive team as needed. Produce weekly Management Reports. Completes monthly lender reporting. Complete regulatory requirements for HUD/MSHDA as directed. Prepares and distributes seasonal safety reminders along with applicable policies and tracking logs. Places orders for marketing sales materials (i.e. Brochures, etc.) Completes Replacement Reserves processing and tracking for HUD, MSHDA and lenders. Collects & prepares all property Service Contracts. Prepares W-9s for signature as needed 1099 administration. Employee Experience: Ensure all new hires are onboarded seamlessly. Proactively prepares their office area, equipment, and supplies in advance. Assists HR with coordinating special events including charitable initiatives, etc. Administers the company's Years of Service recognition program. Technology: Assists in managing various technology resources in collaboration with the third-party IT vendor. Oversees the company's mobile phone program. Responsibilities include issuing company phones to employees, retrieving them upon termination, and monitoring costs and invoices. Additionally responsible for analyzing usage and expenses to identify opportunities for cost savings. Manages user activation/creation/deletion for all RealPage products Qualifications: Four-year degree in business or facilities management and/or a minimum seven years' experience as an Office Administrator, Office Manager or equivalent. Proficiency in Microsoft Suite products. Superior attention to detail Excellent written and oral communication skills Ability to build relationships with internal and external stakeholders. An enthusiastic attitude. Ability to multi-task, take initiative and bring new ideas to the team. Follow through and complete projects with minimal supervision. Fosters a collaborative and supportive environment, assisting peers and team members as needed

Integrated Global Services is an international provider of surface protection solutions headquartered in Virginia, USA. We operate operational hubs, subsidiaries, and sales offices around the world to service our global clients. We have over 30 years of experience helping customers solve metal wastage and reliability problems in mission critical equipment and are an industry leader in the development and application of solutions to corrosion and erosion problems in challenging operating environments. Please click on this link to learn about our company **************************** IGS is a specialist in global on-site solutions with extensive shop production capabilities. Our Technology Research Center helps the world's leading energy, power, and industrial companies solve their most critical surface engineering-related problems, improve coating and welding techniques, and evaluate material performance. Position Title & Overview Our Project Administrators are accountable for all health, safety, environmental, and quality programs and policies for IGS. They will provide general project-focused support to the operations team and support IGS strategic growth objectives through execution of quality projects that directly impact the scalability and efficacy of IGS. This position will work most often under the direction of the associated Project Manager of the project, or the Operations or Regional Manager by default. Essential Duties & Responsibilities (Around 15% Travel) Regularly audit job files including project closeout checklists and documentation completeness and accuracy. Audit personnel certifications (TWIC cards, passports, technician certification, etc). Employee skill development (Talent LMS) Complete a regular inventory of work-related clothing gear (eg. Coveralls and work t-shirts). This should occur at least three times per season Order work-related clothing gear on a seasonal basis, and as needed Update employee documents in payroll/HR system ADP (passports, TWIC, certifications, etc). Pre-Site Coordination Client Badge Applications Arrange safety courses and trainings for new client sites Confirm validity of past trainings for repeat client sites Travel logistics (flights, transport, lodging) Book flights, rental cars, buses, trucks, or other transportation Create Project Workbook for project manager Background check and drug screening (if required by client) Request work permits for foreign countries Complete and submit visa applications for work in foreign countries Confirm validity of employee documents needed for client site (driver's license, visas, TWIC cards, passports, OSHA 10, etc.) Determine PPE needs for crew (coveralls, t-shirts, etc). On-Site Support Time management of ADP including per diem for several employees Cost tracking (hours worked, flights, rental cars, accommodations, consumables, etc.) Pick up/drop off transportation to and from airport as needed Coordination of laundry services for coveralls Purchase and pickup consumables as needed or requested by project manager Evaluation distribution and collection Provide HR support as needed Demobilization plan (booking return flights from project) Post-Job Scan project book documents and check for completeness and accuracy Send documentation such as DSO's/Near Misses/First Aid/ JSA's, etc., to the safety department Send Counseling/Misconduct documentation to HR department and Field Service Director Close out personnel expense report for items related to project Qualified Applicants Must Have: Bachelor's degree or equivalent knowledge is preferred but not required Related experience of at least 3-5 years is required Strong organizational and planning skills and an attention to detail Highly effective communications and interpersonal skills to coordinate with others within and outside of the company Strong Microsoft Office computer skills (Excel, PowerPoint, Outlook, Word) Understand cost management and optimization of expenditures Ability to work in an industrial environment Ability to meet customer pre-access requirements such as occupational health examinations, training requirements, drug screens, background searches, etc.

**51491BR** **Company:** General Atomics Aeronautical Systems General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. Under general direction, this position is responsible for supporting one or more business units in the management of international contracts. Areas of responsibility include proposal review, contract preparation, negotiation, and administration, verifying export classification and foreign restrictions, and customer interface to provide for contract award and fulfillment in accordance with company policy. Reviews, interprets, recommends, and negotiates contractual terms and conditions and interprets established policies, procedures, and standard practices to develop proactive plans to ensure contract activities achieve desired objectives and timetables. Represents the organization as the primary administrative contact on assigned contracts. **DUTIES & RESPONSIBILITIES** + Reviews bids and proposals to ensure they meet company policy and customer solicitation requirements. + Identifies contract issues and provides leadership in developing solutions. + Participates in and may lead negotiating and modifying standard contracts and assists in negotiating and modifying non-standard contracts/subcontracts. + Reviews, drafts as necessary, and negotiates terms and conditions of non-disclosure, teaming, license, and memorandum of understanding agreements. + Advises management of contractual rights and obligations and provides interpretation of terms and conditions. + Maintains an awareness of regulatory changes and their impact on contracts/subcontracts, including export considerations. + Maintains, analyzes, updates, and develops various electronic and hard copy records. + Makes internal presentations and acts as a contact with customers and outside organizations. + Provides direction to assigned professional staff. + Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Functions Other duties as assigned or required. We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply. **Job ID#:** 51491BR **Job Category:** Contracts/Sub Contracts/Purchasing **Travel Percentage Required:** 0% - 25% **Full-Time/Part-Time:** Full-Time Salary **State:** California **Pay Range Low:** 73,700 **City:** Poway **Clearance Required?:** No **Pay Range High:** 128,780 **Recruitment Posting Title:** Contract Administrator **Job Qualifications:** + Typically requires a bachelor's degree in business administration with an emphasis in contract administration or a related discipline, along with six or more years of progressive professional experience in contract administration. May substitute equivalent experience in lieu of education. + Must have a complete understanding of contract principles, theories and concepts and be fully knowledgeable of practices, techniques, and standards. Must be customer focused and possess: + The ability to develop solutions to a variety of complex problems; + Excellent verbal and written communication and presentation skills to accurately document and report findings to a variety of audiences; + Excellent interpersonal skills to influence and guide employees, managers, customers and other external parties; and, + Excellent computer skills. Ability to work independently or in a team environment is essential as is the ability to work extended hours and travel as required. + Experience negotiating and administering international contracts **US Citizenship Required?:** Yes **Experience Level:** Mid-Level (3-7 years) **Relocation Assistance Provided?:** Yes **Workstyle:** Hybrid

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring. Summary: Administrative Assistant responsible for assisting the site management team and IRA compliance team in tracking and reconciling all hours associated to PWA program. This position will last for the duration of the project and be 100% site based. Requirements: * Supports field employees by contacting corporate resources for issue resolution. * Assists and supplies data as requested for IRA compliance * Administers project documentation and filing systems using company guidelines. * Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines. * Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines. * Supports internal office processes and company policies. * Files safety paperwork and uploads to Procore using assigned naming conventions according to type of document. * Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors. * Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision. Stays current with professional and industrial best practices. * Must be able to work professionally with clients, vendors, employees, managers and supervisors. * Regular attendance is an essential requirement of the job. * Follow any other job-related duties/functions requested by the supervisor or onsite supervisors. * Help collect and confirm records, internally and from subcontractors. * Collect data on site from individuals enrolling into the Apprenticeship program. Safety: * Ensures that safety is the most important function, follows safe practices while working. * Reinforces safe behaviors and eliminates "at risk" behaviors. * Reports potentially unsafe conditions and uses materials and equipment properly. * Ensures Job Hazard Analysis (JHA's) occurs before scopes of work commence. * Adheres to and understands standard operating procedures. * Receives job- and task-specific training prior to work commencing. * Follows technical, quality and safety systems in place and determines appropriate action. * Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly. Qualifications: * HS Diploma or GED required, some college preferred. * 1-3 years office experience. * Employees must be physically capable of operating a vehicle safely, possess an appropriate valid driver's license. * Strong interpersonal and communication skills are required to ensure high quality, positive interfaces with the project team and administrative support functions who are based off-site. * Ability to multi-task and work independently when required. * Skilled in MS Office (Excel, Word, PPT and Outlook) * Understanding of business accounting and accounting systems. Anticipated base salary range: $20/hr. - $25/hr. The final agreed upon compensation is based on individual education, qualifications, experience, and work location. RES offers benefits that are effective first day of employment. These benefits include the following: * Medical, Dental and Vision * Health Savings Account with employer contribution * Flexible Spending Accounts * Basic Life and Voluntary Life * Short Term Disability * Accident, Hospital, and Critical Illness * 401 (k) plan with 6% company match * Paid Time Off (PTO) and Paid Holidays * Paid Parental Leave * Employee Referral Bonus and Wellness programs * Wellness Reimbursement Physical requirements and environment: The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally: Carrying, climbing, crouching, grasping, gripping, handling, kneeling, pinching, pulling, pushing, lifting, reaching, and stooping are required. Frequently: Standing and walking is required. Constantly: Reading, vision, repetitive motions, and sitting are required. Occasionally exposed to extreme cold, extreme heat, humidity, wet, noise, hazards and vibration in the working environment. We maintain a drug-free workplace. Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment. RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. #LI-Onsite

Remarkable people, trusted by clients to design and advance the world. Wood is recruiting for a Field Contract Administrator to join its Operations Americas business focusing on chemical manufacturing industry. This opportunity is onsite in Washington, WV. #LI-Onsite The Role This role supports project execution by coordinating and overseeing all construction-related activities throughout the project lifecycle. Responsibilities include participating in Front-End Loading (FEL) phases, reviewing designs for constructability, preparing detailed scopes of work, and ensuring contractor schedules align with project milestones. The position facilitates weekly progress meetings, manages documentation such as meeting minutes and schedules, and monitors contractor compliance with safety, quality, and regulatory standards. Additionally, the role assists with project controls, quality assurance, and incident management processes, provides technical advice, reviews timesheets, and contributes to lessons learned and post-job performance evaluations-ensuring all work is executed safely, efficiently, and in accordance with project specifications. Our Clients and Projects Designing the future. Transforming the world. Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability. What we can offer Meaningful and interesting projects delivered to leaders of industry across Operations Americas sector Flexible working arrangements that balance client, team and individual needs. Offering onsite working. Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. Flexible benefits package that can be adapted to suit your lifestyle Commitment to continued professional development through development plans tailored to individual needs and interests Global connections with leading industry experts around the world who are shaping the standards of our profession What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected: 5-10 years of experience in a manufacturing environment is preferred Knowledgeable of Occupational Health and Safety legislation in industrial regulations. Strong interpersonal skills and ability to work in team environment with differing backgrounds and experience levels Process Safety Management knowledge and/or experience Demonstrate ability to utilize computer software (word, excel, SharePoint, OneNote etc) High attention to detail and organizational ability Able to multitask, prioritize, and manage time efficiently Typical responsibilities Participate in all FEL activities. Understand and communicate critical milestone dates to Contractors. Attend design review meetings and complete constructability reviews. Assists with preparing a detailed construction scope of work. Review bid package information. (Lump Sum). Facilitate mandatory weekly contractor progress meetings. Publish meeting minutes. PM to provide awareness of RFI's and FCN's that are generated on project work so that if resolutions are needed, you'll have knowledge of the issues. Obtain required construction schedules from each contractor. Ensure each schedule complies with project milestone dates. Publish final baseline schedule. Review schedule weekly during construction progress meetings. Meet with area reps to determine potential impacts or delays to work within area. Makes Project Manager aware of any problem or potential problems either existing or anticipated. Provides oversight of project controls procedures and processes. Assists in the implementation of the quality assurance program. Interprets drawings and specifications. Provides advice to client on technical matters. Assists with the administration of back charges. Participates in the project safety process. DO NOT DIRECT WORK IN THE FIELD unless there is a safety issue. Makes sure work is executed in accordance with drawings and specifications. Engage in the process for collecting and communicating lessons learned. Compliance monitoring: Ensure contractors adhere to local regulations and Customers safety and stewardship standards. Scope of work review: Understand and review the scope of work with contractors. Safety permits: Ensure safe work permitting and job safety analysis processes are in place. Activity oversight: Monitor contractor work activities, stewardship performance, work quality, cost, and schedule. Incident Management: Follow incident management processes for contractors involved in incidents. Post-job assessment input: Provide input on the site contractor post-job assessment related to stewardship and contract performance. Reviewing and validating timesheets

Job DescriptionContract AdministratorLocation: Breckenridge, MI Company: Our Client Type: Long-Term Contract (Possible Extension or Direct Hire) Work Arrangement: Onsite Pay Rate: $30.00/hour Schedule: Monday - Friday | 8-hour days | 40 hours per week Benefits: Medical, Dental, Vision About the RoleOur Client is seeking a detail-oriented and experienced Contract Administrator to join their Renewable Operations team in Breckenridge, MI. This position plays a key role in managing contracts, purchase orders, and vendor relationships to ensure compliance, accuracy, and efficiency across multiple business functions. This is a long-term contract opportunity with strong potential for extension or direct hire. Key Responsibilities Serve as a liaison between Supply Chain, Facilities, Management, and vendors to ensure contract compliance. Gather data, prepare bid documents, and assist with terms, specifications, and contractor selection. Participate in pre-bid meetings and site tours to review bid packages. Maintain cost-of-service data within work management and cost systems. Approve and process invoices, reconciling materials and equipment charges against credit cards, ERS, or other purchase methods. Support project estimating and document contract changes. Assist in preparing and conducting contractor performance reviews. Ensure all work is performed in accordance with contract terms and company policies. QualificationsRequired: Associate Degree in Business Administration, Construction Engineering, or a related field (Bachelor's preferred). 3-5 years of experience in purchasing, facilities, billing, accounts payable, or contract administration. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Experience with Maximo and SAP systems. Preferred: Strong analytical and communication skills. Proven ability to manage multiple priorities in a fast-paced environment. Detail-oriented with a commitment to accuracy and contract compliance. Additional Details Location: 225 Enterprise Drive, Breckenridge, MI 48615 Business Unit: ENS Renewable Ops Wind GREC Timesheets: Weekly (Standard) Travel: None Join Our Client's team and contribute to the success of renewable operations through excellence in contract management and vendor coordination. Apply today to be considered for this long-term opportunity with the potential for growth and full-time hire. #IND1#ZR

This role supports both Southern Telecom (STI) and Southern Linc (LINC) and is responsible for ensuring that business processes are performed that support the following functions: issuing business licenses; support STI in all functions related to the development and administration of their contracts; ensure that billing discrepancies are resolved; and vehicle fleet administration. Job Requirements: A minimum of 5 years' experience in accounts payable and accounts receivable functions. A basic understanding of contract terms related to payments (and receivables) and rate escalations. Extensive experience in Microsoft Excel. Proficient in using other Microsoft Office products. Current experience working in LeaseNet, PowerPlan, and DocuSign a plus. Willingness to travel 25 percent of the time. Bachelor's degree in Business Management, Accounting, Finance, or other relevant disciplines preferred. Demonstrate and live the Southern Style in all areas of the business. Excellent written and verbal communication, organizational and interpersonal skills. Job Responsibilities: Southern Telecom Support all contract administration processes including running expiration reports and advising management when contracts are expiring. Send out rate escalation letters to customers. Ensure monthly lease payments are made in a timely fashion. Participate in monthly pre-billing meetings to examine any variances. Follow up with STI accounting resources to correct any errors discovered during the review process. Resolve billing discrepancies and disputes on both customer and supplier sides. Create Customer/Supplier profiles and lead kick-off meetings for any new contact or amendment. Set-up/made changes in Oracle and SIPS as necessary. Conduct contract research as needed to support the business. Manage STI badge requests. Work on special projects as assigned. Southern Linc Make updates/create vendors in SIPS for income generating tower leases. Resolve billing discrepancies and disputes with guidance and support from the Lease Administrator and Facilities Analyst. Support leased vehicles administration by processing Enterprise Fleet invoices and fuel card invoices. Manage the Business Licenses needed in various jurisdictions. Serve as the back-up for the Facilities Analyst.

This role supports both Southern Telecom (STI) and Southern Linc (LINC) and is responsible for ensuring that business processes are performed that support the following functions: issuing business licenses; support STI in all functions related to the development and administration of their contracts; ensure that billing discrepancies are resolved; and vehicle fleet administration. **Job Requirements:** A minimum of 5 years' experience in accounts payable and accounts receivable functions. A basic understanding of contract terms related to payments (and receivables) and rate escalations. Extensive experience in Microsoft Excel. Proficient in using other Microsoft Office products. Current experience working in LeaseNet, PowerPlan, and DocuSign a plus. Willingness to travel 25 percent of the time. Bachelor's degree in Business Management, Accounting, Finance, or other relevant disciplines preferred. Demonstrate and live the Southern Style in all areas of the business. Excellent written and verbal communication, organizational and interpersonal skills. **Job Responsibilities:** Southern Telecom Support all contract administration processes including running expiration reports and advising management when contracts are expiring. Send out rate escalation letters to customers. Ensure monthly lease payments are made in a timely fashion. Participate in monthly pre-billing meetings to examine any variances. Follow up with STI accounting resources to correct any errors discovered during the review process. Resolve billing discrepancies and disputes on both customer and supplier sides. Create Customer/Supplier profiles and lead kick-off meetings for any new contact or amendment. Set-up/made changes in Oracle and SIPS as necessary. Conduct contract research as needed to support the business. Manage STI badge requests. Work on special projects as assigned. Southern Linc Make updates/create vendors in SIPS for income generating tower leases. Resolve billing discrepancies and disputes with guidance and support from the Lease Administrator and Facilities Analyst. Support leased vehicles administration by processing Enterprise Fleet invoices and fuel card invoices. Manage the Business Licenses needed in various jurisdictions. Serve as the back-up for the Facilities Analyst. **Southern Company** (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 15898 Job Category: Supply Chain Company: Southern LINC

About us: Founded in 1990, LS Power is a premier development, investment, and operating company focused on the North American power and energy infrastructure sector, with leading platforms across generation, transmission and energy transition solutions. Since inception, LS Power has developed or acquired over 50,000 MW of power generation, including utility-scale solar, wind, hydro, battery energy storage, and natural gas-fired facilities. Through LS Power Grid, the Firm has built and operates approximately 780 miles of high-voltage transmission with another 350+ miles and multiple grid infrastructure projects currently under construction or development. Across its efforts, LS Power actively invests in and scales businesses that are accelerating the energy transition, including electric vehicle charging, demand response, microgrids, renewable fuels and waste-to-energy platforms. Over the years, LS Power has raised $65 billion in debt and equity capital to support North American infrastructure. Our Purpose, Mission, & Values: Our Purpose is to solve complex energy problems that improve the world Our Mission is to make lives better by developing a cleaner and more reliable energy ecosystem Our Values are the willingness to participate in and help strengthen our culture of integrity, Innovation, Teamwork, and Taking Ownership Our People create value and are our Most Valuable asset. We take our values of Integrity, Innovation, Teamwork and Taking Ownership seriously and ask candidates to think about how they can help us further enhance our culture with their specific skillsets, capabilities and experiences. Benefits We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth. We are committed to supporting employees' happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more. About the Role: LS Power is seeking a Contracts Specialist (Engineering, Procurement and Construction-Major Projects), who will have day-to-day responsibility for managing a portfolio of engineering, supply, construction and mixed-scope contracts for electricity transmission infrastructure projects across the United Sates. Responsibilities will include the identification of key contract responsibilities for all involved parties, tracking performance in accordance with applicable contracts and internal objectives, identifying and reporting performance deviations, and preparing appropriate corrective action plans. An ideal candidate is one who is willing to take responsibility for the successful management of each project relative to applicable contract requirements. This is an opportunity for a motivated candidate to join the world-class team of professionals responsible for developing, owning and operating LS Power's innovative and rapidly growing portfolio of electric transmission and resource infrastructure. You will work closely with LS Power's attorneys and project management staff in contributing to the success of LS Power's projects and, by extension, the company generally. You will be a valued and trusted resource and will guide management regarding consequential project decision-making. Responsibilities What you will do: Identify key contract delivery, schedule and performance requirements. Develop and implement practical contract compliance mechanisms. Be responsible for the day-to-day management and tracking of all relevant parties' progress relative to key contract metrics and requirements. Identify, report, document and track contract claims, elevating claims and briefing management as necessary. Evaluate counterparty claims relative to applicable contract terms and internal objectives. Analyze project issues and present clear, well-reasoned, recommendations reflecting a thorough appreciation of applicable business objectives and contract constraints. Serve as a liaison between LS Power's legal, engineering, construction and project management groups as issues arise. Collaborate with internal resources, external consultants and counterparties to resolve disputes. Qualifications Qualifications We want you on our team because you… Have experience with the management and administration of various commercial agreements under multiple project delivery methodologies, including design-bid-build, design-build and engineering, procurement and construction (“EPC”) agreements. Have experience managing internal and counterparty performance relative to schedule and budget requirements. Have experience with the intake, analysis and response to counterparty claims, including with respect to assessing and processing project change orders. Are highly organized, detail-oriented, and resourceful. Have excellent written and verbal communication and interpersonal skills. Can communicate effectively and professionally with a project management team, field personnel and sophisticated counterparties. Are an analytical, solutions-focused team player with the ability to collaborate effectively across multiple project groups. Have an independent work ethic with a demonstrated ability to manage multiple projects simultaneously. Have 2-5 years' experience in the construction and development industry, with experience in utility scale infrastructure projects preferred but not required. Ideally you also have... A J.D. Degree or a Bachelor's Degree in construction management, business administration or a related field. Experience managing engineering, procurement and/or construction contracts in multiple regions throughout the United States. Experience negotiating commercial agreements (including contracts, change orders and claim settlements) with engineers, suppliers and contractors. Experience with the development, engineering and construction of electricity generation and/or transmission projects. Experience working at an infrastructure developer or a construction firm supporting large-scale projects. Knowledge of the power generation and electric utility industries.

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more. We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities. Come join our award winning 12,000 strong organization as we fuel the world and each other! Summary: This position is in the Contract Administration Group reporting to the Director of Contract Administration and supports the Crude, Produced Water and Bakken Natural Gas commercial group. The position involves working as an integral part of the contracts team, performing contract administration for the crude/water/Bakken gas business line which includes gathering, long-haul pipeline and terminal assets. This position is located in Houston and is based on an in-office work schedule. Essential Duties and Responsibilities: * Collaborate across the business lines to ensure processes are followed and needs are met. * Set-up contracts and related data in various systems including, but not limited to, Agiloft, SAP, RightAngle, and DocuSign * Prepare contracts for execution. * Communicate with business lines about contractual issues and deadlines affecting them. Develop and maintain reports that support this activity. * Support integration efforts across various business units. * Meet SOX and other governmental requirements as established for this department. * Perform counterparty setup to move third parties through the due diligence process. * Monitor Minimum Daily Quantity commitments as needed on a commercial basis. Required experience is commensurate with the selected job level: * A Bachelor's degree or equivalent experience and 2-5 years of relevant job-related experience. * 5 years of industry experience in lieu of a degree. * Strong Microsoft Word and Excel skills * Strong computer and research skills * Strong organizational skills Preferred Qualifications: * Prior Crude/Gas contract administration experience a plus * Prior midstream energy experience a plus * Knowledge of Agiloft and SAP systems a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * In-office working conditions. * Must be able to remain in a stationary position 75% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be requested. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Estimating Coordinator Company: Owen Electric Company, Inc. Company Owen Electric Company (OEC) is a rapidly growing, large electrical contractor delivering complex industrial, mission-critical, and commercial projects across the Southeast. We are driven by a field-first culture, operational excellence, and an unwavering commitment to Safety, People, and Quality. As we continue to expand, we are building out a best-in-class preconstruction and estimating function to support our growth trajectory We are seeking a highly organized and proactive Estimating Coordinator to support our preconstruction and estimating teams. This individual will be responsible for managing the flow of information, assembling proposal packages, maintaining databases, and ensuring our estimating efforts are executed with accuracy, speed, and professionalism. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and brings a service-oriented mindset to support multiple senior estimators and preconstruction leaders.Key Responsibilities Proposal & Bid Coordination Track bid opportunities, RFPs, and prequalification requests in collaboration with business development and estimating. Coordinate receipt and distribution of drawings, specifications, and addenda to the appropriate estimating teams. Prepare, format, and assemble final proposal and bid submission packages, ensuring alignment with client requirements and company standards. Manage bid calendars and ensure timely delivery of all required documents and forms. Document & Data Management Maintain estimating databases, vendor contact lists, and bid logs with accuracy and completeness. Upload and organize project documents in SharePoint and ensure proper folder structures and naming conventions are followed. Assist in maintaining historical bid data for use in benchmarking and budgeting. Subcontractor & Vendor Engagement Issue bid invitations to subcontractors and vendors using company platforms. Manage and track bid responses, follow up as needed to ensure competitive coverage across all scopes. Support the estimators by preparing scope comparison spreadsheets and organizing incoming proposals for review. Internal Team Support Schedule and coordinate internal bid reviews and preconstruction meetings. Support senior estimators with takeoff logistics, quantity verifications, or preliminary scope summaries as directed. Act as a liaison between estimating, business development, operations, and administrative teams to ensure seamless communication. Qualifications 3+ years of experience in a construction or estimating support role, preferably with an electrical or general contractor. Strong organizational skills and meticulous attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); familiarity with SharePoint preferred. Ability to read and interpret basic construction drawings and specifications is a plus. Excellent written and verbal communication skills. Self-starter who thrives in a deadline-driven environment and can manage multiple priorities simultaneously. Why Owen Electric Company Join a rapidly growing contractor delivering marquee industrial and commercial projects across the Southeast. High-performance culture with strong leadership support and clear processes. Competitive compensation and comprehensive benefits. Opportunity to grow within the preconstruction and estimating team as the company scales.

Estimating Coordinator Company: Owen Electric Company, Inc. Company Owen Electric Company (OEC) is a rapidly growing, large electrical contractor delivering complex industrial, mission-critical, and commercial projects across the Southeast. We are driven by a field-first culture, operational excellence, and an unwavering commitment to Safety, People, and Quality. As we continue to expand, we are building out a best-in-class preconstruction and estimating function to support our growth trajectory We are seeking a highly organized and proactive Estimating Coordinator to support our preconstruction and estimating teams. This individual will be responsible for managing the flow of information, assembling proposal packages, maintaining databases, and ensuring our estimating efforts are executed with accuracy, speed, and professionalism. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and brings a service-oriented mindset to support multiple senior estimators and preconstruction leaders.Key Responsibilities Proposal & Bid Coordination Track bid opportunities, RFPs, and prequalification requests in collaboration with business development and estimating. Coordinate receipt and distribution of drawings, specifications, and addenda to the appropriate estimating teams. Prepare, format, and assemble final proposal and bid submission packages, ensuring alignment with client requirements and company standards. Manage bid calendars and ensure timely delivery of all required documents and forms. Document & Data Management Maintain estimating databases, vendor contact lists, and bid logs with accuracy and completeness. Upload and organize project documents in SharePoint and ensure proper folder structures and naming conventions are followed. Assist in maintaining historical bid data for use in benchmarking and budgeting. Subcontractor & Vendor Engagement Issue bid invitations to subcontractors and vendors using company platforms. Manage and track bid responses, follow up as needed to ensure competitive coverage across all scopes. Support the estimators by preparing scope comparison spreadsheets and organizing incoming proposals for review. Internal Team Support Schedule and coordinate internal bid reviews and preconstruction meetings. Support senior estimators with takeoff logistics, quantity verifications, or preliminary scope summaries as directed. Act as a liaison between estimating, business development, operations, and administrative teams to ensure seamless communication. Qualifications 3+ years of experience in a construction or estimating support role, preferably with an electrical or general contractor. Strong organizational skills and meticulous attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); familiarity with SharePoint preferred. Ability to read and interpret basic construction drawings and specifications is a plus. Excellent written and verbal communication skills. Self-starter who thrives in a deadline-driven environment and can manage multiple priorities simultaneously. Why Owen Electric Company Join a rapidly growing contractor delivering marquee industrial and commercial projects across the Southeast. High-performance culture with strong leadership support and clear processes. Competitive compensation and comprehensive benefits. Opportunity to grow within the preconstruction and estimating team as the company scales.