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How to hire a conversion specialist

Conversion specialist hiring summary. Here are some key points about hiring conversion specialists in the United States:

  • In the United States, the median cost per hire a conversion specialist is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new conversion specialist to become settled and show total productivity levels at work.

How to hire a conversion specialist, step by step

To hire a conversion specialist, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a conversion specialist:

Here's a step-by-step conversion specialist hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a conversion specialist job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new conversion specialist
  • Step 8: Go through the hiring process checklist

What does a conversion specialist do?

Conversion specialist roles vary depending on the industry, like lead conversion specialists and data conversion specialists. They communicate with users and stakeholders in the business for smooth transitions, documentation, and training. These specialists work on dispatching and escalating helpdesk tickets to their IT personnel, making system enhancement recommendations, and creating multiple data converting macros for shorter processing turn-around times and increased accuracy in different processing departments. They are also in charge of creating audit processes for the quality assurance of the transfer of data from one source to another.

Learn more about the specifics of what a conversion specialist does
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  1. Identify your hiring needs

    First, determine the employments status of the conversion specialist you need to hire. Certain conversion specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect conversion specialist also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    This list presents conversion specialist salaries for various positions.

    Type of Conversion SpecialistDescriptionHourly rate
    Conversion SpecialistComputer support specialists provide help and advice to people and organizations using computer software or equipment. Some, called computer network support specialists, support information technology (IT) employees within their organization... Show more$23-48
  2. Create an ideal candidate profile

    Common skills:
    • Digital Marketing
    • Data Analysis
    • SQL Server
    • Extract Data
    • A/B
    • ETL
    • HTML
    • B Testing
    • Data Integrity
    • Legacy Systems
    • QA
    • Microsoft SQL
    • Payroll System
    • PL/SQL
    Check all skills
    Responsibilities:
    • Manage multiple imaging-relate projects across both radiology and cardiology service lines, both inpatient and outpatient, to completion.
    • Provide QA for HTML/XML/CSS/Powershell/Batch process.
    • Create auditing procedures for the QA of data transfers.
    • Audit journal articles conversion from PDF to HTML, using ABBY FineReader.
    • Collect company data from many sources for inclusion in an ERP system.
    • Utilize experience and technical ability to troubleshoot and resolve application and OS issues.
    More conversion specialist duties
  3. Make a budget

    Including a salary range in the conversion specialist job description is a good way to get more applicants. A conversion specialist salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

    For example, the average salary for a conversion specialist in Wyoming may be lower than in New York, and an entry-level engineer typically earns less than a senior-level conversion specialist. Additionally, a conversion specialist with lots of experience in the field may command a higher salary as a result.

    Average conversion specialist salary

    $70,584yearly

    $33.93 hourly rate

    Entry-level conversion specialist salary
    $49,000 yearly salary
    Updated December 29, 2025

    Average conversion specialist salary by state

    RankStateAvg. salaryHourly rate
    1California$87,993$42
    2New York$86,620$42
    3Louisiana$83,449$40
    4Maryland$80,062$38
    5Connecticut$79,669$38
    6Texas$78,428$38
    7Delaware$77,468$37
    8Nevada$74,122$36
    9Arizona$72,252$35
    10Massachusetts$72,090$35
    11Ohio$71,965$35
    12Michigan$69,655$33
    13Florida$68,231$33
    14Georgia$66,126$32
    15South Carolina$65,766$32
    16Illinois$65,191$31
    17New Hampshire$64,675$31
    18Tennessee$62,389$30
    19Missouri$60,756$29
    20Oklahoma$60,710$29

    Average conversion specialist salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Meta$126,472$60.807
    2BNY Mellon$110,919$53.33
    3Epicor$106,048$50.98
    4American Express$96,462$46.38
    5Salsa Labs$95,595$45.96
    6Eaton$95,390$45.8632
    7Tyler Technologies$87,358$42.0012
    8Ascensus$85,586$41.1516
    9Kiewit$75,763$36.42
    10Milner$75,311$36.21
    11Williams Sonoma$73,218$35.20
    12CDK Global$73,026$35.112
    13TopSpot Internet Marketing$72,579$34.89
    14EverCommerce$72,579$34.892
    15Wolfepak Software$72,433$34.82
    16Essence Group$72,207$34.71
    17Applied Medical Resources$72,204$34.712
    18Election Systems & Software$71,171$34.221
    19Mam$70,922$34.10
    20Fresenius Medical Care North America Holdings Limited Partnership$68,139$32.76
  4. Writing a conversion specialist job description

    A good conversion specialist job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a conversion specialist job description:

    Conversion specialist job description example

    Our client, a Global Medical Device Manufacture has an immediate opening for a CT Scan Customer Service Representative (2 nd Shift) for a 6 Month + Contract . Our client offers results-driven people a place where they can make a difference - every day! You will also have the opportunity to work with other like-minded, self-directed and detail oriented Top Talents in an extremely collaborative and professional environment. THIS IS A 3:30pm to 11:30pm M-F with Overtime role

    Position Description (Principle Duties and Responsibilities)

    The Senior Representative will be a highly proficient and quality-focused producer of Pre-Operative Plans, they will be focused on their individual production efforts to meet team and department production targets.


    * Enter segmentation request data into data base.
    * Review CT Scans for conformity to required protocol.
    * Segment CT Scan Data using specialized software to create 3D Anatomical Bone Models.
    * Create Pre-Operative Surgical Plans for robotically assisted Total Hip and Total Knee Arthroplasty.
    * Review CT segmentations and Surgical Plans for accuracy of anatomical landmark selection, and implant sizing and positioning.
    * Upload completed Pre-plans to field based personnel.
    * Document all activities according to prescribed methods and procedures.
    * Follow work instructions exactly to deliver consistent output

    Requirements

    • A minimum of a High School Diploma or equivalent is required, a bachelor's degree or equivalent is preferred
    • Minimum of 2 years' work experience required.
    • Computer skills: Proficiency in Microsoft office suite is required, candidates with experience in Salesforce or Materialize MIMICS are preferred
    • Preferred (any of the following):
      • Certification or related experience in Radiology (CT, X-Ray, MRI)
      • Certification in Nursing or related field
      • College level anatomy course completion
      • Demonstrated customer service orientation. Demonstrated interpersonal and communication skills preferred
      • Demonstrated efficient work methods and an ability to handle multiple tasks in a fast-paced environment
  5. Post your job

    There are a few common ways to find conversion specialists for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your conversion specialist job on Zippia to find and recruit conversion specialist candidates who meet your exact specifications.
    • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with conversion specialist candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    Sometimes, it's not enough to interview conversion specialist candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

    • TestDome
    • CodeSignal
    • Testlify
    • BarRaiser
    • Coderbyte

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new conversion specialist

    Once you've decided on a perfect conversion specialist candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    To prepare for the new conversion specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a conversion specialist?

Recruiting conversion specialists involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

You can expect to pay around $70,584 per year for a conversion specialist, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for conversion specialists in the US typically range between $23 and $48 an hour.

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