Assistant jobs at Deloitte - 3673 jobs

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities: • Managing complex and detailed travel plans, itineraries, and agendas • Maintaining the executive's calendar, scheduling appointments, and coordinating meetings • Anticipating the needs of the executive and staying one step ahead in planning and organizing • Managing and prioritizing incoming communications, including emails, phone calls, and correspondence • Preparing and editing reports, presentations, and other documents as needed • Handling confidential information with discretion and professionalism • Coordinating special projects and events as required • Assisting in personal tasks and errands for the executive to ensure their schedule runs smoothly • Supporting sales activities by preparing sales documents, tracking leads, and managing customer relationships • Performing other administrative tasks to support the daily operations of the start-up companies • Minimum of 3 years of experience in an Accounting Clerk role or similar position • Proficiency in data entry • Advanced skills in Microsoft Excel • Familiarity with Google Suite, including Google Docs and Google Calendar • Experience in managing personal errands • Previous work experience in start-ups is preferred • Ability to manage meeting schedules and schedule appointments • Experience in booking and arranging travel, including flight, hotel, and transportation arrangements • Strong organizational skills and ability to prioritize tasks efficiently • Excellent communication and interpersonal skills • High attention to detail and accuracy in work • Ability to handle sensitive and confidential information with discretion • Bachelor's degree in Accounting, Finance, or related field is preferred

Personal Assistant- UHNW Celebrity A high-profile individual in the entertainment industry is seeking a discreet, highly organized, and proactive Personal Assistant to manage day-to-day personal and professional logistics. This is a dynamic, fast-paced role suited for someone who thrives behind the scenes and can anticipate needs before they arise. This position requires the utmost confidentiality, discretion, and professionalism at all times. Key Responsibilities: Manage complex calendars, schedules, and appointments (both personal and professional) Coordinate travel (private and commercial), accommodations, and itineraries Liaise with household staff, management teams, publicists, agents, and vendors Handle personal errands, shopping, and household organization Assist with events, meetings, and occasional social obligations Maintain confidentiality and security of all sensitive information Be on-call and available outside of traditional business hours Ideal Candidate Will Have: 5+ years of experience supporting high-net-worth or high-profile individuals Impeccable organizational skills and attention to detail Strong communication and interpersonal skills A calm, unflappable demeanor under pressure Tech-savviness and proficiency in digital calendars, messaging platforms, and task management tools A valid driver's license and clean driving record Flexibility to travel and work evenings/weekends as needed A strong understanding of discretion and loyalty

$5,000 HIRING BONUS! UPDATED PAY RANGE! Come join our awesome team as a Physical Therapy Assistant (PCA) at Senior Community Care of Colorado PACE, Montrose. Relocation Bonus offered! Senior Community Care of Colorado PACE is part of Volunteers of America National Services which serves as the Housing and Healthcare subsidiary of the Volunteers of America parent organization. Pay: $29.00-$38.00 per hour based on experience Schedule: Monday-Friday 8am-5pm Employer/Employee Benefits: Medical, Dental and Vision insurance Health Savings Account (HSA) Flexible Saving Account (FSA) 403(b) - with discretionary contribution Paid Vacation/Sick Time Employee Referral Program Benefits with minimal to no cost to employees: Scholarships Employee Assistance Program (EAP) Wellness program Life insurance (with an option to purchase additional) Short term disability Loan program NEW! NetSpend - Get paid early: Tap into 50% of your earnings before payday. Ministry Program The Physical Therapy Assistant Provides clinical physical therapy treatments for program participants on acute, restorative and maintenance levels as needed. Follows the treatment plan as per Registered Physical Therapist assessment and documented care plan. QUALIFICATIONS: A graduate from a physical therapist assistant curriculum approved by the American Physical Therapy Association. Currently licensed as a Physical Therapist Assistant in the state of Colorado. Minimum of one-year experience working with the frail or elderly population required. Minimum of one year experience as a Physical Therapy Assistant in a skilled nursing facility is preferred. Good working knowledge of physical, psychosocial and behavioral needs of the elderly population. Able to understand medical terminology and how it applies to physical therapy, to communicate with participants, staff, IDT and physicians, and how to prepare meaningful reports. Ability to communicate with the participants to establish favorable attitude to motivate the participants to desired cooperation and effort in his/her rehabilitation development. Must have a valid driver's license, proof of insurance and have means of transportation. ESSENTIAL FUNCTIONS: Perform physical therapy treatments and related duties as may be delegated by the physical therapist. Communicate Participant's changes and progress per treatment plan on a regular basis to Registered Physical Therapist. Maintain proper documentation according to state, federal PACE regulations. Maintain proper records according to PACE policy and procedures. Perform and record, if required, as specified by the planned treatment program, non-evaluative on-going data: Measurements of vital signs, range of motion, strength and linear increments; Types of assistive mobility devices used, and the distances covered; Results of tests and evaluations performed by the registered physical therapist. Respond to psych-social support needs of the participant and/or the participant's family. Communicate appropriately and effectively with all personnel and to document according to professional standards. Keep timely records, meet regularly with the Registered Physical Therapist and attend care conferences as requested. Participate in patient care conferences and other rehabilitation related meetings as appropriate. Communicate with Registered Physical Therapist and IDT members regarding patient progress, problems and plans. Participate in in-service training programs for all staff in the facility. Instruct participant and family members and nursing staff in restorative and therapeutic maintenance programs. Abides by regulations pertaining to PACE as established by Federal and State Agencies and the Volunteers of America Health Facilities policies. Attends required in-services & completes assigned online modules. Perform other duties as assigned. Senior Community Care of Colorado (SCCCO) is a PACE Program (Program of All-Inclusive Care of the Elderly) serving older adults in Montrose and Delta Counties. Our team offers wrap-around care services to meet the unique needs of each of our participants and support them to remain living independently in their homes and communities. Our approach to care is based on our respect for the human spirit and the belief that the right to dignity doesn't diminish with age. Compassion, empathy, personal attention are at the core of how we serve each and every program participant. Unlike other settings, getting to know our participants and building meaningful relationships are key to our success. SCCCO has centers in Montrose and Delta Counties, surrounded by the breathtaking Colorado scenery. Volunteers of America National Services has been certified as a Great Place to Work for 7 years running by its employees! Their work has a special meaning: this is not “just a job”. Take pride in helping others and join us today! At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best. ExperienceRequired 1 year(s): Experience working with the frail or elderly population. Preferred 1 year(s): Experience as a Physical Therapy Assistant in a skilled nursing facility is preferred. Licenses & CertificationsRequired Driver's License Physical Therapy Asst Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

A prominent entertainment couple is seeking a highly organized, proactive Personal Assistant to support the daily operations of their private estate. This is a fast-paced, hands-on role, ideal for someone who thrives in dynamic environments and takes pride in exceptional service, discretion, and anticipating needs. You will serve as a trusted on-site point of support, ensuring the home is always organized, guest-ready, and operating seamlessly. The role requires an onsite presence daily in Brentwood at the home office. Key Responsibilities Provide on-site support for the day-to-day operations of a private residence Manage and update calendars, schedules, and daily priorities Coordinate and oversee vendors, assist with mail and package management, maintain household inventory Support events and guest dinners Track, log, and manage incoming deliveries, packages, and returns Provide care and assistance for household pets as needed Manage vendor access, parking, and on-site logistics Maintain flexibility to support extended hours or on-site coverage Ideal Candidate Exceptionally organized, proactive, and detail-oriented Comfortable in a fast-paced environment with changing priorities Service-minded and discreet Strong communicator with excellent follow-through Calm under pressure and solutions-oriented Experience in private households or high-level administrative support strongly preferred Requirements Bachelor's degree 1-2 years of relevant experience in a private household environment Dog friendly Valid driver's license and reliable transportation for errands We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a foundation, and household operations. We are seeking a highly organized, proactive, and resilient professional who can thrive in a fast-paced, dynamic environment with direct communication and the ability to take feedback constructively. ***This is primarily an on-site role (70% on-site at Atherton, with occasional needs in Portola Valley and Sonoma); some remote flexibility available. Travel required for domestic and international trips. Responsibilities Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments. Coordinate children's activities, including researching coaches/extracurriculars, registrations, and schedules. Provide administrative support for the foundation. Handle personal errands, shopping, gifting, returns, packages, and home inventory management. Support light meal prep and on-demand errands (coffee, meals, etc.). Manage pets' schedules, veterinary appointments, and related logistics. Assist Chief of Staff with events, interior design projects, and household initiatives as needed. Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation. Collaborate as part of the household and executive support team, including liaising with housekeepers, nannies, and other staff. Ensure confidentiality and discretion at all times while maintaining a professional and solutions-oriented approach. Requirements 5-8 years of relevant Personal Assistant experience who has supported personal/family tasks. Comfortable with 24/7 accessibility and able to handle direct, concise communication. Degree highly preferred. Must be located near Atherton, CA and have reliable transportation. Willingness and ability to travel domestically and internationally, including Europe; prior experience supporting families with global travel is a plus. Highly organized, proactive, and resilient, with strong problem-solving skills and the ability to take feedback and adapt. Team player who can collaborate effectively with Chief of Staff, Estate Manager, and other household staff. Compensation & Benefits Salary: $120,000-$180,000 depending on experience We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Working Title: Practice Coordinator Duration: 6 months Contract Hourly Pay: $25.00/hr. For your understanding - Do not Submit If: • Only MA clinical experience (no admin focus) • Only call center or customer service background • Epic experience outdated or minimal (pre-2021 or basic check-in only) • No prior authorization history • Only insurance verification or basic referrals • Failed probation in similar roles • No specialty clinic experience *Update 12/8*: Must-Haves: • Heavy prior authorization experience (daily, high volume) • Epic/APeX experience specifically for auths, referrals, WQs • Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable) • High-volume clinic experience (100+ calls/day or heavy WQs) • Multi-provider scheduling + surgery scheduling exposure • Strong communication, detail orientation, and reliability *Update 12/4: The manager is specifically looking for candidates with: - Recent Epic/APeX experience (must be hands-on) - Specialty clinic background, ideally orthopedics or surgical subspecialties - High-volume scheduling experience across multiple providers - Referrals, authorizations, and work queue management - Experience in large health systems such , Stanford, Sutter, PAMF, etc. - Strong communication and customer service skills in patient-facing roles - Ability to multitask and stay organized in a fast-paced clinic environment - Professional, reliable work history in medical administrative roles* Nice-to-Haves: • Experience in major systems: Stanford, Sutter, PAMF • Imaging authorization experience (MRI/CT/X-ray) • Pre-op coordination (labs, clearances, documentation) Job duties: Front desk, Back office, PC, Surgery scheduling Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented. Estimated number of patients in clinic per day or calls per day if call center: 30-50 Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Gaurav Kejriwal Email: ************************************** Job ID: 25-55298

The Member Services Assistant is a highly visible, relationship-focused role responsible for strengthening the member experience, supporting Chamber operations, and providing high-level administrative assistance to the President/CEO. REQUIREMENTS *Minimum 1 year of experience in an administrative role. *Valid driver's license required for attending events and completing errands. *High school diploma or equivalent. PREFERENCES *Proficiency in Microsoft Office, Adobe, Chamber Nation, Growth Zone, Salesforce and CRM platforms. *Candidates with additional experience in client relations, event planning, business operations, or similar roles are strongly encouraged to apply. JOB DUTIES *Provide high-level executive support to the President/CEO, anticipating needs and ensuring seamless leadership operations. *Manage calendars, communications, cross-departmental coordination, confidential documentation, and prepare reports and presentations to drive organizational efficiency. *Serve as the main point of contact for members, ensuring exceptional service through onboarding and engagement. *Oversee CRM management, recognition efforts, and communication tracking to boost member retention and satisfaction. *Plan and execute member-focused events, ensuring all logistics are handled efficiently and effectively. *Coordinate with vendors, manage materials, and gather feedback to enhance engagement and deliver meaningful experiences. *Provide adaptable administrative and operational support across various functions and team initiatives. Assist with mailings, workflows, and collaborative projects to foster a service-oriented environment. PAY *$19 - $22 per hour; Depending on Experience HOURS *Monday - Friday, 30 Hours per week. *Some early mornings or evenings to support events. LOCATION *The Dalles, Oregon; on-site required. *Includes occasional traveling between the office and event sites. PRIORITY OF SERVICE The Jobs for Veterans Act affords priority of service to covered Veterans and eligible spouses over non-covered persons for the receipt of employment, training, and placement services. HOW TO APPLY The employer has requested WorkSource pre-screen applicants for this position. The employer will remain confidential until a referral has been made. To be considered: 1) Register or update your iMatchSkills account at your local WorkSource office or online at www.imatchskills.org. You will obtain a job seeker ID for next step. 2) Email a resume and cover letter highlighting your experience supporting leadership, managing tasks and working with members or clients to susana.m.flores@employ.oregon.gov with the subject line: "[Job Seeker ID] and [Job ID: 4405822]"

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.

Airswift is currently looking for an Administrative Coordinator to work in Corpus Christi, TX for a major Midstream client for an initial 1-year contract. Primary Focus • Coordinate and lead administrative activities in Power Operations ensuring the consistency, quality and timeliness of correspondence, information and documentation • Support and respond to Senior Managements requirements on both recurring and ad-hoc issues • Track and trace as well as communicate invoices in the system to make sure everything gets resolved and/or escalating as necessary for any issues that occur • Make sure all invoices are being dealt with accordingly and never get lost, and to assure that all suppliers in Power Operations get paid on time. Other accountabilities include: Performs a variety of routine and non-routine accounting activities in accounts payable or a related financial area o Process invoices for Power Operations Group, as requested o Troubleshooting invoice problems, in Oracle Cloud from initiation to payment disbursement o Use Excel spreadsheets to track workflow o Outlook - Calendar scheduling - appointments, reminders, team meetings, scheduling for others o Teams - Chat and meetings o Microsoft Edge or Chrome - Travel arrangements for Management Team and self Scope/Dimensions • Manages competing priorities • Supports VP, Directors/Managers as required • Maintain confidentiality of sensitive information at all times Knowledge, Skills & Abilities • Minimum 5 years of experience • Excellent communication and organization skills with internal and external partners and stakeholder, both written and verbal, with an acute attention to detail • Strong interpersonal and EQ soft skills • Preferred experience working in CLOUD environment, preferably Oracle. • Solution driven thought process and high level adaptability with a service mindset • A plus to have would be exposure to supply chain Reporting Relationships • Reports to Director level management and below as well as working closely with other departments and groups such as supply chain #LI-JG2

Are you polished, organized, tech-savvy, and thrive in a fast-paced, client-facing environment? We're looking for a Sales Support Administrator to be the welcoming face and operational backbone of our Luxury Sales Gallery. This role is perfect for someone who loves supporting a high-performing sales team, takes pride in presentation, and understands what it means to deliver a truly elevated client experience. What You'll Do: Create a warm, luxury-level welcome for all clients visiting the Sales Gallery Support the Sales Team and Developer with daily on-site operations Manage front desk responsibilities, calls, appointments, and calendars Keep the Sales Gallery pristine, organized, and fully stocked Coordinate office supplies, equipment, maintenance, and vendor services Assist with pricing materials, events, broker open houses, and client experiences Support technology, printers, and office systems with confidence What We're Looking For: A positive, service-oriented mindset-always professional and welcoming A team player who understands no task is too small Tech-savvy with Excel, Outlook, Google Drive, and office technology A luxury mentality-polished communication, presentation, and demeanor Strong attention to detail and organizational skills Ability to stay calm under pressure and manage multiple priorities A strong work ethic and self-motivation A great sense of humor-we work hard and enjoy what we do Position Details: Full-Time | 40 hours per week Location: West Palm Beach -On-site (short commute preferred) Pay: $24-$28 per hour

Job Responsibilities Process and verify construction reports for new and remodeled QSR locations. • Respond to customers, account manager, and field team inquiries in a timely manner. • Update and modify reports based on field team feedback to ensure accuracy. • Submit installation order requests and account number setups in SAP/CRM. • Review and update billing information to ensure proper account alignment. • Collaborate with account managers to resolve billing discrepancies and support customer-facing communications. • Contribute to installation process improvement projects, focusing on workflow efficiency and automation. Required Skills: 1. Associate degree in Business Administration or related field 2. Proficiency in SAP applications and CRM systems 3. Intermediate Excel skills (pivot tables, formulas, data analysis). 4. Strong business acumen with adaptability to technology-driven solutions 5. 5 plus years of professional experience, particularly in customer-facing and sales support roles. Preferred Skills: 1. Troubleshooting skills to support automation and sales initiatives 2. Strong organizational skills with the ability to manage multiple tasks 3. High attention to detail and accuracy 4. Self-motivated and proactive approach to work Education/Years of Experience Requirement: Associate's degree

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

This role will mainly support our field service team. This role will require working with own team and cross functional teams to complete a variety of daily order to cash processes. This is a HYBRID Role. Wednesdays are mandatory in Glenwood, IL. 2 days in Office, 3 days remote. This could include any of the following Order Entry Ticket Closure Billing Working with Service Techs on Issues Sales Support Skills Required: Multi-tasking MS Office Suite (Excel basic formulas) Good written and verbal communication Cross Functional Communication Task Prioritization Works well with tight deadlines Previous knowledge of the following systems is nice to have, but not required: Dynamix CRM SAP

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Title: Administrative Support Specialist Job Type: Contract (6 months) Compensation: $20.50 per hour (W2) Industry: Chemical Manufacturing --- About the Role We are seeking an Administrative Support Specialist to join a leading global organization in the water treatment and sustainability solutions industry. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting multiple teams through efficient administrative processes. The position offers an opportunity to contribute to essential business operations and support both technical and sales teams. Job Description As an Administrative Support Specialist, you will handle a variety of tasks that ensure smooth day-to-day operations. Key responsibilities include: Processing order entries accurately and efficiently Closing service tickets in a timely manner Managing billing activities and ensuring proper documentation Providing support to service technicians for scheduling and coordination Assisting sales teams with administrative needs This role requires strong organizational skills, attention to detail, and the ability to prioritize tasks under tight deadlines. Qualifications Required Qualifications Proficiency in Microsoft Office Suite, including Excel Ability to multi-task and manage competing priorities Strong cross-functional communication skills Excellent task prioritization and organizational abilities Comfortable working under tight deadlines Preferred Qualifications Experience with SAP Familiarity with Dynamics CRM Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: *********************************************** How to Apply Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1

Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work