How to hire an enrollment coordinator

How to hire an enrollment coordinator, step by step

Here's a step-by-step enrollment coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an enrollment coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new enrollment coordinator
• Step 8: Go through the hiring process checklist

What does an enrollment coordinator do?

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1. Identify your hiring needs

   Before you post your enrollment coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an enrollment coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect enrollment coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of enrollment coordinators.

   Type of Enrollment Coordinator	Description	Hourly rate
   Enrollment Coordinator	School counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.	$14-24
   Academic Adviser	An academic adviser is responsible for managing the students' educational goals and future career aspirations by encouraging them to join scholastic activities, conducting one-on-one discussions to identify their challenges and areas of improvement, and developing educational plans to address possible difficulties. Academic advisers also monitor the students' interests and abilities for a career setting, track the students' progress, and create engaging activities to observe the students' personal and social behavior... Show more	$16-29
   Admissions Advisor	The admissions advisor's work involves meeting with potential students and organizing recruitment events in the admissions offices of colleges and universities. Their tasks also include informing students and families about the application process, requirements for admission, financial aid, and enrollment steps... Show more	$12-50

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Data Entry
   • Enrollment Process
   • Excellent Interpersonal
   • Financial Aid
   • Health Insurance
   • CRM
   • PowerPoint
   • Outbound Calls
   • Coordinators
   • CMS
   • Student Enrollment
   • CAQH

   Check all skills

   Responsibilities:

   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Delegate tasks and help train new hires on the CRM system.
   • Prepare PowerPoint presentations and coordinate monthly lecture schedule.
   • Create, update and proofread PowerPoint presentations for external education meetings.
   • Present explanation to patients of changes to their current program and provide information on replacement program available.
   • Coordinate eligibility qualifications concerning private insurance and Medicaid.

   More enrollment coordinator duties

3. Make a budget

   Including a salary range in the enrollment coordinator job description is a good way to get more applicants. An enrollment coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an enrollment coordinator in Oklahoma may be lower than in California, and an entry-level engineer typically earns less than a senior-level enrollment coordinator. Additionally, an enrollment coordinator with lots of experience in the field may command a higher salary as a result.

   Average enrollment coordinator salary

   $39,882yearly

   $19.17 hourly rate

   ---

   Entry-level enrollment coordinator salary

   $30,000 yearly salary

   Updated December 25, 2025

   Average enrollment coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$54,948	$26
   2	New Jersey	$45,068	$22
   3	New York	$42,855	$21
   4	Maryland	$42,314	$20
   5	Minnesota	$41,500	$20
   6	Colorado	$39,904	$19
   7	Washington	$39,454	$19
   8	Texas	$38,915	$19
   9	Massachusetts	$38,612	$19
   10	Arizona	$38,220	$18
   11	Nevada	$38,201	$18
   12	Georgia	$37,944	$18
   13	Illinois	$36,877	$18
   14	Michigan	$35,256	$17
   15	Missouri	$34,908	$17
   16	Tennessee	$34,862	$17
   17	North Carolina	$34,289	$16
   18	Florida	$33,950	$16
   19	Wisconsin	$32,823	$16
   20	Iowa	$32,529	$16

   Average enrollment coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of Illinois Springfield	$57,278	$27.54	1
   2	Columbia University in the City of New York	$50,416	$24.24	13
   3	Brigham and Women's Hospital	$49,481	$23.79	12
   4	KIPP Massachusetts	$49,198	$23.65
   5	University of Nevada, Reno	$48,944	$23.53	12
   6	Missouri State University	$48,886	$23.50	5
   7	Massachusetts General Hospital	$48,234	$23.19
   8	State College of Florida	$47,712	$22.94	2
   9	Select Medical	$46,113	$22.17	42
   10	Lighthouse Community Public Schools	$45,876	$22.06
   11	M3 Global Research	$45,685	$21.96
   12	Denver Public Schools	$44,261	$21.28
   13	AssuredPartners	$44,246	$21.27
   14	Great Hearts Academies	$44,174	$21.24
   15	PSEA	$43,692	$21.01	6
   16	Community College System of New Hampshire	$43,110	$20.73	2
   17	The City University of New York	$42,856	$20.60	28
   18	Monroe Community College	$42,713	$20.54
   19	University of Nebraska System	$42,604	$20.48
   20	State of West Virginia	$42,513	$20.44	76

4. Writing an enrollment coordinator job description

   A good enrollment coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an enrollment coordinator job description:

   Enrollment coordinator job description example

   *ABOUT PAFA*
   Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America's first school and museum of fine arts. Located in center city Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA's undergraduate degree offerings include a BFA in Studio Art and a coordinated BFA with the University of Pennsylvania. Graduate programs include an MFA and Low-Residency MFA degree, and a Post-Baccalaureate certificate. PAFA's museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.
   *DIVERSITY STATEMENT*
   Because we were the nation's first art museum and art school, we believe PAFA has a moral obligation to ensure that every member of our community can study and work in an environment where they feel a sense of belonging. We have the additional obligation of ensuring that our community reflects that rich tapestry of beauty and diversity that surrounds our world. We are committed to modeling diversity and inclusion for the entire arts, cultural and educational sector, and to maintaining an inclusive environment with equitable treatment for all. PAFA is committed to maintaining an inclusive learning environment, and a diverse community of students, faculty and staff.
   _PAFA is an equal opportunity employer. Women and diverse candidates are strongly encouraged to apply to work in our pluralistic community._
   *POSITION: Continuing Education Enrollment Coordinator*
   The Continuing Education Enrollment Coordinator will provide programmatic, administrative, and clerical support to the Director of Continuing Education in day-to-day operations of the department, with an emphasis on student recruitment and academic advancement. Specifically, the Coordinator will manage the Registrar's functions of the school database (Blackbaud), including course creation, enrollment, grade reports, and transcripts. Additionally, the Coordinator will oversee opportunities to expand the CE audience and promote Admission's programs, including creating and editing marketing materials, managing PAFA website content, and supervising enrollment recruitment programs such as the CE Certificates and Open Academy.
   This is a full-time, hourly position that includes a comprehensive benefits package.
   *ESSENTIAL DUTIES*
   
   * Maintain registrar's function of the school database (Blackbaud), course creation and scheduling, enrollment, grade reports, and transcripts.
   * Assist the CE Director with creating and scheduling CE courses and drafting/editing course descriptions for registration site content.
   * Assist in the creation and editing of publications, promotions and advertising, and PAFA website content.
   * Coordinate the Open Academy and CE Certificate Programs, and support the implementation of other CE/partnership programs as needed
   * Respond to inquiries and handle written and oral correspondence with students, faculty and staff, and the public.
   * Assist in student advising.
   * Participate (with other CE staff) in the supervision of online and in-person CE classes, including the support of student and faculty needs
   * Ad hoc duties as required.
   
   Job Type: Full-time

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right enrollment coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your enrollment coordinator job on Zippia to find and recruit enrollment coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit enrollment coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new enrollment coordinator

   Once you've selected the best enrollment coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new enrollment coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an enrollment coordinator?