Event host jobs in Oceanside, CA - 148 jobs

Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add a Program Manager III to support our current list of services provided for the U.S. Navy, Surface Missile Technical Representative Office, Tucson Arizona. Provide Program Manager support to Naval Air Warfare Center Weapons Division (NAWC WD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Provide program management support for all technical and administrative services (time card approval, travel request processing, purchasing...) Be the laison between Surface Missile Technical Representative (Tech Rep) Office and NAWCWD Contracting office. The support provided to the Surface Missile Technical Representative Office shall include tasks in: work loading, budgets and cost estimating, scheduling, project/portfolio tracking and management, functional coordination, and other program management support. Tasks involve: preparation of documentation; participation in meetings and discussions; operating, updating, and maintaining program management records; maintaining program files and documentation; providing recommendations; scheduling; developing and providing status reports and financial reports; developing and maintaining work breakdown structures (WBS); and other program management support. Apply Project Management Body of Knowledge (PMBOK) principles to support the planning, scheduling, work loading, tracking, coordinating, and reporting of projects. Areas of support include: project planning; operations management; application and tracking of earned value; risk analysis; and providing support for project management. Provide technical assessment for major projects, proposals, project planning, and direction of technical instruction (TI) and design efforts. Facilitate and coordinate exchange of technical communications between RMD Engineering community and Government agencies (IWS 3/11/12; Missile Defense Agency (MDA); Johns Hopkins University/Applied Physics Laboratory (JHU/APL); and Naval Air Warfare Center, Weapons Division (NAWCWD). Ensure all contractor developed agendas are thorough and timely to support overall program review schedules. Provide technical assessments and recommendations for Permit-to-Ship (PTS) and major engineering and design/readiness reviews, such as Preliminary Design Review (PDR), Critical Design Review (CDR), Missile Readiness Review (MRR), and Mission Control Panel (MCP). Review and assess all documentation and presentations in support of major Surface Missiles milestone decisions. Prepare agendas and presentations, as well as attend, all meetings and working groups in support of IWS 3/11/12 and Missile Defense Agency. Prepare and distribute planning, presentation, and follow-up documentation for FMS program reviews and technical exchanges. Provide technical assessment of program status and performance, and proposal and life cycle support strategies for FMS efforts. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in any technical or managerial discipline. 15 years professional experience in program/project management. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

Job DescriptionFounded in 1909 and affiliated with the Episcopal Church, The Bishop's School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop's is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year's applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks a Campus Scheduler and Events Coordinator with an immediate start. Reporting to the Events Manager and Campus Scheduler (EMCS), the Campus Scheduler and Events Coordinator (CSEC) plays a critical role in supporting the Advancement Office's fundraising and campaign events as well as meaningful campus events that promote and nurture a vibrant school community. The successful candidate will demonstrate the ability to work efficiently and effectively independently and as part of a team, a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills, the ability to see tasks and projects through to completion, an understanding of the importance of getting the details right, and an overarching commitment to excellence. Responsibilities Include: Scheduling: Coordinate and manage the usage of campus facilities, including classrooms, meeting rooms, and event spaces Receive and process scheduling requests from faculty, staff, student organizations, and community members Ensure efficient space allocation proactively troubleshoot conflicting requests and adhering to The School's policies and guidelines Create and maintain schedules for administrative meetings, student organizations, and other campus events Use designated scheduling software to create and maintain a comprehensive campus calendar, assigning rooms and times to events mindful of course conflicts, room capacity, and special requirements Monitor and adjust schedules and space reservations as needed, accommodating changes in courses, faculty availability, and event requirements Work closely with the School's Registrar and with other campus personnel to resolve scheduling conflicts before they arise Event Coordination: Collaborate with internal departments to ensure event schedules and needs are accurately communicated to all involved Facilitate campus event registration Act as liaison with various departments hosting events by facilitating logistics for meetings and events including catering, space accommodations, and technology needs Support host departments with gathering and dissemination of meeting materials in advance of event and day-of preparation of event spaces Support host departments with pre- and post-event budgeting and invoice processing Cultivate vendor relationships and facilitate campus access for vendor representatives, ensuring campus safety and insurance compliance Coordinate event staffing, vendor management, and attendee/speaker coordination, as assigned Facilitate guest welcome process and organize attendee services Coordinate and ensure efficient and comprehensive event wrap-up Engage in post-event debrief conversations to identify and analyze successful elements and areas for improvement, using this knowledge to enhance future events and support ongoing cultivation of best practices On occasion, independently plan and implement in-person meetings and events, overseeing logistics, registration, AV, budgeting, set-up and takedown Manage virtual events using various platforms, including facilitating interactive features like breakout rooms, polls, and whiteboards Represent Bishop's at in-person and virtual events, ensuring smooth event operations Provide excellent customer service by addressing attendee needs, troubleshooting issues, and ensuring a positive event experience Other duties as assigned Required Qualifications: Bachelor's degree required 3 years of relevant event or meeting planning experience; prior experience in a nonprofit or academic environment is a plus Comprehensive understanding of event coordination and project management while working with multiple stakeholders Proficiency in managing virtual events across different platforms Strong decision-making, problem-solving, and critical thinking skills Exceptional written, oral, and interpersonal communication skills; ability to develop clear and concise documentation and correspondence. Outstanding customer service orientation and demonstrated commitment to consistently exceed expectations to ensure a high level of satisfaction among various constituencies Ability to develop and maintain efficient systems and processes while thriving in a dynamic, fast-paced environment, adapting quickly to changing demands Must be available to work occasional evenings and weekends Uphold the School's Core Values, demonstrating professionalism and tact at all times Stay up to date on industry standards, trends and developments Maintain a clean, safe, and organized work area Demonstrated enthusiasm for collaboration and engagement as a member of a high performing team combined with the ability to also achieve success when working independently Outstanding attention to detail combined with creative and Innovative thinking Proficiency with Google Workspace and aptitude for learning new technology The anticipated compensation range for this position is $65,000 to $71,000 annually, based on experience. Along with generous compensation The Bishop's School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution plus match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School's Food Service team when school is in session. Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly. EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates. Powered by JazzHR mccamwz BTk

Job DescriptionBenefits: 401(k) Company parties Dental insurance Employee discounts Free food & snacks Health insurance Parental leave Vision insurance Do you want to work for an exciting one-of-a-kind Wine Country destination? Then submit your resume to Europa Village Wineries and Resort. We offer an Old World European experience where service is gracious and unlimited. You will find amazing wines in our Tasting Room, a delicious menu at Bolero Restaurante, a total of 20 beautiful rooms to enjoy a getaway, and wonderful event spaces to host private events. Europa Village is looking for an Events Coordinator. Job Summary The Event Coordinator is responsible for planning, organizing, and executing events from initial inquiry through event completion. This role serves as the primary point of contact for clients and vendors, ensuring each event is executed seamlessly, on time, and within budget. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-facing environment. Key Responsibilities Plan, coordinate, and execute events including weddings, corporate functions, social gatherings, and special events Serve as the main liaison between clients, vendors, and internal teams Manage event timelines, contracts, layouts, and logistics Coordinate vendor bookings, deliveries, and on-site setup and breakdown Conduct site tours and planning meetings with clients Ensure events align with client vision, brand standards, and venue guidelines Manage event-day operations and troubleshoot issues in real time Track budgets, payments, and invoices as needed Maintain accurate records and event documentation Provide exceptional customer service before, during, and after events Qualifications Proven experience in event coordination, hospitality, or related field. Desired experience: Two to three years. Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to work evenings, weekends, and holidays as required by event schedules Calm under pressure with strong problem-solving abilities Proficient in Microsoft Office and/or event management software Ability to lift up to 20 lbs and be on feet for extended periods

Store - S.DG-CARLSBAD/LA COSTA, CAPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises. Event Coordination Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity. Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities. Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards. Communicate events with clients and store team members. Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed. Adjust plans and events based on client's feedback and needs. Create backup or emergency plans to be executed as needed. Ensure client satisfaction for scheduled events. Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event. Customer Experience Help customers shop, locate products, and provide them with solutions. Provide fast and friendly check out experience. Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments. Educate customer on Voice of Customer (VOC) survey. Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS) Participate in the truck un-load, stocking and planogram (POGs) processes. Complete merchandise recovery and maintenance. Perform Store in Stock Optimization (SISO) and AD set duties as assigned. Support shrink and safety programs Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards. Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members Cross trained in Custom Framing selling and production. Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms Other duties as assigned Preferred Knowledge/Skills/Abilities Preferred Type of experience the job requires Energetic and enthusiastic and personality. The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job. Must have excellent people skills. Must have experience working with children and children's events. Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills. Must have organizational skills, interpersonal skills, and creative problem-solving skills. Retail and/or customer service experience required Physical Requirements Work Environment Ability to remain standing for long periods of time. Ability to move throughout the store. Regular bending, lifting, carrying, reaching, and stretching. Lifting heavy boxes and accessing high shelves by ladder or similar equipment If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available. Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job. Total Base Pay Range for this Position: $16.50 - $19.40 At The Michaels Companies Inc., our purpose is to fuel the joy of creativity and celebration. As the leading destination for creating and celebrating in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit ***************** At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit mikbenefits.com. Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together. Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL). EEOC Know Your Rights Poster in English EEOC Know Your Rights Poster in Spanish EEOC Poster Optimized for Screen Readers Federal FMLA Poster Federal EPPAC Poster

Title & Department: Event Setup and Custodial Coordinator; Kroc School of Peace Studies Posting # 5461 Department Description: The Kroc School of Peace Studies trains the changemakers and peacebuilders of today and tomorrow. Kroc is the first stand-alone school of peace in the United States. Innovation in learning and programs is at the center of what we do and who we are. We combine theory and practice not just to understand crises and world issues, but also to imagine new possibilities and develop solutions to humanity's urgent challenges from increasing inequality and violence to climate change. At Kroc, people discover new ways of building more peaceful and socially just communities through a multidisciplinary lens and experiential learning. We look for passionate individuals who believe in the power of university learning to transform the world for the better. University Description: The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges. Detailed Description: Job Description Summary Ensures the Joan B. Kroc Institute for Peace & Justice (KIPJ), Learning Commons (LC), Camino Hall (CH), Knauss Center for Business Education (KCBE) facilities are set according to the needs of the upcoming events. Keep facilities in immaculate condition by providing routine and non-routine support associated with the daily cleaning and maintenance. Assist with guest room cleaning in the Casa de la Paz (CDLP) residence. Performs various duties requiring moderate physical strength and the ability to lift and move furniture. Reviews event activity schedule to anticipate current and future workload and determine priority of work. Conduct on the job training for custodians. Requisition supplies and materials. Prepare and send work orders for minor repairs and maintenance. Determine the need for and coordinate special project work. Lead other custodians and participate in non-routine work as requested. Duties and Responsibilities: Event Set-up Review Set-up worksheet for events scheduled in the KIPJ, LC, CH, KCBE and Casa de la Paz Anticipate current and future workload and prioritize the work load. Set-up tables, chairs and any other furniture required for the function rooms in preparation for events based on set-up worksheets and room diagrams Bring special projects, unusual circumstances or problems to the attention of the operations office. Oversee and direct student and custodial staff during shift to assist in setting event spaces. Conduct on the job training for student staff and custodians. Secure the function rooms, turn off lights and AV at the end of the shift Custodial Monitor public areas and conference rooms to ensure orderliness and cleanliness during events. Check scheduled rooms throughout the day to ensure space is configured for event, including proper furniture set-up and placement, table linens, trash and recycling receptacles, etc. General custodial duties: Vacuum/spot clean carpets, rugs, mats, dust/wet mop and sweep floors, spot clean windows, wall and doors, dust/clean furniture and other above floor surfaces Clean and disinfect restrooms, shower rooms and fixtures (toilet, urinals, etc.). Keep restroom dispensers supplied with towels, soap, sanitary napkins, etc. Empty and clean trash and recycle receptacles. Clean Casa de la Paz public areas and guest bedrooms; change sheets and towels, outfit room with supplies. Facilities Management Prepare sheets and towels for laundry service; complete order forms and receive deliveries; submit invoices for payment. Maintain inventory of sheets, towels and toiletries. Routinely check all areas of the facilities and Casa de la Paz for maintenance issues including damages, paint detail, light bulb changes, etc. report to operations office Maintain supply closet and inventory of custodial supplies for facilities and Casa de la Paz. Work on special projects during non-peak times, as assigned. Perform related work as required and instructed. Special Conditions of Employment: Must be able to work assigned hours and may be required to work overtime as needed. Job hours and/or workday may be changed when necessary, depending on function schedule and to meet supervisory commitments. Employee is required to wear a uniform prescribed and furnished by the University. May take the University supplied (self-study) enrichment courses and participate in various seminars related to the trade. May be asked to work with potentially hazardous substances where detectable amounts of chemicals and materials known to the State of California to cause cancer or birth defects, or other reproductive harm can be found. Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Job Requirements: Minimum Qualifications: High school diploma or GED required. Must have a minimum of one year of related job experience and demonstrate proficiency in event set-up, general custodial services and managing inventory supplies. Ability to perform manual tasks requiring moderate physical strength and the ability lift or move object weighing up to 50 pounds. Detail oriented with good organizational skills in order to prioritize work for self and subordinate staff, with the flexibility to adapt to changing conditions. Ability to read reports, conduct supply inventories and complete forms. Must be able to communicate in English, both oral and written. Performance Expectations - Knowledge, Skills and Abilities: Must have the ability to operate all mechanical cleaning equipment. Must be able to maintain good working relationships with students, faculty and staff and adhere to University policies and procedures. Must be able to work independently and exercise good judgment when determining the priority of workload. Must have demonstrated ability to lead and assign custodial staff. Must be able to work in a fast-paced environment. Must have a full understanding of the Hazardous Communication Programs and the information contained in the Material Safety Data Sheets and all Warning Labels. Consistently follow safety practices appropriate to the trade and comply with rules and regulations established by the University, state and federal agencies. Posting Salary: $20.00-27.67 per hour; Excellent Benefits The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Special Application Instructions: Resume Required, Cover Letter Preferred Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at *****************. Additional Details: Hours: 37.5 hours per week Closing date: Open until filled Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is a smoking and tobacco-free campus. For more information, visit ***************************

Overview JOIN A WINNING TEAM! SALES & EVENTS COORDINATOR This isn't just your next job - it's your opportunity to be part of an amazing team that delivers on our promise to meet and exceed our guest's experience the moment they walk through our doors! We offer structured programs for growth and career advancement and consider our employees to be our greatest asset. What we offer you: Unparalleled training and development programs Generous employee discounts on dining, retail, amusements and hotels Flexible schedules Multiple benefit plans to suit your needs Paid time off or paid sick leave (based on location) Opportunities for advancement Community volunteer opportunities with Landry's League Positive and respectful work environment where diversity is valued Responsibilities Assist Sales Manager in communicating with the culinary team to ensure thorough planning and preparation for all events Timely data entry Answer incoming calls Qualifications Apply now if you: Have a high school education or equivalent combination of education and experience Have prior sales or events experience (preferred) Aspire to our "Be FAIR" ideals: Be Friendly, Accommodating, Inclusive and Respectful Are a Team Player with a guest first attitude Have a passion for great food and great fun Enjoy working in fast-paced environment Learn more about Landry's by visiting our website at ****************** EOE Posted Salary Range USD $20.00 - USD $23.00 /Hr. Tipped Position This position does not earn tips Apply now if you: Have a high school education or equivalent combination of education and experience Have prior sales or events experience (preferred) Aspire to our "Be FAIR" ideals: Be Friendly, Accommodating, Inclusive and Respectful Are a Team Player with a guest first attitude Have a passion for great food and great fun Enjoy working in fast-paced environment Learn more about Landry's by visiting our website at ****************** EOE

Opportunity: Join a vibrant and growing team at a Christian travel agency providing life-changing, biblically-based tours across the globe. Were seeking a passionate and organized Tour Event Coordinator to manage and coordinate unique tour experiences for clients, ensuring top-tier service, supplier relations, and quality tour packages. Primary Responsibilities: Tour Logistics Management: Oversee Holy Land Tour logistics, including hotel selection, transfers, air travel, and itineraries. Supplier Management: Research and negotiate contracts with preferred suppliers, ensuring competitive pricing and high-quality service. Proposal Creation: Provide detailed proposals to Pastor Relations, track room availability, and ensure all logistics are organized. Budget & Financial Tracking: Manage budgets, track profit & loss, and ensure timely payment and cost optimization. Relationship Building: Cultivate relationships with existing suppliers and establish new partnerships with non-Israel DMCs and hotels. Performance Monitoring: Regularly assess and monitor supplier performance, ensuring service excellence and contract compliance. Communication: Maintain open communication with the Pastor Relations team, keeping them informed of all quotation, booking, and status updates. Contract Negotiation: Negotiate favorable terms with suppliers to ensure quality standards are met while optimizing cost efficiency. Final Billing & Coordination: Oversee final accounting, review invoices, and ensure accurate rooming lists and bus assignments are processed. Skills & Experience Required: Education: Bachelors degree in Hospitality Management, Tourism, Business Administration, or related field, or 10+ years of relevant experience. Experience: Proven background in tour sourcing, supplier management, or product development in the travel industry. Skills: Strong negotiation, contract management, and communication skills. Analytical: Ability to interpret market trends and data, with strong attention to detail. Multitasking: Comfortable working in a fast-paced environment and managing multiple projects simultaneously. Tech-Savvy: Proficiency in relevant software and tools for research, analysis, and proposal preparation. Passion: A deep passion for travel, cultural exploration, and delivering exceptional travel experiences. Why Join? Impact: Be part of a dynamic company offering life-changing travel experiences that combine cultural exploration with spiritual enrichment. Collaborative Environment: Work with a passionate, supportive team committed to excellence. Growth Opportunities: Expand your career within a thriving company. If you're a detail-oriented, organized individual with a passion for travel and a knack for building strong supplier relationships, we would love to hear from you! Job 11365

THE MOTORCYCLE COMPANY Job Title: Event Coordinator Department: Administration Supervisor: General Manager and TMC Marketing Director Pay Class/Status: Hourly/Non-Exempt Summary Description Our business incorporates many small events throughout the year as well as many big events during the summer time. These events are the basis for providing our customers with an exceptional experience. The Event Coordinator is critical to planning and executing these experiences for our customers. Duties and Responsibilities * Obtain city, health, and alcohol permits. * Event layout and traffic plan coordination. * Schedule and facilitate dealership events. * Weekly Event Coordinator conference calls. * Maintain weekly and monthly Events calendar. * Take pictures during events (keeping FB page current during events with updates). * Contact person for advertisers and walk-ins on-site and directs information to TMC Marketing Director. * Track various expenditures and revenues, collecting fees and maintaining any necessary records. * Maintain in-store promotional material (Bag stuffers, marketing synopsis, door flyers). * Keep Dealer Event Entry up-to-date with events. * Update staff on current events, promotions, etc. * Compose and edit promotional and informational materials such as e-blasts, brochures, advertisements, etc. * Ensure adequate staffing for events and schedules set-up, technical, stage and other crews accordingly; supervises crews during events, facilitates break-down. * Provide assistance and information to customers and staff during events. * Coordinate catering needs, preparing conference and meeting materials. * Attend a minimum of two (2) Motorcycle Sales Department morning huddles each week, with the Saturday morning huddle being mandatory, and run through upcoming event(s) info and event spiffs. * Perform other related duties as assigned or requested. Supervisory Responsibilities * None Qualifications & Job Requirements * Approachable, likeable, and enthusiastic personality. * Excellent communication skills. * Knowledge and experience with the Products and Services offered in a Harley-Davidson dealership, or the demonstrated ability to quickly learn them. * Passion for the motorcycling lifestyle and riding community. * Must have ability to relate with broad customer base. * High energy level needed. * General math, customer service, excellent personal communication. * Must be able to work effectively with all areas of the dealership to maximize both the experience for both customers and employees of the dealership. * Experience with computer systems including Microsoft Suite, and Google Products, and or the ability to quickly learn. * Ability to handle confidential information responsibility required. High school diploma preferred. * Valid driver's license. * Previous experience in marketing and events coordination a plus. * Ability to work a flexible schedule including weekends, Holidays, and evenings. Physical Demands * Requires the use of both hands. * Frequently required to bend, stoop, crouch, reach, handle tools and lift 40lbs of material. * Requires standing and/or walking for extended periods of time. Working Conditions * The noise level in the work environment is usually loud. * Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department. * Occasionally exposed to exhaust fumes or other airborne particles. In addition to the outlined essential job functions, the employee is required to complete all additional tasks assigned by his/her supervisor, as the supervisor sees fit for the position. Failure to comply will result in immediate discipline at the discretion of dealership management. I have read and understand the duties, responsibilities and qualifications of this position and acknowledge that I can perform the essential functions of the job with or without an accommodation. _____________________________________ _______________ Employee Signature Date _____________________________________ _______________ Management Signature Date

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market. YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF: • You are friendly and demonstrate a “You Got It” attitude • You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team • You can communicate clearly and regularly with Operations, the Sales Team and guests • You can clearly verbalize guests needs to Operations and other Team Members • You have strong organization skills • You have strong verbal skills • You are able to analyze basic data to help Operations and the Sales Team with decision making • You can read and communicate in English ESSENTIAL DUTIES AND RESPONSIBLITES: • Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. • Take RFP's and calls for social events, converting them to closed “won” business. • Conduct Site tours as needed. • Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support. • Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts. • Follow up on AR's, collect payment information, and close out any remaining balances. • Submit check requests/invoices as needed. • Ensure Operations has the most up-to-date BEO for each event. • Offer “upsell” opportunities to Event Hosts after sale is “closed won”. Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Salary Range: 18.5 - 21.5 We are an equal opportunity employer and participate in E-Verify in states where required.

Pinnacle Live is a premium, in-house AV partner. We elevate live event expectations for people and venues who demand better. With an expert balance of big-picture problem-solving and boots-on-the-ground execution, we deliver bespoke AV solutions for in-person, virtual, and hybrid meetings and live events. The most impressive, impactful meeting and events all have the same common denominator: dedicated, determined people working behind-the-scenes to make it happen. We're looking for those people. Pinnacle Live is a Collaborative Crusader. We empower you to tackle tough challenges to deliver unforgettable hospitality and live event experiences. Job Summary The Sales Coordinator will assist the Venue Director and/or Sales Director in driving the sales efforts of their assigned venue. This position will assist the front-line sales leaders for the venue and will be responsible for generating assigned Scopes of Work (SOW) for their assigned leads. The Sales Coordinator will be tasked to move leads through their respective sales funnel using our Company's proprietary sales process, focusing on connection, prequalification, solutions, and more. Essential Functions Assist Sales Leader with providing sales subject matter expertise and ambassador for the designated hotel sales team. Generate and revise scope of work, quotes, proposals and contracts based on the needs of venue leads requiring AV products and services. Utilize the Company's proprietary sales process as directed by Customer Experience and/or Venue Leadership, including the prequalification of leads, quote generation, timely contract confirmations, pricing and service negotiations, follow-up, and more. Build a deep knowledge of Pinnacle Live's products and offerings; display a passion for learning and understanding new technologies. Provide hotel leads with necessary resources, i.e., layouts, renderings and visuals, product suggestions, etc. Enter all pertinent client information into Pinnacle Live's CRM platform and develop and drive an individual sales strategy that includes individual and team funnel, and sales activity reporting. Communicate and collaborate effectively with the In-Venue Sales Leadership team and Pinnacle Live Leadership. Focus on building outstanding relationships, lines of communication, and trust within the hotel sales team and Pinnacle Live internal teams. Represent Pinnacle Live and hotel venue during any assigned planning meetings, pre-convention and debrief meetings. Deliver “Gold Standard” customer experiences throughout the sales process, event execution, and post-event follow-up. Manage accurate and timely billing of events and clients. Perform other duties as assigned Education & Experience Minimum of two (2) year of experience in a customer service facing role; prior Sales experience in the Hospitality Industry preferred Proficiency in CRM platforms, ability to generate high-quality insights into sales activity and progress Production and Staging experience are preferred Scenic and Décor experience is preferred Rigging, Electrical, and Exhibit experience is preferred, but not necessary Required Skills & Knowledge To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Highly skilled communicator; exceptional interpersonal and relationship-building skills Highly skilled at project management; proven success working in a fast-paced environment Problem solver mindset: ability to remove obstacles for clients through strong organizational skills Highly skilled customer service mindset: willing to go above and beyond for Pinnacle Live clients Very strong time management skills with the ability to work on multiple projects at a time effectively Strong business communication, presentation, and writing skills with a heavy focus on managing multiple communication platforms effectively Exceptional relationship builder, internally and externally Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Generous time off with PTO, holidays and sick/personal days 401k with a contribution match Insurances; health, vision, dental and more Pinnacle Live is an E-verify and Equal Employment Opportunity Employer Pinnacle Live is committed to welcoming, valuing, and supporting every person and their unique contributions. We are actively working to foster an environment where diversity, equity, inclusion, belonging, and mutual respect thrive. We recognize that diversity is intersectional, and that actively valuing diversity demands that we continually strive to establish a welcoming atmosphere for all. Pinnacle Live welcomes, openly acknowledges, empowers, and celebrates the diversity of all our team members, clients, and partners, and affirms the identities and experiences of all our members. We strive to create an environment where we actively embrace all forms of diversity.

Creating a bold impact, in Los Angeles, California. We create campaigns that lead in platform growth- giving your company the tools needed to broadcast your message across all regions.Creating a bold impact, in Los Angeles, California. We create campaigns that lead in platform growth- giving your company the tools needed to broadcast your message across all regions. Job Description We are looking to hire an Event Coordinator to join our team. The Event Planner will be responsible for organizing all activities for the company. The Event Planner shall oversee all aspects of event preparation and management, including internal and external activities. Events will range from coordinating our participation at major corporate trade shows and academic conferences, to the full event preparation of in-house conferences and, ultimately, a range of webinars and interactive events. Responsibilities Acquire and maintain awareness of current and ever-growing inventory of rentals and their applications. Ensure clients receive outstanding customer service pre-event, during the event, and post-event. Collaborate with Sales and Marketing teams to develop seminar programs and stage presentations to excite and engage our visitors. Serve as a focal point for the planning and execution of information booths at conferences and events. Support the development of all documents needed for organizational participation at local , state , federal / national and international conferences. Provide support across the company to develop and design event materials such as programs, invitations, and briefing materials. Plan, execute, oversee, and facilitate all logistical aspects of special events. Qualifications BS in Event Management / Marketing or related field 1+ year of experience in a related role, fresh college grads are welcome to apply as well Possess exceptional attention to detail, excellent administration, and organisational skills. Has a proven track record in managing projects with multiple deadlines. A true team player who will live our company values and works collaboratively as part of a small and collegiate team. Has intermediate to advance knowledge of MS Word, Excel and Outlook. Experience with Salesforce CRM advantageous but not essential Thrives under pressure in a very busy role. Additional Information All your information will be kept confidential according to EEO guidelines.

Property Description Paradise Point Resort and Spa is a picturesque, waterfront resort nestled on a private island in San Diego, California, offering a serene and idyllic work environment. As a job applicant, joining the team at Paradise Point Resort and Spa means being part of a premier luxury resort known for its stunning views, lush gardens, and world-class amenities. The resort boasts a range of exciting employment opportunities, from front-of-house positions to behind-the-scenes roles, providing a diverse and rewarding career path. With its focus on delivering exceptional guest service, Paradise Point Resort and Spa offers employees the chance to hone their hospitality skills while working in a breathtaking location. The resort is committed to fostering a positive and inclusive work culture, providing opportunities for growth and development, and creating a welcoming and supportive team environment. Joining the team at Paradise Point Resort and Spa presents a unique opportunity to be part of a prestigious resort that epitomizes relaxation, luxury, and unparalleled guest experiences. Overview Are you a dynamic and detail-oriented individual with a passion for creating unforgettable events? Join our team as an Event Sales and Planning Assistant and embark on an exciting journey to bring extraordinary experiences to life. In this role, you will work closely with our talented event sales and planning team, assisting in the coordination and execution of exceptional events. With your high energy, enthusiasm, and organizational skills, you will play a vital role in ensuring the success of weddings, conferences, galas, and more. If you thrive in a fast-paced environment, possess exceptional customer service skills, and have a flair for creativity, we invite you to apply and be part of our team that turns dreams into reality. Responsibilities: Assist in event sales and planning activities, including client inquiries, proposals, and contracts. Collaborate with clients to understand their event needs, preferences, and budgets. Coordinate event logistics, including venue setup, catering, decor, and audiovisual requirements. Assist in creating detailed event timelines and itineraries. Support the team in managing event budgets and financial transactions. Provide exceptional customer service and address client inquiries and concerns. Assist in conducting site visits and showcasing event spaces to potential clients. Collaborate with internal departments to ensure seamless event execution. Join our team of passionate event professionals and contribute to creating extraordinary experiences for our clients. Apply now to become an Event Sales and Planning Assistant! Let your creativity shine and make a lasting impact on memorable events! Qualifications One year front office, reservations, sales, and/or catering experience preferred Food/Beverage Service Worker Permit, where applicable Basic computer skills Read, write and speak English fluently Valid driver's license, where applicable Meet minimum age requirement of jurisdiction Ability to communicate effectively with the public and other Team Members Benefits Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families. Multiple Tiers of Medical Coverage Dental & Vision Coverage 24/7 Teledoc service Free Maintenance Medications Pet Insurance Hotel Discounts Tuition Reimbursement Paid Time Off (vacation, sick, bereavement, and Holidays). 401K Match Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify. Salary Range USD $24.65 - USD $25.95 /Hr.

Temp Job Title: Event Staff Type: Temporary / Event-Based Pay: $18-$25 Join our San Diego event team and be part of creating unforgettable experiences! We're looking for enthusiastic, reliable, and detail-oriented individuals who enjoy working with people and thrive in a lively, fast-paced environment. As part of our event crew, you'll represent our company and clients with professionalism while helping ensure every event runs smoothly from start to finish. Whether it's a high-profile conference, festival, or private activation, your positive energy and teamwork will help bring each event to life. Responsibilities: Greet and assist guests with professionalism, enthusiasm, and a welcoming attitude Provide directions, answer questions, and support guest flow throughout the venue Assist with check-in, seating, and general event coordination to ensure an enjoyable guest experience Anticipate attendee needs and provide proactive, friendly assistance Keep work areas tidy, organized, and visually appealing during the event Support event setup and teardown, helping arrange signage, tables, and materials Communicate effectively with team leads to stay informed and aligned on event goals Maintain a polished, positive, and professional presence at all times Requirements: Reliable, punctual, and team-oriented Comfortable standing for long periods Strong communication and customer service skills Must adhere to dress code and client expectations Previous event or hospitality experience is a plus Applicants must provide valid documentation verifying their authorization to work in the U.S. Dark Staffing Solutions is a full-service staffing agency dedicated to helping you find the right opportunity. Since 2017, we've connected job seekers with companies across the U.S. We offer temporary work, evaluation-to-hire roles, farm labor contracting, and career-level opportunities. Whether you're looking to get started or advance in your career, we're here to help you grow! How to Apply: Submit your resume and complete your application through our online portal (click the “apply with us” button above). For inquiries or assistance with your application, please contact us (707) 630-5090 or info@darkstaffingsolutions.com.

Job Description For over 25 years, the Water Grill has sated the palates of seafood lovers in Southern California. Hailed as "the best seafood in Southern California" by the internationally recognized Zagat Guide, Water Grill consistently offers dazzling fish preparations of superior quality and freshness. We keep it reel! Premium benefits, amazing company culture, growth opportunities, and more! Are you hooked yet? What do we bring to the table? Growth Opportunities Great training and commitment to promotions from within! Teamwork / Flexible Hours Education Reimbursement Generous Dining Discount Professionalism Productive Environment Strong company culture JOB OVERVIEW: Assists the Private Event Manager and Sales Manager on a variety of tasks to ensure the large parties, events, and special occasions are successfully planned, set up, and executed to our standards and the expectation of the Guest. Hourly Rate: $16-$24 WORK HOURS: Crewmembers will be required to work day and/or evening shifts, both weekdays and weekends. Crewmembers must be available to work 7 out of the 14 shifts a week and continue to work an average 12 shifts over a 4-week period. ESSENTIAL QUALIFICATIONS: Minimum of 18 years of age to serve alcoholic beverages. 1 year of service experience in a similar volume and service style restaurant preferred. High school graduate, some college preferred. Current Food Handler's Card. Ability to satisfactorily communicate verbal and written English with Guests, management and crewmembers. Ability to compute basic mathematical calculations. Ability to maintain complete knowledge of the following: Table numbers, room capacity, hours of operation, proper table set-up and dress code of the restaurant. All menu and daily special items, including: major ingredients, taste, texture, price, preparation, and presentation of each item. Pricing, glassware, and garnishes for all restaurant beverages, alcoholic and non-alcoholic. Characteristics, pricing and descriptions of every wine/champagne "by the glass" selection and all major wines on the wine list. State liquor regulations, particularly those prohibiting service to minors, intoxicated persons and drunk driving. Correct maintenance and use of food serving/preparation equipment. Point-of-sale and payment processing procedures. Proper cash handling procedures. Proficient in Excel and Word. ESSENTIAL SKILLS: Ability to communicate pertinent information to the Private Event Manager or General Manager in a timely and accurate fashion. Ability to perform job functions with minimal supervision. Ability to be well organized, maintain concentration and think clearly despite frequent, stressful or unusual interruptions. Ability to effectively communicate with all levels of the organizations. Ability to effectively manage projects, often more than one at a time. ESSENTIAL JOB FUNCTIONS: all to be completed in accordance with restaurant standards Ability to arrive to scheduled shift on time. Work schedule is dictated by event bookings and works most events. Oversees crewmembers working events. Handle inquiry calls within company standard. Work with Guests to capture event specifics including menus, pricing, AV requirements, room layout and billing information. Distribute, in a timely manner, information to the appropriate departments regarding all events follow-up all functions with thank you calls and letters. Maintain organized filing system to track repeat business. Collect sales lead contact and group information and distribute to Event Manager and/or Sales Manager. Assist with marketing efforts - social marketing, print ads, web ads, and in-house collateral. Opportunity to participate in Captain Program, working events in both locations. Check out with Manager prior to clocking out. Contribute to a team environment by completing other duties as assigned. PHYSICAL REQUIREMENTS: In General Approx. %Time Spent in each Function Walking 25% Standing 15% Reaching 3% Bending 3% Carrying 4% Lifting 5% Kneeling 5% Sitting 40% 100% OTHER REQUIREMENTS: Ability to lift up to 40 lbs., 10-20 is typical Ability to carry up to 120 feet Ability to reach up to 6 feet, 2-4 is typical Ability to work off counter heights of 36 - 42 inches Ability to move through 24 inch aisles and spaces as small as 12 inches IMPORTANT NOTICE: This description is not an exclusive or exhaustive list of all job functions that a crewmember in this position may be asked to perform from time to time. This document does not create an employee contract, expressed, implied or otherwise, and does not alter the "at will" employment relationship of the employer and employee.

About Us At Story Lane Box, we are passionate about curating and delivering unique storytelling experiences through thoughtfully designed products and services. Based in Santa Ana, CA, we merge creativity, organization, and a commitment to customer satisfaction. Our team thrives on innovation and efficiency, and we believe that every role contributes to the success of the story we deliver. Job Description We are seeking a highly organized and energetic Event Coordinator to join our growing team. In this role, you will be responsible for planning, executing, and managing events from start to finish. You will work closely with clients, vendors, and internal teams to ensure every event runs smoothly and meets or exceeds expectations. Responsibilities Coordinate all aspects of event planning and execution Manage event timelines, budgets, and logistics Liaise with clients to understand event goals and requirements Source, negotiate, and manage relationships with vendors and venues Supervise event setup, execution, and breakdown Ensure compliance with safety, health, and legal regulations Provide post-event reports and evaluations Maintain clear and timely communication with all stakeholders Qualifications Qualifications Bachelor's degree in Event Management, Hospitality, Communications, or related field 2+ years of experience in event coordination or planning Exceptional organizational and time management skills Strong communication and interpersonal abilities Ability to work under pressure and handle multiple events simultaneously Detail-oriented with strong problem-solving skills Proficient in Microsoft Office and event planning tools Availability to work flexible hours, including occasional evenings and weekends Additional Information Benefits Competitive salary based on experience Opportunities for career growth and professional development Collaborative and creative work environment Paid time off and holidays Health, dental, and vision insurance Access to industry events and training On-site parking and flexible scheduling options

Park 6 Logistic is a growing logistics and operations company committed to efficiency, precision, and reliability. We support production and distribution processes through structured workflows, teamwork, and operational excellence. Our environment promotes professional development, hands-on learning, and long-term career growth within a stable and well-organized operation. Job Description We are seeking motivated and reliable Event Staff to support the planning and execution of on-site events in Riverside, CA. This role is ideal for individuals who enjoy hands-on work, thrive in structured environments, and value teamwork. Event Staff members play a key role in ensuring smooth operations and a positive experience for both clients and attendees. Responsibilities Assist with event setup, breakdown, and on-site operations Support event coordinators and team leads during live events Interact professionally with clients, guests, and vendors Ensure event areas remain organized, clean, and functional Follow operational guidelines and safety procedures Represent Elevare Branding with professionalism at all times Qualifications Strong communication and interpersonal skills Ability to work effectively as part of a team Reliable, punctual, and detail-oriented Comfortable working in on-site and field-based roles Willingness to learn and adapt in a fast-paced environment Additional Information Competitive salary ($42,000 - $45,000 per year) Growth opportunities within the company Training provided Supportive and professional work environment Hands-on experience in event operations

The Events Coordinator reports to the Manager of Volunteers and Events and is responsible for planning, coordinating and successfully executing a minimum of 30 Rescue Mission fundraising and program events per year. Under the oversight of the Manager of Volunteers and Events - the coordinator works to maintain existing relationships and building new relationships with event sponsors, funders, vendors and donors. The Event Coordinator will be assigned as a point person the day of the event and serve as a primary contact for vendors. This position is responsible for ensuring that event set up and break down, including coordinating equipment and resources to ensure a timely and smooth set up and post event breakdown/clean up. This position will further coordinate and schedule internal program events and support the volunteer team as needed for large volunteer group serve days at Village of Hope and Double R Ranch. Responsible to create and maintain an environment that instills the advancement of those we serve towards dependency on Jesus Christ and financial self-sufficiency; the fulfillment of ministry mission & eight key values; and the efficient & accountable stewardship of ministry resources. This position is scheduled Monday - Friday from 8am-5pm, with exception of organization events. Education: Associate's Degree (AA) Experience: 2-3 yrs of job related work experience. Communication Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups. Math Skills: Intermediate: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Reasoning: Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several variables in standarized situations.

The University Events and Conferencing Coordinator is responsible for coordinating and overseeing all phases of facility scheduling and event planning for both internal University events and external rentals, including summer conferences. This role serves to promote efficient use of campus facilities, foster student and campus engagement, and ensure excellent service delivery for all events. The Coordinator also supervises student workers supporting event operations, while collaborating closely with campus departments to maintain a comprehensive and cohesive calendar of University events. Essential Functions: Approve, manage, and coordinate all 25Live facility reservation and event requests. Maintain the University's master calendar of events and attend weekly Auxiliary Services planning meetings. Coordinate with University departments to ensure efficient and strategic facility usage for both internal and external events. Serve as consultant and liaison for students, faculty, staff, and external clients regarding event planning, logistics, and facility use. Manage all logistics related to on-campus events, including communication, setup needs, follow-up, and coordination with department partners. Promote, coordinate, and manage all aspects of summer conferencing, including scheduling, logistics, client communication, and coordination with housing, food services, and campus operations in partnership with the Student Development Operations Team. Develop policies and procedures for summer conferencing; facilitate seamless transitions between academic and summer operations. Assist with tours and promotional materials for external rentals. Supervise, hire, train, and schedule student workers assigned to event setup and support. Maintain department inventory and resources such as tables, chairs, AV carts, golf carts, etc. (excluding oversight of university sound tech). Support the Director of Auxiliary Services in processing invoices for internal and external events and rentals; ensure billing accuracy against contracts. Participate in campus committees related to event planning (e.g., Commencement, Welcome Weekend). Utilize Microsoft Office platforms (Outlook, Teams, SharePoint) for effective team communication. Perform other duties as assigned by the Director of Auxiliary Services. Minimum Qualifications: Bachelor's degree in business or related field or the equivalent combination. Minimum 1 year of professional experience in event and conference planning and scheduling that involved coordinating facilities and auxiliary services, preferably in a higher education environment or in a hotel management or front desk/sales environment. Ideal Candidate: Knowledge in public relations and/or marketing preferred. Ability to manage several projects simultaneously; flexible morning, evening, and weekends; especially during the summer months. Strong customer service skills with attentiveness to detail and ability to work independently. Knowledge of Campus Facilities to include residence halls and all bookable spaces. Ability to evaluate, research and take necessary action to manage expenditures. Ability to effectively supervise the work of others. Excellent computer skills with a working knowledge of Microsoft Suite Software Ability to professionally represent the University in a variety of situations and effectively communicate both orally and in written form. Strong organizational planning skills: self -starter, willing to take initiative and create opportunities for the University. Knowledge and acceptance of principles and philosophies of Vanguard University Salary: Full-time position, $23 - $28 Hourly. Salary is commensurate with education and experience and includes a generous benefits package. Posted salary range reflects anticipated hiring scale for the position.

Founded in 1909 and affiliated with the Episcopal Church, The Bishop's School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop's is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year's applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks a Campus Scheduler and Events Coordinator with an immediate start. Reporting to the Events Manager and Campus Scheduler (EMCS), the Campus Scheduler and Events Coordinator (CSEC) plays a critical role in supporting the Advancement Office's fundraising and campaign events as well as meaningful campus events that promote and nurture a vibrant school community. The successful candidate will demonstrate the ability to work efficiently and effectively independently and as part of a team, a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills, the ability to see tasks and projects through to completion, an understanding of the importance of getting the details right, and an overarching commitment to excellence. Responsibilities Include: Scheduling: Coordinate and manage the usage of campus facilities, including classrooms, meeting rooms, and event spaces Receive and process scheduling requests from faculty, staff, student organizations, and community members Ensure efficient space allocation proactively troubleshoot conflicting requests and adhering to The School's policies and guidelines Create and maintain schedules for administrative meetings, student organizations, and other campus events Use designated scheduling software to create and maintain a comprehensive campus calendar, assigning rooms and times to events mindful of course conflicts, room capacity, and special requirements Monitor and adjust schedules and space reservations as needed, accommodating changes in courses, faculty availability, and event requirements Work closely with the School's Registrar and with other campus personnel to resolve scheduling conflicts before they arise Event Coordination: Collaborate with internal departments to ensure event schedules and needs are accurately communicated to all involved Facilitate campus event registration Act as liaison with various departments hosting events by facilitating logistics for meetings and events including catering, space accommodations, and technology needs Support host departments with gathering and dissemination of meeting materials in advance of event and day-of preparation of event spaces Support host departments with pre- and post-event budgeting and invoice processing Cultivate vendor relationships and facilitate campus access for vendor representatives, ensuring campus safety and insurance compliance Coordinate event staffing, vendor management, and attendee/speaker coordination, as assigned Facilitate guest welcome process and organize attendee services Coordinate and ensure efficient and comprehensive event wrap-up Engage in post-event debrief conversations to identify and analyze successful elements and areas for improvement, using this knowledge to enhance future events and support ongoing cultivation of best practices On occasion, independently plan and implement in-person meetings and events, overseeing logistics, registration, AV, budgeting, set-up and takedown Manage virtual events using various platforms, including facilitating interactive features like breakout rooms, polls, and whiteboards Represent Bishop's at in-person and virtual events, ensuring smooth event operations Provide excellent customer service by addressing attendee needs, troubleshooting issues, and ensuring a positive event experience Other duties as assigned Required Qualifications: Bachelor's degree required 3 years of relevant event or meeting planning experience; prior experience in a nonprofit or academic environment is a plus Comprehensive understanding of event coordination and project management while working with multiple stakeholders Proficiency in managing virtual events across different platforms Strong decision-making, problem-solving, and critical thinking skills Exceptional written, oral, and interpersonal communication skills; ability to develop clear and concise documentation and correspondence. Outstanding customer service orientation and demonstrated commitment to consistently exceed expectations to ensure a high level of satisfaction among various constituencies Ability to develop and maintain efficient systems and processes while thriving in a dynamic, fast-paced environment, adapting quickly to changing demands Must be available to work occasional evenings and weekends Uphold the School's Core Values, demonstrating professionalism and tact at all times Stay up to date on industry standards, trends and developments Maintain a clean, safe, and organized work area Demonstrated enthusiasm for collaboration and engagement as a member of a high performing team combined with the ability to also achieve success when working independently Outstanding attention to detail combined with creative and Innovative thinking Proficiency with Google Workspace and aptitude for learning new technology The anticipated compensation range for this position is $65,000 to $71,000 annually, based on experience. Along with generous compensation The Bishop's School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution plus match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School's Food Service team when school is in session. Interested candidates are invited to submit a current resume and cover letter using the link provided. Please do not contact the school directly. EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates.