Contract Description
EventHost
at Circuit
Dallas, TX
Circuit is The Premier Tech-Enabled Amenities Provider
Who We Are:
Circuit provides amenity services to residential and corporate locations across the United States. At Circuit, we believe in the power of community, striving to create connections and experiences that engage and bring people together.
Job Description:
We are hiring freelance eventhosts to assist with on-site events in apartment communities within the Dallas/DFW area.
Events focus in the areas of health/wellness, & culture/arts. EventHost shifts are offered 1-3 times a month. Each event is between 1.5 - 4 hours in length. Weeknight events are after business hours, weekend events vary in timing. This is a fun opportunity to earn a bit of extra income while working in a relaxed and professional environment.
Your general role as an EventHost is to assist in the execution, supervision, and completion of Circuit Events. While most every event is unique, the following is what you may expect to see as routine at a Circuit Event.
Arrive to event location 45 minutes prior to event official start time
Take & share photos of event set-up prior to and throughout the event
Notify key players of your arrival (food vendors, class instructors, bartenders, etc.)
Be sure event is set up according to the Event Execution Form (which will be provided 48 hours in advance)
Handle any last-minute updates and/or onsite issues - retrieving ice, providing paper towels, etc.
Throughout the duration of the event, checking in on guests and vendors alike to be sure needs are met
At close of event, return room to original set up. Ensure trash and other items have been stored properly
Typically, event breakdown lasts 30 min-1hr.
Qualifications and Required Skills:
Prior experience in a customer facing role such as event management, restaurant work, or retail is ideal. Additional training will be provided, but a basic skill set of customer service abilities is expected. Committed freelancers only need apply, as we are looking for someone to commit for the long term
Fluency in English required
Connect with us!
*********************
@circuitliving
Safety is top priority for our talent and communities we service. Therefore, we are following all CDC guidelines.
Job type: Contract
$30/hour
Requirements
Expectations:
Arrive to event location 45 minutes prior to event official start time
Take & share photos of event set-up prior to and throughout the event
Notify key players of your arrival (food vendors, class instructors, bartenders, etc.)
Be sure event is set up according to the Event Execution Form (which will be provided 48 hours in advance)
Handle any last minute updates and/or onsite issues - retrieving ice, providing paper towels, etc.
Throughout the duration of the event, checking in on guests and vendors alike to be sure needs are met
At close of event, return room to original set up. Ensure trash and other items have been stored properly
Typically, event breakdown lasts 30 min-1hr.
Qualifications and Required Skills:
Prior experience in a customer facing role such as event management, restaurant work, or retail is ideal. Additional training will be provided, but a basic skill set of customer service abilities is expected. Committed freelancers only need apply, as we are looking for someone to commit for the long term.
Fluency in English required.
Salary Description $30/hour
$30 hourly 60d+ ago
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Freelance In Person Event Host- Dallas, TX
Visit.org 3.7
Event host job in Dallas, TX
Visit.org is looking for a passionate and ambitious Freelance In-Person EventHost in Dallas, TX to join our Events team on a contract basis. The EventHost will facilitate interactive social impact experiences for our corporate partner on location for in-person event(s). This is an opportunity for an individual with stage experience who finds comfort in front of a crowd and wants to contribute their skills to positively impact local communities around the world. The right candidate will be based in Dallas, TX, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
What Motivates Us
There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities.
About Visit.org:
Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twitch, Nielsen, and others.
Role & Responsibilities:
Be the host for a fun, engaging, team building, social impact activities, experiences and events that support a great cause
Welcome, engage, and inspire participants while supporting nonprofits in facilitating the in-person event
Requirements
Qualifications:
Fluent in English
Based in Dallas, TX
Availability to work on a contract per event basis
Comfortable interacting with groups of people as well as one on one as they keep the events flowing and the participants engaged
Easy conversationalists with lots of energy, charismatic personality, and a sense of fun
Background in acting, comedy, improv or similar profession that requires engaging and interacting with an audience is a bonus and not required
Experience with group facilitation and managing group dynamics
High energy and a positive attitude
Quick thinker-sometimes during events, things go wrong; you can problem-solve on the fly
Extremely comfortable with and enjoys public speaking
Excellent customer service and presentation skills
Benefits
This is an on location, in person , per event contract role in Dallas, TX. This role is open only to those candidates already based in Dallas, TX No relocation packages are offered at this time.
$24k-30k yearly est. Auto-Apply 34d ago
Development & Events Coordinator
Vertical Alliance Group Inc. 3.7
Event host job in Irving, TX
Vertical Alliance Group is a well-established company, in business since 1999, with headquarters located in Texarkana, TX and offices in Irving ,TX. We are a thought-leader in the trucking industry, providing learning management systems and safety training to businesses in the US and Canada.
Infiniti Fleet Safety Training is seeking an outgoing, polished, early-career professional to represent our brand at industry events and build long-term referral relationships-especially within the insurance industry.
What You'll Do:
Represent our company at trade shows, conferences, and networking events
Build and nurture referral relationships (insurance brokers, risk managers, industry partners)
Follow up diligently and organize referral pipelines
Prepare for and support event logistics with our internal teams
Meet referral and relationship-building goals with a competitive, achiever mindset
What We're Looking For:
Bachelor's degree preferred; early-career candidates encouraged
Extremely social, personable, and confident in conversation
Highly organized, reliable, and proactive
Strong communicator (verbal + written)
Professional presence suited for events and networking
Competitive, goal-driven, self-starter
Why This Role:
Great fit for someone who loves networking, building relationships, and being the face of a respected brand - with commission upside and strong long-term career paths in events, partnerships, or business development.
Our website: *****************************
What do we do? ************************************************************
Vertical Alliance Group is an equal opportunity employer and utilizes E-Verify for new hires.
We will be offering jobs on-the-spot at our Hiring Event January 20 & 21. Join the opening team of House of TORO Steakhouse - a modern chophouse and patio inspired by the architectural mastery of Ricardo Legorreta, where bold design meets warm, human hospitality.
POSITION SUMMARY:
The Host Person is an essential member of the team dedicated to providing exceptional quality and service to our guests. By nature of the position, the Host Person is the guest's first impression of the restaurant. This position is responsible for welcoming guests graciously with eye contact and a smile, then promptly and courteously accommodating the guests' needs. Host Persons remain friendly and engaging, all while calculating table turn times, managing reservations and the waiting list, communicating guest request and preferences with servers and manager, answering the phone, and actively anticipating seating delays.
RESPONSIBILITIES:
Monitors guests entering and exiting dining area. Graciously greets guests upon their arrival. Maintains an accurate, fair and up-to-date waitlist and seating chart. Informs guests when their table is ready. Escorts guests to their seats, provides menus to guests, and informs them of the name of their server.
Utilizing Open Table, the Host Person takes reservations, reviews the daily reservation book, and has the ability to seat guests without reservations.
To maximize guest service, must have a complete working knowledge of the menus and what is unavailable for that day. Must also be familiar with frequent guests and know their names and preferences.
Responsible for directing the seating rotation within the restaurant to ensure a smooth work flow. Must be familiar with server stations, their daily assignments, their personal timing patterns and their maximum workload capacity. Must be able to balance the customer flow among the service stations, taking into account requests for a particular table or server, depending on availability.
Oversees the general functioning of the dining room during the meal service period, relaying information to service personnel, requesting feedback from guests as to their satisfaction, making adjustments when and where necessary. Ensures a congenial dining room atmosphere.
Responsible for answering dining room telephone, taking reservations over the telephone and taking messages for staff.
Handles all guest service issues in an immediate and gracious manner. Responds promptly and appropriately to guest service issues and reports the situation to the Restaurant Manager on Duty.
Completes table checks when assigned and responsible for operation of cash register. Reconciles cash till at start and close of shift. Follows all Company accounting and cash handling policies.
Maintains cleanliness of workstation and surrounding areas.
Ensures that someone is always present at the host stand.
Communicates guest preferences to the service team verbally and through printed chits.
Proactively notifies management of any possible seating delays.
Assists with the duties of servers and bus persons, such as securing a food or beverage item for a patron, resetting a table for reuse, etc., as the customer traffic flow allows, ensuring the maintenance of food service effectiveness and efficiency. Handles side duties within each shift.
Wears required uniform and meets Company grooming/dress policies.
Conduct oneself in a professional manner with the awareness that all actions and communications are within guest view.
Maintains communication and teamwork with all co-workers and supervisors.
Adheres to all Company/department procedures, policies, expectations and quality standards.
KNOWLEDGE, SKILLS AND ABILITIES:
Fluency in reading, writing, and spoken English.
Excellent personal presentation and interpersonal skills.
Ability to communicate effectively with guests, co-workers, and supervisors.
Ability to think and communicate clearly, organize and prioritize in high pressure situations.
Basic knowledge of the restaurant's menu, ingredients, and cooking techniques, as well as knowledge of the details of our property and upcoming events.
Knowledgeable of basic sanitation.
Knowledgeable of computer operations and ordering procedures.
Ability to absorb large amounts of information quickly: service procedures, menus, and dining room floor plan, register operation.
Able to successfully multitask.
Ability to maintain excellent attendance and punctuality. Ability to work all shifts, weekends and holidays.
PHYSICAL DEMANDS:
Ability to walk and stand throughout an eight-hour shift.
occasionally required to reach with hands and arms
regularly required to talk or hear
handle or feel objects, tools, or controls
Ability to lift, balance and carry large, oval Dining Room service trays.
Must have the ability to lift trays, soiled dish bins, etc., of up to 40 pounds in weight.
EXPERIENCE:
Must be at least sixteen years old (at least 21 years old to serve alcoholic beverages).
Previous experience as a server preferred.
Must successfully complete restaurants training course.
High School Diploma or GED preferred or currently enrolled in secondary education completion.
At least 1 year of experience with Restaurant or Customer Service Experience.
REQUIRED PERSONAL PROTECTIVE EQUIPMENT:
Closed toe, non-canvas and non-skid soled shoes.
This job description is not an exclusive or exhaustive list of all job functions that a Curator in this position may be asked to perform from time to time.
$24k-30k yearly est. 8d ago
Event Coordinator
Premier Martial Arts
Event host job in Addison, TX
Premier Martial Arts has been in business for more than 20 years, and since our founding in 1998 we have helped thousands of students of all ages realize their full potential. Premier Martial Arts delivers a best-in-class martial arts experience that helps our students develop the personal skills that are necessary to build a successful life. Our mastery of teaching martial arts over the past two decades is evident in our structured and thorough curriculum, which is standardized across our 100+ locations across the United States, Canada and England.Our curriculum focuses on character development far beyond the importance of self-defense. We teach our young students how to respect their elders, how to be accountable, how to focus and how to stay in shape in a fun and exciting atmosphere. We empower our adult students with the self-confidence to overcome anxieties and trauma, in an environment that fosters inclusion and social belonging. Summary
Running youth birthday parties and Saturdays/Sundays
Supporting Parent's Night Out Youth Events on Wednesday/Saturdays
Support Youth Graduation Parties
Responsibilities
Birthday Parties
Parent's Night Outs
Youth Graduations
Misc. Social Events: Ex: Pool parties, picnics, park days, BBQs, etc.
Qualifications
Extrovert personality
Enjoying working with and entertaining kids
Follow the guidelines on how to run the events
Benefits/Perks
Free Adult Membership
Compensación: $15.00 - $20.00 per hour
Premier Martial Arts, where your passion for martial arts meets business success!
At Premier Martial Arts we feel that it's time for martial arts instructors to have a real opportunity to grow in the martial arts industry as a true professional.
WHAT IS PREMIER MARTIAL ARTS?
With more than 100+ locations across the U.S., Premier Martial Arts empowers thousands of students of all ages on a daily basis. While our approach to martial arts focuses on a combination of techniques found in these effective disciplines: Krav Maga, Kickboxing, Karate, Tae Kwon Do, Jiu-Jitsu, and Kali, Premier Martial Arts goes above and beyond the punching and kicking by focusing on self-improvement.
Our students learn concepts and receive coaching in concentration, goal setting, self-discipline, and confidence that help to keep them on track in life. Our students get to have their personal trainer and success coach all in one.
You see, as martial arts instructors, we have a unique ability to help our youth students during such an influential time of their lives. This means we must take great pride in our education to maximize our potential as educators, communicators, instructors, and community leaders. As for our adult members, we must expand our knowledge in real-world self-defense and fitness to lead them to a more fulfilled and fearless life.
If you are interested in working for a martial arts company dedicated to your growth and success, all while being able to impact your community, look no further!
Premier Martial Arts has the vision, the tools, and infrastructure to support your martial arts professional dreams!
START YOUR CAREER WITH PREMIER MARTIAL ARTS TODAY!
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Premier Martial Arts Corporate.
$15-20 hourly Auto-Apply 60d+ ago
Event Sales Coordinator
FB Haywire, LLC
Event host job in Plano, TX
Job Description
The Event Sales Coordinator is responsible for supporting and assisting the role of Events Sales Manager in planning and helping to executing all private dining and large party events. They are responsible the initial sales leads the come into the store including TripleSeat (event booking software) and telephone inquiries. The Event Sales Coordinator is responsible for the organization of booking documents and closing of all event sales, gathering weekly BEO for manager meetings and creating floor charts for upcoming event. The Event Sales Coordinator will also develop and maintain business relationships inside and outside of the restaurant by participating of offsite store sponsored events when the Event Sales Manager is not available.
BENEFITS:
• Medical Insurance benefits available for hourly workers who average 30 hour per week
• 401k available for employees 21 years or older after 1 year (12-month period with 1,000 hours of service)
• Multiple pathways for growth and development with encouraged opportunity to be promoted into Management and other leadership roles
Essential Responsibilities:
Close Event Financials from the previous days/weekend
Ensure the accuracy of all Booking Documents and place in Events Binder
Send Follow up emails to guests to get feedback and promote future bookings
Triple Seat events in OpenTable to ensure continuity
Send follow up emails and calls to guests who have not finalized booking or are missing essential booking documents and details
Gather BEO and Menus for weekly Operations team meeting for the booking of all parties under 20 in the main dining room
Responsible for the initial response of all leads that comes through on TS
Assist in site tours who Sales Manager is not available
Assist in event bookings of larger parties when Event Sales Manager is not available
Skills and Requirements
High school diploma or GED
Experience in the hospitality or customer service
Excellent organizational, and planning skills in a high volume environment
The ability to anticipate problems and make contingency plans.
Great interpersonal and communication skills
A charming demeanor and positive attitude
Flexible and approachable
Strong leadership qualities
High energy and upbeat
We participate in the E-Verify program. As part of our commitment to maintaining a legal workforce, we verify the employment eligibility of all new hires through E-Verify.
$31k-42k yearly est. 25d ago
Membership and Event Coordinator
Restore Hyper Wellness-RHWM023
Event host job in Frisco, TX
Job DescriptionBenefits/Perks
A competitive salary plus bonuses
Flexible Schedules
Casual Dress-code
Fun, wellness-focused work environment
Restore Hyper Wellness is the leading retail provider of alternative health and wellness modalities in the United States. Our goal is to make Hyper Wellness widely accessible, affordable, and fun. This means helping people from all walks of life feel better and perform at a higher level so they can do more of what they love in life. Inc. 5000 ranked Restore the #113 Fastest Growing Company in America, the #17 Fastest Growing Company in Texas, and the #1 Hottest Franchise in America.
Job Summary
Are you passionate about helping people live healthier lives so they can do more of the things they love? If so, youre amazing! Thats what were all about at Restore, which means were always seeking team members who share this passion. Our Hyper Wellness Representatives are the face of each Restore location and play an integral role in delivering a high-quality customer experience.
Responsibilities
Greeting clients and assisting them with Restores wellness services
Helping clients over the phone, returning important voicemails, and facilitating the booking, scheduling, rescheduling, and cancellation process
Grow our membership base
Coordinate monthly events
Onboarding new clients - this involves completing medical waivers and creating profiles in our point-of-sale system
Conducting tours and selling service packages and memberships
Educating clients on Restore services, including medical benefits, precautions, and at-home care
Performing opening and closing procedures
Maintain a safe, clean and secure environment for all guests and employees.
Serve as an expert on Restore products and services.
Represent the brand by embodying Restores core values and acting in alignment with the mission and vision of Restore Hyper Wellness and the Hyper Wellness lifestyle.
Create a fun and engaging store culture by ensuring every team member is involved, valued, and recognized for his/her contributions.
Qualifications
Youre passionate about health and wellness
You have at least one year of customer service experience in a retail environment. Hot tip - While Restore is technically a retail operation, we dont have a retail vibe.
Working weekends doesnt bum you out
Communication and collaboration are some of your strong suits
You either hold or are working toward a degree in kinesiology, exercise science, personal training, or a related field
$31k-42k yearly est. 4d ago
Event Coordinator
Star Sleep, LLC
Event host job in Dallas, TX
Join Our Growing Team at Star Sleep & Wellness!
About Us
At our practice, we are dedicated to providing exceptional care for patients with sleep disorders. We go beyond traditional medical practices by building lasting relationships with our patients and offering personalized, lifetime care. As a forward-thinking team, we're constantly at the forefront of innovations in dental sleep medicine. Learn more about our team and our mission at **************************
About the Role:
We are excited to continue the growth of our practice and are seeking an Event Coordinator for our growing team! This role will be responsible for the organization of company-wide events, local meetings, holiday parties, and lunch and learns. The Event Coordinator also plays a supportive role to onboarding coordination, recruiting events, and oversees details for treatment workshops. The ideal candidate would align with our mission and values and possess organizational and networking skills. We welcome new ideas and appreciate an individual who takes initiative and exudes professionalism in the marketplace.
Key Responsibilities include:
Lead the full lifecycle of organizational events, including annual kick-off celebrations, holiday parties, and specialized internal meetings (Leadership/Director Meetings, Department events)
Manage the logistics, scheduling, and successful completion of major company-wide events, such as team meetings, leadership roundtables (held bi-annually), and theme weeks
Oversee the scheduling and setup for internal training programs, including regular Lunch and recurring weekly Huddles
Coordinate the details for specialized training cohorts and workshops (OA and PAP workshops), ensuring all materials, attendee lists, and room arrangements are finalized, allowing trainers/facilitators to begin immediately and maximize instruction time
Establish and maintain strong professional relationships with external vendors, key service providers, venues, and professional speakers to ensure cost-effective and high-quality event execution
Other duties as assigned
About You
We seek individuals who align with the following core values:
Value Reputation: You understand the importance of your role in representing the practice's reputation, with a commitment to excellence in everything you do.
Adaptable to Change: You embrace change, are open to learning, and take a proactive approach to solving challenges.
Driven and Goal-Oriented: You are motivated by purpose, remain focused on goals, and celebrate both individual and team achievements.
Team-First Mentality: You work collaboratively with others, going the extra mile to support your colleagues and the patients we serve.
Integrity: You follow through on your commitments and maintain trust in every action.
Does This Sound Like You?
We value character over experience. If you have a strong desire to make a positive impact on our patients' lives and are excited to grow with us, we want to hear from you! The most important quality we seek is a passion for providing exceptional patient experiences.
Does This Sound Like You?
If you're ready to contribute to a team that's changing lives, apply today! We can't wait to meet you.
Please Note: This is NOT a remote position. Applicants must be local to the DFW area.
PS- We have anyone moving on to the interviewing stage complete a Berke assessment, found at the link below. You're welcome to do that now!
*********************************************
Due to high patient call volumes and clinic traffic, please do not call the office or stop by to check on the status of your application. No need to worry, we pride ourselves with prompt responses to applicants that have experience that aligns with our company needs.
$32k-42k yearly est. Auto-Apply 13d ago
Event Coordinator
Talkishco
Event host job in Dallas, TX
DescriptionJob Title: Event Coordinator Company: Talkishco At Talkishco, we offer a range of sales solutions to businesses, including sales consulting, lead generation, sales training, sales outsourcing, and CRM implementation.
Job Description: The Event Coordinator at Talkish Co. is responsible for planning, organizing, and executing company events, including conferences, product launches, corporate meetings, and other special events. This role involves coordinating logistics, liaising with vendors, and ensuring the seamless execution of events that align with company goals and standards.
Key Responsibilities
Plan, organize, and execute corporate events, from small meetings to large conferences and promotional events.
Collaborate with various departments to understand event goals, objectives, and requirements.
Manage event logistics, including booking venues, arranging transportation, and coordinating with suppliers.
Oversee the production of event materials such as invitations, signage, agendas, and promotional items.
Develop and manage event budgets, ensuring all expenses stay within allocated amounts.
Coordinate with catering, entertainment, and other event services providers.
Manage event registration, including invitations, RSVPs, and follow-up communications with attendees.
Ensure compliance with all health, safety, and legal regulations during events.
Provide on-site management to ensure the smooth execution of events, handling any issues or changes that arise.
Conduct post-event evaluations, gather feedback, and prepare reports to assess event success and identify areas for improvement.
Skills, Knowledge and Expertise
Bachelor's degree in Event Management, Marketing, Communications, or a related field.
Previous experience in event planning or coordination is preferred.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software.
Ability to work well under pressure and handle last-minute changes.
Budget management skills and attention to detail.
Ability to work flexible hours, including evenings or weekends, based on event schedules.
Benefits
Competitive salary
Health, dental, and vision insurance
Paid time off and holidays
Retirement plan with company match
Professional development opportunities
Employee wellness programs
$32k-42k yearly est. 3d ago
Event Coordinator
Henry Investment Group
Event host job in Flower Mound, TX
Texas Johns is the leading provider of comprehensive construction site services in DFW and Greater San Antonio Metroplexes. We are strongly committed to a foundation of operating excellence, professionalism, and financial strength. Texas Johns serves customers in residential, commercial, industrial, and municipal markets. At Texas Johns, we are looking for people who are committed to listening to our customers, understanding their needs, and providing solutions. If you have a passion for helping people and creating a great customer service experience, then join us and make a career out of making a difference.
Event Coordinator Duties and Responsibilities
The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly. Here are the most essential duties and responsibilities:
Establishing and maintaining relationships with vendors and venues
Planning event details and aspects, including porta potties, event trailers, fencing
Creating reliable financial reports and collecting payments on time
Remaining under budget with all costs
Managing events and addressing potential problems that may arise
Maintaining a working knowledge of the complex needs of a wide variety of events
Requirements:
High school diploma or equivalent
1 year experience minimum in an office environment
Proficient with Computers, Microsoft applications, and phone systems
Knowledge of routing and route optimization process
Friendly attitude and “listening ear”
Ability to quickly access information and make decisions
Ability to solve problems
Excellent written, verbal, and keyboarding skills
Proficient with MS Software programs (Outlook, Word)
$31k-42k yearly est. Auto-Apply 60d+ ago
Event Coordinator
Haynes and Boone, LLP 4.9
Event host job in Dallas, TX
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm's practice and industry areas - including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as
The Best Lawyers in America
directory (Woodward/White, Inc.) and the
Chambers USA
legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
The Event Coordinator is responsible for planning, managing, and executing firmwide client‑facing events, onsite, off‑site, and virtual, including seminars, client dinners, receptions, retreats, and conferences. This role partners closely with the Business Development team, firm leadership, attorneys, and administrative staff across all offices to coordinate and deliver high‑quality client events that support the firm's strategic objectives.
Essential Duties
Serve as the lead project manager for small to mid-sized client events, overseeing all phases from initial concept and pre-planning through on-site execution, and post-event follow up.
Support team members with logistics and execution for larger firmwide events, as needed
Prepare event proposals and manage event budgets for assigned events, including obtaining quotes, monitoring expenses, and ensuring all costs remain within approved budgets.
Compile post‑event reports, including attendance metrics, budget summaries, and key takeaways.
Process all related payments, invoices, and expense reconciliations in a timely manner.
Liaise with attorneys and Business Development team members regarding invitation lists, mailing lists, and event‑specific communications.
Collaborate with the Creative Team to develop email invitations and event collateral; oversee design, content, and branding consistency.
Edit, update, and distribute invitations and event communications through Vuture.
Provide regular project updates to attorneys, BD team members, and internal stakeholders.
Manage the production of event materials, including invitations, confirmations, agendas, seminar materials, slides, handouts, evaluation forms, name badges, and promotional items.
Develop and manage event timelines, production schedules, and run‑of‑show documents.
Oversee audio‑visual logistics, coordinating with internal IT teams and external vendors to ensure seamless execution.
Manage vendor relationships, including venues, caterers, florists, A/V providers, and other event partners, coordinate proposals, timelines, and deliverables.
Support negotiation of pricing and deliverables with event partners.
Coordinate shipping and tracking of event materials, collateral, and signage.
Maintain accurate event records, attendance tracking, and CRM updates in InterAction.
Provide on‑site event support, including hospitality, registration, guest management, and troubleshooting logistics.
Assist with planning and executing client dinners, receptions, and other in‑office and off‑site events.
Ability to work in the evenings and weekends, as needed, with events support.
Any other ad hoc duties as reasonably requested.
Reporting Relationship
The Event Coordinator reports directly to the Senior Manager of Events & Strategic Partnerships. Interacts frequently with attorneys and business services personnel, across all levels and offices.
Qualifications
Knowledge/Experience
3+ years of event planning or administrative experience, preferably in a law firm or professional‑services environment.
Skills
Demonstrated ability to plan, manage, and execute multiple events simultaneously with appropriate supervision.
Ability to manage multiple projects at once and prioritize competing deadlines effectively.
Strong written and verbal communication skills, with the ability to produce clear, concise, and well‑structured content.
Knowledge of restaurants, venues, and event resources in Dallas and Houston preferred.
Excellent interpersonal skills with a polished, professional, and positive demeanor.
Strong organizational, analytical, and project‑management skills, with the ability to manage competing priorities.
Ability to build and maintain strong relationships with internal stakeholders, external clients, and vendors.
Ability to thrive in a fast‑paced environment and remain calm under pressure.
Passion for event production, execution and logistics.
Highly detail‑oriented, thorough, and organized.
Availability to work evenings and weekends as required for event support.
Willingness to travel as needed.
Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Familiarity with Zoom, Vuture, and InterAction, as well as other virtual event platforms and event‑management tools, is preferred.
Ability to learn new tools, systems, and software as needed.
All positions require punctuality and regular attendance.
Leadership: A proactive approach, taking initiative and contributing meaningfully to the team and firm.
Communication: The ability to communicate clearly, effectively, and professionally with all levels of the organization.
Client Service: A commitment to delivering exceptional service and anticipating client needs.
Education
Bachelor's Degree.
Physical Demands
Remains stationary and observes information on a computer screen at least 80% of the time. When managing events, might be required to move around up to 100% of the time. This position constantly operates computers, printers and other office systems. Occasionally required to move items weighing up to 20 lbs. This position requires constant communication and exchange of information with the firm lawyer, vendors, clients and staff.
Working Conditions
Hybrid office environment - 4 days in office.
Flexibility to work overtime with short or no notice.
$45k-49k yearly est. Auto-Apply 5d ago
Event Conversion Coordinator
Rev Entertainment
Event host job in Arlington, TX
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
REV Entertainment is looking for a Event Conversion Coordinator to join our team! This position will be responsible for providing assistance to the Event Operations Manager and working along with the conversion team. Responsible for the overall set-up and tear-down of events at Globe Life Field, Choctaw Stadium, and other properties managed or operated by REV Entertainment. This position will assist and lead part-time conversion leads and contract labor in pre-event, event and post-event conversions at Globe Life Field, Choctaw Stadium, and other properties managed or operated by REV Entertainment.
ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Lead part-time and contract workers in daily, pre-event, event and post-event conversion, audio, video, lighting, and set-up services for REV Entertainment and provide hands on training to the conversion team.
Maintain all equipment in excellent working order and schedules regular preventative maintenance.
Sets building configuration as per SOP for each individual event. Must be proficient in all tasks including but not limited to construction and precise placement of stages, tables, chairs, bike rack barricades, stanchions, and reading AutoCAD drawings.
Set and strike portable sound systems, microphones, projectors, and lighting equipment for various events and internal needs.
Review conversion tasks, outlines, and schedules on a daily basis to ensure that all requirements are clear and the expectation of the setup is understood before work begins.
Assist with the administration of training programs, purchasing, scheduling staff, administrative tasks and documents team member work performance for extraordinary work and non-compliance.
Inspect and keep an updated inventory of conversion related equipment and tools for damage or deficiencies and make appropriate reports.
Assist in the implementation and monitoring of conversion standards to ensure a positive and professional image is maintained for the ballpark.
Perform set-up tasks independently.
Complete a comprehensive checklist of each conversion to ensure the proper conditions and that all safety aspects are reviewed.
Knowledge of safety equipment, standards, systems and OSHA guidelines.
Receive supervision and direction from the Event Operations Manager.
Others duties as assigned.
PREFERRED QUALIFICATIONS:
High School Diploma or equivalent with a minimum of one (1) year experience in a multipurpose arena, convention center or stadium, preferred.
Experience with venue set-ups and material handling equipment.
Experience with audio, video, and lighting systems preferred.
Working knowledge of Audio, Video, and Lighting systems such as video switchers, audio mixers and video streaming equipment.
Knowledge of various audio equipment (microphones, sound recording devices, speaker systems etc.)
Strong leadership characteristics with the ability to lead up to 10 workers at one time.
Ability to perform heavy manual labor for extended periods; must be able to lift and carry heavy, awkward objects up to 75 pounds. Manual dexterity to operate tools and equipment; body mobility to climb, crawl, walk and kneel.
Excellent verbal and written communication skills, organizational, abilities, and provide positive/consistent leadership that will motivate Conversion Staff.
Able to work irregular hours to include overnight shifts, weekends, and holidays. May be subject to 24 hour per day and 7 days per week call.
Self-starter with excellent organizational skills; able to meet definitive timeline goals.
Effective team player mentality; must be able to adapt to changes and work in a multi-client environment.
Proficiency in Microsoft Office; CAD experience preferred.
Excellent organizational, planning, and interpersonal skills.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to move around the facility; Ability to perform heavy manual labor for extended periods; must be able to lift and carry heavy, awkward objects up to 75 pounds. Manual dexterity to operate tools and equipment; body mobility to climb, crawl, walk and kneel. This position may require work inside or outside of the building, as needed by events.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
$32k-42k yearly est. 2d ago
Event Conversion Coordinator
Rangers Baseball
Event host job in Arlington, TX
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
REV Entertainment is looking for a Event Conversion Coordinator to join our team! This position will be responsible for providing assistance to the Event Operations Manager and working along with the conversion team. Responsible for the overall set-up and tear-down of events at Globe Life Field, Choctaw Stadium, and other properties managed or operated by REV Entertainment. This position will assist and lead part-time conversion leads and contract labor in pre-event, event and post-event conversions at Globe Life Field, Choctaw Stadium, and other properties managed or operated by REV Entertainment.
ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Lead part-time and contract workers in daily, pre-event, event and post-event conversion, audio, video, lighting, and set-up services for REV Entertainment and provide hands on training to the conversion team.
Maintain all equipment in excellent working order and schedules regular preventative maintenance.
Sets building configuration as per SOP for each individual event. Must be proficient in all tasks including but not limited to construction and precise placement of stages, tables, chairs, bike rack barricades, stanchions, and reading AutoCAD drawings.
Set and strike portable sound systems, microphones, projectors, and lighting equipment for various events and internal needs.
Review conversion tasks, outlines, and schedules on a daily basis to ensure that all requirements are clear and the expectation of the setup is understood before work begins.
Assist with the administration of training programs, purchasing, scheduling staff, administrative tasks and documents team member work performance for extraordinary work and non-compliance.
Inspect and keep an updated inventory of conversion related equipment and tools for damage or deficiencies and make appropriate reports.
Assist in the implementation and monitoring of conversion standards to ensure a positive and professional image is maintained for the ballpark.
Perform set-up tasks independently.
Complete a comprehensive checklist of each conversion to ensure the proper conditions and that all safety aspects are reviewed.
Knowledge of safety equipment, standards, systems and OSHA guidelines.
Receive supervision and direction from the Event Operations Manager.
Others duties as assigned.
PREFERRED QUALIFICATIONS:
High School Diploma or equivalent with a minimum of one (1) year experience in a multipurpose arena, convention center or stadium, preferred.
Experience with venue set-ups and material handling equipment.
Experience with audio, video, and lighting systems preferred.
Working knowledge of Audio, Video, and Lighting systems such as video switchers, audio mixers and video streaming equipment.
Knowledge of various audio equipment (microphones, sound recording devices, speaker systems etc.)
Strong leadership characteristics with the ability to lead up to 10 workers at one time.
Ability to perform heavy manual labor for extended periods; must be able to lift and carry heavy, awkward objects up to 75 pounds. Manual dexterity to operate tools and equipment; body mobility to climb, crawl, walk and kneel.
Excellent verbal and written communication skills, organizational, abilities, and provide positive/consistent leadership that will motivate Conversion Staff.
Able to work irregular hours to include overnight shifts, weekends, and holidays. May be subject to 24 hour per day and 7 days per week call.
Self-starter with excellent organizational skills; able to meet definitive timeline goals.
Effective team player mentality; must be able to adapt to changes and work in a multi-client environment.
Proficiency in Microsoft Office; CAD experience preferred.
Excellent organizational, planning, and interpersonal skills.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to move around the facility; Ability to perform heavy manual labor for extended periods; must be able to lift and carry heavy, awkward objects up to 75 pounds. Manual dexterity to operate tools and equipment; body mobility to climb, crawl, walk and kneel. This position may require work inside or outside of the building, as needed by events.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
$32k-42k yearly est. Auto-Apply 6d ago
Employer Events Coordinator
University of Texas at Dallas 4.3
Event host job in Richardson, TX
Reporting to the Associate Director for Employer Relations, the Employer Events Coordinator connects with employers on a daily basis with the primary responsibility of managing of all career expos/fairs. Additional responsibilities include coordinating employer involvement in various networking and recruiting activities and assisting with marketing and promotion of all employer events.The Employer Events Coordinator will be expected to work as part of a team, often working in conjunction with other staff members to execute targeted events. This position has limited direct student interaction.
Essential Duties And Responsibilities
The Employer Events Coordinator develops, implements, and evaluates all career-related and industry-specific expos and coordinates employer involvement in other programs and activities. Event logistics may include: Reserving event space and securing vendors. Arranging catering, parking, facility set-up, and other details as needed. Coordinating all marketing materials. Employer contact may include: Conducting outreach by phone and/or email to potential employer participants. Managing employer event registrations and invoicing/payment activity. Communicating with employers regarding event logistics. Additional responsibilities include coordinating employer involvement in various networking and recruiting activities and assisting with marketing and promotion of all employer events. Other duties as assigned by the Director or Associate Director of the Career Center.
$35k-42k yearly est. 60d+ ago
Care Coordinator/Events NFW
Gateway Church 3.4
Event host job in Fort Worth, TX
The Care Coordinator & Event Project Manager is a multi-faceted role that supports the stewardship of care ministry for Gateway North Fort Worth members and attendees while providing administrative and event leadership support. This position requires strong prioritization, coordination, and time-management skills. The ideal candidate demonstrates excellent communication and organizational abilities, a heart for ministry, and a servant-minded, can-do attitude.
Principal Responsibilities - Care Coordinator
-Serve as the first point of contact for care needs and requests across all communication channels.
- Provide administrative oversight and follow-up for care-related ministries including Pastor on Call, counseling, bereavement, and health needs.
- Participate in weekend responsibilities as scheduled.
- Manage Pastor on Call scheduling, text line administration, and call routing.
- Assist with Biblical Counseling sessions as a prayer partner and support Care event logistics.
- Participate in receptionist rotation for the campus phone line and caller support.
- Provide leadership, communication, and discipleship to congregation members and volunteers.
- Prepare and submit check requests and receipts using Coupa.
- Assist with volunteer recruitment for the Care department.
- Procure resources and supplies needed for Care ministry operations.
Principal Responsibilities - Event Project Management
- Uphold all event policies, procedures, and guidelines.
- Provide oversight for on-site teams and external vendors.
- Manage event planning with comprehensive knowledge of campus facilities and requirements.
- Maintain accuracy of the campus event calendar.
- Lead and attend event-related meetings and trainings.
- Coordinate vendor communication, setup, and teardown.
- Facilitate planning meetings and mediate event-related issues.
- Develop and maintain a preferred vendor list.
- Manage event receipts and Coupa submissions.
- Track budgets and communicate final costs to ministries.
- Create planning guides, timelines, and provide on-site event support.
- Manage campus décor items for seasonal and special events.
- Coordinate weddings and funerals from start to finish.
- Assist other departments as capacity allows.
Qualifications
Performs work under direct supervision.
Handles basic issues and problems, and refers more complex issues to higher-level staff.
Possesses beginning to working knowledge of subject matter.
Typically requires a bachelor's degree and 0 to 2 years of experience.
Oral and written communication skills.
Customer service skills.
Research skills.
Organizational skills.
Detail oriented.
Ability to multi-task and prioritize.
This Job Description is not all inclusive and other duties may be assigned as necessary
Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church does discriminate on the basis of religion.
Employment Requirement: All Staff must be a member or become a member of Gateway Church upon employment.
$26k-36k yearly est. Auto-Apply 10d ago
Event Staff
Elevare Branding
Event host job in Fort Worth, TX
At Elevare Branding, we are a forward-thinking company dedicated to delivering impactful brand experiences through strategic planning and flawless execution. Our team thrives on collaboration, innovation, and precision. We believe in empowering professionals who are eager to grow, contribute, and elevate both our projects and their careers.
Job Description
Elevare Branding is seeking motivated and detail-oriented Event Staff to support the planning, coordination, and execution of branded events. This role is ideal for individuals who enjoy working in dynamic environments, interacting with diverse audiences, and contributing to memorable event experiences. You will be an essential part of ensuring events run smoothly and reflect our high standards of quality and professionalism.
Responsibilities
Assist with event setup, execution, and breakdown
Represent the Elevare Branding image professionally at all events
Support event coordinators with on-site logistics and operations
Engage with attendees to ensure a positive and welcoming experience
Follow event schedules, guidelines, and operational procedures
Collaborate effectively with team members to meet event goals
Qualifications
Strong communication and interpersonal skills
Professional appearance and positive attitude
Ability to work well in fast-paced and team-oriented environments
Excellent time management and organizational skills
Willingness to learn and adapt to different event formats
Reliable and punctual with a strong sense of responsibility
Additional Information
Competitive salary ($40,000 - $44,000 annually)
Growth opportunities within the company
Hands-on experience in the branding and events industry
Supportive and professional work environment
Skill development in event coordination, teamwork, and client engagement
$40k-44k yearly 11d ago
Event Coordinator - Group Sales
Bohemian Bull
Event host job in Grapevine, TX
Job Title: Event Coordinator / Group Sales
About Us:
We are a family-owned and operated restaurant known for our warm hospitality, delicious food, and community spirit. We
pride ourselves on creating memorable experiences for our guests-whether it's an intimate gathering, a corporate
luncheon, or a large celebration.
Position Overview:
We are seeking an enthusiastic, sales-minded Event Coordinator / Group Sales professional to grow our catering and
events business. This role focuses on identifying and securing catering opportunities, coordinating in-house events, and
ensuring every event runs smoothly from planning to execution. Hospitality experience is a plus, but we're equally excited
about driven self-starters with a passion for people and sales.
Key Responsibilities:
Proactively identify and pursue catering and group sales opportunities.
Build relationships with local businesses, community organizations, and event planners to generate new leads.
Coordinate all aspects of in-house events, including setup, menu planning, staffing, and guest communication.
Respond promptly to event inquiries via phone, email, and in person.
Create proposals, contracts, and event timelines.
Collaborate with kitchen and service teams to ensure exceptional guest experiences.
Track sales activity, leads, and follow-up communications.
Represent the restaurant at networking events and community activities.
Qualifications:
Sales-driven with strong networking skills.
Highly organized, detail-oriented, and able to manage multiple events at once.
Strong verbal and written communication skills.
Enthusiastic, positive, and able to build rapport quickly.
Self-motivated with the ability to work independently and as part of a team.
Hospitality or restaurant experience preferred, but not required.
Schedule & Compensation:
Part Time Schedule depending on customer needs.
Flexible schedule, including some evenings and weekends for events.
Base pay plus commission/bonus opportunities based on sales.
How to Apply:
If you're passionate about connecting with people, growing sales, and creating unforgettable dining experiences, we'd
love to hear from you! Please send your resume and a brief cover letter to *************************
Work schedule
Other
Weekend availability
Supplemental pay
Commission pay
$31k-42k yearly est. Easy Apply 60d+ ago
Event & Lifestyle Coordinator - Album Keller Ranch
Education Realty Trust Inc.
Event host job in Fort Worth, TX
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over 1,000,000 units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit *****************
SUMMARY
The Lifestyle Coordinator plays an integral role in the support of the day-to-day management of the community to achieve community goals surrounding resident retention. This role works closely with the Community Manager and Sales Consultants to assist in the move-in process, the creation and coordination of programs and resident events, and with all aspects of sales and marketing for the community.
JOB DESCRIPTION
1. Greets prospects and residents as they enter the office/leasing area and ensures the comforts of prospects and visitors while they wait to speak with a team member. Assists with tours as needed
2. Answers phone calls, routes all calls to the appropriate team member for assistance, and assists with completed service request call backs as necessary.
3. Maintains the guest suite schedule to ensure proper payment and cleanliness upon guest arrival and manages and monitors the loading dock and/or elevator schedule for move-ins and move-outs.
4. Manages all package deliveries by documenting arrival information and notifying residents of all package deliveries within 24 hours.
5. Ensures all amenities are in tour condition and prepared for resident use.
6. Utilizes amenity space to develop and execute innovative, creative, and dynamic events, services, and programs. Works to develop outcomes as well as assessment metrics to determine success of programs.
7. Keeps detailed information on local area restaurants, shops, delivery places, and other pertinent information that may be of interest to residents and maintains positive relationships and contacts with concierge vendors and local businesses, Offers recommendations to residents on a variety of services or needs and keeps up to date on events within the community.
8. Monitors and responds to Lifestyle E-mail Account and works with Lifestyle Team to ensure messages are responded to in a timely fashion and to create marketing and awareness of events, programs, services, and initiatives.
9. Creates and produces the monthly calendar, newsletter, and flyers with activities and events. Monitors and submits items for Resident Portal postings.
10. Participates in ensuring Greystar sales and marketing program standards and benchmarks are being met.
11. Provides input into the development of budgets within the property portfolio as it relates to planned activities and resident retention. Manage expenses to budget.
#LI-AW1
Additional Compensation:
Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.
* Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.
* Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.
Robust Benefits Offered*:
* Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
* Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
* For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
* 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
* 401(k) with Company Match up to 6% of pay after 6 months of service.
* Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
* Employee Assistance Program.
* Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
* Charitable giving program and benefits.
* Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Greystar will consider for employment qualified applicants with arrest and conviction records.
$32k-42k yearly est. Auto-Apply 3d ago
Event Coordinator
Cheeky Monkeys Fort Worth
Event host job in Fort Worth, TX
Cheeky Monkeys in Fort Worth, TX is looking for an event coordinator to join our team. We are located on 9160 North Fwy Ste 432. The Event coordinator is a supervisory role and reports to the Store Manager.
Responsibilities include, but are not limited to:
Manage events from start to finish, working with the Store Manager, F&B Supervisor, and other team members.
Have a strong product knowledge of our different event offerings and be able to communicate this with guests.
Turning event inquiries into party and event bookings and following up with guests to ensure a positive experience. Build relationships with our guests as we book, plan, implement and host their events.
Bring creativity and excitement to our birthday parties and children's events and being willing to think outside of the box.
Track and handle party inventory needs and expenses, while aiming to upsell and keep costs low. Improve sales strategies and reduce costs when possible.
Seek out opportunities for community involvement and outreach for brand building.
Report performance and feedback to managers.
Adhere to our Store's policies and Standard Operating Procedures.
Qualifications and Skills:
Excellent verbal and written communication abilities.
Demonstrated tolerance and understanding for diverse cultures.
Strong customer service orientation and follow-up skills.
Confident and authoritative demeanor, proficient in handling interactions with children, parents, and staff.
Preferred to have prior operational experience in front-of-house leisure or retail environments.
Proficiency in Microsoft Office Suite.
Benefits
Paid Time Off
Fun Work Environment
Employee Discount at our locations
Opportunity for growth, development, and promotion
$32k-42k yearly est. 60d+ ago
Retreats & Events Coordinator - PT (30hrs/wk)
YMCA Fort Worth 3.8
Event host job in Fort Worth, TX
RETREATS & EVENTS COORDINATOR Live, Lead, and make an impact at camp - year-round. Just 15 minutes from downtown Fort Worth exists a 360-acre property of scenic, wooded magic called YMCA Camp Carter. Since 1948, Camp Carter is where adventure has met purpose. We serve thousands of children, families, and adults each year through overnight and day camps, outdoor education, equestrian programs, retreats, and family programs.
We're looking for an energetic, fun-loving, sometimes silly, passionate, strategic, and mission-driven leader to join our team as a Retreats & Events Coordinator - someone ready to grow the camp's community impact.
The Retreats & Events Coordinator will assist in both the sales and execution of Camp Carter Retreats & Events. This role blends event management with camp-style programming, ensuring participants enjoy safe, engaging, and transformative retreats which foster community, personal growth, and adventure.
Key Responsibilities
Events and Retreats Sales
Lead the events and retreats sales process from intake to closing.
Conduct engaging camp tours for potential clients.
Handle inquiries and calls from potential customers, coordinating with administrative support.
Build and maintain strong relationships with clients and participants.
Retreat Planning & Logistics
Coordinate all aspects of camp retreats including lodging, meals, and activity schedules.
Coordinate booking camp facilities, outdoor equipment, and supplies.
Develop retreat itineraries that balance structured programming with free time.
Act as the Manager of Duty (MOD) when assigned ensuring smooth operations and memorable experiences (often on weekends).
Participant Experience
Act as the primary point of contact for attendees when needed, ensuring a welcoming and inclusive environment.
Adapt activities to suit diverse age groups and participant needs.
Welcome participants upon their arrival to camp.
Gather and analyze feedback to improve future retreats.
Safety & Risk Management
Ensure compliance with safety protocols and emergency procedures.
Prepare retreat and event contingency plans for weather or unexpected challenges.
Qualifications
Experience in hospitality, event planning and design, camp management, or retreat coordination.
Strong organizational and leadership skills.
Excellent communication and interpersonal abilities.
Ability to thrive in outdoor environments and adapt to changing conditions.
Ability to work weekends.
Work Environment
Combination of office work and outdoor responsibilities.
Evening and weekend work is common depending on retreat schedules.
Mission
“To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all.”
Areas of Impact
The YMCA is an organization that serves all people, from all backgrounds and all walks of life. Our purpose is to strengthen community. Our areas of impact include:
• Youth Development: Empowering young people to reach their full potential.
• Healthy Living: Improving individual and community well-being.
• Social Responsibility: Providing support and inspiring action in our communities.
Our Culture:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
MAKE A DIFFERENCE. WORK AT THE Y.
The average event host in Rowlett, TX earns between $20,000 and $35,000 annually. This compares to the national average event host range of $21,000 to $39,000.