Program Assistant jobs at Fairmont State University

McDowell County WVU Extension is currently accepting applications for a Temporary Part-time Program Assistant. This position is a part-time, 28 hour a week position which works collaboratively as a member of the WVU McDowell County Extension Service, working in the 4-H Youth Development program area. Occasional night and weekend work may be required. Position is contingent upon available funding. What You'll Do PROGRAM PLANNING/IMPLEMENTATION * Coordinates and arranges classes, meetings, workshops, conferences, camps in consultation with County Extension Agent. * Coordinates county 4-H activities with the local schools. * Assists with planning projects and events as instructed by Extension Agent. * Assists with newsletters and program mailings. * Assists with conducting periodic evaluations of programs and activities to identify areas of needed improvement. TECHNOLOGY SUPPORT * Prints reports utilizing 4-H databases. * Updates and maintains website and social media. PROGRAM RECRUITMENT * Assists with recruiting or locating potential 4-H members and volunteers using various techniques such as community presentations and personal contacts. Follows up recruitment with orientation of recruited leaders. * Assists with promotion of all McDowell County WVU Extension programs. TRAINING * Collaborates with McDowell County Extension staff to assess training needs of program participants if needed. * Assists agents with developing, expanding, conducting, and implementing the programs to reach diverse audiences. PROFESSIONAL DEVELOPMENT * Participates in professional development sessions as related to the 4-H Youth responsibilities of this position. Pay Grade: 12 Length of Assignment: 8.5 Months Work Hours: 28 Hours * Business, secretarial or technical training related to the position to which assigned, obtained through a formal training program of over eighteen (18) months OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities. * A minimum of six (6) months of experience involving: * Working with youth and/or adult audiences with community organizations or volunteers * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities * Strong communication skills as needed (written/oral/telephone/in person) to perform duties in a professional, businesslike manner. * Organizational skills to plan and organize tasks and set priorities for responsibilities. * Problem solving skills in dealing with a variety of interests and personalities. * Public speaking skills to present WVU Extension Service programs. * Interpersonal skills * Computer word processing, data entry, and spreadsheet skills * Budget management skills * Leadership skills * Type with speed and proficiency

The Mountaineer Parents Club at West Virginia University is currently accepting applications for a hybrid Program Coordinator. About the Opportunity The Program Coordinator is a crucial member of the Mountaineer Parents Club. This position is responsible for a variety of operations within the team, including family communications and event management, among others. The Mountaineer Parents Club is an enthusiastic network of over 20,000 parents and family members who fuel the WVU spirit from across the country. With fun events, meaningful engagement, and year-round support, the Club makes it easy for families to stay involved and champion their students' success. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 24 annual leave (vacation) days per year or more based on years of service (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do Event Management * Represent the Mountaineer Parents Club, as needed, at events on and off campus or virtually. * Lead the coordination and planning of all Mountaineer Parents Club events (e.g. Fall Family Weekend, Fall and Spring Ring Day ceremonies, "I Survived Move-In" Parents Receptions, Summer Send-offs, NSO parent events), including scheduling reservations for event space, food and beverage, transportation, interactive and experiential moments, sleeping rooms, photographer, entertainment, and audio/visual equipment, negotiating with vendors, liaising with campus partners, among others. * Create consistent reporting (e.g. surveys, focus groups) for Mountaineer Parents Club events to develop necessary action items for future improvement. * Plan, setup, and support Mountaineer Parents Club virtual events for incoming and current families. Communications * Assist Mountaineer Parents Club with social media management, particularly the Facebook page and Facebook groups by adding members, answering questions, and maintaining Facebook groups. * Revise and create Parents Club Volunteer Handbook and other MPC publications. * Help compile information for the Mountaineer Parents Club Enews. * Make updates to websites. * Respond to emails within the parent vanity email account. * Utilize discretion and good judgment in communicating with parents and family members. * Maintain confidentiality and handle sensitive information with discretion and professionalism. Operations * Take and respond to phone calls that come to the Mountaineer Parents Club. * Assist the Mountaineer Parents Club to create Parent Volunteer list to use for various events. * Help coordinate parent volunteers for recruitment and other events. * Develop and oversee a Parent Advisory Board for Mountaineer Parents Club. * Work to help expand local Mountaineer Parents Club chapters and communicate with potential Club chairs. * Work collaboratively with university partners, such as academic units and campus departments, as well as community partners and organizations. * Oversee Holiday bus program; coordinate campus partners and manage bus boarding. * Manage program budgets effectively and in alignment with departmental priorities. * Other duties as assigned. * Bachelor's degree * A minimum of two (2) years of relevant experience * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Demonstrated experience in event execution, management, and planning. * Proven organizational experience and project management skills. * Familiarity with, and the ability to become an expert on, University's branding guidelines. * The ability to work collaboratively as part of a larger team, both as a project leader or team member, depending on the assignment. * Demonstrated skill in analyzing situations and providing sound professional judgment on problems. * Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. * Skill in effectively meeting budget and time constraints. Ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. * Demonstrated ability to deal with sensitive and sometimes confidential issues appropriately, and work as a team in a crisis; skill in establishing and maintaining cooperative working relationships. * Ability to work outside the traditional workweek when needed. * Ability to investigate and analyze information and draw conclusions. * Ability to operate the necessary computer, software, web-based and other high tech, emerging equipment, and perform various communications duties using a broad range of web and publishing programs (content management systems, media monitoring distribution systems, archival programs). * Knowledge of a broad range of academic and institutional issues related to a major research University environment.

For a description, see file at: ************ wvup. edu/wp-content/uploads/2025/11/Radiologic-Technology-Program-Instructional-Specialist-26-020. pdf

The WVU Extension Service (WVUES) at West Virginia University is currently accepting applications for a 4-H Club Program Assistant. About the Opportunity This role is pivotal in developing, coordinating, and supporting 4-H Clubs and educational opportunities throughout the community. The employee is also responsible for assisting the West Virginia University Extension Agent in Brooke County with the coordination and management of the 4-H youth development program within the county, specifically related to 4-H Clubs. As an employee of WVU Extension working the Brooke County Office, this full-time role requires flexibility for occasional weekend, evening, and overnight hours. This position will be for 30 hours a week. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including: * Paid holidays (staff holiday calendar) * Annual leave (vacation) days per year * Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position) * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Implement policies according to West Virginia University and West Virginia University Extension. * Assist the Agent with growing the 4-H program through multiple delivery methods and audiences. * Liaison with club leaders and volunteers to assure appropriate and timely completion of annual materials for enrollment and chartering. * Recruit and promote 4-H club membership and participation. * Assist the agent with the design and development of 4-H events and activities to meet local needs. * Assist with county contests including poster, photo, writing, and presentation contests, etc. Includes tasks such as recruiting volunteers, judges, participants, leaders and organizing details. * Assist with the evaluation and data keeping at each event/activity. * Promote and market 4-H youth development activities. * Attend 4-H Camp as program support as directed by Extension Agent. * Assist with the management of 4-H exhibits, judging, awards, and youth activities during Brooke County Fair. * Recruit, screen, orient, support and train local 4-H volunteers. * Present educational programs under the guidance of the Extension Agent at a variety of venues including schools, community venues, after-school programs, day camps, and other venues as needed. * As instructed by Extension Agent, plan, attend, and/or conduct scheduled meetings monthly for groups such as 4-H Leaders Association, 4-H Teen Leaders, etc. * Serve as a team member of the county extension program by participating in extension service committee meetings, office staff meetings, filing proper reports, and offering creative suggestions for program improvement. * Stay in compliance with all University vetting processes, policies and best management practices as they relate to the recruitment, management, and training of volunteers and leaders who support Extension programming. * Assure compliance with civil rights and affirmative action policies including reaching out to underserved and underrepresented audiences. * Foster effective communications and develop strong partnerships with Extension faculty/staff, county officials, and local schools. * In collaboration with the supervisor, serve as a part of the team to provide leadership and support to engage stakeholders through various community groups and organizations. * Expected to participate in job-related trainings, certifications, and professional development as directed by supervising agent. * Works flexible schedule to ensure office is open during regular hours, times of high activity, staff vacations, and/or break periods. * Perform other duties as assigned in support of programming and the safe and efficient operation of the Brooke County Extension Office. Work Hours: 30 Hours Per Week Pay Grade: 13 * Associate degree is a related field * A minimum of one (1) year of experience in coordinating educational programming and educational activities, as well as experience in working with youth and adults are a plus. * Knowledge and experience with Microsoft Word and Excel * Candidates must possess a high degree of written and/or verbal communication skills in dealing with other employees, clients, and the public. * Other requirements include a valid driver's license; provides own transportation to complete assigned duties (mileage reimbursement provided); ability to pass a required criminal background check; ability to successfully attain WVU policy certifications; and ability to work overnight events such as 4-H camp during the summer. Knowledge, Skills, and Abilities * Strong interpersonal skills with the ability to engage effectively with various stakeholders. * Self-motivated and able to work without direction * Skills in problem solving and dealing with a variety of interests and personalities. * Skills in public speaking and presenting to various age groups ranging from youth to older adults. * Practical knowledge and experience in current youth development principles and techniques. * Ability to work outdoors in varying weather conditions * Ability to work a flexible schedule with some nights and weekends including travel and overnight stays. * Ability to pass background checks, maintain Title IX and youth protection training certifications, as well as follow other security protocols designated by WVU. * Ability to learn the policies and procedures of West Virginia University, WVU Extension Service, WVUES Programs, WV Ethics Commission, government travel regulations, and some USDA regulations. * This position does require discretion and STRICT CONFIDENTIALITY.

American Public University System The Military Assistance Team Specialist processes military tuition assistance forms, submits veteran's benefits data to the VA, and processes civilian tuition assistance forms within the targeted service level performance goals set by the Department. Advise, counsel, and effectively communicate information regarding benefits available to military and veteran student population. Perform position duties while maintaining compliance with Department of Veteran Affairs (VA) and Department of Defense (DoD) regulations and policy and adhere to FERPA standards. Responsibilities: * Assists with the processing of all military and veterans educational assistance programs to include: military and civilian tuition assistance, veterans benefits (all chapters), and APUS tuition benefits * Maintains targeted Service Level Performance Goals as established by Military Assistance Management * Advises and encourages student success and persistence via telephone and email communications within established deadlines * Provides informational resources and counseling to military and veteran students regarding educational benefits to include military tuition assistance, veteran's benefits, employer benefits, and federal financial aid * Assists team members with prioritizing departmental work to be completed within established deadlines * Certifies all chapters of VA benefits, report progress of veteran and military students * Maintains communication with VA and military, and other 3rd party representatives * Maintains awareness of compliance regulations and VA & DoD education policies in all aspects of processing student documentation * Contributes to the continued improvement of the Military Assistance Department through active participation in meetings, training, and professional development opportunities * Records student interactions and receipt of student documents * Keeps supervisors and peers aware of project status and completion as well as notable trends in student observation and interaction, in order for supervisors to assess initiatives or changes to current processes as needed * Other duties as presented, to support our staff and students Requirements: * Ability to adapt to and solve problems in an ever-changing environment * Ability to interact with students and staff in a professional manner * Ability to understand and apply Military Assistance Policy & Procedure in daily functions * Ability to multi-task & work independently * Ability to quickly learn new skills and processes associated with processing of military and veterans benefits * Intermediate computer & MS Office skills * Ability to be self-accountable for productivity * Problem solving and analytical skills * Attention to detail * Maintain departmental and individual production goals with an emphasis on quality output * Must be a team player with a positive attitude * Maintain flexibility in work requirements. * Must be able to communicate effectively verbally and in writing * Require minimum supervision and maintain a strong attendance record * Contribute to the continued improvement of the Military Assistance Department Experience: * Two or more years' experience in customer facing functions, preferably in a higher education setting. * Basic knowledge of Veterans and Military education programs strongly desired. * Proficiency in Microsoft Office suite is required. * Desired individual is self-accountable and detail-orientated, with the ability to work independently in an ever-changing environment. Education: * Bachelor's Degree required * About Us: * American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nation's military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings. It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law. Pay Transparency Statement If you are a resident of a state with designated pay transparency requirements and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to *******************

NURSING PROGRAM ADMINISTRATOR, Associate Nursing Degree Program (ADN) The Nursing Program Administrator works to manage the day-to-day operations for the Nursing program. This role is responsible for building, developing, planning, managing, revising, and evaluating all aspects of the Nursing Program, to include, didactic, lab, and clinical education elements. The Nursing Program Administrator is responsible for consistent program assessment and evaluation and will oversee the development of the Nursing faculty as well as ensuring the overall academic and professional development of the student body. Primary duties involve exercising discretion and independent judgement in matters of significance such as program budget, equipment maintenance and purchase requests; lab fees; policies and procedures; faculty development and assessment; and program accreditation. RESPONSIBILITIES & DUTIES Develop, maintain, and revise program curriculum, course content, and assessment processes as appropriate to meet established program objectives; student learning outcomes; currency in nursing practices; and nursing accreditation criteria. Work with college administration to formulate and administer college policies and develop long range goals and objectives for both the institution and the nursing program. Oversee compliance specific to nursing national accreditor, state requirements, and the WV RN Board Recruit and oversee full and part-time nursing faculty. Evaluate full and part-time nursing faculty while promoting professional development. Oversee implementation of program objectives and student outcomes. Lead faculty in program evaluation, curriculum review and development. Compile and maintain reports/updates on the program, faculty, and students as needed/required. Oversee affiliation agreements with local facilities for clinical and precepting rotations. Work with the faculty to develop and revise schedules for lecture, lab, and clinical rotations. Work with faculty to develop and revise faculty workloads. Participate in activities that enhance professional skills and development. Demonstrate continuing professional development as an educator and participate in the annual evaluation processes. Participate effectively in campus councils, committees, task forces, or work groups. Conduct regular advisory board meetings. Participate in and contribute to departmental meetings. Support the mission of the program, division, and College. Actively participate in community organizations, service groups, or events sponsored by the campus for the community. Oversee the curriculum and instructional design of the Nursing Program. Participate in budgetary process for the Nursing Program. Oversee programmatic processes, policies, and procedures. Oversee Nursing student orientations. Oversee the use and development of all student resources, equipment, materials, and clinical sites. Assist in developing lesson plans that include didactic, lab, and clinical instructional strategies. Serves as instructor if needed/warranted. Conduct ongoing Systematic Program Evaluations using both quantitative and qualitative data to continually assess and improve the Nursing program. Manage student appeals, grievances, and retention needs according to Valley College policies. Maintain a cooperative and professional learning environment. Other duties as assigned. JOB SPECIFICATIONS COMPETENCIES Managerial Skills. Professional Communication. Organizational Skills. Attention to Detail Confidentiality Exemplary Work Ethic Teamwork Critical Thinking and Problem Solving People Skills SUPERVISORY RESPONSIBILITY Direct Report: Interim Provost and Vice President of Academic Affairs Secondary Report: Campus Director WORK ENVIRONMENT This job operates in an academic office setting. It is an onsite position. TRAVEL This position is expected to have occasional travel. PHYSICAL DEMANDS This office role involves extended periods of sitting, computer use, and basic movement. It may require occasional lifting (up to 50 lbs.), reaching, and verbal communication. Reasonable accommodation will be provided per ADA guidelines. POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time salary position. The days and hours of work are Monday - Friday, 40 hours per week. The traditional work is Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. Requirements - Academic and Prior Work Experience A current, active RN license or privilege to practice that is not encumbered and meets requirements of the West Virginia RN Board. Graduate degree in nursing required. Education Preparation and experience in teaching and knowledge in principle. Minimum of 10 years' experience as a registered nurse is preferred, two of which include experience in nursing education. Experience in educational preparation or experience in teaching and knowledge of learning principles for adult education, including nursing curriculum development, administration, and evaluation. The ability to demonstrate and maintain a current knowledge of registered nursing practice. Valley College will verify prior work experience and education background.

The Admissions Program Coordinator plans and coordinates specific complex procedures, activities and administrative functions in the Admissions process for medical school acceptance from the beginning of the active application cycle through its completion. This position has strong knowledge of Admissions guidelines and database procedures to ensure the successful completion of all Admissions processes, to achieve yearly objectives set for the Admissions department, and supports the institution's goals and objectives. The Coordinator manages confidential application data, generates automatic database communication plans to potential students and facilitates interview scheduling and processes. This position reports to the Executive Director of Enrollment Management. This is a full-time, non-classified position; it is non-exempt from FLSA regulations concerning overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution. This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM. West Virginia School of Osteopathic Medicine is an equal opportunity employer. Education/Knowledge Minimum Education Associates Required Licenses/Certification Skills Required Education and Experience * Successful candidate will have an earned Associate's Degree. * Customer Service or Public Relations Experience; Over 2 up to 3 years * Administrative Support or Office Management Experience; Over 2 up to 3 years * Cash Handling Experience; Over 2 up to 3 years * Computer software experience, specifically Microsoft Office and database (Banner preferred); Over 2 up to 3 years * Higher Education Experience Preferred; Over 2 up to 3 years Skills Required A combination of recent and relevant education and experience may also be considered for this position. * It is the responsibility of this position to guide and counsel prospective students through written, verbal and face-to-face communication. This is a highly visible position and requires outstanding public relations skills, high emotional intelligence, and impeccable communication and interpersonal skills. * Broad knowledge of the WVSOM campus, its history and the various department functions with a basic understanding of the student's curriculum. Ability to provide a comprehensive campus tour. Having familiarity with the Lewisburg community and surrounding area is a strong asset to this position. * Familiar with general admissions processes and knowledge of basic requirements for medical school admission: Knowledge of general pre-requisites, MCAT reporting and preparatory programs and other academic experience. * Must have excellent public relations and be able to communicate effectively with applicants, the public, students, physicians, faculty members and staff. Experience with public speaking is strongly desired. * Ability to handle confidential material in an appropriate manner. * Demonstrated proficiency in Microsoft Office applications. * Excellent writing and proofreading skills. * Strong data management and generation of Admissions reports as needed. * Excellent time management with the ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner * Ability to work independently and taking self-initiative for required processes * Experience with and ability to work through sensitive and potentially problematic situations concerning applicants and current students. * Ability to process deposits of various fees utilizing cashier functions WVSOM's database. * Ability to perform standard financial calculations, preparing reports and statistical information. Duties and Responsibilities Duties and Responsibilities Prospective Applicant/Student Interaction * Prepare applicant files prior to their interview day. * Schedule interviews that occur on campus and virtually using databases. * Guide potential students on their scheduled interview day both virtually and on-campus, deliver a presentation with an introduction to WVSOM and the community, along with an overview of application cycle as well as additional Admissions requirements. * Conduct a comprehensive campus tour for applicants, family members and other visitors. * Provide appropriate guidance for the application process to applicants from the initial stages to the conclusion of the cycle both via email as well as by telephone. * Finalize incoming first year applications. * Review and verify official transcripts received for incoming students. * Guide and support all candidates (accepted, deferred, or alternate) and incoming students in the finalization of their application requirements prior to matriculation. * Collaborate with multiple constituency groups concerning interview appointments and schedules, appropriate staffing, and availability of resources during the interview. * Record and communicate final decisions made by the Admissions Committee for acceptances, denied admission, alternate positions and deferred statuses. * Attend and schedule Admissions Committee meetings. * Update the Standard Operating Procedures for all Admission processes. * Prepare AACOMAS final report at the end of each cycle including final outcome of each application received. * Monitor the Castlebranch system with the Criminal Background Checks for incoming students. * Monitor all supplemental fees and waivers for applicants and matriculating students. * Other duties as assigned. Database Maintenance * Responsible for updating and maintaining Banner and Liasion configurations and parameters to ensure accurate academic term population and report generation. This includes generating Admissions reports and managing Banner and Liasion databases. * Manage the electronic transfer of confidential application data posted weekly on the AACOMAS/Interfolio application service portal. * Generate initial application correspondence to new applicants on a weekly basis, utilizing Banner data selection and extraction processes. * Responsible for accurate reporting and updates of AACOMAS/ Interfolio online portal with application status changes. * Monitor and update application decisions as well as status changes in the Banner database, utilizing the established applicable status codes. * Processes application data in BDMS (Banner Document Management System) which serves as the official student record for use in the Registrar's office and other recording purposes. * Performs other related duties as assigned or directed. Required Experience

Home/Job Postings/UC-Charleston/Administrative Assistant Administrative Assistant Posted October 22, 2025 Administrative Assistant School of Business and School of Pharmacy, University of Charleston The Administrative Assistant position is shared by the School of Business and the School of Pharmacy. The hourly position is full-time, and the schedule is Monday - Friday 8:30 a.m. - 5:00 p.m., weekends and holidays as needed. The administrative position will report directly to the Dean of the School of Business, with input from the Dean of the School of Pharmacy. The administrative assistant is primarily responsible for assisting the Deans in managing the day-to-day functions of the schools. The essential functions of the position will primarily be performed in the School of Business, with duties carried out in the School of Pharmacy office as requested. Essential Responsibilities: School of Business * Coordination and tracking of functions, processes, communications, and approval documents that include applicant interviews, awards, outside vendors, etc. * Assist with check requisitions, purchase orders, reimbursements, recurring vouchers, expense reports for faculty, and reconciliation of purchase/debit card. * Work with Program Directors and Dean to enter class schedules in Colleague. * Schedule School meetings, prepare meeting minutes, disseminate correspondence, and maintain a database of all past minutes. * Serve as the primary liaison for textbook orders through the bookstore. * Collect and maintain all faculty workload documents. * Collect and maintain school information, documents, and files- qualification forms, conflict of interest forms, teaching observations, annual reviews, etc. * Provide all necessary documents and communications for new faculty searches, onboarding of new faculty, and cessation of employment. * Order name badges, business cards, and other supplies for faculty. * Assist with course waitlists. * Assist with School of Business recruiting events and activities. * Other duties as assigned by the Dean. School of Pharmacy * Collaborate with the Office Manager and Executive Assistant to the Dean to fill in as needed and complete program-related projects. * Assist with coordination of graduation and related activities: The end of spring semester will involve preparing for graduation and pharmacy student on-campus review week. * Collaborate with Student Solutions Center to provide necessary documentation for SOP graduate professionals and alumni. * Be present for work in the School of Pharmacy when requested. * Other duties as assigned by the Dean. Qualifications: * Bachelor's degree preferred * Two (2) years of administrative support or office management experience * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Ability to work independently and in accordance with University policies and procedures * Willingness to take the initiative to create/modify processes to promote productivity * Excellent organizational and problem-solving skills, including attention to detail * Good verbal and written communication skills * Ability to maintain confidentiality at all times * Commitment to great customer service Applications will be reviewed as they are received. Applicants are requested to submit a cover letter addressing qualifications for the position, a current resume and contact information for three professional references to: ********************** The University of Charleston is an Equal Opportunity Employer

Athletics/Coach Date Available: 2025/2026 County: Mason County Schools Additional Information: Show/Hide ANNOUNCEMENT Coach, Assistant Varsity Track (Job # 503-237-S) EMPLOYMENT TERM: 2023-2024 MINIMUM QUALIFICATIONS: Mason County Board of Education Professional Employee or certified through the WVSSAC-ASEP SALARY: See Salary Schedule JOB DESCRIPTION: C Training track team students in the skills needed to compete in track. C Supervising track team students at practice sessions, track games and during travel to and from scheduled events. C Assuring that school rules and policies are enforced during the times the track team students are under the employee=s supervision. C Submitting to the athletic director and eligibility list of all participants in the track program. C Distributing track equipment to track team students and collecting it from them during the track season. C Preparing and submitting an inventory of equipment at the conclusion of the track season. C Working with the principal and athletic director in determining the budget for the track program, in securing officials, and in scheduling competitions. C Making recommendations for special recognition of program participants and selecting appropriate awards. C Assuring that opposing teams are scrutinized thought scouting to determine their capabilities, techniques, and strategies and determining the proper team approach to deal effectively with those capabilities, techniques and strategies. C Attending conference meetings, award banquets, clinics, tournaments, and professional meetings whenever possible.

Contracted Services Date Available: 07/25/2023 County: Kanawha County Public Schools Additional Information: Show/Hide KCSCEP Site Assistant Immediate Supervisor: KCSCEP Site Director Employment Term: Annually Contracted Salary: Hourly rate based on current salary schedule of KCSCEP for Site Assistants, commensurate with experience. Evaluation: Performance in this position will be determined according to WV DHHR requirements. Requirements: The Assistant will - * Be at least 18 years of age. * Have 1 year of supervised relevant work experience. * Have a high school diploma or GED. * Be certified in CPR and First Aid (training provided if needed). * Complete an ergonomic assessment at the Regulatory Training Center. * Complete WV DHHR Child Abuse & Neglect training. * Complete the WV DHHR Preservice Training modules on WV STARS. * Adhere to all KCSCEP hiring practices which include, but are not limited to, criminal background check, CPS background check, drug test, TB assessment, yearly physical and required online staff development. * Sign a county AUP (Acceptable Use Policy) * Be able to read, write and carry out duties. * Have the ability to understand and follow both written and oral directions. * Be punctual, dependable and regular in attendance. * Present a neat, clean and professional appearance. * Have an interest in and enjoy working with children. * Participate in all mandatory staff training and meetings. * Be able to recognize proactively and react (if needed) to safety hazards. * Maintain confidentiality. * Be willing to perform any and all job duties assigned by the site director and/or assistant site director. * Meet KCSCEP expectations for employees. Responsibilities: * The Assistant will be able to supervise and implement program activities for a group of children with or without assistance. * The Assistant will have primary responsibility for the direct care of children. * The Assistant will help the site director or assistant site director in solving practical problems in situations where only limited standardization exists consistent with the duties of this position. * The Assistant will effectively present information and respond to questions from administrators, staff and parents (when needed). * The Assistant will follow all safety rules and regulations for personal safety and use any prescribed personal protective materials. * The Assistant will effectively communicate and maintain appropriate working relationships with children, parents, co-workers and other school personnel. * The Assistant will help serve snacks and will clean up following snack. * The Assistant will help with the set up of stations and play areas. * The Assistant will be actively involved with the children in both indoor and outdoor activities. * The Assistant will help the director during large group sessions and work with children in small groups. * The Assistant will effectively address unforeseen crises associated with working with large/small groups of children. * The Assistant will help keep play areas clean and free from hazards. * The Assistant will help with the clean up at the end of the day, which may include such tasks as wiping table, sweeping floors and mopping, and taking out trash. * The Assistant will provide additional services to special needs children as needed. (i.e. feeding, diapering, etc.) * The Assistant will perform any other tasks assigned by the site director, Program Coordinator or KCSCEP Director. * Assistants may be asked to move to another site temporarily when that site will be out of ratio. * Assistants may be asked to move to another site permanently when staffing requires it. (consolidation of sites, personnel issues, etc.) Physical Demands: * The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, push, pull, grasp, talk, hear, see and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds (100 pounds vertically for children with special needs) of materials, children, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material. Work Environment: * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud (60-90 dB). The information contained in the is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the KCSCEP Director or his/her designee. Third Base Assistant job description 6/2023

Marshall University Research Corporation is currently accepting applications for a Data Collection and Evaluation Project Specialist. Job duties for this position include: Supports development and design of project evaluation plan; Supports quantitative and qualitative data collection, statistical analysis and visualization of data; Supports development disseminates of surveys or other data collection tools; Produces timely, clear meeting minutes to document project processes, decisions and tasks; Provides/submits data reports to funder, principal investigator, and project director; Develops presentations or communication tools upon request to disseminate evaluation findings; Responds to requests in a timely manner; Participates in project team meetings and recommends processes that lead to timely successful completion of project related tasks; Manages workflows independently with excellent organization skills; Prioritizes quickly and appropriately with the ability to multi-task; Works closely with project management; Completes special projects when needed; Position requires travel across the state with occasional overnight requirements; Performs other duties as assigned or requested.

PUTNAM COUNTY SCHOOLS AN EQUAL OPPORTUNITY EMPLOYER No person in the United States shall, on the grounds of race, color, or national origin, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Derek Pauley, Title IX Coordinator, 77 Courthouse Drive, Winfield, WV 25213, ************** ext 1109. VACANCY BULLETIN Positions: Extracurricular Assignment - Assistant Softball Location: Poca High School Length of Employment: WVSSAC Designated Season for the 2025-26 sch yr Salary Range: See Putnam County Schools Extra Duty Handbook Qualifications: The successful candidate must hold a high school diploma or GED and have passed the WVSSAC coaching courses. Also certification in CPR/AED is required. Job Description: The coach provides instruction, direction and supervision to athletic teams for the purpose of developing ability or skill to perform in athletic contests. Responsibilities: The coach shall have the responsibilities and duties as outlined in the Putnam County Schools extra-duty handbook. Effective Employment Date: 2025-26 School Year Application Deadline: 4:00pm

Posting Number Stu400P Working Title WSHC Broadcast Assistant (Student Manager) FLSA Exempt Student Pay Level B Advertised Pay Rate 11.00 Position Status Regular Student Employment Department Student Emp College of Arts, Humanities and Social Sciences Job Summary/Basic Function The station manager is responsible for assisting in the running of the station and to make sure the station is meeting or exceeding it's broadcasting goals. The station manager utilizes the skills of all WSHC staff and broadcasters to keep apprised of the station's issues and needs. They also provide assistance to each area as needed and fills any station position as necessary. The station manager is also responsible for updating the weekly liner sheet for Voice Tracked programming. Responsibilities: * Represents the students for all on-air content * Regular check-ins with all staff * Keep an inventory of station supplies * Address day-to-day issues with other managers * Create daily air schedules * Manage transmitter logs * Create and maintain a contact list of station personnel * Serve on the Shepherd Media advisory board over WSHC, Herd TV, and the Picket Newspaper * Report to the COO if there are any issues with students or staff * Document all station communication information with instructions for usage Minimum Qualifications Enrolled at least part-time (6 credit hours) Preferred Qualifications Posting Date 07/24/2025 Close Date Special Instructions Summary

The Center for Excellence in Disabilities at West Virginia University is currently accepting applications for an Administrative Assistant position. About the Opportunity The purpose of this position is to perform clerical and administrative functions following established policies, procedures, and methods in support of the Principal Investigator, Manager, and staff of the Positive Behavior Support Program. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Performs general reception duties, answers telephone, receives and greets visitors to office area. * Composes correspondence, letters, proposals, charts, graphs, manuscripts, complex forms and memorandum. Also types travel, procedures, consultant agreements and contract agreements. Creates tables, charts, and graphs. * Provides meeting support and facilitation including agenda and minute development. * Coordinates and prepares written and electronic materials for mass mailing; maintains mailing lists and email listservs. * Assists in the procurement of program equipment and supplies, researches companies for best price, completes purchasing paperwork. * Receives and submits invoices, bills of sale, receipts, and other accounting documents to a central accounting department. * Schedules appointments, complex committee meetings, staff meetings, manages supervisor's calendar as needed, coordinates all arrangements relating to location, time, and date; creates and disseminates the agenda to participants. * Organizes on-line and in person program-wide regional and statewide seminars, workshops, and training sessions; confirms/verifies receipt of information; requests for information from those enrolled. * Coordinates group travel arrangements and reservations, utilizing both State and WVU Research Corporation regulations/forms to ensure compliance to internal CED travel policies, as well as, all State, WVU and Federal travel policies and procedures. * Documents and provides response to all program referrals and/or application requests made via phone, email, or website. * Creates alternative forms for publications and other dissemination information to ensure information is accessible to all staff, partners, and consumers. * Maintains and organizes inventory of program supplies and/or equipment. * Coordinates data within program-specific databases. Receives and enters data, develops reports, audits for quality control. * Assists Supervisor with the packaging of grant submissions. * Assists supervisor, faculty and staff with special projects as instructed. Pay Grade: 15 * Bachelor's degree required. * A minimum of one (1) year related experience. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Demonstrated proficient computer skills and in grant proposal editing and packaging. Must be able to take and transcribe minutes. * Thorough/demonstrated knowledge of correct English, grammar, spelling, punctuation, sentence structure and mathematical calculations. * Proficient use of primarily PC computer platform and related software programs, including databases and spreadsheets. * Strong oral and writing skills with emphasized attention to detail and accuracy. * Thorough knowledge of office methods, procedures, practices and protocol. * Thorough/demonstrated ability to apply judgment, discretion and initiative in performing complex secretarial work in a variety of subjects/programs/projects. * Ability to work efficiently and effectively with a minimum of supervision. * Demonstrated ability to independently initiate, draft and prepare clear and concise cover memoranda in final form and correspondence. * Ability to rapidly learn all academic, administrative and organizational policies and procedures. * Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines. * Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility. * Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Posting Number S360P Working Title Administrative Assistant FLSA Non-Exempt Pay Grade 3 Advertised Salary $15.00 Position Status Full Time Appointment Length 12 Months Department TRIO Student Support Services Job Summary/Basic Function The Director of TRIO Programs is seeking a motivated and detail-oriented Administrative Assistant to provide comprehensive support to our team. The TRIO program is committed to fostering academic success for first-generation, low-income students, and students with disabilities. The Administrative Assistant will play a critical role in ensuring that the program operates efficiently by managing administrative tasks, assisting staff, and creating a welcoming atmosphere for students and visitors. Please note: This is a grant-funded position. Renewal depends upon continued availability of funding, which is not guaranteed. Minimum Qualifications * Knowledge and skills in the operation of computers and other standard office equipment * Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling software. * Effective oral and written skills. * Experience working in organizational structures like higher education. Preferred Qualifications * Ability to use Blumen software. * Two-years or more experience in an administrative position. * Experience in higher education or working with a diverse group of students and staff is preferred. * Excellent human relations, organizational, and independent work skills. * Strong written communication and proofreading skills, with the ability to produce clear, concise correspondence. * Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and database management software. * A strong commitment to diversity and supporting the academic success of TRIO eligible student populations. Posting Date 11/05/2025 Close Date Special Instructions Summary Please note: This is a grant-funded position. Renewal depends upon continued availability of funding, which is not guaranteed. Appointment to this position will be contingent upon a satisfactory background check. We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including: o 13 paid holidays o 15 days annual leave (vacation) per year o 18 sick days per year and the flexibility to use that time to care for immediate family members o Wide range of health insurance and other benefits o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks o Tuition waivers for employees and their dependents Job Duties Description of Job Duties * Provide direct administrative support to the TRIO programs, including scheduling appointments, handling correspondence, and assisting with expense tracking, contracts, and bulk mailings. * Collect and prepare participants' TRIO admissions applications for review. * Greet students and visitors, answer incoming calls, provide information, and resolve routine administrative issues related to the program. * Maintain the cleanliness and professional atmosphere of the TRIO computer lab and offer assistance to students using lab equipment and supplies. * Assist the Director with administrative tasks such as maintaining calendars, preparing correspondence, processing requisitions, and updating program databases. * Maintain up-to-date student records and participant files using Blumen, the program's data management system, ensuring accurate tracking of student activities and appointments. * Coordinate travel arrangements for staff and students, including accommodations, conference registrations, and transportation. * Monitor and update inventory of program assets, including computers, printers, software, textbooks, and test materials. * Assist in planning and executing student activities, including social/cultural events, workshops, and college tours, and serve as a chaperone when needed. * Design and coordinate the project's newsletter at the end of the fall and spring terms, and maintain program information on the University's website and social media. * Handle routine program tasks such as submitting work orders and managing hospitality needs. * Provide supervision for volunteers, interns, and work-study students. * Exhibit sensitivity toward participants while maintaining confidentiality of student records and sensitive information. * Other duties as assigned by the Director of TRIO Programs.

Bookmark this Posting Print Preview | Apply for this Job Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: * Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. * Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. * Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. * Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. * Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. * Work week is 37.5 hrs. * A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! * Holidays - Employees receive 13 Paid Holidays * Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave * Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. * Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. * Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Administrative Assistant Banner Position Number 000716 E-Class CN - Class Nonexempt FT .53 or > Classification Title Administrative Assistant Department SOM-Medical Student Educ. Support - MU9313 * Department: Medical Education * Reports To: Department Chair, Department Director, and Registrar Position Summary The Administrative Assistant plays a vital role in supporting the Department of Medical Education by providing comprehensive administrative and clerical assistance to the Department Chair, Director, and Registrar. This position is responsible for maintaining accurate student records, managing academic documentation, coordinating departmental logistics, and serving as a point of contact for students, faculty, and staff. Key Responsibilities * Maintain and organize permanent academic records in accordance with institutional standards. * Assist with grade tracking, data entry, and related academic record management. * Process course schedule changes and updates efficiently. * Handle medical education verification requests promptly and accurately. * Manage both electronic and physical filing systems to ensure accessibility and security. * Support exam administration, including proctoring and coordinating accommodations for students. * Generate reports for internal stakeholders and external agencies as directed. * Provide administrative support to the Department Chair, Director, and Registrar, including calendar management and correspondence. * Prepare materials and communications for departmental meetings and events. * Schedule meetings, classes, and departmental activities; coordinate room reservations and prepare agendas. * Monitor departmental email accounts, respond to student inquiries regarding enrollment, records, and scheduling, and route other communications appropriately. * Receive and distribute incoming mail and deliveries. * Digitize and maintain student files in compliance with institutional policies and data privacy regulations. Location MUSOM - Marshall University School of Medicine Salary Range $28,777 - $37,410 Salary is commensurate with experience, education, and internal equity Salary Grade 2 Salary Type Hourly Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education * Associate's Degree Experience * Prior administrative or clerical experience, preferably in higher education or healthcare. * Strong organizational skills with attention to detail and accuracy. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital filing systems. * Ability to handle sensitive and confidential information with discretion. * Strong written and verbal communication skills. * Ability to multitask, prioritize, and work independently in a fast-paced environment. * Professional, courteous, and team-oriented demeanor. Preferred Qualifications Education * Bachelor's Degree preferred Experience Posting Detail Information Posting Number MU1078NE Open Date 09/22/2025 Close Date Open Until Filled Yes Special Instructions Summary Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have an Associates Degree or higher? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter Optional Documents Marshall University One John Marshall Drive Huntington, WV 25755 Copyright 2020 Marshall University | An Equal Opportunity University | Accreditation | Consumer Information and Disclosures

Bookmark this Posting Print Preview | Apply for this Job Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: * Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. * Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. * Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. * Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. * Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. * Work week is 37.5 hrs. * A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! * Holidays - Employees receive 13 Paid Holidays * Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave * Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. * Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. * Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Administrative Assistant Banner Position Number 000837 E-Class CN - Class Nonexempt FT .53 or > Classification Title Administrative Assistant Department Student Counseling Services - MU3506 * Prepares records and maintains fiscal records for the area/department to include state-appropriated funds, grants, contracts, expense accounts, purchasing agreements, foundation accounts, and/or other appropriations from a variety of funding sources via an established accounting systems. * Assists administrator in setting up operating budgets for the offices/programs by providing necessary information on current balances and past expenditures. Maintains budget balances for the various funds and grants. * Processes a variety of correspondence and investigates subject matter for the Assistant Dean, Counseling Center staff, Disability Student Services staff, Wellness Programs Coordinator, Violence Prevention Programs Coordinator, and Women's and Gender Center Coordinator. * Screens incoming calls and in-person inquiries, responds to requests for information, and procedural. * Composes and distributes electronic and paper memorandum, budget summaries, letters, invoices, and other documents of sensitive or confidential nature from draft to final form * Designs and maintains filing systems filing system for the Counseling Center and Disability Services. * Coordinates the maintenance/upkeep and use of all office equipment. * Assists in tracking and reporting annual leave and timesheet approval proxies for staff, Graduate Assistants, Student Assistants, Work Study Students, and Student Interns. * Opening and Closing of the office * Maintains Confidential Files * Serves as the first point of contact for students in distress, works to keep them calm or de-escalates concerning behaviors until a counselor arrives, and is the first point of contact with faculty bringing students to the counseling center. * Supervise hourly (student) employees working at the Counseling Center/Disability Services front desk. Provides functional guidance and training to work study and student workers who perform routine clerical duties. Makes recommendations for hiring and disciplinary action and conducts performance evaluations for references. * Establishes contact with cooperating state, federal, and private organizations on administrative procedures via face-to-face, telephone, virtual, and in writing. * Develops and maintains office structure according to institutional policies and procedures and state and federal guidelines. * Prepares and processes all requisitions and invoices for supplies and equipment, PAF's, PAR's. Processes all new employees for the office area, completing appropriate paperwork or dynamic forms. Initiatives requisitions, encumbrances, and budget transfers. * Coordinates all travel arrangements through the Travel Office by completing the appropriate forms/paperwork. Prepares travel requisitions for approval by department heads. * Sends appointment reminders for next-day appointments at the end of each day. * Reviews files to ensure paperwork is complete and up to date. Location MU - Marshall University Salary Range $28,777 - $37,410 - Salary is commensurate with qualifications, education, experience, and internal equity. Salary Grade 2 Salary Type Salary Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education Associates Degree Experience 1-2 years directly related work experience in support of an administrator of a work unit. Preferred Qualifications Education Bachelor's degree Experience 3-5 years experience in clerical or administrative support in higher education Posting Detail Information Posting Number MU1048NE Open Date 07/03/2025 Close Date Open Until Filled Yes Special Instructions Summary Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have an Associate's Degree or higher? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter Optional Documents Marshall University One John Marshall Drive Huntington, WV 25755 Copyright 2020 Marshall University | An Equal Opportunity University | Accreditation | Consumer Information and Disclosures

Prepares records and maintains fiscal records for the area/department to include state-appropriated funds, grants, contracts, expense accounts, purchasing agreements, foundation accounts, and/or other appropriations from a variety of funding sources via an established accounting systems. Assists administrator in setting up operating budgets for the offices/programs by providing necessary information on current balances and past expenditures. Maintains budget balances for the various funds and grants. Processes a variety of correspondence and investigates subject matter for the Assistant Dean, Counseling Center staff, Disability Student Services staff, Wellness Programs Coordinator, Violence Prevention Programs Coordinator, and Women's and Gender Center Coordinator. Screens incoming calls and in-person inquiries, responds to requests for information, and procedural. Composes and distributes electronic and paper memorandum, budget summaries, letters, invoices, and other documents of sensitive or confidential nature from draft to final form Designs and maintains filing systems filing system for the Counseling Center and Disability Services. Coordinates the maintenance/upkeep and use of all office equipment. Assists in tracking and reporting annual leave and timesheet approval proxies for staff, Graduate Assistants, Student Assistants, Work Study Students, and Student Interns. Opening and Closing of the office Maintains Confidential Files Serves as the first point of contact for students in distress, works to keep them calm or de-escalates concerning behaviors until a counselor arrives, and is the first point of contact with faculty bringing students to the counseling center. Supervise hourly (student) employees working at the Counseling Center/Disability Services front desk. Provides functional guidance and training to work study and student workers who perform routine clerical duties. Makes recommendations for hiring and disciplinary action and conducts performance evaluations for references. Establishes contact with cooperating state, federal, and private organizations on administrative procedures via face-to-face, telephone, virtual, and in writing. Develops and maintains office structure according to institutional policies and procedures and state and federal guidelines. Prepares and processes all requisitions and invoices for supplies and equipment, PAF's, PAR's. Processes all new employees for the office area, completing appropriate paperwork or dynamic forms. Initiatives requisitions, encumbrances, and budget transfers. Coordinates all travel arrangements through the Travel Office by completing the appropriate forms/paperwork. Prepares travel requisitions for approval by department heads. Sends appointment reminders for next-day appointments at the end of each day. Reviews files to ensure paperwork is complete and up to date.

The Administrative Assistant provides essential support to the Department of Medical Education, including the Department Chair, Department Director, and Registrar. This position plays a key role in ensuring the smooth daily operations of the department by handling clerical tasks, assisting with academic record-keeping, coordinating logistics, and supporting students, faculty, and staff. Key Responsibilities: Receive, sort, and distribute incoming mail and deliveries. Monitor and filter departmental emails, routing inquiries appropriately. Provide administrative support for the Chair, Director, and Registrar as needed. Assist with grade tracking, entry, and related record management. Process medical education verification requests in a timely manner. Maintain organized filing systems, both electronic and physical. Support exam administration, including test proctoring and student accommodations. Schedule meetings, classes, and department events; coordinate room reservations. Assist with meeting preparation, including food setup, agenda preparation, and note-taking. Digitize and maintain student records in compliance with institutional guidelines. Assisting with processing schedule changes