Program Assistant jobs at Fairmont State University

The Division of Athletic Training, Occupational Therapy and Physical Therapy at West Virginia University is currently accepting applications for a Program Assistant III. About the Opportunity The position will assist in coordinating and operationalizing various projects/initiates related to the Athletic Training, Occupational Therapy, and Physical Therapy Program goals and objectives for the students. This position will work closely with the faculty within these Programs, and Administrative Director to provide an efficient and service-oriented infrastructure for the academic, research, public service, and the missions of the programs. This position will report to the Administrative Director. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness progr What You'll Do * Provides administrative support to the Chairs, and other Faculty within the PT, AT and OT Programs * Maintain data and prepare reports for assessment * Participate in preparation of accreditation documents for the PT, AT and OT Programs, organization of site visits, scheduling and organizing program advisory board meetings/activities, and distribution / collection of annual accreditation survey instruments. * Provides support for teaching that includes: * Gathering materials, organization, managing exams and evaluations * Proctoring Exams * Organization of Continuing Education courses * Room Scheduling - including room access processes * Schedules student academic advising session with faculty each semester * Assist faculty in SOLE with uploading materials, proctoring tests, checking grades, etc. * Monitor operations budget and provide feedback to Divisional Leadership * Events planning - social, teaching, recruiting, and retreats for the Programs (PT, AT and OT) * Ordering of supplies for the Programs (PT, AT and OT) * Organizes faculty travel for the Programs (PT, AT and OT) * Answering phone calls, taking messages, and giving direction accordingly * Inventory of equipment and supplies for the Programs (PT, AT and OT) * Picking up and distributing mail and packages (M-F) * Support services for Departmental Meetings and Faculty Committees * Maintain faculty calendars for Programs * Pcard purchases and reconciliation within MyExpenses for the Programs * Organize and tabulate items for departmental leaders in PT and OT Programs that are required for accreditation (AOTA and CAPTE) (i.e., curriculum mapping, student surveys, alumni surveys, and clinical preceptor surveys). * Assist the departmental leadership in developing new ideas/concepts regarding communication with students and updating the SOLE site for student communication among each Program. * Answers admission questions for potential students/parents about the Programs (prerequisites, deadlines, etc.) via phone and Vanity email account. * Monitor student workers and assign tasks. * Performs other duties as assigned by Chairpersons, and Administrative Director * Pay Grade: 15 * Associate's Degree * A minimum of two (2) years of experience in the following: * Responsibility for office procedures * Administrative Administrative/Executive Secretary Experience * General Accounting Experience * Excellent Typing Skills * Microsoft Office * Any equivalent combination of related education and/or experience will be considered * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Superb organizational skills * Advanced language talent (spelling, grammar, etc.) * Excellent personnel management ability * Superior typing dexterity, outstanding computer aptitude, (including word processing, presentation software, spreadsheets, photo editing, flow charts, etc.) * Exceptional office management capacity; professional interaction adeptness, including ability to communicate with multiple personalities and cultures; patience and tolerance * Use of computer on a daily basis. Will be using databases, spreadsheets, word processing, presentation software, and e-mail

McDowell County WVU Extension is currently accepting applications for a Temporary Part-time Program Assistant. This position is a part-time, 28 hour a week position which works collaboratively as a member of the WVU McDowell County Extension Service, working in the 4-H Youth Development program area. Occasional night and weekend work may be required. Position is contingent upon available funding. What You'll Do PROGRAM PLANNING/IMPLEMENTATION * Coordinates and arranges classes, meetings, workshops, conferences, camps in consultation with County Extension Agent. * Coordinates county 4-H activities with the local schools. * Assists with planning projects and events as instructed by Extension Agent. * Assists with newsletters and program mailings. * Assists with conducting periodic evaluations of programs and activities to identify areas of needed improvement. TECHNOLOGY SUPPORT * Prints reports utilizing 4-H databases. * Updates and maintains website and social media. PROGRAM RECRUITMENT * Assists with recruiting or locating potential 4-H members and volunteers using various techniques such as community presentations and personal contacts. Follows up recruitment with orientation of recruited leaders. * Assists with promotion of all McDowell County WVU Extension programs. TRAINING * Collaborates with McDowell County Extension staff to assess training needs of program participants if needed. * Assists agents with developing, expanding, conducting, and implementing the programs to reach diverse audiences. PROFESSIONAL DEVELOPMENT * Participates in professional development sessions as related to the 4-H Youth responsibilities of this position. Pay Grade: 12 Length of Assignment: 8.5 Months Work Hours: 28 Hours * Business, secretarial or technical training related to the position to which assigned, obtained through a formal training program of over eighteen (18) months OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities. * A minimum of six (6) months of experience involving: * Working with youth and/or adult audiences with community organizations or volunteers * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities * Strong communication skills as needed (written/oral/telephone/in person) to perform duties in a professional, businesslike manner. * Organizational skills to plan and organize tasks and set priorities for responsibilities. * Problem solving skills in dealing with a variety of interests and personalities. * Public speaking skills to present WVU Extension Service programs. * Interpersonal skills * Computer word processing, data entry, and spreadsheet skills * Budget management skills * Leadership skills * Type with speed and proficiency

The Office of Graduate Education and Life (OGEL) at West Virginia University is seeking applications for an on-site Temporary Part-Time Program Assistant. About the Opportunity The incumbent is responsible for independently performing a wide range of duties in support of the Office of Graduate Education and Life. The Office of Graduate Education and Life supports graduate education at West Virginia University for approximately 6,000 graduate and professional students and 220 graduate and professional programs. What You'll Do Fellowship Applications and Award Process * Train on Grad App and Qualtrics * Create an application tracker and monitor nominee eligibility criteria (admission decision, field of study, citizenship, contact info etc.) * Create and organize individual nomination packages (using grad app and Qualtrics) * Update reviewer tool, design review groups, distribute students to reviewers appropriately * Package Ruby eligible nominees for Trust * Update terms and conditions, letters and fellowship acceptance form * Monitor acceptance form * Send regrets emails * Filing/records Front Line and Administrative Duties * Grad Ed email account * HRM scholarship email account * Phone * Greet office visitors * Tuition waiver inquiries * Update contacts * Utilize Banner and other information systems to research general student information General Office Duties * Virtual New Student Orientation (January)-setting up Zoom * Grad Advising Training (if approved)-creating registration links, room reservations, staff hybrid option, monitor attendance * Spring Events (if approved)-3MT submission packaging and event support; GSAW activities Hazel Ruby McQuain Application and Award Process * Assist with nominee solicitation * Update email list * Create an application tracker to monitor eligibility (grad acceptance, gpa, program of study) and track letters of rec * Monitor letters of rec and solicit missing letters * Update terms and conditions, letter * Package applications for committee * Send regrets emails * Filing/records Pay Grade: 12 Length of Assignment: 8.5 Months Work Hours: 20 Hours per week * Associate Degree in related field * A minimum of six (6) months of related experience * Experience with WVU information systems such as Common App, Qualtrics, Star Banner, Argos, and others is preferred but not required * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment.

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The WVU Extension Service (WVUES) at West Virginia University is currently accepting applications for a 4-H Club Program Assistant. About the Opportunity This role is pivotal in developing, coordinating, and supporting 4-H Clubs and educational opportunities throughout the community. The employee is also responsible for assisting the West Virginia University Extension Agent in Brooke County with the coordination and management of the 4-H youth development program within the county, specifically related to 4-H Clubs. As an employee of WVU Extension working the Brooke County Office, this full-time role requires flexibility for occasional weekend, evening, and overnight hours. This position will be for 30 hours a week. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including: * Paid holidays (staff holiday calendar) * Annual leave (vacation) days per year * Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position) * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Implement policies according to West Virginia University and West Virginia University Extension. * Assist the Agent with growing the 4-H program through multiple delivery methods and audiences. * Liaison with club leaders and volunteers to assure appropriate and timely completion of annual materials for enrollment and chartering. * Recruit and promote 4-H club membership and participation. * Assist the agent with the design and development of 4-H events and activities to meet local needs. * Assist with county contests including poster, photo, writing, and presentation contests, etc. Includes tasks such as recruiting volunteers, judges, participants, leaders and organizing details. * Assist with the evaluation and data keeping at each event/activity. * Promote and market 4-H youth development activities. * Attend 4-H Camp as program support as directed by Extension Agent. * Assist with the management of 4-H exhibits, judging, awards, and youth activities during Brooke County Fair. * Recruit, screen, orient, support and train local 4-H volunteers. * Present educational programs under the guidance of the Extension Agent at a variety of venues including schools, community venues, after-school programs, day camps, and other venues as needed. * As instructed by Extension Agent, plan, attend, and/or conduct scheduled meetings monthly for groups such as 4-H Leaders Association, 4-H Teen Leaders, etc. * Serve as a team member of the county extension program by participating in extension service committee meetings, office staff meetings, filing proper reports, and offering creative suggestions for program improvement. * Stay in compliance with all University vetting processes, policies and best management practices as they relate to the recruitment, management, and training of volunteers and leaders who support Extension programming. * Assure compliance with civil rights and affirmative action policies including reaching out to underserved and underrepresented audiences. * Foster effective communications and develop strong partnerships with Extension faculty/staff, county officials, and local schools. * In collaboration with the supervisor, serve as a part of the team to provide leadership and support to engage stakeholders through various community groups and organizations. * Expected to participate in job-related trainings, certifications, and professional development as directed by supervising agent. * Works flexible schedule to ensure office is open during regular hours, times of high activity, staff vacations, and/or break periods. * Perform other duties as assigned in support of programming and the safe and efficient operation of the Brooke County Extension Office. Work Hours: 30 Hours Per Week Pay Grade: 13 * Associate degree is a related field * A minimum of one (1) year of experience in coordinating educational programming and educational activities, as well as experience in working with youth and adults are a plus. * Knowledge and experience with Microsoft Word and Excel * Candidates must possess a high degree of written and/or verbal communication skills in dealing with other employees, clients, and the public. * Other requirements include a valid driver's license; provides own transportation to complete assigned duties (mileage reimbursement provided); ability to pass a required criminal background check; ability to successfully attain WVU policy certifications; and ability to work overnight events such as 4-H camp during the summer. Knowledge, Skills, and Abilities * Strong interpersonal skills with the ability to engage effectively with various stakeholders. * Self-motivated and able to work without direction * Skills in problem solving and dealing with a variety of interests and personalities. * Skills in public speaking and presenting to various age groups ranging from youth to older adults. * Practical knowledge and experience in current youth development principles and techniques. * Ability to work outdoors in varying weather conditions * Ability to work a flexible schedule with some nights and weekends including travel and overnight stays. * Ability to pass background checks, maintain Title IX and youth protection training certifications, as well as follow other security protocols designated by WVU. * Ability to learn the policies and procedures of West Virginia University, WVU Extension Service, WVUES Programs, WV Ethics Commission, government travel regulations, and some USDA regulations. * This position does require discretion and STRICT CONFIDENTIALITY.

West Virginia University Extension Service (WVUES) is seeking applications for a full-time 4-H Program Assistant for Hancock County. About the Opportunity: Based in New Cumberland, WV, this position supports the Extension Agent in managing the 4-H Youth Development Program in Hancock County. The Program Assistant is supervised and evaluated by the 4-H Extension Agent in accordance with WVU Extension policies. This position requires occasional evening, weekend, and overnight hours, including mandatory overnight attendance at 4-H camp during the summer. * We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including: * Paid holidays (staff holiday calendar) * Annual leave (vacation) days per year * Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof). * WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position). * 401 (a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for health insurance and other benefits? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What you'll do: * Implement all policies in accordance with West Virginia University and WVU Extension. * Assist the 4-H Extension Agent in expanding the 4-H program by reaching new audiences through multiple delivery methods. * This includes maintaining communication with club leaders and volunteers to ensure timely completion of enrollment and chartering materials. * Actively recruit new members and promote participation in 4-H clubs. * Help manage the financial accountability of local 4-H organizations and oversee club chartering processes. * Manage 4-H enrollment databases and support the coordination of meetings, workshops, camps, and events. * Maintain accurate records using spreadsheets for budgeting, camp planning, and event logistics. * Assist the Extension Agent with designing, developing, and coordinating 4-H events that meet the needs of local youth. * Help plan and carry out educational activities at local fairs and public events. * The role includes supporting various county-level contests-such as poster, photo, writing, and public presentation contests - by recruiting volunteers, judges, participants, and leaders. * Gather data and evaluations for each event and help market 4-H youth development programs to the public. * Attend Hancock County 4-H Camp and stay overnight as needed to provide program support. * Assist with the recruitment, screening, training, and support of both teen and adult volunteers. * Help recruit new club leaders and manage volunteer vetting procedures according to WVU policy. * Maintain accurate volunteer records in the 4-H database system. * Serve as the primary contact for volunteer communications and roles and will assist the 4-H Extension Agent in planning, delivering, and evaluating volunteer trainings. * Prepare and distribute age-appropriate materials that support high-quality education programs. * Present 4-H programs in various venues including schools, after-school programs, day camps, and other community locations. * In collaboration with the Extension Agent, the Program Assistant will assist in delivering training to both teen and adult volunteers. * Create professional materials such as newsletters, flyers, and brochures that meet WVU branding standards. * Assist in the submission of local, state, and federal reports, including those required by grantors. * Under the direction of the 4-H Extension Agent, they will attend or help conduct monthly meetings for groups such as the 4-H Leaders Association, 4-H Teen Leaders, and others as assigned by the 4-H Extension Agent. Pay Grade: 12 Work Hours: 30 hours per week / 8:30 am - 4:30 pm * High school diploma or GED required; bachelor's degree preferred in education, youth development, agriculture, or a related field. * A minimum of two (2) years of related work or volunteer experience, preferably in youth programming, education, or community engagement. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills & Abilities: * Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Powerpoint. * Strong written and verbal communication skills, with the ability to interact effectively with youth, parents, volunteers, and community members. * Demonstrated ability to plan, organize, and implement educational activities and events. * Experience working with volunteers, including recruitment, training, and coordination. * Ability to maintain accurate records, manage budgets, and use enrollments and data tracking systems. * Strong time management, problem-solving, and interpersonal skills. * Ability to lift and transport materials up to 50 pounds for event and program setup. * Must have a valid driver's license and reliable transportation (mileage reimbursement provided). * Ability to work flexible hours, including evenings, weekends, and overnights (especially for 4-H amp, fairs, and other events as needed). * Must pass a background check and maintain compliance with WVU policies regarding youth protection and volunteer vetting. * Ability to uphold confidentiality and demonstrate professionalism in all duties. Preferred Qualifications: * Experience using Z-Suites

The Lane Department of Computer Science and Electrical Engineering in the Benjamin M. Statler College of Engineering and Mineral Resources at West Virginia University is currently accepting applications for a Program Coordinator. About the Opportunity The Program Coordinator provides academic administrative support for the Lane Department of Computer Science and Electrical Engineering, a large complex department with approximately 480 undergraduate students, 190 graduate students, that houses 5 undergraduate and 6 graduate degree programs. This position is responsible for course and classroom scheduling, for course and program assessment support, for program catalog updates, and for providing academic support for graduate admission and support to graduate students. This position works effectively with the Statler College of Engineering and Mineral Resources Office of Academic Services as well as other University Student related offices (i.e. University Advising Center, Student Accounts, Admission and Records, Student Financial Aid, and the Office of International Students.) We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year or more based on years of service (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do COURSE COORDINATION AND SCHEDULING: * Plans and schedules course and classroom usage, with appropriate inputs from the department chair and faculty curriculum committees.Makes use of Banner system for course scheduling. Schedules approximately 300 course and laboratory sessions per year, taking into account a complex set of constraints, including avoiding schedule conflicts within each of 11 different degree programs, making efficient use of classroom and laboratory space, making efficient use of faculty and instructor resources, and coordinating with other academic programs in the college. As needed and with input from department chair and faculty adjusts instructors, course capacity, and room assignments. * When so authorized, releases advising holds for departmental and capacity restrictions. * Coordinates textbooks orders with input from faculty, academic curriculum committees, and the local bookstores. * Schedules rooms for individual academic events such as speakers, committee meetings, and student organization meetings using the Live25 system. * Provides additional support for the department's student organizations as needed. COURSE AND PROGRAM ASSESSMENT * Works with department faculty assessment coordinator to collect, maintain, and analyze assessment data for courses and programs within the department. Prepares reports for internal and external constituents based on assessment data. Compiles data for academic curriculum committees for faculty members to use in continuous improvement of degree programs. * Assists faculty in preparation of accreditation reports to external accreditation and certification agencies. Provides support for three undergraduate degree programs (Electrical Engineering, Computer Engineering, and Computer Science) that are currently accredited by the Accreditation Board for Engineering & Technology (ABET). Provides support for two newer undergraduate programs (Biometric Systems Engineering, and Cybersecurity) that shall be seeking ABET accreditation in an upcoming accreditation cycle. Provides support for the department's online learning courses, including courses in its online Software Engineering program, that are certified in accordance with the Quality Matters criteria. Provides support for the Department's certifications as a Center of Academic Excellence in Cyber Defense Education and Research, a program run by the National Security Agency and Department of Homeland Security. * Assists faculty in the preparation of internal program assessment reports, including reports to the WVU Board of Governors which are prepared for all degree programs on a five-year cycle. MAINTAINENCE OF CATALOG AND CURRICULUM DOCUMENTATION * Maintains and updates Department's academic curriculum documentation. Reviews and updates course syllabi, learning objectives, and catalog descriptions within WVU's Course Inventory Management (CIM) system, as needed and directed by faculty and program curriculum committees. Identifies infrequently offered courses for consideration by program curriculum committees for possible deletion. Monitors approvals of course changes within CIM at the department, college, and faculty senate level. * Reviews and updates degree program changes within WVU's Course Inventory Management (CIM) system, as needed and directed by faculty and program curriculum committees. Monitors approvals of degree program changes within CIM at the department, college and faculty senate level. * Reviews and updates catalog information for the department's degree programs on an annual basis, using WVU's Catalog Management System (CMS). Makes appropriate changes in catalog descriptions, as directed by program curriculum committees. * Serves as the first departmental point of contact for the Transfer Equivalency Review Request (TERR) system. Uses judgement to determine transfer equivalency for common requests, and coordinates with appropriate faculty to determine transfer equivalency for all other requests. * Maintains and regularly updates department's web pages with the most recent information of the Department's academic programs. Works with faculty to prepare information brochures on department's academic programs. Distributes announcements to students related to academic deadlines, financial aid opportunities and deadlines, and scholarship and fellowship opportunities. GRADUATE AND UNDERGRADUATE PROGRAM SUPPORT * Provides administrative support for the Department's 6 graduate degree programs and 5 undergraduate programs, with support and direction from the faculty graduate program coordinators and undergraduate program coordinator. * Assists in recruiting of graduate students, including corresponding with potential graduate students, organizing graduate recruiting events, developing printed and electronic recruiting materials, and responding to queries about our graduate degree programs with help of coordinators. * Assists in the department's faculty graduate program coordinators in the graduate admissions process, including assembling and preparing admissions files, tracking progress of students through the admissions process, contacting students to obtain missing information in a timely manner, and processing final admissions decisions. * Assists department chair and faculty graduate coordinators in assigning tuition waivers. Assists the office manager in making graduate assistantship offers to admitted students. Assists admitted students in obtaining necessary visa approvals. Assists faculty and graduate coordinators in orientation and registration of new graduate students. * Assists faculty in advising of graduate students. Lifts advising holds for graduate students when authorized to do so. Works with college academic staff to monitor degree progress of graduate students, in accordance with department, college, and university policies. Assists graduate students in filing plans of study and other academic documents. With the assistance of college academic staff, maintains a roster of the members of each graduate student's committee. Assists in scheduling and administration of department's Ph.D. qualifying exam, including proctoring of the written component of the exam, which may occur on a weekend day, and enforcing departmental milestones for when the exam must be attempted. Assists in scheduling of candidacy examinations and final examinations/defenses. Administers surveys to graduating students to collect appropriate feedback. * Maintains and updates departmental web pages related to graduate programs. Maintains and updates literature, brochures, electronic publications, and social media postings related to department's graduate programs, with input from faculty graduate program coordinators. Announces and promotes graduate seminar speakers and other events of interest to graduate students. Composes and sends other correspondence to LCSEE graduate students as necessary. * Assists faculty in applying for and maintaining Graduate Faculty status. * Helps in course substitution working with faculty coordinator, coordinating syllabi compliance, maintain and share information through listserv for undergraduate and graduate students. Help organizing student's event. * Keeps the Department Chair advised of problems or actions needed within department's graduate programs. Pay Grade: 15 * Bachelor's degree in education, counseling, STEM discipline, or related field. * A minimum of one (1) year of experience in each of the following: * Administrative/clerical experience * Experience with word processing, database and spreadsheet programs * Experience with advising or service-oriented environment * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities * Demonstrated knowledge of correct English language, grammar, spelling, punctuation, etc. * Demonstrated knowledge of computer operations, computer software, electronic publication, social media, and web-page development. * Demonstrated ability to define procedural problems, college and evaluate data, develop recommendations for plan of action. * Demonstrated ability to establish and maintain cooperative working relationships * Ability to communicate in meetings, committees, or on a one-to-one basis with a variety of individuals.

The Office of Off-Campus Programs invites applications for one full-time, 12-month appointment as Program Assistant. The successful applicant will play a key role in the smooth running of all academic operations housed under the Off-Campus Programs umbrella by providing key support to both the Dual Enrollment/Dual Credit Program and the Prison Education Program. The selected applicant would play a large role in the recruitment, registration, and advisement of students within both programs. * Include supporting Off-Campus Programs staff and students participating in the Dual Enrollment/Dual Credit Program/Prison Education Program. * Advising DE/DC students participating in a HEPC Level Up Pathway Program. * Aiding in planning and scheduling all off-campus student events (i.e., dual enrollment/dual credit; PEP graduation and other PEP recruitment events). * Tracking department budgets, including making purchases and reconciling of purchasing card transactions. * Assist the Dual Enrollment/Dual Credit Program/Prison Education Program with scheduling of travel arrangements. * Data entry of student course registrations and inquiry in the Banner system. * Generation of reports from the Argos system. * Assist with ordering, pickup and delivery of student textbooks *must be able to pick 50lbs plus.* * Entering student ratings. * Accurate record-keeping and organizational skills with attention to detail. * Maintain confidential student data for annual reports. * Overseeing and training student workers on multiple tasks. * Keeping detailed notes and messages for PEP Coordinator when out of office. * Respond to routine inquiries from alumni of Off Campus Programs. * Other duties as assigned by the Office of Off-Campus Programs. Excellent attitude, flexibility, and problem-solving skills, along with a commitment to providing high quality assistance to the staff of Off-Campus Program and its students. Associate's Degree required. Specific knowledge of office functions, Banner and Argos. Knowledge of college advising practices, attention to detail, ability to learn quickly, self-motivation and multi-tasking abilities is a must.All applicants must apply at ************************************************ including a letter of interest, resume or cv, and names and contact information (including phone and email addresses) for at least three professional references.

The program assistant II will answer phone and greet walk-in constituents, manage eShipGlobal account and shipments, approve TimeClock Plus entries and enter leave on office calendar, blackout dates and other academic important dates on calendar, assist commencement confirmed attendees database and pronunciation list for readers, backup registration window, desk, and phone coverage, assist with preparing and mailing diplomas after degrees are awarded, coordinate international mailing of diplomas/transcripts, correspond with international students without US PR mailing address regarding midterm grade and other mail/items that need to be picked up, assist with enrollment and degree verifications during peak times, assist with transcript questions, notary for diplomas/transcripts/apostille, and assist with Commencement preparations and other duties as assigned.

Responsible for assisting the project director in implementation, execution, and completion of grant goals, outcomes and activities. Duties for this position include: PERFORMANCE COMPETENCIES 1.1 Responsible - works independently, in a safe and appropriate manner. Demonstrates both problem-solving and problem-prevention skills. 1.2 Sensitive - displays sensitivity to the needs of patients and co-workers. Demonstrates good communication skills and empathy. 1.3 Timely - recognizes time as a most valuable resource and responds promptly to clients, partners', and co-workers' needs. 1.4 Accurate - works carefully and precisely, with attention to detail. 1.5 Coordinated - organizes and delivers service in the proper order. Displays good organization skills and utilizes resources wisely. 1.6 Thorough - meets all the requirements of his/her position. Is able to evaluate and follow-up on his/her services. 1.7 Follows dress code policy. 1.8 Maintains confidentiality regarding clients and fellow employees. ORGANIZATIONAL TEAMWORK COMPETENCIES : 2.1 Displays and encourages sensitivity to the needs of patients, visitors and co-workers. 2.2 Treats others with consideration, courtesy and respect. 2.3 Performs duties willingly and with initiative. Shares necessary information with co-workers in order that they may do the same. 2.4 Remains composed and takes actions to restore calm in stressful situations. 2.5 Demonstrates judgment and tact when dealing with others. 2.6 Cooperates with other departments/offices and work groups. 2.7 Communicates effectively with internal and external customers (patients, co-workers, physicians et cetera). 2.8 Meets requirements for mandatory in-services and continuing education. ORGANIZATIONAL SUPPORT RESPONSIBILITIES : 3.1 Attendance - maintains good attendance in coordination with UP&S policy. 3.2 Punctuality - reports to work on time and is ready for duty. 3.3 Uses time sheet to record time correctly for each pay period. WORK ROLE RESPONSIBILITIES : 4.1 Collects and analyzes program enrollment data 4.2 Works with subwardees to ensure reporting, invoicing, and adherence to grant agreements 4.3 Disseminates surveys to program participants, employers, and community partners to provide input and evaluate program services 4.4 Establishes and maintains positive professional relationships to increase program awareness and enhance training and job placement opportunities 4.5 Participates in community meetings/events to increase program visibility, community awareness of services, enrollment, and partners. 4.5 Schedules and organize meetings/events and maintain agenda 4.6 Maintains updated records 4.7 Submits accurate and prompt data reports to program director and grant principal investigator 4.8 Assists program director in implementation, execution, and completion of grant goals, outcomes, and activities 4.9 Ensures absolute confidentiality with timely response to information records concerning job seekers 4.10 Provide operational supervision of CORE employment specialists across the 16- county region including employee attendance, timesheet, travel, supplies, onboarding and training, and management of employees in coordination with the program director 4.11 Provide quality assurance and data analysis using the program's data management system 4.12 Compile and report program data for the purpose to support program funding, research, and to improve program practices 4.13 Preforms other duties as assigned or requested Other requirements: Must have exceptional interpersonal with the ability to receive and provide feedback Must have excellent numerical skills and understanding of descriptive data analysis Must have advanced knowledge and use of Microsoft Excel Must be proficient in Microsoft Word, PowerPoint, Visio and Outlook. Must possess excellent time management and organizational skills Must be detail oriented with results-driven approach Must be skilled at developing rapport with clients and stakeholders from other organizations, and maintaining working relationships that support the implementation of services. Must have excellent verbal and written communication skills as well as demonstrated skills in public speaking, leadership, and group facilitation Must demonstrate a clear understanding of professional boundaries and confidentiality when working with individuals and the professional staff in partner agencies. Must have a valid driver's license and reliable transportation Ability to travel regionally and statewide as required.

The Center for Excellence in Disabilities at West Virginia University is currently accepting applications for an Administrative Assistant position. About the Opportunity The purpose of this position is to perform clerical and administrative functions following established policies, procedures, and methods in support of the Principal Investigator, Manager, and staff of the Positive Behavior Support Program. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Performs general reception duties, answers telephone, receives and greets visitors to office area. * Composes correspondence, letters, proposals, charts, graphs, manuscripts, complex forms and memorandum. Also types travel, procedures, consultant agreements and contract agreements. Creates tables, charts, and graphs. * Provides meeting support and facilitation including agenda and minute development. * Coordinates and prepares written and electronic materials for mass mailing; maintains mailing lists and email listservs. * Assists in the procurement of program equipment and supplies, researches companies for best price, completes purchasing paperwork. * Receives and submits invoices, bills of sale, receipts, and other accounting documents to a central accounting department. * Schedules appointments, complex committee meetings, staff meetings, manages supervisor's calendar as needed, coordinates all arrangements relating to location, time, and date; creates and disseminates the agenda to participants. * Organizes on-line and in person program-wide regional and statewide seminars, workshops, and training sessions; confirms/verifies receipt of information; requests for information from those enrolled. * Coordinates group travel arrangements and reservations, utilizing both State and WVU Research Corporation regulations/forms to ensure compliance to internal CED travel policies, as well as, all State, WVU and Federal travel policies and procedures. * Documents and provides response to all program referrals and/or application requests made via phone, email, or website. * Creates alternative forms for publications and other dissemination information to ensure information is accessible to all staff, partners, and consumers. * Maintains and organizes inventory of program supplies and/or equipment. * Coordinates data within program-specific databases. Receives and enters data, develops reports, audits for quality control. * Assists Supervisor with the packaging of grant submissions. * Assists supervisor, faculty and staff with special projects as instructed. Pay Grade: 15 * Bachelor's degree required. * A minimum of one (1) year related experience. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Demonstrated proficient computer skills and in grant proposal editing and packaging. Must be able to take and transcribe minutes. * Thorough/demonstrated knowledge of correct English, grammar, spelling, punctuation, sentence structure and mathematical calculations. * Proficient use of primarily PC computer platform and related software programs, including databases and spreadsheets. * Strong oral and writing skills with emphasized attention to detail and accuracy. * Thorough knowledge of office methods, procedures, practices and protocol. * Thorough/demonstrated ability to apply judgment, discretion and initiative in performing complex secretarial work in a variety of subjects/programs/projects. * Ability to work efficiently and effectively with a minimum of supervision. * Demonstrated ability to independently initiate, draft and prepare clear and concise cover memoranda in final form and correspondence. * Ability to rapidly learn all academic, administrative and organizational policies and procedures. * Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines. * Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility. * Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

The Center for Excellence in Disabilities at West Virginia University is currently accepting applications for an Administrative Assistant position. About the Opportunity The Administrative Assistant serves as the welcoming and resourceful first point of contact for individuals visiting or contacting the WVU Center for Excellence in Disabilities (CED). This position plays a central role in ensuring a positive and welcoming experience for clients, families, students, and staff by greeting visitors, responding to inquiries, connecting individuals to appropriate programs, and supporting center-wide initiatives. The Administrative Assistant also coordinates key center-wide administrative functions, including logistics for the Community Advisory Council, communications about CED trainings and events, maintenance of center building events (Equities and Morgantown), support internal groups such as the Employee Council, administrative support for the center director, and coordination of center-wide activities proposed in the 5-year work plan. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do: Client and Visitor Support * Greet and assist all CED visitors, clients, students, and families in a professional, courteous, and inclusive manner. * Respond to questions and requests for information by phone, email, and in person, ensuring timely and accurate responses. * Connect clients and families to appropriate CED programs or community resources based on needs and inquiries. * Maintain a welcoming, organized, and accessible reception area with up-to-date information about CED programs, events, and resources. * Ensure compliance with confidentiality and accessibility standards consistent with WVU and CED policies. Student Orientation and Support * Coordinate and support general orientation for students, interns, and trainees assigned to the CED, including building navigation, safety procedures, and general resource information. * Maintain orientation materials and ensure they are updated with current program and staff information. * Communicate with supervisors and program staff regarding student placements and assist with scheduling or space coordination as needed. Community Advisory Council Coordination * Plan and facilitate logistics for quarterly CED Community Advisory Council meetings, including: o Scheduling, meeting preparation, and agenda development. o Coordinating travel reimbursements and processing related documentation. o Taking and distributing meeting notes or summaries. o Managing member communications and maintaining an updated roster. o Supporting council engagement between meetings. Training and Communication Support * Assist in the dissemination of information about CED trainings, workshops, and professional development opportunities through email, website updates, and flyers. * Help disseminate information about upcoming trainings, ensuring trainings are included in training calendar * Work with programs to track training attendance, collect evaluation data, and organize training materials. * Support outreach and communication efforts that promote the CED's mission and activities across WVU and the community. * Collaborate with staff to keep internal calendars and communication channels up to date. Employee Council Support * Provide logistical and administrative support to the CED Employee Council, including scheduling meetings, preparing agendas, maintaining minutes, and distributing documentation. * Assist with any documentation and purchasing that may be needed in planning staff engagement activities, recognition events, or initiatives led by the Employee Council. General Administrative Support * Assist with data entry, correspondence, document formatting, and recordkeeping for CED programs. * Coordinate room reservations, hospitality, and technology setup for meetings and events. * Support center-wide initiatives and projects that can be managed from the front desk (e.g., surveys, data cleanup, inventory management, or communications). * Serve as a liaison between the front desk and CED program teams to stay current on services, staff updates, and events. Administrative Support for Center Director * Provide comprehensive administrative assistance to the Center Director, ensuring the smooth operation of daily activities and timely completion of center initiatives. * Assist with travel reimbursement and purchasing requests for the Director's Office following WVU and CED procedures. Pay Grade: 15 * Bachelor's degree required. * A minimum of one (1) year of experience. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Excellent interpersonal, communication, and organizational skills. * Strong attention to detail and ability to manage multiple priorities in a busy environment. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort using virtual meeting platforms (e.g., Teams, Zoom). * Ability to always maintain confidentiality and professionalism. * Commitment to the mission, values, and inclusive practices of the WVU Center for Excellence in Disabilities. Preferred Qualifications * Administrative, customer service, or community-based support role preferred. * Experience working in higher education, human services, or with individuals with disabilities is a plus.

Bookmark this Posting Print Preview | Apply for this Job Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: * Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. * Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. * Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. * Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. * Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. * Work week is 37.5 hrs. * A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! * Holidays - Employees receive 13 Paid Holidays * Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave * Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. * Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. * Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Administrative Assistant Banner Position Number 000716 E-Class CN - Class Nonexempt FT .53 or > Classification Title Administrative Assistant Department SOM-Medical Student Educ. Support - MU9313 * Department: Medical Education * Reports To: Department Chair, Department Director, and Registrar Position Summary The Administrative Assistant plays a vital role in supporting the Department of Medical Education by providing comprehensive administrative and clerical assistance to the Department Chair, Director, and Registrar. This position is responsible for maintaining accurate student records, managing academic documentation, coordinating departmental logistics, and serving as a point of contact for students, faculty, and staff. Key Responsibilities * Maintain and organize permanent academic records in accordance with institutional standards. * Assist with grade tracking, data entry, and related academic record management. * Process course schedule changes and updates efficiently. * Handle medical education verification requests promptly and accurately. * Manage both electronic and physical filing systems to ensure accessibility and security. * Support exam administration, including proctoring and coordinating accommodations for students. * Generate reports for internal stakeholders and external agencies as directed. * Provide administrative support to the Department Chair, Director, and Registrar, including calendar management and correspondence. * Prepare materials and communications for departmental meetings and events. * Schedule meetings, classes, and departmental activities; coordinate room reservations and prepare agendas. * Monitor departmental email accounts, respond to student inquiries regarding enrollment, records, and scheduling, and route other communications appropriately. * Receive and distribute incoming mail and deliveries. * Digitize and maintain student files in compliance with institutional policies and data privacy regulations. Location MUSOM - Marshall University School of Medicine Salary Range $28,777 - $37,410 Salary is commensurate with experience, education, and internal equity Salary Grade 2 Salary Type Hourly Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education * Associate's Degree Experience * Prior administrative or clerical experience, preferably in higher education or healthcare. * Strong organizational skills with attention to detail and accuracy. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with digital filing systems. * Ability to handle sensitive and confidential information with discretion. * Strong written and verbal communication skills. * Ability to multitask, prioritize, and work independently in a fast-paced environment. * Professional, courteous, and team-oriented demeanor. Preferred Qualifications Education * Bachelor's Degree preferred Experience Posting Detail Information Posting Number MU1078NE Open Date 09/22/2025 Close Date Open Until Filled Yes Special Instructions Summary Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have an Associates Degree or higher? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter Optional Documents Marshall University One John Marshall Drive Huntington, WV 25755 Copyright 2020 Marshall University | An Equal Opportunity University | Accreditation | Consumer Information and Disclosures

Bookmark this Posting Print Preview | Apply for this Job Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: * Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. * Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. * Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. * Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. * Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. * Work week is 37.5 hrs. * A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! * Holidays - Employees receive 13 Paid Holidays * Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave * Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. * Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. * Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Administrative Assistant Banner Position Number 000837 E-Class CN - Class Nonexempt FT .53 or > Classification Title Administrative Assistant Department Student Counseling Services - MU3506 * Prepares records and maintains fiscal records for the area/department to include state-appropriated funds, grants, contracts, expense accounts, purchasing agreements, foundation accounts, and/or other appropriations from a variety of funding sources via an established accounting systems. * Assists administrator in setting up operating budgets for the offices/programs by providing necessary information on current balances and past expenditures. Maintains budget balances for the various funds and grants. * Processes a variety of correspondence and investigates subject matter for the Assistant Dean, Counseling Center staff, Disability Student Services staff, Wellness Programs Coordinator, Violence Prevention Programs Coordinator, and Women's and Gender Center Coordinator. * Screens incoming calls and in-person inquiries, responds to requests for information, and procedural. * Composes and distributes electronic and paper memorandum, budget summaries, letters, invoices, and other documents of sensitive or confidential nature from draft to final form * Designs and maintains filing systems filing system for the Counseling Center and Disability Services. * Coordinates the maintenance/upkeep and use of all office equipment. * Assists in tracking and reporting annual leave and timesheet approval proxies for staff, Graduate Assistants, Student Assistants, Work Study Students, and Student Interns. * Opening and Closing of the office * Maintains Confidential Files * Serves as the first point of contact for students in distress, works to keep them calm or de-escalates concerning behaviors until a counselor arrives, and is the first point of contact with faculty bringing students to the counseling center. * Supervise hourly (student) employees working at the Counseling Center/Disability Services front desk. Provides functional guidance and training to work study and student workers who perform routine clerical duties. Makes recommendations for hiring and disciplinary action and conducts performance evaluations for references. * Establishes contact with cooperating state, federal, and private organizations on administrative procedures via face-to-face, telephone, virtual, and in writing. * Develops and maintains office structure according to institutional policies and procedures and state and federal guidelines. * Prepares and processes all requisitions and invoices for supplies and equipment, PAF's, PAR's. Processes all new employees for the office area, completing appropriate paperwork or dynamic forms. Initiatives requisitions, encumbrances, and budget transfers. * Coordinates all travel arrangements through the Travel Office by completing the appropriate forms/paperwork. Prepares travel requisitions for approval by department heads. * Sends appointment reminders for next-day appointments at the end of each day. * Reviews files to ensure paperwork is complete and up to date. Location MU - Marshall University Salary Range $28,777 - $37,410 - Salary is commensurate with qualifications, education, experience, and internal equity. Salary Grade 2 Salary Type Salary Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education Associates Degree Experience 1-2 years directly related work experience in support of an administrator of a work unit. Preferred Qualifications Education Bachelor's degree Experience 3-5 years experience in clerical or administrative support in higher education Posting Detail Information Posting Number MU1048NE Open Date 07/03/2025 Close Date Open Until Filled Yes Special Instructions Summary Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have an Associate's Degree or higher? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter Optional Documents Marshall University One John Marshall Drive Huntington, WV 25755 Copyright 2020 Marshall University | An Equal Opportunity University | Accreditation | Consumer Information and Disclosures

This position provides oversight and manages the daily operations and budgets in the Department of Graduate Social Work and Bachelors of Social Work. Duties for this position include: Performs financial transactions, including submission of purchase orders and PAR's, equipment maintenance, inventory and supplies. Provides administrative support to the program director, coordinates faculty travel, and composes complex, confidential correspondence requiring knowledge of programs, procedures and practices Performs all tasks related to personnel and human resources for faculty and staff. Serves as a liaison with university units, outside organizations and the general public. Performs other duties as assigned.

The Administrative Assistant will provide support to the Physician Assistant Program. They will act as an advocate for the program and represent the program amongst Marshall University faculty, staff and the community. Responsibilities: Provides secretarial / administrative support to the department. Orders office supplies Supports the Program Director for the Physician Assistant Program Support the Faculty of the Physician Assistant Program Maintain student records, including admission information Maintain Faculty records to include current CV's Maintain current syllabi for each course in the Physician Assistant Program Assist the PA Program Director with marketing materials for the PA Program Assist with data collection as assigned by faculty Participate in program committees as assigned. Other duties as assigned

Duties of the Administrative Assistant include: Receive visitors Open and distribute mail Scan documents Answer phone and direct calls to staff. Schedule meetings as requested Assist with meeting arrangements (room reservation/food etc.) Handle purchasing for MURC staff. This includes ordering, entering encumbrances, entering requisitions for equipment & personnel services as well as approving encumbrances and requisitions for purchase and Travel. Assist the Technology Transfer office, with administrative duties Receive visitors Open and distribute mail Scan documents Answer phone and direct calls to staff. Schedule meetings as requested Assist with meeting arrangements (room reservation/food etc.) Handle purchasing for MURC staff. This includes ordering, entering encumbrances, entering requisitions for equipment & personnel services as well as approving encumbrances and requisitions for purchase and Travel. Assist the Technology Transfer office, with administrative duties Assist the Grant Development department with administrative duties Handle administrative duties for MURC search committees Handles troubleshooting of building issues and interface with contractors and landlord Record received cash and checks for Accounts Receivable Other duties as assigned by manager

Department: Medical Education Reports To: Department Chair, Department Director, and Registrar The Administrative Assistant plays a vital role in supporting the Department of Medical Education by providing comprehensive administrative and clerical assistance to the Department Chair, Director, and Registrar. This position is responsible for maintaining accurate student records, managing academic documentation, coordinating departmental logistics, and serving as a point of contact for students, faculty, and staff. Key Responsibilities · Maintain and organize permanent academic records in accordance with institutional standards. · Assist with grade tracking, data entry, and related academic record management. · Process course schedule changes and updates efficiently. · Handle medical education verification requests promptly and accurately. · Manage both electronic and physical filing systems to ensure accessibility and security. · Support exam administration, including proctoring and coordinating accommodations for students. · Generate reports for internal stakeholders and external agencies as directed. · Provide administrative support to the Department Chair, Director, and Registrar, including calendar management and correspondence. · Prepare materials and communications for departmental meetings and events. · Schedule meetings, classes, and departmental activities; coordinate room reservations and prepare agendas. · Monitor departmental email accounts, respond to student inquiries regarding enrollment, records, and scheduling, and route other communications appropriately. · Receive and distribute incoming mail and deliveries. · Digitize and maintain student files in compliance with institutional policies and data privacy regulations.

The primary purpose of this section is to assist the Director of the Educational Opportunity Center ( EOC ) and other staff members with administrative tasks. Under the direction of the Director, the EOC Administrative Assistant is responsible for assisting with the overall day-to-day activities of the EOC program as listed in the grant. Assist in maintaining all records related to project activities. Coordinates fiscal, personnel, purchasing, payroll, and monthly expenditure records. Greets visitors and participants and assists with inquiries. Maintains files and an electronic database for 1,000 participants and provides follow-up as needed. Assists in the development and/or selection of program marketing materials. Assists in collecting data for the annual performance report and other monthly reports. Performs other duties as assigned by the Director within the parameters of the U. S. Department of Education guidelines. Maintains current knowledge of trends and developments in federal TRiO Programs.