Program Assistant jobs at Fairmont State University - 26 jobs

The WV Healthy Schools in Action Project, housed in the WVU College of Applied Human Sciences, Center for ActiveWV, is seeking applications for a (Hybrid) Program Specialist. About the Opportunity The Program Specialist will manage a multi-year service grant funded by the Centers for Disease Control and Prevention (CDC). The project aims to develop targeted approaches to improve physical activity, healthy dietary behaviors, and self-management of chronic health conditions of school-aged children and youth in schools. These outcomes will be achieved through the application of evidence-based strategies throughout the state of West Virginia, with an emphasis on implementation in Mercer County Schools. The involved strategies will focus on school policies, practices, programs, and services promoting healthy behaviors and health equity. The position's primary purpose will be coordinating all aspects of the program delivery, interfacing with state and local school and community partners, and facilitating the contributions of other team members. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 24 annual leave (vacation) days per year or more based on years of service (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Provide program leadership for developing, implementing, and evaluating a five-year school-based health initiative. * Identify state, district, and school-level priority needs through regular communication with key stakeholders. * Establish a State Health Coalition with representatives from all CDC Whole School, Whole Community, and Whole Child framework components. * Contribute to developing the program website, social media, and other dissemination efforts targeting program outcomes. * Organize and facilitate county assessments and project activities under the direction of the principal investigator and co-investigators * Maintain accurate schedules of programs/meetings, professional development, and other project-related activities. * Assist in writing and disseminating program reports for CDC, WVDE, and other school-community partners. * Collaborate with co-investigators and school personnel to develop and manage all School Health Action Plans. * Work with Mercer County school personnel assigned to the project to gather school information and input as needed. * Oversee the logistical information for meetings and events, such as travel, room set-up, speakers, etc. * Manage budgetary items related to Mercer County school partners, including funds provided per school each year based on their School Health Action Plan. * Submit progress, budget, and evaluation reports to the project team regularly * Contribute to decision-making regarding project planning, management, implementation, and evaluation modifications. * Travel periodically to WV schools. * Other duties as assigned based on operational need. * BS/BA degree in a school health related field. * 0-6 months of experience working in schools with children and/or adolescents. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities * Ability to prepare reports and present ideas clearly and concisely. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to work independently, exercising sound professional judgment. * Ability to rapidly learn institution, federal, and state statutes and regulations impacting the program. * Ability to handle a high level of detail. * Ability to maintain proper attendance and punctuality standards. * Knowledge of current school-related health issues. * Ability to coordinate with multiple groups, including the Project Team, the state leadership, the county leadership, the school leadership, teachers. * Ability to establish and maintain effective relationships and deal tactfully with external agencies. * Knowledge of the mission, goals, and policies of the grant and program. Preferred Qualifications * Master's degree in education, Public Health, or related field.

The Office of Graduate Education and Life (OGEL) at West Virginia University is seeking applications for an on-site Temporary Part-Time Program Assistant. About the Opportunity The incumbent is responsible for independently performing a wide range of duties in support of the Office of Graduate Education and Life. The Office of Graduate Education and Life supports graduate education at West Virginia University for approximately 6,000 graduate and professional students and 220 graduate and professional programs. What You'll Do Fellowship Applications and Award Process * Train on Grad App and Qualtrics * Create an application tracker and monitor nominee eligibility criteria (admission decision, field of study, citizenship, contact info etc.) * Create and organize individual nomination packages (using grad app and Qualtrics) * Update reviewer tool, design review groups, distribute students to reviewers appropriately * Package Ruby eligible nominees for Trust * Update terms and conditions, letters and fellowship acceptance form * Monitor acceptance form * Send regrets emails * Filing/records Front Line and Administrative Duties * Grad Ed email account * HRM scholarship email account * Phone * Greet office visitors * Tuition waiver inquiries * Update contacts * Utilize Banner and other information systems to research general student information General Office Duties * Virtual New Student Orientation (January)-setting up Zoom * Grad Advising Training (if approved)-creating registration links, room reservations, staff hybrid option, monitor attendance * Spring Events (if approved)-3MT submission packaging and event support; GSAW activities Hazel Ruby McQuain Application and Award Process * Assist with nominee solicitation * Update email list * Create an application tracker to monitor eligibility (grad acceptance, gpa, program of study) and track letters of rec * Monitor letters of rec and solicit missing letters * Update terms and conditions, letter * Package applications for committee * Send regrets emails * Filing/records Pay Grade: 12 Length of Assignment: 8.5 Months Work Hours: 20 Hours per week * Associate Degree in related field * A minimum of six (6) months of related experience * Experience with WVU information systems such as Common App, Qualtrics, Star Banner, Argos, and others is preferred but not required * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment.

McDowell County WVU Extension is currently accepting applications for a Temporary Part-time Program Assistant. This position is a part-time, 28 hour a week position which works collaboratively as a member of the WVU McDowell County Extension Service, working in the 4-H Youth Development program area. Occasional night and weekend work may be required. Position is contingent upon available funding. What You'll Do PROGRAM PLANNING/IMPLEMENTATION * Coordinates and arranges classes, meetings, workshops, conferences, camps in consultation with County Extension Agent. * Coordinates county 4-H activities with the local schools. * Assists with planning projects and events as instructed by Extension Agent. * Assists with newsletters and program mailings. * Assists with conducting periodic evaluations of programs and activities to identify areas of needed improvement. TECHNOLOGY SUPPORT * Prints reports utilizing 4-H databases. * Updates and maintains website and social media. PROGRAM RECRUITMENT * Assists with recruiting or locating potential 4-H members and volunteers using various techniques such as community presentations and personal contacts. Follows up recruitment with orientation of recruited leaders. * Assists with promotion of all McDowell County WVU Extension programs. TRAINING * Collaborates with McDowell County Extension staff to assess training needs of program participants if needed. * Assists agents with developing, expanding, conducting, and implementing the programs to reach diverse audiences. PROFESSIONAL DEVELOPMENT * Participates in professional development sessions as related to the 4-H Youth responsibilities of this position. Pay Grade: 12 Length of Assignment: 8.5 Months Work Hours: 28 Hours * Business, secretarial or technical training related to the position to which assigned, obtained through a formal training program of over eighteen (18) months OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities. * A minimum of six (6) months of experience involving: * Working with youth and/or adult audiences with community organizations or volunteers * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities * Strong communication skills as needed (written/oral/telephone/in person) to perform duties in a professional, businesslike manner. * Organizational skills to plan and organize tasks and set priorities for responsibilities. * Problem solving skills in dealing with a variety of interests and personalities. * Public speaking skills to present WVU Extension Service programs. * Interpersonal skills * Computer word processing, data entry, and spreadsheet skills * Budget management skills * Leadership skills * Type with speed and proficiency

For a description, see file at: ************ wvup. edu/wp-content/uploads/2025/11/Radiologic-Technology-Program-Instructional-Specialist-26-020. pdf

West Virginia University Extension Service (WVUES) is seeking applications for a full-time 4-H Program Assistant for Hancock County. About the Opportunity: Based in New Cumberland, WV, this position supports the Extension Agent in managing the 4-H Youth Development Program in Hancock County. The Program Assistant is supervised and evaluated by the 4-H Extension Agent in accordance with WVU Extension policies. This position requires occasional evening, weekend, and overnight hours, including mandatory overnight attendance at 4-H camp during the summer. * We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including: * Paid holidays (staff holiday calendar) * Annual leave (vacation) days per year * Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof). * WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position). * 401 (a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for health insurance and other benefits? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What you'll do: * Implement all policies in accordance with West Virginia University and WVU Extension. * Assist the 4-H Extension Agent in expanding the 4-H program by reaching new audiences through multiple delivery methods. * This includes maintaining communication with club leaders and volunteers to ensure timely completion of enrollment and chartering materials. * Actively recruit new members and promote participation in 4-H clubs. * Help manage the financial accountability of local 4-H organizations and oversee club chartering processes. * Manage 4-H enrollment databases and support the coordination of meetings, workshops, camps, and events. * Maintain accurate records using spreadsheets for budgeting, camp planning, and event logistics. * Assist the Extension Agent with designing, developing, and coordinating 4-H events that meet the needs of local youth. * Help plan and carry out educational activities at local fairs and public events. * The role includes supporting various county-level contests-such as poster, photo, writing, and public presentation contests - by recruiting volunteers, judges, participants, and leaders. * Gather data and evaluations for each event and help market 4-H youth development programs to the public. * Attend Hancock County 4-H Camp and stay overnight as needed to provide program support. * Assist with the recruitment, screening, training, and support of both teen and adult volunteers. * Help recruit new club leaders and manage volunteer vetting procedures according to WVU policy. * Maintain accurate volunteer records in the 4-H database system. * Serve as the primary contact for volunteer communications and roles and will assist the 4-H Extension Agent in planning, delivering, and evaluating volunteer trainings. * Prepare and distribute age-appropriate materials that support high-quality education programs. * Present 4-H programs in various venues including schools, after-school programs, day camps, and other community locations. * In collaboration with the Extension Agent, the Program Assistant will assist in delivering training to both teen and adult volunteers. * Create professional materials such as newsletters, flyers, and brochures that meet WVU branding standards. * Assist in the submission of local, state, and federal reports, including those required by grantors. * Under the direction of the 4-H Extension Agent, they will attend or help conduct monthly meetings for groups such as the 4-H Leaders Association, 4-H Teen Leaders, and others as assigned by the 4-H Extension Agent. Pay Grade: 12 Work Hours: 30 hours per week / 8:30 am - 4:30 pm * High school diploma or GED required; bachelor's degree preferred in education, youth development, agriculture, or a related field. * A minimum of two (2) years of related work or volunteer experience, preferably in youth programming, education, or community engagement. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills & Abilities: * Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Powerpoint. * Strong written and verbal communication skills, with the ability to interact effectively with youth, parents, volunteers, and community members. * Demonstrated ability to plan, organize, and implement educational activities and events. * Experience working with volunteers, including recruitment, training, and coordination. * Ability to maintain accurate records, manage budgets, and use enrollments and data tracking systems. * Strong time management, problem-solving, and interpersonal skills. * Ability to lift and transport materials up to 50 pounds for event and program setup. * Must have a valid driver's license and reliable transportation (mileage reimbursement provided). * Ability to work flexible hours, including evenings, weekends, and overnights (especially for 4-H amp, fairs, and other events as needed). * Must pass a background check and maintain compliance with WVU policies regarding youth protection and volunteer vetting. * Ability to uphold confidentiality and demonstrate professionalism in all duties. Preferred Qualifications: * Experience using Z-Suites

The West Virginia University (WVU) Extension Service, in partnership with Monroe County, is currently accepting applications for a Part-time Program Coordinator. About the Opportunity The West Virginia University (WVU) Extension Service, in partnership with Monroe County, seeks an energetic and innovative individual to serve as a Program Coordinator focused on tourism development. This part-time position (.53 FTE) is dedicated to enhancing Monroe County's economic vitality through sustainable tourism and community engagement, supporting the growth of local assets and experiences that attract visitors while enriching resident life. The successful candidate will be responsible for designing, delivering, and evaluating educational and developmental programs that build local tourism capacity, promote Monroe County as a travel destination, and connect residents with economic opportunities in heritage, agritourism, nature-based tourism, and rural hospitality. This 12-month, full-time educational staff position will report to the WVU Extension Service and be based in Monroe County. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including: * Paid holidays (staff holiday calendar) * Annual leave (vacation) days per year * Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position) * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do: Program Delivery (60%) * Develop and deliver community-based tourism education and outreach that strengthens local tourism-related businesses and organizations. * Promote tourism themes such as outdoor recreation, historical and cultural interpretation, agritourism, arts and crafts, food systems, and hospitality training. * Support the development of tourism activities, events, and signage that reflect Monroe County's unique character. * Facilitate connection to technical assistance for tourism entrepreneurs and small businesses. * Foster youth and adult engagement in tourism-related skill development through workshops, volunteer opportunities, and collaborative projects. Program Planning, Partnerships, and Development (20%) * Build partnerships with local government, the chamber of commerce, community organizations, and regional tourism development entities. * Collaborate with WVU Extension agents and state specialists to apply research-based methods to tourism promotion and planning. * Assist with county-wide activities that increase Monroe County's visibility as a destination. * Identify community needs and co-create strategies to address them through tourism initiatives. * Recruit, train, and support volunteers for community and tourism development activities. Marketing and Recruitment (10%) * Assist in marketing tourism programs and events through digital and traditional media. * Develop and distribute educational content that highlights Monroe County's assets. * Engage with civic groups, schools, and tourism stakeholders to expand participation. Professional Development and Reporting (10%) * Maintain program records, prepare quarterly and annual reports, and contribute to county impact statements. * Participate in in-service training and professional development related to tourism and community development. Pay Grade: 15 Work Hours: 20 Hours Per Week * Bachelor's degree in tourism, hospitality management, marketing, recreation, community development, or a related field * A minimum of 2 years of experience in rural tourism development, community organizing, or Extension work. * Any equivalent combination of related education and/or experience will be considered * All qualifications must be met by the time of employment. Knowledge, Skills, and Abilities * Strong ability to develop and deliver Extension educational programming. * Strong communication and facilitation skills, with the ability to translate complex health information into clear, engaging messages. * Experience working with multiple populations, especially rural communities. * Ability to work independently and collaboratively within a statewide network. * Knowledge of local resources and agencies. * Skills to manage time and keep accurate records & reports, including travel & budget. * Skills to develop positive participant relationships - congeniality, listening, and empathy. * Skills to adapt to unusual teaching environments and situations. * Skills to communicate (written and oral) with a range of stakeholders. * Ability to influence behaviors and impact the lives of those they teach. * Ability to learn and use computer programs, including but not limited to email, word processing, internet, spreadsheets, etc. * Ability to work independently with unstructured supervision. Preferred Qualifications * Master's degree in tourism, community development, or a related discipline. * Experience in rural tourism development, community organizing, or Extension work. Special Requirements * Ability to pass a criminal background check. * Willingness to work flexible hours, including evenings and weekends. * Physical ability to transport and set up materials and equipment.

Minimum Qualifications Research Support: Conduct in-depth research on ethics and leadership, including literature reviews, data analysis, and interviews, and assist with research compliance, including Institutional Review Board ( IRB ) processes, if applicable. Marketing and Communications: Develop compelling marketing materials (e.g., brochures, newsletters, social media posts) to promote the Chair's mission, events, and publications. Event Coordination: Organize and oversee guest speaker events, managing logistics, scheduling, and creating supporting documents (e.g., speaker briefs and agendas). Fundraising and Development: Assist in planning and executing fundraising activities, such as events or campaigns, to sustain the Chair's programs and initiatives. Academic Engagement: Create essay opportunities or similar initiatives to engage students and community members in ethics-based discussions and critical thinking. Budget Oversight: Support budget management by tracking expenses, ensuring efficient resource use, and assisting with financial documentation. Collaboration and Outreach: Partner with the Chair, board members, and external stakeholders (e.g., Shepherd University, Chambers of Commerce, businesses) to advance the organization's goals. Reporting and Documentation: Prepare reports, presentations, or summaries to communicate research findings, event outcomes, or project progress. Administrative Support: Provide general assistance, such as scheduling meetings, maintaining records, and supporting daily operations. Assist with additional responsibilities and projects as they arise to support the Chair's initiatives and ensure the success of ongoing programs. Preferred Qualifications Current enrollment in an MBA program or upper-level undergraduate (junior-senior) studies, ideally with coursework in ethics, leadership, business, or related fields. Strong research skills, including conducting literature reviews, analyzing data, and synthesizing information. Excellent written and verbal communication skills for creating professional and engaging content. Proven organizational skills, with the ability to manage multiple tasks and meet deadlines. Creativity and experience in marketing or content creation (preferred but not required). Basic financial literacy for budget tracking and oversight. Passion for ethics, leadership, and community engagement, aligned with the Chair's vision and mission. Proficiency in Microsoft Office Suite, research databases (e.g., JSTOR , Google Scholar), and design tools (e.g., Canva).

The program assistant II will answer phone and greet walk-in constituents, manage eShipGlobal account and shipments, approve TimeClock Plus entries and enter leave on office calendar, blackout dates and other academic important dates on calendar, assist commencement confirmed attendees database and pronunciation list for readers, backup registration window, desk, and phone coverage, assist with preparing and mailing diplomas after degrees are awarded, coordinate international mailing of diplomas/transcripts, correspond with international students without US PR mailing address regarding midterm grade and other mail/items that need to be picked up, assist with enrollment and degree verifications during peak times, assist with transcript questions, notary for diplomas/transcripts/apostille, and assist with Commencement preparations and other duties as assigned.

Posting Number Stu436P Working Title Management Research & Program Assistant to the George Washington Chair of Ethics FLSA Non-Exempt Student Pay Level Advertised Pay Rate 12.00 Position Status Regular Student Employment Department Student Emp College of Business Job Summary/Basic Function The George Washington Chair of Living Ethics seeks a motivated Management Research Assistant to support its mission of fostering ethical leadership and community engagement through education, research, and outreach. This part-time position is designed for an MBA or upper-level undergraduate student who is passionate about ethics and leadership and eager to contribute to a leading resource for the community. The Assistant will work closely with the Chair to promote ethical practices in education, business, politics, and religion, supporting initiatives that enhance community prosperity and dialogue while reflecting the virtues and vision of George Washington. Minimum Qualifications Research Support: Conduct in-depth research on ethics and leadership, including literature reviews, data analysis, and interviews, and assist with research compliance, including Institutional Review Board (IRB) processes, if applicable. Marketing and Communications: Develop compelling marketing materials (e.g., brochures, newsletters, social media posts) to promote the Chair's mission, events, and publications. Event Coordination: Organize and oversee guest speaker events, managing logistics, scheduling, and creating supporting documents (e.g., speaker briefs and agendas). Fundraising and Development: Assist in planning and executing fundraising activities, such as events or campaigns, to sustain the Chair's programs and initiatives. Academic Engagement: Create essay opportunities or similar initiatives to engage students and community members in ethics-based discussions and critical thinking. Budget Oversight: Support budget management by tracking expenses, ensuring efficient resource use, and assisting with financial documentation. Collaboration and Outreach: Partner with the Chair, board members, and external stakeholders (e.g., Shepherd University, Chambers of Commerce, businesses) to advance the organization's goals. Reporting and Documentation: Prepare reports, presentations, or summaries to communicate research findings, event outcomes, or project progress. Administrative Support: Provide general assistance, such as scheduling meetings, maintaining records, and supporting daily operations. Assist with additional responsibilities and projects as they arise to support the Chair's initiatives and ensure the success of ongoing programs. Preferred Qualifications * Current enrollment in an MBA program or upper-level undergraduate (junior-senior) studies, ideally with coursework in ethics, leadership, business, or related fields. * Strong research skills, including conducting literature reviews, analyzing data, and synthesizing information. * Excellent written and verbal communication skills for creating professional and engaging content. * Proven organizational skills, with the ability to manage multiple tasks and meet deadlines. * Creativity and experience in marketing or content creation (preferred but not required). * Basic financial literacy for budget tracking and oversight. * Passion for ethics, leadership, and community engagement, aligned with the Chair's vision and mission. * Proficiency in Microsoft Office Suite, research databases (e.g., JSTOR, Google Scholar), and design tools (e.g., Canva). Posting Date 01/16/2026 Close Date 04/03/2026 Special Instructions Summary

Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. The search committee requests that up to three reference letters be submitted with your application. Please enter your references' information in the Reference Letter Submission section of the application. Your references will be notified via email to submit their reference letters to the search committee in our Applicant Tracking system. Position Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to: * Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society. * Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture. * Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty. * Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment. * Cultivate the development of an inclusive, just, and equitable community. Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below. * Work week is 37.5 hrs. * A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break! * Holidays - Employees receive 13 Paid Holidays * Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave * Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans. * Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children. * Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)). * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program. We are . . . Marshall! Position Information Position Title Dual Credit Program Coordinator Banner Position Number 000168 E-Class NC - Nonclassified - .53 or > Department High School Dual Enrollment - MU2083 This position encompasses two interrelated functions. First, it reports to the Director of Off-Campus Centers and Academic Programs, handling administrative duties for the South Charleston campus. Second, it serves as a liaison between individual high schools and Marshall University with the main purpose of establishing dual credit and dual enrollment courses for high school students. Administrative Duties * Managing office communications with internal staff and external partners, including responding to phone inquiries and addressing request or concerns in a professional manner. * Developing the master course schedule for South Charleston campus. * Assessing course requirements and collaborating with relevant departments to address class concerns or cancellations. * Managing pricing and procurement for the South Charleston campus. * Handling encumbrances and requisitions. * Supporting the director of the South Charleston campus in recruiting adjunct faculty and managing related paperwork. * Procure required materials and supplies for the South Charleston Campus. * Generating drafts of correspondence and reports for the Director of Off-Campus Programs. * Organizing, participating in, and recording minutes for meetings. * Identifying and evaluating opportunities to expand degree, micro-credentialing, and professional programs on campus. * Facilitating the execution of various projects and initiatives on the South Charleston campus. Academic Programing Verifying that high school teachers have the appropriate credentials and qualifications to teach the college-level classes and starting the proper approval process for both the instructor and the course at Marshall University. * Informing students about application criteria and collecting applications from qualified high school early-entry applicants. * Submitting application materials to the Marshall University Office of Admissions, tracking admissions status, and resolving any pending issues. * Partnering with University staff to manage course development and entry. * Completing the enrollment of eligible students in sanctioned dual credit courses and tracking their progress and schedule modifications. * Communicating key university dates and processes, such as enrollment, withdrawal, and grade entry deadlines. * Facilitating student withdrawals when necessary. * Facilitating communication between Marshall University departmental faculty and dual credit instructors teaching courses on behalf of the department. * Coordinating with appropriate University personnel to establish third-party payment agreements with schools and counties. * Supporting the Director in creating additional dual credit programs, initiatives and opportunities. * Providing aid to the Director in student recruitment for online courses in assigned dual credit high schools. * Helping high school teachers submit course syllabi, midterm grades, and final grades to MUBERT. * Supporting the Director by organizing and executing marketings and promotional activities, including outreach efforts, informational tables, and promotions to counties, school districts, and civic organizations. * Working with academic departments to assist with their special programs that support high school students and teachers * Collaborating with teachers, districts, and schools to manage and complete essential documentation and records. * Supporting the coordination with districts and schools to develop new dual credit opportunities. All other duties as assigned Salary Range $44,918- $58,939. Salary is commensurate upon education, experience, and internal equity. Salary Type Salary Time Type Full-Time Work Location MUGC - Marshall University South Charleston Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education Bachelor's degree Experience 2-3 years of experience in higher education, education, communications, or related field. Preferred Qualifications Education Experience Posting Detail Information Posting Number MU1214E Open Date 01/14/2026 Close Date Open Until Filled Yes Special Instructions Summary The search committee requests that up to three reference letters be submitted with your application. Please enter your references' information in the Reference Letter Submission section of the application. Your references will be notified via email to submit their reference letters to the search committee in our Applicant Tracking system. Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelor's Degree? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter Optional Documents Marshall University One John Marshall Drive Huntington, WV 25755 Copyright 2020 Marshall University | An Equal Opportunity University | Accreditation | Consumer Information and Disclosures

This position encompasses two interrelated functions. First, it reports to the Director of Off-Campus Centers and Academic Programs, handling administrative duties for the South Charleston campus. Second, it serves as a liaison between individual high schools and Marshall University with the main purpose of establishing dual credit and dual enrollment courses for high school students. Administrative Duties Managing office communications with internal staff and external partners, including responding to phone inquiries and addressing request or concerns in a professional manner. Developing the master course schedule for South Charleston campus. Assessing course requirements and collaborating with relevant departments to address class concerns or cancellations. Managing pricing and procurement for the South Charleston campus. Handling encumbrances and requisitions. Supporting the director of the South Charleston campus in recruiting adjunct faculty and managing related paperwork. Procure required materials and supplies for the South Charleston Campus. Generating drafts of correspondence and reports for the Director of Off-Campus Programs. Organizing, participating in, and recording minutes for meetings. Identifying and evaluating opportunities to expand degree, micro-credentialing, and professional programs on campus. Facilitating the execution of various projects and initiatives on the South Charleston campus. Academic Programing Verifying that high school teachers have the appropriate credentials and qualifications to teach the college-level classes and starting the proper approval process for both the instructor and the course at Marshall University. Informing students about application criteria and collecting applications from qualified high school early-entry applicants. Submitting application materials to the Marshall University Office of Admissions, tracking admissions status, and resolving any pending issues. Partnering with University staff to manage course development and entry. Completing the enrollment of eligible students in sanctioned dual credit courses and tracking their progress and schedule modifications. Communicating key university dates and processes, such as enrollment, withdrawal, and grade entry deadlines. Facilitating student withdrawals when necessary. Facilitating communication between Marshall University departmental faculty and dual credit instructors teaching courses on behalf of the department. Coordinating with appropriate University personnel to establish third-party payment agreements with schools and counties. Supporting the Director in creating additional dual credit programs, initiatives and opportunities. Providing aid to the Director in student recruitment for online courses in assigned dual credit high schools. Helping high school teachers submit course syllabi, midterm grades, and final grades to MUBERT . Supporting the Director by organizing and executing marketings and promotional activities, including outreach efforts, informational tables, and promotions to counties, school districts, and civic organizations. Working with academic departments to assist with their special programs that support high school students and teachers Collaborating with teachers, districts, and schools to manage and complete essential documentation and records. Supporting the coordination with districts and schools to develop new dual credit opportunities. All other duties as assigned

Responsible for assisting the project director in implementation, execution, and completion of grant goals, outcomes and activities. Duties for this position include: PERFORMANCE COMPETENCIES 1.1 Responsible - works independently, in a safe and appropriate manner. Demonstrates both problem-solving and problem-prevention skills. 1.2 Sensitive - displays sensitivity to the needs of patients and co-workers. Demonstrates good communication skills and empathy. 1.3 Timely - recognizes time as a most valuable resource and responds promptly to clients, partners', and co-workers' needs. 1.4 Accurate - works carefully and precisely, with attention to detail. 1.5 Coordinated - organizes and delivers service in the proper order. Displays good organization skills and utilizes resources wisely. 1.6 Thorough - meets all the requirements of his/her position. Is able to evaluate and follow-up on his/her services. 1.7 Follows dress code policy. 1.8 Maintains confidentiality regarding clients and fellow employees. ORGANIZATIONAL TEAMWORK COMPETENCIES : 2.1 Displays and encourages sensitivity to the needs of patients, visitors and co-workers. 2.2 Treats others with consideration, courtesy and respect. 2.3 Performs duties willingly and with initiative. Shares necessary information with co-workers in order that they may do the same. 2.4 Remains composed and takes actions to restore calm in stressful situations. 2.5 Demonstrates judgment and tact when dealing with others. 2.6 Cooperates with other departments/offices and work groups. 2.7 Communicates effectively with internal and external customers (patients, co-workers, physicians et cetera). 2.8 Meets requirements for mandatory in-services and continuing education. ORGANIZATIONAL SUPPORT RESPONSIBILITIES : 3.1 Attendance - maintains good attendance in coordination with UP&S policy. 3.2 Punctuality - reports to work on time and is ready for duty. 3.3 Uses time sheet to record time correctly for each pay period. WORK ROLE RESPONSIBILITIES : 4.1 Collects and analyzes program enrollment data 4.2 Works with subwardees to ensure reporting, invoicing, and adherence to grant agreements 4.3 Disseminates surveys to program participants, employers, and community partners to provide input and evaluate program services 4.4 Establishes and maintains positive professional relationships to increase program awareness and enhance training and job placement opportunities 4.5 Participates in community meetings/events to increase program visibility, community awareness of services, enrollment, and partners. 4.5 Schedules and organize meetings/events and maintain agenda 4.6 Maintains updated records 4.7 Submits accurate and prompt data reports to program director and grant principal investigator 4.8 Assists program director in implementation, execution, and completion of grant goals, outcomes, and activities 4.9 Ensures absolute confidentiality with timely response to information records concerning job seekers 4.10 Provide operational supervision of CORE employment specialists across the 16- county region including employee attendance, timesheet, travel, supplies, onboarding and training, and management of employees in coordination with the program director 4.11 Provide quality assurance and data analysis using the program's data management system 4.12 Compile and report program data for the purpose to support program funding, research, and to improve program practices 4.13 Preforms other duties as assigned or requested Other requirements: Must have exceptional interpersonal with the ability to receive and provide feedback Must have excellent numerical skills and understanding of descriptive data analysis Must have advanced knowledge and use of Microsoft Excel Must be proficient in Microsoft Word, PowerPoint, Visio and Outlook. Must possess excellent time management and organizational skills Must be detail oriented with results-driven approach Must be skilled at developing rapport with clients and stakeholders from other organizations, and maintaining working relationships that support the implementation of services. Must have excellent verbal and written communication skills as well as demonstrated skills in public speaking, leadership, and group facilitation Must demonstrate a clear understanding of professional boundaries and confidentiality when working with individuals and the professional staff in partner agencies. Must have a valid driver's license and reliable transportation Ability to travel regionally and statewide as required.

Department: Medical Education Reports To: Department Chair, Department Director, and Registrar The Administrative Assistant plays a vital role in supporting the Department of Medical Education by providing comprehensive administrative and clerical assistance to the Department Chair, Director, and Registrar. This position is responsible for maintaining accurate student records, managing academic documentation, coordinating departmental logistics, and serving as a point of contact for students, faculty, and staff. Key Responsibilities · Maintain and organize permanent academic records in accordance with institutional standards. · Assist with grade tracking, data entry, and related academic record management. · Process course schedule changes and updates efficiently. · Handle medical education verification requests promptly and accurately. · Manage both electronic and physical filing systems to ensure accessibility and security. · Support exam administration, including proctoring and coordinating accommodations for students. · Generate reports for internal stakeholders and external agencies as directed. · Provide administrative support to the Department Chair, Director, and Registrar, including calendar management and correspondence. · Prepare materials and communications for departmental meetings and events. · Schedule meetings, classes, and departmental activities; coordinate room reservations and prepare agendas. · Monitor departmental email accounts, respond to student inquiries regarding enrollment, records, and scheduling, and route other communications appropriately. · Receive and distribute incoming mail and deliveries. · Digitize and maintain student files in compliance with institutional policies and data privacy regulations.

Prepares records and maintains fiscal records for the area/department to include state-appropriated funds, grants, contracts, expense accounts, purchasing agreements, foundation accounts, and/or other appropriations from a variety of funding sources via an established accounting systems. Assists administrator in setting up operating budgets for the offices/programs by providing necessary information on current balances and past expenditures. Maintains budget balances for the various funds and grants. Processes a variety of correspondence and investigates subject matter for the Assistant Dean, Counseling Center staff, Disability Student Services staff, Wellness Programs Coordinator, Violence Prevention Programs Coordinator, and Women's and Gender Center Coordinator. Screens incoming calls and in-person inquiries, responds to requests for information, and procedural. Composes and distributes electronic and paper memorandum, budget summaries, letters, invoices, and other documents of sensitive or confidential nature from draft to final form Designs and maintains filing systems filing system for the Counseling Center and Disability Services. Coordinates the maintenance/upkeep and use of all office equipment. Assists in tracking and reporting annual leave and timesheet approval proxies for staff, Graduate Assistants, Student Assistants, Work Study Students, and Student Interns. Opening and Closing of the office Maintains Confidential Files Serves as the first point of contact for students in distress, works to keep them calm or de-escalates concerning behaviors until a counselor arrives, and is the first point of contact with faculty bringing students to the counseling center. Supervise hourly (student) employees working at the Counseling Center/Disability Services front desk. Provides functional guidance and training to work study and student workers who perform routine clerical duties. Makes recommendations for hiring and disciplinary action and conducts performance evaluations for references. Establishes contact with cooperating state, federal, and private organizations on administrative procedures via face-to-face, telephone, virtual, and in writing. Develops and maintains office structure according to institutional policies and procedures and state and federal guidelines. Prepares and processes all requisitions and invoices for supplies and equipment, PAF's, PAR's. Processes all new employees for the office area, completing appropriate paperwork or dynamic forms. Initiatives requisitions, encumbrances, and budget transfers. Coordinates all travel arrangements through the Travel Office by completing the appropriate forms/paperwork. Prepares travel requisitions for approval by department heads. Sends appointment reminders for next-day appointments at the end of each day. Reviews files to ensure paperwork is complete and up to date.

Duties include: · Manages the day-to-day clerical, general fiscal and administrative functions. · Budget: Prepares, submits, summarizes, and communicates budget information. Financial manager for all funds including state, MURC , Foundation and faculty startups. Responsible for purchasing cards and fulfills purchasing requirements for all teaching and research purposes, which requires knowledge of WV state and Marshall University Research Corporation ( MURC ) policies. · Personnel: Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Time and Attendance Manager. Post open GA positions in PeopleAdmin. Prepares and approves online payroll certifications. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Prepare PARs for all open positions, manage and process payroll for faculty, hourly employees, on and off-campus adjuncts, grad assistants, and others. Manages and audits leave. · Travel: Arranges and coordinates travel for department staff, faculty, students, and incoming guests and speakers. · Academic: Participate in preparing teaching schedules, and coordinates room assignments. Enter courses, teaching assignments, and room assignments into Banner. · Graduate Admissions: Member of graduate admissions/graduate assistant committee for MA/MS students. Contact person for Graduate Admissions Office and prospective students. · Performs other duties as assigned, to support the mission and function of the department.

Duties of the Administrative Assistant include: Receive visitors Open and distribute mail Scan documents Answer phone and direct calls to staff. Schedule meetings as requested Assist with meeting arrangements (room reservation/food etc.) Handle purchasing for MURC staff. This includes ordering, entering encumbrances, entering requisitions for equipment & personnel services as well as approving encumbrances and requisitions for purchase and Travel. Assist the Technology Transfer office, with administrative duties Receive visitors Open and distribute mail Scan documents Answer phone and direct calls to staff. Schedule meetings as requested Assist with meeting arrangements (room reservation/food etc.) Handle purchasing for MURC staff. This includes ordering, entering encumbrances, entering requisitions for equipment & personnel services as well as approving encumbrances and requisitions for purchase and Travel. Assist the Technology Transfer office, with administrative duties Assist the Grant Development department with administrative duties Handle administrative duties for MURC search committees Handles troubleshooting of building issues and interface with contractors and landlord Record received cash and checks for Accounts Receivable Other duties as assigned by manager

Position provides support for the School of Journalism and Mass Communications and manages the day-to-day operations. Administrative support to the school director and faculty in the following areas - department expenses, grants, recruitment/retention, travel, and scheduling. Will provide support for the School of Journalism and Mass Communications website and assist with social media content production for the school.

Reporting to the Director of Student Financial Aid, the Administrative Assistant provides administrative support to the Director and serves as the primary point of contact for the Office of Student Financial Assistance, providing customer service to students, families, and campus partners. This role is responsible for assisting with office operations in support of departmental initiatives including assisting/answering/ student inquiries, maintaining accurate records, coordinating meetings, appointments, and events, processing incoming/outgoing communications, and coordinating supply and service purchases in compliance with institutional procurement policies. Additionally, this role provides administrative support to the Project Director of the Marshall for All Program and the Director of Student Financial Aid within the Office of Financial Assistance.

The primary purpose of this section is to assist the Director of the Educational Opportunity Center ( EOC ) and other staff members with administrative tasks. Under the direction of the Director, the EOC Administrative Assistant is responsible for assisting with the overall day-to-day activities of the EOC program as listed in the grant. Assist in maintaining all records related to project activities. Coordinates fiscal, personnel, purchasing, payroll, and monthly expenditure records. Greets visitors and participants and assists with inquiries. Maintains files and an electronic database for 1,000 participants and provides follow-up as needed. Assists in the development and/or selection of program marketing materials. Assists in collecting data for the annual performance report and other monthly reports. Performs other duties as assigned by the Director within the parameters of the U. S. Department of Education guidelines. Maintains current knowledge of trends and developments in federal TRiO Programs.