Front desk coordinator jobs in East Orange, NJ

ABOUT THE ROLE The Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers and plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. The Coordinator leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. This individual provides a high level of client service and support while producing a high volume of consistently excellent work product. Administrative Coordination Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks. Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service. Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce. Manages both paper and electronic files in compliance with the firm's records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters. Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm's data security policy. General Practice Support Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness. Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm's expectations. Supports attorneys' efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach. Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction. Billing and Financial Administration Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily. Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports. Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries. Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed. Travel and Meeting Logistics Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies. Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up. Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials. Team and Leadership Support Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys' needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks. Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm's strategic initiatives and operational improvements. Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested. ABOUT YOU Bachelor's or Associate's degree in business, finance, or a related field and relevant certifications is highly preferred. Minimum 3+ years' experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas. Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential. A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced. Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm. Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines. Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality. Demonstrated ability to maintain positive internal and external client relationships and anticipate needs. Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.

Front Desk Representative - Dermatology (Professional Experience Required) Location: New York, NY | On-Site | Full-Time Seeking a highly professional, polished, and experienced Dermatology Front Desk Representative. To be considered, candidates must have prior dermatology front desk experience and demonstrate a professional appearance, excellent communication skills, and the ability to manage a fast-paced, high-profile patient environment. This is an on-site, full-time position. Start date is ASAP and this role is a high priority for the practice. About the Role This is a full front desk administrative role supporting a high-profile dermatology practice. You will check patients in and out, verify insurance, process authorizations and referrals, collect co-pays, and handle high-dollar payments. Professionalism, accuracy, and discretion are essential, especially when interacting with high-profile patients. You will primarily work at the 317 East 34th Street location and may cover other areas or floors within the same building when a physician is out. Key Responsibilities Full front desk administration, including check-in and check-out Insurance verification, authorizations, referrals, and financial collections Handling high-dollar cosmetic and surgical payments with accuracy and discretion Scheduling across medical, cosmetic, Mohs, and vein procedures Managing high-volume phone lines with professionalism Maintaining accurate patient records using the EMMA ModMed system Assisting across front desk areas as needed Communicating clearly with physicians, practice leadership, and patients Providing exceptional customer service at all times Maintaining a polished, professional appearance at all times Ensuring confidentiality, accuracy, and adherence to all practice standards Patient volume: Monday-Wednesday: 30-40 patients per day Thursday-Friday: 15-20 patients per day Required Qualifications Dermatology front desk experience required Experience in a medical office with check-in, check-out, insurance, and authorizations Professional, articulate, well-spoken, and reliable Ability to multitask and remain composed in a fast-paced environment Strong attention to detail and discretion when handling high-profile patients Tech-savvy with experience using EMR systems (ModMed preferred) Positive attitude and strong commitment to patient service Ideal Candidate The practice is seeking someone similar to their top-performing team members: Well-spoken, polished, articulate Professional appearance and demeanor Reliable, not rushed or disorganized Focused, accurate, and dedicated Someone who shows up, works hard, and represents the practice well Schedule Monday-Friday Start time varies between 8:00-9:00 AM, ending at 4:35 PM. Every other Monday the schedule shifts due to a late-starting provider. Why This Role Stands Out Opportunity to work directly with high-profile patients Stable, prestigious dermatology practice Professional, fast-paced environment Clear expectations and supportive leadership

Job Title: Scheduling / Room Booking Coordinator East Hanover, NJ (On-Site) WHAT YOU'LL DO The Internal Meetings & Events (IME) Scheduling / Room Booking Coordinator plays a critical role in ensuring seamless scheduling and coordination of meeting spaces and related services for corporate meetings and events. This position serves as a primary point of contact for room booking requests, manages scheduling systems, and collaborates with internal teams and customers to deliver high-quality experiences for Client associates and stakeholders. Day to Day Responsibilities: Scheduling & Coordination Serve as a primary contact for global scheduling inquiries, providing guidance via phone, email, and other channels. Manage all aspects of IME room reservations, including approvals, declines, and adjustments using Outlook, SharePoint & ServiceNow (SNOW). Reserve rooms via generic mailboxes and ensure accurate calendar management. Monitor, categorize and respond to communications via multiple shared mailboxes, hotlines and chats. Adhere to multiple Standard Operating Procedures related to the role and scheduling requirements for various scenarios and locations. Act as a main resolver for scheduling requests in ServiceNow and any future enterprise systems, ensuring timely completion within SLAs. Secure meeting spaces based on customer requirements and availability. Coordinate room changes, cancellations, and escalations to minimize disruptions. Track and update event details in SharePoint and other IME systems. Manage the AV Request Approvals, AV Request Calendar and centralized scheduling mailboxes. Assign support staff for onsite, hybrid and virtual meetings, ensuring proper resource allocation. Provide guidance and support to end-users for regarding room bookings. Key contributor to projects that require scheduling/booking intervention such as blocking rooms for maintenance and relocating meetings to alternative space. Customer & Team Collaboration Provide guidance to end-users and global booking teams. Monitor scheduling tools and escalate issues as needed. Participate in team meetings. Contribute to process improvements. Generate daily space schedule reports and ad-hoc reports for management. Partner with internal teams (AV, IT, REFS) to ensure meeting readiness and service quality. Assist in process improvement Operational Support (5% of Role) Process vendor invoices, chargebacks, and billing tasks (Accounts Payable Processing, Goods Receipt Management, accruals). Coordinate travel arrangements and submit expense reports. Order catering and office supplies; manage inventory and logistics. WHAT WE'RE LOOKING FOR Must-Haves: Excellent communication and customer service skills; ability to interact professionally with all levels of the organization. Commitment to providing excellent service and meeting client needs. Strong organizational and communication skills with exceptional attention to detail and accuracy. Ability to collaborate effectively across teams on a local and global scale. Proficiency in Microsoft Outlook, SharePoint, and ServiceNow (or similar ticketing systems) as well as Microsoft Office suite. Ability to prioritize tasks, manage schedules, and handle competing deadlines in a fast-paced environment. Initiative in identifying and resolving issues promptly. Capability to work independently while also collaborating effectively across teams. WHY YOU'LL LIKE WORKING HERE Enjoyable and dynamic company culture Training and professional development opportunities

Hours: Full Time 2 Sunday per Month 10:00 AM - 3:00 PM, 1 Sunday per Month 10:00 AM-2:00 PM Monday: 9:00 AM-5:00 PM Tuesday, Wednesday: 11:00 AM- 7:00 PM Thursday: 10:00 AM - 6:00 PM Premium Health is looking for outstanding candidates for the Front Desk Receptionist position. Our team goes the extra mile to make every patient visit a positive one. In addition to providing top notch medical care, every visit is an opportunity to build relationships and every patient is treated like family. Our goal is to make each patient's care experience to our standards: Compassionate, Agile, Respectful, and Excellent. Ideal candidates will be able to work well under pressure and in fast paced environments. Daily responsibilities include: Greeting patients upon arrival Assisting patients with paperwork Answering phone calls Scheduling appointments Verifying medical insurances Creating referrals Responding to patient medical questions Time Commitment: 2 Sunday per Month 10:00 AM - 3:00 PM, 1 Sunday per Month 10:00 AM-2:00 PM Monday: 9:00 AM-5:00 PM Tuesday, Wednesday: 11:00 AM- 7:00 PM Thursday: 10:00 AM - 6:00 PM Compensation: Commensurate with Experience, $21-$24 per hour Benefits: Public Service Loan Forgiveness (PSLF) Paid Time Off, Medical, Dental and Vision plans, Retirement plans

Title: Front Office Application Support Client: Quant Fund - Global collaborative firm run by passionate Computer Scientists Salary: up to $160.000 + bonus + package/perks In this position you will manage the readiness of global trading platforms, covering pre-trading and post-trading activities. Quickly identify, analyze, and resolve issues or escalate as needed to minimize disruptions and prevent outages, ensuring smooth trade operations. ( A full and detailed job spec is available) The successful candidate will have the following skills/experience - ✔️Minimum 2 years front office support experience ✔️Solid Python and/or Bash scripting ✔️An understanding of relational databases and querying (SQL, Postgres etc. ✔️Must love Linux A personality and genuine passion in technology! (Nice to have) Computer Science Degree If the above is of interest, please apply or reach out directly to myself at *********************

Front Office Receptionist. Multi tasker. Professional appearance. Courteous. Well spoken. Bilingual in English and Spanish. Hospitality experience is a plus. Full time and part time positions available.

We are seeking a detail-oriented and experienced Patient Coordinator to support front-end administrative functions in a fast-paced healthcare setting. The ideal candidate will have a strong background in medical office operations, electronic medical records (EMR), and health insurance processes, along with excellent communication and customer service skills. Key responsibilities include: Perform patient registration, including verifying demographic and insurance information Ensure accurate data entry into the Electronic Medical Record (EMR) system Verify insurance eligibility and benefits, including managed care plans Collect co-pays and provide patients with necessary documentation Maintain knowledge of health insurance requirements, authorizations, and referrals Apply medical coding standards including ICD-9 and CPT-4 where applicable Answer incoming calls and provide prompt, professional responses Work collaboratively with clinical and administrative staff to ensure patient flow Maintain compliance with HIPAA and other healthcare regulations Qualifications: High School Diploma or GED (Required) Minimum of 3 years clerical experience in a medical office setting (Required) Data entry skills of at least 4,500 keystrokes per hour Knowledge of medical coding (ICD-9, CPT-4) Strong understanding of health insurance benefits and requirements Excellent customer service and effective communication skills Proficiency in telephone and computer usage, including keyboarding Experience using EMR systems (Required) Familiarity with managed care insurance plans (Required) Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors

Job Title: Murex Front-Office EQD Job Type: Long-term contract Project description Looking for an experienced professional to support the Equity Derivatives Trading desk. The candidate should have experience in capital markets (preferred in Equity Derivatives). Responsibilities Resolve daily FO issues on the functional, valuation, and pricing Resolve daily issues stemming from the FO Equity Derivatives desk (must) Work closely and address issues from the EQD Desk Traders (L3) Amend FO pre-trade rules, eTradePad, simulations Resolve requests or issues with P&L, Market Data, and booking issues Analyze, formulate, propose, develop, and/or contribute to overall solutions as per PROD Support deliverables Liaise with technical team(s) - when needed - to resolve FO-related issues and necessary enhancements Manage day-to-day assigned project tasks to complete various FO deliverables Yield Curve issue resolution and validation; curve assignments; new curve creation Continuous follow-up of new Market regulations/practices globally Perform various levels of testing for assigned deliverables, as well as participate in formal release cycles (SIT/UAT) When required, develop FO Business requirements per given stream and according to Project needs as they come along Skills must have Strong product knowledge in EQD Very Strong understanding of the P&L concept overall and its components Very Strong understanding and hands-on experience in Livebook, Market Data, Curve structure, Simulations, and Trade Life Cycle Strong experience in supporting FO users and resolving their daily issues 5+ years' experience with Murex FO functionalities 4+ years' experience in a financial markets role SQL proficiency Must have a strong personality, logical, and analytical skills Be detail-oriented, a quick learner, and a self-starter Possess good verbal and written communication skills Must have strong organizational skills Nice to have Good understanding of Market Risk Management (including VaR, stress-tests, back-testing) Strong product knowledge in COM Strong analytical, pricing, and conceptual skills Strong problem-solving skills and attention to detail Strong presentation skills Strong relationship-building skills both internally and externally

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: Answer and direct phone calls Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality Knowledge of office management systems and procedures Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task

Job Title: Receptionist - Executive Floor (5th Floor) Schedule: Monday-Friday, 8:00 AM-5:00 PM Rate of Pay: $26.50-$27.35/hr We are seeking a polished, professional, and experienced Receptionist to serve as the primary point of contact on our executive fifth floor. This role requires exceptional hospitality, strong communication skills, and the ability to create a welcoming and professional atmosphere for all visitors and executives. While the position is based on the fifth floor, the Receptionist will provide cross-functional support to reception desks across all nine floors as needed. Key Responsibilities Executive Floor Reception: Serve as the primary receptionist for the 5th floor, where executive team members are located; maintain a high level of professionalism and discretion. Guest Management: Greet and welcome visitors, escort guests to conference rooms, and create a strong first impression. Hospitality Services: Offer refreshments, ensure meeting rooms are prepared, and support a premium guest experience. Coat & Personal Item Handling: Manage coats and personal belongings for visiting guests. Visitor Registration: Process visitor badges, maintain accurate guest logs, and handle check-in/check-out procedures. Meeting Support: Schedule meetings, coordinate room bookings, and assist with logistical needs. Switchboard & Call Handling: Manage incoming calls, including French-language calls (6-7 per week); route calls promptly and accurately. Cross-Floor Support: Assist reception desks on other floors depending on operational needs. Administrative Support: Perform light administrative tasks and utilize Microsoft Office for basic documentation and communication. Required Qualifications Bilingual French & English - Mandatory (Non-Negotiable). Minimum of 2 years of receptionist, front desk, corporate hospitality, or administrative experience preferred. High level of corporate polish, professionalism, and customer service orientation. Strong verbal and written communication skills in both languages. Proficiency in Microsoft Office (Outlook, Word, Excel). Ability to remain calm, composed, and organized in a fast-paced environment. Strong attention to detail, reliability, and a proactive approach to service. Ideal Candidate The ideal candidate is poised, confident, hospitality-minded, and able to interact effectively with executives and VIP guests. They take pride in maintaining a polished and seamless reception environment and can adapt quickly to shifting priorities across multiple floors. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Carbro is a diverse team of professionals specializing in Infrastructure Construction, seeking a full time receptionist to work in our Corporate Offices. Role Description This is a full-time, on-site role for a Front Desk Receptionist located in Warren, NJ. The Front Desk Receptionist will be responsible for greeting and directing visitors, managing phone calls, performing clerical duties, and providing exceptional customer service. The role includes answering phones, maintaining records, correspondence and supporting the overall operation of the front desk. Qualifications Experience in Phone Etiquette and Receptionist Duties Proficient in Clerical Skills Strong Communication and Customer Service skills Ability to multitask and manage time effectively High school diploma or equivalent Previous experience in a similar role is a plus

Precision, Compassion, Results-Join the Team That Delivers You could be just the right applicant for this job Read all associated information and make sure to apply. Set your sights on a career with NewYork-Presbyterian Queens and play an integral role in our goal to provide the highest level of complex and innovative surgical care, education for the next generation of surgeons as well as groundbreaking quality enhancements and clinical research. Our Surgical Outcomes Coordinators utilize a uniquely collaborative healthcare model, interfacing with the entire surgical team, including nurses and anesthesia staff to assist with oversight and maintenance of the surgical quality platforms within the Department of Surgery. Surgical Outcomes Coordinator | Per Diem Transform your career as a Surgical Outcomes Coordinator and work closely with widely renowned clinical leaders. Utilize your clinical expertise and your keen eye for detail in analyzing, identifying, and recommending opportunities for improvement based upon the noted patterns and trends. Abstract designated surgical cases within the American College of Surgeons National Surgical Quality Improvement Program (ACS NSQIP) and Metabolic and Bariatric Surgery Accreditation and Quality Improvement Program (MBSAQIP) to help make tomorrow better for countless individuals. Move into the next phase of your career with this dynamic opportunity. Participate in the peer review process, resident education and research. Be a part of an all-embracing culture of teamwork , collaboration and innovation . Enjoy flexible scheduling, strong nurse-physician partnership, and opportunities for professional advancement, ours is a destination workplace for talented Quality Improvement Specialists. Preferred Criteria * Prior NSQIP and/or CDI experience Required Criteria * Bachelor's degree * NYS licensed Nurse Practitioner, Registered Nurse, or Physician Assistant * Certification/recertification as SCR through ACS NSQIP. * Certification/recertification as SCR through MBSAQIP * 5 years of recent hospital experience and/or verifiable Documentation Improvement experience #LI-MM1 Join a healthcare system where employee engagement is at an all-time high. Here we foster a culture of respect, belonging, and inclusion. Enjoy comprehensive and competitive benefits that support you and your family in every aspect of life. Start your life-changing journey today. Please note that all roles require on-site presence (variable by role). Therefore, all employees should live within a commutable distance to NYP. NYP will not reimburse for travel expenses . __________________ * 2024 "Great Place To Work Certified" * 2024 "America's Best Large Employers" - Forbes * 2024 "Best Places to Work in IT" - Computerworld * 2023 "Best Employers for Women" - Forbes * 2023 "Workplace Well-being Platinum Winner" - Aetna * 2023 "America's Best-In-State Employers" - Forbes * "Silver HCM Excellence Award for Learning & Development" - Brandon Hall Group NewYork-Presbyterian Hospital is an equal opportunity employer. Salary Range: $81.00/Hourly It all begins with you. Our amazing compensation packages start with competitive base pay and include recognition for your experience, education, and licensure. Then we add our amazing benefits, countless opportunities for personal and professional growth and a dynamic environment that embraces every person. xevrcyc Join our team and discover where amazing works.

About Us RE Brands is a fast-growing fashion company that owns and operates Real Essentials, one of the top-selling apparel brands on Amazon. We're a dynamic, innovative team redefining value-driven fashion through design, speed-to-market, and technology. With licenses like Juicy Couture Sport, Nautica, and Hunter, and a rapidly expanding retail and wholesale presence, we're scaling across e-commerce and brick-and-mortar channels. Job Description We're looking for a personable, detail-oriented Front Desk Coordinator to be the face of our NYC office. This is an entry-level position ideal for someone with strong interpersonal skills, a proactive mindset, and an interest in supporting day-to-day office operations. Responsibilities Manage and maintain front desk operations Greet all visitors with warmth and professionalism Schedule guests and vendor visits with the building Coordinate office needs such as ordering supplies, stocking the kitchen, and maintaining cleanliness Manage sample ordering, returns, and organization Liaise with building management on administrative and operational requests Assist with office-wide communication and internal team support as needed Requirements Some prior administrative, office, or customer service experience preferred Excellent communication and organizational skills Ability to multitask and stay proactive in a fast-paced environment Friendly, professional demeanor and team-first attitude

BAYADA Home Health Care has an immediate opening for a Full-time Scheduling Coordinator in our Morristown, NJ Assistive Care office! 30-40 hour work week! BAYADA believes that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills in this dynamic, entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. The Scheduling Coordinator will: Provide superior customer service and quality home care Focus on managing coordination of client services and emergent scheduling issues Build lasting relationships with clients, referral sources, payors and community organizations Develop strong, communicative relationships with the team Associates will partner with Clinical Managers to provide support to field employees Qualifications for a Scheduling Coordinator: Prior supervisory experience a plus Demonstrated record of successfully taking on increased responsibility (goal achievement) Ambition to grow and advance beyond current position Strong computer skills required (electronic medical record) Excellent communication and interpersonal skills Why You'll Love This Opportunity: Award-Winning Workplace: Proud to be recognized by Newsweek as a Best Place to Work for Diversity, reflecting our commitment to creating an inclusive, supportive environment. Weekly Pay - Consistent weekly paychecks to keep your finances on track. Comprehensive Benefits - Medical, dental, vision, and more - we've got you covered Work-Life Balance - We are flexible with your schedule. Career Growth - Advancement opportunities to help you grow in your nursing career. Nonprofit Organization - As a mission-driven nonprofit, BAYADA offers eligibility for the Public Service Loan Forgiveness (PSLF) Program to help reduce student loan debt. Salary: $20-$23 / HR depending on qualifications As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here . BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

AJ Madison is currently seeking a Showroom Receptonist join our team. We are looking for someone with an upbeat attitude, who can roll-up their sleeves to help complete projects throughout the showroom and is incredibly organized. We want someone who is proactive, thorough, well-spoken, outgoing, and professional. Must be available to work on Sundays. Essential Duty and responsibilities: Greet each person who visits the showroom, and pairing customers with available appliance advisors and designers; Partner with internal staff to make sure every client has a noticeably better experience; Answering and directing telephone calls; Taking and relaying messages; Tracking daily customer traffic Assisting Sales team with non-converted quotes by contacting the client to gauge interest and address any follow-up questions. assisting in converting said quotes or reaching out to salespeople for continued follow-up. Contacting clients 2 weeks prior to the ship date of the order to validate everything is ready form of payment Adjusting payment as needed and/or bringing any issues to the salesperson owning the order. Items delivery date Following up with clients post-delivery thank you cards/messages ensure the delivery/installation went well answer any questions and potentially connecting the client with either their salesperson or Customer Service. Assisting in growing future business. Answering customer service and general inquiries, Receive all incoming packages, mail, and additional deliveries; Support office management duties and showroom operations Manage office supply and inventory, furniture, and food/drink orders. Partner with showroom & corporate marketing teams to execute and recap local market events Assist with experiential projects and gifting as needed Follow local events SOP and checklists to track plans, run of show, and event prep Handle all local logistics (big and small) for events - including but not limited to service providers (catering, photography, rentals, floral, entertainment, a/v equipment, etc.) contracts, submit invoicing, payments, schedules, communication, follow up, invites, attendee lists, mailings, and more Research new service providers for event projects as needed Provide all necessary receipts, invoices, documentation to corporate marketing Work with local event production resources and vendors as required Travel within local markets to execute community/trade events and drive community engagement/awareness Skills and Qualifications: A minimum of 4 years' experience in a customer service-related field Strong customer experience background & skills; Professional appearance; Outstanding attention to detail, organized, collaborative, and creative individual; Excellent writing and communication skills; Proficiency in software applications including Microsoft Word, Excel, and Outlook; Bonus if experience working with attendee invite management systems such as Event Farm, EventBrite, Splash, etc. Ability to multi-task while maintaining strong attention to detail; Ability to take initiative, be proactive, and work independently; Willingness to efficiently handle administrative tasks while simultaneously balancing customer interaction; At least a high school diploma or equivalent; Must be available to work Sundays.

Job Description * Serves as a liaison between doctor's offices, the hospital, and patients. * Schedules appointments for various hospital departments and physician office visits. * The scheduler receives routine functional guidance from the supervisor/manager of Patient Access concerning resources to make appropriate patient referrals. * Manual dexterity is required as is the ability to concentrate on detail in the midst of other activity. * The scheduler will follow very specific protocols in scheduling and the collection of financial information. * The scheduler assures that all patients have all information they need so that they will arrive on time and prepared for their procedures and the hospital has all the information required to properly bill or services. * Receives requests to schedule patients from referrals and schedules patients accordingly. * Maintains open communication with other departments regarding scheduling changes. * Properly verifies and obtain prior-authorization when needed. * Follows up on any requests and/or messages left on work phone immediately. * Coordinates transportation needs for patients appointments. EDUCATION + EXPERIENCE REQUIREMENTS: High school Diploma required. College Degree preferred. 2 or more years experience in hospital registration/patient access is desired. 2 or more years of hospital setting experience in scheduling is required. Must have type speed of at least 45 WPM and basic experience with main frame computers, calculators, copiers, FAX machines, and multi-line phone systems required Knowledge of medical terminology Must be through and able to follow detailed instructions Must have excellent customer service skills Ability to work with speed and accuracy while multi-tasking is required

Celebrating 50 years of excellence, New York Psychotherapy and Counseling Center (NYPCC) has been at the forefront of mental health and wellness; assisting children, families, and individuals with behavioral and emotional challenges at our five locations throughout the city. NYPCC is the leading pioneer of community mental health services, serving over 15,000 clients per month. We run and operate the largest clinic in the State of New York and pride ourselves on innovation and “caring for the community” by providing in-person and telehealth services for our clients, while offering an unsurpassable and competitive compensation structure and benefits package to our team of dedicated employees. NYPCC is certified by Mental Health America as a Platinum Bell Seal organization, the highest certification possible. NYPCC is proud of our ongoing commitment to employee mental health and well-being. Why Work at NYPCC: We Pay Down Your Student Loans! Medical, Dental, and Vision Insurance is Paid for by NYPCC 100% Paid Time Off and Company Paid Holidays Annual Rate Increases 403B Retirement Plan with Match! Professional Development through NYPCC Academy Amazing Workplace Culture Job Description The Front Desk Receptionist performs routine clerical and administrative work in answering telephones, assisting clients and visitors, providing assistance, crucial support to prescribers, clinical reporting and scheduling. Greet and welcome clients and visitors directing them appropriately upon arrival Check clients in and out on electronic health record system Answer phones, take messages, and transfer calls as needed Perform general office duties inclusive but not limited to scanning, faxing, and making copies Schedule appointments for clients and conduct outreach as determined by management Assist with processing referrals and intake related scheduling appointments for clients Provide prescribers with both in-person and virtual support. Assist prescribers and other staff to ensure efficient scheduling Provide daily scheduling outreach and regularly submit summary reporting data Processing of prior authorizations and obtain the required approval for medications Facilitate Medical Records requests in compliance with state regulatory guidelines Electronically store, accurately record patient information into EMR system Provide support to all interdisciplinary teams, including clinical and medical staff Maintain confidentiality, ensuring to safeguard PHI as well as related documents in compliance with HIPAA regulations Assist with opening and securely closing the clinic when required Perform other duties as assigned by Senior Clerical Staff, Management, Program Administration and Leadership Perform other duties based on operational needs to provide a positive client experience Qualifications Bilingual; fluent in English and Spanish High School Diploma or equivalent 1-2 years of reception experience in a fast-paced office, preferably in medical or community mental health office Exceptional customer service skills Ability to maintain self-care and cope with mental and emotional stress related to the position, function independently, and have flexibility, consistency, and professionalism Ability to multi-task with attention to detail Works well in a team setting Able to work well in a fast-paced environment Proficient in Microsoft SharePoint, Office, Outlook, Word, Excel, and PowerPoint Working knowledge of MS TEAMS video meeting platform Ability to perform with versatility and tact in an evolving work environment of a mental healthcare facility Maintains a positive attitude and is friendly, upbeat, and has a great “can do” personality Passionate about NYPCC's mission and values Additional Information The ideal candidate for this position possesses a personal presence characterized by a sense of honesty, integrity, and care with the ability to inspire and motivate others to promote the mission, vision, goals, and values NYPCC Has the ability to self-care and cope with mental and emotional stress related to the position, function independently, have flexibility, consistency, and professionalism Can develop and sustain safe, positive, and productive work habits and demonstrate compliance with NYPCC policies and procedures NYPCC is a fast-paced, energetic, dynamic environment that employs people with a passion for our mission. Salary: $19.00-$20.00 per hour NYPCC is an Equal Opportunity Employer

JOB PURPOSE: Shared Services Scheduling Specialist assists with scheduling in-house and external physician/specialist medical appointments for participants, coordinates necessary transportation, handles customer service issues, makes all arrangements for Aide Services/escorts and assists with other functions as needed. JOB RESPONSIBILITIES: Schedule participants with their specialty appointments and medical appointments with their CBPCPs. Make visit verification calls to confirm appointments and reschedule any cancellations. Check the Centerlight provider lookup, Liberty Dental website and the NVA list to schedule appointments with in-network providers, escalating any issues to management, and appropriate department. Schedule SDR, post-fall, and HR/HI cases within 7 days of triggering. Ensure that participants' charts reflect the most accurate information, such as cancelling appointments and updating service plans when necessary. Ensure all authorizations and referrals are accurately faxed to the appropriate providers and facilities. Communicate effectively with all participants to relay appointment information, and provide updates as needed. Responsible for documenting all interactions and updates in a participants chart accurately and in a timely manner. Processes requests for the release of health information. Schedules provider follow-up appointments. Documents all calls in internal systems. Report any participant grievances reported by other DHC staff directly to the Grievances and Appeals department, as well as other disciplines involved. Schedule CBPCP appointments. Schedules all specialty consultations, including but not limited to psychiatry, podiatry, lab/home draws, and acupuncture. Informs Participants via phone regarding all future appointments. Identifies and partners with other departments to resolve complex participant inquiries. Completes documentation regarding appointments in the organization's computer systems. Responsible for the participant's profile updates in all systems. Performs consistently with the organization's mission and philosophy. Performs job responsibilities according to the organization's policies. Seeks clarification when needed. Assumes responsibility for assignments given, seeks supervision appropriately, and is accountable for work performance. Meets productivity guidelines. Maintains proper documentation (updated, timely, legible) related to patient care. Maintains HIPAA standards and confidentiality of PHI. Serves as a role model for peers and colleagues. Assumes responsibility for professional growth and development; maintains and upgrades professional knowledge and practice skills. Treats other employees respectfully and facilitates an environment of teamwork. Communicate with participants in a caring, helpful, considerate, and culturally sensitive manner. Demonstrates a thorough understanding of participants' needs and wants and attempts to anticipate and meet participants' needs. Utilizes service recovery techniques to resolve issues quickly and to the customer's satisfaction. Ability to manage multiple tasks and priorities in a fast- paced environment and adapt to changing priorities throughout the day. Weekly Hours: 40 Days: Monday to Friday Hours: We have different schedules available between 8:00 AM to 8:00 PM. Location: Full time Remote QUALIFICATIONS: EDUCATION: Associate degree preferred, or equivalent relevant call center years of experience preferred. Additional Requirements: Able to pass a typing test with at least 45 WPM. Bilingual Requirement: Spanish, Russian, Chinese, Bengali, Korean 1 - 2 years experience in customer service, quality, and/or auditing experience. Employee acknowledges that they have an alternative means of working in the event of a power and/or internet service outage, ensuring they are able to fulfill their job responsibilities without interruption. Excellent written and verbal communication skills. Ability to thrive in a fast-paced environment and meet assigned deadlines. Excellent organizational skills, accuracy, and attention to detail. Ability to operate both independently and collaboratively as required. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Physical Requirements: Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to: Sitting/Stationary positions - Duration of up to 6-8 hours a day for consecutive hours/periods of time. Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills (ie. typing, use of equipment, etc.) Sight/Visual Requirements - Must be able to read orders and type/write documentation, etc. with accuracy. Audio Hearing and Motor Skills (language) Requirements - Must be able to listen attentively and document information from stakeholders and intake information through audio processing with accuracy. In addition, must be able to speak comfortably and clearly with language motor skills. Cognitive Ability - Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job. Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company. We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Salary Range (Min-Max):$40,000.00 - $50,000.00

Please find below the : Job Title : Patient Registrar Duration : 6+ months (Possibility for extension) Pay Rate : $23/Hr. Schedule Notes: 9:00 am - 5:00 pm Job Description: M-F 9a-5p. 24 wk assignment covering FTE LOA. HS diploma/GED (R). Some college (P). Proficiency in EHR (strongly P). 3 yrs clerical exp (R) [3-5 yrs preferred of cardiology exp in medical or secretarial setting]. Data entry skills of 4500 keystrokes (R).Knowledge of health insurance benefits/requirements, Coding: ICD 9, CPT-4 (P). Customer service, telephone, keyboard, computer, effective communication skills (R). Customer service exp (P). Benefits: Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, , legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.