How to hire an internship coordinator

How to hire an internship coordinator, step by step

Here's a step-by-step internship coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an internship coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new internship coordinator
• Step 8: Go through the hiring process checklist

What does an internship coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the internship coordinator you need to hire. Certain internship coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect internship coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of internship coordinator salaries for various roles:

   Type of Internship Coordinator	Description	Hourly rate
   Internship Coordinator	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$14-28
   Programming Internship	In programming internship, one of the primary responsibilities is to observe company practices and follow directions while exercising creativity in programming and computer development. Among the tasks may revolve around conducting thorough research and analysis, craft and develop software or even hardware to support a client's programming needs, generate codes, and monitor systems for any issues or inconsistencies... Show more	$11-20
   Youth Program Coordinator	A youth program coordinator is in charge of implementing, developing, and evaluating programs for the community youths. Youth program coordinators identify community youths' interests and requirements and find organizations or resources to help them... Show more	$12-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Community Outreach
   • PowerPoint
   • Intern Program
   • Mental Health
   • Professional Development
   • HR
   • Community Resources
   • Crisis Intervention
   • Administrative Tasks
   • Event Planning
   • SharePoint
   • Facebook
   • Instagram
   • Data Collection

   Check all skills

   Responsibilities:

   • Manage and organize all incoming/outgoing documents concerning the junior staff leadership program.
   • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
   • Chart small groups to develop leadership and character skills.
   • Schedule and administer regional, sectional, and national USTA tournaments.
   • Conduct research on prospective clients through IMDb, festival websites, film literature and other sources.
   • Schedule, promote, and host events; facilitate group Facebook page; supervise use of group rehearsal space

   More internship coordinator duties

3. Make a budget

   Including a salary range in your internship coordinator job description is a great way to entice the best and brightest candidates. An internship coordinator salary can vary based on several factors:

   • Location. For example, internship coordinators' average salary in mississippi is 48% less than in connecticut.
   • Seniority. Entry-level internship coordinators earn 49% less than senior-level internship coordinators.
   • Certifications. An internship coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an internship coordinator's salary.

   Average internship coordinator salary

   $42,446yearly

   $20.41 hourly rate

   ---

   Entry-level internship coordinator salary

   $30,000 yearly salary

   Updated December 5, 2025

   Average internship coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$53,006	$25
   2	District of Columbia	$52,604	$25
   3	Illinois	$52,559	$25
   4	New York	$49,011	$24
   5	Washington	$48,328	$23
   6	Massachusetts	$46,829	$23
   7	Wisconsin	$45,118	$22
   8	Maryland	$45,014	$22
   9	Oregon	$44,342	$21
   10	Maine	$42,401	$20
   11	Ohio	$42,057	$20
   12	Colorado	$41,747	$20
   13	Virginia	$41,673	$20
   14	Idaho	$40,585	$20
   15	Texas	$40,360	$19
   16	Pennsylvania	$38,722	$19
   17	Georgia	$38,077	$18
   18	Michigan	$37,884	$18
   19	Montana	$37,729	$18
   20	Vermont	$37,531	$18

   Average internship coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	SAP	$66,383	$31.91	12
   2	OMNIPLAN	$60,229	$28.96
   3	Genentech	$56,676	$27.25	10
   4	Bunker Hill Community College	$56,256	$27.05
   5	Harvard University	$55,195	$26.54
   6	Hoffmann-LA Roche Inc	$54,728	$26.31	1
   7	Magnolia Educational and Research Foundation	$53,599	$25.77
   8	Student Conservation Association	$51,953	$24.98	6
   9	Endicott College	$51,534	$24.78
   10	Syracuse University	$51,492	$24.76	7
   11	University of California	$50,783	$24.41	35
   12	Infineon Technologies	$50,467	$24.26	1
   13	University of California-Berkeley	$50,361	$24.21
   14	Hyster-Yale	$50,181	$24.13
   15	Research Foundation of The City University of New York	$50,091	$24.08
   16	UC Santa Barbara	$49,692	$23.89
   17	Education Affiliates	$49,207	$23.66
   18	University of Michigan	$48,938	$23.53	7
   19	Dartmouth	$48,688	$23.41	13
   20	Palo Alto University	$48,190	$23.17

4. Writing an internship coordinator job description

   An internship coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an internship coordinator job description:

   Internship coordinator job description example

   Project Coordinator - Intern
   
   Interstates is currently in search of a Project Coordinator Intern for the summer of 2023 in Lubbock, TX that is currently working on their degree in Construction Management. Your role will be to provide direct support to the Project Manager or the department under the direction of the Project Manager. Working under direct supervision, the Project Coordinator Intern aids in the phase(s) of project management defined in the essential duties section.
   
   Interstates Describes Its Culture as: Family-Like
   Caring co-workers treat each other like family Be treated like an individual, not just a number Flexible schedules allow you to focus on your personnel life as well as work life Lunch gatherings and social activities promotes fun and camaraderie Support charities and your community through events sponsored and hosted by Interstates
   Interstates Core Values:
   Integrity Trust Quality Dependability Family
   Our Why:
   Providing opportunities for our people Making a difference with our clients Pursuing a better way
   Responsibilities
   
   Assist the Project Manager and jobsite leadership in managerial and leadership functions on the project Run project control systems for the benefit of the project team CPM schedule creation and updating/communicating Last Planner/White Board crew scheduling RFI's, submittals, meeting minutes, and other site communication Act as a project analyst; assess project controls information and assist jobsite leadership in problem solving and alternate methods to achieve project success Provide estimating take-offs and other support for analysis and change orders Attend client meetings onsite and collaborate with trade contractors Prepare information for, and participate in, monthly project reviews Assist in procurement and expediting of materials and subcontracts Promote the Interstates safety culture daily
   Qualifications
   
   Education: Pursuing a bachelor's degree in electrical or Construction Management, Engineering, or a two year degree in related fields.
   
   TRAVEL REQUIREMENTS: Travel will be required and will vary according to jobsite needs and assigned duties.
   
   Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right internship coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your internship coordinator job on Zippia to find and recruit internship coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting internship coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new internship coordinator

   Once you've found the internship coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new internship coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an internship coordinator?