Manager's assistant/administrative assistant jobs in Amherst, NY - 28 jobs

Salary: $70,000 - $75,000 + Benefits Benefits: Medical, Dental, Vision, 401(k) w/ contribution, PTO, Student Loan Assistance, Free Parking Job Type: Full-Time Typical Hours: Monday - Friday, 9:00 AM - 6:00 PM; occasional evenings/weekends for events. Travel: Limited regional travel as needed Start Date: ASAP Sponsorship is not available Executive Personal Assistant Description Our client is seeking a highly capable Executive Personal Assistant to support a dynamic, high-profile managing partner in Buffalo, NY. This is a unique, hands-on opportunity for someone who thrives in a fast-paced environment where proactive problem-solving is essential. You will serve as their true right hand by anticipating needs, managing priorities, and ensuring both professional and personal responsibilities run seamlessly. To succeed, you must be well organized, forward-thinking, and confident in your ability to take ownership. Ideal candidates are natural problem solvers who move quickly, communicate clearly, and take pride in creating order and calm for the executive they support. This opportunity is especially exciting for someone who enjoys variety, values culture, and wants to make a meaningful impact by supporting meaningful work. Executive Personal Assistant Responsibilities • Manage complex calendars and schedules while protecting designated focus and meeting days • Anticipate executive needs and proactively handle tasks before they arise • Coordinate professional and personal travel, including detailed itineraries and documentation • Prepare packing lists and travel documents • Assist in the planning of events, fundraisers, and community initiatives • Own day-of event logistics and vendor coordination • Prepare briefing materials and provide support for media interviews and speaking engagements • Handle personal errands and lifestyle coordination with discretion and efficiency • Maintain organized digital and physical filing systems and tracking tools • Oversee vendor coordination, gifting initiatives, and ongoing administrative priorities • Coordinate pet vet visits, grooming, and care Executive Personal Assistant Qualifications • 2+ years of executive or personal assistant experience required • Experience supporting a fast-paced professional required • Experience managing calendars, scheduling, and professional correspondence required • Strong proficiency with Microsoft Office, including Excel, required • Willingness to handle personal tasks and pet care required

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative. Must wear Purple on Thursday for Company meetings.

Financial Aid Administrative Assistant Position Status: Non-exempt (12 month full-time position) Work Hours: Monday through Friday, 7am-4pm, some evenings, holidays, and Saturday hours are required Reports To: Financial Aid Manager The Financial Aid Assistant will support and assist Financial Aid Advisors and Managers with a variety of tasks including awarding, disbursing, and returning Federal Title IV funding and other types of aid. This position is best suited for an individual who prefers a fast-paced environment, adapts to change, is highly organized, enjoys developing new skills and engaging with coworkers. The FA Assistant role will require a high level of customer service skills and ability to work well in a team environment. It requires high attention to detail to ensure compliance with state and federal financial aid regulations and laws. Primary Responsibilities: * Run ISIR and suspense reports daily. Review and prepare verification ISIR reports. Edit all reporting and disseminate through all Online FA verticals. * Review discontinuance forms from Student Services for accuracy prior to R2T4 reviews. Exit Counseling and notification letters for drops, grads and between term withdraws. * Review and complete request forms submitted by students that require disclosure of aid received. * Adhere to all Federal and State Financial Aid Guidelines. Report to Financial Aid Manager any activity or incident which may not follow all state and federal regulations and/or College guidelines. Maintains confidential information per FERPA Regulation. * Monitor & assist with FA mail shared inbox. * Completes any other duties as assigned. Qualifications: * Associates Degree required, and must not be in default of a federal student loan. * Familiar with Microsoft Office products. * Ability to multitask in a fast paced environment. * Ability to move through multiple internet browser tabs quickly and efficiently. * Ability to work some overtime. Background Check or Licensing Requirements: This position requires a background check. SALARY: $38,000 - $40,500 per year ($18.27 - 19.47 per hour) This position is eligible for overtime. Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics ("protected characteristics"). Bryant & Stratton College is an Equal Opportunity Employer.

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress. As a senior level administrative assistant, you'll play a pivotal role on our team. Ideal candidates will possess strong time management and communication skills with the ability to manage and maintain calendars, reserve event locations, and manage travel arrangements. You'll also be tasked with standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment. Location * This is a hybrid position with occasional travel to an office for meetings and/or training. Candidates must reside within a reasonable driving distance of the office they support (New Hyde Park, Tarrytown or Williamsville, NY). Hours * Between the hours of 7:00AM and 6:30PM ET, Monday-Friday. Must-have qualifications * High School diploma/ GED equivalent or higher and a minimum of five years administrative work experience, which should include experience overseeing the work of others. Preferred skills * Experience with file opening, calendaring for BI cases, and/or legal records retention. * Prior experience in a law office. * Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes * Excellent interpersonal and communication skills with the ability to interact effectively with others * Ability to multi-task and prioritize work assignments while working independently Compensation * $24.14-26.83/hour, depending on geographical location * Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance Benefits * 401(k) with dollar-for-dollar company match up to 6% * Medical, dental & vision, including free preventative care * Wellness & mental health programs * Health care flexible spending accounts, health savings accounts, & life insurance * Paid time off, including volunteer time off * Paid & unpaid sick leave where applicable, as well as short & long-term disability * Parental & family leave; military leave & pay * Diverse, inclusive & welcoming culture with Employee Resource Groups * Career development & tuition assistance * Onsite gym & healthcare at large locations [delete if not applicable to location] Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership. Equal Opportunity Employer Share: Email X Facebook LinkedIn Apply Now

**Step into a pivotal role supporting Technology and Enterprise Resiliency leadership in a fast-paced, high-impact environment. As the Administrative Assistant to the Heads of Technology Strategic Operations and Enterprise Resiliency, you'll play a critical role in ensuring smooth operations across Technology. This is your opportunity to make an impact at the center of organizational resilience and innovation.** **This isn't your typical admin job. You'll be the trusted right hand to two of our top senior leaders-keeping them organized, informed, and always one step ahead. Your work will help drive key initiatives, support high-stakes decision-making, and ensure the smooth flow of operations.** **What You'll Own** + **Be the bridge between leadership and teams across the bank-answering questions, solving problems, and keeping information flowing smoothly.** + **Write with impact-drafting high-level, non-routine communications and correspondence on behalf of senior leaders.** + **Lead behind the scenes-take on complex administrative and project tasks that keep operations running without a hitch.** + **Run the show-prepare meeting agendas, create executive presentations, capture key action items, and follow up like a pro.** + **Master the calendar-own scheduling and travel coordination so your leaders can stay focused on the big picture.** + **Track and manage expenses-prepare disbursements and ensure financials are accurate and timely.** + **Champion compliance-stay ahead of risk and regulatory standards while upholding our internal controls.** + **Be a culture carrier-help shape a collaborative, inclusive, and high-performance environment aligned with M&T's values.** **What's Required:** + **Associate's degree or equivalent experience** + **4+ years of increasingly advanced administrative experience supporting senior leaders** + **A passion for precision, a love for logistics, and a calm, can-do attitude in fast-paced environments** **Nice-to-Have:** **- Proficiency in Microsoft Outlook and the full Office Suite** **- Familiarity with Workday (HRIS) and Concur (travel and expense management)** **- Experience in fast-paced corporate settings** **Why This Role Rocks** + **You'll work directly with** **_visionary leaders_** **-influencing outcomes, shaping conversations, and making a visible difference every day.** + **You'll be part of a tight-knit, respected tech team where innovation and inclusion go hand in hand.** + **You'll never be bored. Each day brings fresh challenges, opportunities, and wins.** \#LI-JB3 M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. **Location** Buffalo, New York, United States of America M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

Company Overview: MacKenzie-Childs is a leading home furnishings retail company known for its unique design, high-quality products and exceptional customer service. We specialize in offering a wide range of kitchen, entertaining, décor and furniture items that cater to various styles and preferences, ensuring our customers find exactly what they need to make their homes joyful and stylish. Position Summary: The Associate NetSuite Administrator will support the daily operations, configuration, and maintenance of the NetSuite ERP system. This entry level role is ideal for candidates with foundational NetSuite knowledge who are eager to grow into a full administrator role. You will work closely with senior team members to troubleshoot issues, implement enhancements, and support end-users across departments. Essential Job Duties and Responsibilities: · Assist in the configuration and customization of NetSuite modules · Provide first level support to users, resolving tickets and escalating complex issues · Maintain data integrity through regular audits and updates · Support system upgrades, testing, and documentation · Participate in the implementation of new features and modules · Help develop and deliver training materials for end users · Collaborate with cross functional teams to improve business processes through NetSuite Supervisory Responsibilities: This position does not have any supervisory responsibilities. Qualifications Education and Experience: · 2-5 years of experience working with NetSuite in an administrative, analyst, or operations role · Experience building saved searches, reports, and dashboards · Understanding of roles, permissions, workflows, and basic configuration Special Requirements: Weekend work to suit business needs. Knowledge, Skills, and Abilities: · Exceptional analytical and problem-solving abilities with a strong attention to detail · Clear communication skills and comfort working with non technical stakeholders · Ability to obtain NetSuite certification within 90 day probationary period · Experience with SuiteFlow and SuiteScript · Exposure to integrations or iPaaS tools (Celigo, Boomi, Workato, etc.) Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, reach, push, pull, crouch, kneel, bend, climb, use fingers to grasp, handle, feel, and perform repetitive motions of hands or wrists. Salary: $65,000-$75,000/annually Benefits: Competitive salary commensurate with experience Comprehensive benefits package including medical, dental, and vision coverage 401K Retirement Savings + Company Match Paid Vacation, PTO and Holidays Company sponsored life insurance and LTD Health Savings Account + Company Match Generous Employee Discount Verizon Discount Referral Bonus Program Opportunities for professional development and career advancement MacKenzie-Childs is committed to creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and welcome applications from all qualified candidates.

Western New York Partnership for Regional Invasive Species Management (WNY PRISM) Buffalo, NY Web Address: ************************* Description The WNY PRISM Invasive Species Management Assistants (3) will work closely with the WNY PRISM Terrestrial Program Manager, Field Crew Leader and partners to implement invasive species prevention, early detection, management, and habitat restoration projects within the 8-county WNY PRISM region. The selected candidates will conduct invasive species surveys and assessments, assist with priority invasive species removal and restoration projects, provide project reports and occasionally assist with outreach efforts such as tabling at community events. Invasive species removal efforts will include use of both manual and chemical (herbicide) methods. This is primarily a field position, and the selected candidates can expect to spend most of their time working outdoors in remote locations and will experience inclement weather conditions. WNY PRISM is seeking highly motivated candidates with the education and experience necessary to succeed. WNY PRISM is a supportive and collaborative environment that will provide the opportunity to gain valuable experience within all aspects of invasive species management. Individuals will meet and work with local environmental professionals and increase their skills and knowledge of invasive species ecology, invasive species management practices, data collection, project assessment, partnership coordination and public outreach. This is a full-time, temporary position (40 hours/week @ $21.00/hr.) with an expected timeframe of May 4, 2026 - September 25, 2026 (21 weeks). Weekend and evening hours, as well as occasional overnight travel, may be required. How to Apply Please see full job description and apply online at: **************************** Desc.asp?JobID=257. Please follow all application directions, failure to do so may disqualify you from the position. Please provide cover letter, resume and 3 professional references - combined into a single document and submitted as a single attachment with your online application. Contact Catherine Eaton WNY PRISM ***********************

Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support * Provide day-to-day administrative support to the Facilities leadership and team * Prepare, process, and track Purchase Orders (POs) and related documentation * Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking * Monitor and track facilities budgets, expenses, and purchase orders * Assist with budget reporting, reconciliation, and variance tracking * Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination * Schedule repairs, service calls, and preventative maintenance activities * Coordinate with internal teams and external vendors to ensure timely completion of work * Track maintenance requests and follow up on outstanding items Documentation & Compliance * Ensure all AIB files related to the facility are accurate, current, and properly maintained * Use FIIX to organization, tracking and manage maintenance task for equipment and assets * Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development * Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility * Identify opportunities to improve administrative and operational workflows * Help document best practices and standardize facilities procedures General Support * Prepare reports, presentations, and summaries as needed * Manage calendars, meetings, and communications related to facilities operations * Perform other administrative and facilities-related duties as assigned * Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. * Assist with other duties and projects as requested. Requirements * High school diploma or equivalent required; associate or bachelor's degree preferred * 2+ years of experience in an administrative, executive assistant, or facilities support role * Experience with purchase orders, budget tracking, and vendor coordination preferred * Strong organizational and time-management skills and excellent attention to detail and accuracy * Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus * Excellent written and verbal communication skills and strong documentation and record-keeping skills * Ability to handle sensitive and confidential information with discretion * Ability to prioritize and manage multiple tasks * Proactive, solution-oriented mindset * Comfortable working in a fast-paced, service-oriented environment

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion is a full-time, year-round position. The expected salary range for this job opportunity is: $26.00-29.00 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI). Responsibilities include but are not limited to: office management for the ODEI division, administrative and logistical support, event coordination, communication and media support, and division budget management, including drafting various documents, researching topics for the VP for Equity and Inclusion, coordination of meetings, researching for and preparing presentations, assistance with special projects, and preparation of materials/reports for board of trustee meetings, annual reports, divisional meetings, etc. The Assistant effectively communicates across a diverse community, taking care to create an inviting and intentionally inclusive culture for visitors to the office, and also works with ODEI in achieving its vision and mission of equity and inclusion. Summary of Responsibilities: Administrative and Logistical Support Maintain VP's calendar, including coordinating meetings, travel, and events Ensure materials for meetings are prepared in advance Provide research and information in support of appointments and events Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up Arrange travel as needed for off-campus conferences and events Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders Prepare correspondence, reports, and presentations Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees Gather research, synthesize, and write up findings Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks Arrange candidate interviews for various positions within ODEI Supervising student interns Maintain records, as necessary, in the college's systems Record and distribute meeting minutes (SLT, division meetings, etc.) Attend monthly finance and operations forum meeting and events coordination meeting Create advertisements and publicize events Office Management Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents Answer telephones and relay messages Troubleshoot and maintain equipment (computers, copiers, printers, etc.) Purchase and maintain office supplies for Converse 106 and 79 South Pleasant Maintain files including electronic and paper Process reimbursements and invoices for payment using the college's Workday system Reconcile corporate credit card statements Monitor and assist with budgets across the division Create and maintain office website, social media, etc. Serve as the first point of contact for a diverse set of visitors to ODEI Events and Meeting Coordination Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants Coordinate department meetings (division meetings) Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division; Coordinate event venues and logistics for division and SLT members as assigned Prepare briefings, attendee lists, name tags, publicity, invitations, etc. Qualifications: Required Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience 3 years of related experience Research skills Commitment to working with a diverse and inclusive community Accounting, bookkeeping, or budgeting skills Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations Excellent interpersonal, time management, organizational, and customer service skills Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail Successful completion of required reference and background checks Preferred More than 5 years of administrative experience Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. We're proud to offer equitable compensation and benefits, including flexibility and competitive Paid Time Off, as well as education and engagement events, including various Associate Resource Groups, volunteer opportunities and additional time off to give back to our global communities. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves everyday to create an inclusive place of belonging for their team and customers. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Inclusion & Diversity Awareness Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU SEE WHAT IT'S LIKE TO #WORKATHCO - FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity/Affirmative Action employer

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job Description The Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection Qualifications What it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional Information What You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU The starting rate for this position is $21.50 per hour (i.e., the recruiting pay range for this position is $21.50 - $21.50 per hour). The starting rate and range may be modified in the future FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW The role of Admissions Intake provides alcoholism and substance abuse counseling services in approved work settings to conduct intakes and see clients individually in the Medication Assisted Treatment Program. The coordinator will complete a psychosocial intake assessment for clients. The position involves working closely with the front office support staff, the medical team as well as the clinicians. KEY FUNCTIONS Conduct substance abuse and mental health assessments, utilizing standardized assessment tools and best practice techniques i.e. MI, EBP etc. Complete phone screenings and determine client's suitability to complete a clinical assessment. Coordinate intakes and medical appointments as necessary. Knowledge of all applicable screening tools; i.e. PHQ 2&9, DAST, MAST, Modified Mini Screen, etc. Work with Finance Department to ensure billing for APG services. Work with Entitlement Department to ensure financial clearance. Process client ID Card/Photo. Complete a Comprehensive Psycho-Social Assessment for clients entering the Program. Complete timely reporting admissions and discharges on OASAS Client Data System PAS 44's and PAS 45's. Explain treatment service agreement include; program rules and regulations (orientation), policies and practices and obtains clients signatures. Serve as a backup in conducting monthly orientation groups that include all new admissions. Monitor and reconciles Census between Lighthouse/Central Registry and OASAS CDS. Pursue ongoing professional development relevant to the job position. Participate in clinical supervision regularly and interdisciplinary team meetings. Demonstrate understanding of appropriate use of treatment planning and clinical intervention. Provide education and information to the client about alcohol and drug abuse. Maintain and update referral services and resources that may be useful to our client population. Serve as a backup to conduct random toxicology testing for clients. Other related duties as required or directed by the Supervisor. REQUIREMENTS Associates Degree in Human Services. Bachelors preferred. 3+ years' work experience in OASAS licensed program. Valid unrestricted OASAS certification as a CASAC. Knowledge of the current LOCADTR 3.0. Knowledge of Lighthouse to check for dual enrollment. Must have specific training in chemical use, abuse and dependence specific to the services provided. Working knowledge of Electronic Health Record; i.e. Nextgen and Avatar. Obtain within six months of hire: Supporting Recovery with Medications Addictions Treatment (MAT) Obtain within thirty days of hire: Screening, Brief Intervention and Referral to Treatment CASAC Canon of Ethics (6 hours) Confidentiality related to 42CFR (3 Hours) Mandated reporter (2 hours) Excellent organizational, communication and time management skills. Ability to work on a strong team of professionals in a culturally diverse environment. Ability to multitask and to work and function under pressure. WHY JOIN US Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that pride themselves on their impeccable customer service, strong customer loyalty, and fashion forward apparel. The company has been privately held and debt free since 1935. Since 1980 Rainbow has grown from 32 locations to currently 1100 stores nationally. Rainbow USA is a progressive and rapidly growing retail organization that consistently thrives to open 60 retail store locations each year. Looking for Career Growth? 60 Stores a year means 4-5 NEW Districts and 1 NEW Region a year. We are seeking friendly, high energy, customer oriented, fashion forward managers with a retail background to join our winning team! Job Summary: Assistant Manager - As an Assistant Manager, you will be responsible to understand all aspects of store operations, including visual merchandising, asset protection, and expense control, as well as ensuring everything is done with client top of mind. 2 years previous management experience in a women's apparel specialty store is required. Skills Required: * Excellent ability to train and motivate staff * Able to handle multi-tasks * Friendly and courteous with a positive attitude * Strong interpersonal skills * Able to organize and prioritize work * Must be punctual * Must be organized * Must have great attention to detail * Must be a team-player We offer great compensation and benefits package, and room for professional growth and development.

Operations Assistants perform various tasks associated with Hilltop Business Services, a division of The Arc GLOW. Primary roles consist of providing assistance and guidance to people with developmental and/or intellectual disabilities who work within the businesses in the community and to help ensure operational standards are met. This position holds a vital role in the training & development of employees that have led to many success stories for people with disabilities. We are currently hiring a full time Operations Assistant for our businesses in Genesee & Orleans Counties. Please apply online at arcglow.org/careers. There are opportunities to grow and advance in a meaningful and rewarding career. AVAILABLE POSITIONS: Full-time, Operations Assistant. Evening and Weekend availability is required. OPERATIONS ASSISTANT RESPONSIBILITIES: Performs routine duties associated with the assigned worksite. Coaches persons in proper performance of job duties including training in specific job skills, dress and hygiene, work safety, work attitude and various soft skills. Ensures quality completion of all contracted tasks at the assigned work site. Transports persons to and from job site as needed in agency provided vehicle. Documents all program data accurately and timely. OPERATIONS ASSISTANT SKILLS: Provides excellent customer service and demonstrate strong professionalism. Ability to effectively coach persons to achieve success in the workplace. Possesses strong eye for detail. Operation of various equipment needed to complete job tasks. Possesses some computer skills. QUALIFICATIONS FOR AN OPERATIONS ASSISTANT: High School Diploma, or equivalent required. Valid NYS driver's license with a safe driving record ARC GLOW BENEFITS: Opportunity to grow and advance in a meaningful, rewarding career Paid Time Off Paid Sick time available for all employees Paid holidays (8 holidays) 401(k) with agency match up to 5% College Tuition Assistance Affordable medical insurance with agency funded Health Reimbursement Account Starting rate of pay is $15.25/hour

Research & Economic Development is looking for a dynamic team player who will provide general administrative assistance for the research administration team on a temporary basis. Responsibilities vary, but may include: Responding to inquiries and providing guidance to team members and other departments, maintaining clear and professional communication. Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely and effective support. Purchasing and travel reimbursement support. Human resources support, such as collecting necessary paperwork and submitting appointment information to HR. Preparing documents and reports. Working within different UB systems, including ShopBlue and Concur. Outstanding Benefits Package Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo . As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications Associate's degree and 3 years of progressive clerical experience. Experience performing administrative tasks or providing customer service. Excellent organizational and time management skills, with the ability to juggle multiple requests. Proficiency in Microsoft Office applications including Word and Excel. The education and experience requirements described in this standard may be satisfied by an equivalent combination of education and experience.

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

Step into a pivotal role supporting Technology and Enterprise Resiliency leadership in a fast-paced, high-impact environment. As the Administrative Assistant to the Heads of Technology Strategic Operations and Enterprise Resiliency, you'll play a critical role in ensuring smooth operations across Technology. This is your opportunity to make an impact at the center of organizational resilience and innovation. This isn't your typical admin job. You'll be the trusted right hand to two of our top senior leaders-keeping them organized, informed, and always one step ahead. Your work will help drive key initiatives, support high-stakes decision-making, and ensure the smooth flow of operations. What You'll Own Be the bridge between leadership and teams across the bank-answering questions, solving problems, and keeping information flowing smoothly. Write with impact-drafting high-level, non-routine communications and correspondence on behalf of senior leaders. Lead behind the scenes-take on complex administrative and project tasks that keep operations running without a hitch. Run the show-prepare meeting agendas, create executive presentations, capture key action items, and follow up like a pro. Master the calendar-own scheduling and travel coordination so your leaders can stay focused on the big picture. Track and manage expenses-prepare disbursements and ensure financials are accurate and timely. Champion compliance-stay ahead of risk and regulatory standards while upholding our internal controls. Be a culture carrier-help shape a collaborative, inclusive, and high-performance environment aligned with M&T's values. What's Required: Associate's degree or equivalent experience 4+ years of increasingly advanced administrative experience supporting senior leaders A passion for precision, a love for logistics, and a calm, can-do attitude in fast-paced environments Nice-to-Have: • Proficiency in Microsoft Outlook and the full Office Suite • Familiarity with Workday (HRIS) and Concur (travel and expense management) • Experience in fast-paced corporate settings Why This Role Rocks You'll work directly with visionary leaders -influencing outcomes, shaping conversations, and making a visible difference every day. You'll be part of a tight-knit, respected tech team where innovation and inclusion go hand in hand. You'll never be bored. Each day brings fresh challenges, opportunities, and wins. #LI-JB3 M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.LocationBuffalo, New York, United States of America

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job Description The Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection Qualifications What it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional Information What You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU The starting rate for this position is $21.50 per hour (i.e., the recruiting pay range for this position is $21.50 - $21.50 per hour). The starting rate and range may be modified in the future FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.