Personal Assistant to Chief Executive Officer
Manager's assistant/administrative assistant job in Dallas, TX
A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination.
Responsibilities:
Manage and prioritize the CEO's daily schedule, appointments, and travel logistics.
Coordinate meetings, prepare agendas, take notes, and track follow-up actions.
Draft, edit, and prepare correspondence, presentations, and reports.
Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times.
Manage special projects and assist in planning company meetings and off-site events.
Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups.
Ensure vehicle cleanliness, readiness, and safe transport at all times.
Handle confidential and sensitive matters with discretion and professionalism.
Anticipate needs and proactively resolve issues to ensure smooth daily operations.
Requirements:
Bachelor's degree or equivalent professional experience.
Minimum 7+ years of experience supporting senior or executive-level leadership.
Exceptional organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
Professional demeanor with strong attention to detail and follow-through.
Valid driver's license and clean driving record (MVR required).
Ability to maintain confidentiality and use sound judgment in all matters.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required.
Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism.
What's Offered:
Competitive base salary commensurate with experience.
Comprehensive health, dental, and vision insurance.
401(k) with employer match.
Generous paid time off and holidays.
Flexible hybrid work arrangement when not driving or on-site.
Opportunity for long-term growth within a respected organization.
Professional and supportive environment working directly with executive leadership.
Executive Personal Assistant
Manager's assistant/administrative assistant job in Dallas, TX
Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas
The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision.
The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy.
About the job:
● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional.
● Manage travel arrangements with detailed itineraries personal and professional.
● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf
● Help prepare President for Board of Directors meetings
● Prepare President for donor meetings including any collateral materials and research;
Plan dinners/events.
● Manage information flow with his direct reports
Ad hoc projects; personal errands
Base Salary, Comprehensive Health Benefits
About You:
A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive
Bachelor's Degree
Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy
Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity
Very detail oriented with excellent project management skills
Excellent Microsoft Office Suite skills, very tech savvy
Excellent written and verbal communication skills
A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace
Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.
Executive Administrative Assistant to Deputy Superintendent of School Leadership
Manager's assistant/administrative assistant job in Richardson, TX
Compensation: 46K-50k
Primary Purpose:
Job Title: Executive Assistant Exemption Status/Test: Nonexempt
Reports to: Deputy Superintendent of School Leadership Date Revised: 03/2025
Dept./School: DSSL
Primary Purpose:
The Executive Assistant to the Deputy Superintendent of School Leadership provides high-level
administrative, operational, and financial support to ensure the effective functioning of the School
Leadership Department. This role requires exceptional organizational skill, confidentiality, accuracy,
and the ability to manage multiple priorities in a fast-paced charter environment. The Executive
Assistant serves as a key point of coordination for department operations, leadership meetings,
communications, and executive-level support.
Qualifications:
Education/Certification:
High school diploma or GED required; associate degree or higher preferred.
Special Knowledge/Skills:
● Prior experience supporting senior or executive-level leadership, preferably in an educational or
charter school setting.
● Strong organizational, time-management, and multitasking skills.
● Excellent written and verbal communication abilities.
● Proficiency with Microsoft Office Suite, communication platforms, and general office software.
● Ability to handle confidential information with discretion and sound judgment.
● Demonstrated ability to work independently, prioritize responsibilities, and meet deadlines.
● Strong attention to detail and ability to maintain accuracy in financial, operational, and administrative
tasks.
Experience:
Two years of secretarial experience
Major Responsibilities and Duties:
● Manage all incoming communications for the Deputy Superintendent across multiple communication
platforms.
● Prepare purchase requisitions, check requests, reconciliations, and other business-related
transactions.
● Perform routine bookkeeping for the department and assist with the preparation of the budget.
● Reconcile the department credit card and the Deputy Superintendent's credit card.
● Plan and coordinate monthly leadership meetings, including securing venues, contracts, lodging, and
catering.
● Organize agendas, track action items, and support follow-up for planning meetings.
● Draft professional correspondence and formal documents.
● Record and maintain confidential minutes and documentation for School Leadership meetings.
● Manage the Deputy Superintendent's calendar, scheduling appointments and coordinating meetings.
● Maintain strict confidentiality and ensure compliance with charter policies and safety procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (under 30 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all
responsibilities and duties that may be assigned or skills that may be required.
Reviewed by Date Received by Date
Accounts Payable Specialist & Administrative Assistant
Manager's assistant/administrative assistant job in Houston, TX
Step into a pivotal role with a leading Houston-based real estate investment firm!
Our client is seeking a dynamic AP Specialist & Administrative Assistant to join their team. This is a unique opportunity to blend your financial acumen with your organizational talents, working directly with executive leadership and making a real impact.
Why You'll Love This Role
Salary Range: $55,000-$65,000, based on experience.
Diverse Responsibilities: 40% Accounts Payable, 60% Administrative Support-every day brings new challenges and opportunities.
Executive Visibility: Work closely with the Chief Accounting Officer and executive team.
Growth Potential: Expand your expertise in both finance and administration.
What You'll Do
Accounts Payable (40%)
Process and record vendor invoices and payments with accuracy.
Monitor outstanding payables and ensure timely payments.
Prepare AP aging reports and assist with month-end close.
Resolve payment discrepancies and collaborate with internal teams.
Lead the year-end 1099 process, ensuring compliance and timely distribution of forms.
Administrative Support (60%)
Manage executive calendars, schedule meetings, and handle correspondence.
Support onboarding, employee experience, and event planning.
Liaise with vendors (marketing, IT, office supplies) and maintain digital records.
Prepare documents, presentations, and coordinate travel and expenses.
Maintain confidentiality and professionalism at all times.
Key Skills & Attributes
Experience with the year-end 1099 process.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
Strong organizational skills and attention to detail.
Effective written and verbal communication.
Ability to multitask and prioritize in a fast-paced environment.
Professional demeanor and collaborative spirit.
Proactive approach to task management.
Qualifications
Associate's degree or higher in Business Administration, Accounting, or related field preferred.
1-2 years of AP or bookkeeping experience; administrative experience a plus.
Work Environment
Full-time, in-office role in Houston, TX.
Standard business hours with occasional flexibility for special projects.
Supportive, team-oriented culture.
Ready to make your mark?
If you're looking for a role where your skills in finance and administration will be valued and rewarded, we want to hear from you. Apply today and join a company that values initiative, integrity, and growth.
Administrative Support Associate
Manager's assistant/administrative assistant job in Houston, TX
Our client, a water technology provider, is seeking a Operations Support Associate for a 6+ month contract opportunity located in Houston, TX. This role is fully onsite.
The Role:
The Operations Support Associate will be responsible for completing standard and non-routine business processes to support sales and branch operations ensuring that customer contracts, billing, invoicing and issues of any administrative nature are resolved in a timely fashion. This role can support various and multiple business units and is critical to ensure proper documentation, payment and resolution of customer issues.
Core Responsibilities:
Able to perform non-routine tasks related to customer issues and resolution
Strong collaboration with internal and external customers
Exception reporting for customer orders when purchase orders are flagged for non-compliance
Resolves issues from 3rd party processer of customers' orders of limited complexity
Assists branch in maintaining appropriate inventory
Ability to create orders for quoted jobs or installation with multiple process in SAP of limited complexity but with unique job requirements
May be required to handle contract renewals and contract maintenance or changes of simple configuration or change of purchase order
Reviews autorenewals of contracts and supports contract additions identified by branch staff
Submission of invoices through appropriate vendor portal ensuring the uploads of invoices are compatible with customer payable system
May assist standard non-complex customer master data workflows
Create and maintain safe working environment and culture within the organization
Take care of internal and external customer needs and expectations
Demonstrates high impact culture through innovation, accountability, and empowerment
Must be able to function in a team environment; usually works with direct supervision but can work independently
Task execution for area of responsibility up to levels defined in DOA policy
Qualifications:
High School Diploma or equivalent
2+ years of experience in data entry, office administration, invoicing, or related experience
Experience in ERP systems, SAP or dynamics preferred
Solid User of standard Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
Intra-departmental communication for purpose of alignment/information sharing/guidance/leadership
Able to executive tasks with high levels of autonomy; limited guidance required for complex tasks
Able to collaborate with other disciplines
Ability to understand concepts in execution, broader organizational impact, and strong organization skills
Understanding of general business concepts
Strong communication skills
Executive Administrative Assistant
Manager's assistant/administrative assistant job in Bentonville, AR
The Executive Assistant provides high-level administrative and operational support to senior executives, ensuring efficient management of schedules, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to handle complex tasks in a fast-paced environment.
Key Responsibilities
Administrative & Executive Support
· Manage calendars, schedule meetings, and coordinate travel arrangements.
· Prepare, review, and edit correspondence, presentations, and reports.
· Organize and maintain confidential files and records.
· Draft and distribute internal communications.
· Coordinate cross-functional projects and ensure alignment with executive priorities.
· Plan and prepare for meetings, including agenda creation, materials, and follow-up actions.
· Track deadlines, deliverables, and key initiatives for executives.
· Oversee special assignments requiring discretion and independent judgment.
Required Skills & Qualifications
· Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
· Strong organizational and time-management skills; ability to prioritize effectively.
· Excellent verbal and written communication skills.
· High level of professionalism, confidentiality, and emotional intelligence.
· Proficiency in office productivity tools (e.g., Microsoft Office, Google Workspace, scheduling systems).
· Ability to work independently and proactively solve problems.
Bilingual Administrative Assistant (Spanish)
Manager's assistant/administrative assistant job in McGregor, TX
Allied seeks a Bilingual Administrative Assistant (English/Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center/reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR/Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role.
Allied Culture
At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone's voice matters. We promote “we” over “me” and solutions oriented creative thinking. It's the Allied way.
Responsibilities
Welcome Center (Reception)
Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs.
Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour.
Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids.
Maintain a welcoming and functioning office environment including associated areas.
Administrative Duties
Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases.
Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department.
Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources.
Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging.
Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes.
Support in preparing travel arrangements ( including international travel) for Allied team members, partners and clients, utilizing company resources and programs.
Support and Coordination Duties
Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items.
Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage.
Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives.
Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support.
Systems and Tools Proficiencies
Utilize Allied's CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities.
Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities.
Utilize Allied's travel booking system with increasing proficiency to support travel itineraries.
Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity.
Manage confidential and sensitive information with discretion and integrity.
Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules.
Qualifications & Skills
Bilingual in English/Spanish is required - working proficiency levels
Prior experience as a receptionist or office administrative assistant
First-rate organizational skills and detail-oriented
Positive, professional demeanor with leadership potential
Excellent interpersonal, communication and client service skills within and outside the organization
Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
Strong spelling and grammar acumen
Strong ability to manage a variety of tasks simultaneously
Critical thinking, evaluation and analytical skills
Talent and desire to work with high-pressure situations in fast paced environments
Ability to work individually and in team environments
Ability to thrive in a fast paced environment with a strong sense of urgency
Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable.
Allied is an equal opportunity employer. DFWP/EEOE
Executive Personal Assistant
Manager's assistant/administrative assistant job in Austin, TX
Job Description
This is not your standard executive assistant position; you'll be entrusted with far more than just managing calendars and meetings. You will own critical projects, drive systems implementation, and orchestrate both business and personal priorities for our CEO, with total access and accountability for confidential and company-changing initiatives. If you need frequent direction or can't manage multiple large projects at once, this is not the job for you.
The ideal candidate thinks and acts ahead of the curve-constantly anticipating needs, relentlessly pushing the CEO and organization toward real outcomes, and navigating ambiguity with skill and style. You're expected to operate as a strategic business partner, not merely an order taker. You will ruthlessly prioritize getting the right things done, embrace and implement new technology without hesitation, and handle complexity across multiple projects and spheres of the business-all from a front seat in an office where decisive action is valued above comfort zones.
Average performers will find this role overwhelming. Only obsessive problem solvers, born leaders, and proactive fixers who thrive under pressure-and can back up their hunger with excellent organizational and communication skills-should apply. If you're ready to be an indispensable driver of progress rather than a passenger, this is the role for you!
This role is an in-office position with a comprehensive benefits package.
Compensation:
$60,000 - $72,000 yearly
Responsibilities:
Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
Make sure basic bookkeeping duties are completed in a timely manner
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
Help prepare meetings and take detailed minutes
Lead project management for major initiatives and ongoing priorities.
Manage reporting and CRM data to keep leadership informed and on track.
Implement new systems and processes across our organization.
Experience with Monday.Com, Salesforce, and Notion is a plus.
Own the CEO's schedule, communications, and critical confidential items.
Oversee and coordinate multiple home operations for the CEO, ensuring seamless travel management.
Anticipate needs, identify opportunities, and solve problems without waiting to be asked.
Push the CEO toward personal and professional goals by keeping deadlines top of mind.
Qualifications:
Must have graduated high school or received an equivalent certificate of completion
Comfortable meeting deadlines and handling confidential information
Must be comfortable using Microsoft Office
Excellent communication skills, time management skills, interpersonal skills, and organizational skills
2 or more years as an assistant, executive assistant, or in a position performing supportive duties
About Company
Reliant Companies began with a simple yet powerful belief: Real estate isn't just about land and bricks but about the people and dreams that inhabit these spaces. With this ethos, we have rapidly grown into a leading force in the industry, our name synonymous with trust, excellence, and 5-star service. We believe in the power of real estate to change lives, both for clients and the communities we develop.
Our team members thrive in an atmosphere that is as fun as it is professional, where creativity is not just welcomed but celebrated. We are an organization where every day is an opportunity to work hard to innovate, inspire, and impact the world in meaningful ways.
Be a part of Reliant Companies. Together, let's build more than just structures; let's build dreams, let's build futures, and let's build a legacy.
Executive & Personal Assistant with Palm Venture Studios
Manager's assistant/administrative assistant job in Austin, TX
Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health.
Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains.
This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace.
The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination
Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach.
All follow-ups and personal commitments are tracked and completed, with nothing overlooked.
Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated.
Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch.
Strategic & Operational Structure
Complex information is consistently distilled into clear, actionable, decision-ready formats.
Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations.
Needs are anticipated and addressed proactively, often before they are explicitly expressed.
Effective systems are in place to support time, task, and information management at a high level.
Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities.
A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments.
Personal & Household Support
All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed.
Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity.
Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club.
Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks.
Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed.
Special projects spanning personal and professional domains are led or supported to successful completion.
Sensitive personal matters are handled with discretion, care, and absolute confidentiality.
What Positions You For Success
You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems.
Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through.
5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support.
Strong track record managing calendars, logistics, and confidential communication with clarity and discretion.
Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports.
Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support.
Exceptionally organized and resourceful, with a bias toward solutions and follow-through.
Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications.
Proactive and observant, able to recognize patterns, prioritize effectively, and act independently.
Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift.
Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication.
Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion.
Salary$125,000 - $150,000
DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.
Auto-ApplyLicensed Physical Therapy Assistant (PTA)
Manager's assistant/administrative assistant job in Anton, TX
Physical Therapist Assistant Career Opportunity
Hiring for full-time and PRN positions
Join a Team That Puts Your Passion for Care First
Are you on the lookout for a fulfilling career that not only feels like home but also allows you to make a meaningful impact close to your heart? Join us as a Physical Therapist Assistant and contribute to the remarkable progress and inspiring outcomes of our patients. Embrace the opportunity to deliver high- quality, compassionate, and personalized care, celebrating the small successes that lead to significant achievements in rehabilitation. Our well-equipped physical therapy gyms, driven team members, and supportive environment create an atmosphere where you can thrive.
A Glimpse into Our World
At Encompass Health, you'll experience the difference the moment you become a part of our team. Being associated with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing.
Starting Perks and Benefits
At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to:
Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.
Generous paid time off that accrues over time.
Opportunities for tuition reimbursement and continuous education.
Company-matching 401(k) and employee stock purchase plans.
Flexible spending and health savings accounts.
A vibrant community of individuals passionate about the work they do!
Be the Physical Therapist Assistant you always wanted to be
Channel your expertise, ambition, and experience into making a difference every day:
Provide top-notch physical therapy treatment in compliance with regulations and professional guidelines.
Execute delegated physical therapy assistant tasks under supervision, supporting patients' progress.
Maintain transparent communication across hospital departments to meet patient and staff needs effectively.
Qualifications
State licensure or certification required.
CPR certification preferred (as per hospital policy).
Completion of an accredited physical therapy program preferred.
Demonstrated competence in physical therapy treatment.
Strong communication skills for patient, family, and caregiver interactions.
The Encompass Health Way
We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!
At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification.
We're eager to meet you, and we truly mean that. Join our family and let's make a difference together!
Restaurant Manager (Assistant General Manager-Fine Dining)
Manager's assistant/administrative assistant job in Dallas, TX
Who We Are
Since opening our doors in 1992, we have dedicated ourselves to creating exhilarating moments and enduring memories. To do so, we bring our core values to your table every day:
Culinary Excellence, Sustainable Seafood, Southern Hospitality, Company Culture, and Philanthropy are what make Truluck's, Truluck's.
Our restaurant managers play a key role in the delivery of these core values.
We are here to make good things happen for other people.
We are currently seeking Fine Dining Assistant General Manager candidates who will dedicate themselves to exceptional hospitality as a member of our leadership team. The AGM leads multiple departments and assists the General Manager in the overall leadership of the restaurant. Successful candidates must have a minimum of five (5) years' experience in an AGM role within the high-end restaurant industry.
This is a once-in-a-career opportunity to join an award-winning organization! Successful candidates must have previous hospitality experience, a proven history of professionalism, accountability, and team commitment. We are actively looking for someone who is high energy and has the talent and drive of a General Manager.
We are looking for the best fine dining leaders in the Dallas area! We have attracted the best pros in the business to our teams over the years. Our leadership operates from a position of support which creates one of the best work environments of our people's lives. If you are a restaurant professional in the Dallas area, with serious talent, and are ready to take your career to the next level, come work with us.
Why us?
At Truluck's, we make choices that honor the plate, the palate, and the planet. We practice TRU Sustainability, by maintaining an unwavering commitment to serving the highest-quality sustainable seafood. We will never serve endangered, overfished species, and we always follow Ocean Conservancy guidelines. Our Florida Stone Crab is captured by our team of professional crabbers, and our produce is sourced from local growers whenever possible.
Executive Personal Assistant For CEO/COO
Manager's assistant/administrative assistant job in San Antonio, TX
Job DescriptionSalary:
About Us
At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.
Job Summary
The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements.
Essential Responsibilities and Duties
Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments.
Coordinate virtual and in-person meetings as requested.
Provide reminders for meetings, appointments, or important deadlines.
Take clear and actionable notes during meetings.
Assist the COO on social media recording days (on-site support, coordination, etc.).
Support initiatives related to Alonso & Alonso and the COOs personal brands.
Communicate with individuals or teams managing personal brand content and operations.
Maintain and update the COOs Real Estate Log, tracking relevant activity and updates.
Monitor and track incoming and outgoing payments across the COOs business interests.
Prepare and submit reimbursement documents when needed.
Review, sort, and process physical mail addressed to the COO.
Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
Translate documents (Spanish English) as requested.
Provide daily task support and general assistance with both business and personal matters.
Required Qualifications
2+ years of experience in executive-level administrative support or personal assistant roles.
High degree of discretion, confidentiality, and emotional intelligence.
Strong organizational, multitasking, and time-management skills.
Excellent written and verbal communication in both English and Spanish.
Proficiency with Microsoft Office, Google Suite, and calendar/email tools.
Tech-savvy and comfortable navigating social media environments and basic content processes.
Strong attention to detail and ability to track multiple projects at once.
Trustworthy and dependable, with a proactive attitude and problem-solving mindset.
Preferred Qualifications
Bilingual in Spanish and English.
Experience supporting executives with personal brand or content creation activities.
Comfortable working in a hybrid or flexible environment.
Key Performance Indicators
Accuracy and timeliness in scheduling and follow-through.
Responsiveness to communications and requests.
Effective coordination with brand and business teams.
Confidentiality and professionalism in all interactions.
Clear documentation and organization of financial and logistical records.
Work Environment
In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities.
Fast-paced, dynamic environment requiring adaptability and initiative.
May involve handling confidential personal and business-related matters.
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Mental health support
Continuing education allowance
Application Process
You may apply to our career page: ********************************************
Physical Demands:
The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.
Equal Opportunity Employment Statement
Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.
Personal - Executive Assistant
Manager's assistant/administrative assistant job in San Antonio, TX
Personal Assistant
Work side-by-side the Executive in a Supportive, Family-Owned Office
Why this company:
Work within a company that's been in business for 100 years
Join a team that is family-oriented, warm and welcoming
Find your next home with a team that's tenured and well-respected!
Located in a historic area of San Antonio
Key Responsibilities:
Partner with the Owner of the company with daily calendar management for both personal and business matters
Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties
Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions
Communicate with others within the business to ensure a smooth work day in and outside the office
Qualifications:
10 years' experience as an Executive Assistant or Personal Assistant
Has worked in a family business environment or has supported an owner previously
Warm and Driven individual with a “how can I help” mindset
Highly organized, intuitive, and flexible
Proficient with MS Office, Excel, etc.
Meet Your Recruiter
Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com
Executive/Personal Assistant
Manager's assistant/administrative assistant job in Houston, TX
Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide!
But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it.
Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us?
About the Role
Job Type: Full-time
We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations.
Responsibilities:
Executive Support:
Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives.
Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation.
Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives.
Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed.
Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required.
Personal Assistance:
Personal Calendar: Coordinate personal appointments, family events, and social engagements.
Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks.
Home Office Organization: Oversee organization and maintenance of personal and home-related documents.
Administrative Support:
Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies.
Expense Management: Track and reconcile expenses for both professional and personal activities.
Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
Requirements:
Previous experience as an Executive Assistant or Personal Assistant is preferred.
Ability to manage multiple tasks and priorities with a high level of efficiency.
Valid drivers license and a clean driving record.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant office software.
Capable of adapting to changing priorities and handling unexpected situations with poise.
Demonstrated ability to handle confidential information with utmost discretion.
At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.
Personal Executive Assistant
Manager's assistant/administrative assistant job in Austin, TX
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins.
With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs.
We're hiring a Personal Executive Assistant to support our CEO.
This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours.
You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment.
This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit.
LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do:
Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes.
Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges.
Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time.
Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat.
Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track.
Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving.
Who You Are:
Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly.
AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems.
Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role.
Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role.
High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless.
Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally.
Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward.
The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Personal Assistant/Executive Assistant/Chief of Staff
Manager's assistant/administrative assistant job in Denton, TX
Denton Community Focus
Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact
We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador.
About the Role:
The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly.
What You'll Do:
• Manage calendars, appointments, travel, and daily priorities for the CEO
• Plan and execute employee events, celebrations, and team-building activities
• Act as a connector with Denton community leaders, organizations, and local events
• Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks
Who You Are:
• Based in Denton (or nearby) and well-connected in the community
• Polished, personable, and comfortable engaging with executives, employees, and civic leaders
• A proactive self-starter who thrives in a fast-paced environment
• Strong organizational and planning skills, with creative problem-solving abilities
• Experience in sales, marketing, event planning, or public relations is a plus
Why This Role?
• A unique opportunity to grow alongside a respected local business
• A role you can shape around your strengths-limitless growth potential
• Competitive compensation, benefits, and direct access to top leadership
• A chance to help build a brand that's deeply tied to Denton's community and values.
If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk.
Apply today!
Auto-ApplyExecutive Personal Assistant
Manager's assistant/administrative assistant job in San Antonio, TX
Job Description
About Us:
We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together
About the Role:
Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm.
The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family.
Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary.
Responsibilities:
Manage Incoming and Outgoing Communication
The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings.
Oversee Scheduling and Calendar Appointments
Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked.
Event Planning and Coordination
Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO.
Candidate Requirements:
Prior experience as a personal assistant preferred
Proficiency in Microsoft Office, including Word and Excel as well as Google Docs
Strong time management skills
Ability to handle sensitive information with a high level of confidentiality
Must be a self-starter willing to take on projects and see them through to completion
Possess excellent written and verbal communication skills
Must be a team player with strong interpersonal skills
Solid ability to multitask in a fast-paced environment
Detailed oriented, organized, and proactive
Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel
Valid US Passport required
Nice to Have:
Bachelors Degree in Business, HR, Education
Project management, team lead, or assistant manager experience
Salary range:
$35,000.00 to $50,000.00 a year commensurate to experience
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Referral program
Vision insurance
Schedule:
Monday to Friday
Weekend availability
Experience:
Supervision: 2 years (Preferred)
Microsoft Office: 3 years (Preferred)
Language:
Spanish (Required)
Executive/Personal Assistant
Manager's assistant/administrative assistant job in Highland Village, TX
Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements:
Minimum 2+ years as an Executive Assistant or Personal Assistant role
Proficiency in Google Workspace
CRM software experience is a plus
Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits:
10 days PTO and 6 paid holidays
Opportunity for bonuses
Professional growth
Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR
Executive Assistant & DCS Coordinator (HR Title: Administrative Specialist II)
Manager's assistant/administrative assistant job in Dallas, TX
Salary Range: Salary commensurate with experience and qualifications About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.
SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.
SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.
Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.
SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
About the Position:
This role is an on-campus, in-person position.
The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean's Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students.
Essential Functions:
* Exec & Admin Support: Manage the Asst Dean's calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program.
* Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed.
* Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed.
* Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean's Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests.
* Perform additional tasks/duties as assigned to support the Dean's Office and Dedman College initiatives.
* Occasional evening/weekend hours are required.
Education and Experience:
A Bachelor's degree is required.
A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success.
Knowledge, Skills and Abilities:
Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy.
Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.
Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential.
Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred.
Candidate must submit cover letter and resume (pdf format) for full consideration.
Physical and Environmental Demands:
* Sit for long periods of time
* Bend, stand
* Reach above shoulders
* Handle objects (dexterity)
* Carry/lift over 25-50 lbs.
Deadline to Apply:
Priority consideration may be given to submissions received by November 24, 2025.
This position is open until filled.
Candidate must submit cover letter and resume (pdf format) for full consideration.
EEO Statement
SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.
Benefits:
SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.
SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.
The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Real Estate Legal Administrative Assistant
Manager's assistant/administrative assistant job in Houston, TX
Job Description
Real Estate Legal Administrative Assistant
FLSA Status: Non-Exempt
Department: Real Estate
Reports To: Office Administrator
Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our Houston office. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys in our Real Estate Practice Group. The Real Estate Legal Administrative Assistant will be performing complex and specialized secretarial and clerical tasks while working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Specific duties of this position include, but are not limited to:
Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors.
Ensures that mail is sent out of the office, i.e., regular mail, certified mail, or overnight mail.
Assists in drafting, managing, and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements, and due diligence.
Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements.
Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting.
Participates in the timely review and submission of prebills and/or client bills.
Possesses strong clerical skills including typing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases.
Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares legal documents).
Routinely reviews and follows-up on client deadlines and calendar appointments.
Coordinates and makes necessary arrangements for meetings.
Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities.
Accurately prepares and submits client intake forms.
Regularly and consistently updates client files and notebooks.
Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
Willing and capable to offer assistance to others when needed.
QUALIFICATIONS:
Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Real Estate Department.
Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, and database software.
Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.
Ability to work effectively and proactively within a team environment.
Strong time management skills and the ability to work under pressure in a fast-paced environment.
Ability to coordinate multiple tasks concurrently and to meet deadlines.
Strong organizational skills, interpersonal skills, and attention to detail.
Initiative, flexibility, resiliency, and a willingness to adapt to change.
Education:
Bachelor's degree from an accredited college or university preferred; high school diploma or GED required.
Years of Experience:
5+ years' prior experience in a law firm or professional services office preferred, with 3 to 5 years' experience providing legal administrative support to Real Estate attorneys required.
Working Conditions:
Normal office environment with little exposure to excessive noise and temperature.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.
If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************