Manager's assistant/administrative assistant jobs in Boynton Beach, FL - 99 jobs

About the Role At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives- a mission we've honed since 1859. Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The IlIinois Branch is seeking a detail-oriented/multi-tasking Executive Vice President Administrative Assistant in the Deerfield office. This position is located in Deerfield, IlIinois and is required to be onsite. What You'll Be Doing Calendar Management Creation of meeting agendas and Powerpoint presentations Expense Management Meeting Coordination Reporting Day-to-day support of branch office, in collaboration with Office Coordinator Day-to-day support of branch office, in collaboration with Office Coordinator The base salary range for this position is $52,000- $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program What You Will Bring 5 years administrative experience Ability to function independently and work well with a team Proactive decision-making skills Strong ability to collaborate Strong communication skills Proficient with MS Office Suite Strong organization and follow through Preferred Qualifications * Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. About Equitable At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

JRN: #2369 We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work. Responsibilities Manage a highly complex and ever-evolving calendar with precision and confidence Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps Own projects end-to-end, ensuring timelines, deliverables, and priorities are met Coordinate domestic and international travel and shifting logistics seamlessly Build and maintain systems for contacts, communication, and project tracking Anticipate needs, identify inefficiencies, and proactively solve problems Requirements Bachelor's degree required (Communications, Political Science, or related field preferred) 2-5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred Exceptional organizational, communication, and prioritization skills Comfortable working at a rapid cadence with changing priorities and irregular hours Highly detail-oriented, discreet, polished, and professional Low-ego, no-drama, collaborative mindset Full-time role with flexibility required, including evenings, weekends, and travel Compensation $150,000 + bonus, commensurate with experience Comprehensive benefits package and relocation assistance available Location: Palm Beach, FL. Full-time in person. Open to relocation.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

Description: International College of Health Sciences (ICHS) is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive administrative and strategic support to the Dean of the BSN Program. This position plays a critical role in ensuring the program's efficient operation by coordinating key academic and administrative activities. The ideal candidate will demonstrate professionalism, sound judgment, and discretion in handling sensitive information and will thrive in a fast-paced academic environment committed to excellence in healthcare education and leadership support. Purpose The Administrative Assistant to the Dean of the BSN Programs provides high-level administrative and strategic support to advance the program's academic, operational, and strategic objectives. This role serves as a trusted partner to the Dean, managing complex workflow priorities, coordinating internal and external communications, and handling highly sensitive and confidential information with the utmost discretion. The Administrative Assistant plays a critical role in facilitating information flow, supporting program initiatives, and ensuring efficient program operations through exceptional organizational, logistical, and interpersonal skills. Responsibilities Administrative Support Provide high-level administrative and operational support to the Dean of the BSN Program to ensure efficient day-to-day and long-term program operations. Manage the Dean's calendar, schedule meetings, and coordinate logistics; prepare agendas, record minutes, and track action items to support timely decision-making and follow-through. Screen, prioritize, and respond to communications from students, faculty, staff, and external stakeholders, exercising sound judgment and discretion. Draft, edit, and format professional correspondence, reports, presentations, accreditation-related documents, and other materials on behalf of the Dean. Coordinate and support faculty meetings, academic events, accreditation activities, and special projects aligned with program goals and institutional priorities. Serve as a primary liaison between the Dean and faculty, administrative leadership, students, and external partners to facilitate effective communication and collaboration. Information and Record Management Maintain and continuously update filing systems, contact databases, and administrative records, ensuring accuracy and confidentiality. Organize and safeguard confidential materials, ensuring compliance with company policies and relevant laws and regulations. Coordinate flow and distribution of information, ensuring all deadlines are met. Operational Coordination Support student satisfaction initiatives by assisting with student inquiries, tracking concerns, and facilitating timely communication between students, faculty, and program leadership. Assist with clinical scheduling coordination by supporting the organization of clinical placements, maintaining schedules, and communicating updates to students and faculty as directed by the Dean. Support student management processes by coordinating documentation, tracking program requirements, and assisting with issue resolution in collaboration with academic and clinical leadership. Manage program-related administrative resources and supplies to ensure smooth daily operations of the BSN program office. Coordinate logistics for BSN program meetings, student-facing events, and clinical or academic planning or testing sessions. Other Duties Respond promptly and professionally to routine inquiries from students, faculty, staff, and external partners, ensuring accurate information and a positive experience. Undertake additional projects and responsibilities as assigned to support the Dean of the BSN Program and advance academic, clinical, and student-focused program operations. Requirements: Requirements Qualifications Education / Experience / Knowledge Proven administrative experience required, prior experience in healthcare or clinical environments highly desirable. Required Skills: Demonstrated ability to manage highly sensitive and confidential academic, student, and personnel information with professionalism and integrity. Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, clinical partners, and institutional leadership. Exceptional organizational, multitasking, and time-management skills to support complex academic and clinical program operations. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with higher education systems, learning management platforms, or student information systems preferred. High level of professionalism, discretion, and sound judgment in supporting senior academic leadership. Ability to work both independently and collaboratively in a fast-paced academic environment, managing multiple priorities, deadlines, and competing demands. Physical Requirements: Full-time, salaried position; may require evening or weekend availability as needed to provide administrative support. Ability to stand for extended periods; frequently required to sit, reach, climb, stoop, kneel, crouch, or lift up to 50 pounds unassisted. Additional Information:At no time may work be performed, or computer systems accessed, from outside of the U.S. Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note that the responsibilities outlined in this job description are not exhaustive and may be supplemented as necessary.International College of Health Sciences provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards. Administrative Support * Coordinates and maintains the Dean's schedule, ensuring efficient time management. * Schedules meetings, appointments, and events, prioritizing critical engagements. * Performs all clerical hiring tasks, schedule interviews and onboarding. * Assists with other PBA departments on upcoming meetings and projects. * Assists with FEFs and other Dean obligations. * Oversees RSB scholarship administration. * Organizes all ancillary events, graduation for the department. Accounting * Completes and reconciles purchasing statements. * Tracks and processes travel expenses. * Tracks all special event expenses. * Manages all accounts activity. * Directs faculty expenses. * Carries out payroll LOI and overloads. Office Management * Oversees student reception. * Manages office supplies. * Oversees building maintenance and workorders. * Coordinates and updates digital screens. * Serves as lead for all Jenzabar activities. Curriculum Catalog * Updates all faculty forms. * Updates all catalog changes and edits. * Responds to faculty needs and schedules.

JobID: 210699696 JobSchedule: Full time JobShift: : Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least three years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Requirements Essential Duties and Responsibilities · Receive memorabilia (MEM) and move to secured area for processing · Maintain subject list/transfer list, as requested · Process the MEM, separating, identifying, issuing and/or storing in secured area · Compare items received with the subject list/transfer list provided by the customer · Verify that the quantities stated on the receiving documents are accurate · Update the subject list/transfer list, Issuing Cage Tracker and inventory list as needed. · Report to the Asset Management Coordinator regarding shortages, overs, inventory as needed · Receive into the issuing cage high value cards that have been collated · Hand count quantities and compare them to the engineer's mix. · Report discrepancies to the Asset Management Coordinator. · Track inventory of collated cards into the issuing cage and obtain signature release of items to production. · Inspect, and process incrementals and returns. · Notify Asset Management Coordinator of returns · Quarantine in the secured area, defective cards and/or MEM that are waiting to be destroyed or returned to the customer. · All other duties as assigned Required Skills and Abilities High School Diploma or General Education Degree (GED) Epace workflow system Microsoft Office Bi-lingual is a plus Physical Requirements Ability to stand for extended periods while operating equipment Capable of lifting up to 40 pounds Fine motor skills for precise adjustments to machinery Visual acuity to inspect fine details and color accuracy Work Environmental Factors Full-time position with some flexibility required for urgent projects Climate-controlled production environment May involve exposure to machinery noise and heated equipment Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Volunteer Time Off Location specific benefits should go here! Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. All applicants must be 18 years of age or older. Visit us today at mittera.com or stop by and fill out an application at Mittera location near you!

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

works 20 hours a week, evening and weekends. The purpose of this classification is to perform diverse clerical duties in an administrative or operations division of a large department including data-entry, customer relations, routine bookkeeping, program coordination, and administrative services work. Duties require a working knowledge of department operations and policies and procedures. Job duties vary by incumbent and department assignment.The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Answers telephone lines and greets the general public; directs incoming calls to appropriate staff and takes messages; provides assistance to persons with inquiries, problems, or complaints which requires a working knowledge of departmental policies and procedures. Coordinates scheduling of services and programs; processes registrations and furnishes information regarding services, program or event; receives and processes applications and fees; prepares daily deposits; maintains related records. Contacts customers, local businesses, contractors, vendors, banks, service providers, city residents, and the general public regarding department services and operations; processes public information requests, researches current and historical records. Drafts correspondence, memos, standard reports and other documents for department staff. Receives, and reviews various administrative forms and documents such as time sheets, expense forms, personnel authorizations, purchase requisitions, training and certification records, and others to ensure completeness and accuracy. Prepares, processes, and maintains various records and forms including purchase requisitions and purchase orders, invoices, department attendance and payroll records, travel forms, training records, vehicle and property records, work orders and service requests. Maintains petty cash funds for department administration. Coordinates office schedule and maintains central events calendars for the department; maintains office log books; circulates and maintains office newspapers, journals, newsletters, and other resource materials. Receives and processes applications for business and occupational licenses, alarm decals, building permits, and others; receives payments and posts cash receipts; reconciles and balances accounts; issues or mails licenses or permits. Prepares and mails billing statements for departmental services and charges; receives and processes customer payments in person and by mail; tallies daily cash receipts; reconciles and balances account; handles delinquent account billings and notices. Posts journal entries to general ledger accounts; balances and reconciles trial balances; maintains financial records and forms; coordinates accounting activity with Finance Department. Compiles and gathers data for monthly and year-end reports. Performs data-entry work in establishing and maintaining budget records, balance sheets, cross-connection reports, and other financial documents using computer spreadsheet applications. Establishes and maintains customer account records, police records, court records, and others using computer database management applications; adds, deletes and changes account information; makes corrections and adjustments; prints and sorts account records; processes violation and hearing notices. Types various documents including correspondence, memos, bid specifications, certificates, deeds, work orders, applications, tables, lists, budgets, notices, affidavits, certifications, public records; researches, copies, collates, and sorts documents; faxes and mails documents. Orders supplies and materials for department operations; receives and checks incoming shipments for accuracy; processes invoices for payment; maintains automated inventory records. Uses a two-way radio to perform dispatch and radio communication duties. ADDITIONAL FUNCTIONS Provides back-up assistance to receptionists, other clerical staff, customer relations and other staff as needed. Performs other related duties as required. High school diploma or valid equivalent AND two (2) years experience and/or training involving related clerical, data-entry, or customer service work. COMMUNICATION COMPETENCIES Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Communication Competencies / K.S.A.'s * Knowledge of administrative policies & procedures. * Demonstrative ability to provide high quality customer service. * Demonstrative ability to evaluate issues and recommend reasonable solutions. * Ability to accurately, effectively, and respectfully communicate digitally, orally, and in writing. * Ability to accurately perform general and specific clerical and administrative functions. * Ability to multitask and manage a varied workload. * Ability to operate computers, office equipment. * Ability to utilize Microsoft Office and other software appropriate to department functions. * Demonstrated ability to establish and maintain effective and harmonious working relationship with all persons interacted with during the performance of duties. Physical and Sensory Requirements / Environmental Factors Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, visual cues or signals. All tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). Title I of the Americans with Disabilities Act (ADA)protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. VETERANS' PREFERENCE: Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

Looking for a Bilingual (English/Spanish) Jr. Account Executive / Admin to work for a dynamic boutique agency headquartered in Fort Lauderdale. Fast-paced, fun and rewarding environment! General Qualifications: The candidate considered for the Jr. AE/ Admin position must be detail and results oriented, highly innovative, eager to learn new things and have the ability to excel at multiple assignments in a fast paced, entrepreneurial environment. He/she must: - Be professional and courteous in all agency dealings both internally and with clients, includes verbal, written and non-verbal (attire) interactions - Possess strong communication (verbal and written) skills - Have a strong sense of initiative and ability to work under pressure - Detail oriented with excellent follow through skills - Apply creative thinking to grow the business and find new opportunities for clients - Be Bilingual (English/Spanish) In order to excel in this position, the candidate must possess or be willing to learn & excel at: - Public and Media Relations including the knowledge of or the ability to learn and implement Public and Media Relations principals, procedures and processes according to Agency vision. - Strong knowledge in PC and Mac Programs and Design software's such as: * Word, Excel, PowerPoint, Outlook- Strong knowledge of strategy and implementation of social media campaigns including Facebook/Twitter/LinkedIn/YouTube There are three specific areas of responsibility for this candidate outlined below: 1. L2L Administrative 2. Existing Clients 3. New Business Existing Clients L2L Administrative: - Provide overall support as needed - Maintain L2L databases, master media list, vendor list, upkeep of social networking accounts with periodic updates/checks to ensure accuracy - Update L2L website on a regular basis - Suggest ways for improvement and efficiencies in all processes that will benefit agency Existing Clients: - Ensure to be involved and knowledgeable in client business including reading up on client, category and trends and sharing any thoughts/insights with team. - With above insight, must actively participate in agency/client brainstorm and idea generating sessions - Assist in coordinating client meetings and preparation for meetings including but not limited to: research, planning, logistics, presentation materials, transportation, guests, speakers, vendors, etc. - Preparing program recaps per agency and client requirements. - Deliver comprehensive Public Relations and Communications goals including: o Media alerts, advisories, releases o Pitch to media and other outlets o Follow-through - Active participation in client and/or internal client related meetings, ensure the taking of detailed notes in order to prepare accurate and timely meeting recaps and agreements. - Prepare client required deliverables in a timely manner. Examples: POV's, presentations New Business: - Ensure that preliminary and necessary research is conducted that will ensure knowledge about new biz prospect including company history, vision, key challenges, competitors, etc. - Transform information into a clear, concise and well organized format with implications to the group - Working within existing templates, prepare proposals that meet agency objectives and standards. - Coordinate and implement agency initiatives including releases through Constant Contact (or other) including design, content and final release upon approval. - Coordinate and implement agency-networking events. - Attend networking events as needed and as available. - Permanently search for opportunities to grow the existent client and reinforce ongoing projects. Job Type: Full-time Preferred experience: Marketing, Public Relations, Advertising, Office Administration: 1 year Additional Information All your information will be kept confidential according to EEO guidelines.

Company Name: Baker Concrete Construction, Inc **Req ID** : 6897 **Travel:** Up to 25% **Number of Openings:** 1 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. **Summary** The **Executive Assistant** to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7. **Roles and Responsibilities** The **Executive Assistant** will perform the following duties in a safe, productive, and effective manner: + Schedules appointments and events for CEO/President, both internal and external + Keeps master calendar of all company and key association events for reference + Coordinates all travel + Answers calls; responds to requests + Handles all confidential materials + Ensures proper filing of documents + Completes preliminary reviews of magazines, documents, etc. Highlights critical materials + Prioritizes reading materials and recommends distribution for other party review + Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedback + Serves as "ghost-writer" for CEO/President, as needed + Manages projects as assigned + Tracks and submits CEO/President expenses + Attends CEO/President meetings and on occasion "fills-in" for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience + Provides reminders and tickler systems to ensure CEO/President follows-through on commitments + Helps to identify things that are "front burner" and "back burner" items + Acts as liaison between CEO/President and co-workers + Provides administrative support to other executives on an as-needed basis + Participates in professional organizations and events as requested + Interfaces with Board of Directors + Attends Board meetings and maintains all documentation + Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group + Supports Board members as needed **Requirements** + Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience + Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint **The following competencies are needed to successfully perform this job:** + Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations + Ability to read and comprehend instructions, correspondence, and memos + Ability to prepare and write reports, business correspondence, and procedures + Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers + Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc. + Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages + Ability to work with people individually or in group settings + Ability to provide outstanding customer service and operate as a "concierge" + Confidential, trustworthy, honest, and loyal + Resourceful + Energetic; has a "drive" + Possesses a value system that is fair, firm, and consistent + Poised, professional, yet "down-to earth" + Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists + Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form + Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions + Ability to prioritize and multi-task At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing ************************ or calling ************** and asking for HR.

Job Objective As a Administrative Associate for Watches of Switzerland Group, you will play a key role in ensuring that all areas of administration within the showroom are kept in line with company procedures. You will be a dedicated and committed team player offering a consistent support to the showroom and clients; with a passion for delivering excellent client service ensuring that everyone has an amazing experience in our Showrooms. Responsibilities As a Showroom Administrator you will be responsible for ensuring all areas of administration within the showroom are kept in line with company procedures You will be using your excellent interpersonal skills and passion for the business to engage with clients and colleagues You will be well presented at all times with a positive "can do" attitude; delivering excellent client service to everyone that you meet, you will play a key role in the Showroom's success! Ensuring all administrative tasks and related documentation adheres to Company Audit and Security procedures, including stock control, end of day paperwork and banking Ensuring enquiries and orders are dealt with in an efficient manner Managing all internal stock and repair systems in line with audit procedures Ensuring quality housekeeping and efficient set up in all admin associated areas of the showroom Answering and directing telephone enquiries Delivering an exceptional client experience Completion of relevant training via e-learning Adhering to company dress code Other duties and responsibilities as assigned Knowledge and Skills Required Experience * Watch product knowledge * Visual merchandising skills Skills * Excellent planning and organisational skills * IT literate * Flexible and adaptable to change * Motivated, proactive and dedicated * Excellent interpersonal and communication skills Documents * Showroom Admin.pdf (114.53 KB) * Apply Now

We are seeking very fashionable, fun, outgoing, and experienced key holders and sales associates for our women's contemporary boutique in NYC. You must possess the following: Proven Track Record of Wardrobing Clients Clienteling Fashionable but not outlandish Outgoing personality Love fashion and people Experience in selling women's clothing Happy/Positive person Key holder Open and close the stores. Conduct company opening and closing procedures per company guideline. Must have 2 years plus experience. Must be able to wardrobe/style your customers. Must develop your staff. Lead by example. Bring your positive attitude and expertise to the company. Sales Associates Work directly with clientele. Must be outgoing and use your strong fashion abilities to wardrobe our clients. Develop strong relationships with clients so they come back to see you over and over! Able to work in a fast pace environment. Compensation: $9-$14 an hr Job Types: Full-time, Part-time Job Types: Full-time, Part-time Qualifications Must have 2 years plus experience. Must be able to wardrobe/style your customers. Must develop your staff. Lead by example. Bring your positive attitude and expertise to the company. Additional Information All your information will be kept confidential according to EEO guidelines.

Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least three years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

Mittera is looking for a Asset Management Assistant to join our growing team! Assist with the security, receiving, inspection, identification, filing, distribution, and inventory of memorabilia and high value cards. Requirements Essential Duties and Responsibilities * Receive memorabilia (MEM) and move to secured area for processing * Maintain subject list/transfer list, as requested * Process the MEM, separating, identifying, issuing and/or storing in secured area * Compare items received with the subject list/transfer list provided by the customer * Verify that the quantities stated on the receiving documents are accurate * Update the subject list/transfer list, Issuing Cage Tracker and inventory list as needed. * Report to the Asset Management Coordinator regarding shortages, overs, inventory as needed * Receive into the issuing cage high value cards that have been collated * Hand count quantities and compare them to the engineer's mix. * Report discrepancies to the Asset Management Coordinator. * Track inventory of collated cards into the issuing cage and obtain signature release of items to production. * Inspect, and process incrementals and returns. * Notify Asset Management Coordinator of returns * Quarantine in the secured area, defective cards and/or MEM that are waiting to be destroyed or returned to the customer. * All other duties as assigned Required Skills and Abilities * High School Diploma or General Education Degree (GED) * Epace workflow system * Microsoft Office * Bi-lingual is a plus Physical Requirements * Ability to stand for extended periods while operating equipment * Capable of lifting up to 40 pounds * Fine motor skills for precise adjustments to machinery * Visual acuity to inspect fine details and color accuracy Work Environmental Factors * Full-time position with some flexibility required for urgent projects * Climate-controlled production environment * May involve exposure to machinery noise and heated equipment Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: * Medical * Dental * Vision * Life and AD&D Policies * Short and Long-Term Disability * 401K with Company Match * Paid Time Off * Paid Volunteer Time Off * Location specific benefits should go here! Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. All applicants must be 18 years of age or older. Visit us today at mittera.com or stop by and fill out an application at Mittera location near you!

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: * Assist in the daily operation of the management office, following established company procedures and guidelines. * Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. * Respond to all emails appropriately and promptly. * Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. * Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. * Maintain and update information in VertiLink (Property Management Software) and other association databases. * Provide general office support, including processing print jobs, scanning, and faxing. * Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. * Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. * Manage maintenance and purchase requests, including processing applications and other property-specific forms. * Assist in producing meeting minutes for board meetings. * Code and enter all invoices for the community. * Collaborate with committees and committee chairpersons. * Provide daily interaction and support to owners. * Post all agendas to the proper physical locations and the website. * Process vendor packets for all vendors and monitor vendor license and insurance expiration. * Coordinate and reserve conference room events. * Undertake special projects as instructed. Requirements * Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). * Professional communication skills (phone, interpersonal, written, verbal, etc.). * Exceptional customer service skills. * Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). * Bilingual proficiency is preferred. * 2 years of experience in property management is preferred. * General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: * Fully paid medical insurance * Voluntary dental, vision, life insurance, and short-term disability * 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Travel: Up to 25% Number of Openings: 1 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. Summary The Executive Assistant to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7. Roles and Responsibilities The Executive Assistant will perform the following duties in a safe, productive, and effective manner: * Schedules appointments and events for CEO/President, both internal and external * Keeps master calendar of all company and key association events for reference * Coordinates all travel * Answers calls; responds to requests * Handles all confidential materials * Ensures proper filing of documents * Completes preliminary reviews of magazines, documents, etc. Highlights critical materials * Prioritizes reading materials and recommends distribution for other party review * Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedback * Serves as "ghost-writer" for CEO/President, as needed * Manages projects as assigned * Tracks and submits CEO/President expenses * Attends CEO/President meetings and on occasion "fills-in" for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience * Provides reminders and tickler systems to ensure CEO/President follows-through on commitments * Helps to identify things that are "front burner" and "back burner" items * Acts as liaison between CEO/President and co-workers * Provides administrative support to other executives on an as-needed basis * Participates in professional organizations and events as requested * Interfaces with Board of Directors * Attends Board meetings and maintains all documentation * Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group * Supports Board members as needed Requirements * Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience * Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint The following competencies are needed to successfully perform this job: * Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations * Ability to read and comprehend instructions, correspondence, and memos * Ability to prepare and write reports, business correspondence, and procedures * Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers * Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc. * Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages * Ability to work with people individually or in group settings * Ability to provide outstanding customer service and operate as a "concierge" * Confidential, trustworthy, honest, and loyal * Resourceful * Energetic; has a "drive" * Possesses a value system that is fair, firm, and consistent * Poised, professional, yet "down-to earth" * Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form * Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions * Ability to prioritize and multi-task At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing ************************ or calling ************** and asking for HR. Nearest Major Market: Fort Lauderdale Nearest Secondary Market: Miami