Manager's assistant/administrative assistant jobs in Boynton Beach, FL

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

Administrative Assistant Job Description: President and Vice-Presidents Classification: Non - Exempt WC Code: 8868 Fifth Level Administrator Position Overview: The role of the Administrative Assistant provides comprehensive, high-level administrative support to the University President and Vice President of Operations. This assistance plays a crucial role in ensuring the smooth and effective execution of their responsibilities and tasks. The position requires exceptional organizational skills, proficiency in written and verbal communication, meticulous attention to details, the ability to maintain confidentiality, and the skill to manage various administrative tasks with a combination of professionalism and effectiveness. Additionally, multitasking is a core imperative for this position. Key Responsibilities: Communication Management: Promptly respond to daily communication via email and voicemail, addressing inquiries in a timely and professional manner. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of the position's activities. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies. Special Projects: Execute special projects assigned by the President or supervisor. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: 1. Complex Responsibilities: Independently manage complex and diverse tasks in support of the President and VP of Operations, including research, presentations, and proactive management of events and meetings involving multiple executives and teams. Calendar Management: Coordinate and manage the president's complex calendar, scheduling appointments, meetings, conferences, and travel arrangements. Anticipate scheduling conflicts and proactively adjust as needed. Communication Liaison: Maintain effective communication between the President/VP of Operations' office and internal departments. Serve as the primary point of contact for the president's office, handling correspondence, phone calls, and inquiries. Draft and proofread emails, letters, and reports on behalf of the president. 4. Meeting Support: Prepare agendas, materials, and presentations for meetings attended by the president. Record meeting minutes, distribute follow-up action items, and track deadlines. 5. Travel Coordination: Arrange domestic and international travel for the president, including transportation, accommodations, and itineraries. Ensure seamless logistical arrangements. 6. Relationship Management: Maintain positive relationships with university leadership, faculty, staff, students, alumni, trustees, donors, and external partners. 7. Board of Governors Assistance: Assist with the Board of Governors documentation. Facilitate communication and coordinate meetings, as necessary. 8. Confidentiality: Manage sensitive and confidential information with discretion and maintain the confidentiality of office discussions and decisions. Safeguard confidential documents and records. 9. Document Management: Organize and maintain electronic and physical files, ensuring efficient retrieval and secure storage of important documents. 10. Administrative Support: Provide administrative assistance, including preparing documents, reports, presentations, and spreadsheets. Assist in processing expense reports, invoices, and budget tracking. 11. Athletic Department Oversight: Support the Director of Athletics in managing budgetary and travel-related affairs within the Athletic Department. 12. Event Coordination: Assist in planning and coordinating events hosted by the president's office, such as receptions, dinners, and campus functions. 13. Project Assistance: Support special projects and initiatives led by the president. Conduct research, gather information, and prepare materials for strategic planning and decision-making. 14. Time Management: Assist the president in managing their time effectively, helping prioritize tasks and commitments to maximize productivity. 15. Task Delegation: Assist in delegating tasks within the office for efficient completion. Education and Experience Requirements: Associate's degree required; bachelor's degree strongly preferred. Minimum of two years' progressively responsible experience reporting to a President, Chief Executive Officer or senior manager and demonstrating a thorough knowledge and proven proficiency with office practices and procedures. Proven ability to oversee complex and sensitive functions with discretion is desirable, along with experience working unsupervised and being entrusted with making important decisions. Prior experience in higher education preferred. Qualifications: Excellent written and verbal communication skills for effective interaction with executives, stakeholders, and staff. Fluency in written, spoken, and read English/Spanish. 2 years of relevant experience supporting senior leadership in a high-volume, challenging environment. Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook and other specialized software. Proven discretion and confidentiality with sensitive company information. Excellent organizational skills with a proactive approach and prioritization ability. Continuous improvement mindset and an eye for efficiency enhancements. Ability to meet deadlines and work well under pressure. Ability to work in a team environment as well as independently and be self-driven. Prominent level of initiative, strong planning skills, detail-oriented, and a strong work ethic. Schedule: Monday - Thursday: from 12:00pm to 9:00pm Fridays - 10:00am to 7:00pm One Tuesday, every three months from 8:00 AM to 5:00 PM Job Type: Full Time

Job DescriptionKey ResponsibilitiesExecutive Support ● Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs. ● Prepare and proofread presentations, investor decks, and board materials. ● Coordinate travel logistics, meeting agendas, and itineraries (domestic and international). ● Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives. ● Draft correspondence, reports, and summaries with precision and professionalism. ● Support special projects across multiple business entities. Personal & Household Support ● Coordinate personal travel, family events, and vacations. ● Oversee household vendors and contractors (e.g., electrical, landscaping, maintenance). ● Handle errands such as dry cleaning, grocery deliveries, and local appointments. ● Maintain household budgets, schedules, and contacts when needed. ● Manage online orders, reservations, and occasional property-related projects. Confidentiality & Discretion ● Manage all matters - personal and professional - with absolute discretion, judgment, and sensitivity. ● Anticipate needs and resolve issues proactively without needing step-by-step direction. Qualifications ● 7 + years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment. ● Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred). ● Exceptional communication, writing, and organizational skills. ● Proven ability to manage multiple priorities with calm and efficiency. ● High level of emotional intelligence, professionalism, and confidentiality. ● Bachelor's degree preferred but not required; experience and discretion carry more weight. ● Local to South Florida with reliable transportation. Compensation & Benefits ● Salary: $110,000 - $120,000 base + bonus potential. ● Standard benefits package (medical, dental, PTO, and discretionary annual bonus). ● Opportunity to grow alongside a high-performing founder and be involved in both business and lifestyle management. Ideal Candidate Profile ● Polished yet approachable; equally comfortable in the boardroom or handling personal logistics. ● Entrepreneurial mindset - sees what needs to be done and does it. ● Comfortable with changing priorities and multiple active projects. ● Maintains absolute discretion and loyalty. ● Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards. Administrative Support * Coordinates and maintains the Dean's schedule, ensuring efficient time management. * Schedules meetings, appointments, and events, prioritizing critical engagements. * Performs all clerical hiring tasks, schedule interviews and onboarding. * Assists with other PBA departments on upcoming meetings and projects. * Assists with FEFs and other Dean obligations. * Oversees RSB scholarship administration. * Organizes all ancillary events, graduation for the department. Accounting * Completes and reconciles purchasing statements. * Tracks and processes travel expenses. * Tracks all special event expenses. * Manages all accounts activity. * Directs faculty expenses. * Carries out payroll LOI and overloads. Office Management * Oversees student reception. * Manages office supplies. * Oversees building maintenance and workorders. * Coordinates and updates digital screens. * Serves as lead for all Jenzabar activities. Curriculum Catalog * Updates all faculty forms. * Updates all catalog changes and edits. * Responds to faculty needs and schedules.

Veterans' Preference Applies EEO Statement The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services Non-Smoking The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum. This position is responsible for coordinating the Police Department's public records management program. This work involves primary responsibility for designing, implementing, administering and maintaining the program. Works under general supervision. Essential Job Duties The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. * Adhere to policies and procedures established by the City Clerk's Office and Police Department for all public records. * Provide assistance to staff for public records standards and guidelines. * Organize and maintain Police Department public records. * Develop and implement public records maintenance/storage alternatives in the form of computerized records imaging and/or micrographics, including indexing and related documentation. * Retrieve public records as needed. Deposit public records in accordance with state guidelines. * Respond to all public records requests in a timely manner, providing documents that have been redacted in accordance with the law. Work closely with the City Attorney's Office and City Clerk's Office to maintain and provide accurate public records responses to inquiries. * Fosters positive employee relations and employee morale on a City-wide basis. Minimum Qualifications * High school graduate,or GED certification. * Three (3) years of experience in the development, creation, implementation and maintenance of a public records management program; * Or an education equivalent to an Associate of Arts degree from an accredited college or university with major coursework in records management. * Possession of a valid Florida driver's license. * Certification as a Records Manager is highly desirable. Knowledge of principles of records management. Knowledge of the legal requirements of local, state and federal laws. Knowledge of a variety of office machines and equipment, including computer and related software. Knowledge of English, spelling, punctuation and mathematics. Ability to work independently and adhere to established policies and procedures. Ability to establish and maintain effective working relationships with employees and the general public. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment. The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues. A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications. Supplemental Information Physical Demands/Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk and stand. Ability to lift 50 pounds and use equipment associated with the storage of records in a warehouse environment(e.g. rolling ladder, lifts and other related or similar equipment). Specific vision abilities required by this job include close vision and the ability to adjust focus. Must possess manual dexterity, with ability to use computer keyboard for data entry at a prescribed rate of speed. Ability to sit at a desk and view a display screen for an extended period of time. Works inside in a climate-controlled environment. Also works in warehouse conditions with no natural light and potential for exposure to dust. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.

Requirements Essential Duties and Responsibilities · Receive memorabilia (MEM) and move to secured area for processing · Maintain subject list/transfer list, as requested · Process the MEM, separating, identifying, issuing and/or storing in secured area · Compare items received with the subject list/transfer list provided by the customer · Verify that the quantities stated on the receiving documents are accurate · Update the subject list/transfer list, Issuing Cage Tracker and inventory list as needed. · Report to the Asset Management Coordinator regarding shortages, overs, inventory as needed · Receive into the issuing cage high value cards that have been collated · Hand count quantities and compare them to the engineer's mix. · Report discrepancies to the Asset Management Coordinator. · Track inventory of collated cards into the issuing cage and obtain signature release of items to production. · Inspect, and process incrementals and returns. · Notify Asset Management Coordinator of returns · Quarantine in the secured area, defective cards and/or MEM that are waiting to be destroyed or returned to the customer. · All other duties as assigned Required Skills and Abilities High School Diploma or General Education Degree (GED) Epace workflow system Microsoft Office Bi-lingual is a plus Physical Requirements Ability to stand for extended periods while operating equipment Capable of lifting up to 40 pounds Fine motor skills for precise adjustments to machinery Visual acuity to inspect fine details and color accuracy Work Environmental Factors Full-time position with some flexibility required for urgent projects Climate-controlled production environment May involve exposure to machinery noise and heated equipment Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Volunteer Time Off Location specific benefits should go here! Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. All applicants must be 18 years of age or older. Visit us today at mittera.com or stop by and fill out an application at Mittera location near you!

Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

JobID: 210680956 JobSchedule: Full time JobShift: : Become an integral part of Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment. * Assist RD and Regional Business Manager with key reports, meetings, and presentations. * Produce high quality emails and messages to individuals at all levels of the organization. * Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. * Arrange and coordinate complicated domestic travel. * Organize all aspects of internal and external events, including catering, meeting setup, agendas and travel logistics. * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines. * Screen incoming calls and determine the level of priority, while using caution in dispensing information. * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access and general office support. * Handle regular activities without prompting and advise in advance with issues or delays. * Anticipate needs and proactively communicate on all issues. Required qualifications, capabilities, and skills * At least five years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Operate with a high degree of professionalism and expect a high level of advisor interaction * Manage the coordination and logistics of both internal and external meetings. * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * Experience supporting at the Managing Director level (or equivalent) or above * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Administrative Assistant Job Description: President and Vice-Presidents Classification: Non-Exempt WC Code: 8868 Fifth Level Administrator Position Overview: The role of the Administrative Assistant provides comprehensive, high-level administrative support to the University President and Vice President of Operations. This assistance plays a crucial role in ensuring the smooth and effective execution of their responsibilities and tasks. The position requires exceptional organizational skills, proficiency in written and verbal communication, meticulous attention to details, the ability to maintain confidentiality, and the skill to manage various administrative tasks with a combination of professionalism and effectiveness. Additionally, multitasking is a core imperative for this position. Key Responsibilities: Communication Management: Promptly respond to daily communication via email and voicemail, addressing inquiries in a timely and professional manner. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of the position's activities. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies. Special Projects: Execute special projects assigned by the President or supervisor. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: 1. Complex Responsibilities: Independently manage complex and diverse tasks in support of the President and VP of Operations, including research, presentations, and proactive management of events and meetings involving multiple executives and teams. Calendar Management: Coordinate and manage the president's complex calendar, scheduling appointments, meetings, conferences, and travel arrangements. Anticipate scheduling conflicts and proactively adjust as needed. Communication Liaison: Maintain effective communication between the President/VP of Operations' office and internal departments. Serve as the primary point of contact for the president's office, handling correspondence, phone calls, and inquiries. Draft and proofread emails, letters, and reports on behalf of the president. 4. Meeting Support: Prepare agendas, materials, and presentations for meetings attended by the president. Record meeting minutes, distribute follow-up action items, and track deadlines. 5. Travel Coordination: Arrange domestic and international travel for the president, including transportation, accommodations, and itineraries. Ensure seamless logistical arrangements. 6. Relationship Management: Maintain positive relationships with university leadership, faculty, staff, students, alumni, trustees, donors, and external partners. 7. Board of Governors Assistance: Assist with the Board of Governors documentation. Facilitate communication and coordinate meetings, as necessary. 8. Confidentiality: Manage sensitive and confidential information with discretion and maintain the confidentiality of office discussions and decisions. Safeguard confidential documents and records. 9. Document Management: Organize and maintain electronic and physical files, ensuring efficient retrieval and secure storage of important documents. 10. Administrative Support: Provide administrative assistance, including preparing documents, reports, presentations, and spreadsheets. Assist in processing expense reports, invoices, and budget tracking. 11. Athletic Department Oversight: Support the Director of Athletics in managing budgetary and travel-related affairs within the Athletic Department. 12. Event Coordination: Assist in planning and coordinating events hosted by the president's office, such as receptions, dinners, and campus functions. 13. Project Assistance: Support special projects and initiatives led by the president. Conduct research, gather information, and prepare materials for strategic planning and decision-making. 14. Time Management: Assist the president in managing their time effectively, helping prioritize tasks and commitments to maximize productivity. 15. Task Delegation: Assist in delegating tasks within the office for efficient completion. Education and Experience Requirements: Associate's degree required; bachelor's degree strongly preferred. Minimum of two years' progressively responsible experience reporting to a President, Chief Executive Officer or senior manager and demonstrating a thorough knowledge and proven proficiency with office practices and procedures. Proven ability to oversee complex and sensitive functions with discretion is desirable, along with experience working unsupervised and being entrusted with making important decisions. Prior experience in higher education preferred. Qualifications: Excellent written and verbal communication skills for effective interaction with executives, stakeholders, and staff. Fluency in written, spoken, and read English/Spanish. 2 years of relevant experience supporting senior leadership in a high-volume, challenging environment. Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook and other specialized software. Proven discretion and confidentiality with sensitive company information. Excellent organizational skills with a proactive approach and prioritization ability. Continuous improvement mindset and an eye for efficiency enhancements. Ability to meet deadlines and work well under pressure. Ability to work in a team environment as well as independently and be self-driven. Prominent level of initiative, strong planning skills, detail-oriented, and a strong work ethic. Schedule: Monday - Thursday: from 12:00pm to 9:00pm Fridays - 10:00am to 7:00pm One Tuesday, every three months from 8:00 AM to 5:00 PM Job Type: Full Time

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

The Facilities Administrative Assistant supports the facilities department and the Director of Facilities, reporting directly to the Director of Facilities and the President. The admin assistant is responsible for supporting the director of facilities in scheduling and organizing long range and day to day campus function and maintenance. The Admin Assistant is called to faithfully utilize their God-given gifts to support the school's mission and cultivate academic excellence rooted in Christian faith. The ideal candidate will be someone who thrives in collaboration, working effectively with the administrative team, faculty, staff, and parents to contribute to a purposeful, Christ-centered, and dynamic fulfillment of TKA's mission statement.

Looking for a Bilingual (English/Spanish) Jr. Account Executive / Admin to work for a dynamic boutique agency headquartered in Fort Lauderdale. Fast-paced, fun and rewarding environment! General Qualifications: The candidate considered for the Jr. AE/ Admin position must be detail and results oriented, highly innovative, eager to learn new things and have the ability to excel at multiple assignments in a fast paced, entrepreneurial environment. He/she must: - Be professional and courteous in all agency dealings both internally and with clients, includes verbal, written and non-verbal (attire) interactions - Possess strong communication (verbal and written) skills - Have a strong sense of initiative and ability to work under pressure - Detail oriented with excellent follow through skills - Apply creative thinking to grow the business and find new opportunities for clients - Be Bilingual (English/Spanish) In order to excel in this position, the candidate must possess or be willing to learn & excel at: - Public and Media Relations including the knowledge of or the ability to learn and implement Public and Media Relations principals, procedures and processes according to Agency vision. - Strong knowledge in PC and Mac Programs and Design software's such as: * Word, Excel, PowerPoint, Outlook- Strong knowledge of strategy and implementation of social media campaigns including Facebook/Twitter/LinkedIn/YouTube There are three specific areas of responsibility for this candidate outlined below: 1. L2L Administrative 2. Existing Clients 3. New Business Existing Clients L2L Administrative: - Provide overall support as needed - Maintain L2L databases, master media list, vendor list, upkeep of social networking accounts with periodic updates/checks to ensure accuracy - Update L2L website on a regular basis - Suggest ways for improvement and efficiencies in all processes that will benefit agency Existing Clients: - Ensure to be involved and knowledgeable in client business including reading up on client, category and trends and sharing any thoughts/insights with team. - With above insight, must actively participate in agency/client brainstorm and idea generating sessions - Assist in coordinating client meetings and preparation for meetings including but not limited to: research, planning, logistics, presentation materials, transportation, guests, speakers, vendors, etc. - Preparing program recaps per agency and client requirements. - Deliver comprehensive Public Relations and Communications goals including: o Media alerts, advisories, releases o Pitch to media and other outlets o Follow-through - Active participation in client and/or internal client related meetings, ensure the taking of detailed notes in order to prepare accurate and timely meeting recaps and agreements. - Prepare client required deliverables in a timely manner. Examples: POV's, presentations New Business: - Ensure that preliminary and necessary research is conducted that will ensure knowledge about new biz prospect including company history, vision, key challenges, competitors, etc. - Transform information into a clear, concise and well organized format with implications to the group - Working within existing templates, prepare proposals that meet agency objectives and standards. - Coordinate and implement agency initiatives including releases through Constant Contact (or other) including design, content and final release upon approval. - Coordinate and implement agency-networking events. - Attend networking events as needed and as available. - Permanently search for opportunities to grow the existent client and reinforce ongoing projects. Job Type: Full-time Preferred experience: Marketing, Public Relations, Advertising, Office Administration: 1 year Additional Information All your information will be kept confidential according to EEO guidelines.

Company Name: Baker Concrete Construction, Inc **Req ID** : 6897 **Travel:** Up to 25% **Number of Openings:** 1 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. **Summary** The **Executive Assistant** to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7. **Roles and Responsibilities** The **Executive Assistant** will perform the following duties in a safe, productive, and effective manner: + Schedules appointments and events for CEO/President, both internal and external + Keeps master calendar of all company and key association events for reference + Coordinates all travel + Answers calls; responds to requests + Handles all confidential materials + Ensures proper filing of documents + Completes preliminary reviews of magazines, documents, etc. Highlights critical materials + Prioritizes reading materials and recommends distribution for other party review + Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedback + Serves as "ghost-writer" for CEO/President, as needed + Manages projects as assigned + Tracks and submits CEO/President expenses + Attends CEO/President meetings and on occasion "fills-in" for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience + Provides reminders and tickler systems to ensure CEO/President follows-through on commitments + Helps to identify things that are "front burner" and "back burner" items + Acts as liaison between CEO/President and co-workers + Provides administrative support to other executives on an as-needed basis + Participates in professional organizations and events as requested + Interfaces with Board of Directors + Attends Board meetings and maintains all documentation + Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group + Supports Board members as needed **Requirements** + Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience + Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint **The following competencies are needed to successfully perform this job:** + Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations + Ability to read and comprehend instructions, correspondence, and memos + Ability to prepare and write reports, business correspondence, and procedures + Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers + Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc. + Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages + Ability to work with people individually or in group settings + Ability to provide outstanding customer service and operate as a "concierge" + Confidential, trustworthy, honest, and loyal + Resourceful + Energetic; has a "drive" + Possesses a value system that is fair, firm, and consistent + Poised, professional, yet "down-to earth" + Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists + Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form + Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions + Ability to prioritize and multi-task At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing ************************ or calling ************** and asking for HR.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. We are seeking a highly organized and proactive Marketing Administrative Assistant to join the accounting team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. Replies are given within 24 hours, so apply today for immediate consideration. Duties/Responsibilities: General Marketing Responsibilities Plan and manage internal and external meetings, including coordinating dates/times, reserving conference rooms, and ensuring marketing materials are prepared and available for attendees. Liaise with vendors to order and maintain inventory of B&P branded collateral. Respond to inquiries from other offices regarding firm materials and collateral. Prepare marketing packages for client meetings, events, seminars, and other necessary purposes. Maintain the Marketing Department calendar in Outlook. Marketing Collateral, Email Communications, and Social Media Create and distribute email campaigns and invitations using Vuture email marketing tool. Assist in developing client alerts, advisories, flyers, and other firm communications. Coordinate the scheduling and distribution of email and social media marketing communications. Support Zoom webinars, including setup and hosting as needed. Event Support Organize and assist with event-specific tasks, including registration lists, name tags, invitations, and follow-ups for firm and firm-sponsored events. Ensure supplies, including giveaway items, signage, and branded collateral, are displayed at events. Provide onsite event support when necessary, assisting with logistics and coordination. Client Relationship Management (CRM) Database & List Management Assist CRM administrator with updating and editing mailing lists as required. Any and all other duties as may be required in support of Marketing Department functions, events or operations. Required Skills/Abilities: The ideal candidate for this position will be a proactive, client-focused individual who thrives in a fast-paced, dynamic environment. Must be able to handle multiple tasks simultaneously, think critically under pressure, and collaborate effectively with team members. Strong problem-solving abilities, organizational skills, and keen attention to detail are essential. A strong command of the English language, including excellent spelling and grammar, is essential. Preferred Software Knowledge: Proficiency in Microsoft Office Suite, Hootsuite, WordPress, and Zoom is required, while experience with Adobe Creative Suite is a plus. The role also requires the ability to quickly learn proprietary software and manage files and workflow efficiently. Education: Bachelor's Degree in Marketing or Communications required. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal Assistant Company: Palm Health Resources About Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain files, records, and correspondence. Prepare and edit documents, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Personal Assistance: Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations. Manage personal AR tasks for CEO. Coordinate household services or maintenance as needed. Handle miscellaneous personal projects and tasks. Office Management: Maintain office supplies and ensure the workspace is organized and functional. Support event planning or coordination of company meetings and team activities. General Support: Conduct research, gather information, and compile data for projects. Handle ad-hoc tasks and provide proactive solutions to streamline operations. Qualifications: Proven experience as an administrative or personal assistant. Excellent organizational and time-management skills. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. Ability to maintain confidentiality and exercise discretion. Proactive and resourceful with a positive, can-do attitude. Availability to work 15-20 hours per week with flexibility to accommodate varying schedules. What We Offer: Competitive hourly rate.$15-20 per hour Flexible work schedule to balance professional and personal commitments. Opportunity to work with a dynamic and supportive team. Potential for growth within the company. How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to [Insert Application Email or Portal Link]. Palm Health Resources is an equal opportunity employer.

We are seeking very fashionable, fun, outgoing, and experienced key holders and sales associates for our women's contemporary boutique in NYC. You must possess the following: Proven Track Record of Wardrobing Clients Clienteling Fashionable but not outlandish Outgoing personality Love fashion and people Experience in selling women's clothing Happy/Positive person Key holder Open and close the stores. Conduct company opening and closing procedures per company guideline. Must have 2 years plus experience. Must be able to wardrobe/style your customers. Must develop your staff. Lead by example. Bring your positive attitude and expertise to the company. Sales Associates Work directly with clientele. Must be outgoing and use your strong fashion abilities to wardrobe our clients. Develop strong relationships with clients so they come back to see you over and over! Able to work in a fast pace environment. Compensation: $9-$14 an hr Job Types: Full-time, Part-time Job Types: Full-time, Part-time Qualifications Must have 2 years plus experience. Must be able to wardrobe/style your customers. Must develop your staff. Lead by example. Bring your positive attitude and expertise to the company. Additional Information All your information will be kept confidential according to EEO guidelines.

The Front Desk Administrator serves as the frontline representative of the company office, responsible for delivering excellent customer service to clients, tenants, and visitors. This role involves managing front desk operations including greeting and assisting visitors, handling incoming calls, coordinating mail and package distribution, and supporting administrative tasks essential to the smooth running of office functions. The Receptionist maintains office supplies, ensures documentation and filing systems are accurately maintained. Strong communication skills, organizational skills, organizational ability, and professionalism are essential in this role to effectively support property management staff and engage with diverse clients, ensuring a positive office experience. RESPONSIBILITES · Greet and assist clients and tenants; facilitate check, mail, and package intake and distribution. · Receive and route all incoming phone calls, take messages, and provide general assistance. · Oversee mail operations including retrieval, sorting, scanning checks, signing for packages, and managing express and outgoing mail. · Manage office supply orders and inventory, including kitchen and bulk supplies, coordinate office equipment maintenance. · Continuously file, scan, and archive documents, ensuring compliance with document retention policies. · Provide administrative support for client meetings, tenant account inquiries, and property management tasks, direct clients and tenants to appropriate staff. Qualifications and Skills · Minimum of 1 year of front desk experience. · High School diploma or equivalent · Strong computer skills, experience with Office 365 (Microsoft Word, Excel, Adobe and Outlook) · Bilingual in English and Spanish · Exceptional Organizational Skills · Ability to work independently as well as collaboratively within a team setting.

Administrative Assistant Job Description: President and Vice-Presidents Classification: Non-Exempt WC Code: 8868 Fifth Level Administrator Position Overview: The role of the Administrative Assistant provides comprehensive, high-level administrative support to the University President and Vice President of Operations. This assistance plays a crucial role in ensuring the smooth and effective execution of their responsibilities and tasks. The position requires exceptional organizational skills, proficiency in written and verbal communication, meticulous attention to details, the ability to maintain confidentiality, and the skill to manage various administrative tasks with a combination of professionalism and effectiveness. Additionally, multitasking is a core imperative for this position. Key Responsibilities: * Communication Management: Promptly respond to daily communication via email and voicemail, addressing inquiries in a timely and professional manner. * Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of the position's activities. * University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies. * Special Projects: Execute special projects assigned by the President or supervisor. * Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. * Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: 1. Complex Responsibilities: Independently manage complex and diverse tasks in support of the President and VP of Operations, including research, presentations, and proactive management of events and meetings involving multiple executives and teams. * Calendar Management: Coordinate and manage the president's complex calendar, scheduling appointments, meetings, conferences, and travel arrangements. Anticipate scheduling conflicts and proactively adjust as needed. * Communication Liaison: Maintain effective communication between the President/VP of Operations' office and internal departments. Serve as the primary point of contact for the president's office, handling correspondence, phone calls, and inquiries. Draft and proofread emails, letters, and reports on behalf of the president. 4. Meeting Support: Prepare agendas, materials, and presentations for meetings attended by the president. Record meeting minutes, distribute follow-up action items, and track deadlines. 5. Travel Coordination: Arrange domestic and international travel for the president, including transportation, accommodations, and itineraries. Ensure seamless logistical arrangements. 6. Relationship Management: Maintain positive relationships with university leadership, faculty, staff, students, alumni, trustees, donors, and external partners. 7. Board of Governors Assistance: Assist with the Board of Governors documentation. Facilitate communication and coordinate meetings, as necessary. 8. Confidentiality: Manage sensitive and confidential information with discretion and maintain the confidentiality of office discussions and decisions. Safeguard confidential documents and records. 9. Document Management: Organize and maintain electronic and physical files, ensuring efficient retrieval and secure storage of important documents. 10. Administrative Support: Provide administrative assistance, including preparing documents, reports, presentations, and spreadsheets. Assist in processing expense reports, invoices, and budget tracking. 11. Athletic Department Oversight: Support the Director of Athletics in managing budgetary and travel-related affairs within the Athletic Department. 12. Event Coordination: Assist in planning and coordinating events hosted by the president's office, such as receptions, dinners, and campus functions. 13. Project Assistance: Support special projects and initiatives led by the president. Conduct research, gather information, and prepare materials for strategic planning and decision-making. 14. Time Management: Assist the president in managing their time effectively, helping prioritize tasks and commitments to maximize productivity. 15. Task Delegation: Assist in delegating tasks within the office for efficient completion. Education and Experience Requirements: * Associate's degree required; bachelor's degree strongly preferred. * Minimum of two years' progressively responsible experience reporting to a President, Chief Executive Officer or senior manager and demonstrating a thorough knowledge and proven proficiency with office practices and procedures. * Proven ability to oversee complex and sensitive functions with discretion is desirable, along with experience working unsupervised and being entrusted with making important decisions. * Prior experience in higher education preferred. Qualifications: * Excellent written and verbal communication skills for effective interaction with executives, stakeholders, and staff. * Fluency in written, spoken, and read English/Spanish. * 2 years of relevant experience supporting senior leadership in a high-volume, challenging environment. * Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook and other specialized software. * Proven discretion and confidentiality with sensitive company information. * Excellent organizational skills with a proactive approach and prioritization ability. * Continuous improvement mindset and an eye for efficiency enhancements. * Ability to meet deadlines and work well under pressure. * Ability to work in a team environment as well as independently and be self-driven. * Prominent level of initiative, strong planning skills, detail-oriented, and a strong work ethic. Schedule: * Monday - Thursday: from 12:00pm to 9:00pm * Fridays - 10:00am to 7:00pm * One Tuesday, every three months from 8:00 AM to 5:00 PM Job Type: Full Time