Manager's assistant/administrative assistant jobs in Bradenton, FL

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $23 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

Position is responsible for providing general administrative support for GE Aerospace Senior Leaders. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. Job Description ESSENTIAL RESPONSIBILITIES: * Assists with calendar management. * Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. * Will work in conjunction with the leader to ensure smooth day-to-day engagements. * Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. * Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. * Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. * Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. * May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. * Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. * Maintain filing and records management systems and other office flow procedures which may be confidential. * Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints * Helps support community responsibility events/activities. * Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. * Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. * Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. QUALIFICATIONS: * High school diploma / GED * This position requires U.S. citizenship status. * Experience: Minimum of 5 years' experience as an Executive Administrator. * Technical Skills: Min of 5 years experience: * Strong expertise in calendar management and scheduling. * Comprehensive knowledge of office management practices and modern communication technologies. * Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). * Skilled in data reporting using Excel, Access, and other data analysis tools. * Experience with database management, including accurate data input and updates. DESIRED CHARACTERISTICS: * Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. * Effective time management and organizational skills; able to balance multiple priorities. * Able to effectively interact and communicate with senior level management, corporate contacts and external customers. * Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. * Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. * Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. * Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-KS1 This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Office Manager/Admin Assistant | $55K-$75K + Discretionary Bonus Location: Tampa Bay Area | Hybrid (3-4 days in office) | Full-Time | Direct Hire Don't wait for the perfect opportunity to appear-position yourself for success by joining our talent network. At Taylor White, we work with a wide range of clients across industries, which means we're constantly receiving new and exciting openings. By submitting your resume, you'll enable our recruitment team to connect with you about roles that align with your career goals. Below is an example of the qualifications our clients typically seek for Office Manager/Admin Assistant positions. Why You'll Love Working Here: Competitive base salary: $55K-$75K (commensurate with experience) Discretionary annual bonus Free 24/7 parking in Hyde Park Casual, collaborative office culture with professional flexibility Opportunity to grow within the real estate industry Hybrid schedule: 3-4 days in office Note: This position does not currently offer benefits. If benefits are essential to your candidacy, please let us know so we can discuss options. What You'll Do: Oversee day-to-day office operations and administrative support Input and code invoices, track expenses, and assist with lease data entry in Yardi Coordinate property management and leasing tasks Maintain timelines, generate reports, and manage data entry Support the team with ad hoc projects and shifting priorities Occasionally interact with external stakeholders in a professional capacity What You Bring: 2+ years of office management or administrative experience Strong attention to detail and ability to multitask Basic Excel proficiency (data entry required; formulas/pivots/VLOOKUP a plus) Comfortable working in a small, close-knit team environment Ability to adapt to a laid-back office culture while maintaining professionalism when needed Interest in real estate is a plus, with potential to grow into expanded responsibilities Experience with Yardi or in the real estate industry is helpful but not required At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our deep industry knowledge and recruiting expertise mean we don't just understand what you're looking for-we know how to help you find it! Submit your resume today to be considered for upcoming opportunities. For more information, please visit ********************

Working Title: OPS Administrative Assistant I - 77907504 Pay Plan: Temp 77907504 Salary: $19-$20 per hour, Depending on experience Total Compensation Estimator Tool Florida Fish and Wildlife Conservation Commission (FWC) Fish & Wildlife Research Institute (FWRI) Administrative Assistant I - OPS Position $19-20 per hour, Depending on Experience 100 8th Avenue SE Saint Petersburg, FL Fish & Wildlife Research Institute/Marine Fisheries Research/Fisheries Independent Monitoring Administrative Assistant I - OPS 77907504 Saint Petersburg, Florida - $19-$20 per hour Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Minimum Qualifications: 2 years of professional direct experience in an administrative support position; or an associate degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience. Preferred Qualifications: Applicants having skill in the use of personal computers and MS Office Suite are highly desired. Duties require strong attention to detail, and the ability to follow-up and meet deadlines. Applicants having administrative or clerical experience with the State of Florida's procurement procedures, working knowledge of P-Card system and policies, are encouraged to apply and may be given preference. Requirements: Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate. Position Overview and Responsibilities: This is an administrative position providing high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries-Independent Monitoring (FIM) program at the Fish and Wildlife Research Institute (FWRI) St. Petersburg Headquarters. The incumbent will provide administrative support to the Fisheries-Independent Monitoring program and subsection as needed, coordinate administrative work and ensure the efficient operation and flow of administrative functions. The incumbent will be expected to assist with budget tracking, process purchasing card transactions and perform monthly invoice reconciliation, track purchasing activity and develop monthly reports on the budget status for administrator's review. The incumbent will process and track purchasing requisitions, Direct Orders, and payments; track and process fuel logs; maintain files and reference materials for rapid access; and act as a liaison with other FWC, FWRI, and FIM field offices. The incumbent will also handle incoming telephone calls and route or take messages as appropriate; ensure the timely submission of time records and performance reviews and review documents for accuracy; prepare travel requests and reimbursements for staff; monitor travel expenses and assist as backup travel coordinator as needed; maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the Fisheries-Independent Monitoring program and the Institute; be familiar with and disseminate to staff applicable FWC and FWRI rules, policies and procedures. The incumbent will be expected to participate in public outreach activities and assist with other FWC-FWRI programs as required. Knowledge, Skills and Abilities: Knowledge of using Microsoft Office Outlook, Word, Excel, and Adobe Pro. Possess good customer service, telephone, organizational, and clerical skills. Ability to organize files and other records; multi-task; prioritize and meet deadlines; compile and organize data; operate general office equipment (including personal computers); communicate effectively with the public and handle telephone calls in a courteous and effective manner; the ability to communicate both verbally and in writing; work independently; organize and coordinate work assignments; solve problems; establish and maintain effective working relationships; and understand and apply applicable rules, policies, and procedures. Why should I apply? The Benefits of Working for the State of Florida: * Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. . Health Premiums $25.00- Single / $90.00- Family Biweekly Low Cost $25,000 Life Insurance OPS FICA Alternative Retirement Plan On the Job Trainings Family and Medical Leave Act (FMLA) For a more complete list of benefits, visit ************************************** The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Description Legal Operations & Executive Administrative Assistant (Part Time, On-Premise) Are you a highly organized, proactive, detail-oriented task master who wants to work in an environment where those skills are appreciated? You'll be responsible for assisting the managing attorney with administrative duties such as documenting law office procedures, maintaining and closing client files, supporting law office operations, and organizing chaos. If you love the idea of stepping into a versatile role at a tech-savvy law firm and have the vision to see beyond a to-do list and anticipate needs, then this is the job for you. You'll need to have strong skills with Microsoft Office products, superb organization skills, experience working with a busy executive, and preferably some experience working in a small law office environment or another small business. More importantly, you'll need to have a passion for continual improvement and the desire to make an impact with your work. This is a part-time position that requires you to be on-site in our Tampa office. At Melnik Legal, we hire talented people based on their accomplishments, intellectual curiosity, and a strong alignment with our Core Values. Does this describe you: Quality is Job #1: I always strive for the best result through superior effort. I embrace the “measure twice, cut once” principle. I Own It: I act with integrity. I reject a “that's not my job” mentality. I pitch in, help out, and solve problems collaboratively. I do whatever it takes to get the job done. Mistakes to Mastery: I know mistakes happen. When they do, I acknowledge and learn from them. I pursue growth and learning daily. Positive and Professional: I cannot always control what happens. I can and will control how I respond. I always strive to have a positive mindset. 1% Rule: I am always looking for ways for the firm to improve. I embrace change. Excellent Client Experience: At the conclusion of the engagement, the client will return to us for future legal assistance and confidently refer their colleagues. At Melnik Legal, we care about you succeeding at our firm. In order for Melnik Legal to understand your skill levels and personality, we ask all candidates to take a skills and personality assessment. If you are not willing to take this assessment as part of your application process, please do not apply. Compensation: $30 hourly Responsibilities: Become a trusted collaborator with the attorney to understand the attorney's practice and leverage resources to remove administrative tasks from the attorney's plate. Have the vision to see beyond a to-do list and anticipate needs. Take ownership of multiple projects with shrewd attention to detail, and have the accountability to follow through. Document and improve existing procedures and processes, and create procedures and processes as needed. (We use SharePoint as a KB). Prepare and electronically distribute invoices to clients. Prepare engagement letters. Review and proofread correspondence and documents. Create and edit documents, including redlining changes and appropriately formatting and proofreading for grammar, spelling, and punctuation. Manipulate PDF documents, including reorganizing content on a PDF page. (We use Adobe Acrobat Pro). Assist with scheduling, managing deadlines, task management, and follow up on outstanding tasks and document status in the Firm's practice management solution. (We use PracticeMaster). Maintain accurate records in and close client files using the Firm's practice management solution. (We use PracticeMaster). Other assistant and operations duties as assigned. Qualifications: Understand and respect strict confidentiality requirements and obligations. Comfortable working in a small law office, directly with the managing attorney. Gain energy from learning and tackling new tasks. Be agile when faced with frequently changing needs, which will require proficiency in time management, project management, organization, and communication skills. Strong experience with Microsoft Office products (Outlook, Word, Excel, PowerPoint, and Teams), M365, and Adobe Acrobat. Excellent written and verbal communication skills to effectively convey information, strong grammar knowledge, and proficiency in proofreading with a keen eye for detail. 5+ years as an assistant, executive assistant, or in a position performing supportive duties. A glass-half-full outlook and a positive and professional demeanor. About Company Details You'll Want to Know: We offer an excellent benefits package to full-time employees, including health insurance (coverage for you is paid 100% by the firm), dental, vision, 401(k) with employer match, short- and long-term disability, life insurance, paid time off, and a home office allowance.

Job Description Financial Administrative Assistant (On-Site) Schedule: Monday - Friday, 8:00 am to 4:30 pm Experience: Insurance Background Preferred (No Sales, No License Required) Ready to Grow, Thrive, and Make a Difference? Alliance America, a trusted leader in wealth management and insurance services for over 40 years, is seeking a proactive, detail-oriented Administrative Assistant for our dynamic team. If you're an insurance or financial services professional who wants a fulfilling role that puts your organizational, service, and administrative talents to work-without selling insurance-this opportunity is for you. What You'll Do: Support agents and policyholders through every step of new business and in-force insurance operations Review and process insurance applications, handle policy changes, and track claims and billing Scrub documents, order exams, ensure records compliance, and maintain client databases Deliver outstanding customer service via phone, email, and chat-build rapport without pressure to sell Back up licensing and commission processes, handle mailings, and assist with agent questions Who You Are: 1-2 years' admin or customer service experience in insurance, investments, or financial services Excellent at multitasking, communication, and problem-solving Proficient in Microsoft Office and CRM software Organized, team-oriented, and ready to work onsite in a professional, fast-paced office What We Offer: Competitive pay, paid weekly (W-2) Health, dental, vision, and life insurance 401K with company match PTO, holiday, and vacation days Supportive office culture, stability, and career growth-with no sales calls Build your career in an environment where your skills help clients achieve financial security, you'll never have to sell, and your growth is just beginning. Apply today-become the backbone of our services and the trusted resource our clients count on. Alliance America - Where Service Meets Excellence.

Job Title: Admn : Secretaries & Admin Assist Schedule: 36 Hours\/ Week 8:00 AM to 5:30 PM from Monday thru Thursday 8:00 AM to 12:00 PM on Friday Pay Rate: $15\/hr Work address: Work Address: Bradenton 34208 Language Preferences: Prefer bilingual employees (Creole\/Spanish). Job: Computer, fax, copier, scanner, phone, calculator Microsoft office outlook Filing, cash drawer, payment collection, phone answering , customer service, bilingual \/ Spanish English, Typing data entry., follow directions Answer phone and transfer client to correct specialist, enter payments, reconcile daily cash drawer, file papers. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"633654155","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Government\/Military"},{"field Label":"Salary","uitype":1,"value":"15"},{"field Label":"City","uitype":1,"value":"Bradenton"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"34208"}],"header Name":"Administrative Assistant Clerical 669137","widget Id":"365208000000072311","is JobBoard":"false","user Id":"365208000000125003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"365208000007445012","FontSize":"12","google IndexUrl":"https:\/\/coherentstaffing.zohorecruit.com\/recruit\/ViewJob.na?digest=oIwz2wdJbkULaKTprPARFkz5S3BmMfaA0zsn0fA6ycg\-&embedsource=Google","location":"Bradenton","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"ml6q26972b1769bdc41fd886b8676f0a5bc6f"}

Become an integral part of Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant in Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job responsibilities Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Produce high quality emails and messages to individuals at all levels of the organization Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support internal CRM or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities, and skills 3 years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Executive Administrative AssistantPosition Overview:Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.Position Description: Duties & Responsibilities: · Handles a wide range of administrative and executive-support tasks spanning clerical, administrative, research, and operational functions. · Manages complex scheduling, calendar coordination, office administration, communication flow, information preparation, company records, data analysis, and representation of the Executive team to internal and external stakeholders. · Leads the organization and management of Board meetings and Board member communication. · Handles sensitive and confidential information with professionalism and discretion. · Maintains a full working understanding of the company's operations, procedures, and priorities. · Supports the CEO and CFO in managing high-level external relationships, ensuring communication is handled with maturity, professionalism, and sound judgment. · May be responsible for training and supervising lower-level administrative staff. · Uses discretion, sound judgment, and organizational knowledge to facilitate Executive activities and decision-making. · Manages simultaneous, multi-layered tasks-each individually simple, but collectively complex-while maintaining accuracy, organization, and prioritization. Minimum Knowledge, Skills & Abilities Required: Experience · Associate degree or equivalent required. · 3-5 years of administrative experience, or 2 years with additional specialized training and/or certification. · Prior Executive Assistant or Executive Administrator experience preferred but not mandatory. · Advanced proficiency with word processing, spreadsheets, and presentation/graphics software. · Ability to work independently within established procedures. Computer / Technical Skills · Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook). · Demonstrated ability to quickly learn and operate office software applications. · Experience using copiers, scanners, fax machines, and other office equipment. · Experience handling multi-line phone systems. Other Skills · Strong organizational ability and attention to detail. · Excellent written and verbal communication skills. · Professional telephone etiquette, including call screening and message handling. · Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines effectively. · Experienced in meeting scheduling, logistics coordination, and document management. WORKING CONDITIONS: Normal office environment Extending viewing of computer screens ESSENTIAL FUNCTIONS: Spends time at a computer workstation and desk. Moves throughout department or other locations to access or exchange information. May involve carrying loads up to 50 lbs. and being able to remain in a stationary position. May involve lowering oneself to file, and reaching, twisting or turning. Involves handling office materials, typing, writing and other tasks that require manual dexterity. Continuous listening. Ability to communicate information. This job may require accommodating different bodily movements and physical abilities. About Us: For more than 40 years, VenturEd Solutions (formerly part of Community Brands) has been supporting K-12 private and independent schools. We offer a comprehensive suite of software tools for admissions, enrollment, financial aid, tuition management, student information, communication, fundraising, and accounting. These tools empower schools to fulfill their missions and deliver exceptional educational experiences. Our leading software seamlessly integrates all aspects of school management, contributing to overall school success. Our suite of solutions includes Ravenna Admit, Ravenna Student Management, TADS, School and Student Services (SSS), Educate, TuitionPay, CampusPay, MySchoolWallet, and payment processing. Through collaborative partnerships with schools, we aim to enhance user experiences, streamline operations, and foster a strong sense of community. Our education solutions are flexible and customized to meet the unique needs of each school. Why Work Here?: Good People, Doing Good Things: Employees at VenturEd Solutions are techies and volunteers who strive to make the Company a great place to work. We dream big and are motivated to help our customers use the technology we create to improve the world around us. Medical, Dental & Vision Benefits Flexible Planned Paid Time Off Generous Sick Leave Purpose-Driven Culture Work-Life Balance Passionate About Community Involvement Company Paid Parental Leave Company Paid Short Term Disability Remote Flexibility

Incredible part-time opportunity available with Courtyard Modern Development! Our Sarasota, FL team is hiring an organized, accurate, and detail-oriented person to assist our owner as an Executive Administrative Assistant. You'll work 10 hours per week, handling the crucial clerical matters that keep our business running smoothly. This part-time position earns $20,000 - $25,000/year and has access to a company phone and office computer. Think you have what it takes? Keep reading to find out! YOUR SCHEDULE: You'll start off part-time, working from 8:00 am to 10:00 am, Monday through Friday. Depending on business needs and performance, this could become a full-time position! YOUR ROLE: As our part-time Executive Administrative Assistant, you'll work closely with our owner to manage critical day-to-day responsibilities and clerical matters. You'll have variety in your workdays, completing a wide range of tasks as assigned. This includes managing calendars, scheduling appointments, coordinating travel logistics, and handling general phone and email correspondence. You'll develop action items, assign them to team members, and follow up to make sure they complete their work on time. Attentive to detail, you'll also assist with preparing reports, organizing files, managing budgets, tracking office supplies, and other critical tasks. Interested? Here's what you need: 10+ years of proven experience as an executive assistant Residence in Sarasota Reliable, honest, and trustworthy personality Ability to work with and protect confidential information, including security, financial, and personal information BECOME OUR NEW EXECUTIVE ADMINISTRATIVE ASSISTANT! With three decades of experience in transforming homes, kitchens, luxurious cabinetry, and exquisite outdoor kitchen spaces, we are the reliable home improvement contractor you've been searching for! Our skilled team of industry-certified professionals works hand-in-hand to combine our talents, delivering exceptional custom products that stand out. Thanks to our unique design-build process, we consistently surpass our clients' expectations through high-quality workmanship and exceptional customer service. Apply for this clerical position today by completing our short initial form! Must be able to pass a background check and drug screen.

Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Location: On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. Essential Duties and Responsibilities: * Greets scheduled visitors and directs them to appropriate area or person * Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones * Composes and types of routine correspondence * Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files * Answers telephone calls, and arranges conference calls * Coordinates manager's schedule and makes appointments * Arranges and coordinates travel schedules and reservations * Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel * Researches, compiles, and analyzes data for special projects and various reports * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. * Makes copies of correspondence or other printed materials * Prepares outgoing mail and correspondence, including e-mail and faxes * Orders and maintains supplies, and arranges for equipment maintenance * May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations * Assist other AA's and other departments with administrative support as needed * Performs all other duties as assigned Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: * High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights * Medical with wellness incentives, dental, and vision * HSA with company match * Maternity and parental leave * Tuition reimbursement * Mentor program * 401(k) with 6% match * More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube

Job Description Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Monday - Friday Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Dentrix Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Monday - Friday Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Dentrix Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job Details FL Corporate Support - Tampa, FL Practice SupportDescription Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. Ensure fees are being paid at the negotiated rate. Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. Reset passwords and manage user accounts for insurance carrier websites per office requests. Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. Perform other duties, as assigned. Knowledge, Skills and Abilities: Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. Dental office or dental experience is preferred.

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

We are seeking a Full-time Orthodontic Office Receptionist who is friendly, reliable, self-motivated and highly organized. The candidate must be resourceful and able to multi-task in a fast paced environment. Job duties consist of, but are not limited to: Clerical duties and office operations (Phones, mail and payment processing), patient communication (Check-in/out). Qualifications: Outstanding written and verbal communication skills 3+ years of Experience in dental/medical scheduling Professional and positive demeanor with patients and other team members Computer Literate Knowledge of dental terminology is a plus Job Type: Full-time (34-40 per week) (On-site) Hours : 8:00am-5:15pm (M-TH) , 9:00am - 2:00pm (F) *NOTE: This is a FULL TIME position. The employee must be available to work the required employee hours. Benefits: 401(k) Paid time off Holiday Pay Employee discount Schedule: Day shift Monday to Friday Ability to commute/relocate: Local position in Clearwater, FL Education: High school or equivalent (Required) Experience: 1+ years of Administrative Assisting experience (Required) Competent in Microsoft programs/applications (Required)