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Manager's assistant/administrative assistant jobs in Broken Arrow, OK

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Manager's Assistant/Administrative Assistant
Operations Administrator Assistant
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  • Senior Administrative Assistant (Tulsa, OK, US, 74101)

    Bok Financial Corp 4.6company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Areas of Interest: Administrative; Business Banking Credit; Business Banking Underwriting; Commercial Banking; Commercial Banking, Business Banking; Commercial Banking, Commercial Real Estate; Commercial Banking, Energy; Commercial Banking, Food and Commodities; Commercial Banking, Health Care; Commercial Banking, Heavy Equipment; Commercial Banking, Syndications; Commercial Banking, TransFund Debit Card & Merchant Processing; Commercial Credit Specialist; Credit Administration; Credit Delivery; Loan Operations; Portfolio Management; Professional; Relationship Management Pay Transparency Salary Range: Not Available Application Deadline: 12/31/2025 BOK Financial Corporation Group includes BOKF, NA; BOK Financial Securities, Inc. and BOK Financial Private Wealth, Inc. BOKF, NA operates TransFund and Cavanal Hill Investment Management, Inc. BOKF, NA operates banking divisions: Bank of Albuquerque; Bank of Oklahoma; Bank of Texas and BOK Financial. Bonus Type Discretionary Formula Based Summary We've built a culture at BOK Financial where amazing people (like you) can bring their best, be their best and work for the best. You've come to the right place to grow your career. Job Description The Sr. Administrative Assistant provides full range of administrative support to members of the Senior Leadership Team. Assigned tasks are generally complex and diverse in nature requiring broad and comprehensive experience, skill, and knowledge of Bank's policies and practices. Operates independently and identifies administrative projects; performs considerable coordination and follow-through; sets priorities and procedures for accomplishing work assignment. Team Culture Work with outstanding, energetic team members and a company dedicated to your success, growth and advancement. A career with BOK Financial will provide you with opportunities and benefits that can only come from working for a trusted industry leader. How You'll Spend Your Time * You will develop, design and maintain information in spreadsheets and data base programs; distributing to key stakeholders and directed. * You will act as a liaison for department, updating schedules and calendars for division manager and other professionals. * You will schedule meeting and conferences making necessary arrangements for meeting rooms, equipment need and catering. * You will assist in research and development of special projects. * You will answer, screen and resolve calls from client and visitors. Education & Experience Requirements This level of knowledge is normally acquired through completion of an Associate's Degree and 2-4 years of experience or 6-7 years' equivalent office experience. * Proficient knowledge of: file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette * Advanced PC and Microsoft Office suite software application skills * General understanding of basic accounting principles in order to monitor budget expenditures and maintain accurate expense records for accounts payable and internal audits * Excellent understanding of department operating practices and procedures * Flexibility to handle multiple tasks simultaneously in a competent and professional manner Working Conditions & Physical Requirements Office - 20 lbs BOK Financial Corporation Group is a stable and financially strong organization that provides excellent training and development to support building the long term careers of employees. With passion, skill and partnership you can make an impact on the success of the bank, customers and your own career! Apply today and take the first step towards your next career opportunity! The companies in BOK Financial Corporation Group are equal opportunity employers. We are committed to providing equal employment opportunities for training, compensation, transfer, promotion and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, pregnancy status, sexual orientation, genetic information or veteran status. Please contact recruiting_********************* with any questions.
    $24k-32k yearly est. Easy Apply 55d ago
  • Executive Administrative Assistant

    Stand-By Personnel

    Manager's assistant/administrative assistant job in Claremore, OK

    Pay: $60,000 - $65,000/year Schedule: Monday-Thursday, 7:30 AM - 5:00 PM; Friday, 7:30 AM - 4:00 PM Job Type: Direct Hire Job Order # 122624 We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO - managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level. Key Responsibilities • Manage executive calendars, meetings, and schedules with accuracy and discretion. • Coordinate complex travel arrangements, including flights, hotels, and itineraries. • Prepare and process expense reports using Microsoft Excel and related tools. • Take and distribute meeting minutes, track action items, and follow up to ensure completion. • Support company events and community initiatives (occasional after-hours attendance required). • Maintain organized files, correspondence, and documentation for executive-level projects. • Handle confidential information with the utmost professionalism and discretion. Qualifications • Minimum 3 years of experience supporting executives or senior leadership. • Advanced proficiency in Microsoft Word and Excel required. • Strong written and verbal communication abilities. • Exceptional attention to detail, organization, and follow-through. • Experience in corporate travel booking and expense management. • Ability to anticipate needs, solve problems proactively, and build positive professional relationships. Why You'll Love This Role This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You'll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company. Job Order # 122624 Stand-By Personnel | Skilled Division Tulsa Office Locations: 4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017 If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview. Alternatively, you may submit your resume to [email protected]. Please be sure to reference the job number associated with the position you are applying for. Additional Benefits: • $50 Advance: Available after your first day of work • Referral Bonus: Ask us about our referral program! Receive up to $250 or more when you refer another associate. No caps on referral commissions! (after 80 hours of work) #SkilledJobs #WarehouseJobs #ManufacturingJobs #JobsInOklahoma #BlueCollarJobs #NowHiring #EntryLevelJobs #WeldingJobs #ConstructionJobs #IndustrialJobs #JobOpportunities #WorkWithUs #LaborJobs #JoinOurTeam #MachinistJobs #CareerGrowth #TulsaJobs #StaffingSolutions #claremore #jobsinclaremore Executive Administrative Assistant Pay: $60,000 - $65,000/year Schedule: Monday-Thursday, 7:30 AM - 5:00 PM; Friday, 7:30 AM - 4:00 PM Location: Claremore, OK Job Type: Direct Hire Job Order # 122624 Position Overview We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO - managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level. Key Responsibilities • Manage executive calendars, meetings, and schedules with accuracy and discretion. • Coordinate complex travel arrangements, including flights, hotels, and itineraries. • Prepare and process expense reports using Microsoft Excel and related tools. • Take and distribute meeting minutes, track action items, and follow up to ensure completion. • Support company events and community initiatives (occasional after-hours attendance required). • Maintain organized files, correspondence, and documentation for executive-level projects. • Handle confidential information with the utmost professionalism and discretion. Qualifications • Minimum 3 years of experience supporting executives or senior leadership. • Advanced proficiency in Microsoft Word and Excel required. • Strong written and verbal communication abilities. • Exceptional attention to detail, organization, and follow-through. • Experience in corporate travel booking and expense management. • Ability to anticipate needs, solve problems proactively, and build positive professional relationships. Why You'll Love This Role This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You'll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company. Job Order # 122624 Stand-By Personnel | Skilled Division Tulsa Office Locations: 4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017 If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview.
    $60k-65k yearly 60d ago
  • Operations Administrative Assistant | Full-Time | BOK Center

    Oak View Group 3.9company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. About the Venue The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues. The Arvest Convention Center is located in the Arena District in downtown Tulsa, ACC is a modern and award-winning venue providing over 275,000 SF of flexible event space. Owned by the City of Tulsa for over 50 years, the ACC has been host to every kind of event imaginable! Responsibilities Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. Maintain a variety of files and records of information. Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. Maintain and order all necessary supplies and materials for the operations office. Remain informed of company policies and procedures; answering related internal and external questions within authority. Solely manage any special projects assigned by Director of Operations. Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications Type accurately and at a proficient speed. Organize and prioritize work to meet deadlines. Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier, typewriter and fax machine. Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. Work effectively under pressure and/or stringent schedule and produce accurate results. Work independently, exercising judgment and initiative. Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. Remain flexible and adjust to situations as they occur. Minimum Education & Experience Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
    $20-24 hourly Auto-Apply 1d ago
  • Administrative Project Assistant

    Manpowergroup 4.7company rating

    Manager's assistant/administrative assistant job in Broken Arrow, OK

    **Project Assistant / Administrative Support** **Employment Type:** Full-Time **Wage: $25** **About the Role:** We are seeking a highly organized and proactive Project Assistant / Administrative Support professional to join our team. This role is critical in ensuring projects stay on track and leadership is supported in day-to-day operations. If you thrive in a fast-paced environment and enjoy multitasking, this position is for you. **Key Responsibilities:** + Assist in managing and tracking project timelines, deliverables, and milestones. + Coordinate with internal teams to ensure tasks are completed on schedule. + Handle administrative duties including document preparation, filing, and data entry. + Manage leadership calendars, schedule meetings, and organize travel arrangements. + Answer and direct phone calls professionally and promptly. + Support day-to-day operational tasks to keep the office running smoothly. **Qualifications:** + Strong organizational and time-management skills. + Excellent communication skills, both written and verbal. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook). + Ability to prioritize tasks and work independently with minimal supervision. + Previous experience in administrative or project support roles **Why Join Us?** + Collaborative and supportive team environment. + Competitive compensation and benefits package. If this is a role that interests you and you'd like to learn more, click apply now **About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells** _ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent. ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
    $25 hourly 7d ago
  • Administrative Assistant / Cashroom Manager

    Restaurant Depot LLC 4.2company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Job Title: Admin Asst / Cash Room Manager Works closely with Assistant Branch Manager and Branch Manager to ensure efficient operation of the Cash Room. Responsible for maintaining accurate records of Cash Room related transactions. Follows-up and maintains managers aware of discrepancies, debits, and bad checks. Responsible for distribution of cash when registers are opened and collection when closed. Essential Functions: * Ensures friendly, efficient and professional customer service. * Ensures compliance with established policies and procedures. * Ensures Cash Room and key box are locked at all times and money is kept secured at all times. * Maintains records of monetary transactions such as safe counts, toll vouchers, coupons, returned checks, coin orders, petty cash, IOUs and key inventory. * Ensures each business day is properly closed and balanced * Follows proper procedure for armored car pick-ups. * Enters data such as returned check fee into proprietary software * Reviews bank website on a daily basis in order to review bad checks and debits (cash or check shortages) * Reviews weekly e-mails from bank concerning credit inquiries. * Cashes out cashiers at end of each shift, maintains records of discrepancies and issues corrective consultations for discrepancies above policy tolerance. * Maintains employee break sheets. Other Responsibilities: * Performs other work-related duties as required and assigned. Education, Experience and Skills Required: * Minimum 2 years similar experience * Ability to effectively present information and respond to questions from managers, employees, and customers * Ability to calculate figures, and amounts such as discounts, interest, and proportions. * Effective oral and written communication skills. * Commitment to company values and strong customer orientation. Work Environment: * For the most part the ambient temperature will be moderate. * The work is performed sitting, standing and walking - must be able to sit, stand or walk for up to 4 hours without a break * Pace is job-set, meaning the pace varies depending on the customers' activities. * There will be industrial vehicles (forklifts, Hilo) moving material throughout the warehouse. Acknowledgement: I fully understand the responsibilities and qualifications required for this job. Furthermore, I find that I am capable of performing the required functions.
    $25k-29k yearly est. 8d ago
  • Executive Administrative Assistant

    American Staffcorp Job Board

    Manager's assistant/administrative assistant job in Claremore, OK

    Job Description Executive Administrative Assistant SummaryProvides administrative support to Chief Executive Officer (CEO) Organizes all travel arrangements for all company business travel. Maintains Executive calendars. Answer phones and greet visitors Primary DutiesAdministrative support Coordinate all travel arrangements Support company involvement in community activities Maintain Calendars for ELTTake and publish meeting minutes report from weekly ELT meeting Coordinate Customer On-site VisitsOther duties as assigned. QualificationsAttention to DetailProven proficiency with Excel, Database and WordProven experience with confidentiality and discretion Experience with Travel management RequirementsMinimum 3 years executive level administrative experience Physical Requirements/Work EnvironmentAbility to move through facility and up and down stairs Ability to lift 15 lbs.
    $22k-32k yearly est. 16d ago
  • Assistant Admin I - Women's Justice Team

    Family & Children's Services Career Center 4.0company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    DUTIES AND RESPONSIBILITIES: General administrative support Provide administrative support to supervisor. Perform word processing, prepares correspondence, reports, manual, and other written Proof all typed material with original form for accuracy. Recommend any editing improvements to documents. Perform related data entry tasks and database management Create forms, tables, spreadsheets, and assists in special projects. Maintain filing for program. Register clinician and/or directors for conferences. Arrange travel/lodging, if necessary. Provide on-site consultation and problem-solving expertise for office staff. If applicable, work closely with other super users to identify and utilize the full potential of the EHR system. Identify and immediately communicate related workflow issues, concerns, and/or operational functions to the Supervisor to improve efficiency and client service. Cover front desk for meetings or occasional unexpected absences. Inventory and maintain adequate supply of clinical assessment tools. Compliance Duties - if applicable/varies by program Complete Medicaid Eligibility Verifications and procure of Medicaid numbers and Member ID numbers when required. Monitor and comply with standards for implementation of program assessment tools; provide notification/reminders to staff for compliance with Score and provide results as necessary. Provide notifications to staff and directors of needed updates and/or system Assign extra tasks to staff for extra hours as needed. Utilize EHR system and other resources to supervisor; generate and delivery assigned daily, weekly and monthly reports. Administer client kiosks as needed. Cash and credit card management Conduct bank runs for petty cash and change reserve, purchase gas cards, and follow agency protocols regarding check-out of agency charge cards (i.e. WalMart, Office Depot, etc). Ensure safety and security of all agency monies (i.e. petty cash funds, assigned agency credit cards, etc.) with highest integrity by following all established policies on front desk cash handling and reconciliation procedures. Front Desk Duties A . Telephone Operations: Answer all incoming calls timely and transfer to appropriate parties. Demonstrate proper telephone etiquette and maintain solid customer relations by handling questions and concerns promptly and with courtesy and patience. Take and distribute messages as requested. Promptly report concerns regarding telephone dysfunction to the front desk supervisor or manager of support services. Utilize the EHR system efficiently to answer callers' questions, as appropriate given clients' rights and legal and ethical considerations. Maintain logs of calls and any additional information required for various reports or special projects requested by management. Ensure daily opening and closing of building. Ensure call forwarding has been set each evening and system is restored each morning. Front Desk Workflow: Open and close building Set call-forwarding before leaving each evening and restore system each morning. Ready the reception area each working day and ensure the front desk is fully operational at the start of business hours. Maintain daily, weekly and monthly operations by following policies and procedures. Update directories and reference material kept at the front desk then distribute as appropriate. Establish and maintain office files, logs and other administrative front desk reports. Identify areas of system improvement; suggest changes to supervisor. Disseminate internal communications, including messages, faxes, emails, memos, Access overhead paging system, if appropriate, to make announcements. Generate reports as requested by staff or management. Operate copy machine. Ensure availability of agency forms and office supplies. Work in partnership with Call Center by utilizing intake inquiry system and ensuring inquiries contain accurate caller information. Maintain a safe and secure working environment. Report concerns to leadership regarding safety, staff issues, and noncompliance activities within agency policies and procedures. Responsible for inventory control and office supply acquisition and management. Client and Public Engagement: Greet and assist all visitors and clients. Be courteous, polite and helpful to the public and clients at all times with continuous awareness of maintaining a positive agency image. Calmly and efficiently assist with complaints and difficult or emotional client situations; handle all situations in a professional manner, exhibiting excellent customer service skills at all times. Promptly report concerns regarding safety issues, customer service and/or client complaints, and noncompliance activities of agency policies and procedures to the front desk supervisor/manager of support services. Maintain a good working knowledge of agency and community services. Monitor waiting room and client needs. Maintain a comfortable, orderly waiting room. Keep client appointments on schedule; review service flow compared to schedule. Notify provider of appointments. Use research skills to troubleshoot client or staff problems. Financial Recording of Daily Business Activities - if applicable varies by program. A. Make payor source assignments in the electronic system. Determine financial status of patients and record and update financial information in the EHR system; record and collect client fees and co-pays. B. Ensure all services reported are captured and entered into the EHR system according to protocol. Prepare and audit EHR system "End of Business Day'' reports to ensure accuracy in day-to-day functions. C. Provide immediate notification to supervisor regarding client accounts, delinquency of client payments and issues involving timeliness of service entry into the EHR system. D. Make payor source assignments in the electronic system. Determine financial status of patients and record and update financial information in the EHR system; record and collect client fees and co-pays. E. Ensure all services reported are captured and entered into the EHR system according to protocol. Prepare and audit EHR system "End of Business Day'' reports to ensure accuracy in day-to-day functions. Program Specific Duties Track and Report WJT and WIR Data Collect and enter criminal justice data on WJT clients including assessment date, referral source, judge, criminal history, charges, children, etc. Collaborate with WJT supervisory staff and program consultants around data collection, reporting, benchmarks and program outcomes. Collaborate with WJT staff on system improvements to address data collection and data input. Maintain data system expertise to maximize tracking and reporting benefits. Develop and oversee tracking systems for special projects and new programs. Management and Expansion of Grants, Contracts and Internal Benchmarks Manage the SNAP grant for employment and education services as needed. Develop and maintain employment outcome data collection and reporting. Create efficient billing and invoicing procedures for SNAP. Maintain monthly Participant Activity Sheets. Submit and track reverse referrals for clients. Track client SNAP eligibility and add-on support receipts. Coordinate with leadership and staff to ensure compliance in documentation for all SNAP eligible clients. Coordinate with finance department and state liaison on invoicing and monthly reports. Administrative and Training Duties Assist in establishment of administrative procedures with expansion of WJP programming and clients. Provide ongoing staff training on established documentation and data collection procedures and proper utilization of tracking systems. Establish procedures and protocols on proper documentation and utilization of data system. Participate in staff meetings, in-service training, and workshops. Perform other duties as assigned. ESSENTIAL COMPETENCIES: Must be able to demonstrate competencies and adhere to the values and core principles of CCBHCs. At a minimum they include: Coordination & Collaboration Accessible & Available Evidenced Based Person-Centered Care Family-Driven Care Recovery Oriented Trauma Informed Data Driven Co-Occurring Capable Culturally Competent All CCBHC required training courses must be completed within in 30 days of hire. CCBHC clinical staff will utilize telehealth options when needed to improve a client's health by permitting two-way, real time interactive communication between the client and the practitioner at the distant site. This electronic communication means the use of interactive telecommunications equipment that includes, at a minimum, audio and video equipment. ESSENTIAL BEHAVIORS: Additional assignments are assumed willingly. Demonstrates sensitivity to cultural and ethnic differences in all interactions. Adheres to agency policies and procedures and supports agency mission and values. Completes all required paperwork and reports accurately in a timely manner. Meets established performance/productivity standards as determined by program and agency leadership. Practices accountability, confidentiality and strong ethical standards. Demonstrates integrity as evidenced by honesty, trustworthiness, respect for self and others, sincerity, and valuing diversity. Demonstrates the ability to work collaboratively with other personnel and/or service providers or professionals. Utilizes agency technology and attends training on updates and/or new applications. Exhibits responsibility through good attendance, effective time management, dependability, self-discipline, flexibility, and working independently. Promotes team building through encouragement, support, shared decision-making, and the seeking of synergistic results. Utilizes supervision appropriately and willingly participates in training, demonstrating a desire for learning and professional development. Communicates effectively both verbally and in writing. Partners with and openly communicates and collaborates with department associates, program managers, and other staff associates, program managers, and other staff associates. Demonstrates excellent customer service both internal and external. Openly supports departmental and organizational changes. Participates in identifying continuous improvement areas within department or agency and presents possible solutions. Consistently produces quality work. Utilizes necessary knowledge and skills to perform the job, keeping current with new and best practices. Attends and participates in required department and agency meetings and trainings.
    $27k-35k yearly est. 60d+ ago
  • Administrative and Marketing Assistant

    Blackwell Insurance Agency

    Manager's assistant/administrative assistant job in Tulsa, OK

    Responsive recruiter Replies within 24 hours Benefits: 401(k) matching Bonus based on performance Company parties Health insurance Opportunity for advancement Paid time off Training & development Join Our Award-Winning, Family-Owned Insurance Team! Blackwell Insurance Agency is a growing, family-owned independent agency - and we're looking for a motivated, people-focused Team Rockstar to help us serve our amazing clients. This isn't just a job - it's a mission. We're passionate about making the insurance experience simple, positive, and personalized. Our goal is to educate and protect our clients while building lasting relationships in our community. We'll give you the tools, training, and support to be your very best, and we'll have fun doing it! What You'll Do: Learn and navigate our computer systems with ease Answer phones, assist clients, and support our growing team Handle data entry with precision (attention to detail is key!) Contribute to digital marketing: social media posts, website updates, event planning, and client mailings Bring your positive energy to our “work hard, play hard” culture Who You Are: Detail-oriented and tech-savvy Friendly, upbeat, and a team player Punctual, dependable, and eager to grow Excited about marketing, branding, and connecting with people Why You'll Love It Here: Paid Time Off Group Health Benefits Matching SIMPLE IRA Plan Excellent growth opportunities Team lunches, quarterly fun days, and community involvement A supportive, family-like work environment We proudly support local charities, including South County Outreach, whose mission is to end hunger and house hope in Orange County. If you're ready to be part of a passionate, growth-minded team, send us your resume today - we can't wait to meet you! Compensation: $19.00 - $22.00 per hour
    $19-22 hourly Auto-Apply 60d+ ago
  • Senior Administrative Support

    Ryerson Inc. 4.7company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Workplace Type: On-Site Job Shift: 1st Welcome to Ryerson, where exceptional career opportunities await. As a leading provider of industrial metal products and services since 1842, we are committed to excellence and best-in-class customer service. Join our team and be a part of a legacy of excellence, where your contributions will be valued, and your development supported. Ryerson offers a dynamic, quality-focused, environment, ideal for advancing your career and making your mark in the metals industry. Join Ryerson as an Administrative Support Specialist. Where you'll become an integral part of our team. In this pivotal role, you will perform a variety of administrative and clerical tasks, ensuring the smooth operation of our office environment Roles and Responsibilities * Create, run, and troubleshoot reports and data sets, as well as maintain records/document management * Maintain supply inventory, order office and operating supplies, and support the inventory life cycle. * Schedule and assign administrative projects, and support various projects * Assist with all shipping, receiving, and quality assurance data entry * Assist with processing vendor invoices and supporting vendor customer accounts * Maintain employee training logs and document procedures * Assist in onboarding new employees in all HRIS * Perform tasks such as filing, typing, copying, scanning, and handling mail. * Coordinate facility planned events * All other duties as assigned or duties, responsibilities, and activities may change at any time with or without notice Requirements * High School Diploma or equivalent (GED) required * 1 plus year of experience * Experience with SAP, Ariba Spend Management and an HRIS preferred * Strong MS Office skills (Word, Excel, Outlook) * Exhibits polite and professional communication via phone, e-mail, and mail * Strong organizational skills and ability to manage changing priorities We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex (including gender identity, sexual orientation or preference, and pregnancy), age, national origin, religion, disability or genetic information, marital status, status as a veteran, or any other federal, state or local protected class or artificial barrier.
    $30k-47k yearly est. 13d ago
  • 75 Mm - Sam's Management

    Wal-Mart 4.6company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    What you'll do... Directs management team in all Facility operations ensures asset protection inventory control Member service Member and Associate safety ensures that all areas of the Facility are in compliance with Company policies and procedures and communicates with members of management and Associates about Facility operations merchandising and Company direction Drives membership and sales growth in a Facility by visiting Business Members and potential Members places of business building Member relationships inside and outside the Facility directing managers in Member relationship development and visits motivating the Membership Sales Team and teaching all Associates about the value of Membership and the quality of Sams Clubs merchandise Increases quality of Member experience by ensuring appropriate service levels and effective merchandise presentation eg accurate and competitive pricing proper signing maintaining instock and inventory levels requesting merchandise to meet the needs of the community etc Drives the financial performance of the Facility by ensuring that budgeted sales membership wages and other expenses are achieved leads the management team in controlling expenses and wages to ensure expenses are indexed to sales creates and implements plans to improve the financial performance of the Facility and oversees the creation of budgets and participates in analyzing economic trends and community needs for budget forecasting Ensures compliance with Company and legal policies procedures and regulations for a Facility by analyzing and interpreting reports implementing and monitoring human resource compliance asset protection and safety controls overseeing safety operational and quality assurance reviews developing and implementing action plans to improve performance and providing direction and guidance on executing Company programs and strategic initiatives and directing the management team in ensuring confidentiality of information documentation and assigned records Initiates directs and participates in community outreach programs and encourages and supports Associates in serving as good members of the community establishes and maintains relationships with key individuals or groups in the community acting as the representative for the Company Presents the Companys perspective to various external organizations following the Companys media guidelines and champions Companysponsored programs events and sustainability efforts to Associates Members and the local community to emphasize the Facility as part of the community Provides direction and guidance to members of management and hourly associates on proper member service approaches and techniques to ensure member needs complaints and issues are successfully resolved within company guidelines and standards and assists with member service as needed by resolving member complaints assisting members with purchases answering questions or providing information Provides supervision and development opportunities for members of management and hourly Associates in the Facility by hiring training mentoring assigning duties providing recognition and promoting a belonging mindset in the workplace Recruits qualified Associates to meet staffing needs and achieve Company growth potential Upholds the Companys Open Door Policy: by meeting with Associates and listening to concerns researching issues reviewing Company policies and procedures and providing resolutions for Associates and proactively seeks out Associate comments and concerns by meeting with Associates in their work areas Oversees and enforces the execution of food safety standards cold chain compliance and food merchandise quality by evaluating the temperature storage sanitation date coding product rotation labels and recalls on stocked merchandise and ensures the fresh areas forecast for production onhand supplies and current in stock are in line with Companies expectations and the Facility budgets Respect the individual: Builds highperforming teams embraces differences in people cultures ideas and experiences creates a workplace where associates feel seen supported and connected through a culture of belonging creates opportunities for all associates to thrive and performx000B Respect the individual: Works collaboratively builds strong and trusting relationships communicates with impact energy and positivity to motivate and influencex000B Respect the individual: Attracts and retains the best talent empowers and develops talent and recognizes others contributions and accomplishments Act with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values to support and foster our culture holds oneself and others accountable supports Walmarts goal of becoming a regenerative company by making a positive impact for associates customers members and the world around useg creating a sense of belonging eliminating waste participating in local giving Act with Integrity: Acts in a selfless manner and is consistently humble selfaware honest fair and transparent Serve Our Customers and Members Delivers results while putting the customer first considers and adapts to how where and when customers shop and applies the EDLP and EDLC business models to all plans Serve Our Customers and Members Makes decisions based on data insights and analysis balances short and longterm priorities and considers our customers fellow associates shareholders suppliers business partners and communities when making plans Strive for Excellence: Displays curiosity and a desire to learn takes calculated risks demonstrates courage and resilience and encourages learning from mistakes Strive for Excellence: Drives continuous improvements adopts and encourages the use of new technologies and skills and supports others through change At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet! * Health benefits include medical, vision and dental coverage * Financial benefits include 401(k), stock purchase and company-paid life insurance * Paid time off benefits include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see ******************************** * Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart. The annual salary range for this position is $100,000.00 - $140,000.00 Additional compensation includes annual or quarterly performance bonuses. Additional compensation for certain positions may also include Regional Pay Zone (RPZ) (based on location). ㅤ ㅤ ㅤ ㅤ Minimum Qualifications... Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications. Minimum Qualifications: 3 years' of management experience. Preferred Qualifications... Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications. Retail Industry Primary Location... 4420 S Sheridan Rd, Tulsa, OK 74145-1122, United States of America Walmart and its subsidiaries are committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment.
    $29k-36k yearly est. 12d ago
  • Operations Assistant, Part-Time

    ABF Freight

    Manager's assistant/administrative assistant job in Tulsa, OK

    The Operations Assistant, Casual performs a combination of clerical duties that require knowledge and application of various work methods and procedures Responsibilities * Conduct limited research * Prepare, issue and send out receipts, bills, policies, invoices, statements and checks * Answer telephones, convey messages and run errands * Count, weigh, check, analyze, measure and/or classify material * Work in a team setting to accomplish departmental goals * Prepare envelops and packages for mailing * Tabulate and post data in record books * Operate various office machines * Issue licenses, permits, certificates, writs, or other legal documents and/or titles * Stamp or number forms by hand or machine and photocopy documents * Adjust complaints * Other duties and projects, as assigned * Type or enter information into the computer to prepare correspondence * Open and route incoming mail, answer correspondence and prepare outgoing mail * Transfer information from reports, code numerically and post to prepared code sheet, ledger or journal * Maintain a positive attitude in a highly intense environment * Receive and issues receipts for payments on licenses, permits, certificates, bonds, service, etc * Proofread records or forms, sort and file records and index records and information Requirements * High School Diploma or equivalent. * Prior experience in the transportation industry, preferred * Prior typing/data entry and clerical skills, preferred * Proficient in Microsoft Office Suite. * Ability to use various office machines. * Shift days and hours required for this position vary by location and may include days, nights, and/or weekends. Being able to work the required hours at this location will be considered a minimum requirement. * Decision Making and Critical Thinking * Initiative * Managing Multiple Priorities * Mentoring Others * Process Management * Service Center Operation and Maintenance * Transportation Safety Other Details * Schedule may vary depending on Service Center location. * This is a hourly position paid weekly. About Us ABF Freight , an ArcBest company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence." An Equal Opportunity Employer including Vet/Disability
    $22k-30k yearly est. 54d ago
  • Project Manager Assistant

    OMNI Mechanical Services 4.5company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.
    $18-20 hourly 11d ago
  • Project Assistant-Indoor Air Program

    University of Tulsa Portal 4.7company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.
    $22k-31k yearly est. 60d+ ago
  • Hollister Co. - Assistant Manager, Tulsa Premium Outlets

    Abercrombie & Fitch Co 4.8company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.
    $25k-30k yearly est. 6d ago
  • Administrative Assistant/Scale Operator

    Steel Dynamics, Inc. 4.6company rating

    Manager's assistant/administrative assistant job in Sand Springs, OK

    Division OmniSource An Omni Scale Operator operates the truck scales, handles various customer service needs, and completes a variety of administrative funtions. Responsibilities * Take picture of material, input numbers given by drivers/customers, capture gross and tare weights, choose the correct commodity of inbound and outbound loads and ensure compliant weight of outbound trucks. * Ensure customer specifications are met when shipping outbound materials and ensure customer pricing is correct before finishing transaction. * Maintain a high level of internal and external customer service. * Communicate effectively with transportation, customers, management, and yard employees through several channels of communication (i.e. radio, phone, email). * Other duties as assigned. Report fraudulent activity, report all accidents and injuries timely, etc. Qualifications * Strong communication skills to successfully interact with employees, management, and customers. * Strong writing skills to effectively complete paperwork. * Strong computer skills (working knowledge of Microsoft Word and Excel). * Ability to establish priorities and manage multiple tasks at once. * Ability to complete assignments in a timely manner with attention to detail. * Strong customer service skills. * Must be highly detail-oriented. Benefits: * Paid weekly bonus * Paid vacation time * Company paid and supplemental life insurance * Comprehensive medical, dental, vision, and prescription drug insurance * Health Savings Account with company contribution * 401(k) with company match * Profit Sharing * Annual stock awards * Stock purchase plan with company match * Employee tuition reimbursement * Dependent scholarships * 10 paid holidays * Comprehensive employee discount database Steel Dynamics, Inc., and all affiliated entities are equal opportunity employers.
    $28k-33k yearly est. 7d ago
  • Hollister Co. - Assistant Manager, Woodland Hills

    Hollister Co. Stores 3.8company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.
    $22k-26k yearly est. 5d ago
  • Administrative Assistant/Scale Operator

    Olson & Cepuritis 4.3company rating

    Manager's assistant/administrative assistant job in Sand Springs, OK

    An Omni Scale Operator operates the truck scales, handles various customer service needs, and completes a variety of administrative funtions. Responsibilities Take picture of material, input numbers given by drivers/customers, capture gross and tare weights, choose the correct commodity of inbound and outbound loads and ensure compliant weight of outbound trucks. Ensure customer specifications are met when shipping outbound materials and ensure customer pricing is correct before finishing transaction. Maintain a high level of internal and external customer service. Communicate effectively with transportation, customers, management, and yard employees through several channels of communication (i.e. radio, phone, email). Other duties as assigned. Report fraudulent activity, report all accidents and injuries timely, etc. Qualifications Strong communication skills to successfully interact with employees, management, and customers. Strong writing skills to effectively complete paperwork. Strong computer skills (working knowledge of Microsoft Word and Excel). Ability to establish priorities and manage multiple tasks at once. Ability to complete assignments in a timely manner with attention to detail. Strong customer service skills. Must be highly detail-oriented. Benefits: Paid weekly bonus Paid vacation time Company paid and supplemental life insurance Comprehensive medical, dental, vision, and prescription drug insurance Health Savings Account with company contribution 401(k) with company match Profit Sharing Annual stock awards Stock purchase plan with company match Employee tuition reimbursement Dependent scholarships 10 paid holidays Comprehensive employee discount database Steel Dynamics, Inc., and all affiliated entities are equal opportunity employers. Coming Soon!!
    $17k-22k yearly est. Auto-Apply 7d ago
  • AFCM Bilingual Preferred - Downtown

    Westreet Federal Credit Union 4.1company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    LEADERSHIP AND MANAGEMENT RESPONSIBILITIES (50% to 60% of the time) Embody the Credit Union's core values of Trust, Integrity, Teamwork, and Making a Difference and ensure direct reports embody these core values and apply them in daily activities. In partnership with the FCM, provide vision, enhance relationships, drive results, and serve as a principled role model for the branch staff. In partnership with the Financial Center Manager, provide guidance coaching, training, motivation, and input to the branch staff to ensure they are able to meet and exceed the Credit Union's service standards, achieve performance goals, and ensure superior member service externally and customer service internally. Actively promote and participate in a sales and service culture consistent with the Credit Union's business plan goals and ensure that the staff is cross selling and meeting established goals. Ensure that branch personnel provide a superior level of member service and that member complaints are effectively resolved in a timely manner. Carry out responsibilities in accordance with the Credit Union's policies and applicable laws. Work with the Financial Center Manager in the areas of interviewing and hiring of branch staff; planning, assigning and directing work; evaluating and holding staff accountable for performance; provide input on the staff's performance reviews, reward and address employee problems. Prepare and maintain branch staff work schedules including approving all time through the payroll system for hours worked, sick and vacation time, etc. In consultation with the Financial Center Manager and Human Resources, promote, transfer, dismiss or change the status of branch staff. OPERATIONAL RESPONSIBILITIES (40% to 50% of the time) Responsible for the operations of the branch in partnership and in the absence of the Financial Center Manager. Ensure that branch sales goals are met by meeting personal sales goals, coaching staff to meet their goals. In partnership with the FCM, create learning objectives and sales goals achievement initiatives for the branch. Serve as an operational reference to branch staff by providing coaching, direction, and assistance in resolving member problems. Analyze and approve, deny, or rescind loans as appropriate. Has decision authority on loans falling outside normal lending guidelines. Supervise the branch in the areas of balancing of cash, travelers' checks, money orders, bonds, deposits, statements, computer totals and obtaining operating cash. Ensure the staff coordinates with Accounting Department. Supervise branch audits including balancing of cash, travelers checks, money orders, bonds, deposits, statements, computer totals and obtaining operating cash. Coordinate these items with Accounting Department. Make exceptions to policy as appropriate and within established authority. Monitor and enforce adherence to all internal controls and security procedures on the branch staff line. Follow and ensure that branch staff follows policy and procedures related to Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP) and Customer Due Diligence (CDD) daily to ensure compliance with current regulations. Maintain integrity and ethics in all actions and conversations with or regarding credit union members and their accounts; comply with privacy act directives. Perform other duties as assigned and be available to work overtime as requested. EDUCATION AND EXPERIENCE Bachelor's degree from four-year college or university. May substitute education for two to four years of related experience. Experience networking in the community as well as calling on local businesses to introduce the Credit Union. Excellent leadership skills including coaching, mentoring, and redirection of staff.
    $25k-29k yearly est. 60d+ ago
  • Materials Project Assistant

    Terracon 4.3company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    General Responsibilities: Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience. * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems. * Assist the project team with drafting report deliverables and proposal deliverables. * Partner with financial analysts/ accountants and project team with fee estimate and change order management. * Perform data entry or updates to documentation & systems including TerraNet and CRM. * Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR). * Answer questions by Operations on Terracon client programs and system use. Document Control * Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements. * Provide administrative support to project team supporting Operations, National Accounts or Sectors. * Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc. Project Delivery Support * Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed. * Assist with updates to TerraNet and/or CRM. * Partner with financial analysts/ accountants to support proposal and project registration setup as needed. * Assist with updates to Program Manual or related documents. * Assist project/program leadership with client communication plans. * Assist with tracking and communicate project milestones to project team. * Prepare specific written report sections and associated drawings and attachments. * Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects. * Draft, track and maintain project change orders. * Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed. * Maintain inventory of contracts for each project including status and ensuring signed contract is on file. * Prepare request for information responses regarding design changes, as directed. * Assist with utility locating services and clearances, as directed. * Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed. * Schedule and communicate with the client regarding project report status and delivery schedule. Compass Delivery Focus * Maintains and updates project-level Compass, as applicable. * Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience. General * Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. * Be responsible for maintaining quality standards on all projects. * Perform other duties as assigned. Requirements: * High school diploma and a minimum of 2 years' related experience. * Associate or bachelor's degree in related field preferred. * Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable) * Fluent in Microsoft Office applications. * A valid driver's license with acceptable violation history may be required. About Terracon Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs. EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
    $28k-37k yearly est. 60d+ ago
  • Hollister Co. - Assistant Manager, Woodland Hills

    Abercrombie & Fitch Co 4.8company rating

    Manager's assistant/administrative assistant job in Tulsa, OK

    Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.
    $25k-30k yearly est. 6d ago

Learn more about manager's assistant/administrative assistant jobs

How much does a manager's assistant/administrative assistant earn in Broken Arrow, OK?

The average manager's assistant/administrative assistant in Broken Arrow, OK earns between $21,000 and $64,000 annually. This compares to the national average manager's assistant/administrative assistant range of $27,000 to $71,000.

Average manager's assistant/administrative assistant salary in Broken Arrow, OK

$37,000
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