Manager's assistant/administrative assistant jobs in Canton, OH - 60 jobs

QUALIFICATIONS: High School diploma required Training as an executive secretary or willingness to be trained as such Experience working with the public and administrators. Such alternatives to the above as the Board may find necessary EMPLOYMENT TERMS: Salary and work year to be established by the Board REPORTS TO: Treasurer/CFO JOB GOAL: Act as a confidential employee who provides the Treasurer's Office a level of supports, clerical and otherwise, and who assures maximum efficiency & effectiveness in that office specifically, and in the Central Office in general. EVALUATION: Performance of this job will be evaluated in accordance with the Board's policy on Evaluation of Classified Personnel. PERFORMANCE RESPONSIBLITIES: Handle Treasure's Office correspondence, reports, and other communications Make appointments for the Treasure when requested Help prepare reports and compile information for the State Department of Education, as required. Prepare materials for Board meetings and work with the Superintendent's Secretary to verify agenda items. Enter requisitions for Treasure's Office. Order supplies as needed. Comply with all Plain Local Board of Education policies and procedures. Manage district records retention, records disposal and records commission meeting minutes in accordance with state law. Assist in all aspects of daily and monthly bank reconciliation process. Review district voucher packets. Manage district sponsored benefits. Work in conjunction with Business Office to appropriately report and work with Ohio Bureau of Worker's Compensation. Post receipts to the district financial system. Perform other duties as directed

General Description The Area Supervisor will be responsible for leading multiple teams of employees at various facilities. This person is responsible for the daily maintenance of all facilities, to include direct supervision and training of associates, management of time and budgets. Supervises and coordinates activities of associates engaged in cleaning and maintaining assigned facility. Skills, Duties, and Responsibilities GENERAL RESPONSIBILITIES Training team to meet customer and company expectations on their duties, proper chemical use, and safety. Reports daily to the Operations Manager on the status of completed and ongoing work. Facilitates the proper use, care, and maintenance of equipment under the direction of the Operations Manager. Ensure daily that cleaners have proper equipment, chemicals, and supplies to successfully complete their assigned work. Performs assigned jobs and is available to respond to emergency service requests when necessary. Assures customer satisfaction by evaluating and correcting unacceptable job results. Participates in Company training programs. Performing monthly inspections. Work with operations manager on staying within set labor and supply budgets. Working with operations manager on schedules and any issues that arise. Report issues, challenges, opportunities, safety concerns and issues, maintenance issues, employee issues to operations. Keep track of cleaning supplies and equipment. Follow all health and safety regulations. Ability to coach, motivate, develop, and lead teams. Other tasks or duties as assigned by supervisor or manager. SKILLS REQUIRED Must lead by example and by company values. Possess personal qualities of integrity, credibility, and commitment to the organizational values. Good time management. Strong employee and client focus. Reliable and self-motivated. Knowledge of cleaning procedures and practices. Knowledge of safety practices and working safely. Good understanding of cleaning supplies and chemicals. Excellent written, verbal, and interpersonal skills with the ability to understand verbal and written instructions. Ability to work in a fast-paced environment with changing priorities. Must pass a drug test, MVR, and background screening when required. General technical skills, such as typing or using a smartphones. SAFETY Wears Proper PPE Uses tools and equipment properly and safely Properly uses safety equipment appropriate for the work to be done ALWAYS follows proper lifting technique Position Requirements EXPERIENCE 2+ years of supervisor experience preferred. Experience in commercial cleaning. Strong commitment to high-level service and quality standards. PHYSICAL Must be able to work individually. The ability to stand for 95% of an average week. Walking, bending, twisting, climbing, turning of head and torso, crawling, reaching, flexing the arms and legs, and stooping as necessary. Lifting and carrying weights up to 50 pounds to include wearing of backpack vacuum for extended periods. This position requires the ability to sit, stand, walk, push, pull, reach overhead, reach at or below shoulder level, use foot or leg controls, gross manipulation, stoop, crouch, kneel, climb ramps or stairs, climb ladders, utilize near and far visual activity, speak, and hear. Noise Levels may be above average. This position requires individuals to be able to drive up to 90 minutes one-way.

General Description The Area Supervisor will be responsible for leading multiple teams of employees at various facilities. This person is responsible for the daily maintenance of all facilities, to include direct supervision and training of associates, management of time and budgets. Supervises and coordinates activities of associates engaged in cleaning and maintaining assigned facility. Skills, Duties, and Responsibilities GENERAL RESPONSIBILITIES * Training team to meet customer and company expectations on their duties, proper chemical use, and safety. * Reports daily to the Operations Manager on the status of completed and ongoing work. * Facilitates the proper use, care, and maintenance of equipment under the direction of the Operations Manager. * Ensure daily that cleaners have proper equipment, chemicals, and supplies to successfully complete their assigned work. * Performs assigned jobs and is available to respond to emergency service requests when necessary. * Assures customer satisfaction by evaluating and correcting unacceptable job results. * Participates in Company training programs. * Performing monthly inspections. * Work with operations manager on staying within set labor and supply budgets. * Working with operations manager on schedules and any issues that arise. * Report issues, challenges, opportunities, safety concerns and issues, maintenance issues, employee issues to operations. * Keep track of cleaning supplies and equipment. * Follow all health and safety regulations. * Ability to coach, motivate, develop, and lead teams. * Other tasks or duties as assigned by supervisor or manager. SKILLS REQUIRED * Must lead by example and by company values. * Possess personal qualities of integrity, credibility, and commitment to the organizational values. * Good time management. * Strong employee and client focus. * Reliable and self-motivated. * Knowledge of cleaning procedures and practices. * Knowledge of safety practices and working safely. * Good understanding of cleaning supplies and chemicals. * Excellent written, verbal, and interpersonal skills with the ability to understand verbal and written instructions. * Ability to work in a fast-paced environment with changing priorities. * Must pass a drug test, MVR, and background screening when required. * General technical skills, such as typing or using a smartphones. SAFETY * Wears Proper PPE * Uses tools and equipment properly and safely * Properly uses safety equipment appropriate for the work to be done * ALWAYS follows proper lifting technique Position Requirements EXPERIENCE * 2+ years of supervisor experience preferred. * Experience in commercial cleaning. * Strong commitment to high-level service and quality standards. PHYSICAL * Must be able to work individually. * The ability to stand for 95% of an average week. * Walking, bending, twisting, climbing, turning of head and torso, crawling, reaching, flexing the arms and legs, and stooping as necessary. * Lifting and carrying weights up to 50 pounds to include wearing of backpack vacuum for extended periods. * This position requires the ability to sit, stand, walk, push, pull, reach overhead, reach at or below shoulder level, use foot or leg controls, gross manipulation, stoop, crouch, kneel, climb ramps or stairs, climb ladders, utilize near and far visual activity, speak, and hear. * Noise Levels may be above average. * This position requires individuals to be able to drive up to 90 minutes one-way.

What Timken makes possible begins with you. Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives. Now you can join the Timken team to write your own unique story and help drive what's next. A career at Timken means you can have an immediate impact doing Work That Matters to the world- improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond. New employees can start contributing right away, and there are many opportunities to advance your career at your own pace. Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion. Executive Administrative Assistant Supporting Executive Leaders Are you detail oriented? Can you maintain confidentiality? Do you enjoy supporting Executive leaders in a global company? Do you enjoy multifaceted schedules where every minute counts? Are you experienced in creating complex global travel plans and itineraries? Then this challenging, yet rewarding position may be right for you! Reporting directly to an executive leader, we are looking for an Executive Assistant to provide comprehensive support for executive leaders and serve as the primary point of contact for internal and external constituencies on all matters pertaining assigned executive leaders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, a strategic thought process, and the ability to maintain a balance among multiple priorities. We are looking for a proactive self-starter who has a high degree of personal integrity and strong interpersonal skills and can work well under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities in supporting Executive Leaders: Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources Providing assistance to executives with preparing and running reports, creating correspondence, etc. Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc. Facilitating communication with other executives, leadership team members, and company employees Facilitating communication with external parties, such as customers, suppliers, etc. Managing internal documents and maintain office systems, including data management and filing Coordinating team meetings and leadership reviews Planning and executing events when required Preparing slides and materials to support internal and external meetings and communications Preparing expense reports and financial reporting documentation Ordering/keeping an inventory of business materials Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc. to facilitate streamlined business interactions globally Executing with accountability various ad hoc requests from executives Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention Skills & Qualifications Required: Minimum of 3 years' experience in a Corporate Executive Assistant position College degree (including Associates degree) preferred The ability to handle sensitive information with professionalism and confidentiality Exceptional written and verbal communication, administrative and organizational skills The ability to work under pressure, prioritize and manage tight deadlines Outstanding computer and technology skills Ability to work in a fast-paced environment with minimal supervision Attention to detail and good systemic thinking Flexibility and adaptability to manage a broad variety of tasks Strong learning agility and ability to work well across global teams All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

Job DescriptionSmith and Oby is seeking a driven and detail-oriented Assistant Project Manager to join our growing team. This role is responsible for supporting commercial HVAC and construction projects from planning through completion, ensuring that work is delivered safely, on schedule, and within scope while delivering an exceptional customer experience. About Smith and Oby Smith and Oby is a respected commercial mechanical contractor proudly serving customers across Northeast Ohio. Our team is known for craftsmanship, integrity, and decades of proudly standing behind our work. We are committed to developing professionals who want to grow their careers in a high trust and high-performance environment. What You Will Do Assist with management of custom commercial HVAC and mechanical construction projects ranging from $250K to $2M in contract value from start to finish Support job planning, scheduling, budgeting, and cost tracking Coordinate subcontractors, suppliers, and equipment needs Interpret plans, specifications, blueprints, and scopes of work Prepare estimates and quotes for new projects and change orders Monitor project progress and proactively address risks and delays Ensure compliance with safety standards and company practices Build strong working relationships with customers, partners, and internal teams Participate in progress meetings, prepare reporting updates, and support field teams • Support project close out, final inspections, and customer handover What You Bring Minimum two years of experience in commercial HVAC, mechanical construction, or general construction project management Strong ability to read and interpret blueprints and construction drawings Experience preparing estimates, quotes, and change order pricing Demonstrated ability to manage multiple priorities and deadlines Excellent communication, organization, and follow through Commitment to safety, customer service, and teamwork Proficiency with basic project management and Microsoft tools Valid drivers license and ability to travel to job sites Why Smith and Oby Competitive pay with growth opportunities Full benefits including medical, dental, vision, and 401k Professional development and training support A stable company with more than a century of trusted service A culture built on respect, craftsmanship, and taking pride in a job well done Powered by JazzHR hOrn4QlNlE

Provides personal administrative support and assistance to the ownership and executive staff including the CEO, Chairman of the Board, COO, Vice Presidents and other business managers as needed with a high degree of initiative, independence, and confidentiality. Provides high-level administrative support such as conducting research, preparing presentations, handling information requests, completing complex projects, tracking and accounting for project costs and performing clerical functions including correspondence preparation, screening of calls, receiving visitors, setting up conference calls, managing calendars, opening, sorting and sometimes responding to or forwarding CEO/ Chairman of the Board's mail and scheduling meetings. Part-Time Schedule of 30 Hours Per Week Essential Job Functions: * Assist with managing and maintaining executives' schedules and clerical support needs as required. * Open, sort, and distribute incoming correspondence, including website email, faxes and regular mail for CEO/Chairman of the Board * File and retrieve corporate documents, reference materials, records, and reports. * Log new data and maintain existing data and documents for special projects. * Greet visitors and callers and determine whether they should be given access to specific individuals. * Prepare and edit correspondence, communications, presentations proposals, contracts, and other documents. * Record, transcribe and distribute meeting minutes. * Coordinate travel arrangements for all personnel. Includes: flights, accommodations (hotels and company managed), transportation (rentals and company managed), etc. * Review rate schedules for local hotels and car rental agencies, negotiate and renew rates as needed. * Maintain and support airline contracts (i.e. Southwest Airlines) * Obtain and maintain travel profiles and passports for employees. * Maintain travel credit cards and documentation, review, reconcile and approve billing statements. * Maintain company vehicle records (mileage logs, scheduled usage, and maintenance needs) * Provide support during off hours for out-of-town travelers as needed. * Schedule maintenance for Ohio Company vehicles. * Schedule NMG properties for NMG personnel. * Schedule cleaning for 811 Hollywood Corporate apartment. * Stock apartment with supplies. * Plan and arrange conference calls and meetings (onsite and offsite) as needed to support business needs such as Advisory Board Meetings, Quarterly Compass Meetings or general business projects and programs. * Arrange for refreshments, lunches, audio/visual equipment, etc. as needed. * Provide support for company telephone system as needed. * Provide back-up support for receptionist as needed to cover time-off, breaks, or other business needs. * Maintain administrative meeting spaces to ensure supplies are stocked and rooms are kept clean, organized and professional at all times. * Assist with customer/professional relations as needed and requested. * Coordinate site visits * Coordinate correspondence, including holiday card distribution. * Assist company ownership and Family as requested in support of other business entities related to properties, equipment, and community relations, etc. * Handle Corporate and Family Cell Phone account (currently Verizon). Additional Duties: * May be required to drive at times their own vehicle or company vehicle to transport travelers, pick up items for the office, food for lunches, etc. * Provide support for Lean manufacturing and continuous improvement initiatives, companywide. * Other duties, reporting, special assignments, or projects as needed and assigned. * Must remain current with, and complete all required training as assigned. * Must adhere to Company Corporate EHS Policy and department, occupation, and task specific safety protocols, including but not limited to Personal Protective Equipment (PPE) requirements. * Provide assistance to the Family CPA when needed. * Provide assistance to the Family when needed. Qualifications: * Demonstrated ability to maintain strict confidentiality when handling sensitive information. * Excellent calendar management skills, including the coordination of complex meetings using current technology (MS Outlook, etc.) * Strong interpersonal communication skills: with the ability to effectively interact with all levels in the organization. * Experience creating professional presentations and supporting documentation. * Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; experience with MS Project and QuickBooks preferred. * Experience scheduling travel arrangements, domestically and internationally * Must submit to and satisfactorily pass any pre-employment screening required for employment with the Company. * Must take medical exams required by law, in conjunction with occupation specific activities, the physical work environment, and ongoing industrial hygiene sampling results. * Depending on assignment, may be required to use stairs, remain upright and/or seated for prolonged timeframes, intermittently reposition the body per various tasks performed, and use various tools and work-related supplies. * May be required to perform manual lifting activities, not to exceed a 40lb lift performed by one individual. Education: * High School Education/GED required

The Assistant Starbucks Lead supervises, prepares and serves specialty coffee or other beverages. This important position works closely with the Starbucks Barista team to make the experience for each customer special. One of our company strategies is to become the Best in Food Service and have the Freshest Foods, which starts with one day at a time to ensure the customer experience is special. Our Barista teams prepare all types of specialty drinks while following established food production programs and procedures. The Assistant Starbucks Lead's key responsibility is to maximize profitability through expense control, ordering, shrink control and efficient production. A typical day for an Assistant Starbucks Lead may include: Prepare or serve hot or cold beverages, such as coffee, espresso drinks, blended coffees, or teas. Set-up, organize, and prepare beverages using established production procedures and systems. Comply with sanitation, health and personal hygiene standards, and housekeeping to keep the work area clean Observe proper food handling techniques while serving prepared foods Check temperatures of freezers, refrigerators, or heating equipment to ensure proper functioning Follow daily cleaning procedures of all equipment to maintain good working order Store food properly and safely, mark the date and item Describe menu items to customers or suggest products that might appeal to them Order, receive, and stock supplies or retail products Receive and process customer payments Assist in scheduling their team to ensure proper coverage Assist in recruiting, onboarding and training We think you'd be great for this role if you embody the 6 Characteristics of a great Buehler's teammate: People Minded * Enjoy working in a teamwork environment * Value positivity and friendliness; is dependable and reliable Customer Minded * Enjoy giving great customer service Product Minded * Have an eye for food presentation * Commit to supporting the coffee shop by ensuring that it has what it needs for the day Stable Minded * Manage stress and keep your composure when it gets busy during the work week, weekends, and special holidays (Mother's Day, Father's Day and many others) Detail Minded * Work with minimal supervision while being highly productive * Read recipes and are able to follow the exact measurements Open Minded * Value being dependable, reliable and flexible with your schedule to accommodate customer demand * Accommodate staffing needs by having a flexible schedule and the ability to work weekends * Understand that this is not designed to cover all the duties that are required, and there may be changes to your duties or responsibilities without notice Our legal team wants you to know what's required for this role: 21 years of age or older Able to occasionally be required to stand, reach, lift, bend, kneel, stoop, climb, repetitive lifting to 20#; occasional lifting to 50# Manual dexterity; auditory and visual skills; the ability to follow written and oral instructions and procedures; and can do simple math problems Able to work within our deli/kitchen environment that includes equipment such as an oven, stove, dishwasher, slicer, coffee machine, steamer, mixer and chef's knives…so frequently you will be exposed to heat, steam, fire and noise Reasonable accommodations may be made to enable individual with disability to perform the essential functions

Minority Behavioral Health Group (MBHG) is a community mental health agency that consists of psychologists, counselors, pastors, case managers, and administrative personnel who are committed to providing culturally appropriate and comprehensive behavioral health services (counseling, education, outreach, and consultation services) to African Americans and other underserved minorities. MBHG is an Equal Opportunity Employer that promotes a safe, inclusive workplace for people of all backgrounds and walks of life. We strongly encourage you to apply if you are from marginalized or underrepresented groups. Job Summary: Under general supervision, performs varied and increasingly responsible clerical work, which includes typing and/or keyboarding, and performs related duties as required with a focused attention to Medicaid clients of the agency. As a part of the agency support team, assists all other agency employees with their job duties as assigned. Essential Functions and Duties: • Courteously greets the public, clients, and employees in person or over the phone; obtains or gives information; • Files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems; locates and retrieves files from manual or computerized systems to provide requested information; • Answers and routes phone calls to the correct individual or takes messages when appropriate; • Explains procedures and informs clients of correct processes including assisting with the completion of intake packets; • Creates client outreach letters at therapists' requests or when attempts to schedule initial appointment have been unsuccessful. • Schedules appointments after client has been established; • Processes outgoing mail for USPS and receives and sends documents via fax machine. • Collects payment from clients who are either self-pay or have private insurance. • May assist the billing department when necessary. • Backup to Office Coordinator when needed. • Responsible for handling the office opening and closing procedures. • Performs other duties as assigned by Clinical Coordinator/Office Manager and COO. Qualifications: 1. High school graduate and two years of general clerical experience; or 2. A combination of training, education, and experience that is equivalent to the employment standard listed below that provides the required knowledge and abilities. 3. Reasonably proficient use of Microsoft Office and other design programs, and advance computer skills. Standard: The tasks performed require training and experience in office work, and skill in applying knowledge of rules, regulations, and instructions to individual cases. Most assignments at this level are determined by the natural flow of work and are performed without specific instructions. Work methods are expected to follow standard practices; unusual or difficult circumstances are attempted for resolve but may be referred to a superior. There is moderate independent decision-making at this level in interpreting and applying procedures and precedents to specific cases. Errors may be serious and incumbents must determine which activities or cases are routine and which should be separated for special consideration. Originality and independent judgment are required in choosing among several predetermined alternative courses of action based on general instructions or precedents, as well as recognizing situations that will require the consideration of revised policy or procedures. Skills, Knowledge and Abilities: • Knowledge of English grammar, punctuation, spelling and basic math. • Moderately advanced clerical office procedures; filing methods; telephone procedures, including operation of multi-line equipment and message taking; business telephone etiquette. • Ability to deal tactfully with people; maintain confidentiality of information; write legibly to record information; prepare simple correspondence; understand and follow oral and written instructions; read and understand manuals; verbally communicate information clearly and concisely to others. • Ability to operate office equipment such as personal computer, typewriter, printer, copier, and fax machine; organize and prioritize work; proofread documents and correspondence; file information alphabetically, numerically, and chronologically. • Ability to work semi-independently. • Maintain confidentiality of patient information; understand and follow oral and written instructions. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger; handle and feel and reach with hands and arms; and must occasionally lift and/or move up to 10 pounds. The position requires regular use of a computer, calculator and telephone. Work Environment: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The primary work location is the central office. As a Team Member, you will enjoy: Health, Dental, Vision, and Short-term Disability Benefits Employer Paid Life Insurance Voluntary Life Insurance Life insurance Paid Holidays 401K Paid Time Off (PTO) Professional Development Days

Job DescriptionSalary: Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

Under the supervision of The Vice President for University Advancement at University of Mount Union, the executive assistant is responsible with or without reasonable accommodation for the planning and workflow of the office. This position provides high-level administrative and operational support within a confidential, fast-paced environment. The Executive Assistant plays an essential role in advancing the mission of the University by supporting donor relations, office operations, and Advancement initiatives with professionalism and integrity. The essential functions of this position include: maintaining the Vice President's calendar, providing assistance in answering incoming telephone calls, preparing mailings, and supporting the day-to-day operation of the office. This position must be able to energetically and enthusiastically serve the Office of Advancement, the faculty, staff, and the general public. Responsibilities Key Responsibilities Administrative Support & Office Coordination * Serve as the primary administrative liaison for the Vice President for University Advancement. * Coordinate and oversee the Vice President's calendar, schedule meetings, prepare materials, manage correspondence, and complete expense reports. * Greet and assist visitors, donors, and alumni with professionalism and discretion. * Coordinate communication and scheduling with the President's Office, Business Office, and other departments. * Work closely with the Office of the President to support donor and Board of Trustee relationship management. * Maintain organized electronic and paper files while ensuring confidentiality and compliance with University standards. * Monitor and respond to emails and calls; manage daily office operations. * Order office supplies and arrange football press box tickets and food orders for Advancement guests and events. Gift Processing & Donor Support * Process gifts and prepare acknowledgments and receipts using Raiser's Edge. * Maintain accurate donor and prospect records and gift documentation. * Support donor-related communications and ensure timely acknowledgment and stewardship from the Vice President and President Meeting & Event Coordination * Coordinate meetings for the Vice President, Board of Trustees Development Committee, and Gift Acceptance Committee. * Arrange travel and itineraries for Advancement leadership. * Provide administrative support for donor visits, Advancement meetings, and University events. Reporting & Compliance * Prepare weekly and monthly Advancement reports, including gift summaries and fundraising progress. * Complete required state filings and assist with Trust and Charitable Gift Annuity (CGA) reporting, communication, and documentation. Qualifications * A High School degree and significant experience in a related environment required. * Minimum of 3-5 years of administrative experience, ideally in higher education or a nonprofit environment. * Proficiency in Microsoft Office Suite; experience with Raiser's Edge preferred. * Strong organizational and multitasking skills with excellent attention to detail. * Exceptional oral, written, and interpersonal communication skills. * Proven ability to handle confidential information with discretion. * Demonstrated professionalism, initiative, and commitment to teamwork and the mission of the University of Mount Union. For benefit eligible positions, the University of Mount Union provides a comprehensive benefits package including, but not limited to: free tuition, generous retirement contribution, medical/RX insurance through AultCare, dental and vision insurance, and group life and disability insurance. The University of Mount Union prides itself on its dedication to the health and well-being of its community and offers tobacco cessation resources, as all campus buildings and property are tobacco free. * Participation in most benefit programs is optional and participation is effective after the completion of the formal enrollment process and after the appropriate waiting periods. A detailed explanation of benefits offered for this position is provided by Human Resources during on-campus interviews. Employer University of Mount Union Address 1972 Clark Ave Alliance, Ohio, 44601 Phone ************** Website **************************

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Coordinate hotel bookings for traveling technicians and project personnel. Place and track equipment orders, ensuring timely delivery and accurate cost allocation. Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. Manage the Dispatch Log for technician assignments and field service coordination. Maintain the Vendor Log, verifying vendor details and documentation. Support entry and updates to the Resettlement Log, assisting with technician assignment changes. Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. Assist with Open Project Audits by gathering and organizing documentation for the following: Tremviews Technical Assist Orders Consulting Projects TRACE/ACT Services Diagnostics Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: One to two years related experience and/or training. Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: Strong organizational skills with a high level of accuracy. Proficient in Microsoft Office Suite (Excel, Outlook, Word). Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently and collaboratively. Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Coordinate hotel bookings for traveling technicians and project personnel. Place and track equipment orders, ensuring timely delivery and accurate cost allocation. Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. Manage the Dispatch Log for technician assignments and field service coordination. Maintain the Vendor Log, verifying vendor details and documentation. Support entry and updates to the Resettlement Log, assisting with technician assignment changes. Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. Assist with Open Project Audits by gathering and organizing documentation for the following: Tremviews Technical Assist Orders Consulting Projects TRACE/ACT Services Diagnostics Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: One to two years related experience and/or training. Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: Strong organizational skills with a high level of accuracy. Proficient in Microsoft Office Suite (Excel, Outlook, Word). Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently and collaboratively. Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Coordinate hotel bookings for traveling technicians and project personnel. Place and track equipment orders, ensuring timely delivery and accurate cost allocation. Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. Manage the Dispatch Log for technician assignments and field service coordination. Maintain the Vendor Log, verifying vendor details and documentation. Support entry and updates to the Resettlement Log, assisting with technician assignment changes. Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. Assist with Open Project Audits by gathering and organizing documentation for the following: Tremviews Technical Assist Orders Consulting Projects TRACE/ACT Services Diagnostics Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: One to two years related experience and/or training. Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: Strong organizational skills with a high level of accuracy. Proficient in Microsoft Office Suite (Excel, Outlook, Word). Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently and collaboratively. Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Job Title: Administrative Assistant Physical Location: Kent Campus - Kent, OH Salary: $18.67/hourly Basic Function: Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs/projects. Reports to designated supervisor. Additional Basic Function - if applicable: Examples of Duties: Duties/essential functions may include, but not be limited to, the following: Serves as liaison and acts on behalf of administrator in dealings with people within (e.g., Directors, Chairpersons, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature. Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections. Assists in the administration of department programs/projects; ensures compliance with policies, procedures, and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects. Directs the work of other clerical/secretarial staff and student employees by training, evaluating, assigning duties, and providing information about changes in department and University policies and procedures; may make hiring, firing, and disciplinary recommendations. May coordinate and monitor faculty and or staff actions (e.g., hiring, promotion, termination, etc.); serves as liaison between affected individuals and departments (e.g., Academic Personnel, Payroll, etc.); maintains records and files; ensures policies and procedures are followed. May assist with special projects. Performs related duties as required. Additional Examples of Duties - if applicable: Minimum Qualifications: High school diploma or equivalent plus completion of 18 months formal training in office administration, public administration or related field (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of two years' experience in providing secretarial/administrative support in increasingly demanding positions. License/Certification: Knowledge Of: Bookkeeping/accounting procedures and terminology, if required by position Office practices and procedures Specific software may be preferred Skill In: Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain information, explain policies and procedures, handle sensitive inquiries, etc.) Public speaking, if required by position Written communication (e.g., to compose reports, speeches, correspondence and memos) Ability To: Resolve problems independently and make decisions Define problems, collect data, and draw valid conclusions Apply policies and procedures Train and provide effective work direction to other employees Manage time effectively and set priorities Carry out or assist in implementing changes Establish and implement office procedures Establish methods to gather, collate, and classify information Read and comprehend a variety of written information Utilize Microsoft Office Suite Maintain accurate records Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages) Learn and utilize specific software applications Manage time effectively and set priorities Preferred Qualifications - if applicable: Assessments: Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies. Working Conditions / Physical Requirements: None Working Schedule: 20 HOURS PER WEEK, SOME NIGHTS AND WEEKENDS Additional Information: Must pass a security check. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. For official job descriptions, visit **************** Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit ************************ Disclaimer: The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

General Description The Area Supervisor will be responsible for leading multiple teams of employees at various facilities. This person is responsible for the daily maintenance of all facilities, to include direct supervision and training of associates, management of time and budgets. Supervises and coordinates activities of associates engaged in cleaning and maintaining assigned facility. Skills, Duties, and Responsibilities GENERAL RESPONSIBILITIES * Training team to meet customer and company expectations on their duties, proper chemical use, and safety. * Reports daily to the Operations Manager on the status of completed and ongoing work. * Facilitates the proper use, care, and maintenance of equipment under the direction of the Operations Manager. * Ensure daily that cleaners have proper equipment, chemicals, and supplies to successfully complete their assigned work. * Performs assigned jobs and is available to respond to emergency service requests when necessary. * Assures customer satisfaction by evaluating and correcting unacceptable job results. * Participates in Company training programs. * Performing monthly inspections. * Work with operations manager on staying within set labor and supply budgets. * Working with operations manager on schedules and any issues that arise. * Report issues, challenges, opportunities, safety concerns and issues, maintenance issues, employee issues to operations. * Keep track of cleaning supplies and equipment. * Follow all health and safety regulations. * Ability to coach, motivate, develop, and lead teams. * Other tasks or duties as assigned by supervisor or manager. SKILLS REQUIRED * Must lead by example and by company values. * Possess personal qualities of integrity, credibility, and commitment to the organizational values. * Good time management. * Strong employee and client focus. * Reliable and self-motivated. * Knowledge of cleaning procedures and practices. * Knowledge of safety practices and working safely. * Good understanding of cleaning supplies and chemicals. * Excellent written, verbal, and interpersonal skills with the ability to understand verbal and written instructions. * Ability to work in a fast-paced environment with changing priorities. * Must pass a drug test, MVR, and background screening when required. * General technical skills, such as typing or using a smartphones. SAFETY * Wears Proper PPE * Uses tools and equipment properly and safely * Properly uses safety equipment appropriate for the work to be done * ALWAYS follows proper lifting technique Position Requirements EXPERIENCE * 2+ years of supervisor experience preferred. * Experience in commercial cleaning. * Strong commitment to high-level service and quality standards. PHYSICAL * Must be able to work individually. * The ability to stand for 95% of an average week. * Walking, bending, twisting, climbing, turning of head and torso, crawling, reaching, flexing the arms and legs, and stooping as necessary. * Lifting and carrying weights up to 50 pounds to include wearing of backpack vacuum for extended periods. * This position requires the ability to sit, stand, walk, push, pull, reach overhead, reach at or below shoulder level, use foot or leg controls, gross manipulation, stoop, crouch, kneel, climb ramps or stairs, climb ladders, utilize near and far visual activity, speak, and hear. * Noise Levels may be above average. * This position requires individuals to be able to drive up to 90 minutes one-way.

General Description The Area Supervisor will be responsible for leading multiple teams of employees at various facilities. This person is responsible for the daily maintenance of all facilities, to include direct supervision and training of associates, management of time and budgets. Supervises and coordinates activities of associates engaged in cleaning and maintaining assigned facility. Skills, Duties, and Responsibilities GENERAL RESPONSIBILITIES Training team to meet customer and company expectations on their duties, proper chemical use, and safety. Reports daily to the Operations Manager on the status of completed and ongoing work. Facilitates the proper use, care, and maintenance of equipment under the direction of the Operations Manager. Ensure daily that cleaners have proper equipment, chemicals, and supplies to successfully complete their assigned work. Performs assigned jobs and is available to respond to emergency service requests when necessary. Assures customer satisfaction by evaluating and correcting unacceptable job results. Participates in Company training programs. Performing monthly inspections. Work with operations manager on staying within set labor and supply budgets. Working with operations manager on schedules and any issues that arise. Report issues, challenges, opportunities, safety concerns and issues, maintenance issues, employee issues to operations. Keep track of cleaning supplies and equipment. Follow all health and safety regulations. Ability to coach, motivate, develop, and lead teams. Other tasks or duties as assigned by supervisor or manager. SKILLS REQUIRED Must lead by example and by company values. Possess personal qualities of integrity, credibility, and commitment to the organizational values. Good time management. Strong employee and client focus. Reliable and self-motivated. Knowledge of cleaning procedures and practices. Knowledge of safety practices and working safely. Good understanding of cleaning supplies and chemicals. Excellent written, verbal, and interpersonal skills with the ability to understand verbal and written instructions. Ability to work in a fast-paced environment with changing priorities. Must pass a drug test, MVR, and background screening when required. General technical skills, such as typing or using a smartphones. SAFETY Wears Proper PPE Uses tools and equipment properly and safely Properly uses safety equipment appropriate for the work to be done ALWAYS follows proper lifting technique Position Requirements EXPERIENCE 2+ years of supervisor experience preferred. Experience in commercial cleaning. Strong commitment to high-level service and quality standards. PHYSICAL Must be able to work individually. The ability to stand for 95% of an average week. Walking, bending, twisting, climbing, turning of head and torso, crawling, reaching, flexing the arms and legs, and stooping as necessary. Lifting and carrying weights up to 50 pounds to include wearing of backpack vacuum for extended periods. This position requires the ability to sit, stand, walk, push, pull, reach overhead, reach at or below shoulder level, use foot or leg controls, gross manipulation, stoop, crouch, kneel, climb ramps or stairs, climb ladders, utilize near and far visual activity, speak, and hear. Noise Levels may be above average. This position requires individuals to be able to drive up to 90 minutes one-way.

Smith and Oby is seeking a driven and detail-oriented Assistant Project Manager to join our growing team. This role is responsible for supporting commercial HVAC and construction projects from planning through completion, ensuring that work is delivered safely, on schedule, and within scope while delivering an exceptional customer experience. About Smith and Oby Smith and Oby is a respected commercial mechanical contractor proudly serving customers across Northeast Ohio. Our team is known for craftsmanship, integrity, and decades of proudly standing behind our work. We are committed to developing professionals who want to grow their careers in a high trust and high-performance environment. What You Will Do Assist with management of custom commercial HVAC and mechanical construction projects ranging from $250K to $2M in contract value from start to finish Support job planning, scheduling, budgeting, and cost tracking Coordinate subcontractors, suppliers, and equipment needs Interpret plans, specifications, blueprints, and scopes of work Prepare estimates and quotes for new projects and change orders Monitor project progress and proactively address risks and delays Ensure compliance with safety standards and company practices Build strong working relationships with customers, partners, and internal teams Participate in progress meetings, prepare reporting updates, and support field teams • Support project close out, final inspections, and customer handover What You Bring Minimum two years of experience in commercial HVAC, mechanical construction, or general construction project management Strong ability to read and interpret blueprints and construction drawings Experience preparing estimates, quotes, and change order pricing Demonstrated ability to manage multiple priorities and deadlines Excellent communication, organization, and follow through Commitment to safety, customer service, and teamwork Proficiency with basic project management and Microsoft tools Valid drivers license and ability to travel to job sites Why Smith and Oby Competitive pay with growth opportunities Full benefits including medical, dental, vision, and 401k Professional development and training support A stable company with more than a century of trusted service A culture built on respect, craftsmanship, and taking pride in a job well done

Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone. PROJECT ADMINISTRATION ASSOCIATE GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals. Coordinate hotel bookings for traveling technicians and project personnel. Place and track equipment orders, ensuring timely delivery and accurate cost allocation. Process Webcycle (Readsoft) workflow items related to invoices and internal approvals. Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates. Manage the Dispatch Log for technician assignments and field service coordination. Maintain the Vendor Log, verifying vendor details and documentation. Support entry and updates to the Resettlement Log, assisting with technician assignment changes. Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status. Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies. Assist with Open Project Audits by gathering and organizing documentation for the following: Tremviews Technical Assist Orders Consulting Projects TRACE/ACT Services Diagnostics Participate in special projects as assigned, supporting cross-functional operational initiatives. EDUCATION: High school diploma or general education degree (GED) EXPERIENCE: One to two years related experience and/or training. Experience with Smartsheet, SAP, or similar systems is a plus. SKILLS AND ABILITIES: Strong organizational skills with a high level of accuracy. Proficient in Microsoft Office Suite (Excel, Outlook, Word). Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Ability to work independently and collaboratively. Strong sense of ownership and initiative. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.