Manager's assistant/administrative assistant jobs in Carmel, IN

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks A Senior Administrative Assistant to promote our Catholic Franciscan mission and identity by supporting the Office of the President and the Marian University Board of Trustees. The Sr. Administrative Assistant will support the President of the university with scheduling, meeting preparation and follow up and other administrative needs in collaboration with the President's Executive Assistant, and will provide similar administrative support for other senior university leaders including the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. This position also will provide administrative support for the committees of the Board of Trustees, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. This position will support the Cold Spring Innovation Corporation Board of Directors including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details. The administrative assistant is a self-starter with excellent executive management skills. He/she needs to present a professional demeanor and be adept at working with people from a variety of backgrounds internally and externally. This position must be exceptional at juggling multiple demands and performing at a high level in a collaborative and high stress environment. Essential Duties and Responsibilities: * Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies. * Collaborates closely with the President's Executive Assistant to support the president in office communications, scheduling, travel, meeting preparation and follow up, correspondence, donor activities and events. * Supports the smooth functioning of the Office of the President in collaboration with the President's Executive Assistant. * Provides administrative support for university senior leadership, including Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth, including scheduling, travel, office communications, meeting preparation and follow up, correspondence, document management and events. * Organizes all administrative details for Board of Trustee committee meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the committee chair and staff liaison. * Coordinates and implements all administrative details for Cold Spring Innovation Corporation Board of Directors meetings, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board chair and officers of the corporation. * Organizes all administrative details for The Jock and Penny Fortune Institute for Civic Leadership and Capitalism, including scheduling and preparation of the Board of Visitors meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, coordination of special events and communication in collaboration with the Vice President of Innovation and Growth. * Assists with administrative details related to the Riverside Education Innovation District project and the development of the former Larue Carter hospital campus, including marketing and communications, community, corporate and government engagement, event planning and execution and scheduling, preparation and follow up for meetings. * Assists with all administrative details for university boards of visitors and advisory boards, including preparation of meeting agendas, materials and minutes, scheduling of meetings and coordinating IT, catering, parking and other meeting details, in collaboration with the board of visitor's chair, staff liaison and the Executive Director for University Engagement and Events. * Additional responsibilities as assigned by the Executive Assistant to the President, the President, the Chancellor and COO, the Sr. Vice President for Strategic Partnerships and General Counsel, the Chief Finance and Strategy Officer and the Vice President for Innovation and Growth. * Provides support for major university activities, including Board of Trustee meetings and activities and Commencement ceremonies University Expectations: * Knowledge of and a commitment to the mission of Marian University * Adheres to Marian University's policies and procedures * Shows courtesy and respect in interactions with fellow employees, students subordinates, supervisors, and external stakeholders * Communicates regularly with supervisor about Department issues * Consistently demonstrates a high level of productivity and exceptional performance * Adheres to the department budget * Provides assistance to colleagues as needed Educational Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be qualified for this position the candidate must have a minimum of five (5) years' experience as an administrative assistant at an executive or C-suite level. Exceptional facility with Word, Excel, PowerPoint, Board Effect, Webex and other office technologies is required. Preference will be given to those with a post-secondary degree or credential. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The work environment for this position is located in an historic home and requires the ability to climb stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: * Cover Letter * Current resume or CV * Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. * Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: **************************** Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Creating Peace of Mind by Pioneering Safety and Security At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world. Sr Executive Administrative Assistant-Carmel, IN (Onsite) Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position. Allegion is seeking a Senior Executive Administrative Assistant. Success in this role involves developing a strong strategic partnership with the senior leaders, attorneys, paralegals, and other Executive Assistants to support fluctuating day-to-day business and operational needs. An essential part of meeting expectations for this role is displaying high attention to detail, organization and process as well as being able to act without guidance in a complex, global company utilizing exceptional time management skills, professionalism, discretion, and confidentiality. This role reports directly to the Senior Vice President and General Counsel and provides matrixed support to the Chief Information Officer as . What You Will Do: Proactively monitor calendars for the General Counsel and Chief Information Officer as needed to keep the leaders on time, resolve scheduling conflicts, and recognize and track critical issues requiring attention or action. Schedule and organize global, complex activities such as meetings, travel, conferences, and department activities. Create and maintain complex spreadsheets and presentation documents in support of corporate reporting/record-keeping requirements, i.e., financial reports, long range plan, organizational leadership reviews, performance evaluations, etc. Establish and maintain a comprehensive filing system for the department to ensure retention of reliable/current data and easy information retrieval. Act as a liaison with other departments, including high-level executives, to ensure the timely and effective communication/coordination of information and schedules. Work independently and within a team on, and at times manage, special non-recurring and ongoing projects. Participate in the design, compilation and dissemination of correspondence, memos, presentations, reports, charts, graphs, business plans, and proposals as well as proofreading/editing this information to ensure complete accuracy, clarity and professional presentation of the final product. Support financial oversight activities including expense report processing, invoice review/processing, and travel reimbursements. Provide support to collect data/facts, summarize information into report form, and research/advise on alternative solutions. Provide expense reporting and project support to the Legal Leadership Team and their extended team members and collaborate with other executive leadership team members' support staff. Responsibilities will range from complex and detailed executive support to anticipating and supporting the daily needs of the Senior Vice President and General Counsel and Chief Information Officer as needed. Provide general administrative support to the internal attorneys as needed. Assist in the support of the legal department's workflow process and procedures Provide vendor management support by coordinating with external vendors and law firms for invoice management. Become proficient in Legal Tracker (spend and legal matter management software) Maintain and organize legal documents, to support the attorneys in ensuring accurate and up-to-date records Assist in administrative preparation for legal document filings and correspondence What You Need to Succeed: 10+ years executive administrative assistant, required Prior experience in a large corporate environment or legal business unit, preferred Associate degree preferred Strong executive presence Strong communication skills, both verbal and written Highly intuitive and self-guided problem solver that can be effective with little direction Demonstrated track record of interacting with executive leaders, and outside contacts in a courteous, professional, and discreet manner Ability to organize and prioritize tasks and assignments Ability to manage confidential information in a seasoned professional manner Detail-oriented and diligent work ethic with the ability to work cohesively with others Ability to work effectively and accurately under pressure with tight time frames A high level of motivation and initiative with appropriate follow through; ability to multitask and manage daily tasks with minimal supervision in a team-centric environment Able to be agile and flexible with their availability to support business needs as appropriate Proficient with all Microsoft applications including but not limited to Concur, Outlook, Teams, Excel, Word, and PowerPoint Minimal travel may arise and will be less than 5% Why Work for Us? Allegion is a Great Place to Grow your Career if: You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there's plenty of room to make an impact. As our values state, “this is your business, run with it”. You're looking for a company that will invest in your professional development. As we grow, we want you to grow with us. You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work! You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths-based development, and unlocking human potential. What You'll Get from Us: Health, dental and vision insurance coverage, helping you “be safe, be healthy”. A commitment to your future with a 401K plan, offering a 6% company match and no vesting period Tuition Reimbursement Competitive PTO Employee Discounts through Perks at Work Community involvement and opportunities to give back so you can “serve others, not yourself” Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching Apply Today! Join our team of experts today and help us make tomorrow's world a safer place! Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role. #LI-TB1 #LI-Onsite We Celebrate Who We Are! Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team. © Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370 Allegion is an equal opportunity and affirmative action employer

Do you have a passion for wildlife conservation and a desire to actively support External Relations to further our mission of protecting nature and inspiring people to care for our world? The Indianapolis Zoo is looking for a dynamic Assistant to the Senior Vice President of External Relations to actively provide a full range of administrative and hands-on duties across External Relations. What You'll Do Provide high-level administrative support to the Senior Vice President of External Relations. Serve as the back-up for the Executive Assistant to the President and CEO. Schedule meetings for committees and staff. This includes planning lunches, receptions, etc. Also, in the absence of the Senior Vice President of External Relations and Director of the Indianapolis Prize, regularly checks voicemail and e-mail messages, acting on any appropriate voicemail or e-mail message. Act as a liaison between the Senior Vice President of External Relations and staff, donors, and potential donors. Conduct behind-the-scenes tours. Has overall responsibility for the community donation program. Prepares and monitors budgets for the External Relations Departments. Provide important administrative support for Indianapolis Prize committees. Participates in plans for the Indianapolis Prize Gala including volunteers, VIP travel, Gala seating and other duties as needed. Coordinate the biannual application cycle of the Indianapolis Prize and Emerging Conservationist program. Work closely with the Institutional Advancement department planning and scheduling donor cultivation and recognition events. Proofread and coordinate correspondence and information for publication. Act as the recording secretary for occasional committee and/or staff meetings and prepare agendas for these meetings. Provide support to the Zoo's Special Event Team as required to help meet attendance and revenue targets. What We're Looking For High School Diploma or GED Minimum five (5) years of prior administrative experience. Outstanding written and verbal communication skills. Ability to produce grammatically correct and error free communications. Advanced proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint. Bonus Points Bachelor's degree is desired but not required. Familiarity with Access, Project or similar software programs. Experience with Raiser's Edge donor relationship software. Why the Indianapolis Zoo? Join a mission-driven team where your attention to detail and communication skills will help make a global impact. As a unique institution accredited as a zoo, aquarium, and botanical garden, the Indianapolis Zoo offers an inspiring environment for innovation, education, and conservation. How to Apply: Apply online today and help us amplify the voice of conservation. Submit your resume and salary requirements online. Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test.

Quality Correctional Care (QCC) is a mission-driven organization that provides medical and mental healthcare and addiction recovery services to justice-involved patients. Our approach to patient care is uniquely compassionate and holistic emphasizing dignity, respect, and rehabilitation through effective healthcare. QCC changes the lives of our patients by raising the standard for correctional healthcare to promote sustainable wellness and successful reintegration following release from incarceration. We are looking for passionate and driven professionals who appreciate a commitment to an important mission. About the Role This role is ideal for someone newer to the corporate world who is passionate about gaining hands-on experience and building a long-term career in administrative leadership. You'll work closely with senior executives, gain exposure to high-level operations, and be supported with mentorship and opportunities for professional development. What You'll Do Provide administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare documents, presentations, and reports Assist with project coordination, tracking deadlines, and following up on action items Serve as a point of contact for internal and external stakeholders Help streamline processes, improve organization, and support day-to-day business operations Handle confidential information with professionalism and discretion Contribute to company initiatives and take on new responsibilities as you grow What We're Looking For 0-3 years of professional experience (internships, part-time roles, and volunteer experience welcome) Strong organizational skills and a proactive work style Excellent written and verbal communication Ability to prioritize tasks and manage time effectively Eagerness to learn and openness to feedback A team-oriented mindset and a positive, professional attitude Flexibility to work with and for multiple departments. Proficiency with common office software (Google Workspace, Microsoft Office, etc.) Why You'll Love Working Here Clear opportunities for growth and advancement within the company Direct mentorship from experienced leaders Support for professional development, training, and certifications A collaborative, supportive team culture Competitive compensation and benefits package Location: Corporate office in Carmel, IN Schedule: Mon-Friday, 8AM-4PM or 9AM-5PM QCC's Benefits: Competitive compensation packages Paid time off Medical insurance (PPO or HSA) $1,200 annual company HSA contribution Dental Vision Short term disability Voluntary life, accident, and critical illness Pet Insurance Cancer Coverage Referral Program Employee Assistance Program Financial Wellness Program Employer paid long term disability, AD&D, and a $50,000 life insurance policy 401K with a 4% company match

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President of Marketing Strategy & Operations and the Vice President of Distribution Channel Marketing. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President of Marketing Strategy & Operations and the Vice President of Distribution Channel Marketing. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Executive Assistant The Executive Assistant acts as the main point of contact for the Executive team. Accountable for knowing the Executive Suite's schedule and assuring meetings and tasks are completed in a timely manner. Provides assistance with administrative duties at the Executive level. Upholds LEL's vision, mission and values. Reports to: Deputy Chief Office of Administration Position Title will: Assists the Officers and Executive Leadership team with daily schedule and tasks Filters incoming calls for Executive team Creates and implements On-Call schedule Supports all areas of the company at the executive level including Carter's Play Place Responsible for booking travel accommodations for Executive team Responsible for ordering, restocking and inventory of office and kitchen supplies for Executive suite Responsible for all Executive related incoming and outgoing mail/packages Manages the Executive suite conference room Attends Executive meetings Schedules Zoom meetings that pertain to the Executive team Provides as a back for the Administrative Assistant when answering phones and greeting walk-ins Demonstrates competencies as a Direct Support Professional by providing assistance to Individuals as they pursue the Good Life Any other duties requested by LEL Supervises Administrative Assistant Qualifications: High school diploma or GED equivalent, Bachelor's degree in office administration, business management or related field preferred Waiver experience a plus, but not required Minimum one (1) year experience in administration assisting required, executive level preferred Ability to travel, minimal Ability to work evening and weekend hours, minimal Knowledge of Microsoft Office including: Outlook Word Excel Excellent verbal and writing skills Proficient time management skills Strong organizational skills and detail oriented Ability to multi-task and meet deadlines Ability to handle sensitive, confidential information Positive and pleasant attitude

As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job Responsibilities: Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Mandatory five days in office required Required qualifications, capabilities and skills: Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. 3+ years of administrative support experience with background in a client facing sales and financial services environment Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed *Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: * Filing, scanning and document management to mainframe system * Greet new employee's, direct them to orientation, and assist with office integration * Oversee delivery and transportation of packages to recipients * Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis" * Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices * Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination * Create purchase orders for construction teams * Invoicing of Time & Material and Contract jobs * Perform checks and balances verifying job costs * Review and analyze job cost reports for accuracy * Assist with accounts receivable collections when needed * Assist construction teams with project submittals, O&M manuals, etc. * Request bid and job numbers as directed by construction teams * Perform other related duties or special projects as assigned Job requirements * High school diploma or GED equivalent preferred * 1 or more years of administrative assistant experience * Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred * Proficiency in MS Word and Excel, etc. preferred Additional Requirements: * Requires mathematical and English language skills * Ability to learn and perform work in multiple mainframe system screens * Ability to follow established procedures for work being performed * Strong organizational skills and ability to meet deadlines * Strong oral and written communication skills * Maintain a positive, cooperative, and teachable attitude * Complies and promotes company Safety Policy * Ability to perform high work volume with minimal errors and supervision * Ability to communicate courteously and proactively with all levels within the company * Ability to maintain confidentiality concerning financial and customer transactions * Must be proactive, self-motivated, detail oriented and reliable * Must have the ability to multitask and work independently, as well as in a team environment * Analytical and problem-solving skills * Ability to pass a full background screening and drug screening

at Indianapolis Endodontics, PC - Avon Join Our Team and Brighten Lives One Smile at a Time At Indianapolis Endodontics - Avon we take pride in creating reasons to smile every day by delivering exceptional dental care to our patients. Due to the growth and expansion of our practice, we are excited to add a dedicated Business Assistant to join our passionate and patient-focused team. In this role, you will play a vital part in ensuring smooth daily operations, providing excellent customer service, and supporting our commitment to delivering quality care. If you thrive in a collaborative environment and are eager to grow with a dynamic practice, we'd love to hear from you! Your Schedule Will Be: Monday - Friday: 7:00am - 4:00pm *Includes morning huddle Benefits & Perks: Quarterly Bonus Potential - up to $700 Health, Vision, Dental, and Life Insurance 401(k) with a 3% Employer Contribution Competitive Dental Services Employee Discount 6 Paid Holidays & PTO Flexible Spending Account Health Savings Account Scrub Allowance Continuing Education Allowance Licensure/Certification Reimbursement Qualifications: Required: Dental / Medical Admin Experience Well versed in dental procedures, treatment plan presentation and patient education Dental Insurance Experience Knowledge of the CDT Codes Dentrix Ascend Experience As a Business Assistant, you will: Welcome visitors and patients, ensuring efficient notification to staff and adeptly handle phone communications. Oversee appointment scheduling and calendar management to achieve practice's care objectives and financial targets. Address patient financial concerns, maintain accurate financial records, and hold at least a High School Diploma or Equivalent. Why Choose Indianapolis Endodontics - Avon? Excellence in Care: We specialize in delivering the highest quality treatment, from root canals to dental emergencies, while prioritizing patient comfort and relaxation. Safety First: Our team upholds the highest standards of cleanliness and infection control, following strict protocols from the ADA, OSHA, and CDC to protect both patients and staff. Expertise You Can Trust: Our doctors and clinicians are dedicated to ongoing education, staying at the forefront of industry advancements to provide exceptional, modern dental care. Why Being Partnered with P1 Dental Matters: Partnering with P1 Dental offers us: Cutting-edge Technology: Access to the latest in dental technology to enhance patient care. Efficiency & Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable. Unwavering Support: It's not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice. Be Part of Something Bigger: By joining Indianapolis Endodontics - Avon and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry. Ready to embark on a rewarding journey with us? Apply today!

Howard County Oral Surgeons is seeking a Part Time Front Office Assistant to join our private practice. The ideal candidate we are looking for would need to provide exceptional customer service while managing administrative tasks efficiently. This role requires strong communication skills and attention to detail. Duties Manage patient records and ensure all information is accurate and up to date. Handling of all medical clearances and correspondence with other medical/dental offices. Handle phone calls, schedule appointments, respond to inquiries, and provide information about services offered. Assist with administrative tasks such as filing, data entry, processing patient payments, checking on insurance claims, and figuring patient treatment plans/insurance co-payments. Flexibility to cover during staff vacations/absences. Ability to work independently as well as part of a team. Experience Previous experience as a dental receptionist or in a similar front office role is preferred along with familiarity of a dental/patient scheduling software is a plus. If you are passionate about providing excellent patient care and have the skills necessary for this role, we invite you to apply for the position of Front Office Assistant in our team-oriented environment.

We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks. This role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong organizational skills, a willingness to take on new challenges, and a commitment to maintaining high standards of confidentiality and professionalism. There is significant opportunity for growth within this role and the company for individuals who exhibit self-accountability, proactiveness, and exceptional communication skills. Adaptability and a willingness to learn new software are essential for success in this role. Candidates located in Indiana or willing to relocate are preferred, and this position offers a flexible/hybrid work arrangement. Responsibilities: Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies. Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations. Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary. Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports. Coordinate office events and activities, including team meetings, training sessions, and social gatherings. Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment. Handle confidential information with discretion and professionalism. Work closely with the CEO and other senior executives to support their needs and priorities. Assist with basic accounting tasks, such as processing invoices and expense reports. Maintain office cleanliness and organization. Assist with special projects and other duties as assigned. Requirements: Degree in business administration, management, or a related field preferred. 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred Strong organizational, communication, interpersonal and time-management skills required Proven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements Ability to maintain confidentiality and exercise discretion Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office and other basic software applications Experience with using QuickBooks or other accounting software preferred. Ability to work in Indiana or willingness to relocate (no relocation assistance offered) Demonstrate ability to adapt to a dynamic work environment and learn new software as needed. About Levisonics: Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays. By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients. Levisonics offers comprehensive benefits including healthcare, dental and vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short-term and long-term disability benefit administration, health savings account. Employees can also take advantage of flexible and hybrid work opportunities.

Tire Discounters, the nation's largest family-owned and operated tire business, was founded almost 50 years ago. We are dedicated to providing exceptional automotive service with a focus on transparency and care to our nearly 2,300 team members. We offer diverse career paths, industry-leading training, and a commitment to our core values. As a family-owned tire and automotive service retailer, our mission is to prioritize people and safety above all else. We are dedicated to delivering a "WOW" experience to our customers and team members, with a commitment to always do the right thing and challenge the status quo. Position Overview As a Sales Associate or Sales Manager, you'll be the go-to expert for auto maintenance and repair, driving sales and ensuring excellent customer satisfaction. Key Responsibilities * Recommend products/services based on customer needs. * Drive sales growth through customer outreach. * Manage tickets accurately and efficiently. * Deliver outstanding customer service. * Maintain store appearance. * Promote teamwork and assist in the shop as needed. Requirements * Retail sales or customer service experience preferred (automotive experience is a plus). * Strong communication, organizational, and multitasking skills. * Ability to thrive in a fast-paced environment and work on Saturdays. * Ability to stand for long periods, bend, and lift up to 75 lbs. * Valid driver's license and authorized to work in the USA (18+). COMPENSATION PLAN Pay: $40,000 - $55,000 + annually Our Sales Team Members are paid weekly and earn monthly individual spiffs as well as participating in the monthly store bonus. * Growth Opportunities: well defined paths for career advancement. Many leaders within our family cut their teeth in the store. * Skill Development: Paid company training at all levels, led by master certified trainers and experienced leaders. We offer a company tool program as well! * Competitive Pay & Benefits: Solid compensation plan and a full suite of benefits to choose from. * Supportive Team: You'll roll with the best team in the business. Since day one, we've been family-owned and operated, and that shows!

Under the supervision of the Director of Facilities and Grounds, the Facilities and Maintenance Administrative Assistant is responsible for managing and coordinating Park Tudor facilities and daily operations. This involves ensuring that the facilities are well-maintained, safe, and functional by overseeing tasks such as maintenance, repairs, vendor contracts, safety protocols, event planning and setup, furniture inventory, and equipment procurement. This is a full-time, exempt position that reports to the Director of Facilities and Grounds. The position may involve working overtime and on weekends as necessary. Essential Responsibilities: * Facilities Operations: Assist in overseeing daily facility operations, including building systems (HVAC, electrical, plumbing), managing preventive maintenance programs, and coordinating emergency repairs. Also responsible for grounds upkeep, including landscaping, snow removal, and outdoor maintenance. * Work Order Management: Receive, prioritize, and assign maintenance and custodial work orders; track progress through completion using the FMX system. * Preventive Maintenance Scheduling: Plan and coordinate preventive maintenance services with internal staff and external vendors via FMX. * Event Support: Coordinate staffing and logistics for school events, including audio-visual and technical theatre requests. Ensure proper setup and teardown for all campus events. * Calendar Coordination: Collaborate with departments and leadership to manage the school calendar and schedule events. Maintain comprehensive knowledge of all school and non-school activities for accurate planning. * Budget and Finance: Process maintenance invoices and monthly Visa statements; assist with budget development, expense monitoring, and procurement of materials, equipment, and vendor services. * Payroll Administration: Review and prepare maintenance department timesheets; track vacation, sick, and personal days using Veracross. * Project Management: Assist in planning, coordinating, and monitoring facility maintenance and capital improvement projects. * Fleet Vehicles: Responsible for coordinating transportation for all buildings and departments and assigning vehicles to Park Tudor Faculty, Staff, Coaches, etc. Also responsible for vehicle maintenance scheduling. Coordinate and schedule rental vehicles and buses for field trips, sporting events and other school activities. * Vendor Management: Maintain strong relationships with external service providers and ensure timely, high-quality completion of contracted work. * Safety Compliance: Support campus safety protocols and assist during emergencies or crisis situations. * Communication and Reporting: Provide regular updates on facility status, maintenance schedules, expense reports, event logistics, and work order progress. * Shipping and Receiving: Manage all campus shipping and receiving operations. * Other Duties: Provide clerical support and perform additional tasks as assigned. Qualification Requirements: Education: * Bachelor's Degree * Experience: 3-5 years relevant experience Required Qualifications: * Strong organizational skills * Computer skill proficiency with Microsoft Office, Microsoft SharePoint, Google Workspace * Excellent organizational and time management skills, with a strong attention to detail * Must be able to lift 25 pounds * Ability to pass a pre-employment background check in accordance with applicable laws * Ability to pass a drug screen at the time of hire and throughout employment, as permitted by law * Hold a valid driver's license and have a good driving record (must be insurable by School's insurance provider) * Willingness to engage in all aspects of the Park Tudor community while promoting the school's mission, vision, and values Park Tudor School offers excellent pay and a comprehensive benefit package. Professional development opportunities are available through participation in conferences and workshops, membership in professional organizations, and continuing education. Park Tudor is an Equal Opportunity Employer. Those who would add to the diversity of our staff are strongly encouraged to apply. Interested candidates should send their resume and cover letter to **************** and complete the online job application. For more information regarding Park Tudor School, consult the Park Tudor web site at ******************

The Sales Administrative Assistant supports the customer experience with a commitment to providing a personal and memorable experience for our clients. This role interacts with our clients in the store and on the phone, and needs to prioritize multiple administrative tasks, take initiative, and have fun providing a legendary experience for our external and internal clients. This role performs tasks to support the sales team, and Reis-Nichols leadership by following inventory processes and operational procedures. Essential Functions: Provides exceptional customer service to clients and sales personnel to enhance the customer experience and assist with meeting company revenue goals. Fields and directs questions about some of the finest luxury brands in the industry, including Rolex, David Yurman, John Hardy, Roberto Coin, Marco Bicego, Mikimoto Pearls, Breitling, TAG Heuer, and more. Provides direct assistance to clients, both on the telephone and in person, creating a welcoming and inviting environment. Directly supports and assists sales teams in working with, processing, retrieving, tracing, and/or checking merchandise. Provides administrative assistance to the daily operations of the store, including distribution of mail and other information, monitoring security measures, maintaining store appearance, running reports and evaluating data, etc. Takes and delivers accurate messages, including managing the general voice mail inbox. Provides administrative assistance to company leadership as requested. Other duties as assigned by leadership. Key job requirements: Accountability, initiative, and high level of professionalism Organization and the ability to prioritize multiple tasks Enthusiasm and supportive of a team approach Attention to detail and an appreciation for precision Communicate clearly and effectively in written and verbal situations Solid computer, math, communication, and critical thinking skills The ability to work a flexible schedule, including Saturdays. Normal store hours are 10a - 6p weekdays, 10a - 5p on Saturdays. We are closed on Sundays. Associates rotate evening and weekend hours to ensure a balanced schedule for our valued staff. Hours may differ during events or peak holiday times. Experience and Education: High School Diploma or equivalent required 1-2 years customer service experience required Some college or college degree preferred Retail experience in a luxury setting preferred Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, multiline phones, and copiers. While performing the duties of this job, the employee is regularly required to talk or hear. Position will involve sitting or standing for extended periods of time. Requires occasional lifting of up to 25 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Job Scope: The Administrative Office Assistant is to be proficient in every aspect of performing the functions of this position. The Administrative Office Assistant's overall responsibility, and objective, is to provide administrative support to the Office through a wide array of tasks while upholding Diamond Pet Foods overall mission. Duties and Responsibilities: Provide outstanding internal and external customer service Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette Promptly answer/greet door visitors assisting/checking them in/out accordingly Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors. Process Invoices and POD's accurately for Accounts Payables Process AP statements and request invoices Review and confirm all information on Receiving Logs are accurate and keyed in system correctly Responsible for sending out the load list communication Office supply inventory which includes maintaining copier machine responsibilities Maintain general cleanliness of Office/ Conference Rooms Filing and Retention of Logs Support Human Resource Manager with annual/monthly parties/luncheons and tasks Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times Report any discrepancies in paperwork to the department responsible Check system ensuring purchase order numbers are open in IFS Scanning and coping of paperwork Receive/sort/distribute mail Must maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.) Participate in all safety programs. Be an employee champion who will maintain a strong and positive working relationship with all employees with the utmost integrity, confidentiality, and ethical values. Additional Job Functions: Assist in maintaining a positive team environment and good working relationship by maintaining a positive attitude toward all Diamond team members, vendors, and customers. Assist as backup for Inputting Shipping Log data entry in various Excel spreadsheets. Assist as back up with completing international loads. Working overtime is mandatory and requires full participation including availability to work occasional weekends if needed. Accept temporary assignment changes to assist other areas including coverage for other employees' absences whether preplanned or on short notice, maintaining a positive and professional attitude. Complete work in a timely, accurate and thorough manner and be conscientious about assignments. In accordance with Diamond philosophy, the Administrative Assistant is expected to champion and direct continuous learning and improvement in all functions. Must work in a safe, professional manner while performing all functions in accordance with sound safety practices and procedures. Must promptly report all safety violations, safety hazards, accidents, property damage, or near misses to management immediately. Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship.Responsible for other duties as deemed necessary by Management. QUALIFICATIONS: Ability to work independently without immediate direction or oversight. Self-motivated with a high degree of initiative and integrity. Excellent communication skills, both oral and written, to effectively communicate in a professional manner. Excellent interpersonal skills (communication, listening, team player, cooperative, approachable). Ability to be organized, flexible, and perform acceptably under pressure. Ability to handle highly sensitive matters and maintain confidentiality. Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, Power Point and Adobe Acrobat. Must successfully pass a pre-employment background and drug screening.

Job DescriptionQuality Correctional Care (QCC) is a mission-driven organization that provides medical and mental healthcare and addiction recovery services to justice-involved patients. Our approach to patient care is uniquely compassionate and holistic emphasizing dignity, respect, and rehabilitation through effective healthcare. QCC changes the lives of our patients by raising the standard for correctional healthcare to promote sustainable wellness and successful reintegration following release from incarceration. We are looking for passionate and driven professionals who appreciate a commitment to an important mission. About the Role This role is ideal for someone newer to the corporate world who is passionate about gaining hands-on experience and building a long-term career in administrative leadership. You'll work closely with senior executives, gain exposure to high-level operations, and be supported with mentorship and opportunities for professional development. What You'll Do Provide administrative support to executives, including calendar management, meeting coordination, and travel arrangements Prepare documents, presentations, and reports Assist with project coordination, tracking deadlines, and following up on action items Serve as a point of contact for internal and external stakeholders Help streamline processes, improve organization, and support day-to-day business operations Handle confidential information with professionalism and discretion Contribute to company initiatives and take on new responsibilities as you grow What We're Looking For 0-3 years of professional experience (internships, part-time roles, and volunteer experience welcome) Strong organizational skills and a proactive work style Excellent written and verbal communication Ability to prioritize tasks and manage time effectively Eagerness to learn and openness to feedback A team-oriented mindset and a positive, professional attitude Flexibility to work with and for multiple departments. Proficiency with common office software (Google Workspace, Microsoft Office, etc.) Why You'll Love Working Here Clear opportunities for growth and advancement within the company Direct mentorship from experienced leaders Support for professional development, training, and certifications A collaborative, supportive team culture Competitive compensation and benefits package Location: Corporate office in Carmel, IN Schedule: Mon-Friday, 8AM-4PM or 9AM-5PM QCC's Benefits: Competitive compensation packages Paid time off Medical insurance (PPO or HSA) $1,200 annual company HSA contribution Dental Vision Short term disability Voluntary life, accident, and critical illness Pet Insurance Cancer Coverage Referral Program Employee Assistance Program Financial Wellness Program Employer paid long term disability, AD&D, and a $50,000 life insurance policy 401K with a 4% company match Powered by JazzHR fiyzfu7hx8

Join the Tire Discounters Family -- Drive Your Career Forward! About Us: Tire Discounters, the nation's largest family-owned and operated tire business, was founded almost 50 years ago. We are dedicated to providing exceptional automotive service with a focus on transparency and care to our nearly 2,300 team members, we offer diverse career paths, industry-leading training, and a commitment to our core values. As a family-owned tire and automotive service retailer, our mission is to prioritize people and safety above all else. We are dedicated to delivering a "WOW" experience to our customers and team members, with a commitment to always do the right thing and challenge the status quo. Your Role as Sales Associate and Sales Manager: Our Sales Associates and Sales Managers are the neighborhood trusted experts for auto maintenance and repair! In this high-impact, fast-paced role, you are responsible for growing sales for your store through relationships while achieving superior levels of customer satisfaction. What You'll Do: * Evaluates customer needs and recommends products and services accordingly. * Drives sales growth for store location, including making customer calls daily to increase sales opportunities. * Coordinates each customer's work order through to completion, fully and accurately following company policy, programs and procedures. * Provides outstanding customer service to every customer. * Takes accountability for the presentation of the property, including inside and outside the store. * Promotes company culture of cooperation and collaboration among all team members. * Assists in the shop as necessary. Your Skills & Qualifications: * Retail sales or customer service experience preferred (automotive experience is a plus). * Strong communication, organizational, and multitasking skills. * Ability to thrive in a fast-paced environment and work on Saturdays. * Ability to stand for long periods, bend, and lift up to 75 lbs. * Valid driver's license and authorized to work in the USA (18+). Compensation & Perks: Pay: $35,000 - $55,000+ annually * (includes monthly spiff and store bonus) * Paid weekly Career Path Sales Associate → Sales Manager → Service Manager → General Manager Why Join Tire Discounters? * Grow with us: Defined career paths -- many of our shop leaders and managers started right where you are. * Investing in you: Master-certified trainers, paid hands-on learning, plus a company tool program to help you build your career.