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Manager's assistant/administrative assistant jobs in Chicopee, MA

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  • Executive Team Leader Human Resources (Assistant Manager Human Resources) Plainville MA

    Target 4.5company rating

    Manager's assistant/administrative assistant job in Plainville, CT

    The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************** ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here. ALL ABOUT HUMAN RESOURCES As an HR leader, you drive change, remove obstacles and develop inclusive talent strategies to support a guest-focused mission. You champion recruitment efforts, collaborating with Talent Acquisition to attract and retain the right talent and deliver meaningful career experiences. By being a strategic partner for your peers and leaders, you ensure profitable growth by developing high-performing and engaged teams, creating an environment where teams love to work. At Target, we believe in our leaders having meaningful experiences that help them build and develop skills for a career. The role of a Human Resources Executive Team Leader can provide you with the skills and experience of: * Creating and managing HR strategies and goals; delivering results through your team * Reading financial reporting and interpret data * Knowledge of federal, state and local employment laws * Recruiting, selecting and talent management of hourly team members and leaders * Support business leaders; coaching and consulting with them in growing the business and developing their teams * Influence across levels and partners (e.g. hourly team members, senior leaders) As an Executive Team Leader Human Resources, no two days are ever the same, but a typical day will most likely include the following responsibilities: * Anticipate and identify current and future trends and needs of the team to support the total Store's health and drive profitable sales. * Support leaders in creating and prioritizing an environment of inclusivity where teams value diverse voices and approaches, are authentic and respectful, and create equitable experiences. * Support organizational and operational change by focusing on HR priorities, practices, and impact * Know and assess the competition; leverage guest insights and feedback to drive the business and be the destination of choice for our guests. * Promote a culture where teams love to work, and guests love to shop; recognize guest-centered behaviors and reward outstanding performance. * Develop teams and leaders who are committed to continuous learning through observations, providing regular feedback and recognizing strong guest service. * Support, coach and recognize the leadership team to ensure timely completion of training execution. * Build relationships that are important to the local community and engage store team on these initiatives. * Be approachable and available for your team, lead a culture where team members feel heard, and issues are quickly resolved. * Support leaders with reviewing and publishing schedules that are compliant, meet business needs and align with team member availability and desired hours. * Develop a store staffing strategy, identifying when to hire externally to ensure more consistent work hours for current team members and reduce schedule fluctuations. * Use your expertise to guide store leaders in hiring and onboarding candidates with the right skills and experience by understanding the needs of both the business and guests. * Create, lead, and model a culture of executing all best practices as outlined with team onboarding, learning, and required training; help close skill gaps through development, coaching and team interactions. * Lead a team of HR Experts and HR Team Leader (if applicable) who serve the total store team by solving problems, removing roadblocks and engaging each team member. * Effectively plan and manage programs related to culture, pay and rewards and benefits to maximize team member engagement and minimize business disruption, while supporting leaders in making the best decisions for their teams. * Develop and coach your HR Team Leader (if applicable) to elevate the skills and expertise of the team. * Establish a culture of accountability through clear expectations and performance management. * Leads investigations to address and resolve concerns, collaborating with the appropriate partners and owning the process from initiation to resolution to foster a positive work environment. * Model creating a welcoming experience by greeting guests as you and your team are completing your daily tasks. * Demonstrate how to engage with guests when assistance is needed, engage with guests in a welcoming way, and help solve their specific needs. * Lead by thanking guests and letting them know we're happy they chose to shop at Target. * Always demonstrate a culture of ethical conduct, safety and compliance; lead team to work in the same way and hold others accountable to this commitment. * Develop and lead a safety culture and performance of the department through modeling and recognizing safe behaviors, identifying and correcting hazards, holding team accountable to following safety expectations, assisting with incident response, and reporting/investigating injuries timely and accurately. * Lead an instore security culture by focusing on deterrence, response and resolution in order to improve physical security processes. * Lead merchandise protection strategies across the total store; including ordering, storage and application as directed by best practices. * As a key carrier, implement all safe and secure training and processes * Address all store emergency and compliance needs including claims management and return-to-work program. * All other duties based on business needs WHAT WE ARE LOOKING FOR This may be the right job for you if: * You enjoy interacting and helping others - including guests that shop our store and fellow team members you work with. * You thrive in a fast-moving, highly active and physically demanding role, where teamwork, flexibility, and creative problem solving are key to success. * You are open to working a flexible work schedule with varying hours, days or shifts (including nights, weekends, holidays and other peak shopping times). The good news is that we have some amazing training that will help teach you everything you need to know to be an Executive Team Leader Human Resources but there are a few skills you should have from the get-go: * 4-year degree or equivalent experience * Strong interpersonal and communication skills * Strong business acumen * Comfortable dealing with ambiguity * Manage conflict, lead and hold others accountable * Relate well with and interact with all levels of the organization * Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis * Ability to communicate on multiple frequency devices and operate handheld scanners, and other technology equipment as directed * Manage workload and prioritize tasks independently * Welcoming and helpful attitude towards all guest and other team members We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: * Access all areas of the building to respond to guest or team member issues * Interpret instructions, reports and information * Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 44 pounds * Accurately handle cash register operations as needed. * Flexible work schedule (e.g., nights, weekends and holidays); reliable and prompt attendance necessary. Benefits Eligibility Please paste this url into your preferred browser to learn about benefits eligibility for this role: ******************************** Americans with Disabilities Act (ADA) In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.
    $60k-120k yearly Auto-Apply 47d ago
  • Executive Assistant to the VP of OPs, HR and Finance

    Ensign-Bickford Industries 4.1company rating

    Manager's assistant/administrative assistant job in Simsbury, CT

    At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you! Job Description Job Title: Executive Assistant to the VP of OPs, HR and Finance Job Summary: EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations, Finance and HR, working in close collaboration with the Executive Assistant to the President. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function. This is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you. Key Responsibilities: Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting. Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives. Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders. Coordinate internal and external events such as town halls, team-building activities, and leadership sessions. Assist with facilities-related projects such as renovation coordination and safety committee activities. Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed. Provide flexible administrative support to other departments as needed. Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment. Requirements: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management. Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment. Strong verbal and written communication skills. Demonstrated ability to handle confidential information with professionalism and discretion. Comfortable interacting with all levels of staff, including executive leadership and external stakeholders. Eagerness to take on special projects and continuously expand your skill set. Preferred Qualifications: Bachelor's degree is strongly preferred in Business Administration, Communications, or a related field. Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support). Minimum of 10 years of administrative or office management experience. Prior experience supporting senior or executive leadership. Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint. Exposure to visual management systems and process improvement tools. Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.
    $72k-109k yearly est. Auto-Apply 60d+ ago
  • Senior Administrative Assistant - Global Specialty

    The Hartford 4.5company rating

    Manager's assistant/administrative assistant job in Hartford, CT

    Sr Admin Asst - DA10AN We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future. Are you looking for a unique opportunity to support The Hartford's Global Specialty organization? Explore our Senior Administrative Assistant role supporting the Global Specialty Chief Operating Officer, including the Head of Transformation and AVP and Strategic Operational Excellence based in our Hartford, CT Home Office. In this role, you will support the Global Specialty organization and make an impact that helps us deliver differentiated solutions to our Global Specialty employees aligning with our ambitious growth agenda. The ability to interact with individuals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. The ideal candidate will be experienced in handling a wide range of administrative support related tasks. WORK ARRANGEMENTS: This role will have a Hybrid work schedule, with the expectation of working in an office (Hartford, CT) 3-4 days a week with the expectation of coming in any other days as business needs arise. How You'll Deliver Value · Calendar Management: Proactively manage an extremely active calendar of appointments; filter and prioritize meetings and phone calls; proactively engage with others and work closely and effectively with the COO, Head of Transformation and AVP, Strategic Operational Excellence to keep them well-informed of upcoming commitments and responsibilities and ensure full preparation for meetings. · Communication: Prepares and coordinates materials for meetings of significance (i.e. externa/internal presentations, Board Meetings, etc.). Communicate on behalf of management to all levels of staff, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies. · Operational Efficiency: Establish management and leader routines; track key initiatives and deadlines for C-level and senior leadership team, ensuring follow-through and timely execution. Managing OneNote Huddle Boards. · Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports that are in-line with company travel and expense guidelines and policies. Work with the event planning team to coordinate events, and plan on traveling to the venue to support onsite administration and logistics, as needed. · Reporting, Presentation & Document Management: Prepare and edit presentation materials and ensure availability. As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations). · Confidentiality and Discretion: Handle C-level and Senior Leadership matters with a mature, sophisticated approach to information security, data privacy, and confidentiality-exercising sound judgment, tact, and discretion while recognizing time-sensitive implications. · Relationship Building: Build rapport and relationships with domestic and international employees and all functional partners, as well as the administrative assistant community. Develop best practices for other administrative staff within Global Specialty and serve as a leader and role model within that administrative community. What You Will Bring · Expertise: The successful candidate will have a demonstrated record of accomplishment as an Executive Administrative Assistant, preferably with a minimum of 7 plus years of experience supporting the C-level, Senior Leadership level and complex organizations. · Education: Bachelor's or associate degree is preferred, but not necessary. · Strategic Execution C-Suite Support: Ability to support multiple competing priorities and end-to-end planning for timely delivery of key deliverables to SLT and various other leaders within the organization. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. · Communication & Collaboration Excellence: Expert Level written and verbal communication and proofreading skills. Highly resourceful team player; also, able to work effectively independently. · Analytical Judgment: Demonstrated ability to analyze and interpret data with attention to detail, data integrity, and accuracy-identifying trends, extracting anomalies, and developing insights to inform leadership actions. · Insightful Problem Solving: Proactive problem-solver with strong decision-making skills and sound judgment, consistently delivering high-quality work while maintaining professionalism, confidentiality, and composure. · Technical & Organizational Proficiency: Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly. INTERNET REQUIREMENTS: For full-time, occasional, part-time, or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wi-Fi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) 100MB download/10MB upload. Contact/Call center role using Genesys softphone and Citrix/ATO users. Users who participate in frequent Teams video conferences, as well as those who download/upload large file content throughout the workday. To confirm whether your Internet system has sufficient speeds, please visit ************************ from your personal computer. Compensation The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is: $64,800 - $97,200 Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age About Us | Our Culture | What It's Like to Work Here | Perks & Benefits
    $64.8k-97.2k yearly Auto-Apply 60d+ ago
  • Executive Personal Assistant

    C-Suite Assistants 3.9company rating

    Manager's assistant/administrative assistant job in Wethersfield, CT

    Executive Personal Assistant to Founder, Boutique Investment Advisory Firm, Hartford County, Ct A well-established investment advisory firm, headquartered in Hartford County with multiple offices in the US is seeking an experienced, highly organized and professional “right hand” Executive Personal Assistant to support the Founder. The ideal candidate has at least 8 years of experience supporting a HNW c-suite executive in the finance space, is well-organized, pro-active and a true problem solver, providing “high touch” administrative support both personally and professionally. This role is 4 days in the office, 1 day remote depending on what is going on. The office is business professional in a team-oriented, collaborative environment. About The Job: · Serve as the primary administrative support, “right hand” to the Founder, managing his calendar, scheduling meetings and prioritizing his in-box. · Coordinate and arrange domestic and international travel arrangements with detailed itineraries, personal and professional · Craft and edit emails and other correspondence on his behalf; Create and edit PowerPoint presentations · Liaise with executive leadership, key stakeholders and clients. · Organize meetings, conferences, and events, ensuring all materials/reports and logistics are handled effectively with all t's crossed · Track and manage deadlines, priorities, and follow-ups for the Founder · Expense reporting · Personal work; errands and ad hoc projects · Some minimal US travel required (3-4 times a year for an overnight) · About You: · At least 8 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive at a finance firm. · Bachelor's Degree · Detail-oriented and organized with exceptional problem-solving skills. · Professional presence with the ability to interface with internal and external stakeholders at all levels. · Advanced proficiency in Microsoft Office Suite; High proficiency in PowerPoint. · Professional, proactive with a warm engaging personality , a true team spirit and a “no job too small “attitude. Compensation:Competitive base salary, annual discretionary bonus, and comprehensive health benefits package.
    $60k-92k yearly est. 60d+ ago
  • Sr. Administrative Assistant - Small Commercial

    The Travelers Companies 4.4company rating

    Manager's assistant/administrative assistant job in Hartford, CT

    Who Are We? Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it. Job Category Administrative/Clerical Compensation Overview The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. Salary Range $57,900.00 - $95,600.00 Target Openings 1 What Is the Opportunity? This Sr. Administrative Assistant role is critical to providing complex administrative support to senior management. The role performs a wide variety of tasks related to organization, communication, facilitation and scheduling. What Will You Do? * Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. * Exercises considerable discretion and independent judgment in facilitating overall department operations. * Directs the activities of other support staff as necessary. * Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures. * Complex scheduling; typically involves internal, external, and department-wide scheduling. * Full responsibility for department-wide event and travel planning. * Prepares and submits expense accounts and other type expenses. * Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system. * Regularly interacts with internal and external executives, community leaders, shareholders, etc. Initiates follow-up actions as needed. * Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. * Initiates, develops, and makes decisions regarding office practices/procedures within authority level. * Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. * Perform other duties as assigned. What Will Our Ideal Candidate Have? * Minimum of 5 years of related work experience. * Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup). * Utilizes multiple software packages to prepare highly confidential correspondence and complex documents. * Independently designs advanced spreadsheets, graphics, presentations, and database applications. What is a Must Have? * High school degree or equivalent. * 3 years of related work experience. What Is in It for You? * Health Insurance: Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment. * Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers. * Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays. * Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs. * Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice. Employment Practices Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences. In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions. If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you. Travelers reserves the right to fill this position at a level above or below the level included in this posting. To learn more about our comprehensive benefit programs please visit *********************************************************
    $57.9k-95.6k yearly 41d ago
  • Senior Medical Administrative Secretary, Charlton Urology, 40 Hours, Days

    Umass Memorial Health Care 4.5company rating

    Manager's assistant/administrative assistant job in Charlton, MA

    Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8am - 4:30pm Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2278 Charlton Urology This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination * Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. * Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. * Assists with new patient intake, including collecting demographic and insurance information. * Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service * Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. * Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. * Serves as liaison between patients, families, and caregivers to promote timely and effective communication. * Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence * Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. * Proofreads and edits materials for grammar, spelling, format, and style. * Composes or prepares standard letters and forms for review. * Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support * Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. * Makes travel arrangements for conferences, meetings, and other events. * May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing * Collects patient copayments, processes payments, and maintains records for daily deposits. * Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
    $16.6-31.4 hourly Auto-Apply 17d ago
  • Senior Administrative Assistant

    Workoo Technologies

    Manager's assistant/administrative assistant job in Hartford, CT

    The Administrative Assistant will provide direct administrative and project management support to the Senior Director, US Commercial Medical, Customer Service Operations and minimal team support. Broad responsibilities include creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, schedules; tracking action items; managing calendars; making infrequent travel arrangements; planning and executing meetings; managing expenses. The ideal candidate will be comfortable with developing options, proposing alternate solutions and willingness to provide advice and recommendations to leadership. This position is with Evernorth, a new business within the Cigna Corporation. Responsibilities Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly Maintain calendar(s) in a timely and logical manner; proactively manage coordination of work to avoid conflicts Keep manager apprised on the status major projects, after meeting action item reports, keeping this Manager and team informed on the status of assignments, projects and general operations Creates basic spreadsheets and org chart updates, basic PowerPoint presentations for visual representations for internal distribution Support to help manage organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc. Act as an important part of the leadership team through project support and initiating communications Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology Leverage technology and best practices to facilitate the effectiveness of the leadership team Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cignas booking tool. Requires 100% accuracy of travel itineraries and reservations. Accurate submission of expense reports for all travel & expenses in a timely manner May attend meetings and take notes as requested. Qualifications High School Diploma or GED required. Bachelor's Degree preferred 5+ years of previous Administrative Assistant and/or Executive Assistant experience directly supporting and working with senior leaders highly preferred Project management skills a plus Advanced-level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word Ability to not just handle today, but critical intuitive ability to anticipate future needs and act proactively Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity Must be comfortable operating in a fast-paced environment Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task effectively Meeting planning skills and demonstrated budget tracking/analyses skills preferred Ability to keep deadlines straight and prioritize work accordingly Ability to navigate the organization with a high degree of professionalism For this position, we anticipate offering an hourly rate of $24 - $36, depending on relevant factors, including experience and geographic location. This role is also anticipated to be eligible to participate in an annual bonus plan. Helping our customers achieve healthier, more secure lives is at the heart of what we do. While you take care of our customers, well take care of you through a comprehensive benefits program that helps you be at your best. Starting on day one of your employment, youll be offered several health-related benefits including medical, vision, dental, and best in class well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and dozens of corporate discounts on essentials you use every day.
    $24-36 hourly 60d+ ago
  • Manager (Assistant) - 1820

    Hardee's Franchises-Boddie-Noell Enterprises

    Manager's assistant/administrative assistant job in Enfield, CT

    Click HERE to Apply!Job Title - Restaurant Manager/Hardee's NOW HIRING EXCEPTIONAL RESTAURANT MANAGERS - If you are passionate about making a difference for our guests and our team members, every single day, can manage and motivate team members through positive and respectful leadership, strive to exceed company standards in service to guests, food quality, food safety, and cleanliness and recognize your team members for a job well-done. You are just what we are looking for. If this is you then COME JOIN OUR AMAZING TEAM, make new friends, develop your career skills and have fun. Great pay, benefits and opportunity for advancement. Who Are We? "WE BELIEVE IN PEOPLE" Boddie-Noell is a family owned Christian based company and is the largest franchisee of Hardee's restaurants in the United States. Our purpose is to use the resources of our company to provide opportunities for our people and be a positive influence on people's lives wherever and whenever we can. What is our Team Approach? Our managers do not manage from a distance but instead alongside crew employees in order to be more effective, resolve guest complaints, maintain product quality, and fix any problems as they arise. Working alongside other crew members allows our managers to teach others and lead by example. What Will You Do?Job Purpose Statement To operate the restaurant in the absence of the Senior/General Manager. Assist in achieving sales growth through maintaining the highest standards of quality, service, and cleanliness with constant focus on profitability. Job Functions Interview and hire qualified staff to operate the restaurant based on company standards and in compliance with state and federal regulations. Schedule sufficient staff to operate the restaurant and accommodate guest flow. Manage labor costs to meet company standard. Train and develop crew under the direction of the Senior/General Manager. Maintain a cooperative, harmonious working relationship with management team and crew. Provide coaching, counseling, and discipline as warranted. Assist with crew member duties a needed. Conduct crew and management team meetings as needed to discuss operation procedures, promotions, safety, security, training, etc. Maintain an adequate supply of all products and items necessary to operate the restaurant. Control inventory to meet company Food Cost Variance standard. Maintain reports and records based on company standards and in compliance with state and federal regulations. Maintain building and equipment using proper operating, cleaning, and preventive maintenance procedures. Responsible for all cash. Ensure adherence to cash procedures. Ensure personal appearance meets company standard and displays professionalism at all times. Recognize and adhere to all HR, sanitation, safety, and security policies and procedures to ensure a safe and compliant environment for all. Consistently exhibit the actions/behaviors which best demonstrate BNE's Vision and Values; perform other tasks as directed by management; and at all times represent Boddie-Noell Enterprises, Inc. as a professional in every aspect of performance. * Note: BNE will make reasonable accommodations as required by the Americans with Disabilities Act. What Will You Need? Must be 18 years or older Must meet Physical demands required of the role Must be able to lead, recognize and train successful talent 2 years of management experience Available to work all shifts and weekends Ability to pass background check and drug screen Valid Driver's License Strong conflict-resolution skills Consistent and Reliable Cheerful and Positive Attitude Excellent communication skills Loves Serving and Helping Others What is in it for You? Now Paying Weekly Fun & Flexible Work Environment Paid Training 401K Vacation, Sick, Holiday & Bereavement pay Discounted Meals During Shift Medical, Dental, Vision & Life Insurance Opportunity to Advance Bonus Program Competitive Pay - Along with a competitive paycheck, you will work in a nurturing environment where you will learn valuable business and people skills. Workplace Caring Culture - We've created a culture of family and team that exist in each of our restaurants. Our treatment of employees is well known in the restaurant field where we enjoy some of the best retention of long-term employees in the industry. Helping Hands - Employee assistance fund that provides financial help to Boddie-Noell employees in time of need. Corporate Chaplains - Offers care to employees with personal and professional life issues. *Veterans and those with previous military experience are encouraged to apply! EOE Boddie-Noell Enterprises, Inc., an independent franchisee of Hardee's Restaurants LLC
    $43k-86k yearly est. Auto-Apply 59d ago
  • Executive Administrative Assistant

    Cardinal Health 4.4company rating

    Manager's assistant/administrative assistant job in Hartford, CT

    _This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $27-42 hourly 6d ago
  • Sr. Administrative Assistant - Small Commercial

    Travelers 4.8company rating

    Manager's assistant/administrative assistant job in Hartford, CT

    Who Are We? Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it. Job CategoryAdministrative/ClericalCompensation Overview The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. Salary Range$57,900.00 - $95,600.00Target Openings1What Is the Opportunity?This Sr. Administrative Assistant role is critical to providing complex administrative support to senior management. The role performs a wide variety of tasks related to organization, communication, facilitation and scheduling.What Will You Do? Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. Exercises considerable discretion and independent judgment in facilitating overall department operations. Directs the activities of other support staff as necessary. Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures. Complex scheduling; typically involves internal, external, and department-wide scheduling. Full responsibility for department-wide event and travel planning. Prepares and submits expense accounts and other type expenses. Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system. Regularly interacts with internal and external executives, community leaders, shareholders, etc. Initiates follow-up actions as needed. Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. Initiates, develops, and makes decisions regarding office practices/procedures within authority level. Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. Perform other duties as assigned. What Will Our Ideal Candidate Have? Minimum of 5 years of related work experience. Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup). Utilizes multiple software packages to prepare highly confidential correspondence and complex documents. Independently designs advanced spreadsheets, graphics, presentations, and database applications. What is a Must Have? High school degree or equivalent. 3 years of related work experience. What Is in It for You? Health Insurance: Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment. Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers. Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays. Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs. Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice. Employment Practices Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences. In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions. If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you. Travelers reserves the right to fill this position at a level above or below the level included in this posting. To learn more about our comprehensive benefit programs please visit *********************************************************
    $57.9k-95.6k yearly Auto-Apply 29d ago
  • Office Admin / Customer Support

    A.R. Mazzotta Employment Specialists

    Manager's assistant/administrative assistant job in Cromwell, CT

    Office Admin / Customer Support - Direct Hire (Cromwell, CT) Salary: $45,000-$50,000 annually, plus benefits Our client in Cromwell, CT is seeking a reliable and efficient Office Administrator / Customer Support professional to join their team. The ideal candidate will handle day-to-day administrative operations while providing exceptional support to clients. This role requires strong organizational and communication skills, the ability to work independently, and the capacity to manage multiple tasks simultaneously. Responsibilities: Manage and maintain the office, including answering phones, responding to emails, and greeting clients. Process and manage orders, invoices, and shipments. Assist with inventory management and order fulfillment. Provide excellent customer support by answering questions, resolving issues, and handling complaints. Collaborate with team members to ensure client satisfaction. Perform general administrative tasks, such as data entry, filing, and record keeping. Handle collections of past-due payments. Assist with coordinating meetings and events. Conduct research and compile reports as needed. Perform other administrative duties as required. Requirements: High school diploma or equivalent required; associate or bachelor's degree preferred. Proven experience in customer service or administrative support roles. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Ability to work independently and prioritize tasks effectively. Proficient in Microsoft Office; experience with Microsoft Dynamics Business Central is a plus. Ability to quickly learn new software and systems. Familiarity with inventory management and order fulfillment systems is a plus. Interested in exploring further? Simply submit your resume today for consideration! A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #R4
    $45k-50k yearly 8d ago
  • Office Admin / Customer Support

    A.R. Mazzotta

    Manager's assistant/administrative assistant job in Cromwell, CT

    Job DescriptionOffice Admin / Customer Support - Direct Hire (Cromwell, CT) Salary: $45,000-$50,000 annually, plus benefits Our client in Cromwell, CT is seeking a reliable and efficient Office Administrator / Customer Support professional to join their team. The ideal candidate will handle day-to-day administrative operations while providing exceptional support to clients. This role requires strong organizational and communication skills, the ability to work independently, and the capacity to manage multiple tasks simultaneously. Responsibilities: Manage and maintain the office, including answering phones, responding to emails, and greeting clients. Process and manage orders, invoices, and shipments. Assist with inventory management and order fulfillment. Provide excellent customer support by answering questions, resolving issues, and handling complaints. Collaborate with team members to ensure client satisfaction. Perform general administrative tasks, such as data entry, filing, and record keeping. Handle collections of past-due payments. Assist with coordinating meetings and events. Conduct research and compile reports as needed. Perform other administrative duties as required. Requirements: High school diploma or equivalent required; associate or bachelor's degree preferred. Proven experience in customer service or administrative support roles. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Ability to work independently and prioritize tasks effectively. Proficient in Microsoft Office; experience with Microsoft Dynamics Business Central is a plus. Ability to quickly learn new software and systems. Familiarity with inventory management and order fulfillment systems is a plus. Interested in exploring further? Simply submit your resume today for consideration! A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #R4
    $45k-50k yearly 19d ago
  • Product Mgmt Assistant

    Globalchannelmanagement

    Manager's assistant/administrative assistant job in Rocky Hill, CT

    Product Mgmt Assistant needs 2+ years experience Product Mgmt Assistant requires: Bachelors Degree Marketing, Business Management, Product/Portfolio Management Capabilities in project management, cross-functional collaboration, operations, planning and logistics Experience with business intelligence tools (PowerBI, Tableau, etc.) Customer focused attitude Highly motivated, energetic and eager to make an impact High proficiency with PC applications: MS Word, Excel, PowerPoint
    $36k-58k yearly est. 60d+ ago
  • CL Product Management - Sr Administrative Assistant

    Hanover Insurance Group, Inc. 4.9company rating

    Manager's assistant/administrative assistant job in Worcester, MA

    Our Corporate Commercial Lines leadership team is currently seeking a Senior Administrative Assistant in our Worcester, MA location. This is a full time, non-exempt role. This position is eligible for a hybrid work arrangement. Under general supervision, provides administrative and project support to a department or business unit. Relies on experience and judgment to accomplish assigned tasks and goals. Responsibilities are varied and may be confidential or proprietary in nature. Utilizes appropriate business software (e.g. spreadsheets, work processing, presentation) to prepare correspondence, reports, presentations, agendas, minutes, etc. Maintains calendars and schedules, arranges business travel, coordinates meetings, and/or tracks department expenses. Responds to and resolves most questions and problems of varying complexity. At times, may serve as a resource to others to help identify solutions to semi-complex problems and issues. IN THIS ROLE, YOU WILL: Responsible for daily office functions including, but not limited to, ordering office supplies, office equipment maintenance and upkeep, filing, preparing outgoing mail and correspondence, sorting and distributing incoming mail and correspondence, answering phones, and taking messages. Performs advanced office functions including, but not limited to, generating standard reports or creating simple ad-hoc reports. Utilizes intermediate to advanced level software skills to create presentations, maintain data files, manage and format spreadsheets for basic analysis, and organize workflow through the office. Prepares a variety of business correspondence, reports, confidential documents and related materials with limited direction, and provides advanced word processing support, as well as assembling information such as reports, manuals, agendas, and correspondence. Maintains calendars and appointment schedules as directed, sets up meetings as needed, and coordinates all travel arrangements, including international travel, and/or reservations. Participates and contributes in department meetings as needed, and occasionally cross-departmental or cross-functional meetings. Serves as a team member for department-related projects and may occasionally lead small or minimally complex projects. Coordinates and completes non-routine procedures, processes and techniques to accomplish assignments. Collaborates with other office staff to accomplish day-to-day work or key initiatives. WHAT YOU NEED TO APPLY: Associate degree or equivalent preferred 3-5 years of related experience providing administrative support Advanced knowledge of and proficiency using Microsoft Office products (e.g. Outlook, Word, Excel, and PowerPoint) Ability to work independently under minimal supervision Ability to multi-task and prioritize responsibilities while remaining flexible to best respond to changing and dynamic priorities Demonstrated ability to provide high levels of customer service Demonstrated commitment to attention to detail and accountability of actions Strong and effective oral and written communication skills Able to handle confidential or proprietary information professionally and discretely This job posting provides cursory examples of some of the job duties associated with this position. The examples provided are not complete, and the position may entail other essential and job-related functions and responsibilities that employees will be required to perform.
    $48k-65k yearly est. 3d ago
  • Senior Administrative Assistant- BEHS

    Bristol Public Schools 3.8company rating

    Manager's assistant/administrative assistant job in Bristol, CT

    Senior Administrative Assistant- BEHS JobID: 7349 Clerical & Secretarial/Secretary Date Available: 02/02/2026 Additional Information: Show/Hide SENIOR ADMINISTRATIVE ASSISTANT - HIGH SCHOOL DEPARTMENT: SENIOR ADMINISTRATIVE ASSISTANT REPORTS TO: BUILDING PRINCIPAL SUMMARY: Responsible for secretarial duties associated with the high school. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Knowledge of and operation of varied office machines. * Set up and maintain accurate general office records and files, including staff and student records, confidential principals 'files. * Maintain confidentiality of staff and student records, including incident reporting, etc. * Maintain an accurate inventory of supplies and equipment to prepare requisitions utilizing the MUNIS system. * Assist with technology, building repair requests. * Assist with fundraisers and field trip approvals and maintain records. * Maintain the Student Activity accounts using the School Cash system, including preparing reports. * Maintain appointment calendar(s), activity calendar, receive calls and schedule appointments. * Prepare correspondence as needed, including electronic versions with the Parent Square app. * Direct to inquiries from students, staff and the general public to the appropriate staff. * Prepare faculty and staff lists, etc. for staff, administration and BOE. * Assist with PTO and professional development forms * Prepare staff coverage and assign substitutes for each day. Familiar Frontline Absence * Management and ability to communicate with Educational Staffing Services (ESS) * Prepare payroll and submit staff attendance data and staff coverage sheets. * Maintain and update student and staff records in PowerSchool. * Create and maintain athletic eligibility lists. Familiar with PowerSchool, Final Forms, and FusionPoint Sports for determining academic eligibility. * Assist with coordination of awards night, staff gatherings, professional development supplies, etc. * Coordinate all aspects of the graduation ceremony and activities, including the graduate list and diplomas. * Coordinate the preparation of student and staff handbooks. * Assist with preparation of statistical information and special reports including the Master * Schedule report. * Delegate/monitor roles and responsibilities of the secretarial team. * Take notes and prepare minutes of meetings especially for the secretarial team. * Perform other duties as required by supervisors. SUPERVISORY RESPONSIBILITIES: * Supervise secretarial staff within the building, assignment of secretarial /clerical work within the office. Supervise staff associated with the PowerSchool data system. * QUALIFICATION REQUIREMENTS: TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY. THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL AND/OR ABILITY REQUIRED. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS. EDUCATION AND/OR EXPERIENCE: * High School Diploma or General Education Degree (GED) preferred. Previous office experience is desirable. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with parents, staff and students. MATHEMATICAL SKILLS: Ability to work with mathematical concepts appropriate to the position. COMPUTER SKILLS: Basic knowledge and experience with job related computer hardware and software applications. Demonstrated ability to operate a personal computer and related software, especially Google Suite and Microsoft office. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems. OTHER SKILLS AND ABILITIES: Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of district requirements and Board of Education Policies. Typing and Word Processing; filing; stenography desirable; good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relations. PHYSICAL DEMANDS: * The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee is most frequently required to actively circulate around the facility. This involves frequent transitions from standing, to sitting, to bending. The employee is required to work with hands and continuously will repeat the same hand, arm or finger motion many times as in typing or word processing. The employee must occasionally lift and/or move up to twenty-five (25) pounds, such as AV equipment and books. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT: * The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The noise level in the work environment is usually moderate to busy. The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people. SALARY: Per Secretarial Contract WORK HOURS: 6:30 AM TO 2:30 PM START DATE: As soon as possible APPLICATION: Those currently employed by the Bristol Board of Education complete an internal online application by 4:00 p.m. on November 20, 2025. All others fill out an online application at ************************************* 11/14/2025 IW/mma PC#: 51000027
    $46k-61k yearly est. 31d ago
  • Co-op and Grants Admin Asst - Job Description - 9-23-25.pdf

    Pathfinder Regional Vocational Technical High School

    Manager's assistant/administrative assistant job in Palmer Town, MA

    For a description, see file at: https://drive. google. com/file/d/1_R-cp EdvkmVzTmtfJDnNrFce3asJpFO6/view?usp=drive_web
    $37k-51k yearly est. 60d+ ago
  • Senior Administrative Assistant (Administrative Support Assistant III) - Software Go To Market (Remote)

    Capital One 4.7company rating

    Manager's assistant/administrative assistant job in Hartford, CT

    Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. **Responsibilities** : + Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes + Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences + Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems + Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) + Prepare professional business communication documents including memos, letters, and emails + Build and maintain good business relationships with executives and administrative staff across the organizations + Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events + Promote a fun and team-oriented work environment At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. **Basic Qualifications** : + High School Diploma, GED or equivalent certification + At least 2 years of Administrative experience + At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite **Preferred Qualifications** : + Associates Degree + At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment + At least 3+ years of calendar management supporting multiple executives + At least 1+ year of meeting and event planning experience + Experience setting up video conference and Zoom/Skype technology for meeting user + Experience planning ahead and managing time effectively + Excellent written and verbal communications + Excellent organizational skills At this time, Capital One will not sponsor a new applicant for employment authorization for this position. The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Remote (Regardless of Location): $72,100 - $82,300 for Admin Support Assistant III Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website (******************************************* . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at ************** or via email at RecruitingAccommodation@capitalone.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to ********************** Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).
    $72.1k-82.3k yearly 9d ago
  • Operations Asst

    Northwest Community Bank 3.8company rating

    Manager's assistant/administrative assistant job in Winsted, CT

    Under the supervision of the Vice President in Operations, the Operations Assistant is responsible for various processes in the Operations Department. The Operations Assistant will be expected to maintain knowledge of bank policy and department procedure as they relate to areas of responsibility. Typically involves managing and supporting the day-to-day activities of a bank, including processing transactions, reconciling accounts, supporting and managing deposit products to include IRA/HSA portfolios, providing technical and operational support for cash management products and services, assisting both business and internal customers, and ensuring compliance, and providing customer support. The Operations Assistant also handles other work as assigned including Help Desk Support. Principal Responsibilities: Customer Service & Customer Support- Addressing customer inquiries, resolving issues, and providing exceptional customer service including phone and email. Responding to inquiries and resolving issues related to cash management products and services. Assisting with onboarding, documentation, and implementation of new products and services. Transaction Processing - Handling deposits, withdrawals, fund transfers, and other customer transactions accurately and efficiently. Account Reconciliation - Monitoring and reconciling accounts to detect and resolve discrepancies, ensuring accuracy and integrity of financial records. Compliance and Risk Management - Implementing and enforcing policies and procedures to maintain compliance with banking regulations and reduce operational risks. Auditing - Conducting audits to ensure accuracy and compliance with banking procedures. Operational Support - Providing operational support for various bank functions, including fraud and adjustment claims, bank controls, and legal processes. Operations Support of Cash Management Products - performing business customer setups and maintaining customer files. Monitoring product usage and system operations. Processing fund transfers, wire payments, and ACH transactions. Process Improvement - Identifying areas for process improvement to increase efficiency and productivity. Special Projects - Assisting with special projects and responding to audit requests. Education/Experience Requirements: High School Diploma, some college courses in business or accounting helpful, or equivalency required with 6 months to 3 years of relevant experience in bank operations. Requires general knowledge of accounting and knowledge of banking regulations and procedures . Must demonstrate strong analytical and problem-solving skills, and attention to detail. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Able and willing to cross train in the department and support team members in their roles. Must have proficiency in relevant software and systems like COCC, Insight. Computer skills including the use of Internet and Microsoft Office, Outlook, Word and Excel. Regular attendance is an essential function of this position. Initiative: Requires ability to prioritize work and take initiative in problem solving. Must be able to exchange information and ideas with others clearly and precisely. Tasks performed by this position are varied but relatively routine and may involve selecting most appropriate courses of action from among several standardized procedures. Supervision received is intermittent checks with all problems referred to supervisor. Supervision: No direct reports Position Conditions: Normal. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
    $45k-54k yearly est. Auto-Apply 60d+ ago
  • Administrative Assistant to the Dean of Faculty

    Loomis Institute 3.5company rating

    Manager's assistant/administrative assistant job in Windsor, CT

    Loomis Chaffee is seeking a full-time (40 hours) experienced Administrative Assistant to the Dean of Faculty's office to join our community. The ideal candidate will have at least three years of experience directly serving as an Administrative Assistant in an independent school or business. Position Purpose The Administrative Assistant to the Dean of Faculty office facilitates the daily operations and provides administrative support to both the Dean and Associate Dean of Faculty. This role serves as a significant point of contact between the Deans of Faculty, the faculty, and the broader school. Key Accountabilities · Act as the primary administrative support and main point of contact for the Dean of Faculty's Office. · Oversee daily operations of the Dean of Faculty's Office by anticipating needs, taking initiative, and regularly providing information to the Dean and Associate Dean of Faculty. · Manage Outlook calendars for the Dean and Associate Dean of Faculty. · Manage Dean of Faculty office budgets. Coordinate funding for faculty professional development and sabbaticals, prepare annual budget requests, and reconcile accounts with Business Office as needed. · Assist faculty members with conference registrations and transportation reservations and process reimbursement requests for related expenses. · Manage credit card receipts and reconcile credit card statements received from the Business Office. · Coordinate faculty housing transitions in collaboration with the Physical Plant. · Document teaching faculty salaries and stipends, prepare unit worksheets, and create offer and stipend letters for new teaching faculty and adjunct workers. Facilitate communication and workflow regarding faculty compensation among the Chief Financial Officer and the offices of Human Resources, Dean of Faculty, and Head of School. · Oversee faculty class attendance records in Veracross. · Process permission forms for student field trips. · Report substitute payments to the Payroll Coordinator monthly, track faculty sick days and time-off requests, and review and submit music lesson payment requests to the Business Office. · Oversee travel arrangements for the Dean and Associate Dean of Faculty. · Support the school's University of Pennsylvania partnership by managing all travel and reimbursement processes. · Maintain hiring data, manage scheduling and travel arrangements for visiting candidates, generate follow-up correspondence for teaching faculty candidates, maintain hiring process budgets, and assist the Deans of Faculty and Associate Head of School in hiring teaching faculty, administrative faculty, and coaching positions. Coordinate posting of job openings on the Loomis Chaffee website and other employment sites with the Director of Human Resources, and review and respond to employment inquiries. · Assist in managing the teaching faculty evaluation process, including creating and scheduling student surveys, organizing faculty evaluation meetings, and maintaining evaluation files. · Oversee the Dean of Faculty portal page on the Loomis Chaffee website, update and post information as needed, and coordinate faculty communications with the Communications Office. · Supervise planning for New Faculty Orientation and onboarding in coordination with the Associate Dean of Faculty. · Manage the faculty and staff stewardship program by organizing special events as needed. · Assist with preparations for the annual Community Honors Banquet. · Maintain records related to faculty fellowships, awards, and endowed instructorships for the Dean of Faculty. · Perform other duties as assigned. · This position may occasionally provide temporary assistance to other administrative offices on campus as needed. Position Requirements Skills & Knowledge · Must exercise good judgment, take initiative, and demonstrate excellent oral and written communication skills. · Ability to respect and protect the confidential nature of the Dean of Faculty's Office. · Ability to work both independently and as part of a team. · Strong planning and organizational skills, with the ability to manage competing priorities. · Demonstrates exceptional initiative and judgment. Experience · At least three years of experience as an Administrative Assistant in an independent school or business. · Proficiency with all Microsoft applications, including Excel and mail merge, as well as experience working with various database systems, is required. Education · A Bachelor's degree is preferred. Physical Requirements · Role is primarily sedentary for extended periods of time. The Loomis Chaffee School does not discriminate against employees on the basis of race, color, religious creed, gender, sexual orientation, national origin, ancestry, age, marital status or disability. This policy applies to, but is not limited to, admission, financial aid, employment, use of school facilities and participation in school activities. We offer a competitive and comprehensive benefit and salary package including but not limited to, medical, dental, vision and life insurance, short-term disability, long-term disability, retirement plan with a generous match, generous vacation, sick and holiday time.
    $26k-34k yearly est. Auto-Apply 59d ago
  • Retail Administration Associate

    Peoplesbank 4.0company rating

    Manager's assistant/administrative assistant job in Holyoke, MA

    Welcome to PeoplesBank! We are the largest mutually chartered bank in Western Mass and Northern Connecticut, we are proud to lead the way in green values, sustainable energy financing, and charitable giving. Our commitment to operating in the best interest of our customers is matched by our dedication to fostering an inclusive and engaging work environment. We offer excellent compensation, workplace flexibility, and a competitive benefits package to our associates. Our award-winning culture has earned us recognition as the Best Place to Work and Best Local Bank . Join our team of dedicated and innovative individuals and be a part of our dynamic, successful organization. Let's make a difference together! Summary: The Retail Administration Associate plays a key role in supporting the operational efficiency and regulatory compliance of the Retail Administration department. This position is responsible for executing audits, generating reports, and performing a variety of administrative tasks that ensure smooth day-to-day operations. The Associate will also contribute to the development and maintenance of the Retail SharePoint page and respond to basic departmental inquiries. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively across teams. This role is based at our Executive Offices in Holyoke, MA. Essential Duties and Responsibilities: Conducts software and hardware user access reviews for Retail; documents findings, submits necessary forms, and performs system updates as needed. Balances and distributes the monthly Teller Difference Report; tracks resolutions and supports quarterly performance reviews. Monitors CIP and Existing Customer Record Errors; tracks resolutions and communicates monthly reports to Retail Growth and Leadership teams. Assists banking center associates with customer closeout procedures in accordance with CIP policy; monitors and reports missing attestations. Performs monthly audits and reporting of key banking center data points, including cash limits, Card@Once adjustments, and Official Check errors. Oversees reconciliation of the Suspense Retail General Ledger and ACBB General Ledger; researches and resolves outstanding transactions in collaboration with Retail Operations Analysts. Maintains and updates the Retail SharePoint page; collaborates with stakeholders to ensure content accuracy and relevance. Tracks completion of monthly Security, Compliance, and Fraud Prevention training for Retail associates; reports missing documentation to Retail Leaders. Builds and maintains expertise in PeoplesBank's core systems, Retail hardware/software, and procedures. Responds to basic Retail-related inquiries from other departments; supports audits and exams by gathering required documentation. Complete all required compliance training and adhere to federal, state, and bank regulations, policies, and CARE standards. Other related duties as assigned. Education and Experience: Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience Skills Required: Strong verbal and written communication skills, with the ability to convey information clearly and professionally. Excellent interpersonal and customer service abilities, fostering positive relationships across teams and departments. Highly organized with exceptional attention to detail and accuracy in all work. Demonstrated ability to work independently while also thriving in a collaborative team environment. Maintains expert-level knowledge of regulations impacting Retail policies and procedures, ensuring compliance and operational integrity. Computer/Technical Skills: Strong PC skills to include proficiency in Insight (front line platform), Word, Excel, Outlook, Teams and PowerPoint. Ability to operate related computer software and business equipment including 10-key, telephone, VCR/DVD player, LCD &/or overhead projector, and other related training aids. Work Environment and Physical Demands: The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to sit, use hands to sort, write and keyboard, and to listen and speak. The associate is frequently required to reach, walk, stoop, crouch. The associate is occasionally required to stand, lift, bend, drive and travel.
    $33k-38k yearly est. Auto-Apply 60d+ ago

Learn more about manager's assistant/administrative assistant jobs

How much does a manager's assistant/administrative assistant earn in Chicopee, MA?

The average manager's assistant/administrative assistant in Chicopee, MA earns between $31,000 and $118,000 annually. This compares to the national average manager's assistant/administrative assistant range of $27,000 to $71,000.

Average manager's assistant/administrative assistant salary in Chicopee, MA

$61,000
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