Manager's assistant/administrative assistant jobs in Colonie, NY - 110 jobs

Full-Time BC / BE Allergist Position Near Albany, New York Job-7727 Are you a passionate, patient-centered Allergist seeking an opportunity to thrive in a collaborative and well-supported environment? A growing multi-specialty practice near Albany, New York, is actively seeking a Board-Certified / Board-Eligible Allergy & Immunology Physician to meet the strong and expanding demand for care in the region. This is an exceptional opportunity to step into a role that blends meaningful work with the resources and referrals needed to build a thriving practice-without the hassle of starting from scratch. Position Highlights: Full-time outpatient Allergy & Immunology role with a steady stream of internal referrals Work alongside experienced physicians in a modern, team-oriented environment Option to treat both adult and pediatric patients Provide care for skin testing, immunotherapy (training available), food allergies and more Access to a shared, onsite lab and fully integrated clinical support Option to supervise APPs and receive additional compensation Position available due to patient demand and growth Compensation & Benefits: First-year guaranteed base salary with a generous percentage of collections Comprehensive benefits, including medical, dental and vision coverage, HSA/FSA, 401(K), PTO and more Potential sign-on bonus / relocation assistance available for the right candidate Work-life balance with an average of 30 patients per day Built-in referral network across multiple specialties Why This Practice? Be part of a well-established, physician-focused group that offers the stability, structure and resources to support your clinical goals. Robust internal infrastructure allows you to focus on delivering exceptional care-not managing logistics. Join a respected team that values clinical autonomy, collaboration and long-term physician success. Location Highlights: Located just outside of Albany, this area offers a rich blend of scenic beauty, cultural heritage and accessibility. Enjoy the charm of suburban life with access to excellent schools, outdoor recreation and vibrant dining and arts-plus proximity to the Capital Region's professional and academic hubs. Whether you're looking to settle down or grow your career in a welcoming and well-connected community, this region has something to offer! Ready to Take the Next Step? If you're a dedicated Allergist looking to join a patient-centered, forward-thinking practice where your work is valued and your growth is supported, I'd love to connect with you! Apply today or send your confidential CV to Stephen@my DermRecruiter.com for immediate consideration. There's never a fee for career seekers, and you can trust that all inquiries are held strictly confidential. Stephen Gubbels Dermatology Recruitment Specialist ************** Ext. 140 Stephen@my DermRecruiter.com Download the app (Listed compensation is estimated and may change based on days worked, experience, production and bonuses.)

Job DescriptionBenefits: Health insurance Opportunity for advancement Paid time off Training & development **Job Title: Administrative Assistant to CEO and President Real Estate Development Firm** **Job Summary:** We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. **Key Responsibilities:** - Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility. - Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes. - Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials. - Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism. - Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects. - Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans. - Support the CEO and President in preparing for board meetings, investor presentations, and industry events. - Manage expense reports, budgets, and reimbursements for executive activities. - Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups. - Assist with light research on market trends, zoning regulations, or potential development opportunities as needed. - Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. **Qualifications:** - Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives. - Experience in real estate development, construction, or a related field is highly preferred. - Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting. - Proficiency in Microsoft Office Suite, Google and real estate tools - Strong written and verbal communication skills, with a professional and polished demeanor. - Ability to handle sensitive information with discretion and maintain confidentiality. - Quick learner with adaptability to shifting priorities and tight deadlines. - Knowledge of real estate development processes, terminology, or regulations is a plus. - High energy, initiative, and a problem-solving mindset.

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 12/29/25 Applications Due01/30/26 Vacancy ID205942 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencyMental Health, Office of TitleHealth Facility Management Assistant (NY HELPS), Creedmoor Psychiatric Center, P26042 Occupational CategoryHealth Care, Human/Social Services Salary Grade18 Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF) Salary RangeFrom $66951 to $85138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 40 Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Queens Street Address Creedmoor Psychiatric Center 79-25 Winchester Blvd. City Queens Village StateNY Zip Code11427 Duties Description Do you have experience in administration in a health-related facility? Creedmoor Psychiatric Center is recruiting for a Health Facility Management Assistant to assist in the review and evaluation of their support service systems and administrative practices and procedures. Candidates from outside or within State Service can apply. As a Health Facility Management Assistant at Creedmoor Psychiatric Center, you will gather and analyze data to determine the performance and effectiveness of facility support services and administrative procedures. Duties could include: * Gathering information from internal and external audits and reports. * Identifying problems and forecasting future issues or facility needs. * Preparing survey summaries and analysis reports * Making recommendations based on findings * Assisting with facility budget preparation and monitoring activities. Minimum Qualifications Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (HELPS) program if they have 6 years of experience in the administration of a health-related facility, which includes work in human resources, business, or finance offices, quality management, or functioning as the administrator of a health-related facility, which includes collecting and analyzing administrative data to assess the efficiency of program operations and performance and develop internal controls; recommending changes and improvements to management; and reviewing and updating facility policies and procedures to ensure compliance with agency, facility, and regulatory requirements. Substitution: An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. OR Candidates from outside or within State Service can be considered for a competitive class appointment if they are reachable on the current Professional Career Opportunities - Select Titles eligible list. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. Additional Comments All OMH employees receive a generous benefits package including: * NYS medical, dental, & vision insurance * Access to tuition assistance programs * Excellent opportunities for advancement & professional growth * Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave * NYS Retirement programs Background checks will be required. This position is eligible for a Downstate Adjustment of $4,000. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Telephone Fax ************ Email Address ********************* Address Street Creedmoor Psychiatric Center 79-25 Winchester Blvd. City Queens Village State NY Zip Code 11427 Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials. ******************************************************************** The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Department/Unit: President Work Shift: Day (United States of America) Salary Range: $71,612.39 - $110,999.20Executive Assistant EVP Strategy Transformation & Corporate Development The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operations and effective communication across the organization. Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes. Prepares and submits expense reports on behalf of the executive. Screens visitors, phone calls, emails, or physical mail. Maintain confidentiality of sensitive information. Maintains the executives' calendar schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans. Essential Functions: Ensure smooth day-to-day operations for the executive office. Coordinate with other departments for seamless workflow. Process expense reports and monitor budgets for executive-related activities. Conduct research and compile reports as needed. Prepare agendas, presentations, and meeting materials. Serve as the primary point of contact between executives and internal/external stakeholders. Qualifications: Education: Bachelor's degree required Work Experience: Minimum of 4+ years in an office environment supporting management or leadership required. Preferred 1+ years in healthcare or related industry. Knowledge, Skills, and Abilities: Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite and collaboration tools. Ability to build collaborative relationships. Detail oriented. Ability to work independently and handle multiple priorities. Functional Competencies: Professionalism and discretion Attention to detail Problem-solving and adaptability Strong interpersonal skills Required for All Jobs Maintain strict adherence to the Albany Medical Center Confidentiality policy. Incorporate Albany Medical Center Behavioral Standards and Guiding Principles into daily activities. Comply with all Albany Medical Center Policies. Comply with behavioral expectations of the department. Maintain courteous and effective interactions with colleagues. Demonstrate an understanding of the job description, performance expectations, and competency assessment. Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards. Participate in departmental and/or interdepartmental quality improvement activities. Participate in and successfully completes Mandatory Education. Perform all other duties as needed or directed to meet the needs of the department. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Job DescriptionSalary: $60-70K cb20 is the Capital Regions solution provider of choice for organizations that value IT and Managed Services expertise and category-leading customer service.We are an organization that puts Customers first, acts with Integrity, embraces innovation and values Self-Development and Contribution to our community. We partner with the worlds leading hardware and software companies to deliver end-to-end consulting, implementation and managed services across the U.S. With world-class engineering talent and 30+ years of experience cb20 delivers confidence, security, a true sense of control and the highest- quality, end-to-end customer experience in the business. Job Summary:The Sales Administration Associate to an IT / AV solution provider, will primarily support the AV sales team with administrative tasks, providing presales support to the AV sales team with the primary objective of offloading sales administrative tasks to the sales admin team. This role is crucial in ensuring the sales team can focus on their core responsibilities by handling various administrative duties efficiently. This role is primarily supporting but not limited to the AV sales team. Responsibilities and Duties: Conscientious approach to job responsibilities and detail oriented. Able to organize and prioritize workloads, responsive, accurate, consistent ability to develop and maintain customer and partner relationships. Provide accurate and timely quotes for the sales team. Handle vendor deal registrations and obtain the best possible pricing. Respond to RFQs (Request for Quotations) and conduct competitive cost analysis. Vendor management includes maintaining positive vendor relationships. Sales Reporting. Receive customer orders and ensure proper ordering and closing out processes. Facilitating delivery and installation of equipment by coordinating efforts of sales, shipping, and service. With the assistance of the Sales Operations Manager, resolve customer crisis, problems, complaints, and issue RMA's, ensuring a high degree of customer satisfaction. Providing a point of contact for clients during the absence of Account Management Team to increase their time resources and ensure prompt response to customer needs. Maintaining client records, processing sales orders, and performing other clerical duties. Qualifications and Skills: Detail oriented, organized, conscientious, and a team player. Good culture fit with our dynamic and collaborative environment. At least a 2-year college degree required. 1-2 years of AV industry experience preferred. Work Environment and Conditions:We have no ordinary workplace. Our people are the best and the brightest, and we equip them with the right training, tools, technologies, and solutions. We nurture a dynamic, challenging, collaborative, supportive, intelligent, curious, and vibrant environment; an environment where every single team member can impact our success and the success of our customers. We have fun, celebrate our wins, and learn from our challenges. Company Overview:By aggressively investing in our team members' careers, we offer far more than a jobwe cultivate retention, long-term stability, and customer satisfaction. We take pride in ensuring cb20 is not just a great place to work, but the best place to work.

Senior Secretary - Glen at Hiland Meadows - PT Days The Senior Secretary to the Plant Manager is a highly critical administrative role responsible for ensuring the smooth and efficient operation of the facilities department (maintenance, grounds, housekeeping, security). This position acts as the primary organizational and operational hub, providing comprehensive, high-level support to the Plant Manager and serving as a crucial communication liaison for internal staff, external vendors, and contractors. Key responsibilities include maintaining the facility work order process, coordinating maintenance and security schedules, tracking compliance documentation, and completing special projects assigned by the Plant Manager. The ideal candidate must be a problem solver, proactive, possess excellent organizational skills, and maintain strict attention to detail to effectively support the physical infrastructure and administrative needs of the organization. This position has a level of resident contact. Where there is interaction with residents, and prospective residents, individual must be polite and respectful, responsive to resident needs and requests at all times. Educational Requirements: * High School Diploma, associate degree preferred. Experience Requirements: * Minimum of 2-3 years' experience in a related field required. Preferably in building trades or property management company. * Excellent customer service skills, demonstrated organizational skills, experience with billing/payment processing, knowledge of Microsoft Office Suite (word, excel, outlook) a must. Principal Responsibilities: 1. Facilities Operations and Maintenance Support; direct, hands-on administrative support for the core work of the Plant Manager (e.g., coordinating work orders, vendors, and projects) * Track work order requests (using TMS software) for both routine maintenance and urgent repairs * Coordinate, schedule and confirm appointments with external vendors, contractors, and service providers for maintenance, repairs, and inspections * Process, code and track facility-related invoices, purchase orders (POs), and billing, ensuring accurate cost allocation against budgets * Assist the Plant Manager in organizing and monitoring small-scale facility projects, including renovations/apartment refurbishments * Assist the Plant Manager with timesheet edits and payroll processing * Maintain and update Key Fobs for new residents and employees 2. Information and Compliance Management; organizing, maintaining, and reporting essential data, documents, and records necessary for legal, safety, and financial compliance * Develop and maintain comprehensive physical and electronic filing systems for all facility records, including blueprints, permits, safety inspections, maintenance logs, and asset lists * Ensure all necessary facility documentation is up-to-date and easily retrievable to ensure NYS Dept. of Health Compliance regulations * Working with the Plant Manager, draft correspondence, specifications and standard operating procedures (SOPs) related to facility operations * Monitor vehicle NYS Inspections, insurance cards, vehicle registrations and maintenance records 3. Administrative and Communication Liaison; Handling general administrative tasks, managing schedules, and serving as primary communication point for the Maintenance department * Manage the Plant Manager's calendar, Security schedule and Maintenance On-Call schedule, schedule meetings, and prepare necessary materials for department and contractor meetings * Serve as the first point of contact for internal staff and external parties contacting the maintenance department, efficiently screening and directing calls/inquiries * Handle general clerical duties such as mail distribution, ordering office supplies and facility-specific supplies/materials * Communicate with the Sales and Marketing Team, Plant Manager and Housekeeping regularly to update/maintain refurbishment spreadsheet to ensure timeliness of apartment turnaround for new move-ins Pay range: $18.50-$24.66 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Administrative Assistant - Finance Department Unity House of Troy, Inc. - Troy, NY Respite | Non-Exempt | On-Site Looking for supplemental work? This position would offer flexibility with total weekly hours to work with you, Monday - Friday. Excellent position for someone looking to supplement income! Unity House of Troy's Finance department is looking for a Respite Administrative Assistant to help with recordkeeping, file management and department organization. The ideal candidate is dependable, organized, and able to handle confidential information with discretion. Key Responsibilities Administrative & Financial Support Provide administrative support to the Finance Department, including filing, scanning, and document management, physical and electronic. Organize documentation for contract billing Enter data into spreadsheets accurately and efficiently. Run reports in accounting system. Support month-end and year-end financial processes by organizing and maintaining records. Communication & Coordination Respond to internal and external inquiries in a professional and timely manner. Coordinate interdepartmental communication to ensure timely completion of financial tasks. Assist with distribution of finance-related correspondence. Compliance & Confidentiality Maintain confidentiality of sensitive financial and personnel information at all times. Follow agency policies, procedures, and internal controls related to finance and data security. Assist with document preparation for audits and grant reporting. General Participate in staff meetings, training sessions, and special projects as assigned. Promote collaboration and effective communication within and outside the Finance Department. Qualifications Required: High School diploma or equivalent; Associate's Degree preferred. 2+ years of administrative or clerical experience (finance or nonprofit setting grant writing a plus). Strong attention to detail, accuracy, and organization. Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and basic data entry. Excellent written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information appropriately . Unity House is a Rensselaer County-based human service agency that provides a wide range of services to meet the otherwise unmet needs of people in our community who are hurting and struggling. We assist those who are living in poverty, adults living with mental illness or HIV/AIDS, victims of domestic violence, and children with developmental delays. We work to achieve social justice in our community and to create a better understanding of those we serve. As An Equal Opportunity Employer, we commit ourselves to recruiting, hiring, training, and promoting persons in all job classifications without regard to race, color, age, sex, creed, disability, gender identity or expression, sexual orientation, predisposing genetic characteristics national origin, domestic violence victim status, familial status, marital status, military status, pregnancy related condition, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.

Vacancy #: WF250243 Apply by: February 1, 2026 Title: CSEA Administrative Assistant 2, Non-Competitive (At-Will / Non-Permanent Eligible) Salary: $59,787 Grade: CSEA SG-15 Hours: Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer Duration: Non-Permanent Eligible, At-Will Requirements: Minimum Qualifications High school diploma, or high school equivalency diploma, and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Operating Needs: Experience with Microsoft Office Suite (PowerPoint, Word, Excel, Access, and Outlook) preferred. Experience in scheduling Outlook meetings / appointments, managing several Outlook calendars, and making travel arrangements. Additional Information: * Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community * Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role * Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link ********************************** Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER Application Instructions: Applicants must submit the below documents through the online application process. Accommodations can be provided to applicants who need assistance applying online. * Classified Employment Application Form * Employment and Experience Form * Resume and/or cover letter are strongly encouraged and may be uploaded as an additional document. Please note that the application and employment forms must still be completed in their entirety. Note: The required forms are included in the online application process, which will be found after clicking "apply now" See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities: - Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers. - Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals. - Verify payment documents for completeness and accuracy, including calculations and required signatures. - Resolve disputes with providers and vendors regarding invoice discrepancies. - Update and maintain files for families, children, and providers in both paper and digital formats. - Track and process scholarship payments, ensuring timely disbursement to providers. - Collaborate with the team to streamline payment processes and maintain efficiency. - Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims. - Create and manage spreadsheets and reports to support financial operations. - Provide documentation and assistance during annual audits, including organizing invoices and payment records. Requirements - Exceptional organizational skills with keen attention to detail and accuracy. - Proficiency in handling numerical data and performing calculations with precision. - Ability to work independently and collaboratively within a team environment. - Experience using online database tools for client management and service. - Strong verbal and written communication skills for client-facing interactions. - Proven ability to manage multiple projects and prioritize effectively. - Self-motivated with critical thinking and problem-solving capabilities. - Commitment to delivering high-quality results and maintaining accountability. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. Iron Mountain is seeking a dynamic and highly organized _Executive Administrative Assistant_ to join our Digital Solutions Delivery Team. In this role, you will be responsible for providing high-level administrative support to the SVP of Software and Digital Solutions Delivery and other regional leaders, ensuring seamless flow of operations and information within a fast-paced, global environment. **What You'll Do (Responsibilities)** In this role, you will: + Managing the daily schedule, travel (including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations), and external contracts for the SVP; anticipate needs to proactively bring together people and resources required to address critical issues + Act as the lead for internal department meetings and Global Town Halls - drafting, creating high-impact presentations, tracking action items, and supporting employee programs like 'IM Listening'. Initiates drafting of correspondence, screening calls when requested, and maintaining files for Executive as needed. + Maintain a system that alerts upcoming deadlines on incoming requests or events ensuring the executive knows deadlines within 24 hours of the event. + Oversee administrative processes including expense management, invoice coding, and maintaining global distribution lists. + Lead the requisition and onboarding process for new hires within the department - including the ordering of equipment and technology + Handle sensitive information with absolute discretion, serving as a professional ambassador for the SVP to both internal and external stakeholders. + Support WorkDay and other system clean up or special projects as requested. **What You'll Bring (Skills & Qualifications)** The ideal candidate will have: + 5+ years of experience supporting VP and SVP level executives, preferably in an international or rapidly growing corporate environment. + Strong knowledge of Google Suite and Microsoft Office (Word, Excel, Powerpoint), with extensive experience in the administrative preparation of executive presentations. + Proven ability in managing multiple competing priorities with a 'roll up your sleeves' attitude and excellent judgement in high-pressure situations. + Flexibility to provide occasional support during evenings or weekends based on the executive travel schedule. **What We Offer (Benefits)** + Pay: Starting at $27.00/hr (** _Negotiations Depending on Experience_ ) + Location: Remote + 2 Weeks Paid Time Off, Sick Leave and Wellness Time Off & 7 Paid Holidays + 3 Floating Holidays + Comprehensive health, wellness, and retirement plans (Full benefits on day one, 401(k) with company match, and Employee Stock Purchase Program). + Opportunities for continuous learning and professional growth We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. #LI-DNI Reasonably expected salary range: $56,600.00 - $70,700.00 Category: Project/Program Management Group Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here. Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together. If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com. See the Supplement to learn more about Equal Employment Opportunity. Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE **Requisition:** J0097092

Job Description We're looking for an Insurance Office Administrative Assistant to help our busy team! Applicants should have excellent organizational skills and come to work every day with a can-do, problem-solving attitude. Does this sound like a job you'll love? If so, apply today! Compensation: $40,000 - $50,000 yearly Responsibilities: Input current customer information into the database regularly so it is readily available Adjust to the needs of the company and help other insurance team members when necessary Complete administrative tasks, such as Doc-u-sign, auto ID cards, Certificates of insurance, and other clerical duties requested by team members and management. Qualifications: Two years of experience in clerical/customer service work or the insurance industry is a plus. Solid computer skills, including basic word-processing and Microsoft Office. High school diploma or GED required, Associate's Degree in business administration or related field preferred. Proven track record of strong organizational skills, problem-solving skills, multi-tasking, and excellent communication skills, both written and verbal. About Company The Heritage Group has been providing insurance services, solutions, and professional advice to businesses and individuals since 1993. Our approach is highly consultative, leveraging over 100 plus years of combined experience in designing and implementing innovative, comprehensive insurance solutions. Benefits 401(k) employer matching 4% Health Insurance, employer paid 100% Life insurance, employer paid 100% Dental and vision insurance are offered Generous vacation, sick, personal paid time off

About this role: Wells Fargo is seeking a Senior Administrative Assistant to support leaders within Corporate & Investment Banking (CIB)-a fast‑paced, high‑visibility environment supporting investment bankers and senior leadership. In this role, you'll serve as a trusted partner to business leaders, managing complex priorities, maintaining momentum across multiple initiatives, and helping the team operate at its highest level. This is an opportunity for an experienced administrative professional who thrives in dynamic environments and enjoys bringing structure, precision, and foresight to their work. In this role, you will: Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts Perform complex administrative, transactional, operational, or customer support tasks Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports Assist with selectively referring callers, and answering questions regarding business unit policies and procedures Provide subject matter expertise and interpretation of administrative procedures to less experienced staff Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization Required Qualifications: 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: Experience supporting investment bankers Ability to follow policies, procedures, and regulations Ability to handle confidential material in a professional manner Ability to read and interpret legal documents Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error. High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly Ability to provide strong customer service while actively listening and responding in an appropriate manner Ability to work effectively, as well as independently, in a team environment Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team Excellent technical skills Excellent verbal, written, and interpersonal communication skills Job Expectation: This position is not eligible for Visa sponsorship Position offers a hybrid working schedule Relocation assistance is not available for this position Posting Location: 150 E 42nd St, New York, NY 10017 @RWF22 Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities. $34.62 - $52.40 Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees. Health benefits 401(k) Plan Paid time off Disability benefits Life insurance, critical illness insurance, and accident insurance Parental leave Critical caregiving leave Discounts and savings Commuter benefits Tuition reimbursement Scholarships for dependent children Adoption reimbursement Posting End Date: 29 Jan 2026 * Job posting may come down early due to volume of applicants. We Value Equal Opportunity Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo. Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo. b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and being rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc.5000 , The Financial Times and Consulting Magazine . This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Valuations (VAL), Transaction Execution Services (TES), Office of the CFO (OCFO), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB) and Turnaround & Restructuring Services (TRS). The Delivery Enablement (DE) team powers Portage Point's growth as a scalable, high-quality operational backbone. Including Marketing, Commercial Strategy, Talent Acquisition, Human Resources, Delivery Excellence, Accounting & Finance and Data Analytics, the DE team drives excellence, efficiency and automation across every practice line. As part of the Delivery Enablement (DE) team, the Senior Administrative Assistant plays a pivotal role in supporting senior leadership and enabling operational excellence across the organization. This individual provides proactive and high-level administrative support to a group of Practice Line Leaders (PLLs) and Managing Directors (MDs), ensuring operational efficiency across a large group of leaders. If you are a driven, adaptable professional who thrives in a fast-paced, dynamic environment, can anticipate needs and solves problems independently, then this role is right for you. Responsibilities Provide proactive administrative support to PLLs and MDs, including complex calendar management and prioritization across multiple time zones Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning Act as a key liaison between MDs, internal teams and external stakeholders to facilitate communication and decision-making Prepare and organize materials and logistics for meetings, presentations and strategic discussions, ensuring timely follow-up on action items and deliverables Maintain and update CRM (Intapp) data to support relationship management and business development efforts Track and manage key operational rhythms, firm initiatives and leadership priorities to ensure alignment with firm goals Support confidential projects, prepare correspondence and manage information flow with discretion and judgment Anticipate needs and identify opportunities to increase MD effectiveness and efficiency Contribute to creating a high-performing and inclusive culture Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program Located or willing to self-relocate to New York Invested in a team-based culture that involves in office four days per week Three plus years of experience as an Administrative Assistant or Executive Assistant at an investment bank, private equity firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with a customer relationship management system preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Outlook and PowerPoint including high-quality messaging, structure and formatting Eagerness to be responsive at all times Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

About Us: EvolutionIQ's mission is to deliver state of the art technology that helps insurance claims teams make claims handling more accurate, fair, and efficient, so that more people impacted by injury or illness can continue their lives with dignity and stability. We are currently experiencing massive growth and to accomplish our goals, we are hiring world-class talent who want to help build and scale internally, and transform the insurance space. Our team is our #1 priority, and we have been named one of Inc.'s Best Workplaces 3 years in a row and Built In's Best Places to work in 2025 and 2026! Your Impact: The Office Manager / Executive Administrative Assistant will play a key role in running day-to-day office operations while also providing executive administrative support to our executive co-founders. This individual will be the go-to person for all employees and office visitors and is responsible for ensuring the office runs smoothly, anticipating leadership needs, and delivering an exceptional employee experience. This role is approximately 75% focused on office management and employee experience, with about 25% dedicated to executive administrative support. The ideal candidate is highly proactive, detail-oriented, and energized by creating a welcoming, well-run office where people feel supported and excited to work. If you thrive in a dynamic and fast-paced tech environment, bring a white-glove approach to your work, and genuinely care about culture and relationships, we would love to speak with you. About You Proven experience as an Office Manager who also provides executive administrative support, or a similar role in a fast-paced startup or high-growth environment. Highly proactive self-starter with strong time-management skills and the ability to anticipate needs and act quickly. Exceptionally detail-oriented with strong organizational and prioritization skills. Comfortable dealing with ambiguity and thinking quickly on your feet while maintaining sound judgment. Highly communicative and service-oriented, with a white-glove approach to both employee and executive support. Relationship-driven and culture-focused, with a genuine interest in connecting with people and improving the workplace experience. Skilled at asking thoughtful questions to understand each executive's preferences and pain points, enabling tailored and effective support. Collaborative team player who thrives in cross-functional environments and partners effectively with stakeholders at all levels. Demonstrates excellent written and verbal communication skills. Enjoy being around dogs and are happy to help support a dog-friendly office environment. In This Role You Will Take ownership of office operations, ensuring a welcoming, organized, and engaging experience for employees and visitors. Oversee day-to-day office activities, including maintaining office supplies, managing equipment, coordinating daily lunch deliveries, and handling facilities-related matters. Serve as a visible, approachable presence in the office, regularly checking in with employees to understand how the environment can better support them. Provide executive administrative support to C-suite leaders, including calendar management, expense management, scheduling, travel coordination, and ad hoc administrative needs. Support new hire onboarding and orientation, including greeting new employees, giving office tours, and completing I-9 verifications to create a strong first-day experience. Lead and support planning and execution of company events, including the annual company offsite, holiday parties, happy hours, and other culture-building initiatives. Work closely with People, Recruiting, and team leaders to bring ideas for office culture, events, and logistics support to life. Collaborate with the People & Recruiting teams to support interview scheduling, candidate logistics, and broader culture and team-building efforts. Support internal teams with group travel and event logistics as needed. Be present in the office five days per week to provide hands-on support and maintain an engaging in-office presence. Work-life, Culture & Perks: Compensation: Competitive base salary up to $100K with flexibility depending on a candidate's background and experience. An annual bonus plan and company equity plan (RSUs) are also included in our compensation package. Well-Being: Medical, dental, vision, short & long-term disability, life insurance and AD&D, and 401k matching. Additional family, wellness, and pet benefits. Home & Family: Paid time off and sick leave, 100% paid parental leave (16 weeks for primary caregivers and 12 weeks for secondary caregivers). We offer a flexible schedule for new parents returning to work. Office Life: Catered lunches, happy hours, pet-friendly spaces, and monthly technology stipend. Growth & Training: $1,000/year for each employee for professional development, as well opportunities for tuition reimbursement. Sponsorship: We are open to sponsoring candidates currently in the U.S. who need to transfer their active visa. Please check with our Recruiting team if your visa is applicable for transfer. EvolutionIQ appreciates your interest in our company as a place of employment. EvolutionIQ is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The Senior Secretary to the Plant Manager is a highly critical administrative role responsible for ensuring the smooth and efficient operation of the facilities department (maintenance, grounds, housekeeping, security). This position acts as the primary organizational and operational hub, providing comprehensive, high-level support to the Plant Manager and serving as a crucial communication liaison for internal staff, external vendors, and contractors. Key responsibilities include maintaining the facility work order process, coordinating maintenance and security schedules, tracking compliance documentation, and completing special projects assigned by the Plant Manager. The ideal candidate must be a problem solver, proactive, possess excellent organizational skills, and maintain strict attention to detail to effectively support the physical infrastructure and administrative needs of the organization. This position has a level of resident contact. Where there is interaction with residents, and prospective residents, individual must be polite and respectful, responsive to resident needs and requests at all times. **Educational Requirements:** + High School Diploma, associate degree preferred. **Experience Requirements:** + Minimum of 2-3 years' experience in a related field required. Preferably in building trades or property management company. + Excellent customer service skills, demonstrated organizational skills, experience with billing/payment processing, knowledge of Microsoft Office Suite (word, excel, outlook) a must. **Principal Responsibilities:** 1. Facilities Operations and Maintenance Support; direct, hands-on administrative support for the core work of the Plant Manager (e.g., coordinating work orders, vendors, and projects) - Track work order requests (using TMS software) for both routine maintenance and urgent repairs - Coordinate, schedule and confirm appointments with external vendors, contractors, and service providers for maintenance, repairs, and inspections - Process, code and track facility-related invoices, purchase orders (POs), and billing, ensuring accurate cost allocation against budgets - Assist the Plant Manager in organizing and monitoring small-scale facility projects, including renovations/apartment refurbishments - Assist the Plant Manager with timesheet edits and payroll processing - Maintain and update Key Fobs for new residents and employees 2. Information and Compliance Management; organizing, maintaining, and reporting essential data, documents, and records necessary for legal, safety, and financial compliance - Develop and maintain comprehensive physical and electronic filing systems for all facility records, including blueprints, permits, safety inspections, maintenance logs, and asset lists - Ensure all necessary facility documentation is up-to-date and easily retrievable to ensure NYS Dept. of Health Compliance regulations -Working with the Plant Manager, draft correspondence, specifications and standard operating procedures (SOPs) related to facility operations - Monitor vehicle NYS Inspections, insurance cards, vehicle registrations and maintenance records 3. Administrative and Communication Liaison; Handling general administrative tasks, managing schedules, and serving as primary communication point for the Maintenance department - Manage the Plant Manager's calendar, Security schedule and Maintenance On-Call schedule, schedule meetings, and prepare necessary materials for department and contractor meetings - Serve as the first point of contact for internal staff and external parties contacting the maintenance department, efficiently screening and directing calls/inquiries - Handle general clerical duties such as mail distribution, ordering office supplies and facility-specific supplies/materials - Communicate with the Sales and Marketing Team, Plant Manager and Housekeeping regularly to update/maintain refurbishment spreadsheet to ensure timeliness of apartment turnaround for new move-ins Pay range: $18.50-$24.66 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location **Our Commitment** Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Our Commitment to Diversity and Inclusion Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions. Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity. EOE including disability/veteran

MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW The role of Admissions Intake provides alcoholism and substance abuse counseling services in approved work settings to conduct intakes and see clients individually in the Medication Assisted Treatment Program. The coordinator will complete a psychosocial intake assessment for clients. The position involves working closely with the front office support staff, the medical team as well as the clinicians. KEY FUNCTIONS Conduct substance abuse and mental health assessments, utilizing standardized assessment tools and best practice techniques i.e. MI, EBP etc. Complete phone screenings and determine client's suitability to complete a clinical assessment. Coordinate intakes and medical appointments as necessary. Knowledge of all applicable screening tools; i.e. PHQ 2&9, DAST, MAST, Modified Mini Screen, etc. Work with Finance Department to ensure billing for APG services. Work with Entitlement Department to ensure financial clearance. Process client ID Card/Photo. Complete a Comprehensive Psycho-Social Assessment for clients entering the Program. Complete timely reporting admissions and discharges on OASAS Client Data System PAS 44's and PAS 45's. Explain treatment service agreement include; program rules and regulations (orientation), policies and practices and obtains clients signatures. Serve as a backup in conducting monthly orientation groups that include all new admissions. Monitor and reconciles Census between Lighthouse/Central Registry and OASAS CDS. Pursue ongoing professional development relevant to the job position. Participate in clinical supervision regularly and interdisciplinary team meetings. Demonstrate understanding of appropriate use of treatment planning and clinical intervention. Provide education and information to the client about alcohol and drug abuse. Maintain and update referral services and resources that may be useful to our client population. Serve as a backup to conduct random toxicology testing for clients. Other related duties as required or directed by the Supervisor. REQUIREMENTS Associates Degree in Human Services. Bachelors preferred. 3+ years' work experience in OASAS licensed program. Valid unrestricted OASAS certification as a CASAC. Knowledge of the current LOCADTR 3.0. Knowledge of Lighthouse to check for dual enrollment. Must have specific training in chemical use, abuse and dependence specific to the services provided. Working knowledge of Electronic Health Record; i.e. Nextgen and Avatar. Obtain within six months of hire: Supporting Recovery with Medications Addictions Treatment (MAT) Obtain within thirty days of hire: Screening, Brief Intervention and Referral to Treatment CASAC Canon of Ethics (6 hours) Confidentiality related to 42CFR (3 Hours) Mandated reporter (2 hours) Excellent organizational, communication and time management skills. Ability to work on a strong team of professionals in a culturally diverse environment. Ability to multitask and to work and function under pressure. WHY JOIN US Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

⭐⭐⭐ Administrative / Clerical Support Specialist ⭐⭐⭐ Pay Rate: $20-$22/hour; Based on experience Employment Type: Full-time temporary assignment Our client in the Schenectady, NY area is seeking a reliable and detail-oriented Administrative / Clerical Support Specialist to provide short-term support during a period of high workload. This role is ideal for someone who enjoys organization-focused tasks, reviewing documentation, and supporting internal process improvement efforts. Payroll experience is not required. Responsibilities of the Administrative / Clerical Support Specialist will include: Review, audit, and organize expense reports for accuracy and completeness Retrieve, review, and organize historical files and records (paper and electronic) Assist with general administrative and clerical tasks to support ongoing projects Enter, review, and analyze data using Microsoft Excel Support internal teams with document preparation and information requests Maintain confidentiality and accuracy when handling company records Assist with additional administrative tasks as needed Qualifications for the role of Administrative / Clerical Support Specialist: Prior experience in an administrative or clerical support role preferred Intermediate Excel skills required (sorting, filtering, formulas, basic analysis) Strong attention to detail and accuracy Comfortable reviewing documentation and performing audit-style tasks Organized, dependable, and able to follow established procedures Ability to work independently and manage assigned tasks efficiently Flexible and adaptable in a fast-paced environment About Us:red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions, connecting skilled professionals with top employers across the region. To see a full listing of all our open positions, please visit: ******************************************************

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $16.06 - $24.09/Hr. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

What You Will Do All Lowe's associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: • Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe's associates) and external customers. • Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently. • Engaging in safe work practices and encouraging others to do the same. The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe's policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker's Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. What We're Looking For • Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store. • Requires morning, afternoon and evening availability any day of the week. • Requests to be scheduled off for a specific day require advanced notification and approval by supervisor. • Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance. What You Need To Succeed Minimum Qualifications • High school diploma or equivalent. • 1 year of experience in a retail environment. • 2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software. • 1 year of experience administering confidential staff information such as personnel files and employment compliance data. • 1 year of experience in a cross-functional team environment with exempt and non-exempt staff. Preferred Qualifications • Bachelor's Degree in Business or a related field. • 2 years of experience in a retail environment or equivalent and relevant work experience. • 2 years of experience in a cross-functional team environment with exempt and non-exempt staff. • 1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews). Pay Range: $18.50 - $19.25 per hour Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit **************************************** Associate Benefits (************************************************ Working at one of the largest retail companies has its perks. We offer exceptional benefits and wellness programs for eligible full-time and part-time associates, tailored for many different lifestyles. Our benefits range from health, vision and dental insurance to paid vacation, tuition assistance and parental and family-building benefits. Plus, we offer learning and development opportunities to help our associates grow their skills and achieve their goals. Health, Dental and Vision insurance Life and Disability insurance Paid time off based on role, tenure, and locality, including vacation, holidays, sick and volunteer time Flexible spending and health savings accounts 401(k) Retirement account with company match Employee Assistance Program with concierge, work/life services and no-cost counseling for all kinds of needs Education support programs, including tuition assistance and trade skills scholarships Business Travel Accident insurance Maternity and Parental leave Adoption assistance Lowe's Associate Discount and broad discount platform Other discretionary benefits (based on eligibility) include annual bonuses, enrollment in Lowe's Employee Stock Purchase Plan and/or deferred compensation plan, and grant awards . Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.