Manager's assistant/administrative assistant jobs in Escondido, CA - 116 jobs

View Job Description The Executive Assistant for Human Resources supports the Associate Superintendent of Human Resources and the Human Resources Department. Executive Assistant performs duties of an administrator and complex secretarial nature, carrying out his/her functional responsibilities on behalf of the administrator to ensure the efficiency of office operations and overseeing the work activities of other personnel; documenting and communicating information to staff, the public, other districts and various agencies; providing interpretations, comparisons and/or recommendations; coordinating and directing inquiries to appropriate parties; ensuring compliance with financial, legal and administrative requirements; and representing the administrator as appropriate. This position requires strict confidentiality and the highest level of professionalism. Duties include supporting the recruitment and contracting of certificated staff, preparation of materials for Board of Trustee meetings, union negotiations, and public record requests. This position is a super user of the Human Resources Information Systems and prior experience with HRIS is preferred. This position also acts as Office Manager for the Human Resources Department. The position is designated as within the “confidential” class of employees in accordance with the State Education Code. The ideal candidate will have experience supporting an executive leader, preferably within a school district, Human Resources, or legal office. Requirements / Qualifications Education and Experience Required: Job-related education necessary to perform the essential job duties is typically consistent with graduation from high school or equivalent. Three years of increasingly responsible administrative support involving record keeping and frequent contact with the public is required. Office management experience is preferred. Length of Work Year / Hours 12 Months / 40 hours per week, 8:00 a.m. - 4:30 p.m. Location District Office located at 710 Encinitas Blvd., Encinitas, CA 92024 Salary $7,372 - $8,703 - Monthly Paid holidays, vacation, sick leave Medical, dental, and life insurance benefits CalPERS eligible position Comments and Other Information SB 848 COMPLIANCE - EFFECTIVE JANUARY 1, 2026 Effective January 1, 2026, and in accordance with California Education Code Section 44051(a)(1), any applicant for a non-teaching position must disclose a complete list of every school district, county office of education, charter school, state special school and diagnostic center operated by the department of education, and private school that the applicant has previously been an employee of, including full-time, part-time, or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions. SDUHSD operates under a merit system for employment which includes a comprehensive examination process to identify qualified candidates. Fully completed applications will be reviewed for minimum qualifications. Those that meet the minimum qualifications will be further evaluated to determine which candidates will continue in the next steps of the examination process. Exam components may consist of a multiple choice test (weight: 20%), a performance test (weight: 30%), and a Qualifications Appraisal Interview (weight: 50%). If a candidate has taken the multiple choice and/or performance test for this San Dieguito Union High School District job title or similar job title within the past two years, candidate may be able to transfer the scores to this recruitment. The exam must be sufficiently similar, as determined by the Director, Classified Personnel. Prior to the application deadline, a request to transfer score(s) should be e-mailed to: ***********************. Transferring of exam scores does not apply to the Qualifications Appraisal Interview. The competitive basis for this recruitment is Open/Promotional - Dual Certification. Candidates who pass all exams are placed on an eligibility list in order of overall exam score. The list is used to fill current and future vacancies for six months. Please view "Links Related to this Job." The rates for medical and dental coverage are fully described. The benefits structure for confidential employees may differ from what one would expect; therefore, applicants should view these rates to calculate their "net" pay before deciding to apply. Reasonable accommodations are provided in the recruitment process for disabled persons. Advance notice is required. To request an accommodation in the examination process, please email ***********************. If you need assistance completing an application, please email ******************************. Veterans may be eligible for preference points on entrance examinations ("entrance" is defined as candidates who are not current employees of the District). Please attach a copy of your DD214 to your application. Employment with San Dieguito Union High School District is contingent upon successful completion of post-offer background check, fingerprinting, physical exam including tuberculosis, drug and alcohol screening, and an Oath of Allegiance. Please note that our agency receives federal funding and must adhere to federal regulations. The probationary period for a new or promotional employee is six months or 130 days of paid service, whichever is longer. San Dieguito Union High School District prohibits discrimination, harassment, intimidation, and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race, or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. SDUHSD requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying. Any concerns regarding discrimination may be directed to Susan Gray, Director, Classified Personnel, 710 Encinitas Blvd., Encinitas, CA, 92024; **************.

Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: Perform word processing on technical documents and materials using Windows based software Receive phone calls, emails, and facsimiles and managing responses Schedule & Access Control for Classified Conference Rooms for Program Meetings Prepare, edit, format and distribute Navy Correspondence Maintain Program Manager Daily calendar Create and submit Welcome Aboard Packages Maintain TWMs training Accounts Build/maintain SharePoint Program pages and information Record Meeting Minutes for Staff Meetings and other Meetings Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines Front desk support for incoming questions from staff. Experience Requirements: Must have an Active Secret Clearance Must have a minimum of three years' experience working in Navy or DOD environment. Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus Experience using MS SharePoint Editing and reformatting written or electronic drafts Transcribing reports, analysis, meeting notes, or similar material. Knowledge of technical terminology and office terminology, practices Aptitude to acclimate to new subjects quickly Educational Requirements: High School/Technical School Diploma or GED certificate

Primary Purpose Provides administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses. Participates in the development and implementation of secretarial standards, policies and practices for the organization. Duties and Responsibilities Provides high-level administrative and strategic support including managing schedules, coordinating meetings, and handling correspondence to ensure efficient use of executive time and resources; may support one or more executives. Facilitates communication between executive(s) and stakeholders, including scheduling meetings, preparing agendas and materials, and coordinating follow-up actions. Drafts and edits executive-level communications, presentations, and reports ensuring accuracy, clarity, and alignment with company messaging and priorities. Coordinates special projects and initiatives on behalf of executive(s), liaising with internal and external stakeholders, tracking project milestones, and providing regular updates on progress and outcomes. Assists executive(s) in strategic planning activities, including research, data analysis, and preparation of documents such as business plans, annual reports, and presentations for internal and external audiences. Supports executive(s) in financial management activities, including monitoring budgets, preparing financial reports, and coordinating with finance and accounting teams to ensure accurate and timely financial information. Performs other duties as assigned.

Pacific Health Group is a mission-driven healthcare organization dedicated to improving health outcomes through coordinated, community-based services. In addition to healthcare operations, Pacific Health Group oversees and operates multiple subsidiary and affiliated entities. We require trusted professionals who can operate across businesses with precision, discretion, and accountability. Overview The Executive Administrative Assistant is responsible for end-to-end administrative, logistical, and operational support for the President & CEO across all Pacific Health Group entities and ventures. This role is designed to protect executive focus while ensuring administrative continuity, operational follow-through, and organizational excellence across multiple businesses. This is a hands-on, high-responsibility role requiring frequent in-person support, mobility across San Diego County, and the ability to manage complex workflows independently. Core Areas of Responsibility 1. Executive Support & Time Management Manage, optimize, and protect the CEO's calendar, scheduling, and daily priorities Anticipate scheduling conflicts and proactively resolve them Prepare daily and weekly agendas aligned with executive priorities Act as a gatekeeper to minimize distractions and interruptions Track action items, deadlines, and follow-ups across all meetings and commitments 2. Financial & Administrative Oversight Handle bank deposits for Pacific Health Group and affiliated entities Reconcile paperwork, receipts, and basic financial documentation Track expenses and assist with administrative financial organization Manage filing, documentation, and record retention (digital and physical) Prepare documents for executive review, approval, and signature 3. Multi-Entity Administrative Management Oversee and manage administrative workflows for all businesses and ventures under the Pacific Health Group umbrella Provide administrative support for subsidiary entities, including but not limited to: Olive Branch Eatery Parkwest Creative Solutions Ensure consistency, organization, and follow-through across entities Coordinate administrative needs between leadership and on-site teams 4. Communication & Inbox Management Monitor, triage, and manage executive email inbox Flag priority communications and draft responses when appropriate Manage phone calls, voicemails, and inbound requests Ensure timely follow-up on correspondence and commitments Maintain strict confidentiality and discretion at all times 5. Operations, Logistics & Mobility Support Coordinate all executive travel arrangements, itineraries, and accommodations Travel frequently across San Diego County to support operational needs Make regular in-person visits to Pacific Health Group locations and subsidiary entities Support logistics for meetings, site visits, offsites, and executive engagements 6. Errands & On-the-Ground Execution Run executive and company-related errands as required Deliver and retrieve documents, deposits, supplies, or materials Serve as an operational extension of the CEO for time-sensitive tasks Ensure tasks are completed accurately and on schedule 7. Organizational Excellence & Process Improvement Create, maintain, and improve administrative systems and workflows Identify inefficiencies and recommend improvements proactively Ensure no tasks, deadlines, or commitments fall through the cracks Maintain structured systems for reminders, task tracking, and documentation Compensation Hourly rate: $26-32 per hour (based on experience and qualifications) Work Location Hybrid; In-person and remote with frequent travel Candidates should be based in or near Rancho Bernardo, Poway, Rancho Peñasquitos, or Scripps Ranch Requirements Required Qualifications 5+ years of experience supporting senior executives, founders, or principals Demonstrated ability to manage multi-entity administrative operations Exceptional organizational, time-management, and prioritization skills Strong written and verbal communication abilities High level of discretion, reliability, and professional judgment Valid driver's license and ability to travel throughout San Diego County Preferred Qualifications Experience supporting CEOs in healthcare or regulated industries Prior experience supporting multiple businesses or ventures simultaneously Strong operational mindset with attention to detail Comfort working in fast-paced, high-accountability environments Benefits Time Off & Leave 160 Hours of Paid Time Off (PTO) 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment 4 Paid Volunteer Hours per Month to support causes you care about Bereavement Leave, including Fur Baby Bereavement Health & Wellness 90% Employer-paid Employee-Only Medical Benefits Flexible Spending Account (FSA) Short-Term & Long-Term Disability | AD&D Employee Assistance Program (EAP) Financial & Professional 401(k) with Company Match Monthly Stipend Opportunities for professional development and internal growth Culture & Perks Employee Discounts via Great Work Perks and Perks at Work Quarterly In-Person Events Equal Opportunity Employer Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply. Job Application & Offer Disclaimer Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include: • Submission of a completed internal application via our HRIS system • A formal pre-screen with our recruiting team • Completion of a skills assessment (if applicable to the position) • Participation in a final interview with hiring leadership • Receipt of a formal verbal offer from our authorized hiring team AI & Human Interaction (HI) in Recruitment Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location. All resumes that meet these criteria are then reviewed by HI (Human Interaction) - our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you'll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you're starting your career or ready to take it to the next level, we're passionate about helping our employees thrive in one of California's most beautiful destinations. What we offer: Free daily meal and salad bar Benefits including: Medical, Dental, Vision, 401K (based on employment status) Paid vacation, sick, and holiday time Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining! Property retail shop and hotel discounts $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club What we ask: Consistently provide professional, attentive, and genuinely friendly service Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests Hourly Rate $30.00 Summary Serves as point of contact and acts as representative for the Managing Director and President both internally and externally. Performs project management work as well as administrative and organizational operational support. Ability to process sensitive and complex material, analyze and distill information into a presentable and logical format. Schedules appointments, gives information to callers and otherwise relieves officials of clerical work and administrative and business details. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests. Serve as a key liaison, providing support and reporting to several high-level executives.ESSENTIAL DUTIES AND RESPONSIBILITIES: Schedule: Office Hours Monday to Friday 9am to 5pm Pay Range: $30 - $33/hr. ESSENTIAL DUTIES AND RESPONSIBILITIES: Greets visitors, ascertains nature of business and directs visitors to employer or appropriate person. Schedules appointments and arranges reservations for Managing Director, President, Executive Committee and Board of Directors. Assists with arrangements for quarterly Manager outings, and Exec Committee special events and holiday outings. Collaborates with other key staff on holiday events for hourly employees, Managers, and Exec Committee. Attends bi-weekly Staff meetings and records minutes of the meeting. Prepares and copies necessary information for board meetings at the request of the Managing Director and President. Prepares templates and edits slide presentations for board meetings. Promptly responds to and fulfills owner, member, guest and customer special requests. Assists with Owner distributions, transfers, and answers Owners inquiries. Assists with preparations for annual Shareholder meetings, including slide presentations and communications to Shareholders. Processes and submits invoices on Birchstreet on an as-needed basis. Works closely with Accounting department to ensure timely payment of invoices. Processes and submits expense reports for Managing Director. Maintains appropriate levels of supplies for the Admin office. Communicates with housekeeping and engineering departments on a regular basis for any office needs. Orders supplies and goods at the request of the Managing Director. Keeps Managing Director's calendar current. Keeps Managing Director informed of company issues requiring his or her direct attention. Appropriately handles confidential and sensitive information. Greets visitors, ascertains nature of business, and directs visitors. Follows a code of behavior appropriate to the office of the company president. Models professionalism, confidentiality, courtesy and tact at all times. Always wears appropriate office attire and follows the company's standards of appearance and grooming policy. Compiles and types statistical reports. Prepares and copies necessary information for board meetings Public Notary Certification is a plus, not required Routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes and types routine correspondence. Files correspondence and other records. Makes copies of correspondence or other printed materials. Prepares outgoing mail, including packages. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. Other duties may be assigned. OUTCOME Enables President's Office to perform its job more efficiently by completing routine office tasks, answering inquiries, screening calls, and organizing schedules. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from four‑year college or university; a minimum of five years related experience and/or training; or equivalent combination of education and experience. Minimum of 5 years of hospitality and club operations experience, including reporting to multiple high-level executives. Public Notary Certification is a plus but not required. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information in English and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to exercise independent judgement and decision making. OTHER SKILLS and ABILITIES Must be proficient with Windows, Microsoft Office (including Word, Excel, Access and Outlook), Adobe PhotoShop or equivalent programs, and know how to use and create messages in our telephone voice mail system. Must type a minimum 60 WPM. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must constantly lift and/or move up to 10 pounds and must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORKING CONDITIONS ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate. Employees are required to perform all tasks as safely as possible and to adhere to the applicable safety procedures. The La Jolla Beach & Tennis Club is committed to ensuring a safe work environment for all employees. In compliance with federal “Right to Know” requirements, the company freely discloses this information so that all employees are informed about potential hazards in the work place. We encourage all employees to immediately report any known or potentially dangerous hazards to management. INTERACTION Interacts frequently, often daily, with employees at all levels including the President, Board Members, General Manager, Executive Committee, and Department Managers. Also interacts frequently with prospective employees, prospective members, delivery people, mail delivery services, club members, hotel guests, owners, other tennis organizations, tournament entrants and community organizations. SCHEDULING This company operates seven days a week, 24 hours a day. At times it may be necessary to move you from your accustomed schedule as task assignments demand. In addition, it should be understood that business needs determine the number of hours that you work. My signature below indicates I have read and fully understand the above Job Description and will abide by all its requirements. I understand that violation of any of the stated responsibilities and duties is ground for disciplinary action up to and including termination. LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Administrative Assistant Remote within California, Must Reside in California The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. We are seeking an Administrative Assistant to the Executive Office to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Collegesthe largest and most diverse system of higher education in the nation. What Youll Do The Administrative Assistant to the Executive Office performs a wide variety of functions to support the activities of the office of the President and Chief Executive Officer (CEO) and the Foundations Executive Team. Under the direction of the Senior Director, Strategic Integrations and the Executive Assistant to the CEO (Supervisors), the Administrative Assistant is expected to consistently and effectively: (1) assist to meet internal and external commitments and to accomplish organizational and individual goals, (2) represent interests as needed in an efficient, effective and collaborative manner, and (3) act as a trusted confidante, keeping the best interests of the organization at the decisional forefront at all times. What You Bring Ensure strategic collaboration with appropriate internal and external personnel to accomplish organizational goals and objectives. Maintain solid knowledge and proficiency related to a wide range of technology tools with a focus on enhancing efficiency and effectiveness of all assigned job duties. Maintain strong working knowledge of all Foundation policies and procedures. Illustrate flexible, team-oriented, collaborative work style, with excellent interpersonal skills, and the ability to work well with all levels of internal and external constituents. Demonstrate the highest level of integrity with confidential and sensitive matters. Plan, organize, and schedule meetings as needed. Update schedules and calendars for CEO, Executive Team and/or entire Foundation staff as directed by Supervisors. Work collaboratively with internal teams to plan and organize meetings and special events as directed by Supervisors; responsibilities may include coordination of presentation content, catering, room setup, technology set up, and other meeting requirements. Attributes for Success Excellent verbal and written communication skills. Strong interpersonal skills including an ability to manage effective relationships with individuals of diverse backgrounds and varying degrees of sophistication including the Foundation Board, staff and external partners including the philanthropic community. High proficiency with Microsoft Office Suite and other technology tools. A professional and resourceful style with good instincts about when to work independently and when to leverage support from others while remaining flexible to changing priorities. Ability to prepare, proofread, interpret, distribute, and maintain specified routine and complex documents. Ability to track and accomplish multiple tasks simultaneously in a dynamic, fast-paced environment. Ability to prioritize tasks and efficiently manage time to meet scheduled deadlines while keeping appropriate personnel apprised of status on a regular basis. Excellent documentation, organizational and problem-solving skills; strong project management skills. Passionate about providing students with stronger pathways to education and building a more just and equitable California overall. A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution. A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges. Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision. Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance. This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home. *All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy. Primary Responsibilities: Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed Manage system and building access requests for communications team members Process invoices and order office supplies Compile and / or integrate information needed to complete reports and documents Independently perform varied administrative duties related to functional areas Prepare outgoing mail, including overnight express Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) Manage the calendars and schedule changes for several senior leaders Book travel on behalf of key leaders Track and submit expense reports on behalf of senior leaders Other administrative duties as defined Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED (or higher) with equivalent experience Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams Intermediate proficiency in Microsoft SharePoint Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM Preferred Qualifications: 2+ years of experience with providing event OR team - level administrative support 2+ years of experience in working with multiple executive calendars 2+ years of experience with working in a large, fast - paced, corporate environment 2+ years of experience with administrative support to an executive at the Director level (or higher) Experience with building Microsoft PowerPoint presentations Communications and / OR healthcare industry background Telecommuting Requirements: Required to have a dedicated work area established that is separated from other living areas and provides information privacy Ability to keep all company sensitive documents secure (if applicable) Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service Soft Skills: Professional and articulate with strong verbal and written communication skills Experience with supporting remote employees Experience managing multiple tasks with competing priorities in a time - sensitive environment

Job DescriptionSalary: $65k-$75k We are looking for a collaborative and entrepreneurial individual to join Protea Properties in San Diego, CA and envision a considerable opportunity for advancement as our organization expands. Protea believe in developing talent and providing resources for health, wellness, and quality of life. We embrace the benefits of rapidly evolving technology and expect that our team will thrive in a dynamic, consensus and collaborative work environment. As a Commercial Property Administrator/Executive Assistant, you will be involved in all aspects of the management of commercial buildings, from building operations and financial activities to managing important relationship with our tenants, vendors, maintenance personnel and property owners. From lease administration to processing invoices, managing service contracts and tracking bid packages, to regularly updating insurance certificates, completing work order repairs, scheduling maintenance and vendor repairs to dealing with specific tenant requests uploading and tracking daily all data records for properties, tenants, leases, bills, contracts and vendor files. This role is our gatekeeper and records librarian which requires a highly organized, detail oriented, energetic and multi task oriented individual. This is an administrative and support role whose primary responsibility includes Executive Assistant duties along with proper file and lease administration ensuring good relationships through prompt response, follow-up and follow-through tenant/vendor management. Under the direction and supervision of the Asset Manager, the Commercial Property Administrator is responsible to assist in all areas required to properly manage the Department. References required to be submitted with attendant resume.

The Grossmont Union High School District is dedicated to providing a safe and collaborative learning environment which supports academic achievement and social development for all students. The Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community. The Grossmont Union High School District shall be free from discrimination, harassment, intimidation, and bullying against and individual or group based on the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, affiliation with the Boy Scouts of America, or association with a person or group with one or more of these actual or perceived characteristics. (GUHSD Board Policy 4030). See attachment on original job posting Experience: Job related experience within specialized field with increasing levels of responsibility is required. Education: High School diploma or equivalent required. College-level coursework preferred Required Testing: Testing will tentatively take place on Wednesday, January 14th. Please note, testing is by invitation only, selected candidates will be notified via Edjoin email. Certificates & Licenses: Current Typing Certificate at an acceptable rate of speed Clearances: • Criminal Justice Fingerprint/Background Clearance • TB Clearance. • Physical Exam • Drug Screen • Must complete any mandatory training assigned by the District that is generally applicable to all classified employees or employees in this classification in particular. To be considered for this position, you must individually attach the following items to your completed Edjoin application: Experience: Job related experience within specialized field with increasing levels of responsibility is required. Education: High School diploma or equivalent required. College-level coursework preferred Required Testing: Testing will tentatively take place on Wednesday, January 14th. Please note, testing is by invitation only, selected candidates will be notified via Edjoin email. Certificates & Licenses: Current Typing Certificate at an acceptable rate of speed Clearances: • Criminal Justice Fingerprint/Background Clearance • TB Clearance. • Physical Exam • Drug Screen • Must complete any mandatory training assigned by the District that is generally applicable to all classified employees or employees in this classification in particular. To be considered for this position, you must individually attach the following items to your completed Edjoin application: * Letter of Introduction * Letter(s) of Recommendation (3 letters written and dated within the last 12 months.) * Resume * Typing Certificate (Current Typing Certificate at an acceptable rate of speed) Comments and Other Information TYPING CERTIFICATE REQUIRED. It must be current. On-line certificates are only accepted from American Standard Typing Certificates. Website is: ****************************************** Typing Certificate locations: SCAIR Inc. 239 E Main St, El Cajon ************** Foothills Adult School 1550 Melody Ln, El Cajon ************** Chula Vista Adult 1034 4th Ave, Chula Vista ************** Escondido Adult School 220 W Crest St, Escondido ************** Poway Adult School 13626 Twin Peaks Rd, Poway ************** *If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required to resubmit a typing certificate. It is important to note, to become an employee of Grossmont Union High School District, there will be a fingerprinting requirement that currently costs $72 (this is an up-front, out-of-pocket cost). Join the GUHSD team! Guided by its core values of caring, collaboration, and innovation, the Grossmont Union High School District exists for empower each GUHSD student to build the best future.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do. We are seeking an Assistant Administrator to join our team at our program in Ramona, CA. If you are a Caregiver, Direct Care Worker, Home Health aide or always wanted to be one, this is the opportunity for you as we are hiring immediately! Our Assistant Admins interact and support our individuals with development disabilities in a variety of potential settings including community, family or individual homes and generic community settings, as well as Adult Training Facilities. The DSP will assist with direct care as well as implementation of behavior plans. We provide a level of care that enhances the health, safety, dignity and contentment of every consumer served by assisting and training individuals in the areas of personal care, communication, and social skill development. Earn $30- $32 per hour* *Starting offer based on relevant experience, education, and certification *Professional Development Training, Support, and Resources to obtain a Registered Behavior Technician (RBT) Certification, ARF cert, or GH cert.- $2 pay increase once obtained To fill out an on-line application: *********************** Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. DailyPay -- access your pay when you need it! On the Goga well-being platform, featuring self-care tools and resources. Access Care.com for backup childcare, elder care, and household services. Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). Tuition reimbursement and educational partnerships. Employee discounts and savings programs on entertainment, travel, and lifestyle. Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - https://***********************/benefits About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

Full-time Description Since 2001, Procede Software has been a leading provider of enterprise-level Dealer Management Solutions (DMS) for the heavy-duty truck and ancillary markets. Serving dealer locations throughout the United States, Canada, and Australia, the industry's leading dealerships trust Excede to run their business because of its full functionality across all dealership departments, high reliability, and strong integration with their OEM providers. Excede, its powerful DMS, leverages the strength of Microsoft SQL technology to provide advanced Windows and browser-based applications with real-time information. We're looking for a highly organized and reliable Executive Administrative Assistant to serve as the welcoming face of our office and a key support partner to our C-level executives. As the first point of contact for all employees and visitors, this in-office, front-desk role ensures a warm, professional experience for everyone who walks through our doors. You'll play a vital part in keeping our hybrid workplace running smoothly by coordinating with both local and remote staff, managing office operations, and providing top-tier executive and administrative support. If you thrive in a fast-paced environment and enjoy being at the center of office activity, we'd love to meet you! Why Procede? - This is what our SVP of People & Culture has to say… watch this video Primary Job Responsibilities Serve as the first point of contact for calls, visitors, deliveries, and mail. Maintain the professional appearance, cleanliness, and daily readiness of all office areas. Manage office supplies, equipment maintenance, and general office operations. Order and pick up office items, meals, and beverages as needed. Oversee workspace reservations and office-related calendars. Plan and coordinate company events, meetings, and celebrations. Support internal event planning, including budget tracking, communication, and vendor research. Prepare, organize, and update executive and team calendars, documents, and reports. Coordinate travel arrangements, lodging, and transportation for staff. Provide executive administrative support to leadership, handling confidential information responsibly. Assist with special projects, onsite events, go-lives, and workshop support as needed. File, retrieve, and maintain corporate records, documents, reports, and receipts. Assist with check processing, logs, and bank deposits. Manage company apparel orders and training material shipments. Support recruiting, onboarding, and offboarding processes for local and remote staff. Perform occasional personal errands as assigned. Represent the company professionally in all interactions. Solve problems effectively using available tools and maintain proficiency with office software and equipment. Desired Qualifications/Skills Strong multitasking and time-management abilities. Excellent comprehension skills with the ability to understand written and verbal information. Demonstrated ability to maintain strict confidentiality. Comfortable working with numbers and performing basic mathematical tasks. Reliable, responsible, and dependable in all aspects of work. Professional interpersonal skills with the ability to work effectively with staff, customers, and visitors. Enjoys working with people and demonstrates initiative, patience, and courtesy. Empathetic, attentive to others' needs, and consistently helpful. Highly detail-oriented, organized, and capable of self-review with minimal supervision. Self-motivated, driven, and proactive. Strong attention to detail when composing, typing, and proofreading materials for accuracy and correctness. Requirements Entry-level candidates welcome. 1+ year of clerical, front office, or administrative support experience preferred. 1+ year of executive administrative support experience preferred. HR coordination experience is a plus. Associate degree recommended; high school diploma or equivalent required. Valid driver's license. Reliable transportation. Physical Requirements: Ability to sit at a desk, computer terminal or meeting table for a long period of time Ability to use hands and fingers or adoptive equipment to safely operate assigned equipment Ability to lift up to 20 lbs Ability to use telephone frequently for a long period of time, and to hear and speak clearly by telephone Ability and means to travel on a flexible schedule as needed. Travel requirements may include running office errands and visiting prospective company event venues The Exciting Stuff Benefits Medical, Dental and Vision Competitive Compensation Paid Time Off (PTO) Volunteer Time Off (VTO) 14 Paid Holidays Lifestyle & Wellness Reimbursement Retirement Plan with Company Match Work equipment (laptop, monitor(s), keyboard, mouse, etc.) Destination office in Solana Beach, CA Hybrid work schedule Location and Compensation This is an in-office Monday through Friday during regular business hours role; candidates must be willing to commute to our Solana Beach, CA office daily. The base salary for this role ranges from $21 - $26 per hour, based on factors such as education, experience, qualifications, skills, certifications, and location, etc. In addition to our comprehensive benefit package, our company encourages and supports career development. We are equally invested in our employees' success and believe in a partnership where individuals can grow professionally. Culture We work hard and play hard; we strive to create a culture that is as equally challenging as it is fun and rewarding! Please view our social media pages to get a glimpse of our company sponsored events: Facebook: ************************************************* LinkedIn: ************************************************* We are proud of our company and welcome you to visit our website to see why and learn a little bit more about us: ***************************************************** We hope you are interested in our Company and welcome anyone to apply! Procede Software provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Procede will not sponsor applicants for immigration-related benefits. Salary Description $21 - $26 / hour

- Provide outstanding support to Government customer users. - Deliver desk-side support, regularly scheduled backups, network storage allocation, and preventative maintenance. - Support Microsoft Windows environments, repair/replace system peripherals, and maintain configuration management data and documentations. - Install software patches, updates, and upgrades, including remote server and workstation administrations. - Maintain operability of the Uninterruptible Power Supply (UPS); troubleshoot and resolve communications equipment; facilitate resolution of network hardware and software problems and monitor network traffic and optimize network performance. - Maintain remote user assistance capabilities, Internet connectivity for standalone workstations, and provide technical assistance for relocations and moves. - Create, update, and track service call requests, and stage and take down end user workstations and associated equipment. - Share knowledge with more junior team members. - Report team and individual performance to SLAs/KPIs. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Secret Clearance - Ability to obtain and pass a Public Trust - 5+ years IT experience providing both in-person desktop support and remote support - Experience supporting Microsoft Windows environments and Microsoft software - Excellent verbal and written communication skills - Bachelor's degree - ITIL Foundations v4 - Security+

Under general supervision of the Area Director, or designee, performs a wide variety of routine to moderately difficult clerical support functions, including greeting visitors in person and by telephone, data entry and records management duties; types a variety of correspondence, documents, reports and other materials requiring skilled word processing; and performs related duties as assigned. EMPLOYMENT REQUIREMENTS: Desired Minimum Qualifications: Knowledge of: Office administration practices and procedures; Correct English usage, including spelling, grammar and punctuation; NHA and section rules, policies and procedures applicable to assigned areas of work; Recordkeeping and filing practices and procedures; Word processing, spreadsheet and other standard business software; Records management practices and procedures; Ability to: Operate a computer terminal and/or computer using word processing, spreadsheet, database and other standard business software; Operate standard office equipment; Type accurately at a speed necessary to meet the requirements of the position; Organize, set priorities and exercise sound independent judgment within areas of responsibility; Organize and maintain office and specialized files; Communicate clearly and effectively orally and in writing; Understand and follow written and oral instructions; Prepare clear, accurate and concise records and reports; Use tact, discretion and courtesy in dealing with officials, the public and others encountered in the course of the work; Establish and maintain effective working relationships with NHA managers, employees and others encountered in the course of work; Some positions require the ability to perform high-volume data entry accurately and at a speed to meet established production standards. QUALIFICATIONS: Training & Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is: Graduation from high school or G.E.D. equivalent and three (3) years' office clerical or secretarial experience; or an equivalent combination of training and experience; type at a minimum of 40 words per minutes; experience may also be obtained through vocational training such as ROP, etc. SPECIAL REQUIREMENTS, LICENSES & CERTIFICATES: Must have a valid California driver's license. Certification in pediatric first aid and CPR must be met within 90 days of employment. Must meet and maintain state law and county licensing requirements regarding employment in a childcare center (fingerprints, TB, physical, immunizations). EXAMPLES OF MAJOR FUNCTIONS: Examples of Essential Duties: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Types, formats, edits, revises, proofreads and prints notices, reports, correspondence, memoranda, transmittal sheets, statistical charts and other documents; Types from rough notes, drafts and brief oral instructions; Composes routine correspondence; Edits and revises materials on diskette; Creates and maintains databases of records, lists and projects; Creates standard statistical spreadsheets; Designs and revises routine to moderately difficult forms, charts and graphs; Operates a computer and performs word processing and / or data entry in accordance with standard procedures and computer software requirements; Verifies the accuracy of materials produced and / or input data; Generates reports and documents; Operates a variety of standard office equipment; Provides secretarial and general office support services for managers, supervisors and staff; Schedules meetings and makes meeting arrangements; Prepares and distributes agendas and minutes; Collects data, compiles required information and types standard agreements and contracts for approval, signature and execution; Maintains a variety of standard office and specialized records and files; Prepares manuals, computer logs, and files; Summarizes information and prepares routine reports; Picks up and distributes incoming mail; Opens, logs and routes incoming office mail and stuffs, sorts and prepares outgoing mail; also mails requested materials and documents; Retrieves, delivers and sends faxes; Acts as receptionist for an assigned unit or office, and answers, screens and refers telephone calls, takes telephone messages; Assists clients and others in person and/or by telephone; Responds to questions and complaints in a professional manner; Copies, compiles and distributes documents and materials; Sorts, codes, cross-references, duplicate and file a wide variety of records and documents; Pulls files upon request and makes new file folders; Retrieves, duplicates and distributes copies of records; Creates and maintains chronological files; Maintains up-to-date file listings, indexes and cross-references; Monitors and maintains inventories of standard office supplies and materials; Types purchase requisitions and check requests; Operates a variety of standard office equipment; Performs miscellaneous clerical and secretarial tasks; Troubleshoots and performs minor maintenance on duplicating equipment and other office machines; Submits requisitions for duplicating equipment supplies, repairs and services; All other duties as assigned.

Description and Essential Functions The Senior Administrative Secretary performs a variety of highly responsible administrative and secretarial duties in support of executive staff; performs a variety of highly responsible and complex clerical, secretarial and administrative duties for a department; and may supervise secretarial and/or clerical staff and direct the work of interns. This is the advanced journey level class in the Administrative Secretary series. Positions at this level are distinguished from other classes by the analytical nature of a majority of the work performed as well as providing secretarial support to an executive and/or a department with a significant level of City Council activity. Individuals in this position must keep multiple tasks on schedule, use tact and judgment, and preserve confidentiality of sensitive information. The current vacancy is in the Office of the City Clerk; however, the eligibility list established from this recruitment may be used to fill additional vacancies as they occur. Essential Functions Functions may include, but are not limited to, the following: research, compile and analyze background data; perform routine and special administrative projects for management personnel; prepare independent draft reports and documentation; coordinate calendars; maintain hard copy and electronic records and files regarding department administrative activities; perform a wide variety of complex, responsible, and confidential secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support; coordinate the department-wide City Council and/or Commission/Task Force agenda process; review staff reports for quality and completeness; ensure related attachments and exhibits are included; coordinate agenda process with City Clerk's office; assist in developing staff reports for submittal to the City Manager or City Council including preparing reports, assembling background materials, and composing first drafts; participate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and control expenditures. Interpret and explain City and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate; assist in developing department policies and procedures in order to meet department objectives; independently respond to letters and general correspondence not requiring the attention of executive and/or management personnel; recommend and assist in the implementation of goals and objectives; establish schedules and methods for office operations; implement office policies and procedures. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities; review and summarize miscellaneous reports and documents; prepare background documents as necessary; research and analyze routine administrative projects for executive and/or management staff or the City Council; prepare first draft reports on routine administrative matters; receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attentio; provide follow up to assignments given to management and/or operations staff by executive and/or management staff; provide status reports to executive and/or management staff; receive telephone calls including complaints, and provide assistance to callers using judgment as to calls requiring priority attention; coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences; provide secretarial/clerical support for assigned task forces, commissions, and boards; may supervise assigned staff; plan, prioritize, assign, and review the work of staff involved in providing administrative support; conduct employee evaluations; may participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; recommend disciplinary action and implement discipline procedures as directed; may order and purchase supplies for administrative operations; perform accounting functions related to ordering supplies, equipment and services; may maintain time card and payroll records; maintain personnel files and records for management personnel including employee evaluations and disciplinary actions; assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned. Minimum Qualifications Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Five years of increasingly responsible administrative and secretarial experience, including two years of office management and/or supervisory experience AND equivalent to the completion of the twelfth grade preferably supplemented by course work in secretarial, business, accounting or a related field. Required Typing Certificate:A valid typing certificate demonstrating a minimum speed of 55 net words per minute dated within 12 months of your application is required and must be attached to the employment application. Please note: Online and/or self-administered typing certificates, and typing certificates that do not show net words per minute and the error rate are not qualifying. For additional information regarding the City of Chula Vista's requirements and a list of local agencies applicants can obtain their typing certificate, please click here. Desirable Qualifications:Bilingual skills at the business conversational level are desirable. Knowledge, Skills and Abilities / Physical Demands and Working Conditions Knowledge, Skills and Abilities Knowledge of: Principles and practices of routine analytical research. Principles and practices of office management. Principles and practices of supervision and performance assessment. English usage, spelling, grammar, and punctuation. Modern office methods, procedures, computer equipment, and computer software. Pertinent City functions, policies, rules and regulations. Principles and methods of business letter and report writing. Principles and practices of bookkeeping. Ability to: Prepare draft reports requiring analytical skill. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned administrative responsibilities. Intermittently review documents related to department operations; perform data entry and basic searches in various databases and information management computer applications; create and run reports as directed in these programs; observe, identify, and problem solve office systems and procedures; understand, interpret and explain department policies and procedures; explain and problem solve office issues for the public and with staff. Plan, organize and schedule priorities in the office. Compose general correspondence and letters. Interpret and apply administrative and departmental policies, laws, and rules. Preserve confidentiality of sensitive material routinely encountered as part of work assignments. Develop and recommend policies and procedures related to assigned office operations. Supervise, train and evaluate assigned staff. Operate and use modern office equipment including personal computers and related software. Analyze situations carefully, recommend solutions, adopt effective courses of action. Compile and maintain complex and extensive records and prepare reports. Take notes and write summaries of meetings. Type at a speed of 55 Net Words Per Minute. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Physical Demands and Working Conditions On a continuous basis, sit at desk for long periods of time. Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means; occasionally run errands; lift up to 10 pounds. Additional Information Recruitment No. 26018501 To be considered, applicants must submit a City Application by closing date and time listed.Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. PRIMARY RESPONSIBILITIES Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts. Monitor transactions for completion and accuracy. Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting. Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts. Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials. Calculate unitrust, total return, and other payments to trust beneficiaries. Coordinate tax-related payment information with the Tax Department and client-directed outside professionals. Provide information to Client Advisors for annual account reviews. Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems. Perform special projects and additional tasks as assigned. Back-up support for the front desk/reception as needed. DESIRED EDUCATION Bachelor's degree preferred CTFA or CFP preferred by not required DESIRED EXPERIENCE Understanding of trust accounting and/or estate planning concepts is preferred but not essential Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint. Excellent written and oral communication skills. Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines. General office administration and clerical experience. Excellent attention to detail with the ability to exercise independent judgment. Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations. Ability to learn new processes and programs and desire to grow with the company. PERSONAL CHARACTERISTICS Strong people skills Client service focus Effective verbal and written communication skills High integrity with a diligent work ethic Team/people-oriented Highly organized with good time management skills Meticulous attention to detail Valid driver's license and the ability to travel by airplane. COMPENSATION Base salary range $60,000 - $75,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you! More Insight of Daily Responsibilities: Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families. Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit. Provides training & orientation for new staff & troubleshoots office technologies. Target Start Date: ASAP Shift: Monday-Friday, 8:30am-5:00pm Advantages of this Opportunity: Stable Company and Proven Track Record Competitive Compensation Why You Should Work For Us: HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Interested in Being Considered? Interested in applying to this position? Please click the Apply Now or email resume to Qualifications H.S. Diploma,GED,or Equivalent · 2 Years of Experience as a medical scheduler · Typing and computer skills • EPIC experience • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Additional Information Want More Information? • If you are interested in applying to this position, please click Apply button.

About Acadia Pharmaceuticals Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson's disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer's disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we're here to be their difference. Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average. Position Summary The Senior Administrative Assistant, Commercial Business Operations (COBO) is a highly trusted, proactive partner providing advanced administrative and operational support to senior leaders and their teams. This role serves as a key liaison to the Vice President of COBO, anticipating needs, managing complex priorities, and ensuring the seamless execution of day-to-day operations, special initiatives, and leadership communications. Operating with a high degree of autonomy, discretion, and sound judgment, this individual manages confidential information, drives cross-functional coordination, and supports critical business processes including content development, vendor and contract management, and financial tracking. The role plays an integral part in enabling a high-performing, organized, and efficient COBO organization by supporting leadership planning, budgeting, and execution across multiple verticals. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, matrixed environment. They bring strong executive presence, exceptional communication skills, and the ability to independently manage diverse projects while fostering strong relationships across Commercial, Finance, and cross-functional teams. Primary Responsibilities Oversee the smooth functioning of the COBO office and cultivate a professional, welcoming, and high-performing environment Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences. Manages process to identify objectives, content development w/ leaders, and assembling organizational monthly meeting slides. Handles business/company and personnel details of a confidential and sensitive nature. Draft, edit, and manage high-level communications, presentations, and reports on behalf of the VP of COBO. Manages commercial vendor/agency contracts including initiation of contracts, tracking, invoicing, and continual communication with internal owners. Lead the development and tracking of COBO budgeting across three verticals by partnering with finance to communicate and track monthly accruals to our quarterly/annual operating plan. Manages organization wide plan, progress tracker, and facilitate follow up/communications to ensure the leadership team is advancing towards annual goals. Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key organizational events. Manages travel arrangements for assigned leaders, including domestic and international travel. Coordinates and manages calendars for assigned leaders. Reconciles and manages expense reports through Concur/corporate credit cards for leaders. Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed. Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives. Performs administration responsibilities and other assignments as directed. Education/Experience/Skills High school diploma; college degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and coordinator experience may be considered. Key Skills: Experience working with senior-level leaders within and outside the company. Experience with administrative support and execution of leadership presentations. Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance. Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties. Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment. Strong interpersonal skills, including tact, diplomacy, and judgment. Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills with comprehensive follow-through and a high-level of attention to detail. Ability to work independently and/or as a team. Ability to collaborate information and ideas within and outside the department. Ability to work accurately, under pressure, and follow instructions. Able to put forth own ideas and gain understanding from others, and provide recommendations in a clear and concise manner. Knowledge of pharmaceutical terminology helpful. Ability to travel as needed, on occasions. Physical Requirements This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to twenty pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs. #LI-HYBRID #LI-SW1 In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location. Salary Range$32.50-$40.63 USD What we offer US-based Employees: Competitive base, bonus, new hire and ongoing equity packages Medical, dental, and vision insurance Employer-paid life, disability, business travel and EAP coverage 401(k) Plan with a fully vested company match 1:1 up to 5% Employee Stock Purchase Plan with a 2-year purchase price lock-in 15+ vacation days 13 -15 paid holidays, including office closure between December 24th and January 1st 10 days of paid sick time Paid parental leave benefit Tuition assistance EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn't exactly what we describe here. It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law. As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia's career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at ********************************** or ************. Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment. California Applicants: Please see Additional Information for California Residents within our Privacy Policy. Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy. Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy. Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.

Hours: Shift Start Time: 8 AM Shift End Time: 5 PM AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Weekend Requirements: No Weekends On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $39.690 - $51.220 - $57.370 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. Please Note: As part of our recruitment process, you may receive communication from Dawn, our virtual recruiting assistant. Dawn helps coordinate scheduling for screening calls and interviews to ensure a smooth and timely experience. Rest assured, all candidate evaluations and hiring decisions are made by our recruitment and hiring teams. What You Will Do The Contracts Associate assists with the operations, negotiations and analyses of contracts, capitations and ongoing relationships with providers. Oversees the administration and production of provider contracts by negotiating Letters of Agreement with non-contracted providers; auditing IDX claims system to verify appropriate and correct reimbursement; liaison with claims support department on new contracts and contract changes. Participates in SCMG strategy and support through contract and claims data analysis. Responsible for operational support system response to contract informational needs and monitor physician issues regarding contracting priorities. Required Qualifications * 4 Years experience in Managed Care contracting. * Experience in a health related or contract negotiation environment. * Experience in maintaining positive working relationships with Physician and Provider representatives. * Must have experience with analyzing, interpreting data, and preparing reports. Other Qualification Requirements * Associate's degree in Accounting, Finance, Business Administration, Health Care Administration; experience may substitute for education. - Required Essential Functions * Contract administration Responsible for requesting, preparing and analyzing data necessary for contract negotiations. Develop reports necessary to determine contract performance compared to budget and established standards. Conducts and participates in the successful completion of assigned contract negotiations as they relate to SCMG contracts. Assist in the development and maintenance of communication links throughout the system to identify reimbursement issues and participation in the development of action items for resolution. In addition, communicate current contract information. Assures contract information is communicated and coordinated to appropriate internal departments and audit is performed to ensure accurate contract claim/encounter pricing and other reimbursement terms. Work in conjunction with system representatives in the implementation of the IDX Contract Adjudication system. Assists with other duties as assigned, to be completed in an agreed upon format in an agreed upon time frame. Demonstrates teamwork by participating in achieving department goals. Shows willingness to help out with any task to ensure the success of the department. Works in a spirit of cooperation with all Sharp employees. * Quality and customer service Provide operational support to internal and external customers. Assist in project coordination with SCMG departments: Claims, Utilization Management, Provider Services, and Pharmacy Benefits Department. Maintains service orientation to representatives of SCMG through consistent assessment of needs and timely response to requests. Develops and maintains relationships with Physician and Provider contract representatives in support of the SCMG Mission, Values, and Philosophy and ensure timely response to contractual issues and contract compliance problems. Collaborates with other entities/departments to resolve identified issues with demonstrated improvement in operational flow. Demonstrates resolution of operational issues with targeted outcomes as negotiated with the Director. * Regulatory compliance Maintains work place in safe condition. Assure appropriate chair height, keyboard and screen placement, securing electrical wiring, observing departmental safety policies and procedures. Reports safety hazards within 1-3 days from time problem first identified. Knowledge, Skills, and Abilities * Knowledge of Managed Care and Managed Care Contracts, experience in PC computer utilization for word processing and Excel spreadsheet analysis, and managerial skills is required. * Working knowledge of Managed Care capitation, RBPVS/CPT/ICD-10 coding. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

MiraCosta College is accepting applications to create a pool for temporary clerical/secretarial short-term assignments. Availability of assignments is dependent on the needs of individual departments. Work schedule would be determined by the hiring department and may include morning, afternoon, and/or evening hours at any of the MiraCosta College sites (Oceanside Campus, San Elijo Campus in Cardiff, Community Learning Center in Oceanside, Technology Career Institute in Carlsbad). The department director or designees will review applications throughout the school year as vacancies become available. Applications are valid through June 30, 2026, at which time they will expire. A new posting for this pool will be posted on July 1, 2026, and those still interested will need to reapply at that time. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The District may consider an individual's request to temporarily reside outside the State of California or beyond the 200-mile limit on a case-by-case basis, provided it does not exceed 12 consecutive months. Perform a wide variety of clerical/secretarial work ranging from basic to complex duties. $24.73 - $33.97 per hour, based on assignment.