Manager's assistant/administrative assistant jobs in Fort Collins, CO - 40 jobs

Administration/Prof. Technical- Non-instructional Executive Assistant to the Chief of Safety and Security, Chief of Communications and Director of Athletics Classification: Exempt Salary Grade/Level/Family/Range: APT Range: 8 Salary: $64,839-$95,256 (Negotiable based on experience) Reports to: Chief of Safety and Security, Chief of Communications, Director of Athletics Contract Length/ Days: (2025-2026/ 260) Position Start Date: July 1, 2026 Date Posted: January 21, 2026 Deadline for application: January 28, 2026 or Until-Filled (Applicant screening will begin no later than January 28, 2026.) Benefits/Paid Leave: Weld County School District 6 is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). To learn more about our benefits, please see our Benefits Overview. Depending on your position, the District offers a variety of leave options, including sick leave, discretionary leave, vacation and paid holidays. More information about leave options available to employees can be found in the Board of Education Policy Manual. EDUCATION/EXPERIENCE Required: Bachelor's degree (can be obtained after hire) or a combination of 5+years of experience in a related field or as an executive assistant Preferred: Bilingual, Spanish Experience working with families Experience with Google Suite JOB DESCRIPTION Summary/Objective: Are you calm under pressure, passionate about customer service, and energized by meaningful work that supports students, families, and the broader community? The Executive Assistant to the Chief of Safety & Security and Chief of Communications plays a critical, high-trust role in supporting two dynamic departments at the heart of the district's operations. This position performs executive-level administrative duties across both departments and works with considerable delegated authority, often serving as the first point of contact for parents, staff, students, and community members. The ideal candidate is a self-directed leader who communicates clearly, exercises sound judgment, and understands the importance of professionalism, discretion, and steady leadership, especially during school-related crises. This is an opportunity to make a real impact in a role that supports student safety, effective communication, and community trust. You'll work alongside dedicated leaders, contribute to meaningful outcomes, and play a key role in helping the district navigate both everyday operations and critical moments with professionalism and care. Essential Functions Executive & Administrative Support Provide administrative support, including calendar management, meeting coordination, presentations, email correspondence, purchasing procedures, time-card tracking, facilities use permit requests, catering orders for district events, maintain the district phone line, and document preparation. Independently manage competing priorities across departments in a fast-paced environment Represent departments with professionalism and confidence, exercising delegated authority as appropriate Student Discipline & Expulsions Coordinate and organize student expulsion processes, ensuring accuracy, confidentiality, and compliance with district procedures and legal requirements Schedule hearings, prepare materials, track timelines, and maintain sensitive records Serve as a knowledgeable point of contact for administrators, families, and legal partners regarding expulsion logistics Customer Service & Community Relations Answer urgent calls and inquiries from parents and community members with concerns or complaints about the district in an empathetic manner, provide clarity, and route the calls to the appropriate authority Serve as a calm, steady presence during emotionally charged situations, including school safety incidents or crises Perform all duties related to the District's Raptor Volunteer program, including managing and approving all District volunteers Communication & Coordination Support communication efforts by coordinating information flow between departments, schools, and external stakeholders Assist with drafting, organizing, and distributing communications as needed Maintain confidentiality and exercise discretion when handling sensitive or crisis-related information In coordination with the district's Threat Assessment Coordinator, schedule all appropriate parties to threat assessments within the school district Additional Qualifications: Strong customer service, public relations, and public-facing communication skills Understanding of CHSAA guidelines and student travel policies Exceptional written and verbal communication Ability to work independently with minimal supervision High level of discretion, professionalism, confidentiality, and ethical judgment Proven ability to remain calm and solution-oriented in high-stress or crisis situations Strong organizational skills with attention to detail and follow-through Ability to manage multiple priorities, meet deadlines, and work with frequent interruptions Proficiency in Google Workspace and standard office software General knowledge of accounting practices to support budget tracking Administrative and clerical skills with understanding of district operations Experience handling confidential and sensitive information Travel: None Supervisory Responsibilities : None Work Environment/ Physical Demands: Ability to sit for long periods of time, numerous distractions, visual, auditory and ambulatory acuity important Occasional lifting of up to 30 pounds EEO/AAP Statement Greeley-Evans School District 6 shall not discriminate in its employment or hiring practices on the basis of race, color, creed, sex, sexual orientation, gender expression, gender identity, religion, national origin, ancestry, age, genetic information, veteran status, marital status or disability. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. The Superintendent is committed to cultural diversity among district personnel as a means of enriching educational experience. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. Complaint procedures have been established for current employees, prospective employees, and applicants for employment. The name of the responsible employee who has been identified as the Compliance Officer and Title IX Coordinator for the District is as follows: Director of Compliance, Jim Donahue 1025 Ninth Avenue, Greeley, CO 80631 Phone: ************ Email address:***************************

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Information Position Number Temporary Administrative Support Associate Functional Title Administrative Support Associate Position Type Temporary Staff Position Eclass ST - SHRA Temp Hourly University Information UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram. Primary Purpose of the Organizational Unit Position Summary The University of North Carolina at Greensboro is a public, coeducational, doctoral-granting, residential university chartered in 1891. It is one of the three original institutions of The University of North Carolina System. The Department of Human Resources is seeking qualified individuals for temporary Administrative Support Associate positions that may become available on campus. When a UNCG Department is in need of a temporary Administrative Support Associate, qualified applicants who have applied to this temporary pool will be considered. Duties and responsibilities could include, but are not limited to the following: * Providing professional support and customer service to clients, students, Faculty, and/or Staff * Assisting the with clerical and administrative duties * Answering and transferring telephone calls * Composing written materials; including memos, emails, agendas, or minutes from meetings * Banner Processing * Ordering office supplies * Other duties assigned by Supervisor Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK Preferred Qualifications * At least six (6) months of Administrative Support experience. * Previous working experience at a higher education learning institution Tenure Status N/A Special Instructions to Applicants IMPORTANT NOTICE TO APPLICANTS: * This posting will remain active for one quarter (roughly ninety (90) days). After the quarterly cycle, this posting will close and the application will be cancelled. You may then re-apply to the new active posting. The Close Date listed indicates when this quarterly posting will close. * You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. * The application must be completed in full detail for your qualifications to be considered. Applications are not complete until an online confirmation number is received at the end of the application process. Recruitment Range: $15.00 - $21.16 per hour (Minimum - Advanced Market Rate) Temporary positions are paid on an hourly rate basis. Rate will be approved by Human Resources. Recruitment Range Dependent upon funding availability. Needs to be approved by Human Resources. Org #-Department Human Resources - 58401 Job Open Date 01/01/2026 For Best Consideration Date Job Close Date 03/31/2026 Open Until Filled No FTE Varies by position Type of Appointment Temporary Time Limited Duration Duration of appointment will be determined by the needs of the department. Number of Months per Year 11 FLSA Non-Exempt ADA Checklist ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%). Physical Effort Reading, Writing, Talking, Walking, Lifting-0-30 lbs. Work Environment Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter * List of References Supplemental Questions Required fields are indicated with an asterisk (*). * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Carolina Peacemaker * Other Newspaper * The Chronicle of Higher Education * Inside Higher Ed * Other Professional Journal * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * Search Firm * Facebook * Twitter * If you selected "Other", please provide the name of the resource here. (Open Ended Question) * * Are you eligible to work in the United States without sponsorship? * Yes * No

Are you ready to step into a role where your leadership shines and your skills inspire others? Floyd's Barbershop in Westminster, CO is looking for a talented and driven Barbershop Assistant Lead to join our full-time team. This is your chance to grow your career, energize a team of barbers and stylists, and create unforgettable client experiences. If you're passionate about cutting-edge style, teamwork, and leadership, we want to meet you. Apply now and start your next adventure! Pay: As an Assistant Shop Leader, you'll start at 45% commission and scale up to 55%! We reward performance weekly, so the more you bring in, the more you take home - simple, fair, and fully in your hands. Our leaders usually take home an average of $18.50 - $24/hour. Benefits: Health benefits for full-time employees, including medical, dental, and vision Bonus potential Employee assistance program offering discounted or free counseling, financial planning, child and elderly care assistance, legal assistance, and more Fun and relaxed environment where you can truly be yourself Nationwide locations, making it easy to relocate while continuing your professional journey Ongoing opportunity for growth FLOYD'S BARBERSHOP: OUR MISSION Floyd's 99 Barbershop is Westminster's go-to spot for top-tier grooming, good vibes, and career growth. Our shop strikes the perfect balance between working hard, having fun, and delivering an unmatched client experience. With a "people first" mentality, we create an energetic, team-driven culture where creativity thrives and every client leaves looking and feeling their best. If you're ready to level up your skills, transform lives, and be part of a supportive beauty family, Floyd's 99 in Westminster is the place for you. Apply today! YOUR SCHEDULE This is a full-time role with peak hours during evenings and weekends. Flexibility is essential to support your team when they need you most. YOUR DAY As our Barbershop Assistant Lead, you'll be the go-to leader who sets the tone for the shop. You'll mentor stylists and barbers to refine their craft, recruit top talent, and ensure every client walks away with an unforgettable experience. You'll also manage inventory, assist with purchase orders, and keep the shop running like clockwork. Whether you're working behind the chair or supporting your team, your role is vital in keeping the energy high and the standards even higher. REQUIREMENTS 3+ years of experience behind the chair as a barber or stylist in a fast-paced shop 1+ year(s) of management experience Passion for leadership and building a culture of teamwork and service An active Barber or Cosmetology license in the state of Colorado If this sounds like you, we want you as our Barbershop Assistant Lead! ARE YOU READY FOR THIS EXCITING OPPORTUNITY? This is your opportunity to grow your career, lead an incredible team, and make an impact in a fast-paced, rewarding environment. Our initial application process is quick, easy, and mobile-friendly, so don't wait. Apply now!

StickerGiant is an essential business that provides high-quality stickers and labels, fast turnaround, and excellent customer service. Our mission is to create a good company to work for which leads to happy, healthy Giants. We are guided by our values; All In, Grow & Learn, Positive Energy. We value and embrace the diversity of identities, experiences, thoughts, needs, and approaches. We communicate frequently and transparently which allows our employees to see, experience, and take ownership of our shared success together. The Executive Administrative Assistant is a competent, positive, and detail-oriented individual who knows what it takes to have a great partnership with a leader. Your primary focus is to help the CEO of StickerGiant implement boundaries to protect their time and enhance workflow. You execute tasks as assigned, anticipate needs before they arise, use critical thinking to manage projects, and offer solutions to problems. You are well versed on what it takes to coordinate a CEO's busy day. You bring critical thinking, communications expertise, intellectual curiosity, energy and creativity to help the CEO with overall organization and execution. *StickerGiant is a highly inclusive company. We welcome and encourage candidates for this position who thrive where the lens of inclusivity, equity, belonging, and diversity inform how we run our business - both inside and out. Special consideration will be given to underrepresented applicants.* ESSENTIAL DUTIES & RESPONSIBILITIES Anticipate CEO's needs and take ownership of planning, executing, and delegating activities Prioritize and perform project management and administrative activities for the CEO and Leadership Team Inform the CEO of upcoming events, meetings, deadlines, goals, commitments Schedule and maintain calendar appointments, coordinating across multiple time zones and attendees Develop, prepare and assemble necessary materials for meetings such as invitations, reserve meeting space, pre-read documentation, agenda, food service, logistics, travel arrangements Capture meeting notes, assign action items, and create a reporting cadence for the CEO and Leadership Team during weekly meetings Organize, schedule, and facilitate company-related meetings on a quarterly, weekly, and daily cadence Provide assistance with program planning and project coordination, aiding in all areas of responsibility Complete special projects for the organization and identify process improvements to enhance inefficiencies (i.e. discrepancies in strategy execution) Provide analytical support for projects and coordinate daily, weekly, or monthly reporting to all partners Prepare and maintain a variety of written materials and reports for easy retrieval when information is requested Support CEO in the creation, review, and distribution of company-wide communication Monitor the CEOs budget, submitting corporate credit card transitions to the PO system Summarize lengthy correspondence, highlighting key information and directly resolve, respond with timely action Produce reports, presentations, and briefs for meetings scheduled for the week Help the CEO thrive by keeping them focused on the highest-level of responsibilities in their seat (rather than too far down in the weeds) Provide effective problem-solving and communicate effectively to resolve a variety of challenges Live by and model StickerGiant core values: All In, Grow and Learn, Positive Energy EDUCATION, FORMAL TRAINING & REQUIREMENTS B.S. in Business Administration or another related discipline preferred but not required Years of experience can replace this preference 5+ years experience in Executive Management and/or Administrative Support role, preferably supporting C-level leaders in a high-growth stage Demonstrated prior experience and proven track record in the management of projects, deadlines, and processes especially in dynamic matrix organizations Fluent with technology and organization tools such as Slack, Asana, Google Suite, and MS Office Literate with Mac computers / Mac OS KNOWLEDGE, SKILLS, AND ABILITY Proven experience supporting executives in administrative organization, task management, and company-level communications Adaptable to changing tasks, priorities, and projects Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Proactive; solve problems before they arise Expert communicator; communicate with clarity and precision Convey written and visual content in a concise manner Accurate typing, filing, record keeping, grammar, and spelling Maturity, professionalism, and ability to remain calm under pressure Ability to complete a high volume of tasks and projects with little to no guidance Able to maintain a high level of integrity and discretion in handling confidential information Extremely versatile, dedicated to efficient productivity and detail-oriented Experience with project coordination role including communication of project outcomes, process, and reporting/recommendations Exemplary planning and time management skills, with the ability to assist CEO in those areas Bonus points if you also have a background in: employee engagement, budgeting cycles, strategic planning, etc. PHYSICAL REQUIREMENTS The selected candidates must have the ability to pass a background check and drug screen at the time of hire Able to use a computer, keyboard, phone for extended periods of time Frequent standing, walking, grasping, gripping, and fine hand manipulation Visual acuity at short distances - able to detect variances in orders and cut marks Occasional stooping, bending and overhead reaching Able to lift 10 lbs. continuously and occasionally lift and/or move up to 40 lbs. POSITION SCHEDULE DETAILS Full-time position (85% on-site / 15% remote) Monday - Friday (40-45 hours/week) BENEFITS & PERKS Compensation: Base salary will be based on level of experience. Please share your salary needs in the application. If level of experience dictates a higher salary compared to what is posted we gladly welcome the conversation. Core Benefits: Health, dental, vision offered at reduced rates. Options for PPO or High Deductible for health coverage. High-deductible health plan enrollees will receive an annual company contribution towards your HSA: $600 per employee, and an additional $400 for enrolled dependent(s) Life insurance and short-term disability insurance covered at 100% Voluntary benefits include accident & critical illness, long-term disability, identity theft insurance Paid Time Off: 3 weeks vacation + holidays + floating holidays + 6 sick days Paid Leave: Paid maternity leave for employees who qualify for FMLA, as well as parental leave 401(k): StickerGiant contributes 5% as follows: a guaranteed 3% contribution + additional match up to 2% of your contribution Bonus Program: Bonuses are provided based on achievement of annual financial goals for the company Professional Development: We provide opportunities for attending conferences, obtaining and/or renewing certifications, and participating in workshops and will tailor-make your career development plan with you STICKERGIANT WORKING CONDITIONS - COVID19 StickerGiant is considered an essential business and we are committed to providing a happy, healthy, and safe working environment for our Giants (i.e. employees) We have addressed risks proactively which includes: prioritizing critical operations, communicating with employees and customers regarding all business changes, adhering to proper/recurring cleaning procedures, enforcing social distancing and the proper use of protective clothing and equipment (provided to all employees by StickerGiant), implementing teleworking where possible, and keep informed status locally We care a great deal about creating an environment where all Giants can bring their whole selves to work and to provide all candidates with an equitable, inclusive and accessible recruitment process in alignment with our values. At StickerGiant, we provide Equal Employment Opportunity (EEO) to all persons regardless of age, race, national origin, citizenship status, political opinion, social group, ethnic origin, marital status, union affiliation, union sympathy, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all conditions of employment including recruitment, hiring, promotion, termination, leaves of absence, compensation, and training. If you prefer accommodation during the recruiting process, or you have feedback about your candidate experience at StickerGiant, please contact the Director of People+Culture. *Special consideration will be given to underrepresented applicants and are strongly encouraged to apply*

Job DescriptionReal Estate Administrative Assistant Janis Properties - Boulder, CO Full-time | In-person (with site visits) Janis Properties is a top-performing real estate group in Boulder, CO, known for professionalism, precision, and concierge-level client service. We're hiring a Real Estate Administrative Assistant to support our listings, marketing, and operations. This person will manage details behind the scenes so agents and leadership can focus on growth. If you love structure, take pride in organization, and thrive in a fast-paced environment - this is your opportunity. Position Overview The Real Estate Administrative Assistant supports daily business operations, listing management, and marketing execution. You'll handle listing logistics, client communication, and office systems that keep the business running efficiently. This role is ideal for someone who's organized, proactive, and eager to grow within a professional real estate team. Key Responsibilities Listing & Marketing Support Coordinate listings from pre-list to close (excluding transaction coordination) Write and post listing descriptions in MLS and marketing channels Schedule photographers, stagers, signage, and vendors Create and edit marketing materials (flyers, mailers, social posts) Maintain company website and ensure listings are current Client & Team Support Serve as main point of contact for client and agent questions Provide exceptional, concierge-level service Manage scheduling, communication, and follow-up Administrative & Executive Support Support CEO and Director of Operations with administrative needs Manage company inbox and document organization Assist with vendor communication and project coordination Systems & Organization Maintain office systems, processes, and digital files Ensure accuracy and consistency in all marketing and communications Continuously improve workflows for efficiency Qualifications 2+ years of real estate, marketing, or administrative support experience Strong writing and communication skills Proficient in Google Workspace, Canva, social media tools, and MLS Detail-oriented, dependable, and able to manage multiple priorities Professional presence and strong problem-solving skills Preferred Experience Background in real estate administration or listing management Experience supporting executives or team leaders Familiarity with real estate contracts and documentation Compensation & Benefits Salary: $55,000 - $70,000 (based on experience) Performance bonus potential Mileage or car stipend for site visits Paid holidays + PTO Career growth and professional development Why Join Janis Properties Work with a reputable Boulder real estate team that values excellence and growth Be part of a positive, purpose-driven environment Build a long-term career supporting high-end real estate operations

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Administrative Assistant - Be the Backbone of Our Success! Are you a highly organized, efficient, and proactive administrative professional ready to make a real impact? We're a dynamic and growing team in Kersey, Colorado, seeking a skilled Administrative Assistant to provide crucial support and help us reach new heights. If you thrive in a fast -paced environment and take pride in your meticulous attention to detail, we want to hear from you! Schedule: Full -time, Monday through Friday, 8 hours per day (with potential for flexible hours based on mutual agreement). Your Key Responsibilities Will Include: Serving as the welcoming first point of contact, answering phone calls with warmth and professionalism, and providing exceptional customer service. Providing comprehensive administrative support to our office staff, ensuring seamless daily operations. Managing and maintaining accurate data, including efficient data entry and database updates. You'll play a key role in our bidding process, from preparation and distribution to leveraging GIS mapping for enhanced insights. Organizing and maintaining both physical and digital vendor and customer files with precision and ease of access. Contributing to a clean and organized workspace through light daily tidying. Supporting a range of essential administrative tasks, including preparing accurate estimates, drafting professional documents, and managing inventory. Requirements What You'll Need to Succeed: Proven experience in an administrative support role, demonstrating your ability to handle diverse responsibilities. High -level proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - we rely on these tools daily! Impressive typing skills with a minimum of 60 words per minute and a keen eye for accuracy (at least 95%). Excellent verbal and written communication skills, coupled with a professional and courteous phone manner. The ability to excel in a fast -paced environment while maintaining exceptional attention to detail and a positive, solution -oriented attitude. A professional and polished image. You must reliably commute to our office in Kersey, Colorado, or have concrete plans to relocate prior to your start date. Benefits Why Choose Hired Gun? Competitive Pay: We value your hard work with a competitive salary. Invest in Your Future: Ongoing training to help you grow your skills and knowledge. Growth Potential: As we grow, so do the opportunities for our team members. Solid Benefits Package: Including dental insurance, health insurance, paid time off, and vision insurance. Ready to Join the Crew? If you're nodding along and thinking, "That's me!", we're eager to connect. Don't miss out - interviews are happening now!

Code: 20260017-1 Posting Start: 01/06/2026 Posting End: 12/31/9999 Apply link Copy Job Detail Link link Copy Direct To Application Link'); return false;" id="Share25Target">share Description: Job Announcement

JOIN SWITCH TODAY, THE HEALTHCARE STAFFING PLATFORM THAT HAS YOUR BACK! Qualified Medication Administration Person (QMAP) Qualifications: Current QMAP certificate in good standing the state of Colorado Location: Broomfield, Colorado About Switch: Switch is a leading healthcare staffing platform dedicated to improving patient care by connecting healthcare facilities with skilled professionals. Founded by experienced healthcare professionals, our mission is to create a world where every healthcare facility is fully staffed with skilled and caring professionals. At Switch, we believe that the right staffing solutions can transform the healthcare industry, providing stability, reliability, and peace of mind to both facilities and healthcare workers. Our Values: Integrity First: We always do what is right, even when no one is looking. Always Authentic: We stay true to ourselves so we can be true to those we serve. Rock-Solid Reliability: We are dependable and accountable for our actions. Compassion Above All: We care deeply for our nurses, facilities, and the patients they serve. Collaboration is Key: We achieve shared goals by working together as a team. Excellence in Everything: We go above and beyond and always put our best foot forward. Why Join Switch? Shifts You Can Count On: Reliable and flexible shifts, plus 2-hours pay if a facility cancels. Instant Pay with SwitchPay: Get paid within minutes of your timecard being approved with SwitchPay, powered by Stripe. Ease of Use: Our platform is designed to make finding and managing shifts effortless. Consistency: Our dedicated team and AI tools ensure you get the shifts you need to maintain a healthy work-life balance. Peace of Mind: Our team is always available to support you, whether you need help resolving a shift conflict or advice on your career. Flexibility: You control your schedule, choose your preferred facilities, and set the rates you need to create the life you want. Supportive Community: Join a company that genuinely cares about you. Our team is here to ensure you have dependable work opportunities and support you every step of the way. How to Apply: Download the Switch app from Google or Apple (search for Switch - Healthcare Jobs)

Abercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job Description The Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection Qualifications What it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional Information What You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer. The starting rate for this position is $24.00 per hour (i.e., the recruiting pay range for this position is $24.00 - $24.00 per hour). The starting rate and range may be modified in the future.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. Issue parking violations without preferential treatment. Collect photograph evidence of parking violations and provide testimony to their accuracy. Maintain records and secure confidential documents. Complete forms and reports as necessary Immobilize vehicles when authorized by the placement of a device. Operate an on-board license place recognition camera system; perform minor maintenance or update software. Train coworkers in area of responsibility as needed. Operate an electronic techet writing system. Operate a computer terminal, mobile data terminal, copiers, and printers. Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. Operate a motor vehicle in various weather conditions. Communicate via police radio and mobile data terminal. Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. Perform assigned duties with significant independence. Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES Attend various trainings. Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of and ability to interpret and apply pertinent local laws. Knowledge of first aid principles and infectious disease exposure practices. Knowledge of interviewing and interrogation techniques. Skills to prepare clear, accurate and grammatically correct written reports. Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. Ability to maintain a high level of confidentiality. Ability to communicate clearly and concisely, both orally and in writing. Ability to establish and maintain cooperative working relationships. Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment : Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

The Boat Business Assistant provides the clerical support for all boat, motor, trailer or ATV customer purchases in the Boat Department or at a Boat Dealership. ESSENTIAL FUNCTIONS: Supports a strong commitment to world class customer service and ensure a pleasant and productive shopping experience for all customers. Assists the Business/Sales Manager or (in the absence thereof) the Boat Manager in selling finance and insurance programs to increase dealer revenues. Conducts or assists in customer closings and funding activities. Coordinates all paperwork involved in the sale process, i.e., create and finalize quotes in IDS, print all closing documents, enter customer deposits in IDS and maintain Sales, Finance and/or Commission logs. Accounts for all monies received in the department and ensure the safekeeping of those funds. Performs closing activities at the end of the day, i.e., till reconciliation procedures, batch detail report, Daily Cash Report, bank deposit slip preparation, etc. Completes data entry into IDS of all activities associated with the sale. Accurately post all deals within 24 hours of delivery. Organizes / processes MSO's by entering their receipt into IDS, safeguarding these documents, maintaining an appropriate filing system for easy retrieval when unit sells, and completing appropriate affidavits for requesting duplicate MSO's as needed. Answers multi-line phones in a timely, professional and courteous manner. Directs all inbound calls to the appropriate associate or department and take complete and accurate messages if requested associate is unavailable. Keeps boat dealership stocked with all necessary office supplies, including state / local title and registration paperwork; maintains an adequate inventory of supplies and order supplies on a timely basis. Complete and file all required title work and associated documentation. Prepares check requests as needed. Maintains all documentation from the various manufacturers and warranty register all products sold within manufacturer's specified timeframe requirements. Performs other clerical tasks as required including, sending faxes, file preparation and maintenance of customer files. ALL OTHER DUTIES AS ASSIGNED. EXPERIENCE/QUALIFICATIONS: High School education or equivalent experience KNOWLEDGE, SKILLS, AND ABILITY: Ability to calculate figures, make change to customers and figure percentages Ability to communicate in a friendly and professional manner to our customers and other associates Clerical / data entry skills preferably within the marine or auto industry Good organizational abilities Detail orientated TRAVEL REQUIREMENTS: N/A INDEPENDENT JUDGEMENT : Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices. PHYSICAL REQUIREMENTS: Regular computer work, standing, sitting and walking. Occasional lifting. Seldom to never lifting up to 50lbs Starting Pay Rate: $23.76 - $27.95 Full Time Benefits Summary: Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions! Medical Dental Vision Health Savings Account Flexible Spending Account Voluntary benefits 401k Retirement Savings Paid holidays Paid vacation Paid sick time Bass Pro Cares Fund And more! Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law. Reasonable Accommodations Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at ************************. Bass Pro Shops

To eat. To laugh. To share. That's why people come to Pizza Hut. It's the calling of our Assistant Restaurant Managers to make them feel like family with smiles, teamwork and dedication. If you're an experienced restaurant or retail assistant manager, think about a career with Pizza Hut. You know who you are - a natural leader, you love putting together a winning team. You're all about teaching new things and motivating the team to work together. At Pizza Hut, you can do all that - and more. Here, you will work with smart, experienced, fun people. Expect training and growth. Plenty of excitement. Unique challenges. And a world of opportunity. Compensation: Starting at $35,000 per year + sliding scale overtime based on experience and restaurant location. As a full-time employee you will be eligible for medical, pharmacy, dental, vision, life insurance, disability, critical illness, hospital indemnity, accident, Employee Assistance Program (EAP), 401(k) Retirement Plan benefits, education assistance, employee meal discounts, vacation pay, and sick pay after certain eligibility requirements are met. Requirements The good news is that your training will teach you everything you need to know to succeed on the job. But there are a few skills you should have from the get-go: You have at least 2 years of leadership experience in the restaurant, hospitality or retail industry with responsibility for financial results. You're all about creating a great place to work for your team. You want to make your customer's day and it shows in the way you are a "customer service maniac" We have a GREAT culture and look for GREAT people to add to our family. You are honest, energetic, motivational and fun. You have a vision for the perfect restaurant, and you know how to get your team to bring it to life. You set high standards for yourself and for your people. You're up for a challenge. You love the excitement of the restaurant business and know every day is different. You're at least 18 years old with a valid driver's license, reliable transportation (not public transportation - you may need to drive to make deposits for the restaurant sometimes) and a true desire to learn and grow. If you want a management career with an innovative company, look no further than Pizza Hut. Apply today! We also believe in ALL people, and take a unified stance against all forms of racism, gender bias, discrimination, hate and intolerance.

Must-Haves: Around 3-5+ years in an office environment: Administrative, front-desk, etc Ability to prioritize tasks, schedule appointments, manage calendars, maintain structured filing systems, and meet deadlines efficiently. Strong verbal and written communication for interacting with staff, clients, and participants Professional demeanor and ability to handle sensitive information discreetly. Competence in office software (e.g., Microsoft Office Suite) and scheduling tools. Ability to learn and adapt to new technologies quickly. Ensure precision in documentation, data entry, and correspondence. Maintain high standards for quality and compliance. There is a likelihood of lifting 25 lbs sporadically - must be comfortable with some physical labor Plusses: Experience handling Medical-records, HIPAA, confidentiality documents Day-To-Day: Insight Global is hiring for a Part-Time Clinical Administrative Assistant to join a client in Boulder, CO. This candidate will execute effective scheduling, consenting, and recordkeeping strategies to ensure that we meet the requirements for the Clinical Trials being performed. This role is likely to be 10-20 hours/week, but can be 40/hour weeks based on the study's need. Case study details to be disclosed during a phone call. Essential Duties and Responsibilities: Enters study participant data into Clinical Trial Management Software (CTMS). Monitors participant schedule provided by our Clinical Recruiting Partner for changes, proactively communicates changes to Study Management, and reflects changes in the CTMS. Prepares and organizes study paperwork to ensure smooth check-in/out of study participants. Scans and files completed study paperwork into the CTMS. Assigns participant pay cards in the CTMS. Greets participants and manages the visitor logbook. Other duties as assigned.

Posting Details Requisition Number S3066 Position Number 013091 Position Classification Title Administrative Support Associate Functional Title Administrative Support Associate Position Type Staff University Information Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit The mission of Student Health Services is to provide collaborative health care designed to empower students to develop lifelong skills that enhance their physical, psychological, and wellness status in an inclusive and affirming environment. Student Health Services: * Provides student-centered, medical, counseling, and health promotion services that are affordable and accessible. * Utilizes a multidisciplinary and collaborative approach to wellness and health care. * Provides an environment of inclusion, respect, and appreciation of diversity. * Promotes professional excellence, responsiveness, and ethical practice. * Is committed to the support of the educational, research, and service missions of the University. Position Summary * Provide excellent and effective customer service to patients and visitors to the office and answer questions in a friendly, helpful, and accurate manner. * Excellent verbal/written communication skills when performing such duties as patient registration, scheduling medical clinic appointments, handling the phone tree system, and assisting with checking in and out patients from various clinics. * Monitor and update document and referral manager functions in the practice management system, maintain and file medical information, retrieve information in electronic and printed formats, and process requests for medical information, professional development, and other duties as assigned. * Enter and update patient insurance information for third-party billing in the practice management system * Data entry skills, effective use of a cash drawer, credit card machine, copier/fax, and scanner. Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK. Additional Required Certifications, Licensures, and Certificates Preferred Qualifications * Associate's degree or 2 years of college equivalent with a concentration in health information. * Health Information and Electronic Health Record Experience. * College health experience. * Knowledge of HIPAA policies and guidelines. * Demonstrated experience in administrative or clerical roles, ideally including scheduling and customer service. Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Special Instructions to Applicants Applicants are required to upload a list of at least three (3) professional references that includes: * Name, * Company Name, * Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor. * Email Address * Contact Phone Number Recruitment Range $35,001 - $37,262 Org #-Department Student Health Services - 44604 Work Hours of Position Monday-Friday, 8AM - 5 PM Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Administrative Support Associate Open Date 01/14/2026 Close Date 02/04/2026 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency Key Responsibilities ________________________________________________________________________________________________________________________ Key Responsibility Information/Records Administration Essential Tasks * Schedules appointments via telephone and face-to-face for medical clinics using Medicat's practice management component. * Reschedules appointments for administrative reasons. * Contacts outside medical providers to schedule appointments for SHS patients when referred to specialists by the SHS medical provider. * Provides directives to patients about insurance requirements and referral appointments scheduled on their behalf. * Assists with scheduling and training student customer service workers. * Checks patients out after their medical appointment and pharmacy visits. * Enters and updates the patient's current insurance policy information in Medicat's practice management component. * Reconciles daily sales activity and prepares credit and cash deposits at the end of the day. Key Responsibility Communication -Verbal Essential Tasks * Is customer-focused and provides an excellent experience to patients and visitors. * Responds to questions and inquiries related to Student Health in a friendly, helpful, and accurate manner. * Ability to multitask simultaneously and occasionally make quick, accurate decisions in a busy health care setting. * Explains billing statements and various payment options for services. * Explains HIPAA and FERPA regulations regarding confidentiality and billing. * Communicates effectively when dealing with other offices on campus verbally and in writing. * Directs phone calls, patients, and visitors while performing office functions. * Assist with educating students and parents about how to waive or enroll in the student health insurance plan. Key Responsibility Knowledge - Program Essential Tasks * Demonstrates ability to handle confidential information when compiling and organizing clinical information. * Demonstrates the ability to work with confidential and sensitive information. * Obtains medical information from outside sources needed for patient care. * Monitors and updates the referral outcomes and reports findings. * Monitors documents submitted through the document manager for distribution and processing * Processes requests for release of medical information from a variety of requestors. * Retrieves patients' medical information from the Medicat electronic health record or inactive medical record. * Adheres to HIPAA, privacy, and security regulations. * Attend professional development trainings and participate in committees as assigned. Key Responsibility Office Technology Essential Tasks * Efficiently use a computer, copier, scanner, and various other office equipment. * Experienced in using a credit card and a cash drawer. * Familiar with the use of a public address system. * Use software programs such as Medicat, NCIR, and Insurance portals for retrieval purposes or data entry. * Uses the University's insurance portal to verify student information. * Sends and retrieves faxed information. * Handles a phone tree system. Competency ________________________________________________________________________________________________________________________ Competency Communication - Verbal Competency Description * Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources, such as policies, manuals, or other staff. * Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. * Schedules and coordinates appointments, meetings, and events. Competency Level Journey Competency Information/Records Administration Competency Description * Records, compiles, and summarizes data using an established format. * Compiles and organizes information from different resources to develop reports and data. Competency Level Journey Competency Knowledge - Program Competency Description * Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. * Uses program knowledge to interface with other offices and organizations. Competency Level Journey Competency Office Technology Competency Description * Selects, understands, and fully utilizes a variety of software programs, machines, or office equipment that will produce the desired results. Competency Level Journey Competency Communication - Written Competency Description * Composes written communication with guidance using standard formats. * Composes correspondence involving program or operational procedures independently from general instructions or summaries. Competency Level Journey Competency Work Coordination Competency Description * Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. * May serve as an office coordinator for a work unit. Competency Level Journey Competency Problem Solving Competency Description * Assesses and may resolve unprecedented problems that require research and review of policy and procedures. * Applies judgment for problem resolutions based on delegated authority from the supervisor. Competency Level Journey Competency Budgeting Competency Description * Monitors and reconciles departmental or program budgets and tracks travel and office expenditures. Competency Level Journey ADA Checklist ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%) Physical Effort Hand Movement-Repetitive Motions - F, Finger Dexterity - F, Reading - F, Writing - F, Hearing - F, Talking - F, Standing - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - F, Pushing/Pulling, Bending - F, Squatting, Reaching - F Work Environment Inside - C Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (*). * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Carolina Peacemaker * Other Newspaper * The Chronicle of Higher Education * Inside Higher Ed * Other Professional Journal * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * Other * * If you selected "Other", please provide the name of the resource here. (Open Ended Question) * * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro? * Yes * No * * Will you now or in the future require visa sponsorship for employment at UNCG? * Yes * No

JOIN SWITCH TODAY, THE HEALTHCARE STAFFING PLATFORM THAT HAS YOUR BACK! Qualified Medication Administration Person (QMAP) Qualifications: Current QMAP certificate in good standing the state of Colorado Location: Brighton, Colorado About Switch: Switch is a leading healthcare staffing platform dedicated to improving patient care by connecting healthcare facilities with skilled professionals. Founded by experienced healthcare professionals, our mission is to create a world where every healthcare facility is fully staffed with skilled and caring professionals. At Switch, we believe that the right staffing solutions can transform the healthcare industry, providing stability, reliability, and peace of mind to both facilities and healthcare workers. Our Values: Integrity First: We always do what is right, even when no one is looking. Always Authentic: We stay true to ourselves so we can be true to those we serve. Rock-Solid Reliability: We are dependable and accountable for our actions. Compassion Above All: We care deeply for our nurses, facilities, and the patients they serve. Collaboration is Key: We achieve shared goals by working together as a team. Excellence in Everything: We go above and beyond and always put our best foot forward. Why Join Switch? Shifts You Can Count On: Reliable and flexible shifts, plus 2-hours pay if a facility cancels. Instant Pay with SwitchPay: Get paid within minutes of your timecard being approved with SwitchPay, powered by Stripe. Ease of Use: Our platform is designed to make finding and managing shifts effortless. Consistency: Our dedicated team and AI tools ensure you get the shifts you need to maintain a healthy work-life balance. Peace of Mind: Our team is always available to support you, whether you need help resolving a shift conflict or advice on your career. Flexibility: You control your schedule, choose your preferred facilities, and set the rates you need to create the life you want. Supportive Community: Join a company that genuinely cares about you. Our team is here to ensure you have dependable work opportunities and support you every step of the way. How to Apply: Download the Switch app from Google or Apple (search for Switch - Healthcare Jobs)