Manager's assistant/administrative assistant jobs in Fountain Valley, CA

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories. As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service. What is my role? Work closely with the Senior Account Manager in conjunction with other various departments to assist in the daily functions of managing the orders and accounts. What You'll Do License Approvals Support AM working with Licensing Dept. on license approvals: Route lines sheets for concept approval Check concept/PP approval status Request Production Line sheets (as needed) Samples Submit sample requests (enter CPS) Ensure samples requested cover customer and license requirements Order blanks for domestic samples, if needed Follow up on sample needs with Import or Domestic team Review sample and check against customer CAD Prep and send PP samples to customer (as needed) Include any special tags or special instruction as required by account Prep and send TOP samples to customer (as needed) Include any special tags or special instruction as required by account Packages Prep and send packages as needed for customers with guidance from AM. Keep log and track packages as needed with AM Miscellaneous Prep and build Development Project Requests Prep and build Worksheets for costing or orders What You'll Need BA or AA in a Fashion related field preferred 1-2 years' experience in account management within the apparel industry Detail oriented and very organized This position must push for results and constantly follow up with others. Good communication skills Proficient with MS Office and Excel. Computer comfort as all tasks are done on various programs (i.e. sample portal, unity, art portal, inventory portal) Able to work in hectic environment and with tight deadlines Need to be able to juggle many tasks simultaneously Ability to work until the job is done. There are often extra hours spent at end of day. Must be self-motivated and comfortable working without constant managerial follow up Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

JRN #2315 We are currently seeking a proactive and self-sufficient Executive/Personal Assistant with a strong background in social media management, to support the CEO of a start-up beauty brand. The CEO is also a lifestyle content creator and the candidate will be involved in all facets of the CEO's creative ventures and personal life. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Candidates must be local to Los Angeles in order to be considered. Responsibilities (but not limited to): Executive and Personal Support: Manage calendar, including scheduling and booking appointments, meetings, travel arrangements, and events. Act as the primary point of contact for scheduling and correspondence with internal and external stakeholders. Handle expense tracking, invoicing, and budget management - both personally and professionally. Handle personal errands, and household management. Coordinate with vendors and service providers to address household needs. Prepare for meetings; organizing agendas, taking notes, and following up on action items. Research and summarize information for brand deals, projects, and key decisions. Organize and maintain files, documents, and records for efficient access. Maintain confidentiality and handle sensitive information with discretion. Develop and implement organizational systems to improve efficiency. Social Media Management: Develop and execute content ideas in alignment with the CEO's content pillars and key events happening in the CEO's life. Maintain an organized and up to date content calendar. Brainstorm content ideas, write content scripts, and concepts for CEO's review. Monitor social platforms to stay up to date on trends. Create, schedule, and post content across platforms, including Instagram, TikTok, and YouTube. Engage with followers and audience on Instagram, TikTok, YouTube, and other platforms as needed. Oversee CEO's brand partnerships by managing deliverables, coordinating contracts, scheduling filming, editing assets, and ensuring accurate and on time submission. Monitor analytics to track performance, engagement, and growth. Assist in brainstorming and planning campaigns, collaborations, and partnerships for the beauty brand. Assist with the beauty brand's content requests for retailers, including scheduling filming, editing videos, and delivering accurate assets in a timely manner. Schedule: Monday-Friday with required flexibility after hours and on weekends Compensation: Up to $100,000/yearly + benefits Location: Marina Del Rey, CA || Hybrid Looking to hire immediately!

Our High Profile Team in West LA is searching for an exceptional individual to provide administrative support to a distinguished private family office. This position is ideal for someone who is passionate about hospitality, thrives on attention to detail, and takes great pride in their work. As part of a highly dynamic, fast-paced environment, you will play a pivotal role in ensuring smooth operations across several luxury properties, helping to make every experience seamless and extraordinary. If you're looking for a role with a supportive and encouraging team, where your contributions will be genuinely valued and your potential will be fostered, this is the perfect opportunity for you. You will be given a seat at the table, be involved in a variety of special and high level projects, and be given the opportunity to grow professionally. Position Summary You will provide comprehensive administrative support to the management team in our family office. As a vital member, you will help ensure every detail is attended to with the utmost care and precision. Reporting to the Director, you will manage everything from calendar coordination to research projects, events, logistics, and handling confidential requests and information. Key Responsibilities: Executive Administration Support: Maintain and organize managers' calendars, schedules, and daily to-do lists with unparalleled attention to detail. Assist with purchase orders, inventory management, and the timely handling of returns. Work closely with vendors and ensure all supplies are ordered, tracked, and distributed with ease. Provide research support, prepare documents, and manage a variety of home office responsibilities. Handle packing, shipping, and ensuring items are delivered accurately and efficiently. Collect and disseminate information to the appropriate departments, ensuring smooth communication and project tracking. Coordinate and schedule pet care appointments. Complete a wide range of errands, from picking up supplies to delivering items to the properties. Take meeting minutes, draft reports, and assist with credit card reconciliations and expense reports. Oversee and coordinate staff celebrations in collaboration with the People Systems Coordinator, ensuring a warm and supportive work environment. Hospitality Excellence: Ensure that requests from the principal and guests are handled swiftly and efficiently, communicating with appropriate managers and departments to guarantee satisfaction. Collaborative Team Player: You will touch many different departments, be involved in various projects, and keep your team members on track. A great listener with an eagerness to learn, you will adapt quickly and contribute meaningfully to all aspects of the role. Your ability to capture and convey important information will be key to the smooth operation of both properties, and your organizational skills will help maintain clarity and efficiency across multiple projects. Ideal Candidate: Detail-Oriented & Organized: You excel in managing multiple tasks and can prioritize effectively. You have an innate ability to track and maintain inventories, plan ahead, and ensure that nothing is ever overlooked. Hospitality Enthusiast: You have a true passion for hospitality and find joy in providing exceptional service. Your caring nature shines through as you take initiative and ensure the comfort and satisfaction of those you serve. Tech-Savvy: Proficiency in Excel and other organizational tools is essential. You'll be tasked with creating and maintaining detailed spreadsheets and reports, managing data efficiently and effectively. Proactive and Self-Driven: You are a go-getter who thrives on taking ownership and seeing projects through to completion. You're comfortable working independently but know when to ask for help or seek guidance. Excellent Communicator: You have a natural ability to listen, understand, and communicate clearly. Whether it's coordinating a team or communicating with high-level clients, you will always convey information with clarity and professionalism. Additional Responsibilities: Manage the staff birthday calendar and ensure all celebrations are well-organized and memorable. Be ready to lend a helping hand for local errands between properties and occasionally assist with transportation needs via company vehicles. Why This Role Is Unique: A supportive and collaborative work environment where your contributions will truly make a difference. A position that provides a chance to touch many different aspects of luxury estate management, from hospitality to executive support, and everything in between. A place where you can grow professionally and make a meaningful impact. Location: You will be based primarily in corporate office in Santa Monica Onsite 5x a week Salary: $75,000-$85,000 base, plus bonus and 100% paid health benefits

Who We Are At Tillys, we're a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle. Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life - both in-store and online. Position Summary The following is a brief description of responsibilities to be performed by the Buying Admin. Job responsibilities include, but are not limited to the following: Key Responsibilities A typical day may include: Responsible for the administrative support of the Buyer's area of responsibility. Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through.. Responsible for organizing all files, samples, and photos. Data entry consisting of; Purchase Orders, reports, markdowns, etc. Ensuring input is accurate and executed in an efficient and timely manner. Verifying new receipts and identifies problems and discrepancies in warehouse. Follow all QC processes. Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing). Process all outgoing mail and Fed Ex requests. Qualifications Your experience brings: Proficient in the use of Excel and MS Word. Ability to perform all essential duties and responsibilities listed above. Detail oriented and organized. Must be able to communicate in a professional manner and respond with timeliness. Able to effectively use common office equipment. Ability to reprioritize projects frequently. Must have ability to multitask Independent, self-motivated, team player.Able to effectively communicate with all levels of staff and management. Education & Experience 1-2 years of administrative support experience preferred. High School Diploma required. Bachelors Degree preferred. Work Environment & Physical Demands Professional office setting with low to moderate noise Ability to sit or stand for extended periods Regularly lift/move up to 20 lbs and navigate stairs Frequent walking and movement between floors/departments Reasonable accommodation is available to support individuals with disabilities Leadership & Team Development Non-Management: While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported. Compensation Hourly Range: $21-$23/hr Final offer will be based on experience, skills, and qualifications. What to Expect Schedule: Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons. Work Location: Irvine, CA - minimum of 4 days per week in-office. Why Join Tillys? At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted - it's celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence. Perks & Benefits 401(k) Retirement Plan - Save for your future with our company-sponsored plan Health Coverage - Medical, dental, vision, life, and additional voluntary benefits Employee Discount - In-store and online Discount Programs - Save on travel, events, and more Employee Sample Sales - Major deals on favorite brands Wellness & Social Events - Fitness programs, parties, and team outings Weekly Office Snacks - Stay fueled with stocked treats Equal Opportunity Employer & Fair Chance Hiring Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Other Considerations This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

Job Title: Senior Administrative Coordinator (contract to hire) Salary: $65,000-$70,000 annually Employment Type: contract to hire Industry: Nonprofit LHH is seeking a highly organized and client-facing Senior Administrative Coordinator to support a dynamic nonprofit organization in Downtown LA. This role is ideal for someone with a background in event coordination or hospitality who thrives in high-volume environments and enjoys managing logistics and space utilization. Key Responsibilities: • Serve as the primary point of contact for tenant and client interactions • Manage booking and hoteling requests for office space and conference rooms • Coordinate internal and external meetings, events, and room setups • Maintain scheduling systems and ensure timely follow-up on requests • Draft and manage contracts and service agreements • Support general administrative operations and cross-functional teams Qualifications: • 3+ years of administrative experience, preferably in nonprofit, hospitality, or event coordination • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Exceptional communication and follow-up skills • Strong organizational and time management abilities • Experience handling high-demand environments with professionalism and poise Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Executive Administrative Assistant - Hybrid | Irvine, CA | Kelly at Johnson & Johnson Join a world-class team and take the next step in your career! Kelly , in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry. Job Specifications Job Type: Flexible between 20-40 hours per week. Company: Kelly (Johnson & Johnson Assignment) Location: Irvine, CA (Hybrid) Pay Rate: $30.00/hr Shift: Flexible, within business hours 7a-4p preferred due to various teams in differing time zones Assignment Length: 1 year (potential for extension) Roles and Responsibilities Coordinate event logistics and provide administrative support for meetings and workshops. Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events. Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support. Maintain office supply inventory, organize files, and manage office storage systems. Support around POs, payment requisitions, PO issuing, and project number creation. Occasionally greet vendors and visitors-ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events. Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations. Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers. Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions). Qualifications & Skills High School diploma or GED required. 5+ years of office-based experience, including 2+ years as an Executive Assistant. Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus. Strong multitasking and organizational skills within a dynamic team setting. Exceptional verbal & written communication and interpersonal abilities. Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved. Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins). Familiarity with healthcare provider compliance and basic PO/program management Experience working in a fast-paced, cross-functional business environment Ideal Candidate Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth. Comfortable engaging with guests and office staff, and able to manage quick event turnaround. Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting-and are ready to anticipate needs and drive results-you'll fit right in! Ready to discover what's next? Apply today and let Kelly connect you to your future!

Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond! The Role We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency. What You'll Do Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant . Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions. Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up. Support external visits, and internal gatherings, including planning and on-site execution. Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO. Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office Hyper detail-oriented: you don't let anything slip What We're Looking For Bachelor's degree or equivalent combination of education and experience. 3+ years of experience in Executive Assistant role or related position Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info Emotionally intelligent: you read the room, understand nuance, and lead with empathy Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems. Valid driver's license and reliable transportation to carry out work and other related tasks. 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required. Hyper detail-oriented: you don't let anything slip What Will Set You Apart Experience in a fast-paced startup or high-volume fast paced role. Strong organizational and time management skills with the ability to anticipate needs and solve problems independently. Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism. Interest in advanced industries such as aerospace, manufacturing, or frontier technology. Additional Information: This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds. Compensation For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience). This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Benefits 100% coverage of medical, dental, vision, and life insurance plans for employees 401k Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here Hadrian Is An Equal Opportunity Employer It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Job DescriptionBenefits: 4 Weeks Holiday Pay Sick Leave Paid time off The Executive Assistant to the Preschool Director will provide high-level administrative support to the Director and assist in the efficient operation of the preschool. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will manage schedules, communication, and documentation while ensuring a smooth flow of day-to-day activities. Key Responsibilities Administrative Support: Provide comprehensive administrative support to the Preschool Director, including managing schedules, appointments, and meetings, both in-person and virtual. Communication: Act as a liaison between the Director and staff, parents, and external partners. Manage incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses. Scheduling & Event Coordination: Coordinate meetings, events, and conferences for the Director, ensuring all logistics are organized and managed efficiently. This includes scheduling staff meetings, parent-teacher conferences, and school events. Document Preparation: Prepare and proofread reports, presentations, and correspondence as needed. Maintain accurate records, files, and documentation, ensuring confidentiality and compliance with school policies. Project Management: Assist with special projects as assigned by the Director, providing support in planning, executing, and monitoring progress. Office Management: Maintain office supplies, equipment, and files, ensuring a well-organized and efficient workspace. Assist in onboarding new staff and provide general office support as needed. Support to Leadership: Offer administrative support for meetings with parents and staff. Also, provide in class support for teachers as needed. Qualifications Education: High school diploma or equivalent required; Associates or Bachelors degree in business administration, early childhood education, or a related field is preferred. Experience: Minimum of 3 years of experience in an executive assistant or administrative support role, preferably in an educational or childcare setting. Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks with competing priorities. Discretion and confidentiality in handling sensitive information. Strong problem-solving abilities and proactive approach to challenges. Personal Characteristics: Professional demeanor, positive attitude, strong interpersonal skills, and the ability to work independently and as part of a team. Preferred Skills Familiarity with Brightwheel school management software for managing parent communication, attendance, billing, and other administrative tasks is highly preferred. Experience with other educational or school management software systems is a plus. Working Conditions Full-time, Monday through Friday, with occasional evening or weekend hours for school events. Office environment within a preschool setting. Occasional lifting and carrying of materials or supplies up to 25 pounds. Compensation and Benefits Competitive salary based on experience. Paid time off (PTO) and holidays. Opportunities for professional development and growth within the organization.

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. RESPONSIBILITIES * Maintain accuracy of artist contact record and deal memos in booking system. * Update client bios, riders, and ad mats. * Enter offers and related show details into the booking system. * Liaise with relevant teams to complete show-related administration. * Issue contracts for confirmed performances. * Track unreturned contracts; chase signed contracts. * Flag/review/address contract markups. * Create and issue artist itineraries when necessary. * Organize and execute announces and on sales. * Request, report, and/or review ticket counts for confirmed events. * Create and send invoices for show-related payments (deposits, balances, etc). * Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time. * Track, collect, and enter finals; notify accounting team to generate statement(s). * Coordinate with accounting team to update client tax information and payment information. * Manage work visa process for clients (immigration itineraries). * Coordinate with operations team for client on/off boarding. * Set and confirm meetings; maintain agent calendar and internal artist calendar. * Manage inbound phone calls on behalf of agents. * Book agent business travel as necessary. * Submit agent expense reports. * Take on additional tasks and responsibilities as assigned. The ideal candidate has: * 1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space. * Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. * Detail-oriented and highly accurate with data entry and documentation. * Excellent written and verbal communication skills. * Professionalism and discretion when handling sensitive information. * Proactive problem-solver who can anticipate needs and follow through. * Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace. * Flexible, adaptable, and ready to take on varied tasks. BASE SALARY: $47,500 plus potential for discretionary bonus. * Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role. Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Vision insurance Job Summary We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Monitor emails Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Benefits/Perks Health Insurance Dental Insurance Vision Insurance 401(k) & 401(k) matching Free Parking Paid Time Off Work Perks Bonus based on performance Compensation Pay Range: $60,000.00+ Schedule Monday - Friday (Full Time)

Sr. Administrative Support - Dept of Medicine - (10032359) Description Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. With significant independence this position will provide senior administrative support to selected providers including Pulmonary and Critical Care departments. Resolve routine complex inquiries utilizing knowledge of policies and procedures. Apply advanced skills to the position. Compile and analyzes basic information for inclusion in reports or presentation materials; prepare charts, graphs or tables as necessary. Prioritize projects for completion with limited supervision. Apply applicable policies, procedures, and practices to resolve a variety of new and routine issues. Rely on experience and judgment with the flexibility to create solutions. As a successful candidate, you will:Answers telephone, screens and routes callers, responds to requests for information and triages communications in an appropriate and timely fashion. Screens visitors to department and assist them with directions and information as needed. Liaison with out-patient scheduling and clinic care teams as needed. Assist program director with administrative support of clinical program(s) as needed. Arranges appointments and meetings using calendaring software; coordinates meeting agenda and materials, may take and prepare minutes for meetings as needed. Initiate travel arrangements and prepare physician for leave of absence Process all business related expenses including travel, publication fees, and membership/association renewals. Complies information and prepares routine, confidential and special reports. Assists in composing general business correspondence and slide presentations. Reads and routes incoming mail. Picks-up and delivers materials as requested. Files correspondence and records. May train and direct clerical staff. Makes decisions on minor administrative matters and completes clerical details as needed. Orders office supplies and maintains office equipment. Qualifications Your qualifications should include:High school diploma or GED and some vocational/specialized training. Experience may substitute for minimum education requirements3-5 years responsible secretarial or clerical experience in a professional environment. Experience with Microsoft Teams, Outlook, Word, Excel. Additional Information:This position is represented by a collective bargaining agreement. City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE. Primary Location: United States-California-DuarteJob: AdministrativeWork Force Type: HybridShift: DaysJob Posting: Nov 21, 2025Minimum Hourly Rate ($): 25. 651000Maximum Hourly Rate ($): 35. 911000

Job Title Administrative Support Assistant II, Student Success Center Classification Administrative Support Assistant II AutoReqId 553156 Department Dean's Office, College of Humanities and Social Sciences Division Vice President, Academic Affairs Salary Range Classification Range $3,565 - $5,092 per month (Hiring range depending on qualifications, not anticipated to exceed $3,565 - $3,783 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Administrative Support Assistant II for the Student Success Center. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under general supervision of the Director of Advising in the College of Humanities and Social Sciences, the Administrative Support Assistant II for the Student Success Center provides day-to-day clerical and administrative support to the center's staff, including the Director, Assistant Director, college advisors and experiential learning specialist. Make phone calls, answers phones, take messages, answer emails and is responsible for file maintenance. Schedules appointments, directs walk in traffic, and provides general assistance to students and visitors. Creates and maintains Microsoft Excel spreadsheets. Provides support by looking up course schedules, student schedules, degree audits, and prepares documents for appointments as requested. Coordinates the registration and check-ins for the college orientation days. Responsible for keeping the office supply inventory. Assists with planning and setting up events and workshops. Provides support with the master calendar for events within the center. Prepare documents for meetings. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. SUMMARY DESCRIPTION Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an executive-level manager; processes administrative details not requiring the immediate attention of the executive including the coordination of functions, communication of policy, researching information, the preparation of reports, and other administrative tasks. The senior executive administrative assistant classification provides responsible administrative support to an executive-level manager. The duties of the senior executive administrative assistant involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed and to relieve the executive of various administrative duties and may provide work direction, supervision, and guidance to clerical personnel assigned to the area. REPRESENTATIVE DUTIES The following duties are typical for this classification. * Serves as senior executive administrative assistant to an executive-level manager; participates and assists in the administration of the executive's office, providing relief from a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus/district officials; promotes and maintains positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature. * Assists the executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the district, college, or program area. * Serves as receptionist for the executive's office; screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. * Plans and organizes office support functions for the executive's office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the executive and others of essential timelines; discusses and reviews calendar of events on a regular basis with the executive to assure timely coordination of office activities and status of assigned projects; develops schedules related to assigned activities and services. * Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate. * Utilizes technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other departments; makes travel arrangements for assigned staff; processes conference reimbursement and other requests. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Coordinates and oversees specialized functions or projects independently as assigned; coordinates a variety of special events and district-wide activities for the executive; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Responsible for compiling and coordinating the submission of board agenda items and supporting documentation for assigned area; reviews board books to assure information is accurate. * Serves as liaison between senior level executive staff, administrative and management staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or Program area policies and procedures, or referring callers to the administrator or others as necessary. * Assists in the preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to the executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions. * Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures. * Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate. * Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for the executive's approval. * Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials. * Maintainsspecial confidential correspondence and administrative files. Has access to confidential documents, subpoenas received in person or by mail compilation of bargaining unit agreements and contracts, Skelly hearings, privy to confidential information that is discussed at the Chancellor's Executive Cabinet. * Receives and distributes mail and identifies and refers matters to the executive in order of priority. * Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system. * Performs related duties as required. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: * District organization, operations, policies, and objectives. * Operational characteristics, services, and activities of the functions, programs, and operations of the executive's office. * Work organization and office management principles and practices. * Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code. * Instructional process and college environment. * Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. * Processes, procedures, and practices of budget preparation and administration. * Principles, practices, and procedures of business letter writing. * Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation. * Principles and procedures used in complex, inter-related record keeping. * Principles and practices used to establish and maintain files and information retrieval systems. * Interpersonal skills using tact, patience, and courtesy. * Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. * English usage, grammar, spelling, punctuation, and vocabulary. * Oral and written communication skills. Ability to: * Perform difficult and complex administrative and secretarial work to effectively relieve the executive of administrative detail. * Perform specialized, technical, and administrative support duties involving the use of a high level of independent judgment and personal initiative. * Understand the organization and operation of the executive's office as necessary to assume assigned responsibilities. * Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures independently, apply them with good judgment, and use judgment and discretion to act when precedents do not exist. * Effectively handle and resolve difficult and sensitive situations. * Manage multiple priorities and tasks to meet changing schedules and deadlines. * Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. * Prepare a variety of clear and concise administrative and financial reports. * Independently compose and prepare correspondence and memoranda. * Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. * Adapt to changing technologies and learn functionality of new equipment and systems. * Type at a rate of speed necessary for successful job performance. * Take and transcribe dictation at a rate of speed necessary for successful job performance. * Use sound judgment in recognizing scope of authority. * Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. * Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. * Use correct English usage, grammar, spelling, punctuation, and vocabulary. * Make arithmetic calculations quickly and accurately. * Understand and follow oral and written directions. * Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. * Work independently with very little or no direction. * Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities. * Communicate clearly and concisely, both orally and in writing. * Establish and maintain effective working relationships with those contacted in the course of work. Education/Training: * A Bachelor's Degree that includes coursework in business administrator, office management, research and writing or related field. * An Associate's degree that includes coursework in business administrator, office management, research and writing or related field, with eight (8) years of experience may be substituted for the Bachelor's Degree. Required Experience: * Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment. Desired Experience: * Two (2) years of full-time experience providing administrative or operational support to an executive-level leader. * Administrative or operational support to an executive-level leader experience must be within the last three years (must be answered/described in supplemental questions). * Demonstrated resourcefulness and ability to identify solutions independently, anticipate needs, and remove obstacles without requiring constant direction (must be answered/described in supplemental questions). The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): FORECASTED RECRUITMENT TIMELINE Internal HR Screening: 1/5/26-1/16/26 Testing: 1/19/26-1/23/26 1st Level Interviews: 2/2/26-2/6/26 2nd Level Interviews: 2/9/26-2/13/26 Board Date: 3/12/26 Projected Hire Date: 3/2/26

Salary: $17 - $24 Job Responsibilities: The Medical Clerk is responsible for scheduling and re-scheduling medical appointments. Schedule all medicals including sending out appropriate notifications to all parties. Follow up on exam attendance and report status. Communicate with interpreters, clients and all other appropriate parties as necessary Reschedule medicals Scanning and labeling of medical reports into MerusCase Complete projects as assigned by the Office Supervisor Qualifications/Skills: Strong organizational skills Attention to detail Integrity, discretion, and respect for confidentiality and privacy A dedication to preserving information and materials Adept typing, word-processing, and data entry skills Clear handwriting Ability to read and understand a wide range of materials Verbal communication and interpersonal skills Research and critical thinking skills Job Classification: This is a non-exempt full-time position This is an in-office position while training, with the possibility of hybrid work once competency is met Limitations and Disclaimer: The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor. Education, Experience, & Licensing Requirements: High school graduate or equivalent Knowledge of basic office and administrative software such as MS Office Knowledge of MerusCase, file-keeping management software a plus but will train Experience working in an office setting

Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond! The Role We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency. What You'll Do * Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant . * Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions. * Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up. * Support external visits, and internal gatherings, including planning and on-site execution. * Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO. * Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office * Hyper detail-oriented: you don't let anything slip What We're Looking For * Bachelor's degree or equivalent combination of education and experience. * 3+ years of experience in Executive Assistant role or related position * Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info * Emotionally intelligent: you read the room, understand nuance, and lead with empathy * Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems. * Valid driver's license and reliable transportation to carry out work and other related tasks. * 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required. * Hyper detail-oriented: you don't let anything slip What Will Set You Apart * Experience in a fast-paced startup or high-volume fast paced role. * Strong organizational and time management skills with the ability to anticipate needs and solve problems independently. * Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism. * Interest in advanced industries such as aerospace, manufacturing, or frontier technology. Additional Information: * This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds. Compensation For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience). This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Benefits * 100% coverage of medical, dental, vision, and life insurance plans for employees * 401k * Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here Hadrian Is An Equal Opportunity Employer It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

: Welcome to the Undeclared and Academic Advising Center (UAAC). We support all undergraduate students at Cal State Fullerton, (CSUF) and our goal is to empower students to seek support and take the lead throughout their academic journey. We are seeking an exceptional individual to join our Academic Advising community as the Administrative Support Assistant II of Academic Advising to lead and support a team of academic advisors and the day-to-day function of the college-based advising program focusing on delivering equitable, top-notch advising for new and continuing students. Our Academic Advising mission is to work in a collaborative partnership with students, a shared responsibility, where the advisor and student are equally invested in the educational process and holistic development of the student with diverse assets, needs, and backgrounds. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under supervision of the Executive Director of Academic Advising, the Administrative Support Assistant II is responsible for providing general office, clerical, and administrative support for the Undeclared and Academic Advising Center (UAAC). Manages mail and emails, maintains files and records, processes documents and records, and gathers data. Interact with and respond to students, staff, and faculty via email, telephone, zoom meetings, and in person. Uses a variety of office support technology and systems such as Word processing and spreadsheets to complete assignments. Supports scheduling meetings and events as needed. Orders supplies, draft hospitality expense forms, assist with travel and procurement card reconciliation. May track or monitor expenses. Provides Department Information Technology Coordinator (DITC) support, assists with onboarding tasks for new hires. Helps lead and train student assistants and oversee their time reporting. The Administrative Support Assistant II will support the Executive Director of Academic Advising and other advising leadership (e.g., Associate Directors, Assistant Directors), and staff as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience in higher education office environment, preferably in an advising office. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Nov 13 2025 Pacific Standard Time Applications close: Dec 04 2025 Pacific Standard Time