Manager's assistant/administrative assistant jobs in Green Bay, WI

Pay from $23 to $27 per hour EAU Holdings Manitowish Waters, WI 54545 Not your average office job - office orchestrator wanted! If you're a meticulous multitasker and excellent communicator, this is the opportunity for you! Join us as an Executive Administrative Assistant to support management of EAU Holdings - the business behind local favorites The Lodge and Spa, The MAC, Smokey's, Dixie's and To the Nines! Better together! This position is on-site, and we are looking for people who share our passion. Position Responsibilities Handle daily tasks including emails and calls, reporting and file management among other administrative duties. Coordinate meetings, trainings, events, travel and other activities as needed. Manage expense reporting, invoicing, department timekeeping or other office processes. Collect and review data to prepare reports, charts, budgets or presentation materials. Order necessary supplies and items for EAU Holdings' businesses. Minimum Requirements High school diploma or equivalent. Bachelor's degree preferred. 2+ years administrative / clerical experience. Proficient in Microsoft Word, Excel and PowerPoint. Excellent communication, organizational and time-management skills. Handle sensitive information with integrity and confidentiality. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one! Paid holidays and generous paid time off. Free gym membership at The MAC. About EAU Holdings EAU Holdings' mission is to enhance the community of Manitowish Waters by developing and operating businesses with an emphasis on quality and customer service. We strive to make a great place even better for both tourists and residents. EAU Holdings is a Drug-Free Workplace. EEO/AA Employer/Vet/Disabled

Client Details Project Coordinator / Administrative Assistant Client : `Consumers Energy Duration : 12 Months (Possibilities of Extensions) Responsibilities: Maintain, monitor, and help integrate multiple project plans, project schedules, work hours, budgets and expenditures Evaluate and support business unit's input in the design of financial and business planning data, processes, and tools, including Capture business requirements Create templates and worksheets that facilitate business unit input Convert and/or reformat information and/or data into acceptable technical formats Coordinate, attend and participate in stakeholder meetings, design sessions, technical development discussions and project team meetings Develop Transition Plans in consultation with Change Collaboration Manager and Transition Managers from business units such as Distribution Customer Operations, Energy Resources, and Customer Experience & Information Technology. Monitor transition progress, identify transition risks, and escalate critical issues Communicate risks and issues to Project Leadership Manage project documentation and the team's compliance with project audits Provide administrative support as necessary, including Maintaining meeting minutes and project management documentation Maintaining the deadline/milestone report for organizations. Assisting with preparing necessary presentation materials for meetings Printing rally room and project posters Requirements: Experience in project scheduling or administration Exceptional verbal, written and presentation skills. Ability to work effectively both independently and as part of a team. Experience using computers for a variety of tasks. Competency in Microsoft applications including Word, Excel, PowerPoint, and Outlook. Knowledge file management, transcription and other administrative procedures. Bachelor's degree in business or related field of study.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Les Stanford Chevrolet Cadillac Rental Car Department hiring for part time rental assistant position. Must have clean driving record and be able to pass a drug test. Also be able to work a flexible work schedule Monday through Friday (no weekends) and be able to interact with customers in a professional manner. Position requires minimal manual labor however must be able to clean/wash/gas cars. Dealership experience a plus. The following tasks will be expected of the successful candidate: Checking in cars that are returned from a customer out on loan. Inspect for damages Be able to professionally explain the terms and conditions of the rental contract with customers Provide outstanding customer service to all our guests Be able to work independently and complete tasks that are assigned by management Have a flexible schedule that includes working a 30 hour work week between the hours of 7am and 6pm Monday through Friday. Be computer literate and be able to input customer information into a computer and generate rental contracts to be signed by customer Positive, upbeat and customer friendly attitude a must. If applying in person, please see Jeff Orr or Dan Melton

Title: Personal Assistant - C Suite About the Role: We are assisting a client in the search for high profile executive assistance/ personal assistant to the CEO of a growing healthcare company in Flint, MI. The Personal Assistant to the CEO provides high-level support that keeps their office and home-life running smoothly and the executive operating at peak effectiveness. This role handles complex scheduling, communication management, and confidential matters with professionalism and discretion. The Personal Assistant also coordinates key projects, prepares meeting materials, and ensures follow-through on priorities. Success in this position requires exceptional organization and the ability to juggle and anticipate needs in a fast-moving environment. Duties and Responsibilities: • Serve as primary point of contact for the CEO and COO • Handle personal errands • Coordinate and manage events • Arrange and oversee travel logistics • Manage household needs and ensure both home and office remain organized • Provide administrative support, including professional handling of calls, messages, and correspondence • Safeguard confidential information and maintain secure operations • Coordinate communication among staff, clients, and executive leadership • Balance competing priorities, respond quickly to requests, and ensure timely completion of projects under deadlines • Is willing and able to be flexible with work-hours Qualifications: • At least 1+ year experience as a personal assistant • Advanced organizational and multitasking abilities in a fast-paced setting • Excellent verbal, written, and phone communication skills • Proficiency with Microsoft Office 365 and other digital platforms • High level of discretion and professionalism Who we are PMC Works, a veteran-owned subsidiary of The PMC Group, delivers customized workforce solutions with the personalized attention of a boutique firm and the proven track record of an industry leader. For over 30 years, we've made thousands of impactful placements, specializing in engineering, technology, and industrial manufacturing talent across the Midwest and beyond. Not finding exactly what you're looking for? Apply anyway! We work with a diverse range of companies and roles across administrative, engineering, technology, and manufacturing. Even if this specific position isn't the right match, we may have other opportunities that perfectly align with your skills and career aspirations. Let's start a conversation about your next move!

America's #1 Sandwich Shop is seeking America's #1 Managers!Strong work ethic, awesome attitude, and willingness to go above and beyond for customers and employees are a must! Jimmy John's managers are the first ones to arrive and the last ones to leave. We roll up our sleeves and work hard next to our staff. We have fun working together in a freaky fast environment and need others like us to help grow the brand! If this sounds like you, please apply and tell your friends! Managers are responsible for coaching Crew Members throughout their shift to execute operational Brand standards and deliver agreat and friendly guest experience. They set goals, provide job assignments,and motivate others, celebrating successes and providing timely feedback. Responsibilities: Team Environment: * Support a respectful team environment * Communicate shift priorities, goals and results with team members * Support the training of crew members as requested * Provide coaching and feedback to crew members Operational Excellence: * Create and maintain a guest first culture in the restaurant * Resolve guest issues * Ensure Brand standards, recipes, and systems are executed * Maintain a safe, secure, and healthy work environment by following and enforcing safety, food safety and sanitation guidelines; comply with local and state laws Profitability: * Drive sales goals and results * Execute restaurant standards and marketing initiatives * Manage cash over/short during shift * Ensure all products are prepared according to Brand standards Skills and Qualifications: * Fluent in English * Restaurant, retail, or supervisory experience * Math and writing skills * Basic computer skills * At least 18 years of age (where applicable) * High School diploma or equivalent, preferred Competencies: Great Focus: * Understands and exceeds guest expectations, needs and requirements * Displays a sense of urgency with guests * Seeks ways to improve guest satisfaction; asks questions, commits to follow-through * Resolves guest concerns by following Brand recommended guest recovery process Passion for: * Sets and maintains high standards for self and others, acts as a role model * Consistently meets or exceeds goals * Contributes to the overall team performance; understands how his/her role relates to others Problem Solving and Decision Making: * Identifies and resolves issues and problems * Uses information at hand to make decisions and solve problems; includes others when necessary Interpersonal Relationships & Influence: * Develops and maintains relationships with team members * Operates with integrity; demonstrates honesty, treats others with respect, keeps commitments Training Introduction At Jimmy John's, we use a blended training approach to buildthe knowledge and skills for you to be successful in your role. We use Managersand instore trainers, called Brand Ambassadors, to provide you hip-to-hip training on how to perform each task at a JJ's and we also use FAST TRACK,which is our Learning Management System (LMS) that provides you e-learningcourses, job aids and other operational tools to reference, on your pathway to becoming a JJ ROCKSTAR. Blending hands by learning with computer-based instruction gets you ready to rock your first 30 days at JJ's. Company Introduction We slice our all-natural* meats and fresh veggies in-house every day. Our fresh-baked bread is made right here where you can see it, and our house-made tuna salad is fresh every day. The flavor of a ripe tomato, crisp shredded lettuce, combined with fresh-baked bread, fresh-sliced meat and real Hellmann's mayo - that's when the magic happens. Made with love every single day since 1983. That's Jimmy Fresh!

The Portage County Clerk of Courts department is hiring a full-time Administrative Assistant II to join their team! This position is responsible for handling paper and electronic filings, answering telephones, counter work, receipting, correspondence and mail for the clerk of courts office. Serves as the initial point of contact for public, professional and official persons and agencies. Assists or facilitates proper channels of assistance for all phone and walk-in inquiries. Maintains official court and financial records using the CCAP and County ERP system. Files documents and ensures that documents are scanned and precisely docketed for retention purposes. Responsible for all record searches, jury assistance and mailings, office opening and closing and all incoming and outgoing mail. What are the primary job duties? Opens and closes the office and prepares the front counter for the days activities. Accepts and authenticates all court filings for all types of cases. Assists the public at the front counter and on the telephones by answering general questions and directing calls to proper staff. Opens, authenticates and disburses mail to proper staff. Initiates cases by entering names of interested parties and receipts the appropriate filing fee. Performs record searches using multiple systems including record books/indexes, micro- fiche/film, AS400 and the Wisconsin Circuit Court System software. Assists clerks in mailing notices of court actions, driver's license suspensions, reinstatements and jury notices. Receipts traffic, criminal, bonds and miscellaneous payments by cash, check, money order or credit card. May require handling large amounts of cash. Performs day-end cash drawer procedures. Prepares and posts court calendars. Dockets Judgments, Certificates of Satisfaction, Transcripts of Judgments, etc. and is a Notary Bond holder. Provides back-up support in the civil area to assist with court case processing. What is the minimum education and experience needed? High school diploma or equivalent required. One year of accredited college or technical school in legal, business, public administration or related field preferred. Work experience in a related legal field, or experience in a Clerk of Courts Department preferred. Any combination of education and experience necessary to perform the essential functions of the position. Portage County offers a GREAT benefit package, which includes the following; Vacation - available on day one! Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan) Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year! Flexible spending account Dental insurance State of Wisconsin Retirement Plan - County contribution of 6.95%! Paid holidays Paid sick leave Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk) Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk) EAP (Employee Assistance Plan) - paid by the County 457(b) Deferred Compensation Plan Public Student Loan Forgiveness (PSLF) Program *** 1st review of applications on Friday, November 7th Portage County is an Equal Opportunity Employer

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

An Administrative Assistant, under general supervision, performs a wide variety of highly responsible and complex confidential office support activities required in the operation of the Emergency Management Department. Employees in this class, perform their duties on an independent basis. This requires strong organizational and communication skills and knowledge of policies and procedures. An employee in this class assists in the preparation of departmental documents, spreadsheets, reports and performs other related duties as assigned. Required Minimum Entrance Qualifications 1. Possess an Associate's degree in business, public safety, or related program from an accredited university or college; OR Be a high school graduate or have successfully completed the General Educational Development Test (GED); AND Have two (2) years administrative assistant, office assistant, office coordination, executive assistant, office management, or related experience. 2. Possess a valid drivers license. Physical Conditions / Work Location PHYSICIAL ACTIVITIES An employee in this class performs generally sedentary work activity requiring the occasional lifting of objects weighing thirty-five (35) pounds or less. ENVIRONMENTAL CONDITIONS An employee in this class generally works in a variety of office settings and travel throughout Muskegon County may be required Additional Information EVALUATION CONTENT The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent. APPLICANT REVIEW PROCEDURE Any applicant is entitled to a review of any determination or action taken by the County regarding the applicants employment application. Inquiries should be directed to the County Human Resources Department. PURPOSE The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended. Working Place: Muskegon, Michigan, United States Company : Nov 8th Virtual - County of Muskegon, MI

The highly motivated Executive Assistant will provide advanced, high-level administrative support to the Vice President of University Advancement and Marketing. This role demands outstanding communication skills, both verbal and written, and the ability to handle highly confidential information with integrity and discretion. The successful candidate will manage the Vice President's schedule, coordinate extensive travel logistics, provide executive and tactical support for capital campaigns, manage logistics for high-profile donor meetings and asks, foundation board meetings and events, alumni events, and coordinate communication across the division. The assistant must be available to the team during, and outside of standard business hours when necessary, possessing an outstanding work ethic, sound judgment, and trustworthiness. Daily activities include consistent interaction with the President's cabinet, deans, associate vice-presidents, fellow executive assistants, the Ferris Foundation Board members, major donors, alumni, and community leaders. Position Type: Staff Required Education: Bachelor's degree including communication, marketing, management, and general business study. Required Work Experience: Experience working within a higher education institution, non-profit organization, or a fast-paced marketing/communications environment, working directly with senior executives and community Organization & Autonomy: Exceptionally well-organized, hard-working, and diplomatic, with the ability to work autonomously and prioritize tasks effectively in a dynamic environment. Confidentiality: Direct experience dealing with highly sensitive and confidential information with integrity. Technical Proficiency: Efficient with Microsoft Office Suite (Word, PowerPoint, Excel), and Outlook calendaring. Project Management: Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects. Interpersonal Skills: Demonstrated ability to build and maintain positive relationships with diverse internal and external stakeholders (donors, media, faculty, staff). Adaptability: Proven track record of meeting deadlines and working under pressure, with the ability to anticipate change and react efficiently and expeditiously. Six years of progressively complex secretarial experience, including support to senior leadership. Required Licenses and Certifications: Physical Demands: * Office Environment * Bending * Carrying * Moving * Reaching * Sitting * Twisting * Repetitive movement * Standing Additional Education/Experiences to be Considered: Essential Duties/Responsibilities: *Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the University. * Maintain and manage a daily calendar of meetings and events. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for the VP and others as assigned. Prepare expense reports. * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. · *Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with. * Manage the VP's contacts * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the VP's guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle all matters. * Represent the university and the VP in a positive light through great follow-through skills and sound judgment. * Conserve the VP's time by reading, researching, collecting and analyzing information as needed, in advance. * Complete adhoc projects as assigned. * Organize complex calendars and schedules; resolving any scheduling issues * Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically. * Support, promote, and develop university student enrollment and retention initiatives. * Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Work some nights and weekends Skills and Abilities: Excellent organization skills and ability to prioritize work. Experience dealing with highly sensitive and confidential information. Efficient with Microsoft Office Suite (Word, PowerPoint, Excel), Outlook calendaring, Project Management: Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects. Build and maintain positive relationships with diverse internal and external stakeholders (donors, media, faculty, staff). Meets deadlines and while working under pressure, with the ability to anticipate change and react efficiently and expeditiously. Demonstrated successful experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Required Documents: * Cover Letter * Resume * Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: Transcript 1 (REQUIRED): Applicants who have completed college coursework or attained a degree must attach a copy of unofficial transcript. Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript. Initial Application Review Date: January 5, 2026 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement. Click here to learn more about working at FSU and KCAD.

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. Van Andel Institute Graduate School has an opening for a full-time, on-site, Administrative Assistant reporting to the Director of Enrollment and Records. The Graduate School develops biomedical research leaders through an intense, problem-focused Ph.D. degree in molecular and cellular biology. In this role, you will primarily support three Graduate School program staff, the Director of Enrollment and Records, the Program Administrator and the Outreach Specialist. Upon joining VAI, you can expect to: * Coordinate multiple calendars and projects, which includes exercising independent judgment and tact when handling requests, resolving problems, working under limited supervision and carrying out confidential matters. * Schedule and coordinate seminars, meetings, events and presentations both in-person and virtually; prepare agendas, minutes, and reports; order refreshments; make travel arrangements for guests. * Provide logistical support for annual programs such as PhD program applicant in-person interviews, West Michigan Regional Undergraduate Science Research Conference, Summer Undergraduate Research Fellows, travel to PhD student recruitment fairs/conferences for staff/faculty and High School graduate summer research programs. * Support the collection, organization, and online posting of recruitment resources related to Ph.D. and summer research programs. * Establish and maintain departmental filing and archiving systems for PhD applicants, committee meeting minutes, and other Graduate School documents, while safeguarding appropriate confidentiality. * Prepare monthly expense reports, track budgets, and coordinate travel for supported staff. * Communicate and coordinate frequently with Graduate School staff, research faculty, teaching instructors, research support staff, and graduate students. * Share reception duties with Graduate School administration team. * Accomplish other duties as assigned. This job might be for you if you: * Have administrative work experience in higher education (college or university). * Work independently and collaboratively with other administrative and program staff to complete tasks and projects. * Demonstrate strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Display a customer service mindset in working with students and faculty. * Communicate efficiently both verbally and in writing. * Effectively prioritize tasks to efficiently manage multiple projects. * Have a minimum of a high school diploma, GED, or equivalent, plus 2 years of administrative support, office, or equivalent combination of education and experience. * Bachelor's degree preferred. How to Apply: If you possess these attributes and enjoy working with motivated and driven people across a small institute, we encourage you to apply today! In your application, provide the following in a single combined PDF document: * cover letter outlining your administrative support experience, future career goals, and how you see this position advancing your career * current resumé * names and contact information of three professional references Please contact Megan Doerr (*******************) for further information or questions, or if you have any difficulty with the application process. Note: To ensure your application is official and eligible for review, please submit it through our online system. Emailed applications are not considered official. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

CLASSIFICATION TITLE: Part-Time Office Assistant Senior SALARY: $20.38 - $26.36 DEPARTMENT: County Clerk FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period GENERAL SUMMARY: Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment. ESSENTIAL DUTIES & RESPONSIBILITIES: Determines eligibility for programs funding in following policies and program directives. Performs data entry for record keeping, tracking, registration, inventory and ordering. Maintains inventory of perishable/non-perishable supplies and materials. Updates and maintains computer records at the office, County and State of Michigan level. Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries. Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc. Assists customers in person, on line or over the telephone. Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc. Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc. Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others. Operates a variety of computer database software programs required for efficient operation of services. Manages and accounts for petty cash operations. Arranges Interpreter Services, coordinate scheduling and process billing arrangements. Enters payroll data, run verification reports, split time to multiple funding sources. Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status. Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted. Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc. Provides office administration and phone support to department staff, supervisors, managers and department directors. Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others. Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines. Operates an automobile to perform assigned job functions. Performs related duties as assigned. QUALIFICATIONS: Required Education and Experience * High school diploma or GED equivalent * One (1) year of office clerical work experience Required Licenses or Certifications * Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel Preferred Education and Experience * Associates degree or higher * Three (3) or more years of office clerical, bookkeeping or accounting-related work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES: Knowledge of: * Modern office procedures and methods * Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County * Principles and practices of basic bookkeeping and invoice processing * General clerical/administrative support and secretarial processes common to office administration * Accounts receivable and payable procedures * Payroll processing and timekeeping * Manual and electronic filing and record-keeping procedures and retention schedules * HIPAA and other laws or County policies for maintaining record confidentiality * County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation * A variety of programs eligibility, enrollment and verification policies and practices * Database applications and report writing, data mining and collection for operational review (Financial/Electronic Medical Records, Court Case Management and others) Skill in: * Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public * Providing customer service to internal and external customers via phone, email and in person * Performing a variety of duties, often changing from one task to another of a different nature * Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios * Organization and time management * Operating personal computers with current versions of office efficiency software and applications * Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting * Assigning, prioritizing, monitoring, and reviewing work assignments Ability to: * Work in an environment which embraces the county's Dignity Campaign * Effectively speak, write and understand the English language * Effectively speak, write and understand a language other than English is preferred * Understand and carry out oral and written directions * Accurately organize and maintain paper documents and electronic files * Maintain the confidentiality of information and professional boundaries * Take initiative and work independently * Provide excellent customer service to both internal and external customers with tact and courtesy * Meet schedules and deadlines of the work * Perform moderate level clerical/administrative related duties with a high degree of accuracy * Lead and train staff and coworkers * Learn new policies, practices and procedures * Read and understand laws, rulings and other published guidance * Handle, process and account for large sums of cash/money * Understand and follow complex registration, eligibility and enrollment guidelines WORK ENVIRONMENT/CONDITIONS: The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Work Environment Office or similar indoor environment: F/C Outdoor environment: N/S Street environment (near moving traffic): N/S Construction site: N/S Confined space: N/S Exposures Individuals who are hostile or irate: O Individuals with known violent backgrounds: N/S Extreme cold (below 32 degrees): N/S Extreme heat (above 100 degrees): N/S Communicable diseases: N/S Moving mechanical parts: N/S Fumes or airborne particles: N/S Toxic or caustic chemicals, substances, or waste: N/S Loud noises (85+ decibels): N/S Blood Borne Pathogens: N/S PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously Demand: Balancing on even or uneven surfaces/ground: N/S Bending (forward or backward bending at the waist): N/S Climbing up or down stairs, ladders, scaffolding and platforms: N/S Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S Digging: N/S Driving on sealed and unsealed roads: O Grasping, gripping, holding, clasping with fingers or hands: O Kneeling to work at low levels: O Leg/Foot movement to operate machinery: N/S Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C Lift/Carry/Move objects from one level/position to another: Up to 10 pounds: O Up to 50 pounds: O More than 50 pounds: N/S Over 100 pounds: N/S Push / Pull objects away from or towards the body: N/S Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S Sitting in a seated position during the task performance: F/C Standing in an upright position without movement: O Walking considerable distances in the facility on multiple surfaces: O Running considerable distances in the facility on multiple surfaces: N/S GENERAL REQUIREMENTS AND DISCLAIMERS Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. The AFSCME bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.

Job Details 403 - Lincoln Village - Port Washington, WI Full Time None AM / 1st Restaurant - Food ServiceDescription Culinary Director | Executive Chef - Full-Time Position Lincoln Village | Port Washington, WI Lincoln Village / Heritage Senior Living is exceptional team-orientated organization with a growth mindset. We're dedicated to providing our employees with the resources and tools they need to grow professionally and personally. We believe everyone wants to become the very best version of themselves. We're here to help them along the way! Why you should join Heritage: **Immediate Pay - on-demand access to your pay as you work** **Flexible Scheduling** **Exceptional company benefits including, 401k with company match, Medical, Vision, Dental, Life Insurance, and an Employee Discount Program** What makes an Executive Chef successful? Caring & compassionate attitude for others Thorough understanding of sanitation and infection control practices Strong customer service focus; ability to multitask Excellent communication skills; ability to work collaboratively as part of a team Experience in a manager, assistant manager and/or supervisor role proficiency in all kitchen sanctions and cross-train/train new and existing culinary staff on preparation, arrangement, and plating of dishes per the current menu set by the company Passion for culinary arts and identifying new culinary techniques, presentations, and stay current on health care culinary industry trends Responsibilities: Provide customer service to residents, visitors, and staff Oversee all resident dining services in the community in accordance with Heritage Senior Living policies, procedures, and standards of practice, as well as state regulations. Menu Planning, food preparation, inventory management, and sanitation comply with HSL policy and state regulations Train and mentor culinary staff Maintain comfort, privacy, and dignity of our residents Requirements: Ability to speak, read and write English High school diploma, GED, or 1-3 months related experience or training preferred Must submit and pass all applicable pre-employment and annual tests and meet all training and other applicable state and federal guidelines Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #IND403

Fulfill the overall ministry of Grace Adventures and implement the mission of summer camps. To provide the physical, emotional, and spiritual care for campers assigned to you. GENERAL RESPONSIBILITIES: Oversee Ranch summer program Complete the course of study during orientation and follow all camp policies Become familiar with the camp staff and grounds Keep spiritually and physically prepared to minister SPECIFIC RESPONSIBILITIES: Maintain and model a vital personal growing relationship with Jesus Christ To equip and support Wrangler Counselors in their roles Hold summer staff accountable for their actions To implement ranch summer programs and fulfill all responsibilities of ranch program staff Assist with behavior management and nighttime rounds Plan and lead assigned activities Attend staff meetings Speak in chapels or at campfires Interact with parents as required Other duties as assigned by your supervisor(s) POSITION TYPE: Seasonal HOUSING & MEALS: Provided throughout contract Requirements QUALIFICATIONS: Have a personal growing relationship with Jesus Christ Knowledge of and love for God's Word Love for kids and ability to communicate with them Leadership ability and experience At least 2 years as bunkhouse leader or equivalent work with children Good health and stamina as required to implement a summer camp program. This will involve long hours and lifting at times. Minimum age 21 preferred Education required: High School Degree or equivalent Valid Driver's License Should be an experienced rider (equivalent to CHA level 3) Must be able to handle both kids and horses and staff in a safe, fun, and educational way

Fulfill the overall ministry of Grace Adventures and implement the mission of summer camps. Build and lead a culture of creativity, safety and positivity within the summer staff while running programs and programmed activities. GENERAL RESPONSIBILITIES: Oversee and encourage cabin leaders / other staff Complete the course of study during orientation and follow all camp policies Become familiar with the camp and grounds Keep spiritually and physically prepared to minister SPECIFIC RESPONSIBILITIES: Maintain and model a vital personal growing relationship with Jesus Christ To equip and support cabin leaders, adventure, staff and band members in their roles Hold summer staff accountable for their actions To implement summer programs and fulfill all responsibilities of program staff Assist with behavior management and nighttime rounds Plan and lead assigned activities Attend staff meetings Speak in chapels or at campfires Interact with parents as required Assist with accommodations: cleaning showers, bathrooms, and buildings to meet standards of excellence Host Meals: set-up, manage, and communicate to campers, families, and groups Support Community Worship as assigned Other duties as assigned by your supervisor(s) POSITION TYPE: Seasonal HOUSING & MEALS: Provided throughout contract ADDITIONAL INFORMATION: The information above represents the overall expectation of the entire Summer Leadership Staff team. That team consists of 5 different positions. Those positions are as follows: Program Lead: Upfront, outgoing personality. Responsible to plan, prepare, and lead the summer camp schedule. Silly songs, skits, running games, icebreakers, etc... Head Cabin Leader: Ideally an experienced cabin leader who is relationally focused and is excited to assist and support cabin leaders with behavior management, cabin coverage, etc... Worship Lead: Responsible to lead the worship team in creating dynamic worship experiences for our summer camp programs at the Grace Adventures and Paradise Ranch campuses. Adventure Lead: Responsible for leading and supporting the adventure staff team in delivering the summer camp program with excellence. High School Lead: Responsible for the leadership and implementation of the high school service week program on the Grace Adventures campus. Requirements QUALIFICATIONS: Have a personal growing relationship with Jesus Christ Knowledge of and love for God's Word Love for kids and adults and ability to communicate with them Leadership ability and experience At least 2 years as cabin leader, adventure staff, or equivalent work with children or in a leadership role. Good health and stamina as required to implement a summer camp program. This will involve long hours and lifting at times. Ability to work in various weather climates and conditions. Minimum age 21 preferred Education required: High School Degree or equivalent Valid Driver's License

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

We're hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You'll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!