Manager's assistant/administrative assistant jobs in Kissimmee, FL - 90 jobs

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 10 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

Job Description Transportation Associate provides administrative /transactional support to the PGS Transportation team. This position requires knowledge of desktopcomputer applications. Ability to work under pressure with short deadlines isneeded. ESSENTIAL DUTIES & RESPONSIBILITIES Generate activity reports for Transportation Weekly,Monthly and Annual activities; Request, receive, analyze and dispute vendor billinginvoices for accuracy; Auditing of freight bills against contract rates andquoted services; Follow up on payments status biweekly on open invoicestatements from transportation carriers; Assist transportation team with administrative dailyfunctions filing shipment documents, scanning shipment related documents,tracking shipments, update shipments status in the Sharepoint TransportationLog, identify serial numbers on FTZ files, etc. File and maintain all required documentation as pergovernment record keeping requirements; Compose correspondence and other communications relatedto accounts payable items; Perform other such duties as may be required. OTHER DUTIES AND RESPONSIBILITIES Comply with all safety policies, practices and proceduresreporting all unsafe activities to Management and/or Human Resources. Contribute to maintaining a positive team spirit. Communicate effectively with all levels of employees. Protect confidential information by not communicating,disclosing to, or using for benefit of 3rd parties. Maintain the highest degree of honesty and integrity atall times.

Job Description Office Manager / Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes. Key Responsibilities: Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. HR Support and Administrative Functions Provide comprehensive administrative support to the HR department, including employee record management and onboarding coordination. Assist with the preparation of HR-related reports, scheduling of interviews, and other HR-related events. Respond to employee inquiries with a solution-focused approach, ensuring matters are directed to the appropriate HR personnel. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Manage travel arrangements and logistics for senior staff Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively. Personal Attributes: A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude. Why Join HCRC? HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to: Competitive salary and comprehensive benefits (health, dental, vision). Generous paid time off and holidays. Professional development opportunities to grow your expertise. Application Process: If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time's Mission and Vision Statements. Delivers the highest level of customer service, management, and consistency to both Members and Team Members. Partners with the Kids Manager and Team Members to ensure the best experience is offered for our junior members while in the Academy/Child Center and kids programming/events. Job Duties and Responsibilities * Provides exceptional customer service and a safe, clean, and friendly environment for Members and Guests * Promotes and assists Kids Manager in preparing for events/programming along with marketing and driving participation numbers and revenue * Manages the Academy/Child Center payroll within budgetary guidelines while making recommendations as needed to the Kids Manager * Manages and supports the Kids team members by providing ongoing training, giving feedback, and coaching * Completes the casting, interviewing, hiring, and onboarding of kids team members * Completes inventory and assists in ordering and maintaining supplies, toys and equipment wihin the Academy/Child Center and for Events and Programming Position Requirements * High School Diploma or GED * 2 years of experience teaching or working in a children's program * 2 years of experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility * 2 years of supervisory/management experience * Successfully complete and pass Kids On-Demand Certifications before 1st day of work * First Aid certification, Infant/Child and Adult CPR/AED certification required within the first 60 days of hire * Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Preferred Requirements * Experience working with children * The ability to engage a group of children in an activity * Customer service and strong communication skills Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

American Shower Glass is a leader in frameless glass shower enclosures. We are looking for dedicated individuals to join our professional, positive and CUSTOMER-oriented team! We are one of the fastest-growing companies on the INC5000 list! This is a NEW POSITION, not a replacement. We are currently looking for an Operations Assistant to join our team at American Shower Glass in Orlando, FL. We offer: Excellent competitive compensation Life Insurance with Retirement Plan and Life Benefits Health Insurance Company-paid vacation Paid time off (PTO) Paid training Positive and collaborative work environment Discounts Role Summary: Responsible for receiving, checking, storing, and transporting glass using mobile carts. Will provide in-person showroom support and phone assistance, as well as perform office administrative duties. Will build relationships with suppliers, partners, and customers. You will receive full training on all products and services and will be fully equipped with the skills and tools to become a valuable part of the American Shower Glass operations team. Will perform other related duties as assigned. We are looking for someone who is: Self-motivated and coachable Organized and disciplined Professional and team-oriented Possesses strong interpersonal skills such as empathy, altruism, and EXCELLENT listening skills Able to identify and solve problems Experienced in production processes, warehousing, and customer/supplier relations Fluent in English and Spanish Job Type: Full-time Schedule: Monday to Friday Compensation: Excellent base salary + benefits Experience: Customer and supplier service: 2 years (required) Driver's license (required) Experience in office administrative processes and inventory control (preferred) American Shower Glass is an equal opportunity employer. We are a drug-free and smoke-free facility. Background checks, driving record checks, and drug testing will be required upon hiring. View all jobs at this company

To run a safe, clean and organized trailer rental yard that projects a positive environment to our customers and employees. Responsible for ensuring that yard equipment is in safe working conditions at all times. ESSENTIAL DUTIES AND RESPONSIBILITIES: Open and close rental agreements in computer and file related paperwork, as needed. Inquire about equipment damages when customer returns equipment. Perform weekly yard check for rental and resale inventory and reconcile information. Answer incoming calls as needed. Perform check-in and/or check-out inspections on trailers. Pull trailers and prep for customer deliveries. Oversee the process to ensure equipment is properly inspected both coming in and going out, and ensure the rental office knows which trailers and containers are available. Process trailers including inbound and outbound inspections. Inspects trailers for cosmetic damage and performs minor repairs as needed. Update trailer specifications/ data in computer or office file. Inspect trailers for water leaks and ensure that all trailer doors remain secured. Operate yard tractor to organize parking/storage of trailers. Pressure wash trailers and containers. Communicate with rental office on an ongoing basis, to ensure customer requests and orders are being filled. Keep yard organized and clean, free of clutter, trash, weeds pressure-washing, painting, etc. Communicate with Service Manager and/or shop personnel on damaged trailers and needed repairs. Communicate with customer while performing inbound and outbound inspections. Other duties may be assigned. RENTAL SUPPORT DUTES: Initiate the mailing of new account application packets to prospective customers; process new account applications. Plan, schedule, and dispatch drivers for pick-up and delivery. Complete sales orders for reserved equipment. Inquire with customers at check-in if equipment is returned damaged. Perform weekly yard check for rental and resale inventory and reconcile information. Receive customer service calls. Resolve and/or redirect customers; follows up on completion. Control and track inventory, assign equipment, maintain documents and records. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE A High School Diploma or general education degree (GED) is required with a one-year certificate from college or technical school; or three to six months related experience or training; or equivalent combination of education and experience. OTHER SKILLS AND ABILITIES: Strong work ethic and a desire to succeed. Excellent communication skills, both oral and written. Attention to detail and highly organized. Current state driver's license. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and comprehend simple instruction, short correspondence, and memos. Ability to effectively present information in one on one and small group situations to customers, clients, and other employees of the organization. Must able to communicate in English. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands to finger, handle or feel; and to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must operate equipment such as phone, computer, copy machine, fax machine, fork truck, yard goat, hand tools, and refrigerated trailers. WORK ENVIRONMENT While performing the duties of this job, the employee is occasionally exposed to wet, humid conditions; working near moving mechanical parts; and outdoor weather conditions. The noise level in the work environment is usually moderate. The candidate must be able to pass a pre-employment background check. Mckinney Trailers is an Equal Opportunity Employer

: Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape. Role Objective: To serve as the administrative coordinator for the new and emerging Part Sales Department of Fly Alliance. The role entails not only offering support to the team, but also providing exceptional customer service through a friendly, calm, and confident demeanor, ensuring a positive and professional experience for every client. Responsibilities also include processing sales transactions accurately and efficiently, while serving as the go-to expert for our inventory management system, ensuring smooth operations and system accuracy. The individual will play a key role in supporting both customer satisfaction and internal sales processes. Essential Job Tasks: Assist with various administrative tasks such as data entry, scheduling meetings, preparing reports, and other tasks as requested by management. Regularly update and maintain the inventory management system, ensuring accurate records of stock levels, product return and warranty replacements. Accurately generate, review, and issue invoices and purchase orders for customers/clients, ensuring timely and correct billing for products and services provided. Track and follow-up on outstanding payments, initiating payment reminders and working with customers/clients to collect overdue balances in a professional and efficient manner. Communicate with customers via email, phone, or other channels to address inquiries, provide account updates, and resolve issues related to invoices, payments, or returns. Oversee and manage customer accounts with net terms, ensuring timely and accurate invoicing, payment tracking, and follow-up. Monitor and manage the return of parts from customers, ensuring the return process is documented and that inventory is updated accordingly. Track due dates for payments, sending reminders and following up with clients on outstanding balances as needed. Handle the return of products under warranty, coordinating with customers and vendors to ensure timely and accurate processing of warranty claims. Assist the accounts receivable team with weekly tasks such as payment postings, account reconciliations, and handling any customer payment issues. Make outbound calls to prospective customers to introduce the company, its products, and services in a professional and engaging manner. Competencies: Demonstrates a strong commitment to providing exceptional customer service by responding promptly to customer needs and resolving issues efficiently. Maintains accuracy in processing sales orders, managing inventory systems, and generating reports, ensuring all tasks are completed without errors. Exhibits clear, professional, and concise communication, both verbally and in writing, when interacting with customers, sales teams, and internal departments. Effectively prioritizes and manages multiple tasks, deadlines, and responsibilities while maintaining a high level of organization in a fast-paced environment. Identifies issues proactively and develops solutions to resolve customer concerns, discrepancies in orders, or process inefficiencies. Works well with cross-functional teams such as maintenance, and accounting, fostering a cooperative environment to achieve common goals. Quickly adapts to changes in procedures, customer requests, or system updates, maintaining flexibility and efficiency in a dynamic work environment. Experience utilizing aviation software preferred, not required; Intermediate computer skills with Microsoft Office. Driven to meet and exceed performance metrics, such as sales targets, lead conversations, and customer satisfaction, contributing to the overall success of the Parts Sales team. Work Environment: This role is based in a professional office environment, requiring regular use of standard office equipment such as computers, phones, and printers. The position involves working in a shared office with the Parts Sales team , fostering a collaborative and team-oriented atmosphere. Close communication and coordination with team members will be essential. Physical Demands: Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Operate a telephone requiring oral and auditory capacity enabling interpersonal communication. Ability to move from department and buildings to interact with others. Travel: No travel required. Required Education/Experience: Minimum of 3 years of aviation sales experience, preferably in a private sector. High School diploma or GED. LANGUAGE SKILLS Ability to read, analyze, interpret and understand technical procedures and governmental regulations, sometimes quickly and under stressful or emergency situations. Direct Reports: This role has no direct reports. Work Authorization: Must be authorized to work in the U.S. and be at least 21 years of age by 1/1/20. Compensation: Competitive pay based on experience Medical including Health, Dental and Vision Short-Term and Long-Term Disability Insurance Paid Holidays 401K - After 6 Months of Service Paid Time Off Profit Share Program Salary Description $50,000 - $55,000 annually

All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits. Location Address: DFL4 at 4401 Seaboard Rd, Orlando FL 32808 Grow with us - Apply Today! Our work environment includes: Growth opportunities Relaxed atmosphere Regular social events Job Description An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management. Benefits: Flexible schedule Company truck Fuel card Dental insurance Health insurance Vision insurance Life insurance Paid time off Paid training Referral program Shift: 5-10 hour shifts Day shift Evening shift Morning shift Work Days: Weekends Holidays Monday to Friday Shift availability: Day Shift Night Shift License/Certification: Valid Driver's License (Required) Qualifications Required Skills and Qualifications: Communication: Strong oral and written communication skills to interact professionally with various parties. Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software. Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records. Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping. Additional Information Key Responsibilities: Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports. Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations. Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records. Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments. Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems. Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines

Posting Detail Information Position Number SE0327.00000 Position Title Administrative Assistant, Senior Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position. Flexible Work Arrangement Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate. Grade 2025 Exemption Status Non-Exempt Posting Number S3707P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday-Friday 8AM -5PM - occasional evenings/weekends Number of Vacancies 1 Posting Start Date 01/14/2026 Posting End Date 01/26/2026 Open Until Filled No Quicklink for Posting ****************************************************** Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $39,014 Essential Job Functions Description of Job Function 1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive's calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff. Description of Job Function 2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department. Description of Job Function 3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature. Description of Job Function 4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials. Description of Job Function 5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card. Description of Job Function 6. Plans, researches, initiates, and carries out to completion recurring or special assignments. Description of Job Function 7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action. Description of Job Function 8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail. Description of Job Function 9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work. Description of Job Function 10. Reporting to a Dean: a. Coordinates the inputting of the class schedule into the student information system. b. Creates and distributes daily enrollment reports using the data warehouse. c. Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College. Description of Job Function 11. Performs other related duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Three (3) years of experience related to the essential job functions. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Associate's Degree Preferred Type of Experience Advanced administrative support and clerical work training. Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities 1. Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public. 2. Ability to operate within a confidential environment. 3. Ability to analyze a variety of administrative problems and to make sound recommendations. 4. Knowledge of the principles and practices of event coordination and/or training and development. 5. Ability to communicate effectively both orally and in writing. 6. Ability to think critically, work independently and problem solve. 7. Skilled in Microsoft Office software: Word, Excel, PowerPoint, and Access. 8. Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Maintains and organizes paper and electronic files in accordance with Diocesan policy. Provides excellent customer service and assistance; Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies; Maintains employee confidence and protects operations by keeping human resource information confidential; Prepares reports by collecting information; Provides lunch relief to Chancery receptionist, as needed; Performs scanning and filing of confidential documents; shreds as required; Maintains and enters data into IPAS, HRIS, and other systems. Explains and communicates retirement process to employees; Processes weekly deposits; Supports the monthly preparation of actuarial data; Updates employment data spreadsheets; Prepares and distributes retirement packets; Produces and communicates results of benefits reports; Contributes to team effort by accomplishing related results as needed; Performs all other duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years' experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality. OTHER SKILLS AND ABILITIES Highly organized and propensity for detailed work. Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain high level of confidentiality. Good written and oral communication skills. LANGUAGE/COMMUNICATION SKILLS Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. MATHEMATICAL SKILLS Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

As the Administrative Assistant you will be the first face of Treatt, whether in person or over the telephone. You will play a vital role in greeting new employees, UK colleagues, customers, suppliers, and other visitors with a professional, positive, and helpful attitude. You will also help with new employee onboarding and assist with a variety of administrative tasks as required.

The Office Administrative Assistant supports the daily operations of Double M Aviation by coordinating administrative tasks, customer communication, scheduling, and internal office processes. This role works closely with maintenance staff and management to ensure accurate documentation, timely customer updates, and smooth workflow across departments. Responsibilities: Administrative Coordination & Documentation: Provide administrative support by preparing daily update emails, tracking technician hours, maintaining records and templates, and ensuring proper filing of work orders and invoices. Customer Communication & Support: Communicate with customers through routine updates, approval requests, reminders, and front-desk interactions to ensure clear, timely, and professional service. Scheduling & Workflow Management: Assist with scheduling maintenance and inspections while maintaining internal tracking systems to support efficient shop and office operations. Office & Internal Support: Support daily office functions including phone coverage, office supplies, mail handling, access coordination, and basic workflow tools. Employee Support & Onboarding: Assist with employee onboarding, training documentation, badging, and offboarding tasks as needed. Qualifications: Valid U.S. Driver's License Enjoys customer service with strong written and verbal communication skills Excellent organizational, time-management, and multitasking abilities Strong analytical and problem-solving skills Ability to follow established procedures and workflows Proficient in Microsoft Office with a typing speed of 50+ WPM Aviation experience preferred, but not required Benefits: Double M Aviation prides itself on being a family friendly company with an emphasis on workplace community and culture. To that end, we provide a comprehensive benefits package including: Health insurance with a NO cost option for employee only coverage 401(k) with company match Paid Time Off (12 days / year) Paid Holidays Annual Bonus Structure Direct Deposit / Weekly paid Amazon Prime Excellent opportunity for growth and much more! Find out more about our team at ***********************

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Sales Administrative Assistant in Zephyrhills, Florida. What you'll do: The Administrative Assistant supports the sales and marketing efforts of the community and provides exceptional service to our customers and residents. Our team is highly collaborative and works together towards a common goal. Your job will include: * Greeting customers and residents in a professional and friendly manner. * Processing and closing homes in accordance with company business plans. * Adhering to the company's selling philosophy when serving our customers while utilizing all selling and organizational tools provided. * Providing timely and consistent follow-through with current customers from initial contact to after closing. Records must be maintained of all communication. * Monitoring and recording daily customer traffic utilizing company designated tracking tools and sending "Thank You" notes to all potential customers along with continued follow up. * Accomplishing required administrative tasks accurately, expertly, and in a timely manner, while handling priorities. * Creating sales agreements which may include calculation of sales tax and monthly payment plans as well as running credit checks. * Maintaining and regularly monitoring the company's internal inventory software program to ensure all available and sold homes in the community are accurate. * Taking photographs and videos of homes for use in various marketing sources. * Attending regular rally meetings to review sales and marketing strategies. * Maintaining open communications with all community and regional team members. * Auditing all marketing materials and maintaining digital marketing sources. * Maintaining a list of current available homes daily including tracking new home arrivals. * Organizing and maintaining files and ordering office supplies. * Researching and implementing company sponsored activities. * Attending and participating in training programs and seminars as required. * Delivering various communications to customers or residents, as needed. * Performing other duties as assigned by manager. Experience & skills you need: * Strong customer service skills. * Strong interpersonal, written, and verbal communication skills when interacting with potential customers, sales leadership, and the operations team. * Positive attitude, self-motivated, resourceful, professional, and capable of achieving deadlines and goals. * Strong math skills and the ability to calculate figures and amounts such as discounts, interest, and commissions. * Ability to work in a fast paced and team-centered environment. * Ability to work weekends on a regular basis. * Ability to problem solve and be detail oriented. * Understand and follow company established policies and procedures. * Enjoy collaborating, being a team player with a strong work ethic, accepting constructive feedback, and following directions from a manager. * Committed to self-development of sales, marketing, and technological advancements. * Ability to use the Microsoft Office suite of products including Outlook and Excel. * You have a valid driver's license and a clean driving record. This is required. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.