Manager's assistant/administrative assistant jobs in Lakeland, FL

Office Manager/Admin Assistant | $55K-$75K + Discretionary Bonus Location: Tampa Bay Area | Hybrid (3-4 days in office) | Full-Time | Direct Hire Don't wait for the perfect opportunity to appear-position yourself for success by joining our talent network. At Taylor White, we work with a wide range of clients across industries, which means we're constantly receiving new and exciting openings. By submitting your resume, you'll enable our recruitment team to connect with you about roles that align with your career goals. Below is an example of the qualifications our clients typically seek for Office Manager/Admin Assistant positions. Why You'll Love Working Here: Competitive base salary: $55K-$75K (commensurate with experience) Discretionary annual bonus Free 24/7 parking in Hyde Park Casual, collaborative office culture with professional flexibility Opportunity to grow within the real estate industry Hybrid schedule: 3-4 days in office Note: This position does not currently offer benefits. If benefits are essential to your candidacy, please let us know so we can discuss options. What You'll Do: Oversee day-to-day office operations and administrative support Input and code invoices, track expenses, and assist with lease data entry in Yardi Coordinate property management and leasing tasks Maintain timelines, generate reports, and manage data entry Support the team with ad hoc projects and shifting priorities Occasionally interact with external stakeholders in a professional capacity What You Bring: 2+ years of office management or administrative experience Strong attention to detail and ability to multitask Basic Excel proficiency (data entry required; formulas/pivots/VLOOKUP a plus) Comfortable working in a small, close-knit team environment Ability to adapt to a laid-back office culture while maintaining professionalism when needed Interest in real estate is a plus, with potential to grow into expanded responsibilities Experience with Yardi or in the real estate industry is helpful but not required At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our deep industry knowledge and recruiting expertise mean we don't just understand what you're looking for-we know how to help you find it! Submit your resume today to be considered for upcoming opportunities. For more information, please visit ********************

Working Title: OPS Administrative Assistant I - 77907504 Pay Plan: Temp 77907504 Salary: $19-$20 per hour, Depending on experience Total Compensation Estimator Tool Florida Fish and Wildlife Conservation Commission (FWC) Fish & Wildlife Research Institute (FWRI) Administrative Assistant I - OPS Position $19-20 per hour, Depending on Experience 100 8th Avenue SE Saint Petersburg, FL Fish & Wildlife Research Institute/Marine Fisheries Research/Fisheries Independent Monitoring Administrative Assistant I - OPS 77907504 Saint Petersburg, Florida - $19-$20 per hour Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Minimum Qualifications: 2 years of professional direct experience in an administrative support position; or an associate degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience. Preferred Qualifications: Applicants having skill in the use of personal computers and MS Office Suite are highly desired. Duties require strong attention to detail, and the ability to follow-up and meet deadlines. Applicants having administrative or clerical experience with the State of Florida's procurement procedures, working knowledge of P-Card system and policies, are encouraged to apply and may be given preference. Requirements: Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate. Position Overview and Responsibilities: This is an administrative position providing high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries-Independent Monitoring (FIM) program at the Fish and Wildlife Research Institute (FWRI) St. Petersburg Headquarters. The incumbent will provide administrative support to the Fisheries-Independent Monitoring program and subsection as needed, coordinate administrative work and ensure the efficient operation and flow of administrative functions. The incumbent will be expected to assist with budget tracking, process purchasing card transactions and perform monthly invoice reconciliation, track purchasing activity and develop monthly reports on the budget status for administrator's review. The incumbent will process and track purchasing requisitions, Direct Orders, and payments; track and process fuel logs; maintain files and reference materials for rapid access; and act as a liaison with other FWC, FWRI, and FIM field offices. The incumbent will also handle incoming telephone calls and route or take messages as appropriate; ensure the timely submission of time records and performance reviews and review documents for accuracy; prepare travel requests and reimbursements for staff; monitor travel expenses and assist as backup travel coordinator as needed; maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the Fisheries-Independent Monitoring program and the Institute; be familiar with and disseminate to staff applicable FWC and FWRI rules, policies and procedures. The incumbent will be expected to participate in public outreach activities and assist with other FWC-FWRI programs as required. Knowledge, Skills and Abilities: Knowledge of using Microsoft Office Outlook, Word, Excel, and Adobe Pro. Possess good customer service, telephone, organizational, and clerical skills. Ability to organize files and other records; multi-task; prioritize and meet deadlines; compile and organize data; operate general office equipment (including personal computers); communicate effectively with the public and handle telephone calls in a courteous and effective manner; the ability to communicate both verbally and in writing; work independently; organize and coordinate work assignments; solve problems; establish and maintain effective working relationships; and understand and apply applicable rules, policies, and procedures. Why should I apply? The Benefits of Working for the State of Florida: * Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. . Health Premiums $25.00- Single / $90.00- Family Biweekly Low Cost $25,000 Life Insurance OPS FICA Alternative Retirement Plan On the Job Trainings Family and Medical Leave Act (FMLA) For a more complete list of benefits, visit ************************************** The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes. Key Responsibilities: Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. HR Support and Administrative Functions Provide comprehensive administrative support to the HR department, including employee record management and onboarding coordination. Assist with the preparation of HR-related reports, scheduling of interviews, and other HR-related events. Respond to employee inquiries with a solution-focused approach, ensuring matters are directed to the appropriate HR personnel. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Manage travel arrangements and logistics for senior staff Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively. Personal Attributes: A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude. Why Join HCRC? HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to: Competitive salary and comprehensive benefits (health, dental, vision). Generous paid time off and holidays. Professional development opportunities to grow your expertise. Application Process: If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

Replies within 24 hours Benefits: Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Permit Administrator & Assistant Dispatcher Employer of Record: Hales‑AC (payroll) Business Unit Served: Right Away Home Services (Hales‑AC - St. Petersburg; Climate Control Services - Boynton Beach; Abraham‑AC - Broward) Location: On‑site - Tampa Call Center (no remote) Schedule: Monday-Friday, 6:30 a.m.-4:00 p.m. (1‑hour unpaid lunch) - non‑negotiable start time (essential function) Compensation: $55,000/year base (non‑exempt; overtime paid for hours over 40/week) + two weeks' vacation per policy FLSA Status: Non‑exempt (overtime‑eligible). Scheduled hours total 42.5/week including a 1‑hour unpaid lunch. About the Role This hybrid role owns permitting and inspection close‑out for HVAC projects across Hillsborough, Pinellas, Pasco, Sarasota, Manatee, Palm Beach, and Broward counties and serves as Assistant Dispatcher for all Right Away Home Services brands. The early start is essential to (1) process prior‑evening sales for same‑day install permits and (2) complete morning dispatch tasks so technicians are ready for first calls before 8:00 a.m. What You'll Do A) Permitting & Compliance (≈70%) Apply for and manage mechanical permits with county/municipal AHJs; pay fees; upload required documentation (e.g., AHRI references, equipment specs, tie‑down details/product approvals, energy/code affidavits, change‑out forms). Notice of Commencement (NOC): coordinate owner signature & notarization, record with the clerk when required, and ensure on‑site posting before the first inspection; track expiration/amendments. Schedule, track, and close inspections (including same‑day/next‑day options where available); resolve red tags by coordinating corrections and re‑inspection; use virtual/video inspection programs where supported. Ensure permit cards/records and any required NOC are available to inspectors in the format each AHJ specifies (some still require on‑site card display). Work fluently in the main Florida portals you'll use weekly: Hillsborough - HillsGovHu Pinellas - Access Portal Pasco - Accela Sarasota - Accela (virtual inspections available for A/C change‑outs) Manatee - Online Services portal Palm Beach County - ePZB Broward (county & cities) - ePermits OneStop/LauderBuild/eTRAKiT (as applicable) Reporting & root‑cause analysis: maintain dashboards for open permits, aging, failed/partial inspections, and top stall reasons (e.g., missing AHRI/NOA, NOC not posted, equipment pairing, access). Deliver a weekly brief to Operations & the GM with actions by location (Hales‑AC, Climate Control Services, Abraham‑AC). B) Assistant Dispatch (≈30%) Start 6:30 a.m. daily to: Assign first‑run calls to the right technicians (skills, territory, warranty/callback vs. billable, profitability/close‑rate), Confirm or reschedule customer appointments, and Close prior‑day jobs in the system with complete notes before 8:00 a.m. so 9:00 a.m. reports are accurate. Board management: keep dispatch boards full by partnering with the Contact Center; prepare outbound call lists (membership visits owed, >12‑month inactive customers, warranty re‑checks, seasonal campaigns) and track outcomes. Quality routing: flag callbacks and red‑tag corrections to the right tech/lead; coordinate parts; leave clear notes for field and management. Closeout discipline: no unclosed jobs after the daily cutoff. KPIs you own: board fill by 7:45 a.m.; zero unclosed jobs by 8:00 a.m.; callback capture/turnaround; first‑call readiness; permit/inspection lead time to scheduled install. What You Bring Required 2+ years HVAC/mechanical or construction permitting experience in Florida (multi‑jurisdiction preferred). Working knowledge of NOC workflows (owner signature, notarization, recording, posting before first inspection) and local inspection scheduling. Proficiency with Florida e‑permitting portals (e.g., Accela/HillsGovHub/ePZB/ePermits OneStop) and Excel/Google Sheets for reporting. Morning execution: reliable 6:30 a.m. start; able to process overnight sales/permits and publish morning updates on time. Clear, concise written notes; professional phone/email with AHJs and customers. Preferred Dispatch experience in HVAC, plumbing, or appliance repair. Familiarity with AHRI certifications, Florida Product Approvals/NOAs, and A2L refrigerant affidavits (where required). Experience with virtual/remote inspections programs (e.g., Sarasota/Palm Beach). Tools You'll Use County/city e‑permitting portals (see list above). Company field‑service/dispatch software, VoIP, texting, email. Excel/Sheets for KPI dashboards and weekly executive summaries. Work Environment & Physical Requirements On‑site in Tampa at 6:30 a.m. daily (essential function) . Occasional intra‑Florida travel (St. Petersburg, Boynton Beach, Broward) for training/agency visits. Ability to lift office files/boxes up to 20 lbs. What Success Looks Like (30/60/90) Day 30: Live dashboards for open/aging permits, pass/fail rates, and top stall reasons by location. Day 60: Standardized change‑out packet templates by county (AHRI/NOA/NOC/owner auth placeholders). Day 90: About Us If you're looking for a fulfilling career in heating and cooling services in St. Pete, Hales AC is the place for you. Since 1986, we've been "The Cool Choice," offering exceptional HVAC services and creating a dynamic work environment for our team members. Who We Are Hales AC is dedicated to providing the highest level of reliable service for our customers' comfort needs, and we extend this dedication to our team. Our workplace is built on integrity, teamwork, and continuous improvement. We believe in investing in our employees, providing ongoing training to keep everyone up-to-date with the latest technology and industry advancements. We are more than just a service provider; we are a community. Hales AC actively participates in Lennox's Feel the Love campaign and supports the Special Olympics, reflecting our commitment to making a positive impact. Why Work With Us At Hales AC, we recognize talent and promote from within, ensuring our team members have ample opportunities for career advancement. We reward hard work and dedication with competitive salaries, great bonuses, and comprehensive benefits. Our supportive and inclusive work environment fosters professional growth and personal satisfaction. What We Offer Career Growth: We believe in nurturing our employees' potential. Many of our team members have advanced into leadership positions, thanks to our commitment to promoting from within. Ongoing Training: All our technicians receive continuous training, ensuring you stay at the forefront of industry advancements and technology. Community Involvement: Be part of a team that values community service and makes a difference through initiatives like Lennox's Feel the Love campaign and supporting the Special Olympics. Supportive Environment: Our friendly and professional team works together to achieve common goals, providing a supportive atmosphere where everyone can thrive. Innovative Products: As a Lennox Premier Dealer, you'll work with high-tech and innovative products, offering cutting-edge solutions to our customers. Join Our Team We're growing and looking for dedicated professionals committed to delivering the best service. If you're passionate about the HVAC industry and want to be part of a supportive, forward-thinking company, Hales AC is the perfect place for you. Join us and build a rewarding career while making a positive impact in the community.

BUSINESS ADMINISTRATION - ADMINISTRATIVE ASSISTANT JOB IDENTIFICATION INFORMATION Department: Finance and Business Administration Direct Supervisor: Executive Director of Compliance Hiring Manager(s): Executive Director of Compliance Hiring Approver: Vice President of Finance & Business Administration/CFO Classification: Part-Time FLSA Status: Non-Exempt Version Date: May 2025 HR Approval Date: May 2025 JOB SUMMARY This Administrative Assistant provides a range of administrative support services for the Compliance department, as well as the VP of Finance & Business Administration/CFO. This position works with highly confidential information, including, but not limited to, processing contracts, financial data, and employee information. The position schedules meetings, organizes files, and provides responses to requests for information. ESSENTIAL DUTIES AND FUNCTIONS Ensure that the administrative tasks of the CFO/VP of Finance & Administration's office are accomplished in a timely and accurate manner. Coordinate and assist in prioritizing the incoming requests and duties of the CFO/VP of Finance & Administration, including scheduling meetings. Participate on a team that ensures compliance with the dual control of daily mail processing, including driving a company owned vehicle to pick up the mail from the post office. Assist with organizing financial documentation including monthly financials and gift card documentation. Utilize the project management system (currently, Asana) to track, update, and manage the Policy and Procedure workflow. Utilize ADP for the acknowledgement and reporting of organizational Policies and Procedures. Utilize SharePoint for the review, storage and management of organizational Policies and Procedures. Coordinate and manage systems to organize and maintain records/files. Ensure all assigned reporting is completed in a timely manner (expense reports, data entry, etc.). Handle confidential, sensitive information with discretion. SUPERVISORY RESPONSIBILITIES • N/A REQUIRED EXPERIENCE AND QUALIFICATIONS High school diploma or GED Experience in clerical work Proficient in Microsoft Office, specifically Word, Excel and Outlook PREFERRED EXPERIENCE AND QUALIFICATIONS Associate's degree COMPENTENCIES Present oneself, both at and outside of work, in a manner keeping with One More Child's Core Values of Humble, Hungry, Wise, and Called. Ability to maintain confidential employee, client and organization information Ability to work independently to analyze situations, determine appropriate next steps and act. Detail oriented, highly organized, working efficiently with a high-level of accuracy Effective communication skills, both oral and written to handle internal and external customers. Ability to build effective professional working relationships internally and externally SPIRITUAL QUALIFICATIONS • It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. • Have had a personal conversion experience with Jesus Christ and been scripturally baptized. • Possess a sense of commitment to ministry through vocation. • Hold a sincere desire to seek God and His kingdom. • Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation. • Be a member of a New Testament, evangelical Church in the local community and attend regularly. • Engage in witness activities as a normal part of life. PHYSICAL DEMANDS These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to use hands and fingers to type, feel and navigate work, occasionally required to use arms to reach. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision. This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift to 30 pounds (boxes, documents, and/or equipment) may be required on occasion. WORK ENVIRONMENT The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. Job functions are performed primarily in a normal office environment. DISCLAIMER This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

As the Administrative Assistant you will be the first face of Treatt, whether in person or over the telephone. You will play a vital role in greeting new employees, UK colleagues, customers, suppliers, and other visitors with a professional, positive, and helpful attitude. You will also help with new employee onboarding and assist with a variety of administrative tasks as required.

Executive Administrative AssistantPosition Overview:Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.Position Description: Duties & Responsibilities: · Handles a wide range of administrative and executive-support tasks spanning clerical, administrative, research, and operational functions. · Manages complex scheduling, calendar coordination, office administration, communication flow, information preparation, company records, data analysis, and representation of the Executive team to internal and external stakeholders. · Leads the organization and management of Board meetings and Board member communication. · Handles sensitive and confidential information with professionalism and discretion. · Maintains a full working understanding of the company's operations, procedures, and priorities. · Supports the CEO and CFO in managing high-level external relationships, ensuring communication is handled with maturity, professionalism, and sound judgment. · May be responsible for training and supervising lower-level administrative staff. · Uses discretion, sound judgment, and organizational knowledge to facilitate Executive activities and decision-making. · Manages simultaneous, multi-layered tasks-each individually simple, but collectively complex-while maintaining accuracy, organization, and prioritization. Minimum Knowledge, Skills & Abilities Required: Experience · Associate degree or equivalent required. · 3-5 years of administrative experience, or 2 years with additional specialized training and/or certification. · Prior Executive Assistant or Executive Administrator experience preferred but not mandatory. · Advanced proficiency with word processing, spreadsheets, and presentation/graphics software. · Ability to work independently within established procedures. Computer / Technical Skills · Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook). · Demonstrated ability to quickly learn and operate office software applications. · Experience using copiers, scanners, fax machines, and other office equipment. · Experience handling multi-line phone systems. Other Skills · Strong organizational ability and attention to detail. · Excellent written and verbal communication skills. · Professional telephone etiquette, including call screening and message handling. · Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines effectively. · Experienced in meeting scheduling, logistics coordination, and document management. WORKING CONDITIONS: Normal office environment Extending viewing of computer screens ESSENTIAL FUNCTIONS: Spends time at a computer workstation and desk. Moves throughout department or other locations to access or exchange information. May involve carrying loads up to 50 lbs. and being able to remain in a stationary position. May involve lowering oneself to file, and reaching, twisting or turning. Involves handling office materials, typing, writing and other tasks that require manual dexterity. Continuous listening. Ability to communicate information. This job may require accommodating different bodily movements and physical abilities. About Us: For more than 40 years, VenturEd Solutions (formerly part of Community Brands) has been supporting K-12 private and independent schools. We offer a comprehensive suite of software tools for admissions, enrollment, financial aid, tuition management, student information, communication, fundraising, and accounting. These tools empower schools to fulfill their missions and deliver exceptional educational experiences. Our leading software seamlessly integrates all aspects of school management, contributing to overall school success. Our suite of solutions includes Ravenna Admit, Ravenna Student Management, TADS, School and Student Services (SSS), Educate, TuitionPay, CampusPay, MySchoolWallet, and payment processing. Through collaborative partnerships with schools, we aim to enhance user experiences, streamline operations, and foster a strong sense of community. Our education solutions are flexible and customized to meet the unique needs of each school. Why Work Here?: Good People, Doing Good Things: Employees at VenturEd Solutions are techies and volunteers who strive to make the Company a great place to work. We dream big and are motivated to help our customers use the technology we create to improve the world around us. Medical, Dental & Vision Benefits Flexible Planned Paid Time Off Generous Sick Leave Purpose-Driven Culture Work-Life Balance Passionate About Community Involvement Company Paid Parental Leave Company Paid Short Term Disability Remote Flexibility

Become an integral part of Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant in Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job responsibilities Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Produce high quality emails and messages to individuals at all levels of the organization Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support internal CRM or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities, and skills 3 years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Description Grow with heart. Lead with purpose. Build something bigger with us. What if your next career move wasn't just about stepping into leadership-but about launching into a future where growth, teamwork, and making a real difference are everyday wins? At Implant Dentistry Periodontics, our team is known for its energy, teamwork, and dedication to creating outstanding patient experiences (and yes, our Google reviews prove it). We're looking for a people-first Assistant Operations Leader to support the day-to-day excellence of our practice while building the leadership skills to take your career to the next level. You'll have the mentorship, training, and encouragement to truly grow-surrounded by a fun-loving, tight-knit team that has your back. If you're ready to develop your leadership skills in a place where your potential is recognized and your work truly matters, we'd love to meet you. Pay: Up to $52,500/yr depending on experience and skills What You'll Do: You'll be the right hand to the Operations Leader-helping to juggle schedules, build team momentum, keep the office running smoothly, and make sure every patient experience is a great one. You're not just managing tasks-you're learning to run a high-performing, heart-led practice. Support scheduling, collections, expenses, and practice performance You'll keep the heartbeat of the practice strong and steady-and make it look easy. Following up on A/R and presenting larger treatment plans will be a key role! Assist in building a positive, engaged workplace culture You'll help create a vibe where patients smile and teams thrive. Oversee administrative functions with accuracy and timeliness Because details matter-and you know how to keep everything clicking. Deliver customer service that makes patients want to come back-and tell their friends You're part of the reason they leave smiling-and part of the reason they come back. Support staff productivity, referrals, and supply management You'll keep the back-office humming, the supplies stocked, and the team ready to win the day. What You Bring: You're organized, energized, and ready to jump into the world of dental operations with a growth mindset. You love to learn, love to lead, and know that real leadership starts with teamwork, trust, and a can-do attitude. High School diploma or equivalent (higher education preferred) 5+ years of experience in operations, leadership, or office management (dental) preferred. Experience building and supporting teams Strong attention to detail, organization, and follow-through A natural coach, problem-solver, and motivator Tech-savvy and comfortable using operational management tools (Microsoft Office, Dentrix) Servant leadership mentality-with a side of competitive spirit Passion for service excellence and personal growth Compensation & Benefits: This isn't just a stepping-stone-it's a launchpad. We'll invest in your training, celebrate your growth, and set you up with real benefits that support you today and tomorrow. Competitive pay that grows with you We believe your paycheck should reflect your hustle-and we're serious about helping you climb the ladder (and enjoy the view). Health, Dental, and Vision Insurance-and so much more! Taking care of patients starts with taking care of you-and we're here to make sure you're covered from head to toe. Paid Time Off (start with 2 weeks per year and accrue up to 3 weeks per year based on tenure) + 6 Paid Holidays Because even superheroes need a day off to recharge, explore, or binge-watch guilt-free. 401(k) program You're building an incredible career-and we're making sure your retirement goals aren't left behind. On-the-job training and leadership development We don't just hand you a binder and wish you luck-we coach, mentor, and invest in your growth from day one. Supportive, growth-minded team culture Where encouragement is real, teamwork is automatic, and every day is another chance to level up personally and professionally. Step into a role where your voice is heard, your growth is real, and your future is wide open. Apply now and help build something amazing with us!

Location: On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. Essential Duties and Responsibilities: * Greets scheduled visitors and directs them to appropriate area or person * Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones * Composes and types of routine correspondence * Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files * Answers telephone calls, and arranges conference calls * Coordinates manager's schedule and makes appointments * Arranges and coordinates travel schedules and reservations * Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel * Researches, compiles, and analyzes data for special projects and various reports * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. * Makes copies of correspondence or other printed materials * Prepares outgoing mail and correspondence, including e-mail and faxes * Orders and maintains supplies, and arranges for equipment maintenance * May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations * Assist other AA's and other departments with administrative support as needed * Performs all other duties as assigned Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: * High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights * Medical with wellness incentives, dental, and vision * HSA with company match * Maternity and parental leave * Tuition reimbursement * Mentor program * 401(k) with 6% match * More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube

Essential Duties & Responsibilities: Assists with direct supervision of medical center personnel and ensures adequate staffing levels. Evaluates medical center personnel, employee performance, and makes recommendations. Counsels and discipline employees when necessary; monitors productivity levels of personnel. Assists in developing and updating policy and procedure manuals. Assists with Process daily cash reconciliation/ deposits and other reports as necessary and ensures petty cash is accounted and safeguarded. Collects and summits monthly statistical reports to Upper Management for all center services and departments. Assists in developing progressive departmental goals and appropriate measures to ensure timely effective results. Assists in recommending procurement of supplies, equipment, and modifications necessary for practical economical operations. Responsible to comply with on call rotation Assists with analyzing and developing productivity of departments. Analyzes data related to physician's productivity and member services. Works closely with the Marketing Dept. in developing strategies to increase and retain membership. Handles and resolves member complaints and grievances. Ensures that referrals are being issued in a timely manner. Maintains updated documentation of licenses and in-services to comply with regulatory compliance procedures. Maintains open communication with Administrator on daily operational issues. Schedules supervision and staff meetings. Ensures customer satisfaction with all members Supervisory Responsibilities: Oversees the daily work activities of the medical office. May handle or assist with discipline and termination of employees in accordance with company policy. Required Skills/Abilities: Knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Minimum Qualifications: Education and Experience: High school diploma or equivalent required; Associates degree in office administration or related field preferred, not required. At least three years of administrative and clerical experience in healthcare, managed care, Hedis, KPIS, and metrics required. MA Certification, MA work experience is preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Job Type: Full-time Remote Work: No Salary: Depending on experience Benefits: 401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Education: Associate degree (Preferred) Experience: Microsoft Office: 5 years (Preferred) Medical management: 5 years (Required) Customer service: 10 years (Required Healthcare management: 1 year (Required) Work Location: In person Palm Medical Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Palm Medical Centers makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Job Description Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Monday - Friday Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Dentrix Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

BM SANTALO is looking for an administrative assistant to join our team in our 2822 John Moore brandon fl 33511 office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with visitors - Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About BM SANTALO: BM SANTALO is a refer company organization dedicated to Real State . Our employees enjoy a work culture that promotes our services.

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications * Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. * Dental office or dental experience is preferred.

Job Description JOB SUMMARY: The Sales Administrative Assistant will be responsible for providing administrative support to the sales team, managing sales databases, preparing sales reports, coordinating meetings and appointments, handling customer inquiries, and assisting with sales presentations. The Sales Administrative Assistant will have to maintain accurate records of sales activities, tracking sales performance metrics, and ensuring timely and efficient communication within the sales department. Qualifications Strong Organizational skills Detail orientated Computer skills including Word, Excel & Outlook An outgoing personality and the desire to help others Schedule: Monday to Friday Weekends as needed Work Location: In person Benefits Offers a range of employment benefits, including comprehensive health insurance, retirement plans, paid time off, local discounts and employee rates on hotel stays Responsibilities You will have an important role in the delivery of outstanding services and memorable experiences for each guest You will have fun, learn and be part of a successful journey at a growing company Our Sales Coordinator's primary role is to perform general office duties to support the Sales & Marketing team: Answer incoming calls Enter group rooming lists in OnQ Enter group information in Passkey Build groups in R&I Assist with distribution of BEO's and Group Resumes Complete thank-you letter to clients Maintains group history in computer system Performs other office correspondence upon request Order supplies for Sales and Catering Department Additional duties as assigned by the Sales team We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Job Posted by ApplicantPro

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $21 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!