Manager's assistant/administrative assistant jobs in Lakeland, FL - 103 jobs

TITLE: Operations Assistant DEPARTMENT: Operations REPORTS TO: Event & Matchday Operations Coordinator CLASSIFICATION: Part-Time (Seasonal) As the Operations Assistant, you will play a prominent role within our organization, contributing to the creation of unforgettable memories for our patrons. Your role is crucial not only for game day operations but also for fostering community engagement while maintaining the esteemed reputation of Tampa Bay Sun FC. As the Operations Assistant, you will support matchday and operational activities and special events for our Club. To excel in this position, your approach should be action-oriented, innovative, well-organized, and highly responsive. ESSENTIAL DUTIES AND RESPONSIBILITIES: Learn/Assist with match day/event management plus the setup/breakdown of all Tampa Bay Sun FC home games. Assist with club events at either of our two locations (Tampa Bay Sun FC Training Facility and Suncoast Credit Union Field). Assist with the execution of all requests from the home team, visiting team and referees, collaborating with the venue and other departments to fill needs. Act as a liaison between teams/referees and operations to properly keep operations running smoothly and efficiently. Execute all venue, field, and locker room operations as needed. Learn how to quickly problem solve in a high-pressure environment/adapt to match day as circumstances change. Create/Provide a positive/open minded work environment. Other duties as assigned QUALIFICATIONS: To perform this role successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of eligibility requirements, knowledge, skill, and/or ability necessary: Must be able to pass all background and safeguarding check. Strong written and verbal skills. Exceptional reliability, interpersonal, communication, and organizational skills required. An innovative individual who can come up with ideas and work extremely well within a team to come up with creative solutions and identify new opportunities, often in a high-pressure, fast-changing environment. Strong attention to small details is a must. Able to be available during non-traditional hours, in non-traditional settings, and within a team atmosphere. Strong interest in soccer and sports is a plus. This role will be around 10-20 hours weekly. Ability to be flexible including nights, weekends, and holidays. Ability to stand for long periods of time Ability to lift up to 75lbs. Other Details: This role is for the 2nd half of the season (January 2026 - June 2026). You must be available for all home matches & Club events with exceptions upon request. Must be local to the Tampa area, with reliable transportation. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. Job Questions: Please provide 3 reasons why this role interests you? Please provide previous experience and how this can be transferred to this role.

Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle

Office Manager/Admin Assistant | $55K-$75K + Discretionary Bonus Location: Tampa Bay Area | Hybrid (3-4 days in office) | Full-Time | Direct Hire Don't wait for the perfect opportunity to appear-position yourself for success by joining our talent network. At Taylor White, we work with a wide range of clients across industries, which means we're constantly receiving new and exciting openings. By submitting your resume, you'll enable our recruitment team to connect with you about roles that align with your career goals. Below is an example of the qualifications our clients typically seek for Office Manager/Admin Assistant positions. Why You'll Love Working Here: Competitive base salary: $55K-$75K (commensurate with experience) Discretionary annual bonus Free 24/7 parking in Hyde Park Casual, collaborative office culture with professional flexibility Opportunity to grow within the real estate industry Hybrid schedule: 3-4 days in office Note: This position does not currently offer benefits. If benefits are essential to your candidacy, please let us know so we can discuss options. What You'll Do: Oversee day-to-day office operations and administrative support Input and code invoices, track expenses, and assist with lease data entry in Yardi Coordinate property management and leasing tasks Maintain timelines, generate reports, and manage data entry Support the team with ad hoc projects and shifting priorities Occasionally interact with external stakeholders in a professional capacity What You Bring: 2+ years of office management or administrative experience Strong attention to detail and ability to multitask Basic Excel proficiency (data entry required; formulas/pivots/VLOOKUP a plus) Comfortable working in a small, close-knit team environment Ability to adapt to a laid-back office culture while maintaining professionalism when needed Interest in real estate is a plus, with potential to grow into expanded responsibilities Experience with Yardi or in the real estate industry is helpful but not required At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our deep industry knowledge and recruiting expertise mean we don't just understand what you're looking for-we know how to help you find it! Submit your resume today to be considered for upcoming opportunities. For more information, please visit ********************

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes. Key Responsibilities: Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. HR Support and Administrative Functions Provide comprehensive administrative support to the HR department, including employee record management and onboarding coordination. Assist with the preparation of HR-related reports, scheduling of interviews, and other HR-related events. Respond to employee inquiries with a solution-focused approach, ensuring matters are directed to the appropriate HR personnel. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Manage travel arrangements and logistics for senior staff Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively. Personal Attributes: A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude. Why Join HCRC? HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to: Competitive salary and comprehensive benefits (health, dental, vision). Generous paid time off and holidays. Professional development opportunities to grow your expertise. Application Process: If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

Mission Statement The Children's Network of Hillsborough is committed to working with the community to protect children and preserve families. General Purpose of Job The Senior Administrative Assistant provides comprehensive administrative support to the Executive Administrative Assistant and assists in managing the day-to-day operations of the Executive Office, with a primary focus on supporting the Chiefs of the agency. This position plays a key role in ensuring efficient communication, scheduling, and coordination across executive leadership. The Senior Administrative Assistant maintains a high level of professionalism, discretion, and organizational skill while handling sensitive information and representing the agency in a manner aligned with its mission and values. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Support daily administrative operations of executive leadership, with specific focus on tasks related to the Chiefs of the agency Manage calendars, schedule meetings, and coordinate logistics for internal and external appointments Prepare, proofread, and edit correspondence, reports, and presentations for leadership review Track and follow up on assignments, projects, and deadlines as directed by the Executive Administrative Assistant Handle confidential and time-sensitive information with integrity and discretion Assist in the preparation of materials for Board meetings, executive leadership meetings, and strategic planning sessions Arrange travel and submit expense reports for Chiefs and other executive staff as needed Serve as a liaison between the executive leadership and internal departments or external partners Maintain organized electronic and physical filing systems Perform other administrative duties as assigned to support the Executive Office Working Hours CNHC's believes in work life balance for all employees. This is an in-office position with a field work requirements. Monday-Friday from 8:00am to 5:00pm averaging forty (40) hours per week. Working hours may vary based on business needs. Travel Travel in and outside of Circuit 13 is required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, training hours must total twenty (20) annually. Supervisory Responsibilities This position does not have supervisory responsibilities Qualifications Education and Experience A bachelor's degree in business administration, social work, public administration, or a related field with two years' experience is preferred. An associate's degree in a relevant field, such as office administration or social services, may be acceptable for candidates with a minimum of 5 years' experience Skills and Abilities The Senior Administrative Assistant should possess exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment. Strong written and verbal communication skills are essential, along with a high level of professionalism and discretion when handling sensitive or confidential information. The Senior Administrative Assistant must demonstrate strong attention to detail, problem-solving ability, and sound judgment. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and comfort with scheduling platforms and virtual meeting tools are required. The candidate should also be adaptable, proactive, and able to work both independently and collaboratively with executive leadership and staff at all levels. Pre-employment Requirements Certificates, License, Registrations, backgrounds, drug screens, etc. Valid driver's license required, with proof of insurance Driver's license check is a requirement Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE) Drug Screening is a requirement Children's Network participates in E-Verify Other Requirements Language Skills Must possess excellent written and verbal communication skills. This includes the ability to read and interpret documents such as executive correspondence, reports, policies, and meeting materials. The individual must be able to draft clear and professional emails, memos, and other written communications with attention to tone and accuracy. Strong proofreading and editing skills are essential. The role also requires the ability to effectively communicate and interact with internal staff, executive leadership, board members, and external stakeholders in a courteous and professional manner. Mathematical Skills Must possess basic mathematical skills, including the ability to add, subtract, multiply, and divide in all units of measure using whole numbers, fractions, and decimals. The role may require the preparation or review of expense reports, budget tracking, and invoice processing, which calls for accuracy and attention to detail. Familiarity with spreadsheets and the ability to perform basic calculations using Microsoft Excel or similar software is also essential. Reasoning Ability Must demonstrate strong critical thinking and problem-solving skills, with the ability to assess situations, identify potential issues, and implement appropriate solutions independently or with minimal direction. This role requires sound judgment and discretion, especially when handling confidential or sensitive matters related to executive leadership. The individual must be able to adapt to shifting priorities, anticipate needs, and respond effectively under pressure or within tight deadlines. The ability to interpret and apply agency policies and procedures while exercising professionalism in all interactions is essential. Physical Demands The physical demands of this position are representative of those typically required in a professional office setting. The Senior Administrative Assistant must be able to sit for extended periods while working at a computer, as well as occasionally stand, walk, bend, and reach. The role requires the ability to lift and carry office supplies, files, or equipment weighing up to 25 pounds. Manual dexterity is needed to operate standard office equipment such as a computer, telephone, copier, and printer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment This position is primarily in a professional office setting and is expected to be on-site during regular business hours; this is an in-office based position. The environment includes a moderate noise level and frequent interaction with staff, leadership, and external partners. The role involves regular use of standard office equipment such as computers, phones, printers, and copiers. While generally sedentary, the position may occasionally require movement between offices or meeting spaces. The individual must be comfortable working both independently and collaboratively in a fast-paced, deadline-driven environment that may require flexibility to support executive needs. ADA: Children's Network of Hillsborough, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. EEO: Children's Network of Hillsborough, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children's Network of Hillsborough, LLC is a Drug-Free Workplace. Remember: If you are currently an employee of Children's Network of Hillsborough Florida, LLC, or one of our Case Management Organizations, it is necessary that you notify your current Supervisor, prior to applying.

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. This role can be held remotely from any location in the United States. Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. The Role * Enhance your knowledge of all aspects of retirement plan administration * Enjoy a well-defined career path with opportunities for growth and advancement * Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration * Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: * Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors * Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues * Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects * Manage a diverse set of pension administration services individually and through team initiatives * Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) * Review pension benefit commencement packages * Ensure that work of self and team is delivered in accordance with professional and work excellence standards * Deliver formal and informal process training to both team members and client contacts Qualifications The Requirements * Bachelor's degree or prior benefits administration experience required. * 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus * Must have experience collaborating with other colleagues in different countries * Excellent written and verbal communication skills * Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget * Experience mentoring and developing junior staff * Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients * Strong interpersonal and team skills * Flexibility and proven ability to diagnose and resolve issues; strong client service orientation * Proficient in Microsoft Office Excel * Ability to work independently and on client teams in a fast-paced environment * Sense of accountability; owning one's work and taking pride in it * Self-motivated * Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). Compensation The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply): * Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) * Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off * Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. EOE, including disability/vets

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. **This role can be held remotely from any location in the United States.** Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. **The Role** + Enhance your knowledge of all aspects of retirement plan administration + Enjoy a well-defined career path with opportunities for growth and advancement + Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration + Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: + Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors + Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues + Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects + Manage a diverse set of pension administration services individually and through team initiatives + Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) + Review pension benefit commencement packages + Ensure that work of self and team is delivered in accordance with professional and work excellence standards + Deliver formal and informal process training to both team members and client contacts **Qualifications** **The Requirements** + Bachelor's degree or prior benefits administration experience required. + 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus + Must have experience collaborating with other colleagues in different countries + Excellent written and verbal communication skills + Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget + Experience mentoring and developing junior staff + Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients + Strong interpersonal and team skills + Flexibility and proven ability to diagnose and resolve issues; strong client service orientation + Proficient in Microsoft Office Excel + Ability to work independently and on client teams in a fast-paced environment + Sense of accountability; owning one's work and taking pride in it + Self-motivated + Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. **Compensation and Benefits** Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). **Compensation** The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. **Company Benefits** WTW provides a competitive benefit package which includes the following (eligibility requirements apply): + **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) + **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (*********************************************************************************************************** + **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. **EOE, including disability/vets**

Streamline Defense is seeking an exceptionally qualified candidate to serve as an Executive Administrative Assistant in support of Headquarters, United States Special Operations Command (HQ USSOCOM) Directorate of Plans, Policy, Strategy, Concepts, and Doctrine (J5). RESPONSIBILITIES * Support USSOCOM J5 Director, Vice Director, and Deputy Director with day-to-day management and administration of project tasks * Develop detailed work plans and schedules in response to support service requests * Manage operational schedules and maintain long-range plan calendars for J5 leadership * Assist with Battle Rhythm meetings and events including scheduling conference rooms, VTC equipment, seating charts, and providing copies of read aheads * Handle telephone calls, messages, short-fused taskers, and daily details in support of office calls, briefings, and social functions * Maintain internal suspense systems and track status to ensure completion * Research and resolve administrative issues and complaints with complete and quality resolution * Plan and implement visits, conferences, and events involving distinguished visitors, guests, and groups * Make travel arrangements in the Defense Travel System and assist with travel voucher issues * Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance * Use multiple office automation software applications to produce documents with complex formats including graphics, tables, and spreadsheets * Develop, establish, update, and maintain office procedures and records files * Control and disseminate classified and unclassified mail * Collect, collate, and present metrics * Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space, and printing support * Provide Protocol support and independently identify administrative problems with potential solutions REQUIREMENTS * Active Top Secret security clearance with SCI eligibility * Minimum 5 years of experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government * BA/BS degree with 3 years of executive-level administrative support experience may be substituted for the 5 years of experience without a degree * Multifunctional administrative professional skilled in data management with executive-level written and oral communications skills * Experience with Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM * Strong skills in data management and computer/internet research ABOUT STREAMLINE Streamline delivers professional and technical solutions to the U.S. Defense, Intelligence, and Special Operations communities. Our analysts, engineers, and cleared professionals support some of the nation's most critical missions. At Streamline, we foster a high-performance culture where driven professionals can grow, innovate, and make an impact. We provide an entrepreneurial environment where initiative is valued, expertise is rewarded, and contributions directly shape mission success. This is the place to build your career if you're looking for meaningful work, top-tier colleagues, and competitive compensation. EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT Streamline is an equal-opportunity employer and is committed to hiring and retaining a diverse workforce. We recruit, hire, and promote based on qualifications, merit, and mission requirements, ensuring fair treatment for all employees and applicants. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. Create a Job Alert Interested in building your career at Streamline Defense? Get future opportunities sent straight to your email. Create alert

As the Administrative Assistant you will be the first face of Treatt, whether in person or over the telephone. You will play a vital role in greeting new employees, UK colleagues, customers, suppliers, and other visitors with a professional, positive, and helpful attitude. You will also help with new employee onboarding and assist with a variety of administrative tasks as required.

Job Description Join San Antonio Citizens Federal Credit Union as an Executive Administrative Assistant and immerse yourself in a vibrant, community-driven environment focused on excellence and customer-centric solutions. This full-time role, based onsite in San Antonio, FL, offers the opportunity to enhance your skills while making a tangible impact within our dedicated team. With an annual salary ranging from $55,000 to $62,000, this position not only provides competitive remuneration but also empowers you to be a problem solver and a dependable resource for our community members. Your contributions will be valued in a forward-thinking space where collaboration reigns, and integrity is paramount. You will receive great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Flexible Spending Account, Competitive Salary, and Paid Time Off. We invite you to apply and embark on a rewarding career journey where your passion for service will shine as an Executive Administrative Assistant. Hello, we're San Antonio Citizens Federal Credit Union At San Antonio Citizens Federal Credit Union, we are dedicated to cultivating a culture of service excellence service standards. These service standards are important for how we engage with our members, non-members, and teammates. They reflect our core values of Dependable, Passionate, Collaborative, Empathy, and Community, supporting our vision to empower dreams and our mission to leverage our collective resources to help one another thrive. Your day to day as a Executive Administrative Assistant As an Executive Administrative Assistant at San Antonio Citizens Federal Credit Union, you will play a pivotal role in contributing to our organizational goals by supporting the CEO, Board of Directors, and Executive Leadership Team (ELT). Your responsibilities will include providing comprehensive administrative support, managing complex calendars, and coordinating board and committee meetings. You'll act as a primary liaison, ensuring all executive materials, agendas, and minutes adhere to governance standards. Beyond that, your role will encompass travel management, expense tracking, and maintaining the confidentiality of sensitive information. By embodying professionalism and accountability, you'll help facilitate strategic planning and cross-functional initiatives while keeping the leadership team focused on their priorities. This dynamic position is critical to sustaining a high-performance culture within our community-driven credit union, allowing you to be a trusted partner and culture carrier. Are you a good fit for this Executive Administrative Assistant job? To thrive as an Executive Administrative Assistant at San Antonio Citizens Federal Credit Union, you will need a blend of essential skills and competencies. Strong organizational, prioritization, and time-management abilities are crucial, allowing you to manage multiple priorities effectively and ensure seamless support to the CEO and Executive Leadership Team. Excellent written and verbal communication skills will enable you to handle executive correspondence and facilitate clear information flow. A high level of integrity, discretion, and professionalism is paramount since you will be managing sensitive and confidential information. Proficiency in Microsoft Office and document management tools will be required to prepare executive materials and maintain records efficiently. An associate degree or equivalent experience is necessary, while a bachelor's degree is preferred. Additionally, four to seven years of executive or senior administrative experience, ideally within a financial institution or regulated environment, will support your success in this role. Prior experience supporting executive leadership or a Board of Directors will also be highly advantageous. Knowledge and skills required for the position are: REQUIRED SKILLS AND COMPETENCIES Strong organizational prioritization and time-management skills. Excellent written and verbal communication abilities. High level of integrity discretion and professionalism. Ability to manage multiple priorities and follow through independently. Proficiency in Microsoft Office and document management tools. EDUCATION / EXPERIENCE Associate degree or equivalent experience required bachelor's degree preferred. Four to seven years of executive or senior administrative experience preferably in a financial institution or regulated environment. Prior experience supporting executive leadership or a Board of Directors preferred. Will you join our team? If you think this job aligns with your requirements, then submitting an application is simple. Good luck!

Benefits: Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Permit Administrator & Assistant Dispatcher Employer of Record: Hales‑AC (payroll) Business Unit Served: Right Away Home Services (Hales‑AC - St. Petersburg; Climate Control Services - Boynton Beach; Abraham‑AC - Broward) Location: On‑site - Tampa Call Center (no remote) Schedule: Monday-Friday, 6:30 a.m.-4:00 p.m. (1‑hour unpaid lunch) - non‑negotiable start time (essential function) Compensation: $55,000/year base (non‑exempt; overtime paid for hours over 40/week) + two weeks' vacation per policy FLSA Status: Non‑exempt (overtime‑eligible). Scheduled hours total 42.5/week including a 1‑hour unpaid lunch. About the Role This hybrid role owns permitting and inspection close‑out for HVAC projects across Hillsborough, Pinellas, Pasco, Sarasota, Manatee, Palm Beach, and Broward counties and serves as Assistant Dispatcher for all Right Away Home Services brands. The early start is essential to (1) process prior‑evening sales for same‑day install permits and (2) complete morning dispatch tasks so technicians are ready for first calls before 8:00 a.m. What You'll Do A) Permitting & Compliance (≈70%) Apply for and manage mechanical permits with county/municipal AHJs; pay fees; upload required documentation (e.g., AHRI references, equipment specs, tie‑down details/product approvals, energy/code affidavits, change‑out forms). Notice of Commencement (NOC): coordinate owner signature & notarization, record with the clerk when required, and ensure on‑site posting before the first inspection; track expiration/amendments. Schedule, track, and close inspections (including same‑day/next‑day options where available); resolve red tags by coordinating corrections and re‑inspection; use virtual/video inspection programs where supported. Ensure permit cards/records and any required NOC are available to inspectors in the format each AHJ specifies (some still require on‑site card display). Work fluently in the main Florida portals you'll use weekly: Hillsborough - HillsGovHu Pinellas - Access Portal Pasco - Accela Sarasota - Accela (virtual inspections available for A/C change‑outs) Manatee - Online Services portal Palm Beach County - ePZB Broward (county & cities) - ePermits OneStop/LauderBuild/eTRAKiT (as applicable) Reporting & root‑cause analysis: maintain dashboards for open permits, aging, failed/partial inspections, and top stall reasons (e.g., missing AHRI/NOA, NOC not posted, equipment pairing, access). Deliver a weekly brief to Operations & the GM with actions by location (Hales‑AC, Climate Control Services, Abraham‑AC). B) Assistant Dispatch (≈30%) Start 6:30 a.m. daily to: Assign first‑run calls to the right technicians (skills, territory, warranty/callback vs. billable, profitability/close‑rate), Confirm or reschedule customer appointments, and Close prior‑day jobs in the system with complete notes before 8:00 a.m. so 9:00 a.m. reports are accurate. Board management: keep dispatch boards full by partnering with the Contact Center; prepare outbound call lists (membership visits owed, >12‑month inactive customers, warranty re‑checks, seasonal campaigns) and track outcomes. Quality routing: flag callbacks and red‑tag corrections to the right tech/lead; coordinate parts; leave clear notes for field and management. Closeout discipline: no unclosed jobs after the daily cutoff. KPIs you own: board fill by 7:45 a.m.; zero unclosed jobs by 8:00 a.m.; callback capture/turnaround; first‑call readiness; permit/inspection lead time to scheduled install. What You Bring Required 2+ years HVAC/mechanical or construction permitting experience in Florida (multi‑jurisdiction preferred). Working knowledge of NOC workflows (owner signature, notarization, recording, posting before first inspection) and local inspection scheduling. Proficiency with Florida e‑permitting portals (e.g., Accela/HillsGovHub/ePZB/ePermits OneStop) and Excel/Google Sheets for reporting. Morning execution: reliable 6:30 a.m. start; able to process overnight sales/permits and publish morning updates on time. Clear, concise written notes; professional phone/email with AHJs and customers. Preferred Dispatch experience in HVAC, plumbing, or appliance repair. Familiarity with AHRI certifications, Florida Product Approvals/NOAs, and A2L refrigerant affidavits (where required). Experience with virtual/remote inspections programs (e.g., Sarasota/Palm Beach). Tools You'll Use County/city e‑permitting portals (see list above). Company field‑service/dispatch software, VoIP, texting, email. Excel/Sheets for KPI dashboards and weekly executive summaries. Work Environment & Physical Requirements On‑site in Tampa at 6:30 a.m. daily (essential function) . Occasional intra‑Florida travel (St. Petersburg, Boynton Beach, Broward) for training/agency visits. Ability to lift office files/boxes up to 20 lbs. What Success Looks Like (30/60/90) Day 30: Live dashboards for open/aging permits, pass/fail rates, and top stall reasons by location. Day 60: Standardized change‑out packet templates by county (AHRI/NOA/NOC/owner auth placeholders). Day 90: About Us If you're looking for a fulfilling career in heating and cooling services in St. Pete, Hales AC is the place for you. Since 1986, we've been "The Cool Choice," offering exceptional HVAC services and creating a dynamic work environment for our team members. Who We Are Hales AC is dedicated to providing the highest level of reliable service for our customers' comfort needs, and we extend this dedication to our team. Our workplace is built on integrity, teamwork, and continuous improvement. We believe in investing in our employees, providing ongoing training to keep everyone up-to-date with the latest technology and industry advancements. We are more than just a service provider; we are a community. Hales AC actively participates in Lennox's Feel the Love campaign and supports the Special Olympics, reflecting our commitment to making a positive impact. Why Work With Us At Hales AC, we recognize talent and promote from within, ensuring our team members have ample opportunities for career advancement. We reward hard work and dedication with competitive salaries, great bonuses, and comprehensive benefits. Our supportive and inclusive work environment fosters professional growth and personal satisfaction. What We Offer Career Growth: We believe in nurturing our employees' potential. Many of our team members have advanced into leadership positions, thanks to our commitment to promoting from within. Ongoing Training: All our technicians receive continuous training, ensuring you stay at the forefront of industry advancements and technology. Community Involvement: Be part of a team that values community service and makes a difference through initiatives like Lennox's Feel the Love campaign and supporting the Special Olympics. Supportive Environment: Our friendly and professional team works together to achieve common goals, providing a supportive atmosphere where everyone can thrive. Innovative Products: As a Lennox Premier Dealer, you'll work with high-tech and innovative products, offering cutting-edge solutions to our customers. Join Our Team We're growing and looking for dedicated professionals committed to delivering the best service. If you're passionate about the HVAC industry and want to be part of a supportive, forward-thinking company, Hales AC is the perfect place for you. Join us and build a rewarding career while making a positive impact in the community.

Essential Duties & Responsibilities: Assists with direct supervision of medical center personnel and ensures adequate staffing levels. Evaluates medical center personnel, employee performance, and makes recommendations. Counsels and discipline employees when necessary; monitors productivity levels of personnel. Assists in developing and updating policy and procedure manuals. Assists with processing daily cash reconciliation/ deposits and other reports as necessary and ensures petty cash is accounted and safeguarded. Collects and summits monthly statistical reports to Upper Management for all center services and departments. Assists in developing progressive departmental goals and appropriate measures to ensure timely effective results. Assists in recommending procurement of supplies, equipment, and modifications necessary for practical economical operations. Responsible to comply with on call rotation Assists with analyzing and developing productivity of departments. Analyzes data related to physician's productivity and member services. Works closely with the Marketing Dept. in developing strategies to increase and retain membership. Handles and resolves member complaints and grievances. Ensures that referrals are being issued in a timely manner. Maintains updated documentation of licenses and in-services to comply with regulatory compliance procedures. Maintains open communication with Administrator on daily operational issues. Schedules supervision and staff meetings. Ensures customer satisfaction with all members Supervisory Responsibilities: Oversees the daily work activities of the medical office. May handle or assist with discipline and termination of employees in accordance with company policy. Required Skills/Abilities: Knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Minimum Qualifications: Education and Experience: High school diploma or equivalent required; Associates degree in office administration or related field preferred, not required. At least three years of administrative and clerical experience in healthcare, managed care, Hedis, KPIS, and metrics required. MA Certification, MA work experience is preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift -up to 15 pounds at times. Salary: $45-50K (Compensation based on experience) Benefits: 401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8-hour shift Full-time Remote Work: No Work Location: In person Ability to commute/relocate: Tampa, FL: Reliably commute or planning to relocate before starting work (Required) Education: Associate degree (Preferred) Experience: Microsoft Office: 5 years (Preferred) Medical management: 5 years (Required) Customer service: 10 years (Required)

Touchstone Caregivers provides essential in-home care for seniors, offering personal care, homemaking, respite care, and companionship. We are seeking compassionate and professional CNAs to join our team and provide quality care to our senior clients, while also transitioning into an office assistant role within the agency. Position Locations: St. Petersburg, Tampa, Lutz, Carrollwood, Westchase, South Tampa. Some availability throughout all of Pinellas, Pasco, and Hillsborough counties. Job Overview We are looking for qualified CNAs with a passion for caring for seniors and an interest in office work. This position will start with caregiving duties and transition into office support (50/50 split) with the potential to grow into a full-time office assistant role. Ideal candidates are dependable, reliable, and possess excellent communication skills. Caregiver Responsibilities -Assist clients with medication reminders -Help with ambulation, transfers, and mobility (using appropriate equipment such as walkers, gait belts, Hoyer lifts, etc.) -Provide personal care and hygiene support (bathing, dressing, etc.) -Support physical therapy exercises Plan -prepare meals, with assistance from clients when possible -Shop for clients or accompany them to the store -Perform light housekeeping tasks as needed -Report unusual incidents and respond swiftly in emergencies Office Assistant Responsibilities (part time position) -Use ClearCare software and Microsoft Office (training provided for ClearCare) -Assist in scheduling caregivers and organizing office operations -Support administrative tasks and maintain contractor files (including certifications) -Answer phones and make calls as necessary -Fluent Bilingual REQUIRED (English/Spanish) -Strong multitasking and organizational skills -attention to detail Caregiver Requirements -Proven caregiving experience -CNA or HHA Certification required -CPR Certification required -Knowledge of housekeeping and cooking with attention to dietary needs -Adherence to health and safety standards -Compassionate, respectful, and reliable -Strong time management and communication skills -High school diploma or equivalent -Fluent in English What We Offer -Competitive compensation -Flexible work schedule -Shifts near your location -Sign-up and referral bonuses If you are dedicated to making a positive impact on the lives of seniors and want to be part of a compassionate team, we would love to hear from you. To apply, visit **************************** complete an application or call ************.

Full-time Description We're Hiring! Join a Team That Values Growth, Balance, and Making a Difference. About Us: We are the nation's largest provider of specialty return-to-work services and transitional employment programs. ReEmployAbility's mission is to connect people to a greater purpose so they can have a better life! Our program offers cost-effective return-to-work solutions that not only help manage rising workers' compensation costs but also make a meaningful difference in the lives of injured workers. What We're Looking For: We're searching for motivated individuals who thrive in a team environment and are driven to succeed. You're a great fit if you excel at: Setting goals, tracking progress, and taking initiative to improve performance Collaborating effectively and building strong relationships Thinking creatively to solve problems and generate innovative solutions What We Offer: At ReEmployAbility, we believe in supporting both your personal and professional growth. Here's what you can expect: Positive Company Culture: A supportive environment that prioritizes wellness inside and outside of work Work-Life Balance: Monday-Friday schedule-no weekends! Plus, enjoy paid holidays! Generous Paid Time Off: Including PTO to recharge and refresh Volunteer Time Off: Give back with 16 hours of paid volunteer time per year 401(k) with Company Match: Plan confidently for the future with immediate 100% vesting on employer-matched contributions Comprehensive Benefits: Medical, dental, vision, short-term disability, pet insurance, and more In-Line Tier Promotions: Achieve milestones and move up through clearly defined performance tiers-growth is built into your role! Ready to Make a Real Impact? Join us and be part of a team that values passion, perseverance, and outstanding service. Apply today! FLSA Status: Hourly (non-Exempt), Full-time Supervisor: Team Lead Supervises: None Summary/Objective This position involves receiving, reviewing, and processing referrals from clients for new program participants. The position also requires preparing, editing, and sending complex and sensitive documents to program partners and participants, as well as telephonically following up for status updates. Essential Functions Prepare and send initial correspondence to participants regarding their participation in the Transition2Work program. Provide exceptional customer service when answering the Main telephone line for the company. Learn and understand the process of the Transition2Work program in order to effectively navigate the appropriate routing of the call or issue. Partner across the Service Department to send out correspondence in a timely manner. Send all correspondence in compliance with client directions and jurisdictional requirements. Confirm all jurisdictional and account instructions are followed. When needed, draft and send detailed communication regarding assignments to keep clients informed of the status of their employees. Other duties as assigned. Requirements Strong written and verbal communication. Must have attention to detail. Must be able to multitask, prioritize and meet deadlines with short notice. Accountable and punctual Flexible and adaptable to change Strong phone and computer skills including proficiency in Microsoft Outlook and Word. Problem solving and critical thinking skills Self-motivated individual and entrepreneurial. Display professionalism with co-workers and external parties. Build and maintain professional relationships. The ability to work and comply with all EEOC rules collaboratively, respectfully and to accept constructive criticism from management with dignity and respect. Successfully pass background check Required Education and Experience 1 or more years of customer service experience High School Diploma or equivalent Preferred Education and Experience Bilingual (Spanish/English) Associates Degree or Bachelor's Degree in Business, Communications, or related field Knowledge of the workers' compensation industry Other Individual is required to sit for an extended period of time, stand, walk, talk and hear, use hands and fingers, handle or feel and reach with hands and arms. May also occasionally need to lift or move 0-15 pounds. Specific vision skills for computer usage and written document reading. Anyone who is capable of something can make an impact in the community where they live. ReEmployAbility is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEO Compliance: ReEmployAbility is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act. Salary Description $17.00 - $18.00 per hour

Job DescriptionBenefits: 401(k) 401(k) matching Paid time off We are seeking a full time Real Estate Administrative Assistant. You will be responsible for coordinating real estate related transactions, renovation related project document & permit preparation along with other administrative/general office tasks as assigned for our multifaceted company. Responsibilities: Answering & returning telephone calls including scheduling appointments Setting up new real estate property files Setting up new renovation project files Preparing and submitting permit documents for approval Office contact for clients Verifying document compliance Coordinating real estate transactions Reviewing title commitments and lien searches Starting up Utility Services Obtaining Property Insurance Scheduling Inspections Preparing Documents Helping with other administrative/general office tasks as assigned Qualifications: High level of attention to detail & accuracy Experience with Microsoft & Google word processing & spreadsheet programs Ability to type professional quality documents, letters & emails Ability to work under pressure Ability to multi task Strong organizational skills Experience in real estate transaction coordinating or real estate title insurance processing Other info: This position requires employee to work in-office full time Benefits include 401(K) plan with employer match and paid holidays/vacation Pay starts between $15-$18 per hour based on experience

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

St. Petersburg, FL TempExperts is seeking an Administrative Associate to join a well-established government facility in St. Petersburg, FL. The ideal candidate will bring prior apartment or housing experience with strong administrative skills, and the ability to provide excellent service while maintaining compliance with policies and regulations. Job Overview: Maintain property rentals by advertising and filling vacancies, processing applications, and enforcing lease terms. Support residents and applicants by answering questions, providing leasing information, and ensuring compliance with applicable housing regulations. Prepare, process, and track lease documents, renewals, and related correspondence. Provide administrative support services for the office, department, and executive staff as needed. Assist with preparations for special projects by collecting/analyzing information and preparing reports/documents. Answer and route incoming calls with professionalism and accuracy. Maintain organized records for projects, programs, and confidential files. Develop draft processes and procedures and manage administrative projects as directed. Minimum Qualifications: Associate's degree in Business Management, Accounting, Finance, or related field preferred. 2-3 years of apartment or housing experience is preferred. Knowledge of applicable local, state, and federal housing laws and regulations. Strong organizational, communication, and customer service skills. Valid Florida driver's license. TempExperts is an Equal Opportunity Employer.

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments.