Manager's assistant/administrative assistant jobs in Lowell, MA

Personal Assistant - Real Estate Family Office Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

Under minimal supervision, the Sr AA provides calendar management and advanced administrative support for the director as well as LFE programs, events, and projects. The Sr AA anticipates and initiates actions regarding office operations which require in-depth knowledge of other departments. The role requires interpretation and resolution of highly varied situations and problems. The Sr AA will function as a high-level individual contributor or coordinator of multiple projects. May perform other administrative tasks for the academic area support team that includes coverage of faculty during peak periods or when needs arise. Under minimal supervision, the Sr AA provides calendar management and advanced administrative support for the director as well as LFE programs, events, and projects. The Sr AA anticipates and initiates actions regarding office operations which require in-depth knowledge of other departments. The role requires interpretation and resolution of highly varied situations and problems. The Sr AA will function as a high-level individual contributor or coordinator of multiple projects. May perform other administrative tasks for the academic area support team that includes coverage of faculty during peak periods or when needs arise. Responsibilities: Calendar management - manages daily scheduling, including, but not limited to: Schedules diverse and complex meetings for internal/external constituents, including space reservations and meeting logistics and follow-up, as needed (ordering/managing catering, AV, invitations). Schedules and coordinates logistics for faculty director's speaking engagements with internal and external organizations. Maintains awareness of all projects in faculty director's office and facilitates daily schedule. Communication. Manages information flow to and from the faculty director in an effort to streamline communication.. Reads, researches, and routes correspondence and inquiries with an eye to conserving faculty director's time. Composes, edits, and proofreads correspondence and presentation materials on behalf of the faculty director. Develops and maintains paper and electronic filing and record-keeping systems related to the faculty director's office and the LFE, as well as other normal office processes including maintaining minutes from meetings and initiating changes and updates to manuals and procedures for own area. Responds to inquiries requiring an in-depth understanding of academic area and Institute policies and procedures. Takes ownership of inquiries by providing explanations and instructions, and ensures inquiries are addressed and resolved. Course/Teaching Support: Prepares lectures/course materials, presentations, cases, etc. (compiling, editing, printing/copying, distributing). Oversees TA application process, as needed. Assists in managing waitlist and course enrollments. Assists in managing Canvas site and grading for courses taught by faculty director. Coordinates logistics with guest speakers, as needed. Manages video recording logistics and editing of course lectures, as needed. Travel: Arranges domestic and international travel for guests and research collaborators of the faculty director, including air/train/automobile travel; lodging; ground transportation, etc. Prepares complex itineraries for faculty director and ensures appropriate travel arrangements are made. Prepares and submits expense reports. Collaboration: Works effectively with peers across the Institute to assist the faculty director in interfacing with Institute colleagues and officers and other key partners. Exhibits professionalism in interacting with internal/external constituents. Deals with confidential issues using discretion and sound judgment. Other Duties: Performs other duties related to the administration of the faculty director's responsibilities and in support of the LFE's research, education, and outreach initiatives as assigned or required, including work performed at a lower level, when necessary. Events and Outreach: Plans and coordinates high-profile events such as workshops, seminars, and conferences with timelines that range from weeks to months in advance, typically creating such events from scratch. Requires coordination and input from multiple people/units and can including: finding and contracting a venue, working with caterers, arranging for audio-visual needs, and liaising with speakers and attendees. May represent work area at LFE-hosted events. Maintains faculty director's personal website and those of the LFE. Assists with the LFE's outreach efforts by producing promotional and marketing materials as needed, for example, drafting press releases and preparing/distributing regular newsletters. Research Administration: Researches and prepares draft documentation for grant proposals. Prepares documentation for new projects involving human subjects for COUHES approval and maintains approvals for current/ongoing projects. Assists in processing new appointments for graduate research assistants, research staff, and undergraduate students; liaises with undergraduate and graduate administrators and HR, as needed. Uses desktop publishing programs to assist with formatting research publications for publication submission and review (e.g., LaTeX and Microsoft Word). Finance: Handles purchasing matters and financial transactions, including vendor selection, processing invoices, contracts, and monthly accounts reconciliation. Prepares, processes, and approves purchasing, accounting, and travel forms. Serves a procurement card verifier for faculty director and associate director. Maintains office supplies and equipment inventory, and coordinates new purchases as necessary. Team Support: A member of the staff in the LFE, independently and in cooperation with other team members, including the LFE associate director, provides outstanding internal and external customer service. May assist other faculty and support staff in the academic area, including, but not limited to, support during staff absences and providing coverage on the floor. Implements policies as appropriate. This position makes decisions on issues and priorities for own work area; makes recommendations to solve and resolve highly complex problems. Proposes changes to aid in continuous improvement of office programs, processes, and operations. Qualifications: High school diploma or equivalent required; bachelor's degree preferred. Five years' administrative, executive assistant, or related experience. Experience researching and resolving highly complex problems and proactively developing tools and strategies to meet goals and deadlines. Requires ability to anticipate, prioritize, and work on multiple projects simultaneously. Must be able to work independently and as part of a team with minimal supervision. Keen attention to detail and accuracy in work. Excellent interpersonal and organizational skills and resourcefulness. Excellent verbal and written communication skills, including a strong and poised phone presence and excellent grammar and proofreading ability. High level of flexibility and adaptability. Must be self-motivated, service-oriented, and comfortable working in a fast-paced environment. Must be comfortable interacting with high-visibility executives, highly-motivated students, and leaders of other offices. Diplomacy, good judgment, and discretion with confidential information. Advanced computer software skills required and ability to identify and learn new programs and software skills as necessary. Proficiency with Microsoft Office, WordPress, database management, and desktop publishing software. Knowledge of SAP, Concur, and financial processes, policies, and procedures a plus. Thorough understanding of own work and how it impacts operations across the LFE and academic areas as well as outside own work unit. Occasional travel, evening, and weekend work required. Ability to multitask and manage competing priorities while meeting deadlines and maintaining high standards of accuracy and quality. Collaboration with others while respectfully advancing organizational goals and achieving desired outcomes. Ability to manage ambiguity, anticipate needs, adapt quickly to complete tasks, and solve challenges that develop.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Carney, Sandoe & Associates is the largest educational recruitment firm working to help K-12 independent, private, charter, and like-kind (non-public) schools nation and worldwide hire the best teachers, administrators, coaches, and leaders. Since 1977, we've “made the match” for more than 40,000 job seekers and over 1,500 schools. A little about us: We're passionate about education and finding the best teachers, staff, and leaders to run K-12 independent schools. Many of us come from education backgrounds. We value diversity, equity, inclusion, and belonging - both within our organization and in support of the schools we partner with. We take innovation seriously, but we also focus heavily on the importance of building relationships. We love what we do and we work hard. We also love to laugh. We're a driven, collaborative team working at the intersection of education and business, and we're looking for an energetic Operations Assistant. What You'll Do: Answer phones and provide professional, friendly customer service. Assist with special projects. Handle administrative and clerical tasks, including database work. What We're Looking For: Bachelor's degree (required). Customer service experience (internship or part-time experience counts!). Strong attention to detail and organizational skills. Proficiency in Excel, Word, and various database tools. Professional demeanor, sense of humor, and hard working. Why You'll Love It Here: Hybrid work schedule (combine in-office collaboration with remote flexibility) Opportunity to learn the business side of education Supportive, ambitious team environment Employment Type: Entry-Level. Full-Time preferred, but open to part-time. Compensation: $20/hour 💡 Pro Tip: Research our company before writing your cover letter - it might just give you an edge in securing an interview! Carney, Sandoe & Associates does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

CastleGate Forwarding (CGF) is a rapidly growing freight forwarding start-up within Wayfair, moving containers across the globe to Wayfair's shelves and elsewhere. We offer a full suite of shipping services (Asia consolidation, ocean freight, drayage, customs brokerage, cargo insurance, etc.) that aims to provide Wayfair suppliers with competitive and convenient logistics solutions. The Senior Associate Salesforce Administrator is a trusted advisor and hands-on expert who ensures Salesforce operates as a strategic enabler of business growth. In addition to maintaining the platform, this role contributes to CRM strategy, governance, and innovation, working cross-functionally to align Salesforce with organizational objectives. The Senior Associate is expected to anticipate business needs, influence platform direction, and drive adoption and efficiency across teams. What You'll Do * Partner with business leaders to define and refine the Salesforce roadmap, ensuring alignment with company priorities and future growth. * Act as a steward of CRM strategy, proposing enhancements that improve scalability, efficiency, and customer experience. * Contribute to the governance framework, defining standards for data quality, change management, and system usage. * Evaluate new Salesforce features and AppExchange solutions, providing recommendations to leadership on adoption. * Act as a liaison between business stakeholders and IT/Development teams, ensuring Salesforce initiatives are integrated with broader digital strategy. * Analyze usage trends, adoption metrics, and ROI of Salesforce initiatives to guide executive decision-making. Manage user administration, profiles, permission sets, roles, and security policies. * Design, build, and optimize declarative automations (Flows, Validation Rules, Approval Processes). * Create advanced reports, dashboards, and analytics to provide actionable insights for leadership, while maintaining data integrity, leading data cleansing, deduplication, imports/exports, and audits. * Oversee sandbox and release management processes, ensuring structured testing and deployments. * Develop and maintain documentation, playbooks, and training materials. Train end-users and promote adoption through best practices and enablement sessions. What You'll Need * 3-5 years of Salesforce administration experience in a growth-oriented environment with knowledge of Sales Cloud, Service Cloud, or CPQ. * Salesforce Administrator certification required; Advanced Administrator or Platform App Builder preferred. * Experience in DevOps tools (Copado, Gearset) and Agile practices. * Proven ability to translate business strategy into Salesforce capabilities. * Strong understanding of CRM governance, data strategy, and change management. * Excellent communication skills with the ability to influence stakeholders at all levels and experience participating in roadmap planning sessions or steering committees. * Experience building partnerships with business leaders to shape Salesforce strategy. * Strong sense of prioritization of internal and external deliverables, where goals and conditions may be evolving. Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form. Need Technical Assistance? For more information about applying for a career at wayfair, visit our FAQ page here. About Wayfair Inc. Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking. No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic. Your personal data is processed in accordance with our Candidate Privacy Notice (***************************************** If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at *********************************.

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Neurological Clinical Research Institute (NCRI) develops, designs, supports and manages innovative observational and interventional trials for neurological disorders. This fast paced institute has an impressive record of efficiently organizing, overseeing, coordinating, and conducting small and large multi-center, international clinical trials. The mission of the NCRI is to accelerate translational research in neurological disorders through initiating and testing novel therapies. The NCRI also serves as a Coordinating Center for the Northeast ALS Consortium (NEALS), a non-profit, research consortium committed to the cooperative implementation, timely completion, analysis, and reporting of clinical trials and other research studies aimed at improving patient care and understanding of the disease process of Amyotrophic Lateral Sclerosis (ALS). Under supervision of the Office Manager, the Senior Administrative Assistant will provide operational support to allow for the Project Management group to function smoothly on a day-to-day basis, along with direct supervision of administrative staff that support the Project Management team. In addition, this person will act as the assistant Office Manager in entering payroll (UKG) for NCRI employees, as well as manage operational aspects of meeting planning and execution. They will work independently, receiving minimal supervision, possess expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of NCRI. The position requires a high degree of flexibility, the ability to prioritize tasks, independence, and a willingness to participate in multiple activities and provide support by working with the team. Qualifications Provide administrative support for project management-related infrastructure activities related to the Healey Platform Trial, including: Supporting the NCRI leadership team as the liaison to the Healey & AMG Center administrative team Create communication and outreach plans that include newsletters, email materials, and press releases Oversee the governance of the trial, including but not limited to, Executive Committee, and updating and maintaining conflict of interest forms and trackers Planning, attending, and assisting with logistical activities for the Platform Trial Regional meetings. Coordinating any other in-person meetings between the leadership team and external vendors. Assist with operational aspects of meeting planning (investigator/training meetings) to include: Planning, executing, and overseeing all financial aspects (i.e, staying within budget and managing travel reimbursements as needed). Assist the Office Manager in developing training materials for administrative team members, and perform other related duties that arise Provide direct administrative support to the Healey Platform Trial: General administrative support to the Platform Trial projects (e.g., electronic file organization, shared drive organization, formatting project documents, general project communications/calendar) Planning for face-to-face conferences, scheduling team meetings and conference calls, ordering supplies for the team, and providing some research and network-related support as needed. Operational support to the Healey Platform Trial's weekly teleconferences, in-person meetings, and center webinars. General Administration Maintains licenses throughout the department to include: Smartsheet, DocuSign, etc. Maintains calendar and calendar items for assigned projects. Organizes, schedules, and reserves conference rooms for weekly team operations meetings. Supports planning and travel logistics of network-related meetings and conferences. Orders special equipment, office supplies, customized materials, computer/software, and accessories on an ad hoc basis. Coordinates, types, proofreads, and edits letters, memos, meeting minutes, reports, manuscripts, correspondence, grant proposals, protocols, and other related documents at the highest level of proficiency. Reviews mail (including email), answers when appropriate, and/or forwards to appropriate persons. Troubleshot routine/non-routine problems and takes measures to correct/handle issues. Project Coordination Conducts literature searches and web searches, and organizes findings May be required to provide reports on various activities related to Project Management (i.e., Standard Operating Procedures (SOP) version tracking, staff training, etc.). Assists with manuscript/abstract/poster preparations and submissions for conferences, including formatting references, proofreading, graphics, slides, and other tasks Incorporates data from existing information into spreadsheets/databases in an organized and presentable format. Personnel Management May assist in interviewing potential candidates and hiring new administrative staff to support the Project Management team Takes primary responsibility for providing orientation and training for new hires Maintains a safe environment for visitors and staff Reviews the appropriate use of equipment, supplies, and physical facilities; holds staff accountable for safe and efficient practice May be required to provide reports on various activities related to Project Management (i.e., Standard Operating Procedures (SOP) version tracking, staff training, etc.). Other duties assigned and within the scope of the role SKILLS/ABILITIES/COMPETENCIES REQUIRED: Excellent organizational and management skills Strong analytical and computer (MS Office) skills Independent judgment and problem-solving skills Careful attention to detail Excellent interpersonal and communication skills Ability to directly manage new members of the NCRI Project Management administrative staff Ability to work with outside vendors to plan and operationally manage administrative aspects of the annual NEALS meeting and other project study-related meetings (investigator training meetings, etc) Ability to understand and assist with budgetary aspects of meeting planning, including management of travel reimbursements for attendees Ability to work well under pressure and under a deadline Ability to handle sensitive information Ability to work independently and flexibly, but as part of a team Strong professionalism EDUCATION: High School Diploma required, associate degree or bachelor's degree preferred. EXPERIENCE: Minimum of 3-5 years of related office experience required. Experience in a clinical research setting strongly preferred FISCAL RESPONSIBILITY: Works closely with the Office Manager and Grant Administrator to stay within the budget of meeting planning, managing travel reimbursements WORKING CONDITIONS: Hybrid-fixed schedule Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.43 - $29.21/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together. The Crown Is Yours As a Senior Administrative Assistant, you'll play a pivotal role in keeping our fast-moving leadership team focused and efficient. In this dynamic position, you'll provide high-level support to VP and SVP leaders, managing complex calendars, coordinating travel, and ensuring seamless communication across teams. You'll be trusted with sensitive information, quick decision-making, and the autonomy to solve problems before they surface. If you thrive in fast-paced environments and enjoy being two steps ahead, this is your opportunity to make a direct impact. What you'll do as a Senior Administrative Assistant * Manage complex executive calendars, strategically prioritizing and resolving scheduling conflicts across multiple time zones. * Coordinate all aspects of domestic and international travel and process related expense reports. * Plan and execute meetings and events-virtual, hybrid, and in-person-including logistics, tech setup, catering, and materials. * Keep leadership informed of critical deadlines, deliverables, and meeting prep with timely updates and follow-ups. * Collaborate closely with the Senior Leadership Team, cross-functional partners, and fellow Executive Assistants to ensure alignment. * Respond to shifting priorities with sound judgment and efficiency. * Provide backup support for other Executive Assistants as needed. What you'll bring * At least 4 years of experience supporting senior leaders in high-growth, fast-paced environments. * Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint. * Strong organizational skills, attention to detail, and a proactive, solutions-oriented mindset. * High emotional intelligence and professionalism, especially in high-pressure situations. * Flexibility to adapt and reprioritize on the fly, with a "no task too small" mindset. * Based in the Boston area with the ability to work a hybrid schedule and be in-office as needed. * Willingness to support leadership outside standard business hours when required. #LI-SW1 Join Our Team We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role. The US hourly rate for this full-time position is 30.00 USD - 37.50 USD, plus bonus, equity, and benefits as applicable. Our ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

What is the Position? Evercore ISI is looking for an Administrative Assistant to help support a team of 5 senior salespeople and 3 traders. The ideal candidate is a highly motivated and organized individual with a strong work ethic, excellent communication skills and a positive attitude. Teamwork and responsiveness are key but working independently is also essential. This individual should be able to multi-task in a fast-paced environment and be comfortable working with all members of the Sales, Trading, Research. Events and the administrative teams. This position is in Boston. Primary Responsibilities: * Supporting Sales in day-to-day client interaction * Coordinating marketing and corporate access events * Recording and updating client interactions in Client Relationship Management tool * Ensuring client reporting accuracy and submission in a timely manner * Managing schedules for the sales team * Arranging travel and entertainment (international and domestic) * Answering phones for salespeople * Hours: Approximately 8:00am - 5:00pm Specific Qualifications: * Ability to prioritize multiple tasks with attention to detail * Excellent communication and interpersonal skills * Strong organizational skills * Industry exposure is a plus, but not required * Technologically savvy including proficiency in Microsoft Office, Zoom and familiarity with CRM systems * Knowledge of Concur & Workday is strongly recommended Expected Base Salary Range: $95,000 - 100,000 In addition to a competitive base salary, employees may be eligible to receive a discretionary bonus. Evercore also offers a variety of benefits and programs, subject to eligibility. These include, but are not limited to: * Medical, prescription, dental, and vision insurance, including healthcare savings and reimbursements accounts * 401(k) Retirement Plan * Life and disability insurance, including additional voluntary financial protection insurance * Well-being resources and programs, including mental health and mindfulness programs, digital wellness platforms, well-being events, and targeted on-site health services * Family-building and family-support benefits * Paid parental, caregiver, marriage and bereavement leave * Commuter benefits, health club membership discounts, and other corporate discounts * Paid holidays, vacation days, personal days, sick days, and volunteer opportunities About Evercore: Evercore (NYSE: EVR) is a premier global independent investment banking advisory firm. We are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders - including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals. Founded in 1995, the Firm is headquartered in New York and maintains offices and affiliate offices in major financial centers in North America, Europe, the Middle East, and Asia. For more information, please visit ***************** Inclusion and Equal Opportunity Employment: Evercore is an equal employment opportunity employer and does not discriminate against individuals because of actual or perceived race, color, creed, religion, sex, pregnancy, national origin or ancestry, mental or physical disability, age, veteran status, military status, citizenship status, sexual orientation, gender identity or expression, genetic information, or immigration or citizenship status, or any other characteristic protected by applicable law (referred to as "protected status"), in accordance with applicable federal, state and local laws.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8 am to 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3071 Fitchburg Primary Care This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination * Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. * Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. * Assists with new patient intake, including collecting demographic and insurance information. * Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service * Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. * Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. * Serves as liaison between patients, families, and caregivers to promote timely and effective communication. * Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence * Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. * Proofreads and edits materials for grammar, spelling, format, and style. * Composes or prepares standard letters and forms for review. * Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support * Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. * Makes travel arrangements for conferences, meetings, and other events. * May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing * Collects patient copayments, processes payments, and maintains records for daily deposits. * Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem relat Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. ed priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

Senior Admin Assistant needs 3-5 years experience Senior Admin Assistant requires: Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position Calendaring Travel coordination MS Office good HR Senior Admin Assistant duties: Process interview scheduling transactions including but not limited to the following: Support candidate communications. Schedule interviews in Workday and Outlook Schedule seminars and recruiting activities (as appropriate) Assist candidates with travel authorization as needed. Supporting and managing a positive candidate experience Support to hiring managers

Job DescriptionSalary: The Progeria Research Foundation is a busy, growing non-profit organization located in Peabody, MA that seeks a full-time, highly motivated, organized Office Manager and Executive Administrative Assistant. The Progeria Research Foundation (PRF) is the only organization in the world dedicated to discovering treatments and cure for Progeria, through medical research, outreach and education. Progeria is a rare, fatal rapid-aging disease that afflicts children worldwide who, without treatment, die at an average age of 14.5 years. PRF has been the driving force behind every scientific milestone, includingthe Progeria gene discovery and the first-ever Progeria drug treatment. Please visit our website to learn more about Progeria and PRF at ************************* Be part of our exciting mission to find the cure for these inspiring children! The successful candidate must be energetic and enjoy working within a small environment that is mission-driven and results-driven. The ideal candidate must be able to independently multi-task effectively, have excellent verbal and written communication skills, the ability to exercise good judgment in a variety of situations, have strong administrative, project management and organizational skills, and maintain a balance among multiple priorities. This role specifically includes, but is not limited to, the following responsibilities: Provide administrative support to Executive Director (ED) Calendar management including scheduling and coordinating meetings Prepare and edit communications, such as memos, emails, reports and other correspondence Conduct research in a timely manner as directed Arrange travel for ED Responsible for efficient office operations, including monitoring and maintaining office supplies inventory; office maintenance and coordinating phone coverage Manage and maintain office calendar, tracking staff meetings, and employee work schedules Serve as the first point of contact for all outside calls and inquiries Coordinate logistics and assist with distribution of materials for quarterly meetings of Board of Directors, Development Committee, Finance Committee and Public Awareness Committee Coordinate bi-weekly staff meetings Design and implement filing systems and ensure filing systems are maintained and current Manage and coordinate volunteers for mailings and other office projects Responsible for picking up mail from the post office, opening, sorting, and distributing incoming correspondence, as well as managing and preparing all outgoing mail Provide assistance to colleagues and contribute to team effort through other tasks as needed Qualifications: Five years experience providing administrative support at an executive level Excellent verbal and communication skills Project management experience Proficient in appropriate software including but not limited to: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Adobe), and video conferencing software (Zoom, Teams) Associate or Bachelors degree Salary and Benefits information available after initial screening.

The Department of Children and Families (DCF) seeks a highly organized and detail-oriented Executive Assistant. The selected candidate will provide administrative support to the Deputy General Counsel, the Director of Fair Hearings, and the Fair Hearing Unit as a whole. The ideal candidate will provide high-quality, professional customer service, and maintain efficient office operations. The selected candidate will ensure the office systems, agency procedures, and practices are well organized and administered effectively. Duties and Responsibilities (these duties are a general summary and not all inclusive): * Responsible for review and scheduling of all fair hearing requests in accordance with regulations. * Ensures Fair Hearing information, including requests for hearings and appeals from hearings, are entered into the DCF database (iFamilyNet). * Supports the day-to-day operational needs of the Fair Hearing Unit and its related functions, including processing Fair Hearing decisions in accordance with DCF regulatory time frames when needed. * Oversees incoming and outgoing correspondence for the Fair Hearing Unit, including scanning and uploading correspondence to DCF database as necessary. * Assists with technical assistance activities, including updating procedure manuals and updating and archiving Fair Hearing files. * Assists in tracking and processing fair hearing files and records, document requests and subpoenas. * Reviews and assists in analyzing Fair Hearing Unit data and preparing data reports as necessary, including monthly statistics. * Responds to external agency requests for information, under the direction of the Director. * Provides exceptional customer service to the consumers/Appellants/attorneys and assists in resolving consumer complaints and staff questions. * Maintains a working relationship with the staff within the Fair Hearing Unit, Office of the General Counsel and Area Office Staff. Coordinate scheduling with Area Office Staff. * Manages calendar and coordinate meetings for the Director of Fair Hearings as needed. * Other responsibilities as assigned by the Director of the Fair Hearing Unit. Preferred Qualifications: * At least two (2) years of administrative experience in government, corporate or law firm environment * Excellent interpersonal and communication skills with the aptitude to work independently and collaborate with multiple staff. * Excellent attention to detail. * Skilled in preparing general reports, using charts, graphs, and tables. * Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel, and Power Point, as well as Adobe and ability to learn new computer applications and software. * Ability to exercise sound judgment and discretion in handling confidential information. * Excellent time management skills and proficiency in giving precise written and oral instructions About the Department of Children and Families: The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning. For more information about our agency and programs visit: **************** Pre-Hire Process: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit **************************** Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at ************** and select option #4 First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

The Clinical Assistant is responsible for direct care provided to patients and for contributing to efficient operations in the patient care environment. Direct patient care activities include, but are not limited to, obtaining vital signs, drawing and collecting blood samples and assisting nursing/medical staff in performing invasive procedures, such as bone marrow aspirates. Indirect patient care activities include those that support clinic operations such as ordering and stocking clinical supplies and patient education materials, transporting patients and specimens as needed, and monitoring the environment of care. This position's work location is onsite, full-time on campus in Chestnut Hill- Newton, MA. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities * Ensures proper patient identification and maintains patient safety, privacy, confidentiality and follows guidelines under HIPAA. * Obtains and records vital signs, pain screens, weights and heights accurately into Electronic Medical Records (EMR). Reports changes and/or abnormalities in vital signs; findings that are outside of defined parameters; and changes in patient's conditions to the nursing/medical staff in a timely manner. * Obtains specimens (urine, stool, sputum, etc.) and ensures accurate labeling in presence of patient. Instructs patients/family members in collecting specimens. * Performs phlebotomy and EKG as applicable and is competent in the two patient identifier practice. * May precept with specific training. * Assists with disease center specific procedural needs as applicable. * Transports patients, medical records, specimens, blood components, equipment and supplies in accordance with Institute policy. * Ensures that all patients on schedule are accounted for and communicate with providers/patients and colleagues as to approximate wait times. * May be required to assist with research specific patient data entry as required. * Assures that all clinical areas have an adequate stock of medical supplies, equipment, and forms. * Assist with medical record preparation. * Properly cleans and maintains equipment and patient care environment. * Maintains a working knowledge of current computer systems used in clinical areas. * Understands and utilizes the telephone/pager systems, including text paging staff, call system and emergency response system. * Provides proactive instruction and time expectations to patient and family. * Communicates patient and family status difficulties and concerns to appropriate staff. * Attends mandatory training and education sessions, completes mandatory annual competency assessments and follows Institute policies. * Accepts additional responsibilities based on the changing needs of patients, families, staff and unit. * Lead is responsible for overall patient flow in collaboration with nursing leadership. Adjusts staff assignments to meet volume fluctuations across the entire department. Duties may include: * Precepts new hires when applicable and informs managers of training needs. Makes recommendations for ongoing education. * Functions as a task expert and models active participation in quality improvement/process improvement initiatives and projects. * Possesses a level of independence requiring knowledge of multiple disease specific programs. * Develops strong relationships with providers and communicates effectively with team. * Participates in QI audits as directed. * Obtains and orders supplies and equipment when needed. * May be required to lead topics at staff meetings. * Acts independently to determine methods and procedures on new or special assignments and may function in a supervisory role in providing workflow direction to Clinical Assistants. SUPERVISORY RESPONSIBILITIES: Yes Qualifications * High School Diploma or GED required; college coursework preferred. * Clinical Qualification: * Completion of an accredited Medical Assistant Program inclusive of an externship; or * 1 year of experience in a Medical Assistant, Clinical Assistant, Certified Nursing Assistant or related clinical role (i.e. Emergency Medical Technician, Clinical role with military environment or Emergency department technician experience). * In some cases, Nurse Students in an accredited Bachelor's program with at least 2 completed clinical rotations may be considered. * Phlebotomy certification may be preferred based on location (Yawkey 2, Satellites). * Applies Institute policies and procedures to resolve routine issues. Works on problems of limited scope. Builds stable working relationships internally. * BLS Certification required within 60 days of hire * 3 years of equivalent experience in a medical setting. * Having wide-ranging experience, uses technical concepts and Institute objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Networks with key contacts outside own area of expertise. * BLS Certification required within 60 days of hire KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Excellent organizational, communication and interpersonal skills. * Ability to work as an effective member of an interdisciplinary team. * Ability to function in a busy work setting with patients with complex needs. * Demonstrates proficiency in technical skills. * Demonstrates respectful and courteous behavior toward peers, co-workers, visitors and management. * Demonstrated expertise as procedural duties for assigned area as well as the skill to critical think of how procedural flow impacts operations. * Demonstrated independent clinical skills and judgment. * Exceptional customer service skills. * Exhibits the core values of the Institute: Impact, Excellence, Compassion and Respect and Discovery. Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $26.33/hr - $33.16/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Neurological Clinical Research Institute (NCRI) develops, designs, supports and manages innovative observational and interventional trials for neurological disorders. This fast paced institute has an impressive record of efficiently organizing, overseeing, coordinating, and conducting small and large multi-center, international clinical trials. The mission of the NCRI is to accelerate translational research in neurological disorders through initiating and testing novel therapies. The NCRI also serves as a Coordinating Center for the Northeast ALS Consortium (NEALS), a non-profit, research consortium committed to the cooperative implementation, timely completion, analysis, and reporting of clinical trials and other research studies aimed at improving patient care and understanding of the disease process of Amyotrophic Lateral Sclerosis (ALS). Under supervision of the Office Manager, the Senior Administrative Assistant will provide operational support to allow for the Project Management group to function smoothly on a day-to-day basis, along with direct supervision of administrative staff that support the Project Management team. In addition, this person will act as the assistant Office Manager in entering payroll (UKG) for NCRI employees, as well as manage operational aspects of meeting planning and execution. They will work independently, receiving minimal supervision, possess expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of NCRI. The position requires a high degree of flexibility, the ability to prioritize tasks, independence, and a willingness to participate in multiple activities and provide support by working with the team. Qualifications Provide administrative support for project management-related infrastructure activities related to the Healey Platform Trial, including: * Supporting the NCRI leadership team as the liaison to the Healey & AMG Center administrative team * Create communication and outreach plans that include newsletters, email materials, and press releases * Oversee the governance of the trial, including but not limited to, Executive Committee, and updating and maintaining conflict of interest forms and trackers * Planning, attending, and assisting with logistical activities for the Platform Trial Regional meetings. * Coordinating any other in-person meetings between the leadership team and external vendors. Assist with operational aspects of meeting planning (investigator/training meetings) to include: * Planning, executing, and overseeing all financial aspects (i.e, staying within budget and managing travel reimbursements as needed). Assist the Office Manager in developing training materials for administrative team members, and perform other related duties that arise Provide direct administrative support to the Healey Platform Trial: * General administrative support to the Platform Trial projects (e.g., electronic file organization, shared drive organization, formatting project documents, general project communications/calendar) * Planning for face-to-face conferences, scheduling team meetings and conference calls, ordering supplies for the team, and providing some research and network-related support as needed. * Operational support to the Healey Platform Trial's weekly teleconferences, in-person meetings, and center webinars. General Administration * Maintains licenses throughout the department to include: Smartsheet, DocuSign, etc. * Maintains calendar and calendar items for assigned projects. * Organizes, schedules, and reserves conference rooms for weekly team operations meetings. * Supports planning and travel logistics of network-related meetings and conferences. * Orders special equipment, office supplies, customized materials, computer/software, and accessories on an ad hoc basis. * Coordinates, types, proofreads, and edits letters, memos, meeting minutes, reports, manuscripts, correspondence, grant proposals, protocols, and other related documents at the highest level of proficiency. * Reviews mail (including email), answers when appropriate, and/or forwards to appropriate persons. * Troubleshot routine/non-routine problems and takes measures to correct/handle issues. Project Coordination * Conducts literature searches and web searches, and organizes findings * May be required to provide reports on various activities related to Project Management (i.e., Standard Operating Procedures (SOP) version tracking, staff training, etc.). * Assists with manuscript/abstract/poster preparations and submissions for conferences, including formatting references, proofreading, graphics, slides, and other tasks * Incorporates data from existing information into spreadsheets/databases in an organized and presentable format. Personnel Management * May assist in interviewing potential candidates and hiring new administrative staff to support the Project Management team * Takes primary responsibility for providing orientation and training for new hires * Maintains a safe environment for visitors and staff * Reviews the appropriate use of equipment, supplies, and physical facilities; holds staff accountable for safe and efficient practice * May be required to provide reports on various activities related to Project Management (i.e., Standard Operating Procedures (SOP) version tracking, staff training, etc.). Other duties assigned and within the scope of the role SKILLS/ABILITIES/COMPETENCIES REQUIRED: Excellent organizational and management skills * Strong analytical and computer (MS Office) skills * Independent judgment and problem-solving skills * Careful attention to detail * Excellent interpersonal and communication skills * Ability to directly manage new members of the NCRI Project Management administrative staff * Ability to work with outside vendors to plan and operationally manage administrative aspects of the annual NEALS meeting and other project study-related meetings (investigator training meetings, etc) * Ability to understand and assist with budgetary aspects of meeting planning, including management of travel reimbursements for attendees * Ability to work well under pressure and under a deadline * Ability to handle sensitive information * Ability to work independently and flexibly, but as part of a team * Strong professionalism EDUCATION: High School Diploma required, associate degree or bachelor's degree preferred. EXPERIENCE: Minimum of 3-5 years of related office experience required. Experience in a clinical research setting strongly preferred FISCAL RESPONSIBILITY: Works closely with the Office Manager and Grant Administrator to stay within the budget of meeting planning, managing travel reimbursements WORKING CONDITIONS: Hybrid-fixed schedule Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.43 - $29.21/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Become an integral part of Asset and Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Asset and Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

As a Senior Portfolio Management Assistant, you will provide operational, analytical, and general administrative support to a team of equity portfolio managers. Key Responsibilities We're looking for a diligent problem solver to join our team of Portfolio Management Assistants in Boston, MA. The person who will be successful in this role will be someone who thrives in a fast-paced environment, takes initiative, is a continuous learner, and is able to prioritize tasks for themselves and others. What you'll do: Work closely with several portfolio management teams to support the foundational aspects of portfolio construction and implementation, including: Monitoring portfolio cash and holdings Accurately entering equity trade orders into investment systems, Providing daily, monthly, and quarterly portfolio reporting Ensuring that portfolios align with client guidelines and applicable regulations. Act as the primary point of contact between portfolio management teams and internal business partners (Compliance, Operations, Technology, etc.). Troubleshoot issues, lead portfolio management teams through operational and technological changes and participate in platform implementation activity. Provide basic administrative support for portfolio management activities, including travel arrangements, expense reporting and scheduling meetings. What you'll like about the role: Opportunity to gain exposure to equity investing or other aspects of the asset management business, as your interests dictate Making an impactful contribution to the success of the team and helping clients to achieve their investment goals An organization with ongoing dedication to Diversity, Equity, and Inclusion A working climate that values and supports varied perspectives and cultures Required Qualifications Bachelor's degree or equivalent work experience Strong interpersonal skills with the ability to collaborate with multiple teams at multiple levels Curiosity in financial markets, the asset management business and leadership competencies Experience with Microsoft Office, an interest in programming languages and an ability to quickly learn specialized investment systems Attention to detail, accuracy, and timeliness A collaborative can-do attitude About Our Company We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world. Base Pay Salary The estimated base salary for this role is $71,900- $90,000 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances. Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law. Full-Time/Part-Time Full time Exempt/Non-Exempt Non-Exempt Job Family Group Investment Management Line of Business AMINV US Asset Management

Quantum Machines is a global leader in control systems for quantum computing, a field on the verge of exponential growth. Our innovative hardware and software mark a groundbreaking approach in quantum computer control, scaling from individual qubits to expansive arrays of thousands. At the core of QM lies a passionate and ambitious team committed to reshaping the construction and operation of quantum computers. Our work is fueled by a deep understanding of customer needs, driving us to deliver unparalleled solutions in this revolutionary field. We are looking for a highly experienced Support Engineer with hands-on lab experience who embodies ambition and positivity. Someone who can passionately take ownership of their responsibilities, collaborating effectively with remote teams to not only meet but exceed our objectives and fulfill the evolving needs of our expanding customer base. Responsibilities: * Own and provide end-to-end support to our global customers * Communicate and troubleshoot with the customer to understand the real issue and identify its root cause. This requires understanding the customer's experiments and setup across various quantum modalities * Investigate and digest the issue in-house and work closely with the R&D teams to solve the issue and obtain a long-term solution * Suggest and communicate a workaround to the user * Research and identify solutions to recurrent software and hardware issues * Manage ongoing communication and ensure customer satisfaction * Gain a deep understanding of our ever-evolving, state-of-the-art quantum control system. * Maintain a profound understanding of the system's known issues * Support hardware installations * Travel globally to customer sites and resolve issues * Document technical knowledge and issue resolution procedures Requirements * MSc or equivalent in experimental physics, with hands-on experience - Must * Proficiency in Python - Must * Experience with working in a Linux environment - Advantage * Basic knowledge of IT and specifically computer networks - Advantage * Passionate about technology and able to dive into new technologies quickly * Independent, responsible, self-motivated with a can-do attitude, who loves to solve problems * Excellent verbal and written skills in English Preferred Skills