Manager's assistant/administrative assistant jobs in Maitland, FL - 79 jobs

Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career Sr. Administrative Assistant / Office Manager (Onsite) Compensation: $60,000-$70,000 (based on experience) A fast-growing organization is seeking a proactive SR. ADMINISTRATIVE ASSISTANT to support the CEO and Senior Leadership Team. This is a true admin role for someone who thrives in a fast-paced, in-office environment and can confidently keep up with a decisive, high-energy executive. You'll support multiple executives while owning day-to-day administrative operations and office management. What You'll Do Manage complex calendars, meetings, and travel for the CEO and senior leaders Build executive-ready PowerPoint presentations using data from Excel (town halls, leadership updates) Use Excel to support budgets, project plans, and travel itineraries Coordinate domestic travel and occasional client-site visits with the CEO Serve as a key liaison for internal and external stakeholders Plan and execute leadership meetings, offsites, and events Prepare confidential correspondence, reports, and presentations Process expenses, track action items, and manage follow-ups Own office management duties and partner with Facilities Support special projects for senior leadership, Board members, and lenders What You Bring 5+ years of experience supporting senior or C-suite leaders Strong Excel skills (pivot tables preferred) and excellent PowerPoint skills Experience turning data into polished executive presentations Office management experience Highly organized, proactive, and able to move quickly Positive, professional, and comfortable with constant communication Enjoys working onsite 5 days per week Apply today through Tews Company to learn more! TEWS partners with leading companies for professionals at all stages of their careers. Whether you're building your experience or ready to take on new challenges, we're here to help you succeed.

The Third Assistant Engineer is responsible for upkeep and maintenance of the vessels' engineering plant as well as supervision of engineering department members. Duties and Responsibilities: Maintenance and operation of vessel systems within legal requirements of USCG, FCC and other pertinent regulatory agencies. Participate in the safe operation of the vessel as required within USCG regulations. Report any problems to the Chief Engineer immediately. Understudy the Chief Engineer and be able to act in his absence. Perform all duties and responsibilities normally expected of a vessel's Third Assistant Engineer. Operate the vessel appropriate to the parameters of the IMO-HSC. Perform daily/weekly/monthly preventative maintenance as per maintenance schedule. Properly stock and inventory the vessel's spare parts. Properly process and pump sewage and oily water tanks when needed. Assist shore technicians as needed. Maintain daily logs. Make emergency repairs when needed. Maintain a safe and clean engine room. Train new engineers as required. Ensure that performance and behavior of engineers meets legal and professional requirements. Conduct drills with Marine and Non-marine crew as directed by the Master or with engineering crew. The majority of work is performed in a Marine environment in both indoor and outdoor conditions with exposure to various temperatures and weather conditions, along with moderate to loud noise levels. The Marine operation is subject to varying levels of motion, movement, and vibration. The Third Assistant Engineer both lives and works onboard a vessel, on a rotational basis, generally for 56 Days on - 56 Days off (+). Other job duties as assigned Requirements & Qualifications: High School Diploma or Equivalent required. Bachelor's degree preferred from maritime academy, or in related field, or equivalent experience. Third Assistant Engineer Unlimited Horsepower USCG License. STCW 95 Certificate A valid Transportation Workers Identification Credential (TWIC) Have and maintain a valid U.S. Passport. Computer literacy in Microsoft office software. Ability to use independent judgment and discretion to develop and execute innovative solutions to engineering problems. Possess and demonstrate superior mechanical, electrical, hydraulic, electronic, and other skills exercised in engineering management of a large motor vessel. Demonstrate appropriate management and administrative skills. Utilize proven training and mentoring techniques. Possess a thorough understanding of all-pertinent regulations and laws. Communicate clearly and effectively both orally and in writing. Logically and independently plan, organize, and complete work assignments. Demonstrate well-developed inter-personal skills. Set and achieve high standards of performance. Demonstrate initiative and be able to make progress on multiple assignments under time constraints. Possess excellent analytical, problem-solving, critical thinking and decision-making skills Five years' experience as Marine Engineer demonstrating the ability to handle increasing levels of responsibility. High Speed passenger vessel experience preferred. Water Jet Experience preferred. Specific training and experience in management of major on-board systems by type and brand. Excellent career record in the marine industry. Maintain compliance with USCG physical standards. Ability to stand and walk on nearly a constant basis; ability to work long hours each day. Ability to bend, rotate and reach frequently. Ability to carry, push/pull and/or lift materials weighing upwards of 50 lbs. Ascending/descending stairs or ladders safely. Ability to manipulate/handle/grip materials required to perform job. Ability to maneuver through/in/around small and/or confined areas within the vessel. Must be able to maintain both static and dynamic standing balance to complete various duties associated with job. Must be capable of performing emergency duties as listed in the vessel's station bill. Successful completion of in-house IMO-HSC Type Rating Program. Be able to acquire and maintain a Secret Clearance. Accept Immunizations as required by Contract due to area of operation and/or nature of work. Participate in Seawards Services, Inc. (SSI), Military Sealift Command (MSC), Safety, Seamanship and other training or meetings as required. PAY RATE: $495.60 / DAILY

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 10 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

The District Assistant (internally titled Assistant District Manager) works in PFM's Orlando East Special Districts Department. This position is based in the PFM Orlando East office at 3501 Quadrangle Boulevard. Client meetings and/or travel time may occur before or after business work hours. This position will assist the District Management team in all aspects of managing client community development districts and other Florida special districts. Activities will primarily be organizational and administrative, and critical to the success of the business. Community development districts are units of local government under Florida law. Record keeping, scheduling, and other client-related activities must be conducted with a high level of customer service and professionalism, and full attention to detail. Responsibilities · Schedule District Board meetings and develop meeting agenda packages · Attend District Board meetings as needed · Assist District Manager in conducting meetings · Generate and/or edit meeting minutes and maintain District records · Maintain and edit District websites · Draft and place legal ads with newspapers · Process required filings with local, state, and federal governments · Coordinate and schedule needed maintenance for District areas · Take resident phone calls and help to resolve issues · Process amenity key card and parking permit requests · Effectively plan, organize, and manage own time · Other duties as assigned Minimum Qualifications Bachelor's Degree or at least three (3) years' relevant work experience in a professional services environment (not retail or hospitality) in lieu of a degree. Proficiency in MS Word, Outlook, Excel, and PowerPoint Ability to travel within Florida to attend client meetings outside business work hours Unexpired driver's license and clean driving record Authorization to work in the U.S. for any employer without sponsorship now or in the future Other Qualifications Excellent verbal and written communications skills Superior interpersonal skills and the ability to engage with clients, coworkers, and management Self-motivated, highly organized with the ability to prioritize and manage multiple processes independently while demonstrating a sense of urgency Demonstrated attention to detail Ability to consistently adhere to the highest standards of integrity, professionalism, ethics, and confidentiality Ability to adapt to changing environments COMPENSATION | The District Assistant is eligible to receive robust total rewards including generous flexible paid time off, tuition reimbursement, student loan repayment, performance-based bonuses, 401k retirement plan with employer match and annual profit-sharing opportunity, medical/dental/vision insurance, health and wellness benefits, and disability and life insurance. PFM not only supports work/life balance but also a challenging, diverse, and collaborative workplace and much more. The anticipated base pay for this role is between $23.00- $26.00 per hour (on a yearly basis, this equals between $47,840 to $54,080). Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. If you are ready to experience the challenge, satisfaction, and reward of an opportunity with PFM, please apply here, or refer a qualified candidate. PFM is not offering visa sponsorship for this position. PFM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. PFM maintains a drug-free workplace. If you need assistance or accommodation due to a disability at any time during the application or hiring process, contact ************** or call **************. Please note, this contact information is for accommodation requests only and should not be used for application status updates or other inquiries.

Job Description Notes from the Manager: Requesting more entry level candidates A highly organized and proactive Administrative Assistant to provide support to the Executive Assistant (EA). Manage a variety of administrative tasks, enabling the EA to focus on strategic priorities. The ability to work under pressure with short deadlines is needed. Communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time's Mission and Vision Statements. Delivers the highest level of customer service, management, and consistency to both Members and Team Members. Partners with the Kids Manager and Team Members to ensure the best experience is offered for our junior members while in the Academy/Child Center and kids programming/events. Job Duties and Responsibilities * Provides exceptional customer service and a safe, clean, and friendly environment for Members and Guests * Promotes and assists Kids Manager in preparing for events/programming along with marketing and driving participation numbers and revenue * Manages the Academy/Child Center payroll within budgetary guidelines while making recommendations as needed to the Kids Manager * Manages and supports the Kids team members by providing ongoing training, giving feedback, and coaching * Completes the casting, interviewing, hiring, and onboarding of kids team members * Completes inventory and assists in ordering and maintaining supplies, toys and equipment wihin the Academy/Child Center and for Events and Programming Position Requirements * High School Diploma or GED * 2 years of experience teaching or working in a children's program * 2 years of experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility * 2 years of supervisory/management experience * Successfully complete and pass Kids On-Demand Certifications before 1st day of work * First Aid certification, Infant/Child and Adult CPR/AED certification required within the first 60 days of hire * Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Preferred Requirements * Experience working with children * The ability to engage a group of children in an activity * Customer service and strong communication skills Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Job Description Office Manager / Administrative Assistant

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes. Key Responsibilities: Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. HR Support and Administrative Functions Provide comprehensive administrative support to the HR department, including employee record management and onboarding coordination. Assist with the preparation of HR-related reports, scheduling of interviews, and other HR-related events. Respond to employee inquiries with a solution-focused approach, ensuring matters are directed to the appropriate HR personnel. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Manage travel arrangements and logistics for senior staff Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively. Personal Attributes: A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude. Why Join HCRC? HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to: Competitive salary and comprehensive benefits (health, dental, vision). Generous paid time off and holidays. Professional development opportunities to grow your expertise. Application Process: If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

Energize your Career at SECO Energy! General Purpose of Job The Executive Administrative Assistant - Corporate Strategy & Innovation provides high-level, confidential administrative support to the Vice President of Corporate Strategy & Innovation and performs clerical and budgetary tasks for other management personnel in the department. This position is responsible for coordinating the preparation of department materials for the Cooperative Board of Trustee Meetings and providing support for the execution of technological innovations, business process improvements, and strategic initiatives across business units. The role requires independent initiative and a proactive approach in handling a broad range of administrative duties to support the department's objectives. Minimum Required Qualifications and Competencies The following includes the minimum job requirements and essential duties for this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees. Education * Minimum: Two (2) year associate's degree in business administration, or a related field. * Preferred: Four (4) year bachelor's degree in business administration or a related field. * Job-related experience may be substituted for the required education on a year-for-year basis. Experience * Minimum: Five (5) years of administrative and general office experience * Preferred: Experience or similar work in an electric utility or related industry is preferred. Other Requirements * Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations. * Normal work hours will be eight (8) hours Monday through Friday, between 8:00 am to 5:00 pm. * Successful completion of pre-employment background check, physical and drug screen.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Job Description Job Title: Site Administrative Assistant | Facilities Administrator Period: 07/22/2024 to 07/18/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $25/hour Contract Type: W-2 only Scope of Services The Site Administrative Assistant, Contract, is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks. The ideal candidate should have excellent attention to detail, strong computer skills, and the ability to multitask, with 2-4 years of experience in administrative roles. Experience in facilities management is a plus. Essential Duties and Responsibilities Daily Management: Assist in the daily management of site requests and vendor communications. Expense Reporting: Create and submit monthly expense reports for leadership. Mail Handling: Sort daily mail and shipments, deliver to correct departments, and maintain delivery logs. Meeting Minutes: Take site meeting minutes and report action items for site administrative needs. Task Management: Complete daily, weekly, and monthly task lists consisting of a variety of administrative and facility responsibilities. Purchase Orders: Create Site Purchase Orders in a timely fashion. Office Supplies: Order and maintain office supplies and ensure appropriate inventory levels. Facilities Maintenance: Ensure cleanliness and adequate stocking of supplies in conference rooms and common areas. Facilities Support: Support facility management with facilities issues and new hire needs. Office Equipment: Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine. Technology Management: Learn how to run and operate the room-ready technology in main conference rooms. Event Coordination: Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches. Documentation Management: Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation. Quality System Processes: Execute applicable Quality System processes and monitor the accuracy of service provided. Vendor Oversight: Directly oversee janitorial and pest control vendors and their day-to-day activities and assessments. Experience and Qualifications 2-4 years of experience in an Administrative Assistant role required. Bi-Lingual Preferred. High School Diploma required. Proficient in MS Office Suite, including PowerPoint (at least proficient) and Excel (intermediate, with knowledge of pivots). Good keyboarding and typing skills. Proficient in Microsoft 365 Suite. Key Competencies: Excellent organizational skills. Ability to prioritize multiple tasks. Effective written and verbal communication skills. Strong interpersonal skills. Ability to interact effectively with all levels of the organization. Demonstrated ability to maintain a professional image. Attention to detail. Proactive initiative. Collaborative team player. Quick learner with strong adaptability. Problem-solving skills. Leadership capabilities. Ability to maintain spreadsheets, expense reports, and calendars. Top Skills Organizing & Multi-tasking Approachability Action-Oriented Peer Relationships Written Communications Functional/Technical Skills

To run a safe, clean and organized trailer rental yard that projects a positive environment to our customers and employees. Responsible for ensuring that yard equipment is in safe working conditions at all times. ESSENTIAL DUTIES AND RESPONSIBILITIES: Open and close rental agreements in computer and file related paperwork, as needed. Inquire about equipment damages when customer returns equipment. Perform weekly yard check for rental and resale inventory and reconcile information. Answer incoming calls as needed. Perform check-in and/or check-out inspections on trailers. Pull trailers and prep for customer deliveries. Oversee the process to ensure equipment is properly inspected both coming in and going out, and ensure the rental office knows which trailers and containers are available. Process trailers including inbound and outbound inspections. Inspects trailers for cosmetic damage and performs minor repairs as needed. Update trailer specifications/ data in computer or office file. Inspect trailers for water leaks and ensure that all trailer doors remain secured. Operate yard tractor to organize parking/storage of trailers. Pressure wash trailers and containers. Communicate with rental office on an ongoing basis, to ensure customer requests and orders are being filled. Keep yard organized and clean, free of clutter, trash, weeds pressure-washing, painting, etc. Communicate with Service Manager and/or shop personnel on damaged trailers and needed repairs. Communicate with customer while performing inbound and outbound inspections. Other duties may be assigned. RENTAL SUPPORT DUTES: Initiate the mailing of new account application packets to prospective customers; process new account applications. Plan, schedule, and dispatch drivers for pick-up and delivery. Complete sales orders for reserved equipment. Inquire with customers at check-in if equipment is returned damaged. Perform weekly yard check for rental and resale inventory and reconcile information. Receive customer service calls. Resolve and/or redirect customers; follows up on completion. Control and track inventory, assign equipment, maintain documents and records. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE A High School Diploma or general education degree (GED) is required with a one-year certificate from college or technical school; or three to six months related experience or training; or equivalent combination of education and experience. OTHER SKILLS AND ABILITIES: Strong work ethic and a desire to succeed. Excellent communication skills, both oral and written. Attention to detail and highly organized. Current state driver's license. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and comprehend simple instruction, short correspondence, and memos. Ability to effectively present information in one on one and small group situations to customers, clients, and other employees of the organization. Must able to communicate in English. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands to finger, handle or feel; and to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must operate equipment such as phone, computer, copy machine, fax machine, fork truck, yard goat, hand tools, and refrigerated trailers. WORK ENVIRONMENT While performing the duties of this job, the employee is occasionally exposed to wet, humid conditions; working near moving mechanical parts; and outdoor weather conditions. The noise level in the work environment is usually moderate. The candidate must be able to pass a pre-employment background check. Mckinney Trailers is an Equal Opportunity Employer

American Shower Glass is a leader in frameless glass shower enclosures. We are looking for dedicated individuals to join our professional, positive and CUSTOMER-oriented team! We are one of the fastest-growing companies on the INC5000 list! This is a NEW POSITION, not a replacement. We are currently looking for an Operations Assistant to join our team at American Shower Glass in Orlando, FL. We offer: Excellent competitive compensation Life Insurance with Retirement Plan and Life Benefits Health Insurance Company-paid vacation Paid time off (PTO) Paid training Positive and collaborative work environment Discounts Role Summary: Responsible for receiving, checking, storing, and transporting glass using mobile carts. Will provide in-person showroom support and phone assistance, as well as perform office administrative duties. Will build relationships with suppliers, partners, and customers. You will receive full training on all products and services and will be fully equipped with the skills and tools to become a valuable part of the American Shower Glass operations team. Will perform other related duties as assigned. We are looking for someone who is: Self-motivated and coachable Organized and disciplined Professional and team-oriented Possesses strong interpersonal skills such as empathy, altruism, and EXCELLENT listening skills Able to identify and solve problems Experienced in production processes, warehousing, and customer/supplier relations Fluent in English and Spanish Job Type: Full-time Schedule: Monday to Friday Compensation: Excellent base salary + benefits Experience: Customer and supplier service: 2 years (required) Driver's license (required) Experience in office administrative processes and inventory control (preferred) American Shower Glass is an equal opportunity employer. We are a drug-free and smoke-free facility. Background checks, driving record checks, and drug testing will be required upon hiring. View all jobs at this company

All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits. Location Address: DFL4 at 4401 Seaboard Rd, Orlando FL 32808 Grow with us - Apply Today! Our work environment includes: Growth opportunities Relaxed atmosphere Regular social events Job Description An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management. Benefits: Flexible schedule Company truck Fuel card Dental insurance Health insurance Vision insurance Life insurance Paid time off Paid training Referral program Shift: 5-10 hour shifts Day shift Evening shift Morning shift Work Days: Weekends Holidays Monday to Friday Shift availability: Day Shift Night Shift License/Certification: Valid Driver's License (Required) Qualifications Required Skills and Qualifications: Communication: Strong oral and written communication skills to interact professionally with various parties. Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software. Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records. Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping. Additional Information Key Responsibilities: Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports. Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations. Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records. Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments. Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems. Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Maintains and organizes paper and electronic files in accordance with Diocesan policy. Provides excellent customer service and assistance; Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies; Maintains employee confidence and protects operations by keeping human resource information confidential; Prepares reports by collecting information; Provides lunch relief to Chancery receptionist, as needed; Performs scanning and filing of confidential documents; shreds as required; Maintains and enters data into IPAS, HRIS, and other systems. Explains and communicates retirement process to employees; Processes weekly deposits; Supports the monthly preparation of actuarial data; Updates employment data spreadsheets; Prepares and distributes retirement packets; Produces and communicates results of benefits reports; Contributes to team effort by accomplishing related results as needed; Performs all other duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years' experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality. OTHER SKILLS AND ABILITIES Highly organized and propensity for detailed work. Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain high level of confidentiality. Good written and oral communication skills. LANGUAGE/COMMUNICATION SKILLS Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. MATHEMATICAL SKILLS Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

Posting Detail Information Position Number SE0327.00000 Position Title Administrative Assistant, Senior Job Type Staff FT/PT Full-Time Employee Class Description C2-Staff (ed. support) General Position Description Responsible for providing significant administrative support services to senior administrators and executive leadership, requiring in-depth knowledge of College operations and programs within the department. Serves as a lead support for other clerical staff, exercising strong initiative and discretion related to the essential functions of the position. Flexible Work Arrangement Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate. Grade 2025 Exemption Status Non-Exempt Posting Number S3707P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs) Monday-Friday 8AM -5PM - occasional evenings/weekends Number of Vacancies 1 Posting Start Date 01/14/2026 Posting End Date 01/26/2026 Open Until Filled No Quicklink for Posting ****************************************************** Posting Detail Information Temporary Position (Temp or Grant Funded) Details Salary Range $39,014 Essential Job Functions Description of Job Function 1. Provides administrative support and perform a variety of duties including but not limited to maintaining senior administrators/executive's calendars; scheduling appointments, meetings and travel; providing assistance to faculty and staff. Description of Job Function 2. Plan and establishes systems and procedures to ensure efficient flow of materials and information in and out of the department. Description of Job Function 3. Drafts, formats, and proofread correspondence. Conducts retrieval of records, compiles data to generates reports as needed and prepares complex documents for supervisor approval and signature. Description of Job Function 4. Supports the organization of programs, events, meetings, and conferences by securing venues, developing agendas, managing communications and invitations, maintaining budget control, and preparing related materials. Description of Job Function 5. Assist in budget preparation, purchasing, and transaction reconciliation; may process requisitions and use a purchasing card. Description of Job Function 6. Plans, researches, initiates, and carries out to completion recurring or special assignments. Description of Job Function 7. Takes minutes of meetings, prepares confidential documents and follows up to ensure timely reply and action. Description of Job Function 8. Answers and screens telephone calls. Takes messages. Opens, organizes and screens mail. Description of Job Function 9. Serves as an office lead to assigned personnel such as full and part time support staff, work-study students, and interns on the distribution of clerical work. Description of Job Function 10. Reporting to a Dean: a. Coordinates the inputting of the class schedule into the student information system. b. Creates and distributes daily enrollment reports using the data warehouse. c. Researches and provides information on issues affecting students, staff and/or the campus using established guidelines from the College. Description of Job Function 11. Performs other related duties as assigned. Qualifications Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Three (3) years of experience related to the essential job functions. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Associate's Degree Preferred Type of Experience Advanced administrative support and clerical work training. Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities 1. Strong interpersonal skills and ability to establish and maintain effective working relationships with employees and the public. 2. Ability to operate within a confidential environment. 3. Ability to analyze a variety of administrative problems and to make sound recommendations. 4. Knowledge of the principles and practices of event coordination and/or training and development. 5. Ability to communicate effectively both orally and in writing. 6. Ability to think critically, work independently and problem solve. 7. Skilled in Microsoft Office software: Word, Excel, PowerPoint, and Access. 8. Ability to initiate problem solving and decision making as necessary and exercises good judgment in resolving customer service issues. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job specific working conditions Job Specific Designation

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Admissions Assistant (Non Nurse) facilitates and supports the admission process in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements High school graduate or equivalent Prior healthcare experience preferred Specific Job Requirements Possess the ability to make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Gather and enter all necessary admission paperwork Provide assistance for patient and family at time of admission Assist with follow up visits and interviews with all new patients after admission Assist or solely provide facility tours to potential and newly admitted patients, families, and any visitors Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer Background Screening Information - ********************************