Manager's assistant/administrative assistant jobs in Miami Gardens, FL

The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events. This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation ABOUT AERCAP AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world. ESSENTIAL FUNCTIONS Leasing and Administrative Support (70-80%) Manage transaction approval workflows and support leasing-related projects Maintain and updated Leasing Summary, term sheets, and transaction process forms Manage transaction team / process related projects Support department-wide projects as needed Coordinate and update transaction process forms and related descriptions Prepare and deliver detailed leasing reports and summaries Process monthly expense reports and assist with department-wide administrative needs Coordinate international travel, including flights, accommodations, and visas Provide coverage for Administrative Assistants when needed Office Culture & Events (20-30%) Assist in planning and executing internal office events, including Holiday parties Office happy hours Off-site team events and gatherings Coordinate event logistics (vendor communications, calendar invites, supply orders) Help foster a connected, engaged, and positive workplace culture JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES Educational/ Experience Bachelor's degree Minimum 3-years of experience in a corporate environment Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word Strong verbal and written communication skills Work well independently and as part of a team Willing and able to execute tasks and assume responsibilities outside of the position's scope Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously Proven problem-solving skills Ability to handle multiple priorities and deadlines simultaneously Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity Flexibility to work after hours and/or weekends when required Experience planning small events is a plus WE OFFER Challenging job in a dynamic business environment. Interesting colleagues with different backgrounds from all over the world. An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world. An attractive employment package with a competitive salary and excellent working conditions.

**Patient base is primarily Spanish- being bilingual is require along with a Dental Background At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Supervisor, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $17 - $21 / Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As a Supervisor, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Required Qualifications Dental background Bilingual Spanish/ English Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

Responsibilities: Organize and monitor the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings with officials of the host country and prepare all relevant documents and papers required. Develop lists of the names of prominent figures, national events of the host country, and send out invitations, congratulations, and condolence letters in a timely manner. Coordinate holding of internal and external meetings and visits by the Head of Mission, and carry out logistics and security arrangements in coordination with relevant bodies within and outside the Mission. Arrange requirements and setup halls for holding meetings and events chaired by the Head of Mission. Attend and document such events and prepare the minutes of meetings, if necessary. Welcome visitors of the Head of Mission in a friendly and professionally manner, guide them, and answer to their phone calls. Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. Organize and track travel tickets bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders. Classifying, indexing and keeping documents and papers of the Head of Mission in a systematic manner ensuring confidentiality and help facilitate their recovery. Maintain the professional appearance of the office of the Head of Mission regarding cleanness, tidiness, and secure all requirements. Provide assistance and support to the members of household of the Head of Mission in their own affairs. Perform any other tasks assigned by the line manager including assistance and support to the members of household of the Head of Mission in their own affairs. Qualification required: Bachelor's degree in Management (or equivalent) with 2 years of experience Diploma in Secretarial and Office Management (or equivalent) with 5 years of experience Secondary School Certificate with 10 years of experience

Administrative Assistant Job Description: President and Vice-Presidents Classification: Non - Exempt WC Code: 8868 Fifth Level Administrator Position Overview: The role of the Administrative Assistant provides comprehensive, high-level administrative support to the University President and Vice President of Operations. This assistance plays a crucial role in ensuring the smooth and effective execution of their responsibilities and tasks. The position requires exceptional organizational skills, proficiency in written and verbal communication, meticulous attention to details, the ability to maintain confidentiality, and the skill to manage various administrative tasks with a combination of professionalism and effectiveness. Additionally, multitasking is a core imperative for this position. Key Responsibilities: Communication Management: Promptly respond to daily communication via email and voicemail, addressing inquiries in a timely and professional manner. Policy Adherence and Ethical Compliance: Ensure strict adherence to the University's mission, policies, procedures, ethical standards, compliance with data protection regulations and pertinent legal regulations in all aspects of the position's activities. University Engagement: Participate in Commencement Exercises, new student orientation, university events, committees, self-studies, and University Commencement Ceremonies. Special Projects: Execute special projects assigned by the President or supervisor. Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Assigned Duties: Undertake other assigned duties as required. Position Responsibilities: 1. Complex Responsibilities: Independently manage complex and diverse tasks in support of the President and VP of Operations, including research, presentations, and proactive management of events and meetings involving multiple executives and teams. Calendar Management: Coordinate and manage the president's complex calendar, scheduling appointments, meetings, conferences, and travel arrangements. Anticipate scheduling conflicts and proactively adjust as needed. Communication Liaison: Maintain effective communication between the President/VP of Operations' office and internal departments. Serve as the primary point of contact for the president's office, handling correspondence, phone calls, and inquiries. Draft and proofread emails, letters, and reports on behalf of the president. 4. Meeting Support: Prepare agendas, materials, and presentations for meetings attended by the president. Record meeting minutes, distribute follow-up action items, and track deadlines. 5. Travel Coordination: Arrange domestic and international travel for the president, including transportation, accommodations, and itineraries. Ensure seamless logistical arrangements. 6. Relationship Management: Maintain positive relationships with university leadership, faculty, staff, students, alumni, trustees, donors, and external partners. 7. Board of Governors Assistance: Assist with the Board of Governors documentation. Facilitate communication and coordinate meetings, as necessary. 8. Confidentiality: Manage sensitive and confidential information with discretion and maintain the confidentiality of office discussions and decisions. Safeguard confidential documents and records. 9. Document Management: Organize and maintain electronic and physical files, ensuring efficient retrieval and secure storage of important documents. 10. Administrative Support: Provide administrative assistance, including preparing documents, reports, presentations, and spreadsheets. Assist in processing expense reports, invoices, and budget tracking. 11. Athletic Department Oversight: Support the Director of Athletics in managing budgetary and travel-related affairs within the Athletic Department. 12. Event Coordination: Assist in planning and coordinating events hosted by the president's office, such as receptions, dinners, and campus functions. 13. Project Assistance: Support special projects and initiatives led by the president. Conduct research, gather information, and prepare materials for strategic planning and decision-making. 14. Time Management: Assist the president in managing their time effectively, helping prioritize tasks and commitments to maximize productivity. 15. Task Delegation: Assist in delegating tasks within the office for efficient completion. Education and Experience Requirements: Associate's degree required; bachelor's degree strongly preferred. Minimum of two years' progressively responsible experience reporting to a President, Chief Executive Officer or senior manager and demonstrating a thorough knowledge and proven proficiency with office practices and procedures. Proven ability to oversee complex and sensitive functions with discretion is desirable, along with experience working unsupervised and being entrusted with making important decisions. Prior experience in higher education preferred. Qualifications: Excellent written and verbal communication skills for effective interaction with executives, stakeholders, and staff. Fluency in written, spoken, and read English/Spanish. 2 years of relevant experience supporting senior leadership in a high-volume, challenging environment. Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook and other specialized software. Proven discretion and confidentiality with sensitive company information. Excellent organizational skills with a proactive approach and prioritization ability. Continuous improvement mindset and an eye for efficiency enhancements. Ability to meet deadlines and work well under pressure. Ability to work in a team environment as well as independently and be self-driven. Prominent level of initiative, strong planning skills, detail-oriented, and a strong work ethic. Schedule: Monday - Thursday: from 12:00pm to 9:00pm Fridays - 10:00am to 7:00pm One Tuesday, every three months from 8:00 AM to 5:00 PM Job Type: Full Time

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

Job DescriptionKey ResponsibilitiesExecutive Support ● Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs. ● Prepare and proofread presentations, investor decks, and board materials. ● Coordinate travel logistics, meeting agendas, and itineraries (domestic and international). ● Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives. ● Draft correspondence, reports, and summaries with precision and professionalism. ● Support special projects across multiple business entities. Personal & Household Support ● Coordinate personal travel, family events, and vacations. ● Oversee household vendors and contractors (e.g., electrical, landscaping, maintenance). ● Handle errands such as dry cleaning, grocery deliveries, and local appointments. ● Maintain household budgets, schedules, and contacts when needed. ● Manage online orders, reservations, and occasional property-related projects. Confidentiality & Discretion ● Manage all matters - personal and professional - with absolute discretion, judgment, and sensitivity. ● Anticipate needs and resolve issues proactively without needing step-by-step direction. Qualifications ● 7 + years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment. ● Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred). ● Exceptional communication, writing, and organizational skills. ● Proven ability to manage multiple priorities with calm and efficiency. ● High level of emotional intelligence, professionalism, and confidentiality. ● Bachelor's degree preferred but not required; experience and discretion carry more weight. ● Local to South Florida with reliable transportation. Compensation & Benefits ● Salary: $110,000 - $120,000 base + bonus potential. ● Standard benefits package (medical, dental, PTO, and discretionary annual bonus). ● Opportunity to grow alongside a high-performing founder and be involved in both business and lifestyle management. Ideal Candidate Profile ● Polished yet approachable; equally comfortable in the boardroom or handling personal logistics. ● Entrepreneurial mindset - sees what needs to be done and does it. ● Comfortable with changing priorities and multiple active projects. ● Maintains absolute discretion and loyalty. ● Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.

Job DescriptionMeet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team. Powered by JazzHR 5deeCVsyA9

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Our client is looking for a reliable, detail-driven Executive Assistant & Finance Coordinator to support the President and manage essential administrative and financial operations. This role requires someone who demonstrates strong judgment, high accuracy, and the ability to handle confidential information while keeping the office running efficiently. If you excel at organization, accuracy, and multitasking-and you can confidently support both executive and finance functions-this role is a strong match. What you will do: Executive Support Manage the President's calendar, meetings, travel arrangements, and communications Prepare presentations, reports, correspondence, and executive documentation Coordinate office activities, vendor interactions, and internal events Finance & Accounting Support Perform daily and weekly data entry in accounting systems Complete monthly bank and credit card reconciliations Prepare Accounts Receivable (AR) and Accounts Payable (AP) reports Process bank payments, ACH transfers, and credit card payments Assist with budgets, financial tracking, and expense reporting Maintain accurate financial records and ensure timely follow-up on outstanding items General Administrative Support Maintain online filing systems, document control, and office organization Uphold confidentiality and ensure compliance with company policies Perform additional tasks as assigned RequirementsRequired Education & Experience Associate degree required (Business, Accounting, Finance, or related field) Bachelor's degree preferred Minimum 3 years of experience supporting executives or handling finance/administrative duties Demonstrated experience with AR, AP, reconciliations, and payment processing Proficiency in Microsoft Office Suite; accounting software experience preferred Excellent communication, organization, and time-management skills What We're Looking For High level of professionalism and discretion Strong accuracy and attention to detail Ability to manage multiple priorities independently Comfortable working in a small office with broad responsibilities Confident handling sensitive financial information Benefits Why Join our client? Direct partnership with the President Opportunity to shape and improve administrative and finance processes Exposure to regional operations, including opportunities to travel Stable, well-established technology company Professional, supportive work environment Benefits: Health Insurance, Paid Time Off, Rewards and Recognition programs, Professional Development opportunities, etc.

Travel: Up to 25% Number of Openings: 1 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. Summary The Executive Assistant to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7. Roles and Responsibilities The Executive Assistant will perform the following duties in a safe, productive, and effective manner: * Schedules appointments and events for CEO/President, both internal and external * Keeps master calendar of all company and key association events for reference * Coordinates all travel * Answers calls; responds to requests * Handles all confidential materials * Ensures proper filing of documents * Completes preliminary reviews of magazines, documents, etc. Highlights critical materials * Prioritizes reading materials and recommends distribution for other party review * Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedback * Serves as "ghost-writer" for CEO/President, as needed * Manages projects as assigned * Tracks and submits CEO/President expenses * Attends CEO/President meetings and on occasion "fills-in" for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience * Provides reminders and tickler systems to ensure CEO/President follows-through on commitments * Helps to identify things that are "front burner" and "back burner" items * Acts as liaison between CEO/President and co-workers * Provides administrative support to other executives on an as-needed basis * Participates in professional organizations and events as requested * Interfaces with Board of Directors * Attends Board meetings and maintains all documentation * Plans, coordinates, and attends off-site events for Board of Directors and Executive Leadership Group * Supports Board members as needed Requirements * Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience * Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint The following competencies are needed to successfully perform this job: * Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulations * Ability to read and comprehend instructions, correspondence, and memos * Ability to prepare and write reports, business correspondence, and procedures * Ability to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workers * Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc. * Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages * Ability to work with people individually or in group settings * Ability to provide outstanding customer service and operate as a "concierge" * Confidential, trustworthy, honest, and loyal * Resourceful * Energetic; has a "drive" * Possesses a value system that is fair, firm, and consistent * Poised, professional, yet "down-to earth" * Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form * Ability to define problems, collect information, establish, and extract facts, and draw valid conclusions * Ability to prioritize and multi-task At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing ************************ or calling ************** and asking for HR. Nearest Major Market: Fort Lauderdale Nearest Secondary Market: Miami

A re you a hospitality professional with experience and love for hospitality and genuinely exceeding expectations? Would you like to further your hospitality career in an upscale resort environment with breathtaking views? If so, please read on! Fisher Island Club is looking to hire a full-time Operations Administrative Assistant. This position has a competitive wage , depending on experience. All eligible full-time regular employees are also offered great benefits , including medical, dental, vision, a 401 (k) retirement savings plan, holiday pay, vacation time, paid time off (PTO), short-term disability, life insurance, AD&D, free parking, and free meals . If this sounds like the right opportunity for you to dive deeper into the hospitality industry, consider applying to join our exceptional team today! ABOUT FISHER ISLAND CLUB HOTEL & RESORT Accessible only by ferryboat or private yacht, our boutique property is comprised of a collection of just 15 graciously appointed historic and reimagined cottages, villas, and guesthouse suites that surround the now-iconic limestone and marble Vanderbilt Mansion mere steps from the beach, pool, spa, restaurants, and marina. Our private membership-only club boasts a beach club with one of the country's only genuinely secluded beaches, a 15-room all-suite luxury hotel, an award-winning championship golf course, 17 tennis courts, 4 pickleball courts, two deep-water marinas, a variety of casual and formal dining venues, a spa, a salon, a fitness center, the Vanderbilt Theater, an aviary with over a dozen exotic birds, and an observatory for stargazing. No other Miami resort or hotel offers the type of world-class luxury and 5-star level of service that we do. It is the superior service and attention to detail that our staff provides to our residents, members, and hotel guests that distinguishes us from other private clubs. That's why we consider the health and well-being of our staff members to be one of our highest priorities. In addition to competitive wages , we are pleased to offer a variety of excellent benefits and career growth opportunities. Summary Administers and supports all business strategies. Supports the Vice President of Operations with other additional projects as needed. Proactively communicates and collaborates with external and internal customers to coordinate information needs and operational requirements. Engages simultaneously in multiple initiatives and will monitor the progress. Collaborates with all Operational Managers and Directors as necessary. Duties and Responsibilities Maintain the confidentiality of the company's materials and information. Provide accurate verbal and written translation as and when needed in dealing with various situations with employees, members, vendors, and suppliers. Manages the Birchstreet Accounting function, Purchase Orders, and Invoices. Order supplies and maintain inventory of necessary office/operating supplies. Address guests and members service needs in a professional, positive, and timely manner. Answer telephones using appropriate etiquette, within 3 rings, with a smile in one's voice, using the name, transferring calls to appropriate person/department, and requesting permission before placing the caller on hold, taking, and relaying messages. Record-distribute Meeting Minutes for the Operations Team Meetings. Attend scheduled meetings as needed. Prepare and review written documents, including proofreading and editing written information to ensure accuracy and completeness. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Maintain and organize in a professional manner, personal workspace, and shared department, spaces such as fax, copy and supply rooms. Coordinate departmental and management team meetings. Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required. Assist with payroll management. Handle sensitive issues with employees, guests, and members with tact, respect, diplomacy, and confidentiality. Coordinate incoming and outgoing mail (including express services). Assist other departments wherever necessary and maintain good working relationships. Notifies appropriate individuals promptly and fully of problems and/or unusual matters of significance. Perform other job-related functions as assigned. Minimum Qualifications High School Diploma or equivalent (GED) High School Diploma or equivalent and two years of direct experience in food and beverage and or hotel/resort operation. Experience in and knowledge of general aspects of hotel or Club operations. Must have a valid Driver's License Must be proficient with Windows, Microsoft Outlook, Word, Excel, and Publisher Maintain strict confidentiality on all matters. Knowledge, skills, and abilities : Excellent communication skills both oral and written. Commitment to delivering high levels of customer service. Excellent grooming standards Flexibility to respond to a range of different work situations. High level of attention to details Working knowledge of culinary, bar, and restaurant service practices, purchasing systems, records, and operational procedures. Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Knowledge of or ability to learn POS systems. Excellent time management and organizational skills to monitor and maintain project milestones and progress. Ability to organize and complete work in accordance with established timelines. Ability to work well under pressure, handle multiple projects and shift priorities based on business demands. Interpersonal communication skills to work effectively with peers and superiors. Verbal and written communication skills to interact professionally with a diverse group, of executives, managers, and subject matter experts. Ability to communicate information tactfully. Ability to maintain confidential proprietary company information. Experience communicating, training, and managing multi-lingual staff. Instill a guest service “can-do” attitude in all employees. Attributes Positive attitude Proactive, Team Player, Problem Solver Passionate about hospitality and customer service driven. Must have a professional appearance and good hygiene. Respect for all co-workers and guests. Pride in your work by creating positive energy, excitement, and fun. Demonstrate positive behavior, smiling, being polite and courteous. Able to develop a camaraderie with team members. Working Conditions Work is performed in an office environment; will require some outdoor activity. Ability to work under pressure and handle stress. Flexibility in working weekends, holidays and/or special events as needed. Physical Demands: Must be able to reach, bend, stoop, stand, and lift up to 25 pounds. Must be able to sit for prolonged periods of time. Must be able to stand for prolonged periods of time. Equal employment opportunity Drug free workplace

Job DescriptionDescription: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements: Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal Assistant Company: Palm Health Resources About Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain files, records, and correspondence. Prepare and edit documents, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Personal Assistance: Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations. Manage personal AR tasks for CEO. Coordinate household services or maintenance as needed. Handle miscellaneous personal projects and tasks. Office Management: Maintain office supplies and ensure the workspace is organized and functional. Support event planning or coordination of company meetings and team activities. General Support: Conduct research, gather information, and compile data for projects. Handle ad-hoc tasks and provide proactive solutions to streamline operations. Qualifications: Proven experience as an administrative or personal assistant. Excellent organizational and time-management skills. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. Ability to maintain confidentiality and exercise discretion. Proactive and resourceful with a positive, can-do attitude. Availability to work 15-20 hours per week with flexibility to accommodate varying schedules. What We Offer: Competitive hourly rate.$15-20 per hour Flexible work schedule to balance professional and personal commitments. Opportunity to work with a dynamic and supportive team. Potential for growth within the company. How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to [Insert Application Email or Portal Link]. Palm Health Resources is an equal opportunity employer.

The Client Support Assistant is responsible for providing support including social interaction, emotional support, client orientation, education of health and social service delivery systems, ensuring positive outcomes and stability. They are responsible for engagement, information, support, and empower those who are eligible for services and would like to receive services from Care Resource. They are responsible for assisting with the intake process by gathering documentation and by providing administrative support in order to expedite service delivery. They will also be responsible for appointment scheduling with clients and for clients as necessary. JOB RESPONSIBILITIES * Welcome clients into the agency and provide orientation/education regarding the agency and its services. * Provide initial HIV/AIDS orientation and education to clients including what to expect from the HIV service delivery system. * Provide initial Medication Assisted Treatment (MAT) orientation and education to clients including what to expect from the MAT program. * Provide initial information regarding applicable County's Service Delivery System and provider options. * Assist with initial client intake, paperwork and applications for financial and medical eligibility. * Assist clients who test positive for HIV in obtaining appropriate care and treatment services. * Assist clients who are interested in enrolling in the MAT program to obtain appropriate care and treatment services. * Help clients to schedule appointments, document assistance with referrals and follow up with providers to ensure clients attend appointments. * Monitor client's adherence to program requirements. * Provide educational support to clients to enhance their knowledge and understanding of medication protocols, side effects and adherence to medical treatment. * Ensure that service providers in the referral network are active, and that formal Memoranda of Understanding and HIPAA Business Associates agreements are executed. * Request information from third parties about clients (proof of income, proof of HIV status, etc.) and verify insurance status (private, Medicaid status, etc.). * Walk clients through initial appointments for care and other entitlements. * Contact clients to verify and/or remind them of appointments with other departments or other agencies. * Conduct periodical Client Satisfaction Surveys, Quarterly Client Advisory Committees or Orientation meetings. * Maintain record keeping requirements and assist with chart reviews for Q/A purposes as requested. * Communicate with clients one to three days before a foreseen hurricane/natural disaster according to emergency plan procedures. * Support appointments scheduling with patients. * Accurately make changes and cancel appointments within CAREWARE, NextGen and other Agency scheduling systems. * Keep current lists of all agency employee contact phone numbers including alternate numbers. * Receive and track e-mails from supervisors that informs of staff absences, including staff covering the absent person's work. * Attend to client's phone calls promptly who are attempting to access services and provide them with accurate and timely information. * Request updates from departmental supervisors to resolve problems with staff schedules to ensure accuracy. * Report on various concerns, complaints and compliments received via phone. * Transfer complaints directly to the supervisor responsible for the area of concern. * Participate in staff training sessions and other meetings as required by the agency and/or the funding sources. * Participate in agency developmental activities as requested. * Assist Manager and other supervisors in the record keeping, organization, follow up of all grants and interventions * Other duties as assigned. Culture of Service: 3 C's Compassion * Greets internal or external customers (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language. * Listens to the internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring and understanding of the request and providing appropriate options or resolutions. Competency * Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered Commitment * Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed * Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure the prompt and effective response is provided Safety * Ensure proper hand washing according to Centers for Disease Control and Prevention guidelines. * Understand and appropriately act upon assigned role in Emergency Code System * Understand and perform assigned role in Agency Continuity of Operations Plan (COOP) Contact Responsibility The responsibility for internal and external contacts is frequent and important. Physical Requirements This work requires the following physical activities: frequent sitting, bending, standing, walking, talking in person and talking on the phone. Occasional driving, stretching/reaching and lifting up to 50 lbs. are required. Work usually is performed in an office setting. Other Participates in health center developmental activities as requested. Other duties as assigned.

Who we are - We are web-based video-on-demand networks with a focus on adult entertainment, based out of Downtown Miami. We are a group of creative souls with diverse backgrounds. If you are also a true believer of work hard & play hard, this is the place to be. At PSM, you will enjoy a fun & casual environment, team-building retreats, startup spirits, and great benefits. What we do - We discover what excites the world and deliver it seamlessly to our members! We are the creators of top sites you know and love. We are leading the industry by using cutting-edge technologies to deliver top-quality content. Our content and websites are published exclusively and enjoyed by millions of fans worldwide. What we are looking for - Paper Street Media, LLC is hiring for a FULL-TIME Administrative Assistant / Front Desk. The primary role of the Administrative Assistant / Front Desk is to be driven, self-motivated, and a team player. This role requires solid attention to detail as well as strong communication skills. You will be required to compile special administrative projects and other ad hoc projects. The job will expose you to the content of adult nature. If this is something you are not comfortable with please do not apply. We will contact you via email only. We will not contact you via phone calls or any 3rd party messaging system. Please be aware of any job offer scam. The job will start on a 90-day probationary period at the rate of $15/hr. Learn more about us here (link to ***************************** What you'll be doing: Professionally greet and direct all visitors. Professionally answer the phone and direct all calls accordingly. Scheduling meetings and managing conference rooms. Receiving/mailing/managing correspondence. Screen incoming general messages within emails, mails, and phone calls. Ensure front desk and lobby area is kept neat and clean at all times. Assist with special administrative projects What you'll need to be successful: Strong attention to detail. Self-motivated, proactive and a team player. Comprehensive knowledge of receptionist duties. 1+ years of related experiences preferred. Strong organization skills. Excellent verbal, written, and social communication skills. Excellent customer service and office administrative skills. Knowledge of G-Suite, Microsoft Office products, and general office equipment (copier, fax, phone systems, printers, etc).

The Front Desk Administrator serves as the frontline representative of the company office, responsible for delivering excellent customer service to clients, tenants, and visitors. This role involves managing front desk operations including greeting and assisting visitors, handling incoming calls, coordinating mail and package distribution, and supporting administrative tasks essential to the smooth running of office functions. The Receptionist maintains office supplies, ensures documentation and filing systems are accurately maintained. Strong communication skills, organizational skills, organizational ability, and professionalism are essential in this role to effectively support property management staff and engage with diverse clients, ensuring a positive office experience. RESPONSIBILITES · Greet and assist clients and tenants; facilitate check, mail, and package intake and distribution. · Receive and route all incoming phone calls, take messages, and provide general assistance. · Oversee mail operations including retrieval, sorting, scanning checks, signing for packages, and managing express and outgoing mail. · Manage office supply orders and inventory, including kitchen and bulk supplies, coordinate office equipment maintenance. · Continuously file, scan, and archive documents, ensuring compliance with document retention policies. · Provide administrative support for client meetings, tenant account inquiries, and property management tasks, direct clients and tenants to appropriate staff. Qualifications and Skills · Minimum of 1 year of front desk experience. · High School diploma or equivalent · Strong computer skills, experience with Office 365 (Microsoft Word, Excel, Adobe and Outlook) · Bilingual in English and Spanish · Exceptional Organizational Skills · Ability to work independently as well as collaboratively within a team setting.

Meet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.