Manager's assistant/administrative assistant jobs in Miamisburg, OH

At VITAS Healthcare, we believe in the power of compassion, excellence, and purpose. Every day, we show up for our patients and families, for each other, and for the mission that drives us. About the Role We are seeking a highly organized, thoughtful, and disciplined Executive Assistant to support an Executive Vice President and collaborate across departments. This role requires maturity, confidentiality, and strong technical and communication skills. The ideal candidate is motivated by thorough and correct work, must be able to thrive in a fast-paced environment, anticipate needs, and bring thoughtful structure to complex schedules and priorities. All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation's policies, procedures, guidelines, contractual commitments and governmental regulations. Key Responsibilities Provide high-level administrative support to executives Co-plan and coordinate with other executive assistants Manage shared calendars, agendas, and meeting logistics with precision and foresight Organize and streamline schedules, identifying duplications and opportunities to consolidate Contract and licensure support, tracking compliance deadlines. Run reports and manage access to Teams channels and SharePoint sites as an administrator Track tasks and responsibilities across departments, maintaining clarity on roles and priorities Coordinate travel arrangements and manage expense reports Support additional departments, including quality calls and cross-team initiatives Maintain confidentiality and professionalism in all interactions Assist with event planning, including logistics, agendas, and coordination for internal meetings and small-scale events Manage office supplies Technical Skills Microsoft Office Suite ( Strong PowerPoint) Familiarity with Power BI Comfortable managing tasks in Microsoft Teams and SharePoint What We're Looking For Mature, proactive, and well-organized individual Excellent attention to detail and ability to stay ahead of deadlines Team player with a collaborative mindset Collaborative but independent: works well with others while managing responsibilities autonomously Ability to manage multiple priorities with discretion and efficiency Thoughtful and deliberate: approaches tasks with care and precision Disciplined and attentive: follows through reliably and maintains high standards Detail-focused and organized: excels at tracking, planning, and managing complexity Collaborative but independent: works well with others while managing responsibilities autonomously Qualifications Minimum 5 years of executive-level administrative support experience (EVP/ VP support preferred) Corporate event planning and execution Bachelor's degree preferred Mastery of Microsoft Office Suite and virtual collaboration tools Exceptional written and verbal communication skills Impeccable organizational and time-management abilities Demonstrated ability to handle highly confidential information with discretion and professionalism Calm, composed presence with a proactive mindset and high emotional intelligence Education: Bachelor's degree preferred. Why Join VITAS? At VITAS Healthcare, we don't just talk about values-we live them. This role offers the opportunity to work alongside executive leadership in a purpose-driven organization that prioritizes care and empathy. Ready to bring your professionalism and purpose to a role that matters? Apply today and become part of an excellent team. Reasonable accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. SPECIAL INSTRUCTIONS TO CANDIDATES EOE/AA M/F/D/V

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Orthopedic Associates (OA) is seeking eager and compassionate Medical Assistant to join our team. This position will travel weekly between the following offices: Eaton, Vandalia, Centerville and Fairborn. At OA, we do more than deliver expert orthopedic care-we take pride in building a workplace culture rooted in professionalism, positivity, and respect. Since 1985, our patients have trusted us with their care, and we believe that every team member plays a vital role in that experience. We are looking for individuals who are: * Highly driven and committed to excellence in patient care, consistently going above and beyond to support clinical quality and efficiency. * Kind, respectful, and patient-focused in every interaction-with patients, families, colleagues, and providers. * Exceptionally dependable, professional, and accountable, taking ownership of their responsibilities and delivering consistent, reliable results. * Fast-paced, proactive, and adaptable, able to anticipate needs, solve problems early, and maintain momentum in a busy clinical environment. * Positive contributors who foster a collaborative, uplifting workplace where people feel supported and motivated each day. What You'll Do: * Provide hands-on patient care, including removing dressings, splints, casts, braces, and staples/sutures; scribing HPI; verifying medical history; and assisting with minor procedural tasks. * Take initiative to support the physician and care team, ensuring workflows stay efficient, organized, and on schedule. * Prepare, clean, and sterilize exam rooms and supplies, maintaining a safe and orderly environment. * Serve as a trusted point of contact for patients, offering reassurance, clear communication, and proactive follow-up. * Manage significant administrative responsibilities, including scheduling, answering calls, responding to emails, scanning documents, placing orders, completing testing tasks, and maintaining accurate documentation. * Take ownership of the details-from preparation to follow-through-to keep the practice running smoothly and professionally every day. What We Offer: * A supportive, team-oriented culture where your contributions are valued * Opportunities to grow your skills and advance your career * Competitive compensation and comprehensive benefits * Up to 3 weeks paid time off during first year. * 7 paid holidays * Medical, Dental and Vision benefits * No nights or weekends * 401k/Profit Sharing * A workplace that celebrates mutual respect, compassion, and integrity Required Experience: * Health care industry experience as a CMA, RMA or CCMA

Odyssey Systems has an exciting new opportunity for a Part Time Senior Administrative Support role supporting the AFLCMC Engineering Directorate, Acquisition Environmental and Industrial Facilities Division (AFLCMC/EN). Responsibilities Duties include, but not limited to: Accomplish administrative tasks necessary to support daily operations functions within the AFLCMC/EZV. Interact and coordinate with lateral organizations or external agencies as required including base facility, personnel, security, computer support, and building managers to facilitate uninterrupted day-to-day operations of AE&IF Division. Provide administrative support to the AE&IF Division and personnel including but not limited to the following: Providing Directorate-level support for civilian pay timekeeper duties; Providing Directorate-level support of the Freedom of Information Act (FOIA) and Privacy Act Monitor programs; Assisting with in- and out-processing of personnel as they enter, move within, or exit the division; Tracking, monitoring, and distributing office Senior Officer Communication and Coordination Electronic Resource (SOCCER) suspenses; Performing all aspects of mail management for the directorate to include but not be limited to maintaining the mail Jog (e.g. United Postal Service (UPS), Federal Express, classified, third party mail, and outbound Federal Express shipping); receiving, signing and distributing unclassified and classified mail (processing, maintaining, and filing classified mail receipts, contacting authorized personnel for classified material delivery, and ensuring packages have authorized signatures); access, store, and handle classified material as required; and transport packages to the base mail center; Assisting in tracking unit staffing and preparing organizational charts, updating pyramid alert/recall and shelter-in-place rosters; Assisting with the directorate supply program including but not limited to ordering, receiving, storing, distributing, and accounting for office supplies and equipment (i.e. gathering requests for supplies and preparing itemized lists for supplies/equipment to be ordered and purchased by the Government office). Operating facsimile equipment and Video Teleconferencing (VTC) equipment, including VTC bridge scheduling and VTC connectivity. Assist in the development and maintenance of office procedures manual in each assigned area. Develop and maintain self-inspection checklists. Assist in verifying checklists against administrative processes and assist in the maintenance of a tracking system for identification and correction of deficiencies. Assist in unit compliance and operational readiness inspections as well as emergency management program execution. Support the planning, formulating, editing, developing, publishing, and storing finished products, to include but not be limited to program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested. Assist in establishing and maintaining master files and file plans on both classified and unclassified systems. Provide support as the Primary or Alternate Directorate Functional Area Records Manager (FARM) and the division records custodian and shall respond to record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. The Contractor shall have an understanding of the Air Force Records Information Management System (AFRIMS) and the Electronic Records Management (ERM) structure to provide support in filing all records, files, documentation, and working papers. Assist with the suspense tracking system. Provide weekly updates on the status of suspenses either during regularly scheduled meetings or via ad hoc requests. The Contractor shall ensure proper assignment, completion, and accurate reporting of suspenses via the applicable software tools and operating systems including but not limited to SOCCER tasks as well as AFMC SOCCER automated suspense tracking. Utilize Government-provided computer operating systems, and web-based management information systems to produce required documentation. Provide support in collecting, preparing, and displaying materials for staff meetings. Provide support in planning, formulating, editing, developing, and publishing finished products ( e.g., technical and non-technical program documentation, plans, directives, reports, briefings, correspondences, and other presentations) in the media and format requested. Assist in the use of computer applications to produce databases, spreadsheets, graphics, and other specialized products and facilitate the use of standardized automated forms. Assist in data entry functions and retrieving data/information in the form of queries and reports. Assist in the maintenance of tracking systems. Qualifications Minimum Required Qualifications Citizenship: Must be a US citizen Clearance: Secret Education: Master's or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD OR, Bachelor's Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD OR, 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD. Technical Skills Proficient in managing classified and unclassified records using Air Force Records Information Management System (AFRIMS) and Electronic Records Management (ERM) tools to ensure compliance with federal documentation standards. Skilled in using SOCCER, AFMC SOCCER, and other suspense tracking systems to monitor, assign, and report task completions across directorate-level operations. Experienced in coordinating with cross-functional support teams (e.g., facilities, security, IT, personnel) to maintain uninterrupted daily operations within AFLCMC/EZV. Adept at operating and scheduling Video Teleconferencing (VTC) systems and managing secure communications, including classified mail handling and distribution in accordance with DoD protocols. Competent in using Microsoft Office Suite, SharePoint, and web-based management systems to develop, edit, and publish technical and non-technical documentation, reports, and briefings. Interpersonal Skills Demonstrated strong collaboration and coordination skills by working closely with internal teams and external agencies to ensure seamless daily operations across the AE&IF Division. Maintained professional and responsive communication with leadership, staff, and support personnel, fostering trust and reliability in high-tempo environments. Excelled in multi-tasking and prioritization, managing competing deadlines, suspense tracking, and task delegation with accuracy and composure. Provided exceptional customer service by supporting in- and out-processing, resolving administrative issues, and ensuring personnel needs were met efficiently. Adapted quickly to changing priorities and organizational needs, showing flexibility and initiative during periods of high operational demand, including emergency management and inspection readiness. Additional Information Location: Wright Patterson AFB Travel: 10% Remote, Onsite, or Hybrid: Onsite #LI-JC1 Company Overview Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

ARS is seeking an Executive Administrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB). Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities: Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations Monitor office supplies and assist with supply lists Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries Ensure compliance with applicable administrative guidance to prepare/review correspondence Other Duties as assigned Required Qualifications: Must be a US citizen Must have a valid driver's license Must be able to walk unassisted for long periods Active Secret security clearance Preferred Experience/Qualifications: Familiarity with WPAFB Area A and Area B facility preferred Ability to lift/move 70 lbs Forklift experience All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Central Office Administrative Assistant 8 Hrs/Day 221 Days per school year (including 10 paid Holidays) Starting Rate: $29.46 - $30.94 (dependent upon experience)

Known for our innovative components, Mitsubishi Electric Automotive America manufactures autonomous-ready infotainment and ADAS solutions, premium audio systems, high-definition displays, and powertrain electronics for standard, electric, and hybrid vehicles. Since 1979 we have served the major automotive, heavy-duty truck, and coach manufacturers across the US, and continue to grow each year! Be a part of a select team that is making a real impact on the automotive mobility of tomorrow! Summary Support and translation in demanding environment by a polished professional who will independently take charge of critical administrative and organizational support and demonstrate exemplary follow-through. Responsibilities * Provide administrative support to the President and other executive and expatriate staff members. * Translate technical drawings, documents, and presentations between Japanese and English. * Arrange private life support for Japanese executive and when needed expatriate staff (including, but not limited to, assistance in translation of forms, medical appointments, housing, driver's licenses, SSN applications, opening bank accounts, etc.) * Prepare business plan documents and presentations and represent the executive office. * Create, develop, and maintain visual presentations and meeting materials for executive meetings. * Translate, compose and/or prepare confidential correspondence, reports, agenda scheduling, preparation of expense reports, and other complex documents. * Independently organize complex activities such as business trips, meetings, and activities for executive staff and visitors as needed. * Support expatriates and visitors with business and personal issues to ensure a positive cross-cultural experience. * Handle confidential and non-routine information. * Provide budget and planning assistance, if needed. * Travel to customer, vendor, and other company locations to support executives. * Support and make recommendations to improve Company policies and procedures. * Further the goals and positive, professional image of the President's office by acting as a liaison with other MEAA departments, vendors, customers, and other Mitsubishi Electric locations. The above description represents the most significant essential duties of this position but does not exclude other occasional work assignments not mentioned. Qualifications * Bachelor's or Associate's degree in Business or related area, plus a minimum of two years' experience in a related position (preferably manufacturing), or equivalent. * Demonstrate written, verbal, and cross-cultural communication skills. * Fluent in both Japanese & English language (written & verbal) - Required. * Possess a high level of self-reliance and resourcefulness. * Diplomatic, professional communication - verbal and written. * Proactive - Have the ability to successfully prioritize when faced with requests, demands and deadlines. * Strong proficiency in Microsoft 365 tools, including Word, Excel, PowerPoint, Teams, and Outlook is required. Familiarity with additional applications such as databases, calendar management, and collaboration platforms is preferred. Knowledge of Adobe and DocuSign is a plus. To the extent that such laws prohibit discrimination and harassment, MEAA shall not discriminate against any applicant, associate, vendor, contractor, customer, or client on the basis of age, race, color, religion, creed, ancestry, national origin, citizenship status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, physical or mental disability, medical condition (as defined by applicable law), genetic information, military or veterans' status or any other basis prohibited by law. Click here to view the EEO is The Law Poster and the supplement. Applicants with a disability who need assistance with the application process may contact Human Resources by email at *********************** or by calling **************.

Description INFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to: Providing Executive/Assistant I support to high level executives, directors or managers. Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials. Organizing and prioritizing action items and serving as a liaison for internal and external offices. Managing business relationships with other program offices, divisions, and stakeholders. Managing logistics, materials, and generating minutes for meetings. Drafting and editing correspondence. Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation. Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. Requirements The individual shall have: A minimum of an Bachelor degree A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired. Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems). Ability to communicate in English both orally and in writing. Proficiency in various types of Information Technology resources such as Microsoft Office Suite products. InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

Alion Science and Technology delivers advanced engineering, IT and operational solutions to strengthen national security and drive business results. For customers in defense, civilian government and commercial industries, Alion's engineered solutions support smarter decision-making and enhanced readiness in rapidly-changing environments. Building on over 75 years of innovation, Alion turns obstacles into opportunities to help customers achieve their missions. Alion employee-owners are located at offices, customer sites and laboratories worldwide. Job Description Candidate applies administrative knowledge in support of program and management operations. Supports customer requirements for internal and external briefings and reports by assisting with preparation, scheduling and coordination of materials. Provides knowledge and capability in the use of personal computers and appropriate software applications (e.g. Microsoft Office) to produce visual aids (slides, viewgraphs, briefing charts and other graphics); file and retrieve electronic and/or paper graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy, for special and/or recurring reports; and provide assistance during briefings and VTC assistance. Monitors office supplies and assists with supply lists and electronic baskets. Provides administrative support to various functional areas, such as: Human Resources, inputting information into various management systems, including Defense Travel System, monitoring information flow from various systems, providing reports from systems and assembling information from these systems. Keeps the program office apprised as to progress, problems and issues associated with the projects. Summarizes the major activities accomplished during the reporting period. Develops spreadsheets and databases to organize and store program data. Provides support in the planning, formulation, editing, development and publication of finished products, e.g. program documentation, plans, directives, reports, briefings and other presentations in the media format requested. Provides support for internal and external meetings and briefings; and compiles meeting minutes and distributes minutes to appropriate personnel. Qualifications Position requires 10 years of relevant work experience. Candidate must possess an active Top Secret security clearance, current within five years, based upon a Single Scope Background Investigation (SSBI) or SSBI Periodic Review (SBPR) and be eligible for Sensitive Compartmented Information (SCI) and Special Access Programs (SAP) access. All personnel must have 12 months or more of experience in a SAP environment within the last five years. Additional InformationAll your information will be kept confidential according to EEO guidelines.

Description We are looking for a Senior Administrative Assistant to support property management operations and tenant relations in Cincinnati, Ohio. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of administrative tasks while assisting with tenant communications and office management. This role is ideal for someone who thrives in a fast-paced environment and is eager to learn new processes. Responsibilities: - Handle incoming calls from tenants regarding property-related issues and provide prompt assistance. - Prepare and manage contracts and ensure timely follow-up on tenant concerns. - Input payment details and verify payment statuses using software tools. - Coordinate with tenants to address late or incorrect rent payments and communicate updates to the accounting department. - Maintain office supplies inventory and ensure the workspace is adequately stocked. - Oversee administrative processes such as managing maintenance staff hours, processing tenant invoices, and reviewing expense reports. - Record monthly property meter readings and submit check requests for approval. - Prioritize urgent tenant concerns, such as maintenance issues, and address them efficiently. - Collaborate with various departments to ensure accurate and timely processing of administrative tasks. Requirements - Minimum of 2 years of experience in an administrative or property management role. - Proficiency in Microsoft Excel and Word. - Familiarity with property management software, such as Yardi, is a plus. - Strong customer service skills with the ability to handle tenant inquiries professionally. - Excellent organizational skills and attention to detail. - Ability to multitask and adapt to changing priorities. - Quick learner with the ability to grasp new systems and processes. - Strong verbal and written communication skills. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Job Details Kettering Health Main Campus | Kettering | Full-Time | First Shift Responsibilities & Requirements Responsibilities To provide administrative support and document preparation to the Foundation President, leadership and staff. To exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors' meetings Establish and maintain effective working relationships and solutions for problem solving Assist in meeting room setup including video/computer, tables, chairs preparation Occasional work schedule modifications All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents. Preferred Qualifications Qualifications Proficient in use of computer programs (Word, PowerPoint, Excel, electronic mail, desktop publishing) and other office equipment Must have excellent telephone and public relations skills Proficient in grammar, syntax, and proofreading Letter and memo composition and editing Personal demeanor that involves a professional appearance and a personable attitude, resulting in a sense of confidence in the Foundation Associate or Bachelor's degree required Previous administrative interaction preferred 3+ years of clerical/executive assistant experience preferred Medical Terminology, experience with medical service lines and healthcare Must be an excellent communicator including phone, email, social media, public relations; maintaining phone and social media etiquette Must be able to maintain strict confidentiality Efficiently and accurately prioritizes and manages mulitple tasks or projects simultaneously;from different sources including all Nursing Leaders, Educators Overview Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it's by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Job Description Join a mission-driven organization that serves older adults and strengthens our community. The Administrative Assistant provides essential administrative and front-office support to the Executive Director, management team, Board of Trustees, members, and community partners-helping ensure a welcoming, well-organized, and supportive environment. RESPONSIBILITIES Serve as the first point of contact by greeting members and guests and answering/directing phone calls. Promote agency programs and services to members and the public. Maintain accurate, confidential member records in the database. Process payments, issue receipts/tickets, and maintain participant rosters. Manage mailing lists, invitations, and basic correspondence. Order and maintain office supplies. Track donations and prepare related correspondence. Coordinate building rentals, including scheduling, contracts, and payments. Run errands, attend meetings, and perform other duties as assigned. QUALIFICATIONS High School diploma required. 5+ years of clerical or administrative experience required. Strong customer service, communication, and organizational skills. Comfortable using Microsoft Office and database systems. Ability to exercise good judgment, lift up to 20 lbs, and maintain a professional appearance. WHY JOIN US? For over 54 years, our agency has been a trusted resource for older adults in Clark County. Our work is rooted in compassion, dignity, and the belief that every person deserves access to support that allows them to stay active, independent, and connected. When you join our team, you become part of a mission-driven organization that values collaboration, respect, and service. Your work will directly improve the quality of life for the people we serve every day. FlourishesConsulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility. Job Responsibilities Maintain complex and detailed calendars while adhering to client confidentiality regulations Handle heavy call volumes from both external clients and internal colleagues/management Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation) Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation) Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain current organizational charts and Executive Bio's Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office Handle regular activities without prompting, and proactively advise of any issues or delays. Assist with overflow, ad-hoc projects and other day-to-day tasks as assigned Required qualifications, capabilities and skills At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong ability to multi-task and prioritize Strong proficiency in Microsoft Office and Concur Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management Excellent written and oral communication with both external clients and internal colleagues is a must Preferred qualifications, capabilities and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

* This is a contingent opportunity Security and Data Management Assistant K2 Group is searching for a Security and Data Management Assistant to support the Air Force Research Laboratory Sensors Directorate (AFRL/RY) at Wright-Patterson AFB, OH. The Security and Data Management Assistant will serve as an administrator and data manager in the field of risk analysis to support AFRL and the Risk Identification and Security Countermeasure (RISC) mission. The RISC effort is a security-focused cross-functional capability that gathers and consolidates information from multiple sources to identify potential risks associated with AFRL's intellectual property, programs, and personnel. RISC supports science and technology (S&T) managers and engineers and empowers AFRL leaders to make well-informed risk-management decisions to minimize the adversary's impact on our technological edge. RISC educates the AFRL workforce on these potential risks. Duties: * Maintain critical security review records and provide administrative and technical support. * Help analyze and present written and oral risk reports AFRL, USAF, and DoD. * Provide broad administrative and technical support to the RISC organization. * Collate data and draw risk analysis conclusions based on current threats. * Assist senior analysts in evaluating organizational efficiency and effectiveness. * Input and maintain secure review data and track actions via automated systems, ensuring timely processing and compliance. * Collect, verify, analyze technical and statistical data for reports and briefings. * Identify, trends, problems, and potential causes; offer recommendations; and escalate complex causes to senior analysts. * Handle, store, and disseminate classified data according to DoD procedures. * Assist with proposal development, if necessary. Requirements: * Five (5) years' experience analyzing and producing written and oral reports on risk, briefing Senior AFRL, USAF, and DoD personnel. Certifications: * SPēD Security Fundamental Professional Certification (SFPC) - required to start * SPēD Security Asset Protection Professional Certification (SAPPC) - required within 6 months of entry on duty Clearance: * Active Top Secret/SCI Benefits: K2 Group's benefit offerings include: Medical/ Dental/ Vision Insurance; FSA Medical & FSA Dependent Care; Pre-tax 401(k) & ROTH 401(k) plans; Profit Sharing Plan; Life & Accidental Death Insurance; Short Term/ Long Term Disability; Voluntary Group Life Insurance option; Tuition Reimbursement; Job-related Course Reimbursement; Holiday Pay; and Paid Time-Off

Looking to grow yourself as a business professional? Looking to educate yourself in the marketing, advertising and events industry? Looking for a fun, educational, competitive, and family environment? Events Management Training Program is a chance to bring any current college student and new graduates to understand marketing in all facets. The role will entail participating and curating face to face events for our clients, which range from Fortune 1 - Fortune 60 companies, out of the Forbes Fortune 500 and top 10 charitable organizations. The goal for the Events Management Training Program role at Launch 513, is to learn transferable skills such as communication, team work, team management, business planning, interviewing skills and more. We understand everyone has their own learning curve and we design a management training program that ensures that everyone can learn, grown and apply our systems and tools at a pace the pushes their unique comfort zone. We cater daily one on one training and mentorship from our top managing members and our clients directly to ensure the best results and development. Join the exciting and growing team of Launch 513, by clicking the APPLY button now. Our Human Resources team will send you a confirmation email or a phone call to schedule you in for a preliminary meet and greet.

Hourly Wage: **$22.7 - $25.7 per/hour** *The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation includes annual or quarterly performance incentives. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met. Employment Type: **Part-Time** Available shifts: **Weekday - 1st** Location **Supply Chain Fulfillment #3968** 650 GATEWAY BLVD, MONROE, OH, 45050, US Job Overview Career opportunities in Administration and Clerical roles include Service Shop and Maintenance Clerk, Quality Assurance, System Operator. Administration roles such as Human Resource Clerk and Office Assistant. Benefits & perks At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see Smart Guide page (*********************************************************************** Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com. Walmart is committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment. Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.

Administrative Assistant & Assistant Front Desk/Receptionist OneQuest Health Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: November 25, 2025 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. OneQuestl Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. OQH has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Details A sanitation lead is responsible for overseeing the cleaning and sanitation processes within a facility to ensure and monitor sanitation equipment and supplies. Strong attention to detail and leadership skills are essential for this role. Employment Type: Full Time Responsibilities Lead and manage the sanitation team to ensure cleanliness and safety of the facility Develop and implement sanitation procedures that comply with industry and regulatory standards Conduct regular inspections of the facility to identify areas that need cleaning and maintenance Monitor and maintain inventory of cleaning supplies and equipment Train and educate sanitation team on proper procedures and safety protocols Collaborate with other departments to ensure sanitation procedures do not interfere with production schedules Document and maintain records of sanitation procedures and inspections Investigate and resolve any sanitation-related complaints or issues Requirements At least 1 years of experience in sanitation or related field. Knowledge of sanitation regulations and procedures. Ability to develop and implement sanitation programs and protocols. Strong leadership skills and experience in managing a team. Excellent communication skills to effectively communicate with team members and management. Detail-oriented and able to maintain accurate records and documentation. Ability to identify and solve problems in a timely and effective manner. Flexibility to work varied shifts and schedules as needed.

Job Details Kettering Health Main Campus | Kettering | Full-Time | First Shift Responsibilities & Requirements Responsibilities * To provide administrative support and document preparation to the Foundation President, leadership and staff. * To exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors' meetings * Establish and maintain effective working relationships and solutions for problem solving * Assist in meeting room setup including video/computer, tables, chairs preparation * Occasional work schedule modifications * All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents. Preferred Qualifications Qualifications * Proficient in use of computer programs (Word, PowerPoint, Excel, electronic mail, desktop publishing) and other office equipment * Must have excellent telephone and public relations skills * Proficient in grammar, syntax, and proofreading * Letter and memo composition and editing * Personal demeanor that involves a professional appearance and a personable attitude, resulting in a sense of confidence in the Foundation * Associate or Bachelor's degree required * Previous administrative interaction preferred * 3+ years of clerical/executive assistant experience preferred * Medical Terminology, experience with medical service lines and healthcare * Must be an excellent communicator including phone, email, social media, public relations; maintaining phone and social media etiquette * Must be able to maintain strict confidentiality * Efficiently and accurately prioritizes and manages mulitple tasks or projects simultaneously;from different sources including all Nursing Leaders, Educators Overview Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it's by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.