Manager's assistant/administrative assistant jobs in Nashua, NH

As a global leader in the advancement of pediatric health, Boston Children's is committed to work that often challenges the limits of what is possible. The Center will be a resource for faculty, staff, patients and families, and a home for advocacy and new thinking across all aspects of pediatric healthcare delivery. The center will enable scholarship and education, training for future leaders in pediatric bioethics and establish Boston Children's as a leader in pediatric bioethics nationally and worldwide. This is a part-time (Mon-Fri, days, 20 hours/week), hybrid position, based in Boston. Key Responsibilities: Coordinates administration of departmental fellowship and/or residency programs, training grants, and related programs. Records and monitors receipt of application materials and schedules interviews. Communicates with applicants, other hospital departments, and institutions by phone or in writing to assess status of applications/appointments and exchange information. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents. Compiles and maintains related files and records. Leads and directs provision of administrative support services for the Center. Recommends, implements and maintains internal office systems and procedures. Recommends and assists in development and implementation of departmental administrative policies and procedures. Schedules appointments and meetings and maintains Executive Director's calendar. Reserves meeting locations, orders needed supplies and services, and prepares agenda and other materials. Prepares travel arrangements, including airline reservations and hotel accommodations, as necessary. Plans, prepares, and organizes logistic and administrative requirements for seminars, conferences, and other special programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s), and secures necessary supplies, equipment, and services. Prepares program syllabus/schedules, collects and organizes teaching materials, receives and records registration forms and fees, and monitors expenses. Transcribes and types from recorded dictation, shorthand or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Edits and updates CVs of Executive Director and other Center faculty (as determined by the ED), in Harvard format. Proofreads and edits materials for accuracy, consistency, and clarity. Receives and screens correspondence, composing and preparing responses on administrative matters as appropriate. Organizes and maintains daily administrative operations of department. Prepares periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements. Initiates, routes, and tracks administrative forms such as purchase orders, payment requisitions, and physician reappointment forms. Minimum Qualifications Education: High school diploma/GED required. Experience: Two (2) years of related experience required. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Personal Assistant - Real Estate Family Office Family office in Boston is seeking a warm, polished, and highly professional Personal Assistant to join its close-knit team. This role focuses on front desk operations, hospitality, and administrative support to ensure smooth daily office operations and a welcoming experience for all visitors. Responsibilities: Greet and assist visitors, vendors, and guests with a professional and welcoming presence. Assist with daily tasks to support the firms principals, including personal errands and supporting day-to-day operations. Provide refreshments and maintain a polished, client-ready reception and meeting environment. Answer and route phone calls, manage correspondence, and assist with scheduling as needed. Maintain a clean, organized, and fully stocked office environment, including meeting rooms and shared spaces. Support light hospitality tasks such as preparing coffee or refreshments for meetings. Assist with general administrative duties, including filing, organizing paperwork, and supporting the team as needed. Qualifications: 2+ years of administrative or front-desk experience in a client- or guest-facing environment. Background in hospitality, concierge services, or luxury office reception strongly preferred. Excellent interpersonal and communication skills with a polished, professional presence. Strong organizational skills and the ability to anticipate needs. Tech-savvy and comfortable learning internal systems and tools. Detail-oriented, punctual, and committed to maintaining a professional environment.

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

The Opportunity: Contribute To The Growth Of Your Career. Support a combination of VPs/AVPs Schedules and maintains multiple calendars of appointments and meetings. Coordinates travel itineraries and process expenses. Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature. Involves appropriate Associates from other departments or divisions to resolve issues. May provide functional guidance and training to other Associates within Division. Communicates pertinent information among appropriate departments. Involves appropriate Associates from other departments in the resolution of issues. Analyses operating practices and creates/revises systems and procedures as necessary. Organizes and maintains files, record keeping systems, and office layout. Oversees and monitors administrative projects. Performs other duties as required or directed. Organizes meetings (Catering, Booking Rooms, Follow up, etc.) Printing, organizing, and disseminating significant number of Reports on time Timekeeping Back-up Support to other Admins. Manages and administers various documents and spreadsheets Supports all meetings and sessions held in the home office Support training and conferences with prep and coordination needs Plans and participates in division initiatives such Team Building events. Gather and analysis the workforce analytics reports to support HR leadership Supports the managing the operational budget and partners with Finance as needed Leverages HR systems such as Workday and ServiceNow to provide reports and maintain Teams site Works in partnership with leadership to develop and maintain confidential database to support the business needs Support HR leadership by coordinating and advising on company policies, procedures, contract administration, and benefit programs. Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes. Gathers HR and Financial information to prepare for contract preparation meetings Completes special projects as assigned or directed Who We Are Looking For: You. Administrative experience in a corporate human resource setting preferred 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word Excellent communication manner, solid written and verbal communication skills and be customer service oriented Ability to successfully juggle many things at one time and shift gears to prioritize Strong ability to build relationships and collaborate with local and remote team members and other admins Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment Able to effectively manage confidential and sensitive information. Willingness to learn, take direction well and be a team player Ability to focus and get the job done while avoiding distractions Great at being resourceful and leveraging relationships to problem solve Understanding of change management Understanding of the budget process Ability to partner with multiple levels across divisions in North America This position has a starting pay range of $25.60 to $35.20 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Carney, Sandoe & Associates is the largest educational recruitment firm working to help K-12 independent, private, charter, and like-kind (non-public) schools nation and worldwide hire the best teachers, administrators, coaches, and leaders. Since 1977, we've “made the match” for more than 40,000 job seekers and over 1,500 schools. A little about us: We're passionate about education and finding the best teachers, staff, and leaders to run K-12 independent schools. Many of us come from education backgrounds. We value diversity, equity, inclusion, and belonging - both within our organization and in support of the schools we partner with. We take innovation seriously, but we also focus heavily on the importance of building relationships. We love what we do and we work hard. We also love to laugh. We're a driven, collaborative team working at the intersection of education and business, and we're looking for an energetic Operations Assistant. What You'll Do: Answer phones and provide professional, friendly customer service. Assist with special projects. Handle administrative and clerical tasks, including database work. What We're Looking For: Bachelor's degree (required). Customer service experience (internship or part-time experience counts!). Strong attention to detail and organizational skills. Proficiency in Excel, Word, and various database tools. Professional demeanor, sense of humor, and hard working. Why You'll Love It Here: Hybrid work schedule (combine in-office collaboration with remote flexibility) Opportunity to learn the business side of education Supportive, ambitious team environment Employment Type: Entry-Level. Full-Time preferred, but open to part-time. Compensation: $20/hour 💡 Pro Tip: Research our company before writing your cover letter - it might just give you an edge in securing an interview! Carney, Sandoe & Associates does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

CastleGate Forwarding (CGF) is a rapidly growing freight forwarding start-up within Wayfair, moving containers across the globe to Wayfair's shelves and elsewhere. We offer a full suite of shipping services (Asia consolidation, ocean freight, drayage, customs brokerage, cargo insurance, etc.) that aims to provide Wayfair suppliers with competitive and convenient logistics solutions. The Senior Associate Salesforce Administrator is a trusted advisor and hands-on expert who ensures Salesforce operates as a strategic enabler of business growth. In addition to maintaining the platform, this role contributes to CRM strategy, governance, and innovation, working cross-functionally to align Salesforce with organizational objectives. The Senior Associate is expected to anticipate business needs, influence platform direction, and drive adoption and efficiency across teams. What You'll Do * Partner with business leaders to define and refine the Salesforce roadmap, ensuring alignment with company priorities and future growth. * Act as a steward of CRM strategy, proposing enhancements that improve scalability, efficiency, and customer experience. * Contribute to the governance framework, defining standards for data quality, change management, and system usage. * Evaluate new Salesforce features and AppExchange solutions, providing recommendations to leadership on adoption. * Act as a liaison between business stakeholders and IT/Development teams, ensuring Salesforce initiatives are integrated with broader digital strategy. * Analyze usage trends, adoption metrics, and ROI of Salesforce initiatives to guide executive decision-making. Manage user administration, profiles, permission sets, roles, and security policies. * Design, build, and optimize declarative automations (Flows, Validation Rules, Approval Processes). * Create advanced reports, dashboards, and analytics to provide actionable insights for leadership, while maintaining data integrity, leading data cleansing, deduplication, imports/exports, and audits. * Oversee sandbox and release management processes, ensuring structured testing and deployments. * Develop and maintain documentation, playbooks, and training materials. Train end-users and promote adoption through best practices and enablement sessions. What You'll Need * 3-5 years of Salesforce administration experience in a growth-oriented environment with knowledge of Sales Cloud, Service Cloud, or CPQ. * Salesforce Administrator certification required; Advanced Administrator or Platform App Builder preferred. * Experience in DevOps tools (Copado, Gearset) and Agile practices. * Proven ability to translate business strategy into Salesforce capabilities. * Strong understanding of CRM governance, data strategy, and change management. * Excellent communication skills with the ability to influence stakeholders at all levels and experience participating in roadmap planning sessions or steering committees. * Experience building partnerships with business leaders to shape Salesforce strategy. * Strong sense of prioritization of internal and external deliverables, where goals and conditions may be evolving. Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form. Need Technical Assistance? For more information about applying for a career at wayfair, visit our FAQ page here. About Wayfair Inc. Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking. No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic. Your personal data is processed in accordance with our Candidate Privacy Notice (***************************************** If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at *********************************.

At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together. The Crown Is Yours As a Senior Administrative Assistant, you'll play a pivotal role in keeping our fast-moving leadership team focused and efficient. In this dynamic position, you'll provide high-level support to VP and SVP leaders, managing complex calendars, coordinating travel, and ensuring seamless communication across teams. You'll be trusted with sensitive information, quick decision-making, and the autonomy to solve problems before they surface. If you thrive in fast-paced environments and enjoy being two steps ahead, this is your opportunity to make a direct impact. What you'll do as a Senior Administrative Assistant Manage complex executive calendars, strategically prioritizing and resolving scheduling conflicts across multiple time zones. Coordinate all aspects of domestic and international travel and process related expense reports. Plan and execute meetings and events-virtual, hybrid, and in-person-including logistics, tech setup, catering, and materials. Keep leadership informed of critical deadlines, deliverables, and meeting prep with timely updates and follow-ups. Collaborate closely with the Senior Leadership Team, cross-functional partners, and fellow Executive Assistants to ensure alignment. Respond to shifting priorities with sound judgment and efficiency. Provide backup support for other Executive Assistants as needed. What you'll bring At least 4 years of experience supporting senior leaders in high-growth, fast-paced environments. Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint. Strong organizational skills, attention to detail, and a proactive, solutions-oriented mindset. High emotional intelligence and professionalism, especially in high-pressure situations. Flexibility to adapt and reprioritize on the fly, with a “no task too small” mindset. Based in the Boston area with the ability to work a hybrid schedule and be in-office as needed. Willingness to support leadership outside standard business hours when required. #LI-SW1 Join Our Team We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role. The US hourly rate for this full-time position is 30.00 USD - 37.50 USD, plus bonus, equity, and benefits as applicable. Our ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

What is the Position? Evercore ISI is looking for an Administrative Assistant to help support a team of 5 senior salespeople and 3 traders. The ideal candidate is a highly motivated and organized individual with a strong work ethic, excellent communication skills and a positive attitude. Teamwork and responsiveness are key but working independently is also essential. This individual should be able to multi-task in a fast-paced environment and be comfortable working with all members of the Sales, Trading, Research. Events and the administrative teams. This position is in Boston. Primary Responsibilities: * Supporting Sales in day-to-day client interaction * Coordinating marketing and corporate access events * Recording and updating client interactions in Client Relationship Management tool * Ensuring client reporting accuracy and submission in a timely manner * Managing schedules for the sales team * Arranging travel and entertainment (international and domestic) * Answering phones for salespeople * Hours: Approximately 8:00am - 5:00pm Specific Qualifications: * Ability to prioritize multiple tasks with attention to detail * Excellent communication and interpersonal skills * Strong organizational skills * Industry exposure is a plus, but not required * Technologically savvy including proficiency in Microsoft Office, Zoom and familiarity with CRM systems * Knowledge of Concur & Workday is strongly recommended Expected Base Salary Range: $95,000 - 100,000 In addition to a competitive base salary, employees may be eligible to receive a discretionary bonus. Evercore also offers a variety of benefits and programs, subject to eligibility. These include, but are not limited to: * Medical, prescription, dental, and vision insurance, including healthcare savings and reimbursements accounts * 401(k) Retirement Plan * Life and disability insurance, including additional voluntary financial protection insurance * Well-being resources and programs, including mental health and mindfulness programs, digital wellness platforms, well-being events, and targeted on-site health services * Family-building and family-support benefits * Paid parental, caregiver, marriage and bereavement leave * Commuter benefits, health club membership discounts, and other corporate discounts * Paid holidays, vacation days, personal days, sick days, and volunteer opportunities About Evercore: Evercore (NYSE: EVR) is a premier global independent investment banking advisory firm. We are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders - including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals. Founded in 1995, the Firm is headquartered in New York and maintains offices and affiliate offices in major financial centers in North America, Europe, the Middle East, and Asia. For more information, please visit ***************** Inclusion and Equal Opportunity Employment: Evercore is an equal employment opportunity employer and does not discriminate against individuals because of actual or perceived race, color, creed, religion, sex, pregnancy, national origin or ancestry, mental or physical disability, age, veteran status, military status, citizenship status, sexual orientation, gender identity or expression, genetic information, or immigration or citizenship status, or any other characteristic protected by applicable law (referred to as "protected status"), in accordance with applicable federal, state and local laws.

Woburn, MA Primary responsibilities: * Support our leasing and property management teams by ensuring client compliance with lease insurance requirements. * Review insurance documentation. * Perform internal database entry and maintenance. * Produce reports. * Manage incoming and outgoing email requests. * Respond to inquiries from leasing directors, account managers, and third-party insurance professionals. * Complete other administrative projects as assigned. The preferred candidate will possess: * Clerical experience with insurance policies and procedures, with general understanding of commercial general liability coverages. * Positive attitude * Strong work ethic. * Detail-oriented mindset. * Polished presence. Required qualifications: * Minimum of 3 years of experience supporting senior management. * Strong written and oral communication skills with close attention to detail. * Ability to organize, prioritize, and coordinate multiple assignments in a busy office environment and with an aptitude for time management. * Ability to solve problems independently and work with minimal supervision. * Good experience with office equipment, including computers, software, and scanners/copiers. About Cummings: Cummings Properties has a long history of giving back to the community. The large majority of its buildings are owned by Cummings Foundation, its philanthropic affiliate, with all rental profits benefiting greater Boston nonprofits. Learn more at ********************************** . In addition to unlimited career advancement and growth potential, we offer a comprehensive compensation and benefits package that includes: * Medical, dental, vision, life, and disability insurance * Cummings Properties Employee Trust (equity compensation) * Competitive compensation and opportunities for bonuses * Paid holiday, vacation, sick, and personal time * 401(k) retirement savings plan with generous Company match * Tuition Reimbursement * Charitable gift match up to $2,000 annually, plus the opportunity to direct an additional $2,000 in Company funds each year to a local nonprofit of your choice * Pay range is $32-$35 per hour NOTE: Candidates must be able to work on site. This is not a remote or hybrid position. Interested applicants are encouraged to send a cover letter, resume, and compensation expectations to *******************. Cummings Properties is an Equal Opportunity Employer. In the interest of the safety and health of our employees and clients, we maintain a ZERO TOLERANCE policy in regards to prohibited drug use and alcohol or marijuana abuse. More information about the Cummings organization is available at **************** and *************************** Apply Back to career listings

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8 am to 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3071 Fitchburg Primary Care This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem relat Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. ed priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management. Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices. We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own. Job Description In office interpretation service up to 40 hours per week. Must be skillful in Pidgin Signed English Registry of Interpreters for the Deaf and/or National Association for the Deaf Interpreter Certification with 5+ years working experience Adherence to Sign Language Interpreter's Confidentiality Rules Strong American Sign Language to English Interpreting Skills Ability to Travel: 20% Flexible Schedule (including nights and weekends) Comfort working in call center environment where trainer will be training classes of at least 10-15 trainees at a time Comfort shadowing trainer in call center floor/standing and moving around on call center floor Comfort working in Professional Environments Excellent Writing Skills Additional Information Vivek Salvatore vivek.salvatore(@)americanetworks.com ( *************

Senior Admin Assistant needs 3 years of experience in a professional work environment or in administrative/office management/coordinator position Senior Admin Assistant requires: Excellent customer service orientation, team-player attitude, and willingness to assist all groups at other sites. Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.) Prior Workday experience Ability to navigate computerized data entry system or other relevant applications. Senior Admin Assistant duties: Create and edit documents, data bases, spreadsheets, etc. Identify innovative techniques to increase productivity across the team Handle additional administrative support or special projects as assigned by the supervisor. Adapt to change quickly Process interview scheduling transactions including but not limited to the following: o Support candidate communications. o Schedule interviews in Workday and Outlook o Schedule seminars and recruiting activities (as appropriate) o Assist candidates with travel authorization as needed. o Supporting and managing a positive candidate experience

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive's Bios Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. JOB DESCRIPTION: • Performs administrative duties and office support activities for a team or department. ACCOUNTABILITIES: • Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data. • Reviews documents and proofreads for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards. • Arranges travel for the team or department; completes expense reports in a timely manner. • Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools. • Interfaces and communicates with internal customers; directs people to the appropriate resources. • Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor. • Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities. • Prepares documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees. • Develops a network within the department; draws on network to answer questions and successfully execute responsibilities. • Demonstrates confidentiality in execution of all responsibilities. • Performs other duties as required. Qualifications EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS: • Associates degree preferred. High school diploma/GED required • Minimum 5 years of relevant work experience. Previous Pharma experience • Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint. • Excellent verbal and written communication skills • Must be able to sit for long hours. Must be able to view and operate a computer. • Minimal travel as required for the work, primarily for meetings Additional Information $29 per hour

Reporting to the Senior Vice President (SVP), Ambulatory Care, the Executive Assistant will provide primary support to the SVP related to scheduling, meeting development and planning, development of internal and external presentations, and development of internal communications on behalf of the SVP. The SVP, Ambulatory Care, is a new executive to the Dana-Farber Cancer Institute (DFCI), tasked with optimizing the patient care experience in ambulatory services in a rapidly growing footprint across multiple sites. The Executive Assistant serves as the primary point of contact for diverse internal and external constituents, including faculty and commercial partners; assists the SVP as well as others aligned to the Office, with monitoring, prioritizing, and executing a broad range of tasks; and approaches the work with a cross-functional mindset. The Executive Assistant may assume responsibility for select projects and initiatives as directed. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Under minimal supervision will perform the following: + Provide knowledgeable and skilled general administrative support primarily to Vice President(s) and above or a comparable level executive. Responsibilities to include: + Advanced communications support, + Proactively triaging issues as they arise and determining appropriate action in response to inquiries, + Act as designee of leader in specified areas as directed. + Complex calendar management of senior executives and anticipating conflicts before they arise. + Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for VP or SVP hosted meeting. + Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires. + Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled. + May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged. + Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities. + Prepare documents and correspondence that may be highly confidential or politically sensitive in nature. + Book complex domestic and/or international travel itineraries. + Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on. + May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements. + Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner. + Process various requisitions, purchase orders, personnel and other forms needed for the department's administration. + May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed. + Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. + Help to improve workflow, operating efficiency, and service quality within the department. + May provide mentorship, supervision, or management to junior administrative staff. **SUPERVISORY RESPONSIBILITIES:** No direct reports, may provide mentorship, supervision, or management to junior administrative staff. Minimum Education: High school diploma required. Bachelor's degree preferred. Minimum Experience: 7 years of administrative experience of which 2 years must be in an Executive Assistant role, preferably in a non-profit/mission-driven organization. License/Certification/Registration: N/A **KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:** + Stellar communication skills, both written and verbal. + Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe. + Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. + Resourceful with strong problem-solving skills. + Ability to engage with appropriate urgency in situations that require quick response or turnaround. + Ability to independently prioritize high volume of tasks and manage competing priorities. + Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed. + Ability to work collaboratively with a wide range of people and diverse cultures. + Ability to handle Interactions that require confidentiality and diplomacy. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. **EEOC Poster**

The Department of Children and Families (DCF) seeks a highly organized and detail-oriented Executive Assistant. The selected candidate will provide administrative support to the Deputy General Counsel, the Director of Fair Hearings, and the Fair Hearing Unit as a whole. The ideal candidate will provide high-quality, professional customer service, and maintain efficient office operations. The selected candidate will ensure the office systems, agency procedures, and practices are well organized and administered effectively. Duties and Responsibilities (these duties are a general summary and not all inclusive): * Responsible for review and scheduling of all fair hearing requests in accordance with regulations. * Ensures Fair Hearing information, including requests for hearings and appeals from hearings, are entered into the DCF database (iFamilyNet). * Supports the day-to-day operational needs of the Fair Hearing Unit and its related functions, including processing Fair Hearing decisions in accordance with DCF regulatory time frames when needed. * Oversees incoming and outgoing correspondence for the Fair Hearing Unit, including scanning and uploading correspondence to DCF database as necessary. * Assists with technical assistance activities, including updating procedure manuals and updating and archiving Fair Hearing files. * Assists in tracking and processing fair hearing files and records, document requests and subpoenas. * Reviews and assists in analyzing Fair Hearing Unit data and preparing data reports as necessary, including monthly statistics. * Responds to external agency requests for information, under the direction of the Director. * Provides exceptional customer service to the consumers/Appellants/attorneys and assists in resolving consumer complaints and staff questions. * Maintains a working relationship with the staff within the Fair Hearing Unit, Office of the General Counsel and Area Office Staff. Coordinate scheduling with Area Office Staff. * Manages calendar and coordinate meetings for the Director of Fair Hearings as needed. * Other responsibilities as assigned by the Director of the Fair Hearing Unit. Preferred Qualifications: * At least two (2) years of administrative experience in government, corporate or law firm environment * Excellent interpersonal and communication skills with the aptitude to work independently and collaborate with multiple staff. * Excellent attention to detail. * Skilled in preparing general reports, using charts, graphs, and tables. * Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel, and Power Point, as well as Adobe and ability to learn new computer applications and software. * Ability to exercise sound judgment and discretion in handling confidential information. * Excellent time management skills and proficiency in giving precise written and oral instructions About the Department of Children and Families: The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning. For more information about our agency and programs visit: **************** Pre-Hire Process: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit **************************** Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at ************** and select option #4 First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Become an integral part of Asset and Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Asset and Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.