Manager's assistant/administrative assistant jobs in Noblesville, IN - 71 jobs

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President, Head of Care Solutions and the Vice President, Institutional Markets. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

About the Role The HIM Assistant is responsible for assembling patient information into patients' electronic medical record in an accurate and timely manner. The primary functions of the position revolve around the accurate scanning & routing of all incoming documents and routed to the appropriate area of the patients record, quality analysis of the contents of the records and chart completion, and processing release of information requests for all USUP locations. The HIM Assistants will work closely with the EMR Specialists to continuously evolve and improve processes. What You'll Be Doing Responsible for properly identifying, accurately scanning and routing of all incoming electronic documents as well as internal documents ensuring they are correctly filed in the applicable patient's charts and electronically delivered to the appropriate parties for review. Ensures that all patient information is maintained according to the established patient confidentiality policy. Responsible for incoming new patient referrals, creating new patient charts and records retrieval, ensuring all necessary records are obtained and are in the accurate patient's chart. Answers phones, creating new patient charts and record retrieval for new patient self-referrals, urgent care and hospital follow ups, as well as accurately handle all incoming patient record request phone calls. Monitor, process and reconcile all tanks, to include direct messaging, HL7 and well as the exception tank, for routing and importing, as well as entering lab results as they come, in a timely and accurate manner. Obtains all office medical records request to retrieve records for hospital follow ups, via hospital portals, urgent routing for incoming triages and patient appointments within 24 hours. Collect, evaluate, scan, and route all documents from all locations. Scanned documents will have QA performed by the HIM Supervisor to ensure the documents are scanned into the correct chart, placed in the correct area of the chart and ensure there are no duplicates in the patient's chart. Complete daily document distribution, transmitting provider office notes as outlined in the patient DDCC. Monitors and accurately handles all outlook results, ensuring specialty testing reports are in the correct patient's chart. Receive and process medical record requests for all locations according to the Release of Information policy and procedure; understand accounting of disclosure and the importance; track releases within Medent and invoice all eligible parties for payment of records prior to releasing, post the processing fees per the USUP policy. All HIM Assistants will be cross-trained and rotate duties as assigned. Performs all other duties as assigned. What We Expect from You An Associate Degree required Minimum of 2 years' experience in HIM Prior use of Medent systems preferred Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills To perform this job successfully, an individual should have thorough knowledge in computer information systems. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Travel Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected. What We are Offer You At U.S. Urology Partners, we are guided by four core values. Every associate living the core values makes our company an amazing place to work. Here “Every Family Matters” Compassion Make Someone's Day Collaboration Achieve Possibilities Together Respect Treat people with dignity Accountability Do the right thing Beyond competitive compensation, our well-rounded benefits package includes a range of comprehensive medical, dental and vision plans, HSA / FSA, 401(k) matching, an Employee Assistance Program (EAP) and more. About US Urology Partners U.S. Urology Partners is one of the nation's largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy. U.S. Urology Partners is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

As a Senior Administrative Assistant, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function. Your Responsibilities: ●Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses. ●Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals. ●Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices. ●Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors What You Need to Succeed (minimum qualifications): ●Education: High School Diploma / GED with an equivalent level of experience. ●Experience: A minimum of 3 years of experience in an administrative support role. ●Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units. What will give you a competitive edge (preferred qualifications): ●Proven ability to manage competing priorities and adapt to frequent changes within a functional area. ●Proven ability to anticipate needs and proactively find solutions to complex administrative situations. ●Experience with Concur for travel and expense reporting and SAP for other business processes. ●Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Job Description As a Senior Administrative Assistant, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function. Your Responsibilities: ●Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses. ●Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals. ●Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices. ●Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors What You Need to Succeed (minimum qualifications): ●Education: High School Diploma / GED with an equivalent level of experience. ●Experience: A minimum of 3 years of experience in an administrative support role. ●Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units. What will give you a competitive edge (preferred qualifications): ●Proven ability to manage competing priorities and adapt to frequent changes within a functional area. ●Proven ability to anticipate needs and proactively find solutions to complex administrative situations. ●Experience with Concur for travel and expense reporting and SAP for other business processes. ●Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job description Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: Filing, scanning and document management to mainframe system Greet new employee's, direct them to orientation, and assist with office integration Oversee delivery and transportation of packages to recipients Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis” Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination Create purchase orders for construction teams Invoicing of Time & Material and Contract jobs Perform checks and balances verifying job costs Review and analyze job cost reports for accuracy Assist with accounts receivable collections when needed Assist construction teams with project submittals, O&M manuals, etc. Request bid and job numbers as directed by construction teams Perform other related duties or special projects as assigned Job requirements High school diploma or GED equivalent preferred 1 or more years of administrative assistant experience Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred Proficiency in MS Word and Excel, etc. preferred Additional Requirements: Requires mathematical and English language skills Ability to learn and perform work in multiple mainframe system screens Ability to follow established procedures for work being performed Strong organizational skills and ability to meet deadlines Strong oral and written communication skills Maintain a positive, cooperative, and teachable attitude Complies and promotes company Safety Policy Ability to perform high work volume with minimal errors and supervision Ability to communicate courteously and proactively with all levels within the company Ability to maintain confidentiality concerning financial and customer transactions Must be proactive, self-motivated, detail oriented and reliable Must have the ability to multitask and work independently, as well as in a team environment Analytical and problem-solving skills Ability to pass a full background screening and drug screening All done! Your application has been successfully submitted! Other jobs

Benefits: Employee discounts Flexible schedule Training & development Job DescriptionWe Are: Here at Blue Moon Estate Sales, we pride ourselves in having the most friendly and helpful estate liquidations and move management services in the business. We search for individuals who are passionate about helping others and who want to share this passion. You Are: The Move Management and Equipment Assistant will take part in overseeing equipment needs for events and move management services, while providing the highest level of service. The Work: · Un-packing and re-packing the BMES equipment for the estate sales · Provide furniture move services · Checking and testing all equipment to ensure proper functioning prior to team use · Working with BMES staff on location assisting with equipment needs· Performing stock checks to establish and maintain accurate inventory · Customer service, requests, and deliveries at times· Properly assessing and completing minor repairs to equipment · Maintain an orderly work area and BMES Equipment Trailers and Box trucks at all times · Ensuring that all gear is picked up from past sales and returned to the trailer, Box truck or storage unit· Quickly executing all other duties as assigned by management · Lift a minimum of 60 lbs.· Ability to disassemble merchandise to be sold· Ability to assemble merchandise to be sold· Maintain excellence in safety with a continuance in improvement and customer service Qualifications: Must be customer service oriented Must be reliable and trustworthy Willingness to assist customers with merchandise Ability to work flexible hours and in a variety of locations Locations will vary from week to week depending on client contracts. Ability to work on weekends Ability to lift 60 lbs Must have access to reliable transportation Benefits/ Perks: Join a fun community of buyers while exploring the coolest homes. Access to purchase amazing things after our customers have first dibs. Flexible schedules. Weekend work available. Unique work environment. Compensation: $15.00 - $18.00 per hour GOOD PEOPLE. GREAT SALES. Join the Blue Moon Estate Sales family today! Blue Moon is the largest estate sale franchise in the country. We pride ourselves on delivering professional services, exciting treasures and stellar experiences to our clients and customers. Built on fresh sales and new environments, it's a business that never gets old. Interested in saying goodbye to boring work weeks and getting into a rewarding field full of interesting adventures? We're on the lookout for friendly, energetic people who are passionate about helping others. Does that sound like you? This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Blue Moon Estate Sales Corporate.

at Dentistry on 116 Join Our Team and Brighten Lives One Smile at a Time At Dentistry on 116 we take pride in creating reasons to smile every day by delivering exceptional dental care to our patients. Due to the growth and expansion of our practice, we are excited to add a dedicated Business Assistant to join our passionate and patient-focused team. In this role, you will play a vital part in ensuring smooth daily operations, providing excellent customer service, and supporting our commitment to delivering quality care. If you thrive in a collaborative environment and are eager to grow with a dynamic practice, we'd love to hear from you! Your Schedule Will Be: Monday - Thursday: 6:30AM - 4:00PM, **Must be available some Friday's 10:00AM - 2:00PM *Includes morning huddle Benefits & Perks: Quarterly Bonus Potential - up to $700 Health, Vision, Dental, and Life Insurance 401(k) with a 3% Employer Contribution Competitive Dental Services Employee Discount 6 Paid Holidays & PTO Flexible Spending Account Health Savings Account Scrub Allowance Continuing Education Allowance Licensure/Certification Reimbursement Qualifications: Required: Dental / Medical Admin Experience (2+ years) Well versed in dental procedures, treatment plan presentation and patient education Dental Insurance Experience Knowledge of the CDT Codes Dentrix Ascend Experience As a Business Assistant, you will: Welcome visitors and patients, ensuring efficient notification to staff and adeptly handle phone communications. Oversee appointment scheduling and calendar management to achieve practice's care objectives and financial targets. Address patient financial concerns, maintain accurate financial records, and hold at least a High School Diploma or Equivalent. Why Choose Dentistry on 116? We Provide: personalized, high-quality dental care by listening to patient concerns and delivering treatment plans that promote healthy, confident smiles. Cutting-Edge Technology: Experience the advantages of our state-of-the-art dental technology, ensuring that our patients receive the most advanced and effective treatments available. Stay at the forefront of dentistry with our commitment to providing the latest innovations in dental care. Comprehensive Patient-Centered Care: Enjoy the convenience of patient-centered care for the entire family under one roof. From children to seniors, we prioritize the individual needs and preferences of each patient, delivering personalized care and attention that fosters lasting relationships and optimal oral health outcomes. Why Being Partnered with P1 Dental Matters: Partnering with P1 Dental offers us: Cutting-edge Technology: Access to the latest in dental technology to enhance patient care. Efficiency & Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable. Unwavering Support: It's not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice. Be Part of Something Bigger: By joining Dentistry on 116 and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry. Ready to embark on a rewarding journey with us? Apply today!

Howard County Oral Surgeons is seeking a Part Time Front Office Assistant to join our private practice. The ideal candidate we are looking for would need to provide exceptional customer service while managing administrative tasks efficiently. This role requires strong communication skills and attention to detail. Duties Manage patient records and ensure all information is accurate and up to date. Handling of all medical clearances and correspondence with other medical/dental offices. Handle phone calls, schedule appointments, respond to inquiries, and provide information about services offered. Assist with administrative tasks such as filing, data entry, processing patient payments, checking on insurance claims, and figuring patient treatment plans/insurance co-payments. Flexibility to cover during staff vacations/absences. Ability to work independently as well as part of a team. Experience Previous experience as a dental receptionist or in a similar front office role is preferred along with familiarity of a dental/patient scheduling software is a plus. If you are passionate about providing excellent patient care and have the skills necessary for this role, we invite you to apply for the position of Front Office Assistant in our team-oriented environment.

The Program Coordinator for Downtown Indianapolis Nonprofit Entrepreneurship Center plays a key role in supporting the Program Manager by handling administrative tasks, coordinating events, managing program documentation, and assisting entrepreneurs in accessing program services. This position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast\-paced, mission\-driven environment. Primary Responsibilities: Provide direct administrative support to the Program Manager and Entrepreneurship Center team. Answer phone calls, respond to emails, and serve as the first point of contact for program participants and partners. Maintain program calendars, schedule appointments, and coordinate meetings. Prepare and edit reports, presentations, and program\-related documents. Process invoices, purchase orders, and maintain financial records related to program expenses. Organize and maintain both electronic and paper filing systems. Handle confidential information with discretion and professionalism. Assist in planning, organizing, and executing workshops, networking events, and training sessions for entrepreneurs. Coordinate event logistics, including venue booking, catering, speaker scheduling, and material preparation. Track event attendance and follow up with participants post\-event for feedback. Provide on\-site support for events, ensuring smooth execution and addressing participant needs. Serve as the first point of contact for entrepreneurs, providing information about available programs, services, and resources. Maintain accurate and up\-to\-date records of program participants and activities. Enter and track program data in spreadsheets, databases, and reporting systems. Qualifications & Skills: High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Communications, Nonprofit Management, or a related field is preferred. 1-3 years of administrative experience, preferably in a nonprofit or business development setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with Google Workspace tools. Excellent written and verbal communication skills. Ability to multi\-task, prioritize work, and meet deadlines in a fast\-paced environment. Strong organizational skills and high attention to detail. Ability to work independently while maintaining strong team collaboration. Comfortable working with diverse individuals, including entrepreneurs, community leaders, and business professionals. Hours: Monday thru Friday 8:30am to 5pm (30 min lunch) Starting Salary: $38,000 to $45,000 "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"637562732","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Nonprofit Charitable Organizations"},{"field Label":"Work Experience","uitype":2,"value":"4\-5 years"},{"field Label":"Salary","uitype":1,"value":"$38,000 to 45,000"},{"field Label":"City","uitype":1,"value":"Indianapolis"},{"field Label":"State\/Province","uitype":1,"value":"IN"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"46202"}],"header Name":"Program Administrative Assistant","widget Id":"378023000000072311","is JobBoard":"false","user Id":"378023000000129003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"378023000020828005","FontSize":"14","location":"Indianapolis","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"bwqpaaffe7322cffe4bffa5b588f3b3db2601"}

We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks. This role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong organizational skills, a willingness to take on new challenges, and a commitment to maintaining high standards of confidentiality and professionalism. There is significant opportunity for growth within this role and the company for individuals who exhibit self-accountability, proactiveness, and exceptional communication skills. Adaptability and a willingness to learn new software are essential for success in this role. Candidates located in Indiana or willing to relocate are preferred, and this position offers a flexible/hybrid work arrangement. Responsibilities: Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies. Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations. Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary. Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports. Coordinate office events and activities, including team meetings, training sessions, and social gatherings. Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment. Handle confidential information with discretion and professionalism. Work closely with the CEO and other senior executives to support their needs and priorities. Assist with basic accounting tasks, such as processing invoices and expense reports. Maintain office cleanliness and organization. Assist with special projects and other duties as assigned. Requirements: Degree in business administration, management, or a related field preferred. 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred Strong organizational, communication, interpersonal and time-management skills required Proven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements Ability to maintain confidentiality and exercise discretion Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office and other basic software applications Experience with using QuickBooks or other accounting software preferred. Ability to work in Indiana or willingness to relocate (no relocation assistance offered) Demonstrate ability to adapt to a dynamic work environment and learn new software as needed. About Levisonics: Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays. By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients. Levisonics offers comprehensive benefits including healthcare, dental and vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short-term and long-term disability benefit administration, health savings account. Employees can also take advantage of flexible and hybrid work opportunities.

Job Description We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks. This role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong organizational skills, a willingness to take on new challenges, and a commitment to maintaining high standards of confidentiality and professionalism. There is significant opportunity for growth within this role and the company for individuals who exhibit self-accountability, proactiveness, and exceptional communication skills. Adaptability and a willingness to learn new software are essential for success in this role. Candidates located in Indiana or willing to relocate are preferred, and this position offers a flexible/hybrid work arrangement. Responsibilities: Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies. Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations. Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary. Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports. Coordinate office events and activities, including team meetings, training sessions, and social gatherings. Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment. Handle confidential information with discretion and professionalism. Work closely with the CEO and other senior executives to support their needs and priorities. Assist with basic accounting tasks, such as processing invoices and expense reports. Maintain office cleanliness and organization. Assist with special projects and other duties as assigned. Requirements: Degree in business administration, management, or a related field preferred. 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred Strong organizational, communication, interpersonal and time-management skills required Proven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements Ability to maintain confidentiality and exercise discretion Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office and other basic software applications Experience with using QuickBooks or other accounting software preferred. Ability to work in Indiana or willingness to relocate (no relocation assistance offered) Demonstrate ability to adapt to a dynamic work environment and learn new software as needed. About Levisonics: Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays. By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients. Levisonics offers comprehensive benefits including healthcare, dental and vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short-term and long-term disability benefit administration, health savings account. Employees can also take advantage of flexible and hybrid work opportunities. Powered by JazzHR YYQjJ2Knyv

Tire Discounters, the nation's largest family-owned and operated tire business, was founded almost 50 years ago. We are dedicated to providing exceptional automotive service with a focus on transparency and care to our nearly 2,300 team members. We offer diverse career paths, industry-leading training, and a commitment to our core values. As a family-owned tire and automotive service retailer, our mission is to prioritize people and safety above all else. We are dedicated to delivering a "WOW" experience to our customers and team members, with a commitment to always do the right thing and challenge the status quo. Position Overview As a Sales Associate or Sales Manager, you'll be the go-to expert for auto maintenance and repair, driving sales and ensuring excellent customer satisfaction. Key Responsibilities * Recommend products/services based on customer needs. * Drive sales growth through customer outreach. * Manage tickets accurately and efficiently. * Deliver outstanding customer service. * Maintain store appearance. * Promote teamwork and assist in the shop as needed. Requirements * Retail sales or customer service experience preferred (automotive experience is a plus). * Strong communication, organizational, and multitasking skills. * Ability to thrive in a fast-paced environment and work on Saturdays. * Ability to stand for long periods, bend, and lift up to 75 lbs. * Valid driver's license and authorized to work in the USA (18+). COMPENSATION PLAN Pay: $40,000 - $55,000 + annually Our Sales Team Members are paid weekly and earn monthly individual spiffs as well as participating in the monthly store bonus. * Growth Opportunities: well defined paths for career advancement. Many leaders within our family cut their teeth in the store. * Skill Development: Paid company training at all levels, led by master certified trainers and experienced leaders. We offer a company tool program as well! * Competitive Pay & Benefits: Solid compensation plan and a full suite of benefits to choose from. * Supportive Team: You'll roll with the best team in the business. Since day one, we've been family-owned and operated, and that shows!

We are seeking and Admissions Assistant which will support a sales and admissions team by performing administrative tasks, greeting visitors, answering phones, and coordinating events. This position will also assist with tours and provide prospective residents and their families with information about the community. This role requires strong customer service and organizational skills to help manage leads and ensure smooth sales operations. Key responsibilities Administrative tasks: Answer phone calls, manage inquiries, and handle clerical duties like preparing packets and coordinating schedules. Assisting with eligibility filings including gathering documents. Keep a CRM database accurate and up to date. Sales support: Enter and manage leads in a database, assist with event planning, and represent the community at outreach and marketing events. Tours and customer interaction: Greet visitors, give tours of the community, and answer questions for prospective residents and their families. This could include driving a company van to pick up prospective residents for tours. Community promotion: Promote the community's values and provide marketing information to interested parties. Participate in outreach events. Follow-up: Assist with follow-up calls to gauge interest after tours. Requirements Customer service: Ability to provide excellent service to residents, families, and visitors. Communication: Strong verbal and written communication skills. Organization: Excellent organizational and time management skills to handle multiple tasks simultaneously Technical skills: Proficiency in using a marketing database and other office software Education: A high school diploma or equivalent required Experience: Experience in sales, marketing, or customer service is preferred

Admission Assistant Opportunity at American Village Full Time An Admission Assistant at American Senior Communities plays a vital role in assisting prospective residents and loved ones with facility related information, tours, personal visits/assessments, conversations and follow-up. Skills Needed Supportive Presence: Creating a comforting and engaging atmosphere for our residents and prospective residents and loved ones. Clear, effective communication with facility team and customers. Collaboration and Communication: The ability to work closely with referral sources, nursing, administrative and social services departments. Teamwork: The ability to work towards a common goal of excellent care for our residents. Attention to Detail: Ensure admission practices comply with federal and state regulations. Maintain accurate and complete records as required by facility policy and regulations. Requirements: High School Diploma One to three years of experience in long-term care, community relations, and or social services required. Knowledge of Medicare, Medicaid, and managed care processes preferred. Demonstrates C.A.R.E. values to our residents, family members, customers and staff. Compassion, Accountability, Relationships and Excellence Benefits and perks include: Competitive Compensation: Access your earnings before payday. Take advantage of lucrative employee referral bonus programs, 401(k), FSA program, free life insurance, PTO exchange for pay programs and more. Health & Wellness: Medical coverage as low as $25, vision and dental insurance. Employee Assistance Program to help manage personal or work-related issues, as well as Workforce Chaplains to provide support in the workplace and Personlized Wellness Coaching. Life in Balance: Holiday pay and PTO with opportunities to earn additional PTO. Employee Discount Programs that allow you to save on travel, retail, entertainment, food and much more. Career Growth: Access to preceptors and mentorship programs, clinical and leadership development pathways, education partnerships with colleges and universities across the state like Ivy Tech and Purdue Global, financial assistance for continuing education, company sponsored scholarship programs, and tuition reimbursement. Team Culture: C.A.R.E. Values: Compassion, Accountability, Relationships and Excellence carrying a legacy for improving the lives of Seniors across Indiana. Celebrate the hard work you and your team put in each day through employee recognition events and monthly and annual awards. *Full-Time and Part-Time Benefits may vary, terms and conditions apply About American Senior Communities Compassion, Accountability, Relationships and Excellence are the core values for American Senior Communities. These words not only form an acronym for C.A.R.E., but they are also our guiding principles and create the framework for all our relationships with customers, team members and community at large. American Senior Communities has proudly served our customers since the year 2000, with a long history of excellent outcomes. Team members within each of our 100+ American Senior Communities take great pride in our Hoosier hospitality roots, and it is ingrained in everything we do. As leaders in senior care, we are not just doing a job but following a calling. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: * Filing, scanning and document management to mainframe system * Greet new employee's, direct them to orientation, and assist with office integration * Oversee delivery and transportation of packages to recipients * Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis" * Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices * Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination * Create purchase orders for construction teams * Invoicing of Time & Material and Contract jobs * Perform checks and balances verifying job costs * Review and analyze job cost reports for accuracy * Assist with accounts receivable collections when needed * Assist construction teams with project submittals, O&M manuals, etc. * Request bid and job numbers as directed by construction teams * Perform other related duties or special projects as assigned Job requirements * High school diploma or GED equivalent preferred * 1 or more years of administrative assistant experience * Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred * Proficiency in MS Word and Excel, etc. preferred Additional Requirements: * Requires mathematical and English language skills * Ability to learn and perform work in multiple mainframe system screens * Ability to follow established procedures for work being performed * Strong organizational skills and ability to meet deadlines * Strong oral and written communication skills * Maintain a positive, cooperative, and teachable attitude * Complies and promotes company Safety Policy * Ability to perform high work volume with minimal errors and supervision * Ability to communicate courteously and proactively with all levels within the company * Ability to maintain confidentiality concerning financial and customer transactions * Must be proactive, self-motivated, detail oriented and reliable * Must have the ability to multitask and work independently, as well as in a team environment * Analytical and problem-solving skills * Ability to pass a full background screening and drug screening

at Indianapolis Endodontics, PC - Avon Join Our Team and Brighten Lives One Smile at a Time At Indianapolis Endodontics - Avon we take pride in creating reasons to smile every day by delivering exceptional dental care to our patients. Due to the growth and expansion of our practice, we are excited to add a dedicated Business Assistant to join our passionate and patient-focused team. In this role, you will play a vital part in ensuring smooth daily operations, providing excellent customer service, and supporting our commitment to delivering quality care. If you thrive in a collaborative environment and are eager to grow with a dynamic practice, we'd love to hear from you! Your Schedule Will Be: Monday - Friday: 7:00am - 4:00pm *Includes morning huddle Benefits & Perks: Quarterly Bonus Potential - up to $700 Health, Vision, Dental, and Life Insurance 401(k) with a 3% Employer Contribution Competitive Dental Services Employee Discount 6 Paid Holidays & PTO Flexible Spending Account Health Savings Account Scrub Allowance Continuing Education Allowance Licensure/Certification Reimbursement Qualifications: Required: Dental / Medical Admin Experience Well versed in dental procedures, treatment plan presentation and patient education Dental Insurance Experience Knowledge of the CDT Codes Dentrix Ascend Experience As a Business Assistant, you will: Welcome visitors and patients, ensuring efficient notification to staff and adeptly handle phone communications. Oversee appointment scheduling and calendar management to achieve practice's care objectives and financial targets. Address patient financial concerns, maintain accurate financial records, and hold at least a High School Diploma or Equivalent. Why Choose Indianapolis Endodontics - Avon? Excellence in Care: We specialize in delivering the highest quality treatment, from root canals to dental emergencies, while prioritizing patient comfort and relaxation. Safety First: Our team upholds the highest standards of cleanliness and infection control, following strict protocols from the ADA, OSHA, and CDC to protect both patients and staff. Expertise You Can Trust: Our doctors and clinicians are dedicated to ongoing education, staying at the forefront of industry advancements to provide exceptional, modern dental care. Why Being Partnered with P1 Dental Matters: Partnering with P1 Dental offers us: Cutting-edge Technology: Access to the latest in dental technology to enhance patient care. Efficiency & Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable. Unwavering Support: It's not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice. Be Part of Something Bigger: By joining Indianapolis Endodontics - Avon and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry. Ready to embark on a rewarding journey with us? Apply today!

Tire Discounters, the nation's largest family-owned and operated tire business, was founded almost 50 years ago. We are dedicated to providing exceptional automotive service with a focus on transparency and care to our nearly 2,300 team members. We offer diverse career paths, industry-leading training, and a commitment to our core values. As a family-owned tire and automotive service retailer, our mission is to prioritize people and safety above all else. We are dedicated to delivering a "WOW" experience to our customers and team members, with a commitment to always do the right thing and challenge the status quo. Position Overview As a Sales Associate or Sales Manager, you'll be the go-to expert for auto maintenance and repair, driving sales and ensuring excellent customer satisfaction. Key Responsibilities * Recommend products/services based on customer needs. * Drive sales growth through customer outreach. * Manage tickets accurately and efficiently. * Deliver outstanding customer service. * Maintain store appearance. * Promote teamwork and assist in the shop as needed. Requirements * Retail sales or customer service experience preferred (automotive experience is a plus). * Strong communication, organizational, and multitasking skills. * Ability to thrive in a fast-paced environment and work on Saturdays. * Ability to stand for long periods, bend, and lift up to 75 lbs. * Valid driver's license and authorized to work in the USA (18+). COMPENSATION PLAN Pay: $40,000 - $55,000 + annually Our Sales Team Members are paid weekly and earn monthly individual spiffs as well as participating in the monthly store bonus. * Growth Opportunities: well defined paths for career advancement. Many leaders within our family cut their teeth in the store. * Skill Development: Paid company training at all levels, led by master certified trainers and experienced leaders. We offer a company tool program as well! * Competitive Pay & Benefits: Solid compensation plan and a full suite of benefits to choose from. * Supportive Team: You'll roll with the best team in the business. Since day one, we've been family-owned and operated, and that shows!