Manager's assistant/administrative assistant jobs in Palm Bay, FL - 42 jobs

Job Description Transportation Associate provides administrative /transactional support to the PGS Transportation team. This position requires knowledge of desktopcomputer applications. Ability to work under pressure with short deadlines isneeded. ESSENTIAL DUTIES & RESPONSIBILITIES Generate activity reports for Transportation Weekly,Monthly and Annual activities; Request, receive, analyze and dispute vendor billinginvoices for accuracy; Auditing of freight bills against contract rates andquoted services; Follow up on payments status biweekly on open invoicestatements from transportation carriers; Assist transportation team with administrative dailyfunctions filing shipment documents, scanning shipment related documents,tracking shipments, update shipments status in the Sharepoint TransportationLog, identify serial numbers on FTZ files, etc. File and maintain all required documentation as pergovernment record keeping requirements; Compose correspondence and other communications relatedto accounts payable items; Perform other such duties as may be required. OTHER DUTIES AND RESPONSIBILITIES Comply with all safety policies, practices and proceduresreporting all unsafe activities to Management and/or Human Resources. Contribute to maintaining a positive team spirit. Communicate effectively with all levels of employees. Protect confidential information by not communicating,disclosing to, or using for benefit of 3rd parties. Maintain the highest degree of honesty and integrity atall times.

The District Assistant (internally titled Assistant District Manager) works in PFM's Orlando East Special Districts Department. This position is based in the PFM Orlando East office at 3501 Quadrangle Boulevard. Client meetings and/or travel time may occur before or after business work hours. This position will assist the District Management team in all aspects of managing client community development districts and other Florida special districts. Activities will primarily be organizational and administrative, and critical to the success of the business. Community development districts are units of local government under Florida law. Record keeping, scheduling, and other client-related activities must be conducted with a high level of customer service and professionalism, and full attention to detail. Responsibilities · Schedule District Board meetings and develop meeting agenda packages · Attend District Board meetings as needed · Assist District Manager in conducting meetings · Generate and/or edit meeting minutes and maintain District records · Maintain and edit District websites · Draft and place legal ads with newspapers · Process required filings with local, state, and federal governments · Coordinate and schedule needed maintenance for District areas · Take resident phone calls and help to resolve issues · Process amenity key card and parking permit requests · Effectively plan, organize, and manage own time · Other duties as assigned Minimum Qualifications Bachelor's Degree or at least three (3) years' relevant work experience in a professional services environment (not retail or hospitality) in lieu of a degree. Proficiency in MS Word, Outlook, Excel, and PowerPoint Ability to travel within Florida to attend client meetings outside business work hours Unexpired driver's license and clean driving record Authorization to work in the U.S. for any employer without sponsorship now or in the future Other Qualifications Excellent verbal and written communications skills Superior interpersonal skills and the ability to engage with clients, coworkers, and management Self-motivated, highly organized with the ability to prioritize and manage multiple processes independently while demonstrating a sense of urgency Demonstrated attention to detail Ability to consistently adhere to the highest standards of integrity, professionalism, ethics, and confidentiality Ability to adapt to changing environments COMPENSATION | The District Assistant is eligible to receive robust total rewards including generous flexible paid time off, tuition reimbursement, student loan repayment, performance-based bonuses, 401k retirement plan with employer match and annual profit-sharing opportunity, medical/dental/vision insurance, health and wellness benefits, and disability and life insurance. PFM not only supports work/life balance but also a challenging, diverse, and collaborative workplace and much more. The anticipated base pay for this role is between $23.00- $26.00 per hour (on a yearly basis, this equals between $47,840 to $54,080). Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. If you are ready to experience the challenge, satisfaction, and reward of an opportunity with PFM, please apply here, or refer a qualified candidate. PFM is not offering visa sponsorship for this position. PFM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. PFM maintains a drug-free workplace. If you need assistance or accommodation due to a disability at any time during the application or hiring process, contact ************** or call **************. Please note, this contact information is for accommodation requests only and should not be used for application status updates or other inquiries.

Job Description Office Manager / Administrative Assistant

Based in Orlando, Florida, Massey Services is one of the nation's largest and most respected service companies, with a history of providing quality service for more than three decades. Celebrating consecutive years of profitable growth since 1985, Massey Services and its subsidiary organizations employ over 2,800 team members and operate over 2,400 vehicles that provide Residential and Commercial Pest Prevention, Termite Protection, Landscape and Irrigation Services to over 800,000 customers from 180+ Service Centers throughout Florida, Georgia, Louisiana, Texas, South Carolina, North Carolina, Virginia, Tennessee and Oklahoma. Regional Administrative Assistant Based in Orlando, Florida, Massey Services is one of the nation's largest and most respected service companies, with a history of providing quality service for four decades. Celebrating consecutive years of profitable growth since 1985, Massey Services and its subsidiary organizations employ over 2,800 team members and operate over 2,400 vehicles that provide Residential and Commercial Pest Prevention, Termite Protection, Landscape and Irrigation Services to over 800,000 customers from 190+ Service Centers throughout Florida, Georgia, Louisiana, Texas, South Carolina, North Carolina, Virginia, Tennessee, Alabama and Oklahoma. Job Functions and Duties Maintain a professional image in both appearance and work area. Answer all phone calls for Regional/Division Managers and respond to caller's request by researching information and responding, taking messages, or routing calls. Ensure messages are delivered in a timely and accurate fashion. Receive all incoming mail for Regional/Division Managers. Sort, open and respond accordingly. Ensure outgoing mail is processed daily. Compose all correspondence for Regional/Division Managers. This could include correspondence with customers or team members, interoffice memorandum, or others. Maintain schedule for Regional/Division Managers and ensure immediate access to them at all times. Attend meetings and take notes on behalf of Regional/Division Managers. Follow-up as necessary to all relevant concerns, issues, or requests for information, reports, or data, following each meeting. Act as liaison between Service Centers, Corporate Office, Regional/Division Managers and Executive Office. Ensure lines of communication are open and all appropriate information is communicated accurately and professionally. Make all arrangements for regional meetings and handle the set-up and clean-up of regional functions. This includes everything from hotel accommodations, reservation of corporate training room space, ordering of food, pick-up of food or groceries, arrangement of items, refreshing items during meetings, and clean-up after meetings. (Meetings may take place early mornings, during the day, late afternoons, or even on the weekends.) Travel with Regional/Division Manager to attend meetings or assist with service center issues. Handle all customer inquiries and complaints immediately and keep Regional/Division Managers informed. Research customer information for Customer Care Department, upon request. Work with Human Resources to ensure ESF's for appropriate service centers are properly completed and submitted on a timely basis. Assist Human Resources with gathering appropriate information and documentation for personnel files. Arrange interviews for Regional/Division Managers and ensure compliance with pre-employment program and system. Test applicants when necessary. Gather daily, weekly and monthly operational reports. Compile weekly Sales Recap Reports based on sales information submitted from individual service centers every Friday. Assist with preparing budgets each trimester. Work will include worksheets, as well as P&L's data collection, compilation, printing and distribution following final Executive approval. Attend technical training classes whenever possible to stay abreast of all technical information and changes. Perform all other duties as assigned. Benefits package includes: Medical, Dental, Vision, Company Paid Life Insurance, 401(k) with company match, Short & Long Term Disability, Paid vacations & sick time, Tuition Reimbursement Program, and many more. Experience, Education and Skills Required High school diploma or equivalent required. College degree in business related field strongly preferred. Must possess computer expertise in Word, Excel and Power Point (minimum, other program knowledge helpful). Must possess exceptional oral and written communication skills, plus ability to compose professional letters. Extensive experience interacting with the public or in a customer service role required. Supervisory experience preferred. Must be flexible with regard to assignments and work hours (overnight out-of-town work may be required). Ability to create programs for field operations required. Ability to analyze numerical data required. Shorthand/speed writing preferred. Ability to prioritize work and complete tasks in a fast-paced environment required. Must possess excellent follow-through ability and good judgment. Must possess ability to operate general office equipment. Must be organized, friendly and exhibit a willing-to-please demeanor at all times. Must be able to pass typing, math, spelling and other standard pre-employment tests. Background checks completed on all candidates considered for hire Massey Services, Inc. is a Drug Free Workplace and Equal Opportunity Employe

Full-time Description The Administrative Assistant performs clerical duties for the Property Manager and other staff members assisting with program functions, including telephone and personal contact with clients and the community in general. Performs data entry tasks and generates timely monthly reports. Essential Duties & Responsibilities: Include the following. Other duties may be assigned: General functions Responsible for filing all documents and ensuring that these are current and professionally managed. Must have good telephone skills with a hospitable demeanor, greets the public professionally, screens incoming calls, and schedule appointments. Input work orders in RealPage Property Management Software and monitor their completion. A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance . Manage all data entry, notate and record all activities First point of contact for tenants and applicants. Provide information about housing programs, policies, and procedures Process and assist with waitlist, applications, renewals, and eligibility documentation, preparation of lease. Verify applicant and tenant information (income, bank statements, identification & eligibility documentation) date stamp all information received. Track application and renewal status and meet all renewal and vacant deadlines. Be able to help prospects with applications, input applications and manage the waitlist Applies excellent proofreading and writing skills to prepare, review, and edit correspondence, reports, and other written materials for accuracy and clarity. Oversees the general upkeep, organization, and orderliness of the office to maintain a professional and welcoming environment. Manages email, letters, phone calls and internet correspondence, ensuring timely responses and proper documentation of communications. Operates and maintains office equipment, including copier, printer, scanner, fax, and other standard office technology. Opens and distributes mail. Opens, sorts, and distributes incoming mail in a timely and confidential manner. Coordinates events, projects, Schedule appointments, meetings, and property viewings. Demonstrates strong organizational skills and attention to detail by appropriately prioritizing inquiries, tenant complaints, tasks, and deadlines. Have or obtain Knowledgeable of housing rules and regulations such as Fair Housing, the Americans with Disabilities Act, and reasonable accommodations and abide by these laws. Have a commitment to Catholic values and support the tenants of Catholic Social teaching. Maintains appropriate professional boundaries with clients and staff while fostering respectful and effective working relationships Balance team and individual responsibilities, exhibit objectivity and openness to other views; give and welcome feedback; contribute to building a positive team spirit. Be willing to accept and work within the agency philosophy. Be willing to follow agency policies and procedures. Consistently demonstrates high standards of professional conduct, personal integrity, and ethical behavior. Requirements Education and Experience: High School graduate with some College is preffered. Must have at least 3 years of experience in secretarial work in an office setting. Have the ability to communicate effectively both verbally and written. Demonstrate experience with Microsoft Office Professional including Word Excel, and PowerPoint. Operate the office equipment including a multiple line telephone system, copy machine, FAX, scanner, etc. Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. Other Skills and Abilities: Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain a high level of confidentiality around financial information. Good written and oral communication skills. Language/Communication Skills: Ability to read and analyze routine correspondence and compose appropriate responses. Must have an excellent command of the English language. Ability to record and compose in minutes. Ability to respond to common inquiries from tenants or members of the business community. Confidentiality is essential.

Job Description Job Title: Site Administrative Assistant | Facilities Administrator Period: 07/22/2024 to 07/18/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $25/hour Contract Type: W-2 only Scope of Services The Site Administrative Assistant, Contract, is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks. The ideal candidate should have excellent attention to detail, strong computer skills, and the ability to multitask, with 2-4 years of experience in administrative roles. Experience in facilities management is a plus. Essential Duties and Responsibilities Daily Management: Assist in the daily management of site requests and vendor communications. Expense Reporting: Create and submit monthly expense reports for leadership. Mail Handling: Sort daily mail and shipments, deliver to correct departments, and maintain delivery logs. Meeting Minutes: Take site meeting minutes and report action items for site administrative needs. Task Management: Complete daily, weekly, and monthly task lists consisting of a variety of administrative and facility responsibilities. Purchase Orders: Create Site Purchase Orders in a timely fashion. Office Supplies: Order and maintain office supplies and ensure appropriate inventory levels. Facilities Maintenance: Ensure cleanliness and adequate stocking of supplies in conference rooms and common areas. Facilities Support: Support facility management with facilities issues and new hire needs. Office Equipment: Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine. Technology Management: Learn how to run and operate the room-ready technology in main conference rooms. Event Coordination: Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches. Documentation Management: Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation. Quality System Processes: Execute applicable Quality System processes and monitor the accuracy of service provided. Vendor Oversight: Directly oversee janitorial and pest control vendors and their day-to-day activities and assessments. Experience and Qualifications 2-4 years of experience in an Administrative Assistant role required. Bi-Lingual Preferred. High School Diploma required. Proficient in MS Office Suite, including PowerPoint (at least proficient) and Excel (intermediate, with knowledge of pivots). Good keyboarding and typing skills. Proficient in Microsoft 365 Suite. Key Competencies: Excellent organizational skills. Ability to prioritize multiple tasks. Effective written and verbal communication skills. Strong interpersonal skills. Ability to interact effectively with all levels of the organization. Demonstrated ability to maintain a professional image. Attention to detail. Proactive initiative. Collaborative team player. Quick learner with strong adaptability. Problem-solving skills. Leadership capabilities. Ability to maintain spreadsheets, expense reports, and calendars. Top Skills Organizing & Multi-tasking Approachability Action-Oriented Peer Relationships Written Communications Functional/Technical Skills

Construction firm located in Orlando hiring a reliable, competent Administrative Assistant/Project Coordinator. Qualified candidates will be able to keep up in a fast-paced environment, are highly organized, self-motivated, and strong multi-taskers. Experience within the construction industry is a plus. Responsibilities will include, but are not limited to: • Drafting and preparing documents, including AIA forms and client billing • Downloading plans, labeling, and distributing them to the Estimating department • Assisting team members with various reports; creating and updating forms and documentation • A/R collections • Providing administrative support and coordination with company owners, project managers, and accounting staff Qualifications Qualifications: • Experience in the construction industry and AIA forms a plus • Strong math skills required • Strong understanding of MS Office products, including Word and Outlook; must be proficient in Excel • Excellent organizational skills and strong attention to detail • Critical thinking skills with the ability to problem-solve This job description is not intended to be a comprehensive list of duties, responsibilities, or activities. Duties may change at any time with or without notice.

To run a safe, clean and organized trailer rental yard that projects a positive environment to our customers and employees. Responsible for ensuring that yard equipment is in safe working conditions at all times. ESSENTIAL DUTIES AND RESPONSIBILITIES: Open and close rental agreements in computer and file related paperwork, as needed. Inquire about equipment damages when customer returns equipment. Perform weekly yard check for rental and resale inventory and reconcile information. Answer incoming calls as needed. Perform check-in and/or check-out inspections on trailers. Pull trailers and prep for customer deliveries. Oversee the process to ensure equipment is properly inspected both coming in and going out, and ensure the rental office knows which trailers and containers are available. Process trailers including inbound and outbound inspections. Inspects trailers for cosmetic damage and performs minor repairs as needed. Update trailer specifications/ data in computer or office file. Inspect trailers for water leaks and ensure that all trailer doors remain secured. Operate yard tractor to organize parking/storage of trailers. Pressure wash trailers and containers. Communicate with rental office on an ongoing basis, to ensure customer requests and orders are being filled. Keep yard organized and clean, free of clutter, trash, weeds pressure-washing, painting, etc. Communicate with Service Manager and/or shop personnel on damaged trailers and needed repairs. Communicate with customer while performing inbound and outbound inspections. Other duties may be assigned. RENTAL SUPPORT DUTES: Initiate the mailing of new account application packets to prospective customers; process new account applications. Plan, schedule, and dispatch drivers for pick-up and delivery. Complete sales orders for reserved equipment. Inquire with customers at check-in if equipment is returned damaged. Perform weekly yard check for rental and resale inventory and reconcile information. Receive customer service calls. Resolve and/or redirect customers; follows up on completion. Control and track inventory, assign equipment, maintain documents and records. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE A High School Diploma or general education degree (GED) is required with a one-year certificate from college or technical school; or three to six months related experience or training; or equivalent combination of education and experience. OTHER SKILLS AND ABILITIES: Strong work ethic and a desire to succeed. Excellent communication skills, both oral and written. Attention to detail and highly organized. Current state driver's license. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to read and comprehend simple instruction, short correspondence, and memos. Ability to effectively present information in one on one and small group situations to customers, clients, and other employees of the organization. Must able to communicate in English. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands to finger, handle or feel; and to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must operate equipment such as phone, computer, copy machine, fax machine, fork truck, yard goat, hand tools, and refrigerated trailers. WORK ENVIRONMENT While performing the duties of this job, the employee is occasionally exposed to wet, humid conditions; working near moving mechanical parts; and outdoor weather conditions. The noise level in the work environment is usually moderate. The candidate must be able to pass a pre-employment background check. Mckinney Trailers is an Equal Opportunity Employer

Are you eager to grow your administrative career while gaining exposure to the legal field? Do you thrive in a collaborative environment where your contributions are valued and recognized? If so, we have an exciting opportunity for you! Our firm is seeking a dedicated and detail-oriented Administrative Support Assistant to join our Orlando office. A Day in the Life This role is integral to our team's success! As an Administrative Support Assistant, you'll gain valuable experience working alongside our Corporate team while handling a variety of administrative tasks. Your responsibilities will include filing, organizing emails in our document system, conducting conflict checks, proofreading documents, compiling client-related documentation, scanning, and entering time into our database. Additionally, you'll assist with travel arrangements, billing and bookkeeping, record management, and processing mail as needed. If you're detail-oriented and eager to grow in a dynamic legal environment, we'd love to hear from you! We Know You You have exceptional administrative skills and are ready to take on a new challenge! ‘Attention to detail' might as well be your middle name. As a strong communicator, you understand that proactive follow-up and follow-through are key to keeping a team running smoothly. You're adaptable, able to prioritize tasks as new needs arise, and always maintain a high level of professionalism. To excel in this role, prior office experience is essential. Proficiency in Excel, a strong grasp of technology, and impeccable proofreading skills are a must. Who We Are With more than 1,000 attorneys, policy advisor's, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

This Regional Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the Region. The Regional Administrative Assistant also provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function. This includes working interdepartmentally, as well as, with our external customers. Responsibilities Answers telephones promptly and assists with questions and concerns Tracks and reports against regional compliance matters with feedback directly to team members Assists with new manager onboarding and training as needed to ensure successful launch of new associates and LCAMs. Training Binder creation. This will include ensuring all new team members are set up correctly on systems. Prepare agendas, attends meetings, takes notes and follows up on action items as needed. Works with regional leadership on key projects, tracking progress and deadlines to ensure completion. May assist coordinating company events and meetings Organize travel plans for team members and expense reporting Review Credit Card reconciliation submissions and check requests for compliance before RD approval Reviews receivable reports and assists Community Association Manager in forwarding collection packages to counsel. Create other binder and documents as requested Supervisory Responsibilities None Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Required Education and Experience High school diploma ; Bachelor's degree in business administration or related field preferred, may substitute experience for degree. Minimum of 5 years of related experience serving a C-Class executive. Professional event management a plus. Extensive travel arrangement experience, domestic and international. Some Property Management experience is a plus. Proficiency with Quickbooks is desirable but not Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Valid Driver's License . LCAM required or attained within 6 months Skills and Abilities Multiple language fluency is desirable and may be . Highly organized, detail-oriented, people-oriented individual. Able to type 60 words per minute. Able to work under tight deadlines and use time effectively based on key priorities. Strong customer service, communication, and interpersonal skills. Effective written and verbal communication skills with influence ability to gain buy-in from teammates, customers, and management. Possess a high level of Emotional Intelligence, motivation, empathy, and social skills used to build and maintain relationships. Ability to present and communicate effectively. Extremely proficient with Microsoft Office Suite or similar software with the ability to easily learn new or updated software. Ability to act with integrity, professionalism, and confidentiality. Physical requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to work under pressure, maintain composure and utilize good judgment during emergency/difficult and stressful situations. Ability to lift 10Ibs hear, understand and respond appropriately to verbal requests made in person and over the telephone. work in an upright standing or sitting position for long periods of time, minimum 75% of the day. communicate, receive and respond verbally and written in an understandable, professional manner. reach, grasp, lift, stoop and bend. quickly and easily navigate the property/ building as . Visual ability correctable to 20/20. Manual dexterity to input data into the computer. Must be able to work extended hours and weekends based on need. Must be able to respond to emergencies in a timely manner. May be to travel long distances to different locations throughout the State of Florida to attend and execute overnight meetings such as the Mid-Year Executive Retreat and the Annual Retreat. EQUAL EMPLOYMENT OPPORTUNITY Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws. DISCLAIMER This is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.

All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits. Location Address: DFL4 at 4401 Seaboard Rd, Orlando FL 32808 Grow with us - Apply Today! Our work environment includes: Growth opportunities Relaxed atmosphere Regular social events Job Description An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management. Benefits: Flexible schedule Company truck Fuel card Dental insurance Health insurance Vision insurance Life insurance Paid time off Paid training Referral program Shift: 5-10 hour shifts Day shift Evening shift Morning shift Work Days: Weekends Holidays Monday to Friday Shift availability: Day Shift Night Shift License/Certification: Valid Driver's License (Required) Qualifications Required Skills and Qualifications: Communication: Strong oral and written communication skills to interact professionally with various parties. Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software. Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records. Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements. Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping. Additional Information Key Responsibilities: Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports. Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations. Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records. Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments. Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems. Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Maintains and organizes paper and electronic files in accordance with Diocesan policy. Provides excellent customer service and assistance; Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies; Maintains employee confidence and protects operations by keeping human resource information confidential; Prepares reports by collecting information; Provides lunch relief to Chancery receptionist, as needed; Performs scanning and filing of confidential documents; shreds as required; Maintains and enters data into IPAS, HRIS, and other systems. Explains and communicates retirement process to employees; Processes weekly deposits; Supports the monthly preparation of actuarial data; Updates employment data spreadsheets; Prepares and distributes retirement packets; Produces and communicates results of benefits reports; Contributes to team effort by accomplishing related results as needed; Performs all other duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years' experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality. OTHER SKILLS AND ABILITIES Highly organized and propensity for detailed work. Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain high level of confidentiality. Good written and oral communication skills. LANGUAGE/COMMUNICATION SKILLS Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. MATHEMATICAL SKILLS Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

The Administrative Assistant, Programming supports the Programming team with organizational and administrative duties to ensure the smooth administration of Dr. Phillips Center's shows and events. This position is responsible for ensuring the efficient input and dissemination of information and providing administrative support to the Programming Department. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Ensure that all administrative responsibilities, both internal and external, are accomplished with the utmost accuracy, efficiency, and professionalism. Duties include, but are not limited to: scheduling meetings/appointments; coordinating meeting setup details (F&B, attendee invitations, parking reservations, security notification, promptly greeting guests, etc.); maintenance of Vice President's various calendars; photocopying and document preparation; general document filing; presentation preparation (PowerPoint); creating and maintaining agendas; timely follow up on assigned items; making travel arrangements (hotels, flights, car rental, restaurant reservations, etc.); and creating travel itineraries as needed. Compose and produce correspondence on behalf of the Programming team. Facilitate the efficient receipt of and response to ticketed event inquiries and applications, ensuring accurate and timely communications to both internal and external stakeholders. Schedule calls, tours and in-person walk-throughs. Manage special projects as assigned. Create and monitor event specific timelines to ensure all internal deadlines are anticipated and met. Track and submit all music license responsibilities for ASCAP, BMI, SESAC, and GMR following established guidelines and procedures. Code all internal and external department expenses utilizing appropriate accounting GL codes and show codes; and manage monthly expense tracking in Concur for department's credit card usage. Manage all subscriptions, memberships, and renewals for department including Florida Presenters, Broadway League, Celebrity Access, Pollstar, etc. Track memberships and renewals to prevent lapses. Create and manage Programming slides for various presentations to key stakeholders including, but not limited to, board members, senior leaders and other departments. Assist and manage reporting of various Programming data to include: total number of performances, total types of performances (genres), attendance records, and number of Regional groups at the Center. Schedule any shadowing or internship programs for the department. Follow and support all operational policies and procedures. Assimilate into the arts center culture through understanding, supporting and demonstrating the core values. Maintain a professional and friendly relationship with other departments, colleagues, and partners. Able to remain calm under pressure. Ability to work effectively with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy. Maintain Dr. Phillips Center standards of customer service at all times. Able to effectively communicate in English in both written and oral forms. Other duties as assigned. KNOWLEDGE AND EXPERIENCE Associate degree preferred. At least 2 years' administrative assistance experience required. Strong knowledge of Microsoft suite (Word, Excel, Outlook, PowerPoint and Teams). Excellent verbal and written communication skills; professional and customer service centric. Must be able to complete basic and moderately complex mathematical functions to compile data and complete expense reports. Ability to work collaboratively with all staff, artists, producers, etc. Excellent organizational skills; Ability to work independently and prioritize multiple time-sensitive projects. Strong creativity and problem-solving skills. Highly motivated self-starter. Able to demonstrate diplomacy in high stress situations. Ability to multi-task and to work in an extremely fast paced environment. Knowledge of artists contracts, ticket riders and settlements is a plus. Experience with Concur (or equivalent expense and travel platform) preferred. SPECIAL CONDITIONS OF EMPLOYMENT This position requires the ability to work a variable schedule, evenings, weekends, and holidays to meet operational needs.

Abercrombie & Fitch Co. (NYSE: ANF) is a leading, global specialty retailer of apparel and accessories for men, women and kids through five renowned brands. The iconic Abercrombie & Fitch brand was born in 1892 and aims to make every day feel as exceptional as the start of a long weekend. abercrombie kids sees the world through kids' eyes, where play is life and every day is an opportunity to be anything and better anything. The Hollister brand believes in liberating the spirit of an endless summer inside everyone and making teens feel celebrated and comfortable in their own skin. Gilly Hicks, offering intimates, loungewear and sleepwear, is designed to invite everyone to embrace who they are underneath it all. Social Tourist, the creative vision of Hollister and social media personalities, Dixie and Charli D'Amelio, offers trend forward apparel that allows teens to experiment with their style, while exploring the duality of who they are both on social media and in real life. The brands share a commitment to offering products of enduring quality and exceptional comfort that allow consumers around the world to express their own individuality and style. Abercrombie & Fitch Co. operates approximately 730 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites ******************** ************************ ******************** ******************* and ********************** Job Description The Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves everyday to create an inclusive place of belonging for their team and customers. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection Qualifications What it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Inclusion & Diversity Awareness Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional Information What You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU SEE WHAT IT'S LIKE TO #WORKATHCO - FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity/Affirmative Action employer

Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that pride themselves on their impeccable customer service, strong customer loyalty, and fashion forward apparel. The company has been privately held and debt free since 1935. Since 1980 Rainbow has grown from 32 locations to currently 1100 stores nationally. Rainbow USA is a progressive and rapidly growing retail organization that consistently thrives to open 60 retail store locations each year. Looking for Career Growth? 60 Stores a year means 4-5 NEW Districts and 1 NEW Region a year. We are seeking friendly, high energy, customer oriented, fashion forward managers with a retail background to join our winning team! Job Summary: Assistant Manager - As an Assistant Manager, you will be responsible to understand all aspects of store operations, including visual merchandising, asset protection, and expense control, as well as ensuring everything is done with client top of mind. 2 years previous management experience in a women's apparel specialty store is required. Skills Required: * Excellent ability to train and motivate staff * Able to handle multi-tasks * Friendly and courteous with a positive attitude * Strong interpersonal skills * Able to organize and prioritize work * Must be punctual * Must be organized * Must have great attention to detail * Must be a team-player We offer great compensation and benefits package, and room for professional growth and development.

Job Description Notes from the Manager: Requesting more entry level candidates A highly organized and proactive Administrative Assistant to provide support to the Executive Assistant (EA). Manage a variety of administrative tasks, enabling the EA to focus on strategic priorities. The ability to work under pressure with short deadlines is needed. Communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Job Title: Site Administrative Assistant | Facilities Administrator Period: 07/22/2024 to 07/18/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $25/hour Contract Type: W-2 only Scope of Services The Site Administrative Assistant, Contract, is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks. The ideal candidate should have excellent attention to detail, strong computer skills, and the ability to multitask, with 2-4 years of experience in administrative roles. Experience in facilities management is a plus. Essential Duties and Responsibilities Daily Management: Assist in the daily management of site requests and vendor communications. Expense Reporting: Create and submit monthly expense reports for leadership. Mail Handling: Sort daily mail and shipments, deliver to correct departments, and maintain delivery logs. Meeting Minutes: Take site meeting minutes and report action items for site administrative needs. Task Management: Complete daily, weekly, and monthly task lists consisting of a variety of administrative and facility responsibilities. Purchase Orders: Create Site Purchase Orders in a timely fashion. Office Supplies: Order and maintain office supplies and ensure appropriate inventory levels. Facilities Maintenance: Ensure cleanliness and adequate stocking of supplies in conference rooms and common areas. Facilities Support: Support facility management with facilities issues and new hire needs. Office Equipment: Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine. Technology Management: Learn how to run and operate the room-ready technology in main conference rooms. Event Coordination: Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches. Documentation Management: Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation. Quality System Processes: Execute applicable Quality System processes and monitor the accuracy of service provided. Vendor Oversight: Directly oversee janitorial and pest control vendors and their day-to-day activities and assessments. Experience and Qualifications 2-4 years of experience in an Administrative Assistant role required. Bi-Lingual Preferred. High School Diploma required. Proficient in MS Office Suite, including PowerPoint (at least proficient) and Excel (intermediate, with knowledge of pivots). Good keyboarding and typing skills. Proficient in Microsoft 365 Suite. Key Competencies: Excellent organizational skills. Ability to prioritize multiple tasks. Effective written and verbal communication skills. Strong interpersonal skills. Ability to interact effectively with all levels of the organization. Demonstrated ability to maintain a professional image. Attention to detail. Proactive initiative. Collaborative team player. Quick learner with strong adaptability. Problem-solving skills. Leadership capabilities. Ability to maintain spreadsheets, expense reports, and calendars. Top Skills Organizing & Multi-tasking Approachability Action-Oriented Peer Relationships Written Communications Functional/Technical Skills JOB CODE: ABOJP00035988

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.